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Town Council Minutes 09/27/22Town of Trophy Club Town Council Regular Session Minutes Tuesday, September 27, 2022; 7PM The Trophy Club Town Council met in a Regular Meeting on Tuesday, September 27, 2022. The meeting was held at Town Hall, 1 Trophy Wood Drive in the Council Chambers. TOWN COUNCIL MEMBERS PRESENT: Alicia L. Fleury Mayor Greg Lamont Mayor Pro Tem, Place 1 Jeff Beach Council Member, Place 2 Dennis Sheridan Council Member, Place 3 Karl Monger Council Member, Place 4 LuAnne Oldham Council Member, Place 5 TOWN COUNCIL MEMBERS ABSENT: Steve Flynn Council Member, Place 6 STAFF PRESENT: Wade Carroll Town Manager David Dodd Town Attorney Jason Wise Fire Chief Patrick Arata Police Chief Tony Jaramillo Director of Parks and Recreation Jill Lind Marketing and Communications Director Anita Otterson Town Secretary Matt Cox Community Development Director Jon Ciarletta Police Lieutenant CALL TO ORDER AND ANNOUNCE A QUORUM Mayor Fleury called the meeting to order at 7:01 PM and noted a quorum with all Council Members present except for Council Member Flynn who was traveling and unable to attend. INVOCATION led by Town Manager Wade Carroll PLEDGES led by Council Member Beach Pledge of Allegiance to the American Flag. Pledge of Allegiance to the Texas Flag. PUBLIC COMMENTS There were no speakers. PROCLAMATIONS S. Issuance of Proclamation 2022-16 proclaiming October 2022 as National Chiropractic Health Month in Trophy Club. (Mayor Fleury). Mayor Fleury motioned to approve the proclamation as read. The motion was seconded by Council Member Monger. The motion passed unanimously 6-0. 1. Business Spotlight — FreeForm Chiropractic, Dr. Jesse Jacobs and Dr. Robert Deevers TCR Chiropractic and Wellness. (Mayor Fleury). 6. Issuance of Proclamation 2022-17 proclaiming October 5, 2022 as World Teacher's Day in Trophy -Club (Mayor Fleury). Mayor Fleury motioned to approve the proclamation as read. The motion was seconded by Council Member Oldham. The motion passed unanimously 6-0. 7. Issuance of Proclamation 2022-18 proclaiming October 4, 2022 as National Night Out in Trophy Club (Mayor Fleury). Mayor Fleury motioned to approve the proclamation as read. The motion was seconded by Council Member Monger. The motion passed unanimously 6-0. 8. Issuance of Proclamation 2022-19 proclaiming October as Breast Cancer Awareness Month (Mayor Fleury). Mayor Fleury motioned to approve the proclamation as read. The motion was seconded by Council Member Beach. The motion passed unanimously 6-0. EXECUTIVE SESSION 19. Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551(Texas Open Meetings Act), the Town Council will recess into executive session to discuss the following: c. Section 551.074 Personnel Matters under Subsection (1) to discuss or deliberate the appointment, evaluation, and duties of a public officer or employee: 1. Discussion and possible action on Interviews conducted for Boards and Commissions Annual Appointments Mayor Fleury announced that Council was going into executive session at 7:29 PM. RECONVENE INTO REGULAR SESSION Mayor Fleury announced Council was reconvening into Regular Session at 7:42 PM 21. Approve Resolution 2022-15 appointing Board members to the following Boards and Commissions: a. Animal Shelter Advisory Board b. Building Standards Commission c. Crime Control and Prevention District d. Economic Development Corporation 4B e. Ethics Commission f. Parks and Recreation Board g. Planning and Zoning Commission h. Tax Increment Reinvestment Zone no. 1 i. Zoning Board of Adjustment Mayor Pro Tern Lamont made a motion to approve a Resolution of the Trophy Club Town Council repealing Resolution 2021-12 and approving a new resolution appointing/reappointing members to the Animal Shelter Advisory Board, Building Standards Commission, Crime Control and Prevention District, Economic Development Corporation 413, Ethics Review Commission, Parks, and Recreation Board, Planning and Zoning Commission, Tax Increment Reinvestment Zone no. 1, and Zoning Board of Adjustments; reaffirming existing appointments; providing for the appointment of a chairperson when delegated; designating terms of service and providing an effective date of October 1, 2022. Animal Shelter Advisory Board 1. Brian Hall, Animal Control Officer (2024) 2. Chuck Hall (2023) 3. Brooke Bemis, Veterinarian (2023) 4. Pamela Swan, (2023) 5. Deanna Polner (2024) 6. Susan Edstrom (2024) Building Standards Commission 1. Nick Sanders (2023) 2. Jonathan Poole (2023) 3. Robert Stevens (2023) 4. Michael Biggs (2024) 5. Terry Kesterson (2024) 6. Steven Boedeker, Alternate (2024) 7. Stephen Bowman, Alternate (2024) Crime Control and Prevention District 1. Christine Udvar-Hazy (2023) 2. Leo Daniels (2023) 3. Heath Williams (2024) 4. Christopher McAllister (2023) 5. Joe Tellez (2023) 6. Frederick Lohmann (2024) 7. Marc Bartels (2024) Economic Development Corporation 4B (EDC-413) 1. Travis Inge (2023) 2. John Mann (2024) 3. Scott Haro (2023) 4. Michael Clarke (2023) 5. Andrew Borgan (2024) 6. Teri Addington (2024) 7. Joe Longo (2023) Ethics Review Commission 1. Kyle Black (2024) 2. Lorrie Branson (2023) 3. Dana Kizer (2023) 4. Marc Carlozzi (2023) 5. James Isherwood (2023) 6. , Alternate (2024) 7. , Alternate (2023) Parks and Recreation Board 1. Robert Ferguson (2024) 2. Tracey Hunter (2023) 3. Patrick Schrein (2023) 4. Stacey Bauer (2024) 5. Stephanie Presley (2024) 6. Wendie Bailey (2023) 7. Dean Murray (2024) 0 Planning and Zoning Commission 1. Terry Kesterson (2024) 2. Paul Jablonski (2023) 3. Rhylan Rowe (2023) 4. Mike Branum (2023) 5. Jonathan Poole (2023) 6. Michael Biggs (2024) 7. Robert Stevens (2024) Tax Increment Reinvestment Zone No. 1 (TIRZ) 1. Scott Haro (2024) 2. Teri Addington (2024) 3. Michael Clarke (2023) 4. Rebecca Barksdale, TCO (2023) Zoning Board of Adjustment 1. Doug Harper (2023) 2. Steven Boedeker (2024) 3. Steve Bowman (2024) 4. Nick Sanders (2023) 5. Edgar Jorge -Ortiz (2023), This position is being filled for the remaining 1 year term and will expire September 30, 2023. 6. , Alternate (2024) 7. Mary Margaret Burnham, Alternate (2023) 8. , Alternate (2024) 9. James Calaway, Alternate (2023) The motion was seconded by Council Member Beach. The motion passed unanimously 6-0. ANNOUNCEMENTS AND REPORTS 2. Indian Creek Update (M. Cox) 3. Update on PetFest (T, Jaramillo). 4. Update on BLAHS Home Coming Parade, October 51h (P. Arata). CONSENT AGENDA 9. Consider and take appropriate action regarding the replacement of the Police vehicles for the Police Department (P. Arata). 10. Consider and take appropriate action to approve the contract renewal with Five Stone Creative for audio/visual meeting management services in the amount of $27,000 (J. Lind). 11. Consider and take appropriate action regarding an Ordinance amending the Fiscal Year 2021-2022 (FY22) Budget of the Town of Trophy Club, Texas Budget Amendment No. 2; providing for an amendment to appropriate funds related to changes in various departments; and providing an effective date (W. Carroll). 12. Take appropriate action adopting Ordinance 2022-30 regarding the Municipal Utility District's new fee for water service and water meter fees for customers within the boundaries of the Public Improvement District No. 1(PID) (W. Carroll). 13. Consider and take appropriate action regarding the Town Council Meeting Minutes dated September 13, 2022 (A. Otterson). 7 4 14. Take appropriate action to approve an increase to Purchase Order 22-00125 from $25,000 to $30,000 with HE Planning+Design LLC for on -call planning services for the Town (M. Cox). Mayor Pro Tern Lamont made a motion to approve Consent Agenda Items 9 through 14. The motion was seconded by Council Member Beach. The motion passed unanimously 6-0. PUBLIC HEARING(S) 15. Conduct a Public Hearing relative to the Service and Assessment Plan for Authorized Services (Emergency Services) for the Trophy Club Public Improvement District No. 1(The Highlands at Trophy Club), the proposed Assessment Roll, and the levy of Special Assessments against the property in PID no.1 and matters contained in the proposed Ordinance (W. Carroll). Mayor Fleury opened the Public Hearing at 8:00 pm. There were no speakers. The Mayor closed the Public hearing at 8:00:25 pm. INDIVIDUAL ITEMS 16. Consider and take appropriate action regarding an Ordinance of the Town of Trophy Club, accepting and approving a Service and Assessment Plan for Authorized Services for the Town of Trophy Club Public Improvement District No. 1(Emergency Services) and an Assessment Roll for the Town of Trophy Club Public Improvement District No. 1 (The Highlands at Trophy Club); levying special assessments against Property within the District; providing for payment of the assessments in accordance with law; and providing an effective date (W. Carroll). Mayor Pro Tern Lamont made a motion to approve an Ordinance to accept and approve a Service and Assessment Plan for Authorized Services for the Town of Trophy Club Public Improvement District No. 1 (Emergency Services) and an Assessment Roll for the Town of Trophy Club Public Improvement District No. 1 (The Highlands at Trophy Club); levying special assessments against Property within the District; providing for payment of the assessments in accordance with law; and providing an effective date of October 1, 2022. The motion was seconded by Council Member Beach. The motion passed unanimously 6-0. 17. Receive a report regarding a rate increase from Allied Waste. (W. Carroll). 18. Review Future Agenda Items List (W. Carroll). EXECUTIVE SESSION 19. Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551(Texas Open Meetings Act), the Town Council will recess into executive session to discuss the following: a. Section 551.087 Economic Development 1. Deliberate Economic Development Negotiations regarding prospective commercial projects within the Town of Trophy Club. b. Section 551.071 Attorney -Client Privilege 1. Norwood vs. Trophy Club 2. Deliberate a possible Interlocal Agreement with multiple governmental entities to provide services to Trophy Club Citizens. Mayor Fleury announced that Council was going into executive session at 8:11 PM. RECONVENE INTO REGULAR SESSION Mayor Fleury announced Council was reconvening into Regular Session at 9:04 PM 15. Consider and take appropriate action regarding Executive Session items (Mayor Fleury). Mayor Pro Tern Lamont made a motion to approve the Norwood lawsuit resolution. The motion was seconded by Council Member Monger. The motion passed 6-0. Mayor Pro Tern Lamont made a motion to appoint the following chair persons to the following Boards and Commissions and a vice chairperson to the Planning and Zoning Commission: Building Standards Commission— Robert Stevens, Chair Parks & Rec Board — Dean Murray, Chair Planning and Zoning— Michael Biggs, Chair Planning and Zoning — Mike Branum, Vice Chair Zoning Board of Adjustments — Nick Sanders, Chair The motion was seconded by Council Member Beach. The motion passed 6-0. ADJOURN Mayor Fleury adjourned the meeting at 9:05 pm. ft - 0'1 ot�-O�� Anita Otterson, Town Secretary 9 6