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Agenda Packet 09/27/2022Town of Trophy Club Meeting Agenda Packet Town Council 1 Trophy Wood Drive Trophy Club, Texas 76262 September 27, 2022 7:00 PM Council Chambers CALL TO ORDER AND ANNOUNCE A QUORUM ­ Mayor Fleury INVOCATION led by Pastor Bill Eason, Fellowship United Methodist Church  PLEDGES led by Council Member Beach Pledge of Allegiance to the American Flag. Pledge of Allegiance to the Texas Flag. PUBLIC COMMENT(S) This is an opportunity for citizens to address the Council on any matter. The Council is not permitted to discuss or take action on any presentations made. Presentations are limited to matters over which the Council has authority. Speakers have up to four (4) minutes or the time limit determined by the Presiding Officer. Each speaker must have submitted their request to speak by completing the Speaker’s Form or may email mayorandcouncil@trophyclub.org ANNOUNCEMENTS AND REPORTS 1.Business Spotlight – FreeForm Chiropractic, Dr. Jesse Jacobs (Mayor Fleury). 2.Indian Creek Update (M. Cox). 3.Update on PetFest (T. Jaramillo). 4.Update on BNHS Home Coming Parade, October 5th (P.  Arata). PROCLAMATION(S) 5.Issuance of Proclamation 2022­16 proclaiming October, 2022 as National Chiropractic Health Month in Trophy Club (Mayor Fleury). 6.Issuance of Proclamation 2022­17 proclaiming October 5, 2022 as World Teacher’s Day in Trophy Club (Mayor Fleury), 7.Issuance of Proclamation 2022­18 proclaiming October 4, 2022 as National Night Out in Trophy Club (Mayor Fleury). 8.Issuance of Proclamation 2022­19 proclaiming October as Breast Cancer Awareness Month (Mayor Fleury). CONSENT AGENDA 9.Consider and take appropriate action regarding the replacement of the Police vehicles for the Police Department (P. Arata). 10.Consider and take appropriate action to approve the contract renewal with Five Stone Creative for audio/visual meeting management services in the amount of $27,000 (J. Lind). 11.Consider and take appropriate action regarding an Ordinance amending the Fiscal Year 2021­2022 (FY22) Budget of the Town of Trophy Club, Texas Budget Amendment No. 2; providing for an amendment to appropriate funds related to changes in various departments; and providing an effective date (W. Carroll). 12.Take appropriate action adopting Ordinance 2022­30 regarding the Municipal Utility District’s new fee for water service and water meter fees for customers within the boundaries of the Public Improvement District No 1 (PID) (W. Carroll). 13.Consider and take appropriate action regarding the Town Council Meeting Minutes dated September 13, 2022 (A. Otterson) 14.Take appropriate action to approve an increase to Purchase Order 22­00125 from $25,000 to $30,000 with HE Planning+Design LLC for on­call planning services for the Town (M. Cox). PUBLIC HEARING(S) 15.Conduct a Public Hearing relative to the Service and Assessment Plan for Authorized Services (Emergency Services) for the Trophy Club Public Improvement District No. 1 (The Highlands at Trophy Club), the proposed Assessment Roll, and the levy of Special Assessments against the property in PID No. 1 and matters contained in the proposed Ordinance (W. Carroll). INDIVIDUAL ITEMS 16.Consider and take appropriate action regarding an Ordinance of the Town of Trophy Club, accepting and approving a Service and Assessment Plan for Authorized Services for the Town of Trophy Club Public Improvement District No. 1 (Emergency Services) and an Assessment Roll for the Town of Trophy Club Public Improvement District No. 1 (The Highlands at Trophy Club); levying special assessments against Property within the District; providing for payment of the assessments in accordance with law; and providing an effective date (W. Carroll).  17.Receive a report regarding a rate increase from Allied Waste (W. Carroll). 18.Review Future Agenda Items List (W. Carroll). EXECUTIVE SESSION 19.Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551 (Texas Open Meetings Act), the Town Council will recess into executive session to discuss the following: a. Section 551.087 Economic Development           1.  Deliberate Economic Development Negotiations regarding prospective commercial projects within the Town of Trophy Club. b. Section 551.071 Attorney­Client Privilege            1. Norwood vs. Trophy Club           2. Deliberate a possible Interlocal Agreement with multiple governmental entities to provide services to Trophy Club citizens. c. Section 551.074 Personnel Matters under Subsection (1) to discuss or deliberate the appointment, evaluation, and duties of a public officer or employee:           1. Discussion and possible action on Interviews conducted for Boards and Commissions Annual Appointments (Mayor Fleury, Mayor Pro Tem Lamont and Council Member Oldham).  RECONVENE INTO REGULAR SESSION 20.Consider and take appropriate action regarding executive session items (Mayor Fleury). 21.Approve Resolution 2022­15 appointing Board Members to the following Boards and Commissions:      a) Animal Shelter Advisory Board      b) Building Standards Commission      c) Crime Control and Prevention District      d) Economic Development Corporation 4B      e) Ethics Commission      f) Parks and Recreation Board      g) Planning and Zoning Commission      h) Tax Increment reinvestment Zone No. 1      i)  Zoning Board of Adjustment      j) Connectivity Ad Hoc Committee ADJOURN One or more members of the Town Council may participate remotely using video conferencing pursuant to Chapter 551 of the Texas Government Code. The Town Council may convene into executive session to discuss posted items as allowed by the Texas Open Meeting Act, LGC.551.071 CERTIFICATION I certify that the above notice was posted on the bulletin board at Trophy Club Town Hall, 1 Trophy Wood Drive, Trophy Club, Texas, on Friday, September 23, 2022 by 5:00 p.m. in accordance with Chapter 551, Texas Government Code. __________________________________ Anita Otterson Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s Office at 682­237­2900, 48 hours in advance, and reasonable accommodations will be made to assist you. 1 Town of Trophy ClubMeeting Agenda PacketTown Council 1 Trophy Wood DriveTrophy Club, Texas76262September 27, 2022 7:00 PM Council ChambersCALL TO ORDER AND ANNOUNCE A QUORUM ­ Mayor FleuryINVOCATION led by Pastor Bill Eason, Fellowship United Methodist Church PLEDGES led by Council Member BeachPledge of Allegiance to the American Flag.Pledge of Allegiance to the Texas Flag.PUBLIC COMMENT(S)This is an opportunity for citizens to address the Council on any matter. The Councilis not permitted to discuss or take action on any presentations made. Presentationsare limited to matters over which the Council has authority. Speakers have up to four(4) minutes or the time limit determined by the Presiding Officer. Each speaker musthave submitted their request to speak by completing the Speaker’s Form or mayemail mayorandcouncil@trophyclub.orgANNOUNCEMENTS AND REPORTS1.Business Spotlight – FreeForm Chiropractic, Dr. Jesse Jacobs (Mayor Fleury).2.Indian Creek Update (M. Cox).3.Update on PetFest (T. Jaramillo). 4.Update on BNHS Home Coming Parade, October 5th (P.  Arata). PROCLAMATION(S) 5.Issuance of Proclamation 2022­16 proclaiming October, 2022 as National Chiropractic Health Month in Trophy Club (Mayor Fleury). 6.Issuance of Proclamation 2022­17 proclaiming October 5, 2022 as World Teacher’s Day in Trophy Club (Mayor Fleury), 7.Issuance of Proclamation 2022­18 proclaiming October 4, 2022 as National Night Out in Trophy Club (Mayor Fleury). 8.Issuance of Proclamation 2022­19 proclaiming October as Breast Cancer Awareness Month (Mayor Fleury). CONSENT AGENDA 9.Consider and take appropriate action regarding the replacement of the Police vehicles for the Police Department (P. Arata). 10.Consider and take appropriate action to approve the contract renewal with Five Stone Creative for audio/visual meeting management services in the amount of $27,000 (J. Lind). 11.Consider and take appropriate action regarding an Ordinance amending the Fiscal Year 2021­2022 (FY22) Budget of the Town of Trophy Club, Texas Budget Amendment No. 2; providing for an amendment to appropriate funds related to changes in various departments; and providing an effective date (W. Carroll). 12.Take appropriate action adopting Ordinance 2022­30 regarding the Municipal Utility District’s new fee for water service and water meter fees for customers within the boundaries of the Public Improvement District No 1 (PID) (W. Carroll). 13.Consider and take appropriate action regarding the Town Council Meeting Minutes dated September 13, 2022 (A. Otterson) 14.Take appropriate action to approve an increase to Purchase Order 22­00125 from $25,000 to $30,000 with HE Planning+Design LLC for on­call planning services for the Town (M. Cox). PUBLIC HEARING(S) 15.Conduct a Public Hearing relative to the Service and Assessment Plan for Authorized Services (Emergency Services) for the Trophy Club Public Improvement District No. 1 (The Highlands at Trophy Club), the proposed Assessment Roll, and the levy of Special Assessments against the property in PID No. 1 and matters contained in the proposed Ordinance (W. Carroll). INDIVIDUAL ITEMS 16.Consider and take appropriate action regarding an Ordinance of the Town of Trophy Club, accepting and approving a Service and Assessment Plan for Authorized Services for the Town of Trophy Club Public Improvement District No. 1 (Emergency Services) and an Assessment Roll for the Town of Trophy Club Public Improvement District No. 1 (The Highlands at Trophy Club); levying special assessments against Property within the District; providing for payment of the assessments in accordance with law; and providing an effective date (W. Carroll).  17.Receive a report regarding a rate increase from Allied Waste (W. Carroll). 18.Review Future Agenda Items List (W. Carroll). EXECUTIVE SESSION 19.Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551 (Texas Open Meetings Act), the Town Council will recess into executive session to discuss the following: a. Section 551.087 Economic Development           1.  Deliberate Economic Development Negotiations regarding prospective commercial projects within the Town of Trophy Club. b. Section 551.071 Attorney­Client Privilege            1. Norwood vs. Trophy Club           2. Deliberate a possible Interlocal Agreement with multiple governmental entities to provide services to Trophy Club citizens. c. Section 551.074 Personnel Matters under Subsection (1) to discuss or deliberate the appointment, evaluation, and duties of a public officer or employee:           1. Discussion and possible action on Interviews conducted for Boards and Commissions Annual Appointments (Mayor Fleury, Mayor Pro Tem Lamont and Council Member Oldham).  RECONVENE INTO REGULAR SESSION 20.Consider and take appropriate action regarding executive session items (Mayor Fleury). 21.Approve Resolution 2022­15 appointing Board Members to the following Boards and Commissions:      a) Animal Shelter Advisory Board      b) Building Standards Commission      c) Crime Control and Prevention District      d) Economic Development Corporation 4B      e) Ethics Commission      f) Parks and Recreation Board      g) Planning and Zoning Commission      h) Tax Increment reinvestment Zone No. 1      i)  Zoning Board of Adjustment      j) Connectivity Ad Hoc Committee ADJOURN One or more members of the Town Council may participate remotely using video conferencing pursuant to Chapter 551 of the Texas Government Code. The Town Council may convene into executive session to discuss posted items as allowed by the Texas Open Meeting Act, LGC.551.071 CERTIFICATION I certify that the above notice was posted on the bulletin board at Trophy Club Town Hall, 1 Trophy Wood Drive, Trophy Club, Texas, on Friday, September 23, 2022 by 5:00 p.m. in accordance with Chapter 551, Texas Government Code. __________________________________ Anita Otterson Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s Office at 682­237­2900, 48 hours in advance, and reasonable accommodations will be made to assist you. 2 Town of Trophy ClubMeeting Agenda PacketTown Council 1 Trophy Wood DriveTrophy Club, Texas76262September 27, 2022 7:00 PM Council ChambersCALL TO ORDER AND ANNOUNCE A QUORUM ­ Mayor FleuryINVOCATION led by Pastor Bill Eason, Fellowship United Methodist Church PLEDGES led by Council Member BeachPledge of Allegiance to the American Flag.Pledge of Allegiance to the Texas Flag.PUBLIC COMMENT(S)This is an opportunity for citizens to address the Council on any matter. The Councilis not permitted to discuss or take action on any presentations made. Presentationsare limited to matters over which the Council has authority. Speakers have up to four(4) minutes or the time limit determined by the Presiding Officer. Each speaker musthave submitted their request to speak by completing the Speaker’s Form or mayemail mayorandcouncil@trophyclub.orgANNOUNCEMENTS AND REPORTS1.Business Spotlight – FreeForm Chiropractic, Dr. Jesse Jacobs (Mayor Fleury).2.Indian Creek Update (M. Cox).3.Update on PetFest (T. Jaramillo).4.Update on BNHS Home Coming Parade, October 5th (P.  Arata).PROCLAMATION(S)5.Issuance of Proclamation 2022­16 proclaiming October, 2022 as National ChiropracticHealth Month in Trophy Club (Mayor Fleury).6.Issuance of Proclamation 2022­17 proclaiming October 5, 2022 as World Teacher’sDay in Trophy Club (Mayor Fleury),7.Issuance of Proclamation 2022­18 proclaiming October 4, 2022 as National Night Outin Trophy Club (Mayor Fleury).8.Issuance of Proclamation 2022­19 proclaiming October as Breast Cancer AwarenessMonth (Mayor Fleury).CONSENT AGENDA9.Consider and take appropriate action regarding the replacement of the Police vehiclesfor the Police Department (P. Arata).10.Consider and take appropriate action to approve the contract renewal with Five StoneCreative for audio/visual meeting management services in the amount of $27,000 (J.Lind).11.Consider and take appropriate action regarding an Ordinance amending the FiscalYear 2021­2022 (FY22) Budget of the Town of Trophy Club, Texas BudgetAmendment No. 2; providing for an amendment to appropriate funds related tochanges in various departments; and providing an effective date (W. Carroll).12.Take appropriate action adopting Ordinance 2022­30 regarding the Municipal UtilityDistrict’s new fee for water service and water meter fees for customers within theboundaries of the Public Improvement District No 1 (PID) (W. Carroll).13.Consider and take appropriate action regarding the Town Council Meeting Minutesdated September 13, 2022 (A. Otterson)14.Take appropriate action to approve an increase to Purchase Order 22­00125 from$25,000 to $30,000 with HE Planning+Design LLC for on­call planning services forthe Town (M. Cox).PUBLIC HEARING(S)15.Conduct a Public Hearing relative to the Service and Assessment Plan for AuthorizedServices (Emergency Services) for the Trophy Club Public Improvement District No. 1 (The Highlands at Trophy Club), the proposed Assessment Roll, and the levy of Special Assessments against the property in PID No. 1 and matters contained in the proposed Ordinance (W. Carroll). INDIVIDUAL ITEMS 16.Consider and take appropriate action regarding an Ordinance of the Town of Trophy Club, accepting and approving a Service and Assessment Plan for Authorized Services for the Town of Trophy Club Public Improvement District No. 1 (Emergency Services) and an Assessment Roll for the Town of Trophy Club Public Improvement District No. 1 (The Highlands at Trophy Club); levying special assessments against Property within the District; providing for payment of the assessments in accordance with law; and providing an effective date (W. Carroll).  17.Receive a report regarding a rate increase from Allied Waste (W. Carroll). 18.Review Future Agenda Items List (W. Carroll). EXECUTIVE SESSION 19.Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551 (Texas Open Meetings Act), the Town Council will recess into executive session to discuss the following: a. Section 551.087 Economic Development           1.  Deliberate Economic Development Negotiations regarding prospective commercial projects within the Town of Trophy Club. b. Section 551.071 Attorney­Client Privilege            1. Norwood vs. Trophy Club           2. Deliberate a possible Interlocal Agreement with multiple governmental entities to provide services to Trophy Club citizens. c. Section 551.074 Personnel Matters under Subsection (1) to discuss or deliberate the appointment, evaluation, and duties of a public officer or employee:           1. Discussion and possible action on Interviews conducted for Boards and Commissions Annual Appointments (Mayor Fleury, Mayor Pro Tem Lamont and Council Member Oldham).  RECONVENE INTO REGULAR SESSION 20.Consider and take appropriate action regarding executive session items (Mayor Fleury). 21.Approve Resolution 2022­15 appointing Board Members to the following Boards and Commissions:      a) Animal Shelter Advisory Board      b) Building Standards Commission      c) Crime Control and Prevention District      d) Economic Development Corporation 4B      e) Ethics Commission      f) Parks and Recreation Board      g) Planning and Zoning Commission      h) Tax Increment reinvestment Zone No. 1      i)  Zoning Board of Adjustment      j) Connectivity Ad Hoc Committee ADJOURN One or more members of the Town Council may participate remotely using video conferencing pursuant to Chapter 551 of the Texas Government Code. The Town Council may convene into executive session to discuss posted items as allowed by the Texas Open Meeting Act, LGC.551.071 CERTIFICATION I certify that the above notice was posted on the bulletin board at Trophy Club Town Hall, 1 Trophy Wood Drive, Trophy Club, Texas, on Friday, September 23, 2022 by 5:00 p.m. in accordance with Chapter 551, Texas Government Code. __________________________________ Anita Otterson Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s Office at 682­237­2900, 48 hours in advance, and reasonable accommodations will be made to assist you. 3 Town of Trophy ClubMeeting Agenda PacketTown Council 1 Trophy Wood DriveTrophy Club, Texas76262September 27, 2022 7:00 PM Council ChambersCALL TO ORDER AND ANNOUNCE A QUORUM ­ Mayor FleuryINVOCATION led by Pastor Bill Eason, Fellowship United Methodist Church PLEDGES led by Council Member BeachPledge of Allegiance to the American Flag.Pledge of Allegiance to the Texas Flag.PUBLIC COMMENT(S)This is an opportunity for citizens to address the Council on any matter. The Councilis not permitted to discuss or take action on any presentations made. Presentationsare limited to matters over which the Council has authority. Speakers have up to four(4) minutes or the time limit determined by the Presiding Officer. Each speaker musthave submitted their request to speak by completing the Speaker’s Form or mayemail mayorandcouncil@trophyclub.orgANNOUNCEMENTS AND REPORTS1.Business Spotlight – FreeForm Chiropractic, Dr. Jesse Jacobs (Mayor Fleury).2.Indian Creek Update (M. Cox).3.Update on PetFest (T. Jaramillo).4.Update on BNHS Home Coming Parade, October 5th (P.  Arata).PROCLAMATION(S)5.Issuance of Proclamation 2022­16 proclaiming October, 2022 as National ChiropracticHealth Month in Trophy Club (Mayor Fleury).6.Issuance of Proclamation 2022­17 proclaiming October 5, 2022 as World Teacher’sDay in Trophy Club (Mayor Fleury),7.Issuance of Proclamation 2022­18 proclaiming October 4, 2022 as National Night Outin Trophy Club (Mayor Fleury).8.Issuance of Proclamation 2022­19 proclaiming October as Breast Cancer AwarenessMonth (Mayor Fleury).CONSENT AGENDA9.Consider and take appropriate action regarding the replacement of the Police vehiclesfor the Police Department (P. Arata).10.Consider and take appropriate action to approve the contract renewal with Five StoneCreative for audio/visual meeting management services in the amount of $27,000 (J.Lind).11.Consider and take appropriate action regarding an Ordinance amending the FiscalYear 2021­2022 (FY22) Budget of the Town of Trophy Club, Texas BudgetAmendment No. 2; providing for an amendment to appropriate funds related tochanges in various departments; and providing an effective date (W. Carroll).12.Take appropriate action adopting Ordinance 2022­30 regarding the Municipal UtilityDistrict’s new fee for water service and water meter fees for customers within theboundaries of the Public Improvement District No 1 (PID) (W. Carroll).13.Consider and take appropriate action regarding the Town Council Meeting Minutesdated September 13, 2022 (A. Otterson)14.Take appropriate action to approve an increase to Purchase Order 22­00125 from$25,000 to $30,000 with HE Planning+Design LLC for on­call planning services forthe Town (M. Cox).PUBLIC HEARING(S)15.Conduct a Public Hearing relative to the Service and Assessment Plan for AuthorizedServices (Emergency Services) for the Trophy Club Public Improvement District No.1 (The Highlands at Trophy Club), the proposed Assessment Roll, and the levy ofSpecial Assessments against the property in PID No. 1 and matters contained in theproposed Ordinance (W. Carroll).INDIVIDUAL ITEMS16.Consider and take appropriate action regarding an Ordinance of the Town of TrophyClub, accepting and approving a Service and Assessment Plan for AuthorizedServices for the Town of Trophy Club Public Improvement District No. 1 (EmergencyServices) and an Assessment Roll for the Town of Trophy Club Public ImprovementDistrict No. 1 (The Highlands at Trophy Club); levying special assessments againstProperty within the District; providing for payment of the assessments in accordancewith law; and providing an effective date (W. Carroll). 17.Receive a report regarding a rate increase from Allied Waste (W. Carroll).18.Review Future Agenda Items List (W. Carroll).EXECUTIVE SESSION19.Pursuant to the following designated section of the Texas Government Code,Annotated, Chapter 551 (Texas Open Meetings Act), the Town Council will recessinto executive session to discuss the following:a. Section 551.087 Economic Development          1.  Deliberate Economic Development Negotiations regarding prospectivecommercial projects within the Town of Trophy Club.b. Section 551.071 Attorney­Client Privilege           1. Norwood vs. Trophy Club          2. Deliberate a possible Interlocal Agreement with multiple governmentalentities to provide services to Trophy Club citizens.c. Section 551.074 Personnel Matters under Subsection (1) to discuss or deliberatethe appointment, evaluation, and duties of a public officer or employee:          1. Discussion and possible action on Interviews conducted for Boards andCommissions Annual Appointments (Mayor Fleury, Mayor Pro Tem Lamont andCouncil Member Oldham). RECONVENE INTO REGULAR SESSION20.Consider and take appropriate action regarding executive session items (MayorFleury).21.Approve Resolution 2022­15 appointing Board Members to the following Boards andCommissions:     a) Animal Shelter Advisory Board     b) Building Standards Commission     c) Crime Control and Prevention District      d) Economic Development Corporation 4B      e) Ethics Commission      f) Parks and Recreation Board      g) Planning and Zoning Commission      h) Tax Increment reinvestment Zone No. 1      i)  Zoning Board of Adjustment      j) Connectivity Ad Hoc Committee ADJOURN One or more members of the Town Council may participate remotely using video conferencing pursuant to Chapter 551 of the Texas Government Code. The Town Council may convene into executive session to discuss posted items as allowed by the Texas Open Meeting Act, LGC.551.071 CERTIFICATION I certify that the above notice was posted on the bulletin board at Trophy Club Town Hall, 1 Trophy Wood Drive, Trophy Club, Texas, on Friday, September 23, 2022 by 5:00 p.m. in accordance with Chapter 551, Texas Government Code. __________________________________ Anita Otterson Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s Office at 682­237­2900, 48 hours in advance, and reasonable accommodations will be made to assist you. 4 Proclamation 2022-16 Town of Trophy Club, Texas A PROCLAMATION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, SUPPORTING OCTOBER 2022 AS NATIONAL CHIROPRACTIC HEALTH MONTH. WHEREAS, The opioid crisis continues to take a toll on the health and lives of millions of Americans, and has worsened in some communities during the COVID-19 pandemic; WHEREAS, According to the Centers for Disease Control and Prevention (CDC), as many as one in four patients who receive prescription opioids long-term for non-cancer pain, struggles with addiction, and from 1999-2020 more than 260,000 people died in the U.S. from overdoses involving prescription opioids; WHEREAS, The interest in and need for greater access to safe and effective non-drug, noninvasive approaches to pain management has increased; WHEREAS, The American College of Physicians (ACP) released updated low-back pain treatment guidelines in 2017 that promote the use of noninvasive, non-drug approaches such as spinal manipulation as a first line of defense against back pain, before the use of pain medications and surgery; WHEREAS, The CDC in its draft 2022 prescribing guidelines also promotes diverse approaches and varied pain management solutions and specifically encourages use of non-drug therapies as a first line of treatment for subacute and chronic pain and even some types of acute pain. WHEREAS, Doctors of Chiropractic, who focus on the whole person with their non-drug, noninvasive treatments for pain management – most notably spinal manipulation – can play an important role in helping patients lessen their reliance on pain medications; WHEREAS, There is a growing body of research supporting the early use of chiropractic spinal manipulation in helping patients with chronic low back pain to reduce or eliminate their need later for prescription opioid pain medications and surgery. WHEREAS, With the theme “Chiropractic: On the Frontline for Pain,” National Chiropractic Health Month 2022 serves as a reminder to citizens of THE Town of trophy Club that non-drug treatments for low-back pain such as spinal manipulation provided by Doctors of Chiropractic can help to lessen or eliminate the need for riskier, potentially addictive treatments and should be utilized where appropriate before starting prescription opioid pain medications. NOW, THEREFORE, I, ALICIA L. FLEURY, IN CONJUNCTION WITH THE TROPHY CLUB TOWN COUNCIL, DO HEREBY PROCLAIM: 5 OCTOBER 2022 AS NATIONAL CHIROPRACTIC HEALTH MONTH PASSED AND APPROVED By the Trophy Club Town Council this 27th day of September 2022. __________________________________ ________________________________ Anita Otterson, Town Secretary Alicia L. Fleury, Mayor 6 Proclamation 2022-17 Town of Trophy Club, Texas A PROCLAMATION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, SUPPORTING OCTOBER 5, 2022 AS TEACHERS’ DAY IN TROPHY CLUB. WHEREAS, The Town of Trophy Club’s future strength depends on providing a high- quality education to all students; and WHEREAS, teacher quality matters more to student achievement than any other school- related factor; and WHEREAS, teachers spend countless hours preparing lesson plans and supporting students; and WHEREAS, our Northwest ISD teachers have demonstrated great resilience, adaptability, and creativity during the COVID-19 crisis; and WHEREAS, our community recognizes and supports its teachers in educating the children of this community; and WHEREAS, #TeachersCan is a statewide movement supported by more than 125 partnering businesses and organizations committed to elevating the teaching profession and honoring the critical role teachers play in the success of Texas; and NOW, THEREFORE, I, ALICIA L. FLEURY, IN CONJUNCTION WITH THE TROPHY CLUB TOWN COUNCIL, DO HEREBY PROCLAIM: OCTOBER 5, 2022 AS TEACHER’S DAY IN TROPHY CLUB FURTHER, I encourage members of our community to “Be a light for Trophy Club teachers” and personally express appreciation to our teachers and display a light blue ribbon outside your homes or businesses the week of October 5 as a symbol of support for our educators. PASSED AND APPROVED on S e p t e m b e r 2 7 , 2022 by the Trophy Club Town Council. _______________________________ ________________________________ Anita Otterson, Town Secretary Alicia L. Fleury, Mayor 7 Proclamation 2022-18 Town of Trophy Club, Texas A PROCLAMATION OF THE TROPHY CLUB TOWN COUNCIL SUPPORTING OCTOBER 4, 2022 AS NATIONAL NIGHT OUT IN TROPHY CLUB. WHEREAS, National Night Out provides an opportunity for Trophy Club to join forces with thousands of other communities across the country in promoting cooperative, police-community crime prevention efforts; and WHEREAS, the residents of Trophy Club play a vital role in assisting the Trophy Club Police Department through joint crime, drug and violence prevention efforts; and WHEREAS, this year marks the 39th Annual National Night Out providing an opportunity to join forces with many other communities across the country and worldwide in promoting cooperative, community building efforts for a more caring community; and WHEREAS, The Town of Trophy Club Police and Fire Departments play vital roles in assisting other law enforcement agencies and first responders with efforts which are reciprocated; and WHEREAS, Community Policing, Neighborhood Partnerships, and Inter-agency Cooperation are important themes to promote; and WHEREAS, this year, the Town of Trophy Club was named the Safest City in Texas by SafeWise and that accomplishment is credited to the assistance of our community-building efforts and support of our Police and Fire Departments. NOW, THEREFORE, I, MAYOR ALICIA L. FLEURY, IN CONJUNCTION WITH THE TROPHY CLUB TOWN COUNCIL, DO HEREBY PROCLAIM OCTOBER 4, 2022 as: "NATIONAL NIGHT OUT" PASSED AND APPROVED by the Trophy Club Town Council this 27th day of September 2022. _______________________________ ______________________________ Anita Otterson, Town Secretary Alicia L. Fleury, Mayor 8 Proclamation 2022-19 Town of Trophy Club, Texas A PROCLAMATION OF THE TROPHY CLUB TOWN COUNCIL SUPPORTING OCTOBER 2022 AS BREAST CANCER AWARENESS MONTH IN TROPHY CLUB. WHEREAS, breast cancer is the most common cancer among women in the United States accounting for 30% of newly diagnosed cancers; and WHEREAS, in 2022, about 287,500 new cases of invasive breast cancer will be diagnosed in women in the U.S., as well as 51,400 new cases on non-invasive breast cancer; and WHEREAS, 1 in 8 will be diagnosed with breast cancer in her lifetime; and WHEREAS, researchers, scientists, and numerous nonprofit organizations are dedicated to discovering the cure for breast cancer. During the month of October, we acknowledge the extraordinary commitment and effort invested in this cause; and WHEREAS, recognizing that over 3.8 million Americans are Breast Cancer Survivors gives us hope as we extend a deep respect for survivors and advocates for prevention and a cure. NOW, THEREFORE, I, MAYOR ALICIA L. FLEURY, IN CONJUNCTION WITH THE TROPHY CLUB TOWN COUNCIL, DO HEREBY PROCLAIM: OCTOBER 2022 AS BREAST CANCER AWARENESS MONTH PASSED AND APPROVED by the Trophy Club Town Council this 27th day of September 2022. _____________________________ __________________________ Anita Otterson, Town Secretary Alicia L. Fleury, Mayor 9 Page 1 of 2 To: Mayor and Town Council From: Patrick Arata, Police Chief CC: Wade Carroll, Town Manager Anita Otterson, Town Secretary Re: Purchase Police Vehicles Town Council Meeting, September 27, 2022 Agenda Item: Consider and take appropriate action regarding the replacement of the Police vehicles for the Police Department (P. Arata). Strategic Link: Safety & Security: Achieve exceeding high standards for public safety and low crime rate. Background and Explanation: The Police Department is submitting the purchase orders for approval of the purchase of new police vehicles. The department will be purchasing two (2) Chevrolets Tahoe and a Ford Explorer. This request is part of the council approved 2022-2023 CCPD budget. The purchase will be made under the buyboard (Chevrolet) and Goodbuy (Ford) contracts. Financial Considerations: Approved in the 2022 – 2023 CCPD Capital Budget: $127,425.95. The cost for vehicles has risen approximately 22% over last year. Legal Review: The Town Attorney has reviewed this item and concurs with the staff recommendation. Board/Commission/ or Committee Recommendation: The CCPD Board approved the purchase in the FY2022-2023 budget. Staff Recommendation: Staff recommends Council approve the request. 10 Page 2 of 2 Attachments: •Caldwell Country Chevrolet quotes for 2 vehicles: ($87,350.00) •Silsbee Ford quote for one vehicle: ($40,075.95) Town Council Approval: Mayor Alicia Fleury or designee 11 Town of Trophy Club PURCHASE REQUISITION PO Number Date 10/1/2022 Department PD Vendor (Name & Address)Delivery Address Silsbee Ford 1 Trophy Wood Drive Project# PO Box 815 Trophy Club, TX 76262 Silbee, TX 77656-0815 Att: Fleet 409-895-3800 Account Number Description Quantity Unit Amount Total Amount 04-251-83200 New Police SUV Patrol vehcile 1 $40,075.95 $40,075.95 $0.00 $0.00 $0.00 Contract # Goodbuy 17-17 8F000 $0.00 $0.00 $0.00 $0.00 $0.00 Total $40,075.95 Patrick Arata Requested by:Approved by: 12 PRODUCT PRICING SUMMARY GOODBUY 17-17 8F000 VEHICLES VENDOR--Silsbee Ford, 1211 Hwy 96 N., Silsbee TX 77656 End User:TOWN OF TROPHY CLUB Prepared by:KEN DURBIN Contact:PATRICK Phone:MO # 409-284-1009 Email: Email:KDURBIN.SILSBEEFLEET@GMAIL.COM Product Description FORD INTERCEPTOR SUV Date:September 1, 2022 A.Bid Item:8 A. Base Price:$34,964.00 B.Factory Options Code Options Bid Price Code Options Bid Price K8A 2023 INTERCEPTOR $2,445.00 BLACK EXT / GRAY INT 99H 3.3L V-6 ENGINE GAS HYBRID $- 51R LEFT SPOTLIGHT $395.00 POWER EQUIPMENT GROUP $- 86T POLICE TAIL LAMPS HOUSING $60.00 17A REAR AIR CONDITIONING $610.00 55F REMOTE KEYLESS ENTRY FOBS $340.00 1 FRONT AND REAR AIR CONDITIONING $- WIRELESS PHONE CONNECTIVITY $- Total of B. Published Options:$3,850.00 Published Option Discount (5%)$(70.25) C.Additional Options [not to exceed 25%]$=0.3 % Options Bid Price Options Bid Price RADIO SUPPRESSION PKG $125.00 $- Total of C. Unpublished Options:$125.00 D.Floor Plan Interest (for in-stock and/or equipped vehicles):$445.75 E.Lot Insurance (for in-stock and/or equipped vehicles):$111.45 F.Contract Price Adjustment:$- G.Additional Delivery Charge:200 miles $350.00 H.Subtotal:$39,775.95 I.Quantity Ordered 1 x K =$39,775.95 J.Trade in:$- K.GOODBUY Administrative Fee ($300 per purchase order)$300.00 L.TOTAL PURCHASE PRICE INCLUDING GOODBUY FEE $40,075.95 13 14 End User: Caldwell Rep: Contact: Phone: Phone/email: Date: Product Description: email:billy@caldwellcountry.com A. Bid Series:31 40,250.00$ B. Published Options [Itemize each below] Code Bid Price Code Bid Price CC10706 INCL INCL INCL INCL INCL INCL 9C1 INCL INCL 6J3 INCL INCL 6J4 INCL INCL 6J7 INCL INCL BTV INCL 250.00$ 7X3 850.00$ 1,100.00$ C. Bid Price Bid Price COLOR COLOR -$ D. Registration, Inspection, Paperwork, Postage cost, Courthouse time, & Runner time: 150.00$ E. UPFITTERS: -$ F. Manufacturer Destination/Delivery: G. Floor Plan Interest (for in-stock and/or equipped vehicles): -$ H Lot Insurance (for in-stock and/or equipped vehicles): -$ I. Contract Price Adjustment: -$ J. Additional Delivery Charge:0 miles INCLUDED -$ K. Subtotal: 41,500.00$ L. Quantity Ordered 1 x K = 41,500.00$ M. Trade in: N. 400.00$ O. TOTAL PURCHASE PRICE WITH BUYBOARD FEE 41,900.00$ PATRICK ARATA CALDWELL COUNTRY CHEVROLET 800 HWY. 21 E. CALDWELL, TEXAS 77836 BUYBOARD BID 601-19 TOWN OF TROPHY CLUB BILLY HUGHES QUOTE #BH220476 PARATA@TROPHYCLUB.ORG Tuesday, August 30, 2022 CHEVY TAHOE BASE PPV 2WD A. Base Price: Options Options 23 TAHOE 2WD PPV TRAILER HITCH 5.3L V8 GAS E85; 10-SPEED AUTO TRI-ZONE AIR CONDITIONING 40/20/40 FRONT SEAT FRONT BUCKET SEATS CLOTH POLICE PACKAGE VEHICLE AC & HEAT; AM/FM RADIO GRILLE LAMP & SIREN WIRING CRUISE CONTROL HORN AND SIREN CIRCUIT POWER WINDOWS & LOCKS Options Options FLASHER SYSTEM/HEADLIGHTS KEYLESS ENTRY REMOTE START DARK TINT SPOTLAMP, LEFT HAND Total of B. Published Options: **Prices/Quotes are valid for 30 days due to GBA - BLACK supply chain constraints. Reverify pricing prior to H1T - BLACK TRIM issuing a PO. Commodity surcharges may apply after a PO is issued.** *due to semiconductor supply shortages, feature availability will change throughout the model year. Total of C. Unpublished Options: BUYBOARD FEE PER PURCHASE ORDER 15 End User: Caldwell Rep: Contact: Phone: Phone/email: Date: Product Description: email:billy@caldwellcountry.com A. Bid Series:31 44,650.00$ B. Published Options [Itemize each below] Code Bid Price Code Bid Price CC10706 INCL INCL INCL INCL INCL INCL 1LS INCL INCL A50 INCL INCL VK3 INCL INCL INCL 250.00$ INCL 250.00$ C. Bid Price Bid Price COLOR COLOR -$ D. Registration, Inspection, Paperwork, Postage cost, Courthouse time, & Runner time: 150.00$ E. UPFITTERS: -$ F. Manufacturer Destination/Delivery: G. Floor Plan Interest (for in-stock and/or equipped vehicles): -$ H Lot Insurance (for in-stock and/or equipped vehicles): -$ I. Contract Price Adjustment: -$ J. Additional Delivery Charge:0 miles INCLUDED -$ K. Subtotal: 45,050.00$ L. Quantity Ordered 1 x K = 45,050.00$ M. Trade in: N. 400.00$ O. TOTAL PURCHASE PRICE WITH BUYBOARD FEE 45,450.00$ PATRICK ARATA CALDWELL COUNTRY CHEVROLET 800 HWY. 21 E. CALDWELL, TEXAS 77836 BUYBOARD BID 601-19 TOWN OF TROPHY CLUB BILLY HUGHES QUOTE #BH220477 PARATA@TROPHYCLUB.ORG Tuesday, August 30, 2022 CHEVY TAHOE LS 2WD A. Base Price: Options Options 23 TAHOE LS TRAILER HITCH 5.3L V8 GAS E85; 10-SPEED AUTO TRI-ZONE AIR CONDITIONING 40/20/40 FRONT SEAT FRONT BUCKET SEATS CLOTH LS PREFERRED GROUP AC & HEAT; AM/FM RADIO BUCKET SEATS CRUISE CONTROL FRONT LICENSE PLATE HOLDER POWER WINDOWS & LOCKS Options Options KEYLESS ENTRY DARK TINT REMOTE START Total of B. Published Options: **Prices/Quotes are valid for 30 days due to GBA - BLACK supply chain constraints. Reverify pricing prior to H1T - BLACK TRIM issuing a PO. Commodity surcharges may apply after a PO is issued.** *due to semiconductor supply shortages, feature availability will change throughout the model year. Total of C. Unpublished Options: BUYBOARD FEE PER PURCHASE ORDER 16 Page 1 of 2 To: Mayor and Town Council From: Wade Carroll, Town Manager CC: Jill Lind, Director of Communications & Marketing Anita Otterson, Town Secretary Re: Approve contract renewal with Five Stone Creative for Audio / Visual Meeting Management Services in the amount of $27,000. Town Council Meeting, September 27th, 2022 Agenda Item: Approve contract renewal with Five Stone Creative for Audio / Visual Meeting Management Services in the amount of $27,000. Strategic Link: This item relates primarily to the following strategic priorities and goals of the Town’s strategy map. o Administrative & Financial Services: Deliver programs and services that increase citizens’ quality of life. o Administrative & Financial Services: Exercise fiscal discipline in all town operations. Background and Explanation: Staff is seeking the renewal of the attached contract with Five Stone Creative for the provision of personal video services including production, recording, and video streaming of all Town Council, Animal Shelter Advisory Board, Building Standards Commission, Charter Review Commission, Crime Control & Prevention District, Economic Development Corporation 4B, Ethics Review Commission, Parks & Recreation Board, Planning & Zoning Board, Tax Increment Reinvestment Zone 1 Board, and Zoning Board of Adjustments meetings. The contract also requires Five Stone to convert all recordings and post them to our Town’s YouTube channel. Lastly, they are charged with managing the Council Chamber’s technology including setting up all technology for Council, Boards and Commissions, and any other special meetings. The new contract extends for a one-year period without a price increase from the previous year with an option to extend the contract for two additional years with an increase of no more than 15% each year. The contract is a retainer model in which the Town pays Five Stone each month and schedules them on an as-needed basis. Last year Five Stone managed and recorded 21 meetings for the Town. 17 Page 2 of 2 Financial Considerations: The full amount of this contract has been approved as part of the FY2022-2023 Town of Trophy Club, Town Manager’s Outside Professional Services Budget for video services related to Town Meetings. Legal Review: This item is ready for Council Board/Commission/ or Committee Recommendation: Not applicable Staff Recommendation: Staff is seeking approval to renew the contract with Five Stone Creative for Audio / Visual Meeting Management Services in the amount of $27,000 Attachments: •Audio / Visual Meeting Management Services Extension Proposal Town Council Approval: _________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Mayor Alicia Fleury or designee 18 Meeting Management Proposal Town of Trophy Club, Texas EXECUTIVE DESCRIPTION This proposal represents a retainer pricing model to reflect services offered by Five Stone Creative to meet the needs of the Town of Trophy Club. The model of compensation and deliverables shown below is our best projection as to the work required by Trophy Club. The effective dates of this contract are October 1, 2022 - September 30, 2023. We believe that a retainer model would be the best opportunity to serve the ongoing needs of the town and allow for easy and accurate budgeting. COUNCIL CHAMBERS TECHNICAL MANAGEMENT: PROJECTED COST - $2,250 per month Note: this rate is based around the execution of the video content contract. Should the video contract not be approved by the necessary parties, this rate would increase to $2,700 per month. Monthly cost to technically manage all meetings within the council chambers: ○Record and stream all Town Council meetings (Based on estimated 20-22 meetings per year, 2 Technicians per meeting) ○Record all city meetings held in council chambers (Based on estimated 20-26 meetings per year, 1 Technician per meeting) ○Organize, convert, and distribute final recording files of all meetings in YouTube-ready format ○Manage and maintain all council chambers technology including: ■In-room microphones and sound reinforcement system ■In-room monitors ■In-room Ipad system ■Live switching and streaming system ■Recording system ○Meeting room management ■Consulting and management of Town relationship with Electro Acoustics and VersaTrust ■On-site consultant present to assess and test during any technical work being performed in the room ■Organization and storage of equipment in the control room (FSC requests exclusive access to control room) ■Consult with staff as needed for changes, improvements, and maintenance costs related to technical performance of equipment in council chambers 19 ○Communication with Town staff regarding meeting schedules as well as any/all matters related to technology in Council chambers. (FSC requests 45 day minimum notice for adding or changing meeting dates) ○Provide detailed instructions to record meetings on the rare occasions when FSC technician is unavailable due to last minute schedule changes by the city. LEGAL AGREEMENT Five Stone Creative is dedicated to providing the highest level services and materials and commits to performing professionally and completely. In the event that a representative of Five Stone Creative deems a scenario as unsafe or unfit, we reserve the right to adjust or cancel the services provided in order to preserve the safety of talent, crew, and equipment. This includes health-related risks as it relates to COVID-19 or other medical issues. Five Stone Creative is limited to providing safe and functioning equipment per industry standards. The Town of Trophy Club agree to protect, hold harmless, and indemnify Five Stone Creative for and with respect to any loss, cost, damage, or expense (including, but not limited to, attorneys’ fees, court costs, and costs of investigation) incurred by reason of the death of, or injury to, any person(s) or by reason of damage to any and all property (real, personal, or mixed) belonging to any person(s), provided and only to the extent that such death, injury, or property damage shall have arisen out of or resulted from the negligence or intentional misconduct of the Town of Trophy Club or their associates. Likewise, Five Stone Creative agrees to protect, hold harmless, and indemnify the Town of Trophy Club for and with respect to any loss, cost, damage, or expense (including, but not limited to, attorneys’ fees, court costs, and costs of investigation) incurred by reason of the death of, or injury to, any person(s) or by reason of damage to any and all property (real, personal, or mixed) belonging to any person(s), provided and only to the extent that such death, injury, or property damage shall have arisen out of or resulted from the negligence or intentional misconduct of Five Stone Creative or their associates. RENEWAL OPTION This agreement can be renewed for up to 2 additional years with not more than 15% cost increase per year. RETAINER COMPENSATION MODEL Upon the commencement of this agreement, Trophy Club would issue a check or electronic payment on the 1st of each month from October 2022 through September of 2023 in the amount of $2,250. 20 To accept this agreement, please sign below: ____________________________________ _________________ Name Date 21 Page 1 of 2 To: Mayor and Town Council From: Wade L. Carroll, Town Manager CC: Anita Otterson, Town Secretary Re: Fiscal Year 2021‐2022 Budget Amendment #2 Town Council Meeting, September 27, 2022 Agenda Item: Consider and take appropriate action regarding an Ordinance amending the Fiscal Year 2021‐ 2022(FY22) Budget of the Town of Trophy Club, Texas Budget Amendment No. 2; providing for an amendment to appropriate funds related to changes in various departments; and providing an effective date (W. Carroll). Strategic Link: Administrative & Financial Services – Exercise fiscal discipline in all Town operations. Background and Explanation: Financial Considerations: Budget Amendment #2 changes the FY22 budget in the following ways: •Increase the Capital Project budget to include approved construction improvements for the Junction Way project. The improvements were approved by Town Council at the June 14, 2022 council meeting. The total fiscal impact to the Capital Projects budget is a net increase of $ 395,000.00. Funding will be moved from 2021 bond funds. The Junction Way extension was an unfunded project that was required through an ILA with the Trophy Club Municipal Utility District for the land exchange. The TC MUD #1 will be reimbursing the Town $84,423.75 for their portion of the roadway. The remainder of the Council approved expenditure improves the Parks Barn parking and equipment staging area. Once received the $84,423.75 reimbursement will be placed back into our bond funds to be utilized on other CIP projects. •Adjust the Municipal Court budget to include the expense related to the City of Roanoke managing this service. This is a net increase of 75,000. The FY2021-2022 22 Page 2 of 2 budget did not account for the splitting of revenues with Roanoke for the management of our Municipal Court. This adjustment is an accounting adjustment only to ensure that we properly show all revenues and expenditures in this account. Legal Review: Not applicable Board/Commission/ or Committee Recommendation: Not Applicable Staff Recommendation: Staff recommends approval of Ordinance No. 2022-31. Attachments: •Ordinance No. 2022-31 •Budget Amendment # 2 Town Council Approval: Mayor Alicia L. Fleury or designee 23 TOWN OF TROPHY CLUB ORDINANCE NO. 2022-31 AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS AMENDING THE FY 2021-2022 BUDGET OF THE TOWN OF TROPHY CLUB, TEXAS, BUDGET AMENDMENT NO. 2; PROVIDING FOR AN AMENDMENT TO APPROPRIATE FUNDS FOR EXPENDITURES ASSOCIATED WITH OPERATIONS AND CAPITAL; PERSONNEL CHANGES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Town of Trophy Club, Texas Fiscal Year 2021-2022 Budget was adopted within the time and in the manner required by State Law; and WHEREAS, in that Budget, the Town Council did not appropriate funds for expenditures associated with construction related to the Junction Way Project; and current fiscal year classification of expenditures related to the Municipal Court outsourcing; and WHEREAS, the Town Council of the Town of Trophy Club, Texas further finds that the amendment, as set forth in Exhibit “A”, will serve the public interest and is necessary to support Town operations; and WHEREAS, the Town Council of the Town of Trophy Club, Texas finds and determines that the change in the Budget for the stated municipal purpose serves best interests of the taxpayers, is necessary and warrants action at this time. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: SECTION 1. INCORPORATION OF PREMISES That the above and foregoing premises are true and correct and are incorporated herein and made a part hereof for all purposes. SECTION 2. AMENDMENT The Town of Trophy Club, Texas, Fiscal Year 2021-2022 Budget is hereby amended to fund the line items as stated in Exhibit “A”, a copy of which is attached hereto and incorporated herein. This Amendment No. 2 (Exhibit “A”) to the Original Budget of the Town of Trophy Club, Texas, for the Fiscal Year 2021-2022 shall be attached to and made part of the Original Budget by the Town Secretary and shall be filed in accordance with State Law. This Ordinance is hereby adopted and shall constitute the second amendment that has occurred since the October 1, 2021 effective date of the Town’s Fiscal Year 2021-2022 Budget. 24 ORD 2022-31 Page 2 of 4 SECTION 3. SAVINGS AND REPEALER That this Ordinance shall be cumulative of all other Ordinances of the Town affecting the Fiscal Year 2021-2022 Budget of the Town and shall not repeal any of the provisions of such Ordinances except in those instances where provisions of those Ordinances are in direct conflict with the provisions of this Ordinance; whether such Ordinances are codified or uncodified, and all other provisions of the Ordinances of the Town of Trophy Club, codified or uncodified, not in conflict with the provisions of this Ordinance, shall remain in full force and effect. SECTION 4. SEVERABILITY If any section, article, paragraph, sentence, clause, phrase or word in this Ordinance, or application thereof to any person or circumstance, is held invalid or unconstitutional by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of the Ordinance, and the Town Council hereby declares it would have passed such remaining portions of the Ordinance despite such invalidity, which remaining portions shall remain in full force and effect. SECTION 5. ENGROSSMENT AND ENROLLMENT The Town Secretary of the Town of Trophy Club is hereby directed to engross and enroll this Ordinance in the Ordinance records of the Town and to properly record this Ordinance in accordance with the Town Charter. SECTION 6. EFFECTIVE DATE This Ordinance shall take effect from and after its date of passage in accordance with law, and it is so ordained. PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas, this 27th day of September, 2022. 25 ORD 2022-31 Page 3 of 4 Alicia L. Fleury, Mayor Town of Trophy Club, Texas [SEAL] ATTEST: Anita Otterson, Town Secretary Town of Trophy Club, Texas APPROVED TO AS FORM: J. David Dodd III, Town Attorney Town of Trophy Club, Texas 26 ORD 2022-31 Page 4 of 4 Exhibit “A” FY22 BUDGET AMENDMENT #2: TOTAL CHANGES Department Line Item Description Budget Total Recommend ed Change Amended Budget Section 1 Municipal Court Professional Outside Services $ 3,000 $ 75,000 $ 78,000 Capital Projects Construction Juncti on Way $ - $ 395,000 $ 395,000 Total Expenditure Increase $ 470,000 $ 473,000 27 Fiscal Year 21-22 Budget Amendment #2 27-Sep-22 28 FY22 BUDGET AMENDMENT #2: TOTAL CHANGES Department Line Item Description Budget Total Recommended Change Amended Budget Section 1 Municipal Court Professional Outside Services $3,000 $75,000 $78,000 Capital Projects Construction Junction Way $-$395,000 $395,000 Total Expenditure Increase $470,000 $473,000 29 Page 1 of 2 To: From: CC: Mayor and Town Council Wade Carroll, Town Manager Anita Otterson, Town Secretary Re: PID Water Fees Rate Change Town Council Meeting, September 27, 2022 Agenda Item: Take appropriate action adopting Ordinance 2022-30 regarding the Municipal Utility District's new fee for water service and water meter fees for customers within the boundaries of the Public Improvement District No 1 (PID). (W. Carroll) Strategic Link: Infrastructure & Development - Collaborate effectively with other governmental entities Background and Explanation The TCMUD No. 1 Board of Directors met on September 21, 2022 to determine rate changes. When the MUD Board approves rate changes, the Town is required to adopt a Town Rate Order identical to the amended MUD Rate Order according to the Amended and Restated Contract for Wholesale Water Supply and Wastewater Treatment Services and Water and Wastewater Operational Services. The changes provided on the attachments identify a slight rate increase in water meter fees for residential and commercial applications and increases to the water meter fees. Financial Considerations: Not applicable. Legal Review: The Town Attorney has reviewed this item and concurs with the Staff recommendation. Board/Commission/Committee Recommendation: The TCMUD No. 1 Board approved Rate Order No. 2022-0921A to amend water meter fees. 30 Page 1 of 2 Staff Recommendation: Staff recommends approval of Ordinance No. 2022-30, as submitted. Attachments: •Ordinance 2022-30 PID Water Fees •TCMUD No. 1 Rate Order No. 2022-0921A ____________________________ Mayor Alicia L. Fleury or designee 31 TOWN OF TROPHY CLUB, TEXAS ORDINANCE NO. 2022-30 AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, AMENDING SUBSECTION (D) MONTHLY RESIDENTIAL AND COMMERCIAL FEES, OF SECTION A1.014, WATER AND WASTEWATER FEES FOR PUBLIC IMPROVEMENT DISTRICT NO. 1, OF ARTICLE A1.000, GENERAL PROVISIONS, OF APPENDIX A, FEE SCHEDULE, OF THE TOWN OF TROPHY CLUB CODE OF ORDINANCES; PROVIDING FOR INCORPORATION OF PREMISES; PROVIDING FOR AMENDMENTS; PROVIDING FOR SAVINGS AND REPEALER; PROVIDING FOR SEVERABILITY; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; PROVIDING FOR A PENALTY NOT TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS ($500.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES; PROVIDING FOR PUBLICATION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, fees imposed by the Town are adopted via Ordinance and are codified in Appendix A of the Code of Ordinances of the Town; and WHEREAS, Appendix A, Article A1.000, Section A1.014 of the Town of Trophy Club Code of Ordinances contains fees for public works for the Trophy Club Public Improvement District No. 1 (hereinafter "PIO"), including fees for meters utilized within the PIO; and WHEREAS, the Town of Trophy Club (the "Town") is the owner and/or operator of a water and sewer system designed to serve present and future inhabitants of the Trophy Club Public Improvement District No. 1 (the "Town System"); and WHEREAS, under the Amended and Restated Contract for Wholesale Water Supply and Wastewater Treatment Services and Water and Wastewater Operational Services between the Town and Trophy Club Municipal Utility District No. 1 dated July 25, 2017 (the "Contract"), the Trophy Club Municipal Utility District No. 1 (the "MUD") has agreed to provide the Town with wholesale water and wastewater services and with operations services related to the Town System within the boundaries of the PIO Property, as that term is defined in the Contract; and WHEREAS, Section 7.1(a) of the Contract requires that the MUD shall provide to Town any amended or revised MUD Rate Order adopted by MUD and Town shall adopt a Town Rate Order identical to the amended or revised MUD Rate Order. The Town shall adopt a Town Rate Order identical to the amended or revised MUD Rate Order provided that the Town has received receipt of the amended or revised MUD Rate Order at least 96 hours before a regularly scheduled Council meeting. In the event that the Town receives receipt of the amended or revised MUD Rate Order with less than 96 hours before a regularly scheduled Council meeting then the Town shall adopt a Town Rate 32 Order identical to the amended or revised MUD Rate Order at the second regularly scheduled Council meeting after receiving receipt of the amended or revised MUD Rate Order; and WHEREAS, Sections 3.9 and 4.10 of the Contract require the Town to adopt retail water and wastewater service rules, regulations and policies at least as stringent as the provisions of amended or revised MUD service rules, regulations or policies (the "MUD Service Rules and Policies") within sixty (60) days of Town's receipt of the amended or revised MUD Service Rules and Policies; and WHEREAS, the Town received a revised MUD Rate Order, with revised MUD Service Rules and Policies, on September 21, 2022 with an effective date of October 1, 2022;and WHEREAS, the Town Council hereby finds that amending Subsection (d) of Section A1.014, Water and Wastewater Fees for PID No. 1, of Article A1.000, General Provisions, of Appendix A, Fee Schedule, of the Town of Trophy Club Code of Ordinances, as further specified herein, meets its contractual obligations pursuant to the Contract and serves the best interests of the Town. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: SECTION 1. INCORPORATION OF PREMISES That the above and foregoing premises are true and correct and are incorporated herein and made a part hereof for all purposes. SECTION 2. AMENDMENTS 2.01 Subsection (d) of Section A1.014, Water and Wastewater Fees for PID No. 1, of Article A1.000, General Provisions, of Appendix A, Fee Schedule, of the Town of Trophy Club Code of Ordinances are hereby amended as follows and all other subsections not expressly mentioned hereafter shall remain the same: "APPENDIX A FEE SCHEDULE ARTICLE A1.000 GENERAL PROVISIONS DESCRIPTION The changes in the proposed Rate Order are shown below. 33 Section 1.09 Water Meter Fees. Fees charged are the actual cost of water meters. METER SIZE WATER METER FEE UPDATED METER FEE 5/8"$318 No Change 1"$381 No Change 1-1/2"$780 No Change Section 2.01 Water Service Rates. Base Rates: METER SIZE MONTHLY BASE RATE Current Effective Oct. 1 5/8" & 3/4"$18.54 $20.26 1"$34.84 $38.08 1.5"$61.79 $67.54 2"$98.87 $108.06 3"$187.37 $204.80 4"$308.95 $337.68 6"$617.91 $675.38 Volumetric Rates: Gallons Used Rate per 1000 gallons Current Oct.1 0 to 6,000 $4.09 $4.60 6,001 to 17,000 $4.76 $5.35 17,001 to 25,000 $5.51 $6.19 25,001 to 50,000 $6.40 $7.19 50,001+$7.44 $8.36 Meter fees for meter sizes less than or greater than 1" shall be based upon the fee charged by the Trophy Club Municipal Utility District No. 1 ("MUD1") in accordance with its duly adopted rate order. SECTION 3. SAVINGS AND REPEALER That this Ordinance shall be cumulative of all other Ordinances of the Town affecting fees and shall not repeal any of the provisions of such Ordinances except in those instances where provisions of those Ordinances are in direct conflict with the provisions of this Ordinance; whether such Ordinances are codified or uncodified, and all other provisions of the Ordinances of the Town of Trophy Club, codified or uncodified, not in conflict with the provisions of this Ordinance, shall remain in full force and effect. Notwithstanding the foregoing, any complaint, action, cause of action or claim which prior to34 the effective date of this Ordinance has been initiated or has arisen under or pursuant to such repealed Ordinance(s) shall continue to be governed by the provisions of that Ordinance and for that purpose the Ordinance shall be deemed to remain and continue in full force and effect. SECTION 4. SEVERABILITY If any section, article, paragraph, sentence, clause, phrase or word in this Ordinance, or application thereof to any person or circumstance, is held invalid or unconstitutional by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of the Ordinance, and the Town Council hereby declares it would have passed such remaining portions of the Ordinance despite such invalidity, which remaining portions shall remain in full force and effect. SECTION 5. ENGROSSMENT AND ENROLLMENT The Town Secretary of the Town of Trophy Club is hereby directed to engross and enroll this Ordinance in accordance with the Town Charter. SECTION 6. PENALTY It shall be unlawful for any person to violate any provision of this Ordinance, and any person violating or failing to comply with any provision of this Ordinance shall be fined, upon conviction, not less than One Dollar ($1.00) nor more than Five Hundred Dollars ($500.00), and a separate offense shall be deemed committed upon each day during or on which a violation occurs or continues. SECTION 7. PUBLICATION The Town Secretary of the Town of Trophy Club is hereby directed to publish the Caption, Penalty and Effective Date of this Ordinance as required by Section 52.011 of the Texas Local Government Code. 35 SECTION 8. EFFECTIVE DATE This Ordinance shall take effect on September 27, 2022 in accordance with law, and it is so ordained. PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas, this 27th day of September 2022. Alicia L. Fleury, Mayor Town of Trophy Club, Texas [SEAL] ATTEST: Anita Otterson, Town Secretary Town of Trophy Club, Texas APPROVED TO AS FORM: J. David Dodd III, Town Attorney Town of Trophy Club, Texas 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 1 Town of Trophy Club Town Council Regular Session Minutes Tuesday, September 13, 2022; 7PM The Trophy Club Town Council met in a Regular Meeting on Tuesday, September 13, 2022. The meeting was held at Town Hall, 1 Trophy Wood Drive in the Council Chambers. TOWN COUNCIL MEMBERS PRESENT: Alicia L. Fleury Mayor Greg Lamont Mayor Pro Tem, Place 1 Jeff Beach Council Member, Place 2 Karl Monger Council Member, Place 4 LuAnne Oldham Council Member, Place 5 Steve Flynn Council Member, Place 6 TOWN COUNCIL MEMBERS ABSENT: Dennis Sheridan Council Member, Place 3 STAFF PRESENT: Wade Carroll Town Manager David Dodd Town Attorney Jason Wise Fire Chief Patrick Arata Police Chief Tony Jaramillo Director of Parks and Recreation Jill Lind Marketing and Communications Director Anita Otterson Acting Town Secretary Matt Cox Community Development Director CALL TO ORDER AND ANNOUNCE A QUORUM Mayor Fleury called the meeting to order at 7:01 PM and noted a quorum with all Council Members present except for Council Member Sheridan who couldn’t participate due to technical problems within Council Chambers. INVOCATION led by Pastor Jeff Brooks, Lake Cities Church of Christ PLEDGES led by Council Member Monger Pledge of Allegiance to the American Flag. Pledge of Allegiance to the Texas Flag. PUBLIC COMMENTS There were no speakers. ANNOUNCEMENTS AND REPORTS 1. Business Spotlight – Komrai Thai, Maya Jones (Mayor Fleury). PROCLAMATIONS 2. Issuance of Proclamation 2022-13 proclaiming September 17 through September 23, 2022, as Constitution Week in Trophy Club. (Mayor Fleury). 56 2 Mayor Fleury motioned to approve the proclamation as read. The motion was seconded by Council member Monger. The motion passed unanimously 6-0. 3. Issuance of Proclamation 2022-14 proclaiming September as Live United month in Trophy Club (Mayor Fleury). Mayor Fleury motioned to approve the proclamation as read. The motion was seconded by Council Member Monger. The motion passed unanimously 6-0. 4. Issuance of Proclamation 2022-15 proclaiming September as Suicide Prevention Month (Mayor Fleury). Mayor Fleury motioned to approve the proclamation as read. The motion was seconded by Council Member Monger. The motion passed unanimously 6-0. CONSENT AGENDA 5. Take appropriate action regarding an Agreement for Professional Services between the Town and Bureau Veritas (M. Cox). 6. Consider and take appropriate action regarding the Town Council Meeting Minutes dated August 9, 2022 (A. Otterson). 7. Consider and take appropriate action regarding the Town Council Meeting Minutes dated August 23, 2022 (A. Otterson). 8. Consider and take appropriate action regarding a Requisition Request for procurement of services from Yellowstone Landscaping and Lawns of Dallas for mowing services (T. Jaramillo). 9. Take appropriate action regarding Resolution 2022-14 approving the grant application for the School Resource Officers Bullet Resistant Shield Program to the Office of the Governor (P. Arata). Mayor Pro Tem Lamont made a motion to approve Consent Agenda Items 5 through 9. The motion was seconded by Council Member Beach. The motion passed unanimously 6-0. PUBLIC HEARING(S) 10. Conduct a Public Hearing regarding the proposed Tax Rate for Fiscal Year October 1, 2022 to September 30, 2023 (W. Carroll). Mayor Fleury opened the Public Hearing at 7:38 pm. There were no speakers. The Mayor closed the Public hearing at 7:38:30 pm. INDIVIDUAL ITEMS 11. Take appropriate action on Resolution 2022-11 approving the Tax Roll of the Denton Central Appraisal District and Tarrant County Appraisal District for 2023 (W. Carroll). Mayor Pro Tem Lamont moved to approve Resolution 2022-11 approving the tax roll of the Denton Central Appraisal District and Tarrant County Appraisal District for 2023. The motion was seconded by Council Member Flynn. The motion passed unanimously 6-0. 57 3 12. Take appropriate action approving Ordinance 2022-28 fixing and levying Municipal Ad Valorem Taxes for the Town of Trophy Club’s fiscal year beginning October 1, 2022 and ending September 30, 2023; directing the assessment thereof; and providing an effective date (W. Carroll). Mayor Pro Tem Lamont made a motion to approve Ordinance 2022-28 fixing and levying Municipal Ad Valorem Taxes for the Town of Trophy Club’s fiscal year beginning October 1, 2022, and ending September 30, 2023, effective October 1, 2022. The motion was seconded by Council Member Monger. A roll call vote was taken: Council Member Flynn Yes Council Member Oldham Yes Council Member Monger Yes Mayor Fleury Yes Mayor Pro Tem Lamont Yes Council Member Beach Yes The motion passed unanimously 6-0. 13. Take appropriate action approving Resolution 2022-12 authorizing the Annual Service and Assessment Plan for the Emergency Services District for the Town of Trophy Club Public Improvement District No. 1 and the proposed Assessment Roll; setting a Public Hearing Date for September 27, 2022 and authorizing the publication of notice (W. Carroll). Mayor Pro Tem Lamont moved to approve Resolution 2022-12 authorizing the Annual Service and Assessment Plan for the Emergency Services District for the Town of Trophy Club Public Improvement District No. 1 and the proposed Assessment Roll; setting a Public Hearing Date for September 27, 2022 and authorizing the publication of notice. Council Member Oldham seconded the motion. The motion passed unanimously 6-0. EXECUTIVE SESSION 14. Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551 (Texas Open Meetings Act), the Town Council will recess into executive session to discuss the following: a. Section 551.087 Economic Development 1. Deliberate Economic Development Negotiations regarding prospective commercial projects within the Town of Trophy Club. b. Section 551.071 Attorney-Client Privilege 1. Norwood vs. Trophy Club c. Section 551.074 Personnel Matters under Subsection (1) to discuss or deliberate the appointment, evaluation, and duties of a public officer or employee: 1. Boards and Commissions 2. Texas Municipal League Risk Pool Board of Trustees Mayor Fleury announced that Council was going into executive session at 7:58 PM. RECONVENE INTO REGULAR SESSION Mayor Fleury announced Council was reconvening into Regular Session at 8:38 PM 15.Consider and take appropriate action regarding Executive Session items (Mayor Fleury). 58 4 Mayor Pro Tem Lamont made a motion to vote for the following candidates for the Texas Municipal League Intergovernmental Risk Pool Board of Trustees: Place 7 James Hotopp Place 8 Mike Land Place 9 Opal Mauldin-Jones The motion was seconded by Council Member Flynn. The motion passed unanimously 6-0. ADJOURN Mayor Fleury adjourned the meeting at 8:39 pm. Attest: __________________________ __________________________ Anita Otterson, Town Secretary Alicia L. Fleury, Mayor 59 Page 1 of 1 To: Mayor and Town Council From: Matt Cox, Director of Community Development CC: Wade Carroll, Town Manager Anita Otterson, Town Secretary Re: Purchase Order Date: Town Council Meeting, September 27, 2022 Agenda Item: Take appropriate action to approve an increase of Purchase Order 22-00125 from $25,000 to $30,000 with HE Planning+Design LLC for on-call planning services for the Town. (M.Cox) Background and Explanation: In December, Town Council approved a Professional Services Agreement with HE Planning+Design for on-call planning services, not to exceed $25,000. Staff is requesting for an additional $5,000 due to an unforeseen increase of planning and zoning applications and cases for 2022. Financial Considerations: Staff is recommending increasing the current PO from $25,000 to $30,000 for HE Planning+Design to provide for professional planning services on an as-needed basis. Funding will come from closing the Teague Nall & Perkins services PO for $45,000 which has a remaining balance of $15,738.40 for FY2022. This will leave an unencumbered balance of $10,738.40. Legal Review: This contract and PO have been reviewed by the Town Manager and Town Attorney. Attachments: •Professional Services Agreement •HE Requisition Form •Current PO 22-00125 60 HE Planning+Design, LLC 8458 HOWELL DRIVE  FRISCO, TEXAS 75034 PHONE: (469)360-6618  heleneve@HEPlanningDesign.com December 6, 2021 Mr. Matthew Cox Director of Community Development Town of Trophy Club 1 Trophy Wood Drive Trophy Club, Texas 76262 RE: Professional Services Agreement for Planning Services for the Town of Trophy Club, Denton and Tarrant County, Texas. Dear Matthew: Thank you for considering HE Planning+Design, LLC (HE P+D) for professional on-call planning services for the Town of Trophy Club. I have outlined the services I propose to complete below. SCOPE OF SERVICES Planning Tasks HE P+D will provide technical review of the following applications: 1. Zoning Applications, including Straight Zoning, Specific Use Permits, Conditional Use Permits, and Planned Development Districts; 2. Board of Adjustment Applications; 3. Site Plan Applications; 4. Plat Applications; 5. Landscape and Screening Applications; 6. Sign Applications; 7. Variance and Waiver Applications; 8. Draft Agendas and Case Reports for posting; 9. Drafting PD, SUP, and CUP ordinances for city attorney review; 10. Minor ordinance and Comprehensive Plan amendments necessary to process a zoning application; and 11. Respond to zoning and development inquiries from city staff and others (as authorized by staff) and provide direction based on ordinance regulations in effect at the time of the inquiry. Method HE P+D will: 1. Review the applications and identify compliance with the adopted zoning ordinance, subdivision regulations, comprehensive plan, and other adopted plans; 2. Provide the reviews in written and graphic format (PDF review) for clear understanding of the comments; 61 HE Planning+Design, LLC 8458 HOWELL DRIVE  FRISCO, TEXAS 75034 PHONE: (469)360-6618  heleneve@HEPlanningDesign.com 3. Coordinate review comments for consensus with staff, city engineer, city attorney, Trophy Club Municipal Utility District, TXDOT, and other required entities as authorized by you; 4. Will prepare the yearly submission application calendar and provide updates as indicated and directed by you and the Town Secretary throughout the year; and 5. Will update application forms as requested/needed. Review Turnaround HE P+D will provide the review comments within seven (7) business days of receipt of the application. Agendas, publications in the official newspaper, and public hearing notices will be sent to you and the Town Secretary for posting in the Town’s official agenda location and on the Town of Trophy Club website. Notifications that are required to be mailed will be provided to you and the Town Secretary for mailing from the Town. HE P+D will provide the ownership database for mailing label production. Agendas will be sent no later than 96 hours prior to a posting deadline. Publications required to appear in Trophy Club’s official newspaper will be sent via email to the publication office 24 hours prior to the publication’s deadlines unless directed to submit notifications to the Town Secretary for submission. Please note, applicants that do not resubmit according to the deadline date on the adopted development calendar will be processed on an amended schedule and will not be placed on the originally anticipated agenda date for consideration. Meetings HE P+D, Helen-Eve L. Beadle, AICP will attend meetings with applicants, consultants, and town staff in person or via internet session, as directed by you. FEE AND BILLING HE P+D will accomplish the services described above based on an hourly rate of $150.00, in effect at the time the services are provided. Direct expenses such as blueprinting, copying (full size and reductions included), scanning, color copies, mileage, deliveries, will be invoiced at 1.15 times cost. On-call Planning Services Hourly, not to exceed $25,000.00* *The fee quoted above is based on review of past agendas available and general understanding of the number of cases per year. Should the scope of services change from the contents in this agreement, I will notify you of the need to reconsider the scope. Invoices will be submitted monthly based on services performed. Billing will be due and payable to HE Planning+Design, LLC, 8458 Howell Drive, Frisco, Texas 75034 within 25 days of receipt. 62 HE Planning+Design, LLC 8458 HOWELL DRIVE  FRISCO, TEXAS 75034 PHONE: (469)360-6618  heleneve@HEPlanningDesign.com ADDITIONAL SERVICES Any items requested by you that are not outlined in the above scope would be considered additional services and would be provided as requested and authorized by you. In the event you need these services for such items I can provide you with a letter agreement for them. This scope does not include: 1. Preconstruction meeting attendance, Public Improvement Developer’s Agreements, Financial Assurance, Bonds, Construction Contracts, Inspections, Impact Fee updates, and Right-of-Way Permits as those tasks are under the responsibility of an engineer. 2. Comprehensive Plan updates, zoning ordinance, subdivision ordinance, and ordinance rewrites/updates. 3. GIS Geographic Information System services including mapping updates. CLOSURE Your signature and return of one copy of this professional services agreement shall serve as direction to proceed. I appreciate the opportunity to submit this agreement for on-call professional planning services. Please contact me if you have any questions. I look forward to working with you and the Town of Trophy Club. Sincerely, Helen-Eve L. Beadle, AICP AGREED and accepted this _________ day of ___________________, 2021. ____________________________________________ Matthew Cox Director of Community Development Town of Trophy Club 63 64 PURCHASE REQUISITION FORM PO Number Date :9/15/2022 Department Comm. Deve Vendor (Name & Address)Delivery Address Project# HE Planning + Design 1 Trophy Wood Drive 8458 Howell Drive Trophy Club, TX 76262 Friso, TX 75034 Account Number Description Quantity Unit Amount Total Amount 01-522-60500 Professional Services - Town Planner 1 30,000.00 $30,000.00 $- $- $- $- $- $- $- $- Co-op info:$- Total $30,000.00 Vendor Packet Updated______________________________________________________________________________________________________ Professional Services - Town Planner Comments Requested by:Approved by: Finance Approved by: The Town of Trophy Club must have a completed Vendor Packet on file before a requisition can be accepted by the Finance Department. 65 Page 1 of 2 To: Mayor and Town Council From: Wade Carroll, Town Manager CC: Anita Otterson, Town Secretary Re: Public Hearing SAP (ESD) Town Council Meeting, September 27, 2022 Agenda Item: Town Council to conduct a Public Hearing relative to the Service and Assessment Plan for Authorized Services (Emergency Services) for the Trophy Club Public Improvement District No. 1 (The Highlands at Trophy Club), the proposed Assessment Roll, and the levy of Special Assessments against the property in PID No. 1 and matters contained in the proposed Ordinance (W. Carroll). Strategic Link: Administrative & Financial Services – Exercise fiscal discipline in all Town operations. Background and Explanation: Annually, the Town Council accepts the Service and Assessment Plan update for Authorized Services (Emergency Services) for the Town of Trophy Club Public Improvement District No. 1 (The Highlands at Trophy Club), sets the date for a Public Hearing and authorizes the publication of Notice, and directs the mailings of such Notices as required by law. This notice states the approximate Total Annual Cost of the Authorized Services, which is figured after receiving the Fire rate from Trophy Club Municipal Utility District (TCMUD) No. 1. Financial Considerations: The Emergency Services District (ESD) in the PID pays for $517,385 worth of fire expenditures with a rate of $0.05625 which is less than last year’s rate of $0.06412. This is the district’s portion of fire services; the remainder is paid through the MUD. If the ESD assessment was not in place the Town would be responsible for covering those expenditures. Legal Review: None applicable. 66 Page 2 of 2 Board/Commission/ or Committee Recommendation: None applicable. Staff Recommendation: None applicable. Attachments: •Annual Service Plan Update (2022) Town of Trophy Club PID No. 1 (ESD2) Town Council Approval: Alicia L Fleury or designee 67 TOWN OF TROPHY CLUB NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN THAT a public hearing will be conducted by the Town Council of the Town of Trophy Club, Texas on the 27th day of September, 2022 at 7:00 p.m. at the Municipal Building at 1 Trophy Wood Drive, Trophy Club, Texas 76262. The public hearing will be held to consider proposed assessments to be levied against the assessable property within THE TOWN OF TROPHY CLUB PUBLIC IMPROVEMENT DISTRICT NO. 1 (the “District”) pursuant to the provisions of Chapter 372 of the Texas Local Government Code, as amended. The general nature of the improvements are emergency services (the “Authorized Services”), including, without limitation, fire suppression and control, inspection services, arson investigations, hazardous material response, search and rescue, emergency recovery and extraction, pre-hospital medical stabilization or transportation of persons who are sick, injured, wounded, or otherwise incapacitated or helpless including basic life support ambulance services, advanced life support ambulance services, air ambulance services, and quick-response unit services provided by the Town. The Town has provided such services pursuant to an annual assessment within the District since 2007. The total annual cost of the Authorized Services for the Town’s Fiscal Year 2022- 2023 is approximately $517,385. The boundaries of the District are described as follows: The District includes approximately 609.683 acres located within the corporate limits of the Town of Trophy Club, Denton County, Texas. The District is generally located to the north of Oakmont Drive, Oak Hill Drive and the Quorum Condominiums, east of the Lakes Subdivision and Parkview Drive, south of the Corp of Engineers Property and west of the Town’s eastern town limits. The District is more particularly described by metes and bounds and such description is available for inspection at Town Hall, 1 Trophy Wood Drive, Trophy Club, Texas 76262. All written or oral objections will be considered at the public hearing. A copy of the Service and Assessment Plan for Authorized Services and proposed Assessment Roll, which includes the assessments to be levied against each parcel in the District, is available for public inspection at the office of the Town Secretary, Town of Trophy Club, at 1 Trophy Wood Drive, Trophy Club, Texas 76262. WITNESS MY HAND AND THE OFFICIAL SEAL OF THE TOWN, this 13th day of September, 2022. _________________________ Anita Otterson, Town Secretary Town of Trophy Club, Texas 68 FIXED ASSESSMENT: TAX RATE = $0.05625 TAX RATE = $0.06418 FY 23 $528,546 PARKS ROADS TRAILSLANDSCAPING AND IRRIGATION WATER DISTRIBUTION LINESDRAINAGE IMPROVEMENTS EMS SERVICES FIRE SUPPRESSION & CONTROL INSPECTION SERVICESARSON INVESTIGATIONS HAZARDOUS MATERIAL RESPONSE SEARCH AND RESCUE 0.88% TOTAL COST FOR FY 22 = EMERGENCY SERVICES ASSESSMENT: TOTAL COST FOR FY 23 =$517,385 This assessment pays for the proportionate share of Fire Services, just as residents outside of the PID pay their proportionate share through the MUD. FY 22 Property owners in the Public Improvement District also pay an assessment on public improvements constructed in the PID. In 2007, $27,500,000 in Series 2007 Bonds were issued for payment on thoroughfare improvements, water distribution systems, elevated water tanks, wastewater collection systems, trail systems, open spaces, and public parks within the boundaries of the PID. The annual assessment for FY23 is between $1,249.31 and $2,357.19 based on lot size and is programmed to increase by 1.5% each year. These payments are applicable until 2032. For information on individual payoff amounts, contact DTA at (949)955-1500. In 2007 the Town of Trophy Club created the first municipally bonded Public Improvement District (PID) in the State of Texas. The District was created principally to finance certain public improvement projects for the remaining portions of the residential component of the master planned development known as “The Highlands”. A Service and Assessment Plan was then established setting forth a plan to cover the costs for improvement projects and services which would be assessed against the properties within the District for payment of the special assessments. The PID District includes approximately 609 acres or 23% of the corporate limits located within the Town of Trophy Club. The District is generally located in the North and Northwest areas of Town. For a more precise location of the PID’s boundaries or to find out if your home is located in the PID, contact us at (682)237-2900. www.TROPHYCLUB.ORG/PID PUBLIC IMPROVEMENT DISTRICT ASSESSMENTS: PUBLIC IMPROVEMENT DISTRICT BOUNDARIES: home pays annually$320.49 which is approx. LESS$0.11 than last year, in FY 22. , Trophy Club $554,000 The AVERAGE 69 Page 1 of 2 To: Mayor and Town Council From: Wade Carroll, Town Manager CC: Anita Otterson, Town Secretary Re: Ordinance for Updated Annual Service and Assessment Plan and Assessment Roll Town Council Meeting, September 27, 2022 Agenda Item: Consider and take appropriate action regarding an Ordinance of the Town of Trophy Club accepting and approving a Service and Assessment Plan for Authorized Services for the Town of Trophy Club Public Improvement District No. 1 (Emergency Services) and an Assessment Roll for the Town of Trophy Club Public Improvement District No. 1 (The Highlands at Trophy Club); making a finding of special benefit to the Property in the District; levying special assessments against Property within the District; providing for payment of the assessments in accordance with law; and providing an effective date (W. Carroll). Strategic Link: Administrative & Financial Services – Exercise fiscal discipline in all Town operations. Background and Explanation: In 2007, a resolution was passed authorizing the creation of Trophy Club Public Improvement District No. 1 (PID) (the Highlands at Trophy Club) to finance certain public services (Authorized Services) for the benefit of certain property in the PID, which were determined to be in the scope of emergency services to include, but not limited to, fire, inspection, investigations, search and rescue, and pre-hospitalization medical stabilization and transportation. Financial Considerations: The PID requires the service plan to be reviewed and updated annually. The apportionment of the costs for Authorized Services is based on all real property from the certified tax roll. The assessment rate for fiscal year 2022-2023 is $0.05625 per $100 of taxable value, which is down $0.00793 from the previous year’s rate of $0.06418. Annually, Town Council approves the update of the Service and Assessment Plan which includes the assessment roll. 70 Page 2 of 2 Legal Review: None applicable. Board/Commission/ or Committee Recommendation: None applicable. Staff Recommendation: Staff recommends approval of the Ordinance No. 2022-29 Attachments: •Ordinance No. 2022-29 •Annual Service Plan Update (2022) Trophy Club PID No. 1 Town Council Approval: Mayor Alicia L. Fleury or designee 71 TOWN OF TROPHY CLUB, TEXAS ORDINANCE NO. 2022-29 AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB ACCEPTING AND APPROVING A SERVICE AND ASSESSMENT PLAN FOR AUTHORIZED SERVICES (EMERGENCY SERVICES) AND AN ASSESSMENT ROLL FOR THE TOWN OF TROPHY CLUB PUBLIC IMPROVEMENT DISTRICT NO. 1 (THE HIGHLANDS AT TROPHY CLUB); MAKING A FINDING OF SPECIAL BENEFIT TO THE PROPERTY IN THE DISTRICT; LEVYING SPECIAL ASSESSMENTS AGAINST PROPERTY WITHIN THE DISTRICT; PROVIDING FOR PAYMENT OF THE ASSESSMENTS IN ACCORDANCE WITH CHAPTER 372, TEXAS LOCAL GOVERNMENT CODE, AS AMENDED; PROVIDING FOR THE METHOD OF ASSESSMENT AND THE PAYMENT OF THE ASSESSMENT; PROVIDING PENALTIES AND INTEREST ON DELINQUENT ASSESSMENTS, PROVIDING FOR SEVERABILITY; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on March 16, 2007, a petition was submitted and filed with the Town Secretary of the Town (the “Town Secretary”) pursuant to the Public Improvement District Assessment Act, Chapter 372, Texas Local Government Code (the “PID Act”), requesting the creation of a public improvement district over a portion of the area of the Town to be known as The Town of Trophy Club Public Improvement District No. 1 (the “District”); and WHEREAS, the petition contained the signatures of the owners of taxable property representing more than fifty percent of the appraised value of taxable real property liable for assessment within the District, as determined by the then current ad valorem tax rolls of the Denton Central Appraisal District and the signatures of property owners who own taxable real property that constitutes more than fifty percent of the area of all taxable property that is liable for assessment by the District; and WHEREAS, on May 7, 2007, after due notice, the Town Council of the Town (the “Town Council”) held the public hearing in the manner required by law on the advisability of the public improvements and services described in the petition as required by Sec. 372.009 of the PID Act and made the findings required by Sec. 372.009(b) of the PID Act and, by Resolution No. 2007-08 adopted by a majority of the members of the Town Council, authorized the District in accordance with its finding as to the advisability of the public improvements and services; and WHEREAS, on May 18, 2007, the Town published notice of its authorization of the District in the Trophy Club Times, a newspaper of general circulation in the Town; and 72 ORD 2022-29 Page 2 of 8 WHEREAS, no written protests of the District from any owners of record of property within the District were filed with the Town Secretary within 20 days after May 18, 2007; and WHEREAS, on May 21, 2007, the Council adopted a resolution directing the filing of a proposed assessment roll, and directing related action; and WHEREAS, the Town has conducted annual reviews from 2008 through 2022 as provided in the PID Act and has annually adopted ordinances approving a Service and Assessment Plan for Authorized Services and an Assessment Roll for The Town of Trophy Club Public Improvement District No. 1; and WHEREAS, on September 13, 2022 through the adoption of Resolution No. 2022- 12 and as part of its 2022-2023 annual review of the special assessments for emergency services, the Town Council, pursuant to Section 372.016(b) of the PID Act, caused the publication on September 14, 2022 of notice of a public hearing in a newspaper of general circulation in the Town to consider the proposed “Assessment Roll” and the “Service and Assessment Plan for Authorized Services” (the “Plan”) and the levy of the “Assessments” on property in the District; and WHEREAS, the Town Council, pursuant to Section 372.016(c) of the PID Act, directed the mailing of notice of the public hearing to consider the proposed Assessment Roll and the Plan and the levy of Assessments on property in the District to the last known address of the owners of the property liable for the Assessments; and WHEREAS, the Town Council convened the hearing at 7:00 p.m. on the 27th day of September, 2022, at which all persons who appeared, or requested to appear, in person or by their attorney, were given the opportunity to contend for or contest the Plan, the Assessment Roll, and each proposed assessment, and to offer testimony pertinent to any issue presented on the amount of the assessment, the allocation of costs of the Authorized Services, the purposes of the assessment, the special benefits of the assessment, and the penalties and interest on delinquent Assessments; and WHEREAS, pursuant to Sections 372.013 and 372.014 of the PID Act, the Town Council has directed the preparation of a Service and Assessment Plan for Authorized Services for the District (the “Plan”), such Plan is attached hereto as Exhibit “A,” covers a period of at least five years, and defines the annual indebtedness and the projected costs of the Authorized Services, as identified and defined in the Plan; and WHEREAS, the Plan includes an assessment plan that apportions the cost of the Authorized Services to be assessed against property in the District and such apportionment is made on the basis of special benefits accruing to the property because of the Authorized Services; and 73 ORD 2022-29 Page 3 of 8 WHEREAS, the Town Council finds and determines that the Assessment Roll and the Plan should be approved and that the assessments should be levied as provided in the Plan and Assessment Roll; and WHEREAS, the Town Council further finds that there were no written objections or evidence submitted to the Town Secretary in opposition to the Plan, the allocation of Costs, the Assessment Roll, and the levy of assessments; and WHEREAS, the Town Council closed the hearing, and, after considering all written and documentary evidence presented at the hearing, including all written comments and statements filed with the Town, determined to proceed with the adoption of this Ordinance in conformity with the requirements of the PID Act. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: SECTION 1. TERMS Terms not otherwise defined herein are defined in the Service and Assessment Plan for Authorized Services (the “Plan”) attached hereto and incorporated herein as Exhibit “A.” SECTION 2. FINDINGS The findings and determinations set forth in the preambles are hereby incorporated by reference for all purposes. The Town Council hereby finds, determines, and ordains, as follows: (a)The apportionment of the costs of the Authorized Services pursuant to the Plan is fair and reasonable, reflects an accurate presentation of the special benefit each property will receive from the public improvements identified in the Plan, and is hereby approved; (b)The Plan covers a period of at least five years and defines projected costs for the Authorized Services; (c)The Plan apportions the cost of the Authorized Services to be assessed against property in the District and such apportionment is made on the basis of special benefits accruing to the property because of the Authorized Services. (d)All of the real property in the District which is being assessed in the amounts shown in the Assessment Roll will be benefited by the Authorized Services proposed to be provided through the District in the Plan, and each parcel of real property will receive special benefits in each year equal to or greater than each annual Assessment and 74 ORD 2022-29 Page 4 of 8 will receive special benefits during the term of the Assessments equal to or greater than the total amount assessed; (e)The method of apportionment of the costs of the Authorized Services set forth in the Plan results in imposing equal shares of the Costs on property similarly benefited, and results in a reasonable classification and formula for the apportionment of the costs of the Authorized Services; (f)The Plan should be approved as the service plan and assessment plan for the District as described in Sections 372.013 and 372.014 of the PID Act; (g)The 2022 Assessment Roll in the form attached as Exhibit “B” to the Plan (the “Assessment Roll”) should be approved as the 2022 Assessment Roll for the District; (h)The provisions of the Plan relating to due and delinquency dates for the Assessments, interest and penalties on delinquent Assessments and procedures in connection with the imposition and collection of Assessments should be approved and will expedite collection of the Assessments in a timely manner in order to provide the services needed and required for the area within the District; and (i)A written notice of the date, hour, place and subject to this meeting of the Town Council was posted at a place convenient to the public for the time required by law preceding this meeting, as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and that this meeting has been open to the public as required by law at all times during which this Ordinance and the subject matter hereof has been discussed, considered, and formally acted upon. SECTION 3. ASSESSMENT PLAN The Plan is hereby accepted and approved pursuant to the PID Act Sections 372.13 and 372.014 as the Service and Assessment Plan for the District. SECTION 4. ASSESSMENT ROLL The Assessment Roll is hereby accepted and approved pursuant to the PID Act Section 372.016 Assessment Roll of the District. SECTION 5. LEVY AND PAYMENT OF SPECIAL ASSESSMENTS FOR COSTS OF IMPROVEMENT PROJECT (a)The Town Council hereby levies an assessment on each tract of property located within the District, as shown and described in the Plan and the Assessment Roll, in 75 ORD 2022-29 Page 5 of 8 the respective amounts shown on the Assessment Roll as a special assessment on the properties set forth in the Assessment Roll. (b)The levy of the Assessments shall be effective on the date of execution of this Ordinance levying assessments and strictly in accordance with the terms of the Plan. (c)Each Assessment shall be paid annually pursuant to the terms of the Plan. (d)Each Assessment shall be collected each year in the manner set forth in the Plan by the Denton County Tax Assessor Collector or other qualified collection agent, duly authorized by the Town Council. SECTION 6. METHOD OF ASSESSMENT The method of apportioning the costs of the Authorized Services is as set forth in the Plan. SECTION 7. APPOINTMENT OF ADMINISTRATOR DTA (www.FinanceDTA.com) is hereby appointed and designated as the Administrator of the Service and Assessment Plan for Authorized Services and of the Assessments levied by this Ordinance. The Administrator shall perform the duties of the Administrator described in the Plan and in this Ordinance. In addition to other applicable costs of collection, whether legally authorized by contract or other District document, the Administrator’s fees, charges, and expenses for providing such service shall constitute Collection Costs. SECTION 8. PENALTIES AND INTEREST ON DELINQUENT ASSESSMENTS Delinquent assessments shall be subject to the penalties, interest, procedures, and foreclosure sales set forth in the Plan. The Assessments shall have lien priority as specified in the PID Act and the Plan. SECTION 9. APPLICABILITY OF TAX CODE To the extent not inconsistent with this Ordinance, and not inconsistent with the PID Act or the other laws governing public improvement districts, the provisions of the Texas Tax Code shall be applicable to the imposition and collection of Assessments by the Town. 76 ORD 2022-29 Page 6 of 8 SECTION 10. SEVERABILITY If any provision, section, subsection, sentence, clause, or phrase of this Ordinance, or the application of same to any person or set of circumstances is for any reason held to be unconstitutional, void, or invalid, the validity of the remaining portions of this Ordinance or the application to other persons or sets of circumstances shall not be affected thereby, it being the intent of the Town Council that no portion hereof, or provision or regulation contained herein shall become inoperative or fail by reason of any unconstitutionality, voidness, or invalidity of any other portion hereof, and all provisions of this Ordinance are declared to be severable for that purpose. SECTION 11. ENGROSSMENT AND ENROLLMENT The Town Secretary of the Town of Trophy Club is hereby directed to engross and enroll this Ordinance by filing this Ordinance in the ordinance records of the Town as required in the Town Charter. SECTION 12. EFFECTIVE DATE This Ordinance shall take effect, and the levy of the Assessments, and the provisions and terms of the Plan shall be and become effective on upon passage and execution hereof. ADOPTED, PASSED, and APPROVED by the Town Council, by a vote of _______members voting “for” and members voting “against” and with absentee, on this 27th day of September 2022. Alicia L. Fleury, Mayor Town of Trophy Club, Texas ATTEST:[SEAL] Anita Otterson, Town Secretary Town of Trophy Club, Texas APPROVED TO AS FORM: J. David Dodd III, Town Attorney Town of Trophy Club, Texas 77 EXHIBIT A SERVICE AND ASSESSMENT PLAN FOR AUTHORIZED SERVICES FOR THE DISTRICT (THE “PLAN”) 78 79 80 81 82 83 84 85 86 87 88 89 90 PID Assessment Rate 0.05625 67687 465542 469280 73937 465543 469281 82144 465544 469282 83515 465545 469283 84263 465546 469284 98639 465547 469286 98641 465548 469287 126407 465549 469288 171483 465550 469289 305643 465551 469290 314736 465552 469291 315393 465553 469292 329833 465554 469293 329944 465555 469294 330332 465556 469295 336888 465557 469296 338637 465558 469297 465509 465559 469298 465510 465560 469299 465511 465561 469300 465512 465562 469301 465513 465563 469302 465514 465564 469303 465515 465565 469304 465516 465566 469305 465517 465567 469306 465518 465568 469307 465519 465569 469308 465520 465570 469309 465521 465571 469310 465522 465572 469311 465523 465573 469312 465524 465574 469313 465525 465575 469314 465526 465576 469315 465527 465577 469316 465528 465578 469317 465529 465579 469318 465530 465580 469319 465531 465581 469320 465532 465582 469321 465533 465583 469322 465534 466259 469323 465535 466260 469324 465536 466261 469325 465537 469275 469326 465538 469276 469327 465539 469277 469328 465540 469278 469329 465541 469279 469330 Town of Trophy Club Public Improvement District No. 1 Emergency Services District 2022 Assessment Roll 91 PID Assessment Rate 0.05625 Town of Trophy Club Public Improvement District No. 1 Emergency Services District 2022 Assessment Roll 469331 470088 470179 469332 470089 470180 469333 470090 470181 469334 470091 470182 469335 470092 470183 469336 470093 470184 469337 470094 470185 469338 470095 470186 469343 470096 470187 469372 470097 470188 470048 470098 470189 470049 470099 470190 470050 470100 470191 470051 470101 470192 470052 470102 470193 470053 470103 470194 470054 470104 470195 470055 470105 470196 470056 470106 470197 470057 470107 470198 470058 470108 470199 470059 470109 470200 470060 470110 470201 470061 470111 470202 470062 470153 470203 470063 470154 470204 470064 470155 470205 470065 470156 470249 470066 470157 470250 470067 470158 470251 470068 470159 470252 470069 470160 470253 470070 470161 470254 470071 470162 470255 470072 470163 470256 470073 470164 470257 470074 470165 470258 470075 470166 470259 470076 470167 470260 470077 470168 470261 470078 470169 470262 470079 470170 470263 470080 470171 470264 470081 470172 470265 470082 470173 470266 470083 470174 470267 470084 470175 470268 470085 470176 470269 470086 470177 470270 470087 470178 47027192 PID Assessment Rate 0.05625 Town of Trophy Club Public Improvement District No. 1 Emergency Services District 2022 Assessment Roll 470272 498915 533292 470273 498916 533293 470274 498917 533294 470275 498918 533295 470276 498919 533296 470277 498920 533297 470278 498922 533298 470279 498923 533307 470280 498924 533309 470281 498925 533310 470282 498926 533311 470283 498927 533312 470284 498928 533313 470285 498929 533314 470286 498930 533315 470287 498931 533316 470288 498932 533317 470289 498933 533318 470290 498934 533319 470291 498935 533320 470292 498936 533321 470293 498937 533322 470294 498938 533323 470295 498939 533324 470296 498940 533325 470297 498945 533326 470298 498946 533327 470299 498947 533328 470300 498948 533329 470397 498949 533330 471214 498950 533331 471291 498951 533332 494650 498952 533333 498867 498953 533334 498868 498954 533335 498869 498955 533336 498870 498956 533337 498871 523472 533338 498873 525439 533339 498874 533255 533340 498875 533256 533341 498876 533257 533342 498877 533258 533343 498878 533259 533344 498879 533262 533345 498880 533264 533346 498911 533287 533347 498912 533289 533348 498913 533290 533349 498914 533291 53335093 PID Assessment Rate 0.05625 Town of Trophy Club Public Improvement District No. 1 Emergency Services District 2022 Assessment Roll 533351 533401 534866 533352 533402 534867 533353 533403 534868 533354 533404 534869 533355 533405 534870 533356 533406 534871 533357 533407 534872 533358 533408 534873 533359 533409 534874 533360 533410 534875 533361 533411 534876 533362 533412 534877 533363 533413 534878 533364 533414 534879 533365 533415 534880 533366 533416 534881 533367 533417 534882 533368 533418 534883 533369 533419 534884 533370 533420 534885 533371 533421 534886 533372 533422 534887 533373 533425 534888 533374 533428 534889 533375 533429 534890 533376 533430 534891 533377 533431 534892 533378 533432 534893 533379 533433 534894 533380 533434 534895 533381 533464 534896 533382 533480 534897 533383 533490 534898 533384 533498 536563 533385 533500 536564 533386 533501 536565 533387 534852 536566 533388 534853 536567 533389 534854 536568 533390 534855 536569 533391 534856 536570 533392 534857 536571 533393 534858 536572 533394 534859 536573 533395 534860 536574 533396 534861 536575 533397 534862 536576 533398 534863 536577 533399 534864 536578 533400 534865 53657994 PID Assessment Rate 0.05625 Town of Trophy Club Public Improvement District No. 1 Emergency Services District 2022 Assessment Roll 536580 557680 558374 536581 557681 558375 536582 557682 558376 536583 557683 558377 536584 557684 558378 536585 557685 558379 536586 557686 558380 536587 557687 558381 536588 558332 558382 536868 558333 558383 537217 558334 558384 537349 558335 558385 557641 558336 558386 557642 558337 558387 557643 558338 558388 557644 558339 558389 557645 558340 558390 557646 558341 558391 557647 558342 558392 557648 558343 558393 557649 558344 558394 557650 558345 558395 557651 558346 558396 557652 558347 558397 557653 558348 558398 557654 558349 558399 557655 558350 558400 557656 558351 558401 557657 558352 558402 557658 558353 558403 557659 558354 558404 557660 558355 558405 557661 558356 558406 557662 558357 558407 557663 558358 558408 557665 558359 558409 557666 558360 558410 557667 558361 558411 557668 558362 558412 557669 558363 558413 557670 558364 558414 557671 558365 558415 557672 558366 558416 557673 558367 558417 557674 558368 558418 557675 558369 558419 557676 558370 558420 557677 558371 558421 557678 558372 558422 557679 558373 55842395 PID Assessment Rate 0.05625 Town of Trophy Club Public Improvement District No. 1 Emergency Services District 2022 Assessment Roll 558424 558474 558524 558425 558475 558525 558426 558476 558526 558427 558477 558527 558428 558478 558528 558429 558479 558529 558430 558480 558530 558431 558481 558531 558432 558482 558532 558433 558483 558533 558434 558484 558534 558435 558485 558535 558436 558486 558536 558437 558487 558537 558438 558488 558538 558439 558489 558539 558440 558490 558540 558441 558491 558541 558442 558492 558542 558443 558493 558543 558444 558494 558544 558445 558495 558545 558446 558496 565346 558447 558497 565839 558448 558498 567352 558449 558499 567353 558450 558500 567354 558451 558501 567355 558452 558502 567356 558453 558503 567357 558454 558504 567358 558455 558505 567359 558456 558506 567360 558457 558507 567361 558458 558508 567362 558459 558509 567363 558460 558510 567364 558461 558511 567365 558462 558512 567366 558463 558513 567367 558464 558514 567368 558465 558515 567369 558466 558516 567370 558467 558517 567371 558468 558518 567372 558469 558519 567373 558470 558520 580345 558471 558521 580346 558472 558522 580347 558473 558523 58034896 PID Assessment Rate 0.05625 Town of Trophy Club Public Improvement District No. 1 Emergency Services District 2022 Assessment Roll 580349 580400 583249 580350 580401 583250 580351 580402 583251 580352 580403 583252 580353 580404 583253 580354 580405 583254 580355 580406 583255 580356 580407 583256 580357 580408 583257 580358 580409 583258 580359 580410 583259 580360 580411 583260 580361 580412 583261 580362 580413 583262 580363 580414 583263 580364 581612 583264 580365 583215 583265 580366 583216 583266 580367 583217 583267 580368 583218 583268 580369 583219 583269 580370 583220 583270 580371 583221 583271 580372 583222 583272 580373 583223 583273 580374 583224 583274 580375 583225 583275 580376 583226 583276 580377 583227 583277 580378 583228 583278 580379 583229 583279 580380 583230 583280 580381 583231 583281 580382 583232 583282 580383 583233 583283 580384 583234 583284 580385 583235 583285 580386 583236 583286 580387 583237 583287 580388 583238 583288 580389 583239 583289 580390 583240 583290 580392 583241 583291 580393 583242 583292 580394 583243 583293 580395 583244 583294 580396 583245 583295 580397 583246 583296 580398 583247 583297 580399 583248 58329897 PID Assessment Rate 0.05625 Town of Trophy Club Public Improvement District No. 1 Emergency Services District 2022 Assessment Roll 583299 583383 583473 583300 583384 583474 583301 583385 583475 583302 583386 583476 583303 583387 583477 583304 583388 583478 583305 583389 583479 583306 583390 583480 583307 583391 583481 583308 583392 583482 583309 583393 583483 583310 583394 583484 583311 583395 583485 583312 583396 583486 583313 583397 583487 583314 583398 583488 583315 583399 583489 583316 583400 583490 583317 583401 583491 583318 583402 583492 583319 583403 583493 583320 583404 583494 583321 583405 583495 583322 583406 583496 583323 583407 583497 583324 583408 583498 583325 583409 583499 583326 583410 583500 583327 583411 583501 583328 583412 583502 583329 583413 583503 583330 583414 583504 583331 583415 583505 583332 583416 583506 583333 583417 583507 583334 583418 583508 583335 583419 583509 583336 583420 583510 583337 583421 583511 583338 583422 583512 583339 583423 583513 583356 583424 583514 583375 583425 583519 583376 583426 583520 583377 583427 583521 583378 583428 583522 583379 583429 583523 583380 583470 583524 583381 583471 583525 583382 583472 58352698 PID Assessment Rate 0.05625 Town of Trophy Club Public Improvement District No. 1 Emergency Services District 2022 Assessment Roll 583527 583578 583630 583528 583579 583631 583529 583580 583632 583530 583581 583633 583531 583582 583634 583532 583583 583643 583533 583584 583644 583534 583585 583645 583535 583586 583646 583536 583587 583647 583537 583588 583648 583538 583589 583649 583539 583590 583650 583540 583591 583651 583541 583592 583652 583542 583593 583653 583543 583594 583654 583544 583595 583655 583545 583596 583656 583546 583597 583657 583547 583598 583658 583548 583599 583659 583549 583600 583660 583550 583601 583661 583551 583602 583662 583552 583603 583663 583553 583604 583664 583554 583605 583665 583555 583606 583666 583556 583607 583667 583557 583608 583668 583558 583609 583669 583559 583612 583670 583560 583613 583671 583561 583614 583672 583562 583615 583673 583563 583616 583674 583564 583617 583675 583565 583618 583676 583566 583619 583677 583567 583620 583678 583568 583621 583679 583569 583622 583680 583570 583623 583681 583571 583624 583682 583573 583625 583683 583574 583626 583684 583575 583627 583685 583576 583628 583686 583577 583629 58368799 PID Assessment Rate 0.05625 Town of Trophy Club Public Improvement District No. 1 Emergency Services District 2022 Assessment Roll 583688 635060 635110 583689 635061 635111 583690 635062 635112 583691 635063 635113 583692 635064 635114 583693 635065 635115 611444 635066 635116 620681 635067 635117 621956 635068 635118 622299 635069 635119 622300 635070 635120 622301 635071 635121 622302 635072 635122 622303 635073 635123 622304 635074 635124 622305 635075 635125 622306 635076 635126 622307 635077 635127 622308 635078 635128 622309 635079 635129 622310 635080 635130 622311 635081 635131 622312 635082 635132 622313 635083 635133 622314 635084 635134 622315 635085 635135 622316 635086 635136 622317 635087 635137 622318 635088 635138 622319 635089 635139 622320 635090 635140 622321 635091 635141 622322 635092 635142 622323 635093 635143 622324 635094 635144 622325 635095 635145 622326 635096 635146 622327 635097 635147 622328 635098 635148 622329 635099 635149 622330 635100 635150 631471 635101 635151 635052 635102 635152 635053 635103 635153 635054 635104 635154 635055 635105 635155 635056 635106 635156 635057 635107 635157 635058 635108 635158 635059 635109 635159100 PID Assessment Rate 0.05625 Town of Trophy Club Public Improvement District No. 1 Emergency Services District 2022 Assessment Roll 635160 667203 733756 635161 674251 744759 635162 681973 942882 650739 712035 20446646 657776 730909 20447888 667200 730930 101 102 Texas Property Code Section 5.014(A) Notice (Required Before Contract Execution) NOTICE OF OBLIGATIONS RELATED TO PUBLIC IMPROVEMENT DISTRICT A person who proposes to sell or otherwise convey real property that is located in a public improvement district established under Subchapter A, Chapter 372, Local Government Code (except for public improvement districts described under Section 372.005), or Chapter 382, Local Government Code, shall first give to the purchaser of the property this written notice, signed by the seller. For the purposes of this notice, a contract for the purchase and sale of real property having a performance period of less than six months is considered a sale requiring the notice set forth below. This Notice requirement does not apply to a transfer: 1) Under a court order or foreclosure; 2) By a trustee in bankruptcy; 3) To a mortgagee by a mortgagor or successor in interest or to a beneficiary of a deed of trust by a trustor or successor in interest; 4) By a mortgagee or a beneficiary under a deed of trust who has acquired the land at a sale conducted under a power of sale under a deed of trust or a sale under a court-ordered foreclosure or has acquired the land by a deed in lieu of foreclosure; 5) By a fiduciary in the course of the administration of a decedent’s estate, guardianship, conservatorship, or trust; 6) From one co-owner to another co-owner of an undivided interest in the real property; 7) To or from a government entity; or, 8) Of only a mineral interest, leasehold interest, or security interest. The following notice shall be given to the prospective purchaser before the execution of a binding contract of purchase and sale, either separately or as an addendum or paragraph of a purchase contract. In the event a contract of purchase and sale is entered into without the seller having provided the required notice, the purchases, subject to certain exception, is entitled to terminate the contract. A separate copy of this notice shall be executed by the seller and the purchase and must be filed in the real property records of the county in which the property is located at the closing of the purchase and sale of the property. 103 Texas Property Code Section 5.014(A) Notice (Required Before Contract Execution) NOTICE OF OBLIGATION TO PAY PUBLIC IMPROVEMENT DISTRICT ASSESSMENT TO TROPHY CLUB, TEXAS TROPHY CLUB PUBLIC IMPROVEMENT DISTRICT NO. 1 EMERGENCY SERVICES DISTRICT CONCERNING THE FOLLOWING PROPERTY ________________________________________________________________________ ________________________________________________________________________ As the purchaser of the real property described above, you are obligated to pay assessments to Trophy Club, Texas, for the costs of a portion of a public improvement or services project (the "Authorized Improvements") undertaken for the benefit of the property within Trophy Club Public Improvement District No. 1 Emergency Services District (the "District") created under Subchapter A, Chapter 372, Local Government Code. AN ASSESSMENT HAS BEEN LEVIED AGAINST YOUR PROPERTY FOR THE AUTHORIZED IMPROVEMENTS, WHICH MAY BE PAID IN FULL AT ANY TIME. IF THE ASSESSMENT IS NOT PAID IN FULL, IT WILL BE DUE AND PAYABLE IN ANNUAL INSTALLMENTS THAT WILL VARY FROM YEAR TO YEAR DEPENDING ON THE AMOUNT OF INTEREST PAID, COLLECTION COSTS, ADMINISTRATIVE COSTS, AND DELINQUENCY COSTS. The exact amount of the assessment may be obtained from Trophy Club. The exact amount of each annual installment will be approved each year by Trophy Club Town Council in the annual service plan update for the district. More information about the assessments, including the amounts and due dates, may be obtained from Trophy Club. Your failure to pay any assessment or any annual installment may result in penalties and interest being added to what you owe or in a lien on and the foreclosure of your property. 104 Texas Property Code Section 5.014(A) Notice (Required Before Contract Execution) The undersigned purchaser acknowledges receipt of this notice before the effective date of a binding contract for the purchase of the real property at the address described above. Buyer (Print Name) Signature Date Buyer (Print Name) Signature The undersigned seller acknowledges providing this notice to the potential purchaser before the effective date of a binding contract for the purchase of the real property at the address described above. Seller (Print Name) Signature Date Seller (Print Name) Signature Date 105 Texas Property Code Section 5.0143 Notice (Required At Closing And Must Be Recorded In Denton County Deed Of Records) AFTER RECORDING RETURN TO: ___________________ ___________________ ___________________ ___________________ NOTICE OF OBLIGATION TO PAY PUBLIC IMPROVEMENT DISTRICT ASSESSMENT TO TROPHY CLUB, TEXAS TROPHY CLUB PUBLIC IMPROVEMENT DISTRICT NO. 1 EMERGENCY SERVICES DISTRICT CONCERNING THE FOLLOWING PROPERTY ________________________________________________________________________ ________________________________________________________________________ As the purchaser of the real property described above, you are obligated to pay assessments to Trophy Club, Texas, for the costs of a portion of a public improvement or services project (the "Authorized Improvements") undertaken for the benefit of the property within Trophy Club Public Improvement District No. 1 Emergency Services District (the "District") created under Subchapter A, Chapter 372, Local Government Code. AN ASSESSMENT HAS BEEN LEVIED AGAINST YOUR PROPERTY FOR THE AUTHORIZED IMPROVEMENTS, WHICH MAY BE PAID IN FULL AT ANY TIME. IF THE ASSESSMENT IS NOT PAID IN FULL, IT WILL BE DUE AND PAYABLE IN ANNUAL INSTALLMENTS THAT WILL VARY FROM YEAR TO YEAR DEPENDING ON THE AMOUNT OF INTEREST PAID, COLLECTION COSTS, ADMINISTRATIVE COSTS, AND DELINQUENCY COSTS. The exact amount of the assessment may be obtained from Trophy Club. The exact amount of each annual installment will be approved each year by Trophy Club Town Council in the annual service plan update for the district. More information about the assessments, including the amounts and due dates, may be obtained from Trophy Club. Your failure to pay any assessment or any annual installment may result in penalties and interest being added to what you owe or in a lien on and the foreclosure of your property. 106 Texas Property Code Section 5.0143 Notice (Required At Closing And Must Be Recorded In Denton County Deed Of Records) The undersigned purchaser acknowledges receipt of this notice before the effective date of a binding contract for the purchase of the real property at the address described above. The undersigned purchaser acknowledged the receipt of this notice including the current information required by Section 5.0143, Texas Property Code, as amended. Buyer (Print Name) Signature Date Buyer (Print Name) Signature STATE OF TEXAS § § COUTNY OF ______________ § The foregoing instrument was acknowledged before me by ___________________ and __________________, known to me to be the person(s) whose name(s) is/are subscribed to the foregoing instrument and acknowledged to me that he or she executed the same for the purposes therein expressed. Given under my hand and seal of office on this ______________, 20___ Notary Public, State of Texas 107 Texas Property Code Section 5.0143 Notice (Required At Closing And Must Be Recorded In Denton County Deed Of Records) The undersigned seller acknowledges providing a separate copy of the notice required by Section 5.014 of the Texas Property Code including the current information required by Section 5.0143, Texas Property Code, as amended, at the closing of the purchase of the real property at the address above. Seller (Print Name) Signature Date Seller (Print Name) Signature STATE OF TEXAS § § COUTNY OF ______________ § The foregoing instrument was acknowledged before me by ___________________ and __________________, known to me to be the person(s) whose name(s) is/are subscribed to the foregoing instrument and acknowledged to me that he or she executed the same for the purposes therein expressed. Given under my hand and seal of office on this ______________, 20___ Notary Public, State of Texas 108 109 Page 1 of 2 To: Mayor and Town Council From: Wade Carroll, Town Manager CC: Anita Otterson, Town Secretary Re: Receive a report on a rate increase from Allied Waste Town Council Meeting, September 27th, 2022 Agenda Item: Receive a report on a rate increase from Allied Waste DBA Republic Services. Strategic Link: This item relates primarily to the following strategic priorities and goals of the Town’s strategy map. o Administrative & Financial Services: Deliver programs and services that increase citizen’s quality of life. o Administrative & Financial Services: Exercise fiscal discipline in all town operations. Background and Explanation: Staff received notice from Allied Waste DBA Republic Services of a rate increase beginning October 1, 2022. Per our contract with Allied Waste, the rates for trash service are allowed to increase each year by the index Water/Sewer/Trash CUUR0000SEGH provided by the Bureau of Labor and Statistics. The calculated index increased by 4.43% according to the data provided however our contract caps any increase to a maximum of 4%. The 4% increase equates to an increase in residential trash and recycling of $0.73 (SEVENTY-THREE CENTS) making the new residential trash and recycling rate for the Town of Trophy Club $19.00 (NINETEEN DOLLARS) per month per household. The trash service has not changed as allows for curbside trash pickup twice a week recycling once a week and bulk trash pickup allowed on each trash pickup day. For more details about our trash service and pickup dates please see our website. Financial Considerations: None Legal Review: None required Board/Commission/ or Committee Recommendation: Not applicable 110 Page 2 of 2 Staff Recommendation: This report was for informational purposes only Attachments: •New rate sheet from Republic Services •Trophy Club Price Increase Calculation •Current Contract with Allied Waste DBA Republic Services Town Council Approval: ___________________________ _________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Mayor Alicia Fleury or designee 111 Town of Trophy Club Series Id: Series Title: Area: Item: Jun-22 271.925 Jun-21 260.400 Change 11.525 % Change 4.43% Cost Factor 100.00% Net Increase 4.43% U.S. city average Water and sewer and trash collection services CUUR0000SEHG Water and sewer and trash collection services in U.S. city average, all urban consumers, not seasonally 112 SIZE 1 X 2 X 3 X 4 X 5 X 6 X EXTRA 2 YD 80.00$ 155.67$ 233.48$ 311.30$ 389.15$ 466.96$ 26.88$ 3 YD 92.90$ 181.48$ 272.20$ 362.92$ 453.63$ 544.40$ 31.26$ 4 YD 105.82$ 207.27$ 310.91$ 414.54$ 518.18$ 621.82$ 35.61$ 6 YD 131.61$ 258.88$ 388.32$ 517.76$ 647.18$ 776.65$ 44.27$ 8 YD 157.41$ 310.51$ 465.74$ 620.97$ 776.24$ 931.47$ 52.97$ SIZE 1 X 6 YD 77.63$ per month 8 YD 92.39$ per month Size Type Delivery Rental Per Day Total Per Load Deposit Per Cont 20 YD OPEN 120.13$ 9.26$ 503.88$ 351.14$ 25 YD OPEN N/A N/A N/A N/A 30 YD OPEN 120.13$ 9.26$ 542.01$ 351.14$ 35 YD OPEN N/A N/A N/A N/A 40 YD OPEN 120.13$ -$ 683.78$ 351.14$ 28 YD COMP NEGO NEGO NEGO NEGO 30 YD COMP NEGO NEGO NEGO NEGO 35 YD COMP NEGO NEGO NEGO NEGO 40 YD COMP NEGO NEGO NEGO NEGO 42 YD COMP NEGO NEGO NEGO NEGO Per Ton Monthly Rental Total per Load 20 YD OPEN 16.03$ 72.87$ 285.20$ FRANCHISE FEE 12% Commercial Handload 1 X Per Week 20.97$ Per Month (4 bag limit) Casters 36.06$ Per Month Extra Yardage 36.40$ Locks 34.22$ Per Month Residential Curbside Trash 14.04$ Per Month Residential Recyling (18 Gal Bins)4.96$ Per Month Residential & Recycle TOTAL 19.00$ Per Month EFFECTIVE DATE 9/1/2022 TOWN HALL PHONE #682-237-2900 COMMERCIAL RECYCLING (OCC ONLY) COMMERCIAL ROLLOFF RATES Mud Containers Allied Waste Services dba Republic Services Franchised City Rates Town of Trophy Club Attachment A COMMERCIAL FRONT-LOAD RATES PICKUPS PER WEEK 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 Future Agenda Items September 27, 2022 Future Agenda Items will be divided into 3 Categories: 1) Current listing of all future agenda items requested by Council that have not been addressed. 2) Items that have been researched and are scheduled for a report to Council (first 2-4 weeks). 3) Items that Council has requested additional research/staff time on and will be brought back for public discussion at a Council Meeting. Council will be provided updates on items that require significant time. The Future Agenda Items list will be placed on the Council Meeting agenda to provide a status on all items. The current list will be reviewed and as items are completed; said items will be removed. The Council may add items as needed to the list. 1) Receive an update regarding Entryway Monumentation/Landscaping for the Town of Trophy Club. A meeting between the Art Subcommittee and Halff and Associates was held on September 8th. Expectations for the monuments size and access to the statues were discussed. Access to the statues at major intersections was discouraged by the group for the safety of our citizens/guests. Statue locations were finalized with Kathy Whitworth being at the Trophy Wood entrance, Ben Hogan and the Trophy Club Dr. entrance, Byron Nelson being located at the Bobcat entrance, and a group sculpture being at the Trophy Lake entrance. Stylistic direction was given in addition to deliverables for the next meeting. The Town Manager has reached out to the owners of the property in front of Meat U Anywhere and has gained permission to purchase the property allowing for the stone sign to be removed and the entryway monument to be placed on that corner. 2) Develop a Strategic Plan for the Town addressing future goals with budgetary needs for each department. Due to decreased staffing, the strategic plan document has been put on hold due to other pressing items during the budget process. Work will begin again in October. 3) Modifying the Existing Veteran’s Memorial to include “Space Force”. Ft. Worth Monument is no longer giving us an estimation on the POW-MIA obelisk delivery. We still hope to have the monument installed and revealed at the Veterans Day Ceremony this November. 4) Promote local businesses through the use of EDC and HOT A meeting was held with local restaurants and business owners on September 7th in which we discussed ways that the Town could assist local businesses in increasing business traffic and therefore make them more successful. Both the Hotel operators and the business/restaurant owners landed very near the same area of assistance needed in the area of marketing. Director Lind and I will begin working on a strategy to present to Council to begin a marketing campaign to drive customers to Trophy Club. There was also a discussion about coupons or vouchers however neither group thought this would be a good long term solution but could be a stop gap and were 129 willing to try this for a short period of time and monitor its success. We will include this in our marketing strategy. 5)MUD confirmation of property vs services David Dodd is putting the final preparations on a letter that will be sent to the MUD on Monday the 26th that will include our sign ordinance and ask them to either give written permission to specific people to place political signs and campaign from the Fire Station or pass this responsibility on to the Town which operates the Fire Department. 6)Traffic Mitigation Plan – The traffic counts needed for the traffic study update and expansion has been collected and the data is being processed by the third party vendor. TNP is expected to receive the updated count information within the next 2 weeks and will begin updating the traffic study of the intersections of Trophy Club Dr. and Bobcat, and Bobcat and Parkview. The study has been expanded to review the intersection of Bobcat and Marshall Creek. Roseville was also included in the traffic counts to ensure that the study included information related to those entering and exiting Bobcat into and out of Roseville. 7)Hogans Glen The Town Manager and the Town Attorney are gathering all information about the Hogans Glen complaint and the construction of the Trophy Club Town Center into a single location for Council’s review. Once the documents are gathered we will be meeting with council members to discuss next steps. 130 TOWN OF TROPHY CLUB, TEXAS RESOLUTION NO. 2022-15 A RESOLUTION OF THE TROPHY CLUB TOWN COUNCIL REPEALING RESOLUTION NO. 2021-12 AND APPROVING A NEW RESOLUTION, APPOINTING/REAPPOINTING MEMBER(S) TO THE ANIMAL SHELTER ADVISORY BOARD, BUILDING STANDARDS COMMISSION, CRIME CONTROL AND PREVENTION DISTRICT, ECONOMIC DEVELOPMENT CORPORATION 4B (EDC-4B), ETHICS REVIEW COMMISSION, PARKS & RECREATION BOARD, PLANNING AND ZONING COMMISSION, TAX INCREMENT REINVESTMENT ZONE NO. 1 (TIRZ), ZONING BOARD OF ADJUSTMENT, AND CONNECTIVITY AD HOC COMMITTEE; REAFFIRMING EXISTING APPOINTMENTS; PROVIDING FOR APPOINTMENT OF A CHAIRPERSON WHEN DELEGATED; DESIGNATING TERMS OF SERVICE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Town of Trophy Club, Texas, is fortunate to have civic-minded citizens interested in serving on the various Boards, Commissions, and Corporations; and WHEREAS, the Trophy Club Town Council is charged with the authority of appointments to the Boards, Commissions, and Corporations serving the Town; and WHEREAS, on September 27, 2021, the Town Council of the Town of Trophy Club adopted Resolution No. 2021-12, making new citizen volunteer appointments, reaffirming current appointments, and appointing a Chairperson when delegated to serve on Boards, Commissions and Corporations for the 2021-2022 fiscal year; and WHEREAS, by passage of this Resolution, the Town Council hereby approves new Resolution No. 2022-15, filling positions whose terms expired September 30, 2022 by appointing/reappointing members to serve on the Boards, Commissions and Corporations as listed in Exhibit A – Animal Shelter Advisory Board; Exhibit B – Building Standards Commission; Exhibit C – Crime Control and Prevention District; Exhibit D – Economic Development Corporation 4B; Exhibit E – Ethics Review Commission; Exhibit F – Parks and Recreation Board; Exhibit G – Planning and Zoning Commission; Exhibit H – Tax Increment Reinvestment Zone No. 1; Exhibit I – Zoning Board of Adjustment; and Exhibit J – Connectivity Ad Hoc Committee. NOW THEREFORE, BE IT RESOLVED BY THE TROPHY CLUB TOWN COUNCIL THAT: Section 1.Appointments/Re-Appointments are made for the individuals whose terms have ended. Section 2.That the Trophy Club Town Council hereby appoints/re-appoints individuals to serve on the Boards, Commissions, and Corporations with terms of service ending on September 30th of the year specified in Exhibits A, B, C, D E, F, G, H, I and J. Section 3.This Resolution shall take effect from and after its date of passage in accordance with the law. PASSED and APPROVED by the Trophy Club Town Council on this 27th day of 131 September 2022. ______________________________________ Alicia L. Fleury, Mayor Town of Trophy Club, Texas ATTEST: _______________________________ Anita Otterson, Town Secretary APPROVED AS TO FORM: _______________________________ J. David Dodd III, Town Attorney Town of Trophy Club, Texas 132 EXHIBIT A Animal Shelter Advisory Board 1. Brian Hall, Animal Control Officer (2024) 2. Chuck Hall (2023) 3. Brooke Bemis, Veterinarian (2023) 4. Pamela Swan, (2023) 5. 6. 133 EXHIBIT B Building Standards Commission 1. Nick Sanders (2023) 2. Jonathan Poole (2023) 3. Robert Stevens (2023) 4. 5. 6. , Alternate (2024) 7. , Alternate (2024) Town Council Appointed Chairperson _______________________________ 134 EXHIBIT C Crime Control and Prevention District 1. Christine Udvar-Hazy (2023) 2. Leo Daniels (2023) 3. 4. Christopher McAllister (2023) 5. Joe Tellez (2023) 6. 7. 135 EXHIBIT D Economic Development Corporation 4B (EDC-4B) 1. Travis Inge (2023) 2. 3. Scott Haro (2023) 4. Michael Clarke (2023) 5. 6. 7. Joe Longo (2023) 136 EXHIBIT E Ethics Review Commission 1. 2. Lorrie Branson (2023) 3. Dana Kizer (2023) 4. Marc Carlozzi (2023) 5. James Isherwood (2023) 6. , Alternate 7. Kyle Black, Alternate (2023) 137 EXHIBIT F Parks and Recreation Board 1. 2. Tracey Hunter (2023) 3. Patrick Schrein (2023) 4. 5. 6. Wendie Bailey (2023) 7. Council Appointed Chairperson _________________________________ 138 EXHIBIT G Planning and Zoning Commission 1. 2. Paul Jablonski (2023) 3. Rhylan Rowe (2023) 4. Mike Branum (2023) 5. Jonathan Poole (2023) 6. 7. Council Appointed Chairperson_____________________________ Council Appointed Vice Chair Person_________________________ 139 EXHIBIT H Tax Increment Reinvestment Zone No. 1 (TIRZ) 1. 2. 3. Michael Clarke (2023) 4. Rebecca Barksdale, TCO (2023) 140 EXHIBIT I Zoning Board of Adjustment 1. Doug Harper (2023) 2. 3. 4. Nick Sanders (2023) 5. Terry Kesterson (2023) 6. , Alternate 7. Mary Margaret Burnham, Alternate (2023) 8. , Alternate 9. James Calaway, Alternate (2023) Council Appointed Chairperson____________________________________ 141 EXHIBIT J CONNECTIVITY AD HOC COMMITTEE 1. Megan Keohen (2023) 2. Connie White (2023) 3. 4. Sarah Collins (2023) 5. Nick Abel (2023) 142