Agenda Packet TC 01/13/2015Town Council
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Svore Municipal Building Boardroom6:00 PMTuesday, January 13, 2015
CALL TO ORDER AND ANNOUNCE A QUORUM
WORKSHOP SESSION
1.2015-0001-T Discussion of agenda items posted for consideration on the Regular Session Council
Agenda for January 13, 2015.
2.2015-0002-T Discussion of Agenda Items posted for consideration on the upcoming Regular Session
Council Agenda for the January 27, 2015 meeting.
January 27, 2015 Upcoming Agenda.pdfAttachments:
3.2015-0003-T Review and provide input and direction to Staff and the Planning and Zoning
Commission regarding amendments to the Sign Ordinance.
Sign Ordinance with Real Estate and Political Signs Highlighted.pdfAttachments:
INVOCATION
PLEDGES
Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it
is posted on the agenda. The Council is not permitted to take action on or discuss any
presentations made to the Council at this time concerning an item not listed on the
agenda. The Council will hear presentations on specific agenda items prior to the
Council addressing those items. You may speak up to four (4) minutes or the time limit
determined by the Mayor or presiding officer. To speak during this item you must
complete the Speaker's form that includes the topic(s) of your statement. Topics of
presentation should be limited to matters over which the Council has authority.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council
and will be enacted by one motion. There will not be a separate discussion of these
items. If discussion is desired, that item will be removed from the consent agenda and
will be considered separately.
Town Council Page 1 of 282 Meeting Date: Tuesday, January 13, 2015
January 13, 2015Town Council Meeting Agenda
4.2015-0005-T Consider and take appropriate action regarding the Minutes dated November 13, 2014.
DRAFT TC Minutes November 13, 2014.pdfAttachments:
5.2015-0006-T Consider and take appropriate action regarding the Minutes dated December 29, 2014.
DRAFT TC Minutes December 29, 2014.pdfAttachments:
6.2015-0007-T Consider and take appropriate action regarding the Minutes dated January 5, 2015.
DRAFT TC Minutes January 5, 2015 Special Session.pdfAttachments:
7.2015-0008-T Consider and take appropriate action regarding financial and variance report dated
November 2014.
November Financial Report FY 2015.pdf
November General Fund Budget Report FY 2015.pdf
Attachments:
8.2015-0009-T Consider and take appropriate action regarding an Interlocal Cooperation Agreement
between the Town and Denton County for Ambulance Services to Denton County
residents.
Staff Report - Interlocal Cooperation Agreement for Ambulance Services.pdf
Interlocal Cooperation Agreement for Ambulance Services 2015.pdf
Attachments:
9.2015-0020-T Consider and take appropriate action regarding an Interlocal Agreement between the
Town and Northwest Independent School District for the use of Lakeview Soccer
Complex; providing terms and conditions of use; and authorizing the Mayor or his
designee to execute necessary documents.
Staff Report - Interlocal Agreement with Northwest Independent School District.pdf
ILA NISD - Lakeview.pdf
Attachments:
10.2015-0021-T Consider and take appropriate action regarding an Ordinance of the Town, appointing a
presiding judge and an alternate judges for the Trophy Club Municipal Court of Record
No. 1.
ORD 2015-01 Ordinance Appointing Municipal Court Judges.pdfAttachments:
REGULAR SESSION
11.2015-0023-T Receive overview of pending Stage 2 Water Restrictions from Jennifer McKnight,
General Manager Trophy Club Municipal Utility District No. 1; discussion of same.
Stage 2 Drought Plan Presentation January 13, 2015.pdfAttachments:
12.2015-0031-T Consider and take appropriate action regarding a Proclamation proclaiming January 21,
2015 as Julia Michelotti Day in Trophy Club.
Town Council Page 2 of 282 Meeting Date: Tuesday, January 13, 2015
January 13, 2015Town Council Meeting Agenda
13.2015-0013-T Consider and take appropriate action regarding Citizens Financial Advisory Board
(CFAB) review of Trophy Club Park and recommendations regarding the operation of
the Park; and provide Council direction on prioritized projects.
CFAB minutes 12-01-14 - SS.pdfAttachments:
14.2015-0024-T Consider and take appropriate action regarding a Resolution repealing Resolution No.
2014-36 and adopting a new Resolution to fill a vacancy for the remainder of an
unexpired term on the Board of Directors of the Trophy Club Economic Development
Corporation 4B; reaffirming existing appointments; and providing an effective date.
Staff Report - EDC-4B Board Vacancy Appointment.pdf
Sean Bone (R).pdf
Robert McEwan (R).pdf
RES 2015-01 EDC 4B Annual Appointments.pdf
Attachments:
15.2015-0014-T Consider and take appropriate action regarding a Resolution repealing Resolution No.
2014-38 and adopting a new Resolution to fill a vacancy for the remainder of an
unexpired term on the Trophy Club Parks & Recreation Board; reaffirming existing
appointments; and providing an effective date.
Staff Report - Park and Recreation Board Appointment.pdf
Earl Bilbrey.pdf
Chris McAllister (R).pdf
Jonathan Portnoy (R).pdf
Veronica Ruangskul (R).pdf
Berna Sennelly.pdf
RES 2015-02 Parks and Recreation Board Annual Appointments.pdf
Attachments:
16.2015-0010-T Consider and take appropriate action regarding a Proclamation recognizing January 17,
2015 as Founder's Day in Trophy Club and celebrating the 30th Anniversary of the
Town's incorporation.
PRO 2015-01 Founder's Day.pdfAttachments:
17.2015-0011-T Consider and take appropriate action to authorize the expenditure of an amount not to
exceed $1,500 for the purpose of the Founders Day Event kicking off the Town's 30th
Anniversary Founders Day festivities.
18.2015-0027-T Consider and take appropriate action regarding a request of a Site Plan for Lot 2, Block
1, Trophy Club Village Centre, Trophy Club, TX.
Staff Report - TC- 011315 - Site Plan MOB Phase 2.pdf
PD-27 Village Center Regulations.pdf
Attachments:
19.2015-0028-T Consider and take appropriate action regarding a request of a Preliminary Plat for
Wonderland Plaza Addition, Block A (4.52 acres), being situated in the Joseph Henry
Survey, Abstract No. 529, Town of Trophy Club, Denton County, Texas, and being
located in Planned Development No. 27.
Staff Report - TC 011315 - Preliminary and Final Plat Wonderland Plaza Addition.pdfAttachments:
Town Council Page 3 of 282 Meeting Date: Tuesday, January 13, 2015
January 13, 2015Town Council Meeting Agenda
20.2015-0029-T Consider and take appropriate action regarding a request of a Final Plat for
Wonderland Plaza Addition, Block A (4.52 acres), being situated in the Joseph Henry
Survey, Abstract No. 529, Town of Trophy Club, Denton County, Texas, and being
located in Planned Development No. 27.
21.2015-0030-T Consider and take appropriate action regarding a request of a Site Plan of proposed
Lots 1 and 2, Block A, Wonderland Plaza Addition, Trophy Club, TX.
Staff Report - TC- 011315 - Site Plan Wonderland Plaza.pdf
PD-27 Village Center Regulations.pdf
Attachments:
22.2015-0012-T Consider and take appropriate action to authorize the expenditure of an amount not to
exceed $5,000 for the purchase of the initial inventory of No Soliciting signs.
Staff Report - No Solicitation Signs.pdf
No Solicitation Sign Options.pdf
Attachments:
23.2015-0025-T Consider and take appropriate action regarding the purchase and installation of flashing
crosswalk lights for crosswalks at seven (7) locations within the Town, authorizing an
expenditure in an amount not to exceed $48,163; and authorizing the Mayor or his
designee to execute necessary documents.
Staff Report - Crosswalk Flashers.pdf
Crosswalk Flashers Quote.pdf
Recommended Crosswalk Flashers Map.pdf
Attachments:
24.2015-0022-T Town Council Liaison Updates; discussion of same.
* Parks & Recreation Board, December 15, 2014
Council Liaison - Council Member Shoffner
* EDC 4B, January 5, 2015
Council Liaison - Council Member Rowe
25.2015-0015-T Town Manager Slye's update regarding the following; discussion and provide input
regarding same.
* RFP for Parks turned over to Citizens Financial Advisory Board (CFAB)
* Financial Update - Police Department
26.2015-0016-T Items for Future Agendas.
Items for Future Agendas.pdfAttachments:
EXECUTIVE SESSION
Town Council Page 4 of 282 Meeting Date: Tuesday, January 13, 2015
January 13, 2015Town Council Meeting Agenda
27.2015-0018-T Pursuant to Texas Government Code, Annotated, Subchapter 551, Council will
convene into closed executive session as authorized by:
A. Section 551.071(2) Consultation with Attorney for consultation with its attorney on a
matter in which the duty of the attorney to the Governmental Body under the
Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict
with the Open Meetings Act (551.071 (2)):
Attorney-Client Privilege and Waiver of Privilege
B. Section 551.072 Deliberations about Real Property to deliberate the purchase,
exchange, lease, or value of real property if deliberation in an open meeting would
have a detrimental effect on the position of the governmental body in negotiations
with a third person:
Potential sites for the location of a new Police and Town Hall Facility, Annex
Building, and Potential Lease of Property
RECONVENE INTO REGULAR SESSION
28.2015-0019-T Consider and take appropriate action regarding the Executive Session.
ADJOURN
* The Town Council may convene into executive session to discuss posted items as
allowed by the Texas Open Meeting Act, LGC.551.071
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on January 8, 2015 by 6:00 P.M. in
accordance with Chapter 551, Texas Government Code.
Tammy Ard
Interim Town Secretary
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance, and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of January, 2015.
________________________________, Title: ___________________________
Town Council Page 5 of 282 Meeting Date: Tuesday, January 13, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0001-T Name:
Status:Type:Agenda Item Workshop
File created:In control:1/6/2015 Town Council
On agenda:Final action:1/13/2015
Title:Discussion of agenda items posted for consideration on the Regular Session Council Agenda for
January 13, 2015.
Attachments:
Action ByDate Action ResultVer.
Discussion of agenda items posted for consideration on the Regular Session Council Agenda for January 13, 2015.
Town Council Page 6 of 282 Meeting Date: Tuesday, January 13, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0002-T Name:
Status:Type:Agenda Item Workshop
File created:In control:1/6/2015 Town Council
On agenda:Final action:1/13/2015
Title:Discussion of Agenda Items posted for consideration on the upcoming Regular Session Council
Agenda for the January 27, 2015 meeting.
Attachments:January 27, 2015 Upcoming Agenda.pdf
Action ByDate Action ResultVer.
Discussion of Agenda Items posted for consideration on the upcoming Regular Session Council Agenda for the January
27, 2015 meeting.
Town Council Page 7 of 282 Meeting Date: Tuesday, January 13, 2015
Meeting Date 1/27/2015
STAFF
RPT RES ORD PROC File ID Dept
Discussion of agenda items posted for consideration on the Regular Session Council
Agenda for month day, 2015.Town Sec
Discussion of Agenda Items posted for consideration on the upcoming Regular
Session Council Agenda for the month day, 2015 meeting.Town Sec
Consider and take appropriate action regarding general signage on poles and
painted on road beds.
Review and provide input and direction to staff regarding the Handbook for elected
and appointed officials.
Consent
STAFF
RPT RES ORD PROC File ID Dept
Consider and take appropriate action regarding the Minutes dated Janaury 13,
2015.Town Sec
Consider and take appropriate action regarding the Minutes dated November 25,
2014. Town Sec
Consider and take appropriate action regarding the Minutes dated December 9,
2014.Town Sec
Consider and take appropriate action regarding the Minutes dated December 18,
2014.Town Sec
Consider and take appropriate action regarding financial and variance report dated
December 2014.
Regular Session
STAFF
RPT RES ORD PROC File ID Dept
Royal Troon recommendation from the Park Board
community Garden
Budget Amendment
Amenity Lake Slopes & Broadway
Rental Dwellings Registration and Inspection Program
Award bid on ambulance
Town Council Liaison Updates; discussion of same: Town Sec
Town Manager Slye's update regarding the following; discussion and provide input
regarding same.Town Mgr
Items for Future Agendas.Town Sec
Workshop
Town Council Page 8 of 282 Meeting Date: Tuesday, January 13, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0003-T Name:
Status:Type:Agenda Item Workshop
File created:In control:1/6/2015 Town Council
On agenda:Final action:1/13/2015
Title:Review and provide input and direction to Staff and the Planning and Zoning Commission regarding
amendments to the Sign Ordinance.
Attachments:Sign Ordinance with Real Estate and Political Signs Highlighted.pdf
Action ByDate Action ResultVer.
Review and provide input and direction to Staff and the Planning and Zoning Commission regarding amendments to the
Sign Ordinance.
Town Council Page 9 of 282 Meeting Date: Tuesday, January 13, 2015
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100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0005-T Name:
Status:Type:Agenda Item Consent Agenda
File created:In control:1/6/2015 Town Council
On agenda:Final action:1/13/2015
Title:Consider and take appropriate action regarding the Minutes dated November 13, 2014.
Attachments:DRAFT TC Minutes November 13, 2014.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding the Minutes dated November 13, 2014.
Town Council Page 39 of 282 Meeting Date: Tuesday, January 13, 2015
MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Thursday, November 13, 2014 at 6:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Thursday, November 13, 2014.
The meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
C. Nick Sanders Mayor
Greg Lamont Mayor Pro Tem, Place 5
Jim Parrow Council Member, Place 1
Garrett Reed Council Member, Place 2
Rhylan Rowe Council Member, Place 3
Philip Shoffner Council Member, Place 6
STAFF AND GUEST(S) PRESENT:
Mike Slye Town Manager
Stephen Seidel Assistant Town Manager
Patricia Adams Town Attorney
Tammy Ard Town Secretary
April Reiling PIO/Marketing Manager
Patrick Arata Police Chief
Danny Thomas Fire Chief
Matt Jones Senior Planner
Mike Pastor Information Technology Director
Mayor Sanders announced the date of Thursday, November 13, 2014 called the Town Council to order and
announced a quorum at 6:02 p.m.
CONVENE INTO REGULAR SESSION - START TIME – 6:02 P.M.
The Invocation was offered by Jim Thomas.
The Pledges were led by Chief Thomas.
1. Consider and take appropriate action regarding an Ordinance of the Town canvassing the returns and
declaring the results of the Special Election held on November 4, 2014, as such returns relate to the election
of One (1) Council member to Place No. 4 on the Trophy Club Town Council to fill a vacancy for the
remainder of an unexpired term; providing for the confirmation of vote tabulations; identifying the elected
official and term of office; authorizing the issuance of a certificate of election; authorizing the issuance of
the Canvass of the Special Election; and providing an effective date.
Motion made by Council Member Shoffner, seconded by Mayor Pro Tem Lamont, to approve Ordinance 2014-35
canvassing the returns and declaring the results of the Special Election held on November 4, 2014, as such returns
relate to the election of One (1) Council member to Place No. 4 on the Trophy Club Town Council to fill a vacancy
for the remainder of an unexpired term; providing for the confirmation of vote tabulations; identifying Tim Kurtz
and term expiring May 2015; authorizing the issuance of a certificate of election; authorizing the issuance of the
Canvass of the Special Election; effective immediately.
Town Council Page 40 of 282 Meeting Date: Tuesday, January 13, 2015
Motion passed unanimously.
Attachment A – Executed Ordinance 2014-35
2. Oath of Office to be administered by Municipal Court Judge, Mark Chambers, and presentation of Certificate
of election from Judge Mark Chambers to incoming Council Member.
Attachment B – Oath of Office – Tim Kurtz
Attachment C – Statement of Appointed Officer – Tim Kurtz
Attachment D – Certificate of Election – Tim Kurtz
3. Remarks to and from incoming Council Member Tim Kurtz.
COUNCIL RECESSED – 6:10 P.M.
CONVENE INTO WORKSHOP SESSION START TIME – 6:15 P.M.
COUNCIL RECESSED – 6:32 P.M.
SPECIAL SESSION JOINT MEETING WITH TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 ESTIMATED START
TIME - 6:30 P.M.
TOWN COUNCIL MEMBERS PRESENT:
C. Nick Sanders Mayor
Greg Lamont Mayor Pro Tem, Place 5
Jim Parrow Council Member, Place 1
Garrett Reed Council Member, Place 2
Rhylan Rowe Council Member, Place 3
Tim Kurtz Council Member, Place 4
Philip Shoffner Council Member, Place 6
STAFF AND GUEST(S) PRESENT:
Mike Slye Town Manager
Stephen Seidel Assistant Town Manager
Patricia Adams Town Attorney
Tammy Ard Town Secretary
April Reiling PIO/Marketing Manager
Patrick Arata Police Chief
Danny Thomas Fire Chief
Matt Jones Senior Planner
Mike Pastor Information Technology Director
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD MEMBERS PRESENT:
Jim Moss President
Jim Hase Vice President
Kevin Carr Secretary/Treasurer
Jim Thomas Director
Neil Twomey Director
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 STAFF PRESENT:
Jennifer McKnight District Manager
Laurie Slaght District Secretary
Pam Liston District Attorney
Town Council Page 41 of 282 Meeting Date: Tuesday, January 13, 2015
CONVENE INTO JOINT SESSION - START TIME – 6:36 P.M.
President Moss asked Mayor Sanders to be the presiding officer over the joint meeting.
4. Consider and take appropriate action regarding future planning for water and wastewater infrastructure
and services including Trophy Club Municipal Utility District No. 1 and Town owned buildings and facilities
located within the Trophy Club Municipal Utility District No. 1 district boundaries, including discussion of
the terms of an Interlocal agreement.
Mayor Sanders explained he asked for this item to be placed on the agenda as the Town is planning for a new
Town Hall/PD facility (Trophy Club Town Center) and the Town plans to issue bonds to fund the development and
the ownership of infrastructure. The Council and Trophy Club Municipal Utility District No. 1 Directors discussed
various options, including what would happen if Tax Increment Reinvestment Zone (TIRZ) funds were used to pay
for infrastructure, or, if the developer funded the infrastructure. There are no plans for Trophy Club Town Center
at this time, but in the future the two entities would work together if plans were brought forward.
Discussion only, no action taken.
5. Consider and take appropriate action regarding disposition of all shared information technology assets
jointly owned by Town and Trophy Club Municipal Utility District No. 1.
Trophy Club Municipal Utility District No. 1 is working on separating from the previously shared information
technology assets with the Town. The Council and Trophy Club Municipal Utility District No. 1 Board reviewed a
spreadsheet of shared Town/ Trophy Club Municipal Utility District No. 1 hardware and software. A subcommittee
of the Town and Trophy Club Municipal Utility District No. 1 has agreed upon what assets each organization would
like to keep, and will divide the revenues equally from auctioning the assets that neither organization claims.
Attachment E – All shared Hardware
**MUD Director Thomas made a motion seconded by Director Twomey to divide the shared hardware cost total
cost is $39,213 divided in half $19,606.50.
Motion Passed unanimously by Trophy Club Municipal Utility District No. 1.
Original Motion
Motion made by Mayor Pro Tem Lamont seconded by Council Member Reed to pay $10,000 to Trophy Club
Municipal Utility District No. 1 to buy the hardware and software listed.
Amended Motion
Motion made by Council Member Reed seconded by Council Member Parrow to pay a total of $19,606 to Trophy
Club Municipal Utility District No. 1 to buy the hardware and software listed.
Council Member Reed amended his amended motion and Council Member Parrow agreed to amend the amended
motion to pay a total of $30,857 ($19,606 for hardware and $11,251 for software) to buy the hardware and
software listed from Trophy Club Municipal Utility District No. 1.
Substitute Motion
Motion made by Council Member Kurtz seconded by Council Member Reed to pay $19,606 to the Trophy Club
Municipal Utility District No. 1 for the hardware listed.
Motion carried 6-1-0 with Mayor Sanders, Council Member Reed, Council Member Parrow, Council Member Kurtz,
Council Member Shoffner and Council Member Rowe voting for and Mayor Pro Tem Lamont voting against.
**Motion previously passed unanimously by Trophy Club Municipal Utility District No. 1.
Town Council Page 42 of 282 Meeting Date: Tuesday, January 13, 2015
Motion made by Director Thomas seconded by President Moss to establish a price of $8,710 for software. Motion
failed for lack of majority 1-4-0 with Director Thomas voting for and President Moss, Director Carr, Director Hase
and Director Twomey voting against.
Motion made by Director Carr seconded by Director Twomey to request the IT subcommittee to discuss and jointly
reach an acceptable buyout offer for the shared software and bring that agreed upon amount back to their
respective Board and Council.
Motion Passed unanimously by Trophy Club Municipal Utility District No. 1.
Motion made by Mayor Pro Tem Lamont seconded by Mayor Sanders we offer $0.00 for the software to Trophy
Club Municipal Utility District No. 1.
Motion failed 1-6-0 with Mayor Pro Tem Lamont voting for and Mayor Sanders, Council Member Reed, Council
Member Parrow, Council Member Kurtz, Council Member Shoffner and Council Member Rowe voting against.
Motion made by Mayor Sanders seconded by Council Member Shoffner to continue the IT subcommittee to
discuss and jointly reach an acceptable dollar amount for software.
Motion passed unanimously.
COUNCIL RECESSED – 8:02 P.M.
RECONVENE INTO REGULAR SESSION - START TIME – 8:12 P.M.
PUBLIC HEARING
6. Public hearing on a zoning change and proposed amendment to Ordinance No. 2007-15, the same amending
Ordinance No. 2000-06, the Town’s Comprehensive Zoning Ordinance, by creating PD Planned Development
NO. 27, in order to increase the acreage of Neighborhood 4, the Isle of Turnberry by an approximate 0.638
acres currently zoned “CR” - Commercial Recreation to “PD-27” - Planned Development No. 27, providing
that all regulations governing PD No. 27 which are not expressly repealed shall remain in effect; providing
for amendments to Exhibit “B” Development Standards, providing for the incorporation of Exhibit “A-1” to
increase the acreage of PD No. 27; providing a penalty for violations; and providing an effective date.
Attachment F – Executed Ordinance 2014-36 P&Z
7. Conduct a public hearing regarding a request for approval of a residential replat for The Highlands at
Trophy Club, Neighborhood 4, The Isle of Turnberry, Lots 1-16, Block A, and Common Areas 1-4, an addition
to the Town of Trophy Club, Denton County, Texas. Located at the 2100 Block of Veranda Avenue.
CONVENE INTO PUBLIC HEARING - START TIME – 8:20 P.M.
PUBLIC HEARING - END TIME – 8:22 P.M.
Public Hearing opened and closed with no speakers.
RECONVENE INTO REGULAR SESSION - START TIME – 8:22 P.M.
WORKSHOP SESSION
(Workshop items 8, 9 & 10 moved prior to joint meeting with Trophy Club Municipal Utility District No. 1)
8. Discussion of agenda items posted for consideration on the Regular Session Council Agenda for November
13, 2014.
Town Council Page 43 of 282 Meeting Date: Tuesday, January 13, 2015
9. Discussion of Agenda Items posted for consideration on the upcoming Regular Session Council Agenda for
the November 25, 2014 meeting.
10. Discussion of items from future agenda list:
A. Discussion regarding animal shelter long and short term facility. (11/18/2013)
Council would like to task the Animal Shelter Advisory Board with bringing back options for a long term
and short term facility and present feedback to Council. Options might include building a new facility,
attaching the shelter to the future police station or contracting out the service. Also look into potential
partnerships with other agencies.
B. Consider and take appropriate action regarding placing BNHS State Championship recognition on
elevated water storage tank. (Sanders 5/19/2014)
This item will be removed from future agenda items. Council would like to look into monument signage as
an alternative to painting on elevated water storage tanks.
C. Review ordinances regarding Town Homes, Condos and apartments. (Sanders 8/4/2014)
Council directed staff to look into ordinances regarding town homes, condos and apartments in Town,
and examine possible ordinances to address issues such as safety, aesthetics and occupancy.
D. Review Trophy Club Handbook for Elected and Appointed Officials - Term Limits and other related
topics. (Rowe 7/22/2014)
Council would like to review the entire Handbook for Elected and Appointed Officials in a future
workshop.
11. Review and discussion regarding maintenance of Street Lights within the Town, including outages and other
maintenance and operational issues. (Workshop agenda item #11 was discussed prior to the public hearing.)
Town Manager Slye updated the Council regarding the number of street lights that were out (25 total), and
Oncor has been in town correcting the issue. Residents can also report street light outages through Oncor,
with a link available on the town website. The Police Department will continue on a quarterly basis to check
street lights in town and report outages.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda.
The Council is not permitted to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to
the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the
Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the
topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority.
No citizens addressed the Council.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one
motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed
from the consent agenda and will be considered separately.
12. Consider and take appropriate action regarding the minutes dated September 9, 2014.
Town Council Page 44 of 282 Meeting Date: Tuesday, January 13, 2015
13. Consider and take appropriate action regarding the minutes dated October 28, 2014.
14. Consider and take appropriate action regarding financial and variance report dated October 2014.
15. Consider and take appropriate action regarding an Interlocal Agreement between the Town and Denton
County for Public Safety Application and Maintenance Support; and authorizing the Mayor or his designee
to execute all necessary documents. (For PD)
Attachment G – Executed Interlocal Agreement between the Town and Denton County for Public Safety Application
and Maintenance Support
16. Consider and take appropriate action regarding an agreement between the Town of Trophy Club and Blue
Emergency Services Team Emergency Medical Services (BEST EMS) for Medical Director for operations in
Emergency Medical Services; and authorizing the Mayor or his designee to execute all necessary documents.
Attachment H – Executed agreement between the Town of Trophy Club and Blue Emergency Services Team
Emergency Medical Services (BEST EMS) for Medical Director for operations in Emergency Medical Services
17. Consider and take appropriate action to approve a Resolution providing written consent of the Town for the
annexation of a 4.516 acre tract of land located between Parkview Drive and Trophy Club Drive at Bobcat
Boulevard, at the request of Savi Management Company seeking approval from the Town Council to
petition the Municipal Utility District for annexation into the MUD for fire services and in -district water and
wastewater services; and providing an effective date.
Attachment I – Executed Resolution 2014-47
Council Member Shoffner requested to remove agenda items 12 & 13 from the consent agenda.
Motion made by Council Member Parrow, seconded by Mayor Pro Tem Lamont, to approve the Consent items 14,
15, 16 & 17.
Motion passed unanimously.
Motion made by Council Member Shoffner seconded by Mayor Pro Tem Lamont to table agenda item 12 minutes
dated September 9, 2014 until our next scheduled meeting with the stipulation that we be provided a copy of the
signed Interlocal Agreement between the Town and Northwest Independent School District from item 5 (Interlocal
Agreement between the Town and Northwest Independent School District for School Resource Officer/Absent
Student Assistance Program services for Fiscal Year 2014-2015) and be placed in the record.
Motion passed unanimously.
Motion made by Council Member Shoffner seconded by Mayor Pro Tem Lamont to table agenda item 13 minutes
dated October 28, 2014 until our next scheduled meeting with the stipulation that we be provided a copy of the:
• Nomination that was sent to Denton County from agenda item 17
• the letter of intent that was sent to the Methodist Church from agenda item 23
and both items be placed in the record.
Motion passed unanimously.
REGULAR SESSION
18. Presentation of a Proclamation declaring November 23-29, 2014 as Childhood Cancer Awareness Week.
Attachment J – Proclamation 2014-12
Town Council Page 45 of 282 Meeting Date: Tuesday, January 13, 2015
Council Member Parrow read Proclamation 2014-12 declaring November 23-29, 2014 as Childhood Cancer
Awareness Week.
Motion made by Council Member Parrow, seconded by Council Member Shoffner, to approve Proclamation 2014-
12 declaring November 23-29, 2014 as Childhood Cancer Awareness Week.
Motion passed unanimously.
19. Consider and take appropriate action regarding a zoning change and proposed amendment to Ordinance
No. 2007-15, the same amending Ordinance No. 2000-06, the Town’s Comprehensive Zoning Ordinance, by
creating PD Planned Development NO. 27, in order to increase the acreage of Neighborhood 4, the Isle of
Turnberry by an approximate 0.638 acres currently zoned “CR” - Commercial Recreation to “PD-27” -
Planned Development No. 27, providing that all regulations governing PD No. 27 which are not expressly
repealed shall remain in effect; providing for amendments to Exhibit “B” Development Standards, providing
for the incorporation of Exhibit “A-1” to increase the acreage of PD No. 27; providing a penalty for
violations; and providing an effective date. (Agenda item 19 moved prior agenda item 18)
Planning and Zoning Commission Chairman Sheridan spoke on behalf of the Planning and Zoning Commission
providing an update on this item.
Motion made by Council Member Parrow, seconded by Mayor Pro Tem Lamont, to approve Ordinance 2014-36 an
Ordinance of the Town of Trophy Club, Texas amending Ordinance No. 2007-15 P&Z, the same having amending
Ordinance No. 2000-06 P&Z of the Town, the Town’s Comprehensive Zoning Ordinance, and having amended the
official zoning map of the Town by adopting this Ordinance to reflect changes to the boundaries of PD Planned
Development NO. 27 to increase the size of the area of land designated as Neighborhood 4, by a total of
approximate 0.638 acres formerly zoned “CR” - Commercial Recreation as more fully set forth below in Exhibit “A-
1” which will increase the total acreage of PD No. 27 from 696.9 acres to 697.538 acres.
Motion passed unanimously.
20. Consider and take appropriate action regarding a request for approval of a residential replat for The
Highlands at Trophy Club, Neighborhood 4, The Isle of Turnberry, Lots 1-16, Block A, and Common areas 1-4,
an addition to the Town of Trophy Club, Denton County, Texas. Located at the 2100 Block of Veranda
Avenue. (Agenda item 20 moved prior agenda item #18 and after agenda item 19)
Motion made by Council Member Shoffner, seconded by Council Member Rowe, to approve a residential replat for
The Highlands at Trophy Club, Neighborhood 4, The Isle of Turnberry, Lots 1-16, Block A, and Common areas 1-4,
an addition to the Town of Trophy Club, Denton County, Texas. Located at the 2100 Block of Veranda Avenue.
Motion passed unanimously.
21. Consider and take appropriate action regarding the establishment of a policy setting the frequency of
Internet/Online and Paper updates to the Code of Ordinances of the Town.
Town Manger Slye noted the cost is $20.00 per page with a typical annual cost of updates is approximately $2,000
per year or $400 monthly. With this service, we can keep the online Code current on a monthly basis, and printed
supplements would be prepared quarterly.
Motion made by Council Member Rowe, seconded by Mayor Pro Tem Lamont, to direct staff to establish a policy
setting the frequency of Internet/Online and Paper updates to the Code of Ordinances of the Town in accordance
with the option presented here in the staff report including the monthly internet updates.
Motion passed unanimously.
Town Council Page 46 of 282 Meeting Date: Tuesday, January 13, 2015
22. Consider and take appropriate action providing direction to Staff regarding the repeal or amendment of
Ordinance No. 2014-19 creating Tax Increment Reinvestment Zone No. Two, Town of Trophy Club, Texas
(TIRZ No. 2) and/or reducing, redrawing or otherwise altering the boundaries of TIRZ No. 2.
Council discussed the pros and cons of Tax Increment Reinvestment Zone No. Two.
Motion made by Mayor Pro Tem Lamont, seconded by Council Member Rowe, to repeal Ordinance No. 2014-19
creating Tax Increment Reinvestment Zone No. Two.
Motion carried 5-2-0 with Mayor Pro Tem Lamont, Council Member Reed, Council Member Rowe and Council
Member Kurtz, voting for and Mayor Sanders and Council Member Parrow voting against.
23. Consider and take appropriate action regarding a Resolution repealing Resolution No. 2013-30 and adopting
a new resolution making annual appointments of citizens to serve on the Zoning Board of Adjustment (ZBA)
and reaffirming existing appointments; and providing an effective date.
Zoning Board of Adjustment
1. Robert Radder (2016) *newly appointed 4. Joe Hennig (2015)
2. Michael Biggs (2016) *newly appointed 5. Lou Opipare (2015)
3. Patia Boomsma (2015)
Alt. John Arnott Sr (2015) *newly appointed Alt. Jeffrey Beach (2015) *newly appointed
Alt. Flake Diane Barber (2015) *newly appointed Alt. Candice Vogt (2015) *newly appointed
Attachment K – Updated Staff Report regarding ZBA Appointments (presented at the dais)
Attachment L – Executed Resolution 2014-45
Motion made by Council Member Rowe, seconded by Mayor Pro Tem Lamont, to approve Resolution 2014-45
appointing Robert Radder (#1 expiring 2016) Michael Biggs (#2 expiring 2016) and appointing alternates of John
Arnott Sr. (expiring 2015) Flake Diane Barber (expiring 2015) Jeffrey Beach (expiring 2015) and Candice Vogt
(expiring 2015) to serve on the Zoning Board of Adjustment and reaffirming existing appointments effective
immediately.
Motion passed unanimously.
Motion made by Council Member Row to reconsider previous motion seconded by Council Member Parrow.
Motion passed unanimously.
Motion made by Council Member Rowe, seconded by Council Member Parrow, to approve Resolution 2014-45
appointing Robert Radder (#1 expiring 2016) Michael Biggs (#2 expiring 2016) and appointing alternates of John
Arnott Sr. (expiring 2015) Flake Diane Barber (expiring 2015) Jeffrey Beach (expiring 2015) and Candice Vogt
(expiring 2015) and naming Robert Radder as the chair and reaffirming existing appointments effective
immediately.
Motion passed unanimously.
24. Consider and take appropriate action regarding a Resolution repealing Resolution No. 2014-30 appointing
citizens to serve on the Citizens Financial Advisory Board (CFAB) and adopting a new resolution to fill a
vacancy in an existing seat and to reaffirm existing appointments to the CFAB; and providing an effective
date. (Agenda item 24 moved prior to agenda item 23)
Town Council Page 47 of 282 Meeting Date: Tuesday, January 13, 2015
Citizen Financial Advisory Board
1. Mike Buck (2016) 5. Kathy Carlton (2015)
2. Neil Justice (2016) *newly appointed 6. Constance “Connie” Edwards (2017)
3. Ralph Reed (2017) 7. Roger Williams (2017)
4. Robert Hillman (2017) *newly appointed
Attachment x – Resolution 2014-46
Motion made by Council Member Shoffner, seconded by Council Member Parrow, to approve Resolution 2014-46
appointing Neil Justice (# 2 expiring 2016), Robert Hillman (# 4 expiring 2017) and reaffirming existing
appointments to the CFAB.
Motion carried 6-0-0 with Mayor Sanders, Mayor Pro Tem Lamont, Council Member Parrow, Council Member
Rowe, and Council Member Shoffner, voting for and Council Member Reed abstaining.
25. Consider and take appropriate action on the Citizens Financial Advisory Boards Recommendation regarding
the Texas Municipal Retirement System. (Agenda item 25 moved prior to agenda item 23 but after agenda
item 24)
Kathy Carlton, Vice Chair of the Citizens Financial Advisory Board CFAB provided an overview of the board’s
recommendation regarding the Texas Municipal Retirement System. On October 16th CFAB met with Anthony Mills
with TMRS regarding the Town’s TMRS retirement package. Retirement annuity is currently set at 70% of the
current Cost of Living Adjustment (COLA) rate, and the Town could reduce unfunded liability if the annuity rate
provided by the Town was decreased. CFAB recommends the annuity contribution rate decrease from 70% to 50%
in order reduce unfunded liability. Additionally, CFAB recommends that the Council revisit this issue annually
during the budget process to set the COLA each year.
Main Motion
Motion made by Mayor Pro Tem Lamont, seconded by Council Member Rowe, to go with plan provision number
two with a 30% repeating annuity.
Amended motion
Motion made by Mayor Sanders to go with a plan provision of 50% repeating annuity.
Motion failed for lack of a second.
Main motion
Motion carried 5-2-0 with Mayor Pro Tem Lamont, Council Member Parrow, Council Member Reed, Council
Member Kurtz and Council Member Rowe voting for and Mayor Sanders and Council Member Shoffner voting
against.
26. Town Council Liaison Updates; discussion of same.
• EDC 4B - Monday, November 3, 2014
Council Liaison - Council Member Rowe
• Citizens Financial Advisory Board - Thursday, October 30, 2014
Council Liaison - Mayor Pro Tem Lamont
No action taken, update only.
27. Town Manager Slye's update regarding the following; discussion and provide input regarding same.
• Cell Phones
• Parks and Recreation Update
Town Council Page 48 of 282 Meeting Date: Tuesday, January 13, 2015
o Beck Elementary Fence Repair
o Dino Playground Grand Opening - November 22nd
• Trophy Club Magazine timeline
• Indian Creek Rehab Update
• Website search capability
• Low Cost Pet Vaccine
Town Manager Slye updated the Council and addressed questions; no action taken, update only.
28. Items for Future Agendas.
This item allows Council to request the placement of items on upcoming agendas when the topic of discussion
requires research and review that cannot be accomplished in the time frame between regular Council
meetings. However, a Council Member may request that an item be placed on the next regularly scheduled
meeting without first placing that item on the Future Agenda Items list. All requests for agenda items must
comply with Charter requirements.
Items removed from 'Town Council Future Agenda Items List' as a result of agenda items on the October 28th
agenda:
· Residential Property Renewal for tax incentives and grants for the recovery and renewal of existing residential
properties (Rowe 8/12/2014)
· Consider and take appropriate action regarding giving direction to CFAB. (Sanders 7/22/2014)
No changes were made to the list.
EXECUTIVE SESSION
29. Pursuant to Texas Government Code, Annotated, Subchapter 551, Council will convene into closed
executive session as authorized by Section 551.072 Deliberations about Real Property to deliberate the
purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a
detrimental effect on the position of the governmental body in negotiations with a third person:
(1) Potential sites for the location of a new Police and Town Hall Facility and related negotiations
CONVENE INTO EXECUTIVE SESSION - START TIME – 10:03 P.M.
RECONVENE INTO REGULAR SESSION - START TIME – 10:41 P.M.
RECONVENE INTO REGULAR SESSION
30. Consider and take appropriate action regarding the Executive Session.
No action taken.
ADJOURN
Motion made by Council Member Kurtz, seconded by Mayor Pro Tem Lamont, to adjourn. Motion carried
unanimously. Meeting adjourned at 10:43 p.m.
___________________________________ ___________________________________
Tammy Ard, Town Secretary C. Nick Sanders, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council Page 49 of 282 Meeting Date: Tuesday, January 13, 2015
ATTACHMENT A
Executed Ordinance 2014-35
Town Council Page 50 of 282 Meeting Date: Tuesday, January 13, 2015
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Town Council Page 55 of 282 Meeting Date: Tuesday, January 13, 2015
Town Council Page 56 of 282 Meeting Date: Tuesday, January 13, 2015
Town Council Page 57 of 282 Meeting Date: Tuesday, January 13, 2015
Town Council Page 58 of 282 Meeting Date: Tuesday, January 13, 2015
Town Council Page 59 of 282 Meeting Date: Tuesday, January 13, 2015
ATTACHMENT B
Oath of Office – Tim Kurtz
Town Council Page 60 of 282 Meeting Date: Tuesday, January 13, 2015
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ATTACHMENT C
Statement of Appointed Officer – Tim Kurtz
Town Council Page 62 of 282 Meeting Date: Tuesday, January 13, 2015
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ATTACHMENT D
Certificate of Election – Tim Kurtz
Town Council Page 64 of 282 Meeting Date: Tuesday, January 13, 2015
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ATTACHMENT E
All shared Hardware
Town Council Page 66 of 282 Meeting Date: Tuesday, January 13, 2015
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Town Council Page 70 of 282 Meeting Date: Tuesday, January 13, 2015
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ATTACHMENT F
Executed Ordinance 2014-36 P&Z
Town Council Page 72 of 282 Meeting Date: Tuesday, January 13, 2015
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ATTACHMENT G
Executed Interlocal Agreement between the Town and Denton County for Public Safety Application and
Maintenance Support
Town Council Page 79 of 282 Meeting Date: Tuesday, January 13, 2015
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ATTACHMENT H
Executed agreement between the Town of Trophy Club and Blue Emergency Services Team Emergency Medical
Services (BEST EMS) for Medical Director for operations in Emergency Medical Services
Town Council Page 98 of 282 Meeting Date: Tuesday, January 13, 2015
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ATTACHMENT I
Executed Resolution 2014-47
Town Council Page 106 of 282 Meeting Date: Tuesday, January 13, 2015
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ATTACHMENT J
Proclamation 2014-12
Town Council Page 115 of 282 Meeting Date: Tuesday, January 13, 2015
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ATTACHMENT K
Updated Staff Report regarding ZBA Appointments (presented at the dais)
Town Council Page 117 of 282 Meeting Date: Tuesday, January 13, 2015
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ATTACHMENT L
Executed Resolution 2014-45
Town Council Page 120 of 282 Meeting Date: Tuesday, January 13, 2015
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100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0006-T Name:
Status:Type:Agenda Item Consent Agenda
File created:In control:1/6/2015 Town Council
On agenda:Final action:1/13/2015
Title:Consider and take appropriate action regarding the Minutes dated December 29, 2014.
Attachments:DRAFT TC Minutes December 29, 2014.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding the Minutes dated December 29, 2014.
Town Council Page 123 of 282 Meeting Date: Tuesday, January 13, 2015
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MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, December 29, 2014 at 4:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, December 29, 2014.
The meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
C. Nick Sanders Mayor
Greg Lamont Mayor Pro Tem, Place 5
Jim Parrow Council Member, Place 1
Rhylan Rowe Council Member, Place 3
Tim Kurtz Council Member, Place 4
Philip Shoffner Council Member, Place 6
TOWN COUNCIL MEMBERS ABSENT:
Garrett Reed Council Member, Place 2
STAFF AND GUEST(S) PRESENT:
Mike Slye Town Manager
Stephen Seidel Assistant Town Manager
Cindy Kean Executive Secretary
Matt Jones Senior Planner
Mayor Sanders announced the date of Monday, December 29, 2014 called the Town Council to order and
announced a quorum at 4:07 p.m.
SPECIAL SESSION JOINT MEETING WITH THE
PLANNING & ZONING COMMISSION
PLANNING & ZONING MEMBERS PRESENT:
Dennis Sheridan Chairman
Larry Vowel Vice Chairman
Richard Sennelly Commissioner
LuAnne Oldham Commissioner
PLANNING & ZONING MEMBERS ABSENT:
Brent Card Commissioner
Jon Mills Commissioner
Susan Ross Commissioner
1. Consider and take appropriate action regarding a Meritorious Exception for a sign package proposal located
at 301 Trophy Lake Drive, and being located in Planned Development District 21 (PD-21).
Robin Conarty, co-owner of the new Papa Murphy’s Pizza, provided a presentation and answered questions from
Town Council and Planning & Zoning. Ms. Conarty provided the marketing plan handout from Wendi Fitzgerald,
Senior Property Planner, of Sunwest Real Estate Group for Papa Murphy’s at Trophy Club Plaza to the Town
Council and Planning & Zoning.
Town Council Page 124 of 282 Meeting Date: Tuesday, January 13, 2015
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Attachment A – Marketing Plan for Papa Murphy’s at Trophy Club Plaza
Motion made by Commissioner Sennelly, seconded by Commissioner Oldham to accept the term sheet as
amended this evening.
Motion passed unanimously.
Original motion
Motion made by Mayor Sanders, seconded by Mayor Pro Tem Lamont, to approve meritorious exception given the
various specifications discussed with allowing this signage proposal to extend to March 15th to give time based on
when they are going to open and need the signage, and that we ask the staff to work closely with applicant to
work out any issues that we may come across with either tenants or citizens.
Amended motion
Motion made by Mayor Sanders to amend the original motion, seconded by Mayor Pro Tem Lamont to include no
signage in the median and all signage be at least 5 feet way from the street.
Motion passed unanimously.
ADJOURN
Motion made by Commissioner Sennelly to adjourn, seconded by Commissioner Vowel.
Motion carried unanimously. Planning & Zoning Board meeting adjourned at 5:00 p.m.
Motion made by Council Member Parrow, seconded by Mayor Pro Tem Lamont, to adjourn. Motion carried
unanimously. Meeting adjourned at 5:00 p.m.
___________________________________ ___________________________________
Cynthia Kean, Executive Secretary C. Nick Sanders, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council Page 125 of 282 Meeting Date: Tuesday, January 13, 2015
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ATTACHMENT A
Marketing Plan for Papa Murphy’s at Trophy Club Plaza
Town Council Page 126 of 282 Meeting Date: Tuesday, January 13, 2015
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Conarty. Robin
From: Wendi Fitzgerald <wendiJitzgerald@sunwest-re.com >
Sent: Tuesday, December 09, 2014 11:12 AM
To: Conarty, Robin
Cc: mikeconarty@gmail.com
Subject: RE: Marketing Plan for Papa Murphy's at Trophy Club Plaza
As long as the city is on board with these then they are approved.
Thank you
Wendi Fitzgerald
Senior Property Manager
wendi. fitzgerald@sunwest-re .com
SUNWEST
RE A L ESTA TE GRO U P
14160 Dallas Parkway, Suite 700
Dallas, Texas 75254
P ~ 972.284 .1000
D : 972 .284 .1009
F : 972.284.1050
www.sunwest-re.com
From: Conarty, Robin [mailto:rconartv@khov,com]
Sent: Monday, December 08, 2014 12:24 PM
To: wendi.fitzgerald@sunwest-re.com
Cc: mikeconartv@gmail.com
Subject: IViarketing Plan for Papa Murphy's at Trophy Club Plaza
Hi Wendi,
We are planning to open our store the last week of December or the first week in January and wanted to get your approval on some typical Papa Murphy's
marketing strategies to help ensure our success and a long term partnership with you in Trophy Club Plaza . Below is a list of the strategies for which our
marketing consultant has planned. I've also attached a map to show the approximate locations of each and pictures so you can see exactly what is being
1 Town Council Page 127 of 282 Meeting Date: Tuesday, January 13, 2015
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I prbp·osed. Will you please review all and let us know if you have any questions or concerns? Once we have your approval, we will submit to the city for
permits. Thanks so much!
1. Four 10' Windwavers (Sail Flags) for 60 days (these are very similar to what Tom Thumb had used when they opened their gas station but ours are
smaller and fewer, I believe).
2. "Coming Soon" banner to be installed below our raceway sign for 15-20 days and then "Now Open" banner for 60 days from opening date. (No
picture).
3. Air Balloon for 2 weeks at initial Opening and then again for the weekend of our Grand Opening.
4. Sampling tent for 1-2 days a week during the 60 day Opening/Grand Opening period.
2 Town Council Page 128 of 282 Meeting Date: Tuesday, January 13, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0007-T Name:
Status:Type:Agenda Item Consent Agenda
File created:In control:1/6/2015 Town Council
On agenda:Final action:1/13/2015
Title:Consider and take appropriate action regarding the Minutes dated January 5, 2015.
Attachments:DRAFT TC Minutes January 5, 2015 Special Session.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding the Minutes dated January 5, 2015.
Town Council Page 129 of 282 Meeting Date: Tuesday, January 13, 2015
MINUTES FROM A SPECIAL SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, January 5, 2015 at 8:00 A.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, January 5, 2015. The
meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
C. Nick Sanders Mayor
Greg Lamont Mayor Pro Tem, Place 5
Jim Parrow Council Member, Place 1
Rhylan Rowe Council Member, Place 3
Tim Kurtz Council Member, Place 4
Philip Shoffner Council Member, Place 6
TOWN COUNCIL MEMBERS ABSENT:
Garrett Reed Council Member, Place 2
STAFF AND GUEST(S) PRESENT:
Mike Slye Town Manager
Stephen Seidel Assistant Town Manager
Patricia Adams Town Attorney
Tammy Ard Town Secretary
Mayor Sanders announced the date of Monday, January 5, 2015 called the Town Council to order and announced a
quorum at 8:01 a.m.
SPECIAL SESSION
1. Consider and take appropriate action regarding the appointment and employment offer for Holly Fimbres as
the Town Secretary/RMO.
Holly thanked the Council for coming out today to meet with her and answered questions presented by the
Council.
EXECUTIVE SESSION
2. Council to convene into executive session pursuant to Texas Government Code, Annotated, Subchapter 551,
Section 551.074(a) "Personnel Matters, to discuss the appointment, employment, evaluation, reassignment,
duties, discipline, or dismissal of a public officer or employee:
(1) Town Secretary/RMO employment offer with Ms. Holly Fimbres
CONVENE INTO EXECUTIVE SESSION - START TIME – 8:16 A.M.
Town Council Page 130 of 282 Meeting Date: Tuesday, January 13, 2015
RECONVENE INTO SPECIAL SESSION - START TIME – 8:42 A.M.
RECONVENE INTO SPECIAL SESSION
3. Consider and take appropriate action regarding the Executive Session.
Motion made by Mayor Pro Tem Lamont, seconded by Council Member Parrow, to offer Holly Fimbres the job as
Town Secretary/RMO for the Town of Trophy Club subject to the terms set forth in the offer with the start date of
January 19, 2015.
Motion passed unanimously.
ADJOURN
Motion made by Mayor Pro Tem Lamont, seconded by Council Member Parrow, to adjourn. Motion carried
unanimously. Meeting adjourned at 8:44 a.m.
___________________________________ ___________________________________
Tammy Ard, interim Town Secretary C. Nick Sanders, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council Page 131 of 282 Meeting Date: Tuesday, January 13, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0008-T Name:
Status:Type:Agenda Item Consent Agenda
File created:In control:1/6/2015 Town Council
On agenda:Final action:1/13/2015
Title:Consider and take appropriate action regarding financial and variance report dated November 2014.
Attachments:November Financial Report FY 2015.pdf
November General Fund Budget Report FY 2015.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding financial and variance report dated November 2014.
Town Council Page 132 of 282 Meeting Date: Tuesday, January 13, 2015
GENERAL FUND SUMMARY
YEAR TO DATE NOVEMBER 17%
Revenues Original
Budget Revised Budget Year to Date Variance % Received
Property Tax 5,166,466$ 5,166,466$ 254,710$ (4,911,756)$ 5%
Licenses and Permits 710,631 710,631 104,549 (606,082) 15%
Franchise Fees 812,506 812,506 82,348 (730,158) 10%
Sales Tax 676,323 676,323 123,429 (552,894) 18%
Fines and Fees 466,101 466,101 28,538 (437,563) 6%
Intergovernmental 192,901 192,901 - (192,901) 0%
Grants 77,018 77,018 20,039 (56,979) 26%
Charges for Service 260,852 260,852 28,713 (232,139) 11%
Investment Income 6,000 6,000 600 (5,400) 10%
Miscellaneous Income 118,550 118,550 12,667 (105,883) 11%
Total Revenues 8,487,348$ 8,487,348$ 655,593$ (7,831,755)$ 8%
Other Sources Original
Budget Revised Budget Year to Date Variance % Received
Transfers In 11,000$ 11,000$ -$ (11,000) 0%
Total Available Resources 8,498,348$ 8,498,348$ 655,593$ (7,842,755)$ 8%
Expenditures Original
Budget Revised Budget Year to Date Variance % Used
Manager's Office 899,938$ 899,938$ 107,523$ 792,416$ 12%
Human Resources 92,495 92,495 11,224 81,271 12%
Information Services 423,312 423,312 62,262 361,050 15%
Legal 193,389 193,389 22,121 171,268 11%
Police 2,110,098 2,110,098 282,447 1,827,651 13%
Emergency Medical Services 1,016,722 1,016,722 126,147 890,575 12%
Streets 411,677 411,677 43,398 368,279 11%
Medians 299,310 299,310 38,716 260,594 13%
Parks 1,043,416 1,043,416 131,379 912,037 13%
Recreation 550,039 550,039 34,866 515,173 6%
Community Events 60,201 60,201 2,249 57,952 4%
Community Development 572,921 572,921 66,669 506,252 12%
Finance 387,097 387,097 35,430 351,667 9%
Municipal Court 85,936 85,936 10,946 74,990 13%
Facilities Maintenance 111,042 111,042 64,206 46,836 58%
Total Expenditures 8,257,593$ 8,257,593$ 1,039,583$ 7,218,010$ 13%
Other Uses Original
Budget Revised Budget Year to Date Variance % Used
Transfers Out (385,000)$ (385,000)$ -$ 385,000$ 0%
Total Outflows of Resources 8,642,593$ 8,642,593$ 1,039,583$ 7,603,010$ 12%
Percent of Budget Year Transpired
Town Council Page 133 of 282 Meeting Date: Tuesday, January 13, 2015
Fund balance Original
Budget
Revised
Budget Year to Date
Beginning fund balance 2,960,660$ 2,851,702$ 2,851,702$
+ Net increase (Decrease)(144,245) (144,245) (383,989)
Ending Fund Balance 2,816,415$ 2,707,457$ 2,467,713$
Fund balance Detail Original
Budget Revised Budget Year to Date
Reserve Fund balance
(30% of Total Expenditures)2,477,278$ 2,477,278$ 311,875$
Assigned Fund Balance 228,138 228,138 228,138
Unassigned Fund Balance in
Excess (Deficit) of 30%202,839 202,839 1,927,700
Total Fund balance 2,908,255$ 2,908,255$ 2,467,713$
From FY 2015 Budget
Based on FY 2013 Audit
Numbers
Town Council Page 134 of 282 Meeting Date: Tuesday, January 13, 2015
Departmental Budget Reports
YEAR TO DATE NOVEMBER 17%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 6,027,651$ 6,027,651$ 775,053$ 5,252,598$ 13%
Services & Supplies 1,954,139 1,954,139 264,529 1,689,610 14%
Capital 275,803 275,803 - 275,803 0%
Total 8,257,593$ 8,257,593$ 1,039,583$ 7,218,010$ 13%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 757,082$ 757,082$ 89,278$ 667,804$ 12%
Services & Supplies 142,856 142,856 18,244 124,612 13%
Total 899,938$ 899,938$ 107,523$ 792,416$ 12%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 162,446$ 162,446$ 20,727$ 141,719$ 13%
Services & Supplies 30,943 30,943 1,394 29,549 5%
Total 193,389$ 193,389$ 22,121$ 171,268$ 11%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 87,655$ 87,655$ 11,029$ 76,626$ 13%
Services & Supplies 4,840 4,840 195 4,645 4%
Total 92,495$ 92,495$ 11,224$ 81,271$ 12%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 191,325$ 191,325$ 24,688$ 166,637$ 13%
Services & Supplies 200,374 200,374 37,575 162,799 19%
Capital 31,613 31,613 - 31,613 0%
Total 423,312$ 423,312$ 62,262$ 361,050$ 15%
Percent of Budget Year Transpired
Manager's Office
Legal
Human Resources
Information Services
General Fund Summary
Town Council Page 135 of 282 Meeting Date: Tuesday, January 13, 2015
Departmental Budget Reports
YEAR TO DATE NOVEMBER 17%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 1,868,734$ 1,868,734$ 253,398$ 1,615,336$ 14%
Services & Supplies 241,364 241,364 29,049 212,315 12%
Total 2,110,098$ 2,110,098$ 282,447$ 1,827,651$ 13%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 764,304$ 764,304$ 116,696$ 647,608$ 15%
Services & Supplies 73,058 73,058 9,452 63,606 13%
Capital 179,360 179,360 - 179,360 0%
Total 1,016,722$ 1,016,722$ 126,147$ 890,575$ 12%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 222,195$ 222,195$ 29,215$ 192,980$ 13%
Services & Supplies 189,482 189,482 14,183 175,299 7%
Total 411,677$ 411,677$ 43,398$ 368,279$ 11%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 151,083$ 151,083$ 20,405$ 130,678$ 14%
Services & Supplies 148,227 148,227 18,311 129,916 12%
Total 299,310$ 299,310$ 38,716$ 260,594$ 13%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 75,397$ 75,397$ 9,547$ 65,850$ 13%
Services & Supplies 10,539 10,539 1,398 9,141 13%
Total 85,936$ 85,936$ 10,946$ 74,990$ 13%
Percent of Budget Year Transpired
Police
EMS
Medians
Streets
Municipal Court
Town Council Page 136 of 282 Meeting Date: Tuesday, January 13, 2015
Departmental Budget Reports
YEAR TO DATE NOVEMBER 17%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 266,946$ 266,946$ 29,979$ 236,967$ 11%
Services & Supplies 120,151 120,151 5,451 114,700 5%
Total 387,097$ 387,097$ 35,430$ 351,667$ 9%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 429,897$ 429,897$ 56,723$ 373,174$ 13%
Services & Supplies 143,024 143,024 9,946 133,078 7%
Total 572,921$ 572,921$ 66,669$ 506,252$ 12%
Category Original Budget Revised Budget Year to Date Variance % Used
Services & Supplies 111,042$ 111,042$ 64,206$ 46,836$ 58%
Total 111,042$ 111,042$ 64,206$ 46,836$ 58%
Facilities Maintenance
Percent of Budget Year Transpired
Finance
Community Development
The Town's annual property insurance premiums were paid for in full under Facilities Maintenance in order to
take advantage of an early payment discount. (This expenditure represents 50% of the department's budget,
and the actual cost was $973 less than the budgeted amount.)
Town Council Page 137 of 282 Meeting Date: Tuesday, January 13, 2015
Departmental Budget Reports
YEAR TO DATE NOVEMBER 17%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 657,422$ 657,422$ 87,219$ 570,203$ 13%
Services & Supplies 321,164 321,164 44,159 277,005 14%
Capital 64,830 64,830 - 64,830 0%
Total 1,043,416$ 1,043,416$ 131,379$ 912,037$ 13%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 393,165$ 393,165$ 26,149$ 367,016$ 7%
Services & Supplies 156,874 156,874 8,718 148,156 6%
Total 550,039$ 550,039$ 34,866$ 515,173$ 6%
Category Original Budget Revised Budget Year to Date Variance % Used
Services & Supplies 60,201$ 60,201$ 2,249$ 57,952$ 4%
Total 60,201$ 60,201$ 2,249$ 57,952$ 4%
Parks
Recreation
Community Events
Percent of Budget Year Transpired
Town Council Page 138 of 282 Meeting Date: Tuesday, January 13, 2015
CAPITAL PROJECTS FUND
YEAR TO DATE NOVEMBER 17%
Revenues Original
Budget
Revised
Budget Year to Date Variance % Received
Contributions $ 200,000 $ 200,000 $ - 200,000$ 0%
Interest Income 500$ 500$ 123$ 377$ 25%
Total 200,500$ 200,500$ 123$ 200,377$ 0%
Other Sources Original
Budget
Revised
Budget Year to Date Variance % Received
Transfer In 385,000$ 385,000$ -$ -$ 0%
Total 385,000$ 385,000$ -$ -$ NA
Expenditures Original
Budget
Revised
Budget Year to Date Variance % Used
Capital Outlay 4,627,524 4,627,524 144,580 4,482,944 3%
Total 4,627,524$ 4,627,524$ 144,580$ 4,482,944$ 3%
Fund Balance Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance 4,275,854$ 4,275,854$ 4,275,854$
+Net Increase (Decrease)(4,042,024) (4,042,024) (144,457)
Ending Fund Balance 233,830$ 233,830$ 4,131,397$
Percent of Budget Year Transpired
Town Council Page 139 of 282 Meeting Date: Tuesday, January 13, 2015
DEBT SERVICE FUND
YEAR TO DATE NOVEMBER 17%
Revenues Original
Budget
Revised
Budget Year to Date Variance % Received
Property Tax 1,498,303$ 1,498,303$ 73,743$ (1,424,560)$ 5%
Interest Income 250 250 7 (243) 3%
Total Revenue 1,498,553$ 1,498,553$ 73,750$ (1,424,803)$ 5%
Other Sources Original
Budget
Revised
Budget Year to Date Variance % Received
Transfers In 127,350$ 127,350$ -$ 127,350$ 0%
Total 127,350$ 127,350$ -$ 127,350$ 0%
Expenditures Original
Budget
Revised
Budget Year to Date Variance % Used
Principal Payments 1,088,000$ 1,088,000$ -$ 1,088,000$ 0%
Interest Payments 481,912 481,912 - 481,912 0%
Paying Agent Fees 3,750 3,750 750 3,000 20%
Total Expenditures 1,573,662$ 1,573,662$ 750$ 1,572,912$ 0%
Fund Balance Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance 122,222$ 122,222$ 122,222$
+Net Increase (Decrease)52,241 52,241 73,000
Ending Fund Balance 174,463$ 174,463$ 195,222$
Percent of Budget Year Transpired
From FY 2015 Budget
Town Council Page 140 of 282 Meeting Date: Tuesday, January 13, 2015
COURT SECURITY FUND
YEAR TO DATE NOVEMBER 17%
Revenue Original
Budget
Revised
Budget Year to Date Variance % Received
Municipal Court Security Fee 3,788$ 3,788$ 427$ (3,361)$ 11%
Total Revenue 3,788$ 3,788$ 427$ (3,361)$ 11%
Other Uses Original
Budget
Revised
Budget Year to Date Variance % Received
Transfer to General Fund 3,000$ 3,000$ -$ 3,000$ 0%
Total Other Uses 3,000$ 3,000$ -$ 3,000$ 0%
Fund Balance Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance 22,526$ 22,526$ 22,526$
+Net Increase (Decrease)788 788 427
Ending Fund Balance 23,314$ 23,314$ 22,953$
Percent of Budget Year Transpired
From FY 2015 Budget
Town Council Page 141 of 282 Meeting Date: Tuesday, January 13, 2015
COURT TECHNOLOGY FUND
YEAR TO DATE NOVEMBER 17%
Revenue Original
Budget
Revised
Budget Year to Date Variance % Received
Fines & Fees 5,000$ 5,000$ 569$ (4,431)$ 11%
Miscellaneous - - - - NA
Total Revenue 5,000$ 5,000$ 569$ (4,431)$ 11%
Expenditures Original
Budget
Revised
Budget Year to Date Variance % Used
Purchased Services 5,730$ 5,730$ -$ 5,730$ 0%
Total Expenditure 5,730$ 5,730$ -$ 5,730$ 0%
Fund Balance Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance 22,071$ 22,071$ 22,071$
+Net Increase (Decrease)(730) (730) 569
Ending Fund Balance 21,341$ 21,341$ 22,640$
Percent of Budget Year Transpired
From FY 2015 Budget
Town Council Page 142 of 282 Meeting Date: Tuesday, January 13, 2015
ECONOMIC DEVELOPMENT COPORATION 4B
YEAR TO DATE NOVEMBER 17%
Revenue Original
Budget
Revised
Budget Year to Date Variance % Received
Sales Tax 327,272$ 327,272$ 58,939$ 268,333$ 18%
Interest Income 300 300 88 212 29%
Miscellaneous - - 1,000 (1,000) 100%
Total Revenue 327,572$ 327,572$ 60,027$ 267,545$ 18%
Expenditures Original
Budget
Revised
Budget Year to Date Variance % Used
Auditing 1,000$ 1,000$ -$ 1,000$ 0%
Advertising 3,000 3,000 6,000 (3,000) 200%
Printing 500 500 - 500 0%
Schools & Training 2,120 2,120 - 2,120 0%
Dues & Membership 1,050 1,050 - 1,050 0%
Travel & Per Diem 1,533 1,533 - 1,533 0%
Office Supplies 400 400 - 400 0%
Miscellaneous Expense 7,100 7,100 608 6,492 9%
Capital EDC Projects 11,850 11,850 - 11,850 0%
Incentive Programs 140,773 140,773 - 140,773 0%
Total Expenditures 169,326$ 169,326$ 6,608$ 162,718$ 4%
Other Uses Original
Budget
Revised
Budget Year to Date Variance % Used
Transfer to General Fund 155,634$ 155,634$ -$ 155,634$ 0%
Total Other Uses 155,634$ 155,634$ -$ 155,634$ 0%
Fund Balance Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance 167,530$ 167,530$ 167,530$
+Net Increase (Decrease)2,612 2,612 53,419
Ending Fund Balance 170,142$ 170,142$ 220,949$
Percent of Budget Year Transpired
Advertising is $3,000 over budget, this is due to $6,000 expense for Trophy Club Magazine. This expense
is off set by the prior years advertising revenue for the magazine of $6,300
From FY 2015 Budget
Town Council Page 143 of 282 Meeting Date: Tuesday, January 13, 2015
CRIME CONTROL PREVENTION DISTRICT
YEAR TO DATE NOVEMBER 17%
Revenue Original
Budget
Revised
Budget Year to Date Variance % Received
Sales Tax 147,272$ 147,272$ 26,871$ (120,401)$ 18%
Interest Income - - 20 20 NA
Total Revenue 147,272$ 147,272$ 26,891$ (120,381)$ 18%
Expenditures Original
Budget
Revised
Budget Year to Date Variance % Used
Services & Supplies 36,285$ 36,285$ -$ 36,285$ 0%
Capital Expenses 47,179 47,179 29,926 17,253 63%
Total Expenditure 83,464$ 83,464$ 29,926$ 53,538$ 36%
Other Uses Original
Budget
Revised
Budget Year to Date Variance % Used
Transfer to Debt Service 75,000$ 75,000$ -$ 75,000$ NA
Total Other Uses 75,000$ 75,000$ -$ 75,000$ NA
Fund Balance Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance 92,246$ 92,246$ 92,246$
+Net Increase (Decrease)(11,192) (11,192) (3,034)
Ending Fund Balance 81,054$ 81,054$ 89,212$
Percent of Budget Year Transpired
From FY 2015 Budget
Town Council Page 144 of 282 Meeting Date: Tuesday, January 13, 2015
HOTEL OCCUPANCY
YEAR TO DATE NOVEMBER 17%
Revenue Original
Budget
Revised
Budget Year to Date Variance % Received
Hotel Occupancy Tax 233,416$ 233,416$ 44,004$ (189,412)$ 19%
Interest income 300 300 81 (219) 27%
Total Revenue 233,716$ 233,716$ 44,084$ (189,632)$ 19%
Expenditures Original
Budget
Revised
Budget Year to Date Variance % Used
Event Rentals 38,825$ 38,825$ -$ 38,825$ 0%
Total Expenditures 38,825$ 38,825$ -$ 38,825$ 0%
Fund Balance Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance 285,590$ 285,590$ 285,590$
+Net Increase (Decrease)194,891 194,891 44,084
Ending Fund Balance 480,481$ 480,481$ 329,674$
Percent of Budget Year Transpired
From FY 2015 Budget
Town Council Page 145 of 282 Meeting Date: Tuesday, January 13, 2015
STORM DRAINAGE UTILITY FUND
YEAR TO DATE NOVEMBER 17%
Revenue Original
Budget
Revised
Budget Year to Date Variance % Received
Storm Drainage Fees 402,800$ 402,800$ 67,815$ (334,985)$ 17%
Miscellaneous Revenue 21,000 21,000 - (21,000) NA
Interest Income 100 100 7 (93) NA
Total Revenue 423,900$ 423,900$ 67,822$ (356,078)$ 16%
Expenses Original
Budget
Revised
Budget Year to Date Variance % Used
Operating Expenses 178,283 178,283 8,172 170,111 5%
Debt Service 178,963 178,963 - 178,963 NA
Total Expenses 357,246$ 357,246$ 8,172$ 349,074$ 2%
Other Uses Original
Budget
Revised
Budget Year to Date Variance % Used
Transfer to Debt Service 27,350$ 27,350$ -$ 27,350$ 0%
Total Other Uses 27,350$ 27,350$ -$ 27,350$ 0%
Working Capital Year to Date Operating
Days
Beginning Working Capital 120,619$ 113
+Net Increase (Decrease)59,650 56
Ending Working Capital 180,269$ 169
Percent of Budget Year Transpired
Town Council Page 146 of 282 Meeting Date: Tuesday, January 13, 2015
STREET MAINTENANCE SALES TAX FUND
YEAR TO DATE NOVEMBER 17%
Revenue Original
Budget
Revised
Budget Year to Date Variance % Received
Sales Tax 163,636$ 163,636$ 29,469$ (134,167)$ 18%
Total Revenue 163,636$ 163,636$ 29,469$ (134,167)$ 18%
Expenditures Original
Budget
Revised
Budget Year to Date Variance % Used
Operating Expenditures 131,300$ 131,300$ 12,722$ 118,578$ 10%
Total Expenses 131,300$ 131,300$ 12,722$ 118,578$ 10%
Other Uses Original
Budget
Revised
Budget Year to Date Variance % Used
Transfer To Debt Service 25,000$ 25,000$ -$ 25,000$ 0%
Total Other Uses 25,000$ 25,000$ -$ 25,000$ 0%
Fund Balance Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance 24,268$ 24,268$ 24,268$
+Net Increase (Decrease)7,336 7,336 16,747
Ending Fund Balance 31,604$ 31,604$ 41,015$
Percent of Budget Year Transpired
From FY 2015 Budget
Town Council Page 147 of 282 Meeting Date: Tuesday, January 13, 2015
TROPHY CLUB PARK FUND
YEAR TO DATE NOVEMBER 17%
Revenue Original
Budget
Revised
Budget Year to Date Variance % Received
Park Revenue 153,752$ 153,752$ 26,014$ (127,738)$ 17%
Interest Incom -$ -$ 6$ 6$ NA
Total Revenue 153,752$ 153,752$ 26,020$ (127,732)$ 17%
Expenses Original
Budget
Revised
Budget Year to Date Variance % Used
Salaries 43,008$ 43,008$ 4,769$ 38,239$ 11%
Longevity 112 112 - 112 0%
Stipend 300 300 900 (600) 300%
Retirement 4,222 4,222 518 3,704 12%
Medical Insurance 2,826 2,826 342 2,484 12%
Dental Insurance 155 155 30 125 19%
Vision Insurance 32 32 4 28 14%
Life Insurance & Other 211 211 28 183 13%
Social Security Taxes 2,673 2,673 344 2,329 13%
Medicare Taxes 630 630 80 550 13%
Unemployment Taxes 306 306 48 258 16%
Workman's compensation 1,033 1,033 - 1,033 0%
Total Personnel Services 55,508$ 55,508$ 7,064$ 48,444$ 13%
Professional Outside
Services 5,000$ 5,000$ -$ 5,000$ 0%
Auditing 1,000 1,000 - 1,000 0%
Software & Support 3,849 3,849 53 3,796 1%
Advertising 1,500 1,500 82 1,418 5%
Printing 1,416 1,416 - 1,416 0%
Schools & Training 340 340 385 (45) 113%
Service Charges & Fees 6,000 6,000 - 6,000 0%
Electricity 3,600 3,600 172 3,428 5%
Water 1,697 1,697 323 1,374 19%
Telephone 1,600 1,600 147 1,453 9%
Communication/Pagers/Mo
biles 1,560 1,560 410 1,150 26%
Property Maintenance 10,500 10,500 2,792 7,708 27%
Equipment Maintenance 2,426 2,426 34 2,392 1%
Independent labor 10,200 10,200 1,600 8,600 16%
Portable Toilets 4,000 4,000 607 3,393 15%
Dues & Membership 320 320 30 290 9%
Travel & Per Diem 387 387 451 (64) 117%
Office Supplies 1,013 1,013 562 451 55%
Postage 318 318 - 318 0%
Fuel 1,490 1,490 197 1,293 13%
Uniforms 645 645 235 410 36%
Community Events 6,500 6,500 4,359 2,141 67%
Small tools 1,400 1,400 - 1,400 0%
Furniture/Equipment
<$5,000 1,720 1,720 1,867 (147) 109%
Maintenance Supplies 451 451 81 370 18%
Miscellaneous Expense 557 557 - 557 0%
Total Services & Supplies 69,489$ 69,489$ 14,387$ 55,102$ 21%
Percent of Budget Year Transpired
Town Council Page 148 of 282 Meeting Date: Tuesday, January 13, 2015
TROPHY CLUB PARK FUND CONTINUED
Capital Expense 25,330$ 25,330$ -$ 25,330$ 0%
Total Expenses 150,327$ 150,327$ 21,451$ 128,876$ 14%
Other Uses Original
Budget
Revised
Budget Year to Date Variance % Used
Park Administration Transfer 8,000$ 8,000$ -$ 8,000$ 0%
Total Other Uses 8,000$ 8,000$ -$ 8,000$ 0%
Fund Balance Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance 4,389$ 4,389$ 4,389$
+Net Increase (Decrease)(4,575) (4,575) 4,569
Ending Fund Balance (186)$ (186)$ 8,958$
From FY 2015 Budget
Town Council Page 149 of 282 Meeting Date: Tuesday, January 13, 2015
RECREATIONAL PROGRAMS
YEAR TO DATE NOVEMBER 17%
Revenue Original
Budget
Revised
Budget Year to Date Variance % Received
Recreational Programs 4,000$ 4,000$ 288$ (3,712)$ NA
Total Revenue 4,000$ 4,000$ 288$ (3,712)$ NA
Expenditures Original
Budget
Revised
Budget Year to Date Variance % Used
Recreational Programs 4,000$ 4,000$ 1,022$ 2,978$ NA
Total Expenditures 4,000$ 4,000$ 1,022$ 2,978$ NA
Fund Balance Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance 4,000$ 4,000$ 4,000$
+Net Increase (Decrease)- - (734)
Ending Fund Balance 4,000$ 4,000$ 3,266$
Percent of Budget Year Transpired
Town Council Page 150 of 282 Meeting Date: Tuesday, January 13, 2015
1/8/2015 12:54:56 AM Page 1 of 16
Budget Report
Town of Trophy Club, TX Account Summary
For Fiscal: 2014-2015 Period Ending: 11/30/2014
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Fund: 01 - GENERAL FUND
Revenue
Department: 000 - General
Category: 40 - Taxes
Property Taxes 5,138,466.00 251,378.47 -4,887,087.53 95.11%178,099.8301-000-40100 5,138,466.00
Property Taxes/Delinquent 15,000.00 2,741.57 -12,258.43 81.72%519.7601-000-40125 15,000.00
Property Taxes/Penalty & Interest 13,000.00 590.42 -12,409.58 95.46%166.0601-000-40150 13,000.00
Sales Tax - General 654,543.00 117,877.06 -536,665.94 81.99%62,495.8301-000-40300 654,543.00
Mixed Beverage Tax 21,780.00 5,551.69 -16,228.31 74.51%0.0001-000-40360 21,780.00
Category: 40 - Taxes Total:378,139.21241,281.485,842,789.00 5,842,789.00 -5,464,649.79 93.53 %
Category: 41 - Licenses & Permits
Electric Franchise 389,270.00 0.00 -389,270.00 100.00%0.0001-000-41050 389,270.00
Gas Franchise 69,690.00 0.00 -69,690.00 100.00%0.0001-000-41100 69,690.00
Telecommunication Franchise 49,188.00 12,885.52 -36,302.48 73.80%11,152.2601-000-41150 49,188.00
Cable Franchise 221,453.00 54,011.79 -167,441.21 75.61%54,011.7901-000-41200 221,453.00
Refuse Franchise 82,905.00 15,450.61 -67,454.39 81.36%7,464.1601-000-41250 82,905.00
Building Permits 500,952.00 74,550.12 -426,401.88 85.12%25,880.8801-000-41300 500,952.00
Miscellaneous Permits 209,679.00 29,999.28 -179,679.72 85.69%11,671.2301-000-41330 209,679.00
Category: 41 - Licenses & Permits Total:186,897.32110,180.321,523,137.00 1,523,137.00 -1,336,239.68 87.73 %
Category: 42 - Intergovernmental
MUD Service Contract 26,271.00 0.00 -26,271.00 100.00%0.0001-000-42000 26,271.00
Intergovernmental Transfer MUD 10,996.00 0.00 -10,996.00 100.00%0.0001-000-42100 10,996.00
Intergovernmental Transfer EDC 155,634.00 0.00 -155,634.00 100.00%0.0001-000-42150 155,634.00
Grant Revenue 77,018.00 20,039.42 -56,978.58 73.98%0.0001-000-42500 77,018.00
Category: 42 - Intergovernmental Total:20,039.420.00269,919.00 269,919.00 -249,879.58 92.58 %
Category: 43 - Fines & Fees
City Vehicle Registration Fees/Child S…10,000.00 11,087.82 1,087.82 110.88%11,087.8201-000-43002 10,000.00
Golf Cart Registration 1,000.00 300.00 -700.00 70.00%175.0001-000-43005 1,000.00
Records Management Revenue 500.00 90.00 -410.00 82.00%3.0001-000-43011 500.00
Municipal Court Fines/Fees 128,750.00 13,811.28 -114,938.72 89.27%4,818.8701-000-43100 128,750.00
Municipal Court - Child Safety Fees 5,665.00 850.00 -4,815.00 85.00%300.0001-000-43105 5,665.00
Zoning Fees 0.00 300.00 300.00 0.00%0.0001-000-43220 0.00
Platting Fees 3,000.00 245.00 -2,755.00 91.83%0.0001-000-43225 3,000.00
Developer Fees 30,000.00 0.00 -30,000.00 100.00%0.0001-000-43230 30,000.00
P&Z Administrative Fees 3,000.00 880.00 -2,120.00 70.67%880.0001-000-43240 3,000.00
Day Camp Programs 60,000.00 0.00 -60,000.00 100.00%0.0001-000-43310 60,000.00
Community Events Revenue 1,200.00 0.00 -1,200.00 100.00%0.0001-000-43315 1,200.00
Pool Entry Fees 123,789.00 0.00 -123,789.00 100.00%0.0001-000-43320 123,789.00
Pool Rentals 19,480.00 0.00 -19,480.00 100.00%0.0001-000-43325 19,480.00
Swim Team Programs 26,260.00 0.00 -26,260.00 100.00%0.0001-000-43330 26,260.00
Aquatic Programs 19,190.00 0.00 -19,190.00 100.00%0.0001-000-43335 19,190.00
Pool Concessions 23,000.00 0.00 -23,000.00 100.00%0.0001-000-43340 23,000.00
Denton/Tarrant County - EMS 5,000.00 0.00 -5,000.00 100.00%0.0001-000-43425 5,000.00
Animal Control 3,500.00 687.00 -2,813.00 80.37%311.0001-000-43600 3,500.00
Miscellaneous Police Revenue 1,500.00 58.40 -1,441.60 96.11%38.4001-000-43650 1,500.00
Convenience Fees 1,267.00 228.09 -1,038.91 82.00%82.0301-000-43800 1,267.00
Category: 43 - Fines & Fees Total:28,537.5917,696.12466,101.00 466,101.00 -437,563.41 93.88 %
Category: 44 - Charges for Services
EMS Runs 150,072.00 28,712.83 -121,359.17 80.87%12,545.0601-000-44000 150,072.00
NISD Contract for SRO 102,780.00 0.00 -102,780.00 100.00%0.0001-000-44001 102,780.00
Town Council Page 151 of 282 Meeting Date: Tuesday, January 13, 2015
Budget Report For Fiscal: 2014-2015 Period Ending: 11/30/2014
1/8/2015 12:54:56 AM Page 2 of 16
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
PID Reimbursement 8,000.00 0.00 -8,000.00 100.00%0.0001-000-44003 8,000.00
Category: 44 - Charges for Services Total:28,712.8312,545.06260,852.00 260,852.00 -232,139.17 88.99 %
Category: 45 - Rents
Recreation Rentals 33,000.00 6,350.00 -26,650.00 80.76%6,190.0001-000-45100 33,000.00
Cell Tower Lease Revenue 34,500.00 5,750.00 -28,750.00 83.33%2,875.0001-000-45150 34,500.00
Category: 45 - Rents Total:12,100.009,065.0067,500.00 67,500.00 -55,400.00 82.07 %
Category: 47 - Investment Income
Interest Income 6,000.00 599.97 -5,400.03 90.00%254.1401-000-47000 6,000.00
Category: 47 - Investment Income Total:599.97254.146,000.00 6,000.00 -5,400.03 90.00 %
Category: 49 - Other Financing Sources
Transfer In 11,000.00 0.00 -11,000.00 100.00%0.0001-000-49220 11,000.00
Category: 49 - Other Financing Sources Total:0.000.0011,000.00 11,000.00 -11,000.00 100.00 %
Category: 51 - Miscellaneous
Miscellaneous Revenue 51,050.00 567.01 -50,482.99 98.89%566.9201-000-51012 51,050.00
Category: 51 - Miscellaneous Total:567.01566.9251,050.00 51,050.00 -50,482.99 98.89 %
Department: 000 - General Total:655,593.35391,589.048,498,348.00 8,498,348.00 -7,842,754.65 92.29 %
Revenue Total:655,593.35391,589.048,498,348.00 8,498,348.00 -7,842,754.65 92.29 %
Expense
Department: 000 - General
Category: 99 - Other Financing Uses
Transfer Out 385,000.00 0.00 385,000.00 100.00%0.0001-000-99150 385,000.00
Transfer to Future Replacement Rese…233,243.00 0.00 233,243.00 100.00%0.0001-000-99500 233,243.00
Category: 99 - Other Financing Uses Total:0.000.00618,243.00 618,243.00 618,243.00 100.00 %
Department: 000 - General Total:0.000.00618,243.00 618,243.00 618,243.00 100.00 %
Department: 140 - Manager's Office
Category: 50 - Personnel Services
Salaries - Regular 523,682.00 60,328.66 463,353.34 88.48%36,539.2001-140-50100 523,682.00
Salaries - Longevity 1,863.00 0.00 1,863.00 100.00%0.0001-140-50140 1,863.00
Salaries - Stipend 4,500.00 4,000.00 500.00 11.11%4,000.0001-140-50145 4,500.00
Retirement 115,002.00 13,102.57 101,899.43 88.61%8,212.6501-140-51200 115,002.00
Medical Insurance 51,838.00 5,780.96 46,057.04 88.85%3,592.9001-140-51210 51,838.00
Dental Insurance 3,828.00 431.88 3,396.12 88.72%263.3401-140-51215 3,828.00
Vision Insurance 819.00 93.07 725.93 88.64%56.7401-140-51216 819.00
Life Insurance & Other 3,445.00 411.32 3,033.68 88.06%250.8001-140-51218 3,445.00
Social Security Taxes 29,400.00 2,557.32 26,842.68 91.30%1,584.5201-140-52220 29,400.00
Medicare Taxes 7,686.00 926.53 6,759.47 87.95%584.0501-140-52225 7,686.00
Unemployment Taxes 1,242.00 5.75 1,236.25 99.54%5.7501-140-52250 1,242.00
Workman's Compensation 1,327.00 0.00 1,327.00 100.00%0.0001-140-52260 1,327.00
Auto Allowance 12,000.00 1,640.00 10,360.00 86.33%1,000.0001-140-52950 12,000.00
Employee Relations 450.00 0.00 450.00 100.00%0.0001-140-52960 450.00
Category: 50 - Personnel Services Total:89,278.0656,089.95757,082.00 757,082.00 667,803.94 88.21 %
Category: 60 - Purchased Services
Professional Outside Services 2,000.00 0.00 2,000.00 100.00%0.0001-140-60100 2,000.00
Records Management 1,584.00 263.00 1,321.00 83.40%131.5001-140-60805 1,584.00
Newsletter/Year-in-Review 10,000.00 0.00 10,000.00 100.00%0.0001-140-61500 10,000.00
Elections 24,000.00 3,417.72 20,582.28 85.76%67.7201-140-62100 24,000.00
Advertising 3,000.00 38.00 2,962.00 98.73%38.0001-140-63200 3,000.00
Printing 2,000.00 0.00 2,000.00 100.00%0.0001-140-63250 2,000.00
Schools & Training 3,775.00 88.25 3,686.75 97.66%-88.2501-140-63551 3,775.00
Telephone 500.00 0.00 500.00 100.00%0.0001-140-64300 500.00
Communications /Pagers/Mobiles 4,980.00 459.99 4,520.01 90.76%337.9901-140-64400 4,980.00
Independent Labor 1,700.00 202.50 1,497.50 88.09%75.0001-140-67000 1,700.00
Dues & Membership 19,294.00 7,714.50 11,579.50 60.02%6,372.0001-140-68100 19,294.00
Travel & per diem 7,678.00 1,278.71 6,399.29 83.35%0.0001-140-68200 7,678.00
Town Council Page 152 of 282 Meeting Date: Tuesday, January 13, 2015
Budget Report For Fiscal: 2014-2015 Period Ending: 11/30/2014
1/8/2015 12:54:56 AM Page 3 of 16
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Meetings 9,608.00 445.83 9,162.17 95.36%359.8301-140-68600 9,608.00
Category: 60 - Purchased Services Total:13,908.507,293.7990,119.00 90,119.00 76,210.50 84.57 %
Category: 70 - Supplies
Office Supplies 3,000.00 277.60 2,722.40 90.75%184.2301-140-70100 3,000.00
Postage 2,187.00 218.79 1,968.21 90.00%76.5001-140-70300 2,187.00
Publications/Books/Subscriptions 48.00 0.00 48.00 100.00%0.0001-140-70400 48.00
Mayor/Council Expense 20,402.00 1,380.99 19,021.01 93.23%261.9901-140-70600 20,402.00
Maintenance Supplies 100.00 0.00 100.00 100.00%0.0001-140-79100 100.00
Contingency Expense 25,000.00 2,458.56 22,541.44 90.17%275.0001-140-79900 25,000.00
Miscellaneous Expense 2,000.00 0.00 2,000.00 100.00%0.0001-140-79999 2,000.00
Category: 70 - Supplies Total:4,335.94797.7252,737.00 52,737.00 48,401.06 91.78 %
Department: 140 - Manager's Office Total:107,522.5064,181.46899,938.00 899,938.00 792,415.50 88.05 %
Department: 160 - Legal
Category: 50 - Personnel Services
Salaries - Regular 116,233.00 14,579.21 101,653.79 87.46%8,889.7601-160-50100 116,233.00
Salaries - Longevity 1,058.00 0.00 1,058.00 100.00%0.0001-160-50140 1,058.00
Salaries - Stipend 750.00 750.00 0.00 0.00%750.0001-160-50145 750.00
Retirement 28,203.00 3,327.96 24,875.04 88.20%2,092.7901-160-51200 28,203.00
Medical Insurance 5,570.00 738.91 4,831.09 86.73%464.1401-160-51210 5,570.00
Dental Insurance 387.00 52.91 334.09 86.33%32.2601-160-51215 387.00
Vision Insurance 81.00 11.09 69.91 86.31%6.7601-160-51216 81.00
Life Insurance & Other 696.00 94.23 601.77 86.46%57.4601-160-51218 696.00
Social Security Taxes 7,254.00 950.37 6,303.63 86.90%597.6601-160-52220 7,254.00
Medicare Taxes 1,712.00 222.27 1,489.73 87.02%139.7801-160-52225 1,712.00
Unemployment Taxes 207.00 0.00 207.00 100.00%0.0001-160-52250 207.00
Workman's Compensation 295.00 0.00 295.00 100.00%0.0001-160-52260 295.00
Category: 50 - Personnel Services Total:20,726.9513,030.61162,446.00 162,446.00 141,719.05 87.24 %
Category: 60 - Purchased Services
Professional Outside Services 20,000.00 0.00 20,000.00 100.00%0.0001-160-60100 20,000.00
Schools & Training 450.00 0.00 450.00 100.00%0.0001-160-63551 450.00
Telephone 76.00 0.00 76.00 100.00%0.0001-160-64300 76.00
Communications /Pagers/Mobiles 624.00 1.38 622.62 99.78%-49.3101-160-64400 624.00
Dues & Membership 475.00 75.00 400.00 84.21%0.0001-160-68100 475.00
Travel & per diem 1,500.00 742.77 757.23 50.48%0.0001-160-68200 1,500.00
Category: 60 - Purchased Services Total:819.15-49.3123,125.00 23,125.00 22,305.85 96.46 %
Category: 70 - Supplies
Office Supplies 130.00 16.54 113.46 87.28%13.1701-160-70100 130.00
Postage 10.00 0.00 10.00 100.00%0.0001-160-70300 10.00
Publications/Books/Subscriptions 7,628.00 558.00 7,070.00 92.68%558.0001-160-70400 7,628.00
Miscellaneous Expense 50.00 0.00 50.00 100.00%0.0001-160-79999 50.00
Category: 70 - Supplies Total:574.54571.177,818.00 7,818.00 7,243.46 92.65 %
Department: 160 - Legal Total:22,120.6413,552.47193,389.00 193,389.00 171,268.36 88.56 %
Department: 251 - Police
Category: 50 - Personnel Services
Salaries - Regular 1,249,755.00 150,754.48 1,099,000.52 87.94%93,097.2101-251-50100 1,249,755.00
Salaries - Overtime 46,324.00 6,446.42 39,877.58 86.08%2,946.5901-251-50130 46,324.00
Salaries - Longevity 12,728.00 0.00 12,728.00 100.00%0.0001-251-50140 12,728.00
Salaries - Stipend 15,750.00 16,600.00 -850.00 -5.40%16,600.0001-251-50145 15,750.00
Salaries - Certification 12,000.00 1,426.00 10,574.00 88.12%1,125.0001-251-50160 12,000.00
Salaries - Holiday Pay 25,080.00 19,415.88 5,664.12 22.58%19,415.8801-251-50180 25,080.00
Retirement 217,589.00 26,145.25 191,443.75 87.98%17,898.4401-251-51200 217,589.00
Medical Insurance 127,636.00 14,339.59 113,296.41 88.77%9,048.4001-251-51210 127,636.00
Dental Insurance 10,321.00 1,186.51 9,134.49 88.50%741.1601-251-51215 10,321.00
Vision Insurance 2,271.00 261.93 2,009.07 88.47%164.1601-251-51216 2,271.00
Life Insurance & Other 10,882.00 1,237.85 9,644.15 88.62%759.0001-251-51218 10,882.00
Social Security Taxes 83,445.00 11,664.08 71,780.92 86.02%8,009.5801-251-52220 83,445.00
Town Council Page 153 of 282 Meeting Date: Tuesday, January 13, 2015
Budget Report For Fiscal: 2014-2015 Period Ending: 11/30/2014
1/8/2015 12:54:56 AM Page 4 of 16
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Medicare Taxes 19,752.00 2,728.01 17,023.99 86.19%1,873.3401-251-52225 19,752.00
Unemployment Taxes 5,085.00 630.93 4,454.07 87.59%480.9301-251-52250 5,085.00
Workman's Compensation 27,116.00 0.00 27,116.00 100.00%0.0001-251-52260 27,116.00
Pre-employment Physicals/Testing 1,200.00 315.00 885.00 73.75%70.0001-251-52290 1,200.00
Clothing Allowance 1,800.00 246.00 1,554.00 86.33%150.0001-251-52940 1,800.00
Category: 50 - Personnel Services Total:253,397.93172,379.691,868,734.00 1,868,734.00 1,615,336.07 86.44 %
Category: 60 - Purchased Services
Printing 800.00 7.50 792.50 99.06%7.5001-251-63250 800.00
Schools & Training 5,500.00 1,834.54 3,665.46 66.64%1,794.5401-251-63551 5,500.00
Electricity 18,500.00 1,280.00 17,220.00 93.08%0.0001-251-64000 18,500.00
Water 1,500.00 156.37 1,343.63 89.58%80.8001-251-64100 1,500.00
Telephone 1,000.00 0.00 1,000.00 100.00%0.0001-251-64300 1,000.00
Communications /Pagers/Mobiles 12,864.00 1,411.38 11,452.62 89.03%774.7901-251-64400 12,864.00
Building Maintenance 12,500.00 1,841.40 10,658.60 85.27%219.4001-251-65200 12,500.00
Vehicle Maintenance 21,730.00 1,333.94 20,396.06 93.86%822.7601-251-65300 21,730.00
Equipment Maintenance 4,250.00 2,381.45 1,868.55 43.97%2,381.4501-251-65350 4,250.00
Cleaning Services 0.00 66.23 -66.23 0.00%66.2301-251-65400 0.00
Qualifying Expenses 5,400.00 424.98 4,975.02 92.13%424.9801-251-66200 5,400.00
Emergency Management 2,000.00 1,000.00 1,000.00 50.00%0.0001-251-66250 2,000.00
Dispatch - Denton County 34,600.00 3,068.05 31,531.95 91.13%0.0001-251-66500 34,600.00
Independent Labor 6,000.00 400.00 5,600.00 93.33%400.0001-251-67000 6,000.00
Dues & Membership 2,250.00 195.00 2,055.00 91.33%195.0001-251-68100 2,250.00
Travel & per diem 5,000.00 705.34 4,294.66 85.89%705.3401-251-68200 5,000.00
Meetings 375.00 22.00 353.00 94.13%0.0001-251-68600 375.00
Category: 60 - Purchased Services Total:16,128.187,872.79134,269.00 134,269.00 118,140.82 87.99 %
Category: 70 - Supplies
Office Supplies 2,500.00 210.43 2,289.57 91.58%210.4301-251-70100 2,500.00
Postage 900.00 33.07 866.93 96.33%0.0001-251-70300 900.00
Publications/Books/Subscriptions 350.00 0.00 350.00 100.00%0.0001-251-70400 350.00
Fuel 58,995.00 4,481.20 54,513.80 92.40%1,067.2601-251-71000 58,995.00
Uniforms 14,500.00 2,266.54 12,233.46 84.37%1,165.9701-251-72100 14,500.00
Protective Clothing 3,950.00 1,965.38 1,984.62 50.24%1,878.6901-251-72150 3,950.00
Investigative Materials 6,500.00 2,543.97 3,956.03 60.86%1,055.9701-251-72400 6,500.00
Animal Control 6,250.00 500.00 5,750.00 92.00%250.0001-251-77100 6,250.00
Small Equipment 6,150.00 160.00 5,990.00 97.40%160.0001-251-78400 6,150.00
Furniture/Equipment<$5,000 2,000.00 0.00 2,000.00 100.00%0.0001-251-78500 2,000.00
Maintenance Supplies 2,000.00 350.65 1,649.35 82.47%350.6501-251-79100 2,000.00
Miscellaneous Expense 1,500.00 251.50 1,248.50 83.23%251.5001-251-79999 1,500.00
Category: 70 - Supplies Total:12,762.746,390.47105,595.00 105,595.00 92,832.26 87.91 %
Category: 80 - Capital
Programs & Special Projects 1,500.00 158.00 1,342.00 89.47%158.0001-251-87100 1,500.00
Category: 80 - Capital Total:158.00158.001,500.00 1,500.00 1,342.00 89.47 %
Department: 251 - Police Total:282,446.85186,800.952,110,098.00 2,110,098.00 1,827,651.15 86.61 %
Department: 255 - EMS
Category: 50 - Personnel Services
Salaries - Regular 471,029.00 57,557.06 413,471.94 87.78%35,129.9501-255-50100 471,029.00
Salaries - Overtime 45,258.00 5,769.39 39,488.61 87.25%2,405.3701-255-50130 45,258.00
Salaries - Longevity 5,501.00 0.00 5,501.00 100.00%0.0001-255-50140 5,501.00
Salaries - Stipend 11,250.00 10,117.50 1,132.50 10.07%10,117.5001-255-50145 11,250.00
Salaries - Certification 4,800.00 581.50 4,218.50 87.89%462.5001-255-50160 4,800.00
Salaries - Holiday Pay 14,749.00 14,392.75 356.25 2.42%14,392.7501-255-50180 14,749.00
Retirement 91,367.00 12,878.35 78,488.65 85.90%9,120.8801-255-51200 91,367.00
Medical Insurance 59,167.00 7,832.55 51,334.45 86.76%4,916.1001-255-51210 59,167.00
Dental Insurance 4,387.00 617.34 3,769.66 85.93%376.3901-255-51215 4,387.00
Vision Insurance 807.00 108.46 698.54 86.56%66.0901-255-51216 807.00
Life Insurance & Other 4,030.00 540.14 3,489.86 86.60%329.2801-255-51218 4,030.00
Social Security Taxes 33,563.00 5,106.03 28,456.97 84.79%3,646.9001-255-52220 33,563.00
Town Council Page 154 of 282 Meeting Date: Tuesday, January 13, 2015
Budget Report For Fiscal: 2014-2015 Period Ending: 11/30/2014
1/8/2015 12:54:56 AM Page 5 of 16
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Medicare Taxes 8,013.00 1,194.53 6,818.47 85.09%853.1001-255-52225 8,013.00
Unemployment Taxes 1,620.00 0.00 1,620.00 100.00%0.0001-255-52250 1,620.00
Workman's Compensation 8,763.00 0.00 8,763.00 100.00%0.0001-255-52260 8,763.00
Category: 50 - Personnel Services Total:116,695.6081,816.81764,304.00 764,304.00 647,608.40 84.73 %
Category: 60 - Purchased Services
Collection Fees 14,006.00 0.00 14,006.00 100.00%0.0001-255-62000 14,006.00
Hazmat Disposal 500.00 0.00 500.00 100.00%0.0001-255-62200 500.00
Radios 500.00 0.00 500.00 100.00%0.0001-255-63450 500.00
Schools & Training 1,575.00 270.00 1,305.00 82.86%270.0001-255-63551 1,575.00
Electricity 6,700.00 1,277.59 5,422.41 80.93%502.0001-255-64000 6,700.00
Water 1,750.00 215.97 1,534.03 87.66%101.2101-255-64100 1,750.00
Telephone 120.00 0.00 120.00 100.00%0.0001-255-64300 120.00
Communications /Pagers/Mobiles 2,616.00 452.81 2,163.19 82.69%292.9401-255-64400 2,616.00
Building Maintenance 200.00 60.69 139.31 69.66%32.2901-255-65200 200.00
Vehicle Maintenance 4,500.00 0.00 4,500.00 100.00%0.0001-255-65300 4,500.00
Equipment Maintenance 4,700.00 0.00 4,700.00 100.00%0.0001-255-65350 4,700.00
Dispatch - Denton County 2,216.00 2,215.50 0.50 0.02%0.0001-255-66500 2,216.00
Dues & Membership 1,332.00 0.00 1,332.00 100.00%0.0001-255-68100 1,332.00
Flags & Repairs 2,000.00 834.60 1,165.40 58.27%226.0001-255-68190 2,000.00
Travel & per diem 1,600.00 17.83 1,582.17 98.89%17.8301-255-68200 1,600.00
Meetings 100.00 0.00 100.00 100.00%0.0001-255-68600 100.00
Safety Programs 500.00 0.00 500.00 100.00%0.0001-255-68700 500.00
Category: 60 - Purchased Services Total:5,344.991,442.2744,915.00 44,915.00 39,570.01 88.10 %
Category: 70 - Supplies
Office Supplies 150.00 0.00 150.00 100.00%0.0001-255-70100 150.00
Postage 70.00 24.03 45.97 65.67%24.0301-255-70300 70.00
Publications/Books/Subscriptions 200.00 0.00 200.00 100.00%0.0001-255-70400 200.00
Fuel 6,423.00 2,063.63 4,359.37 67.87%1,695.6001-255-71000 6,423.00
Uniforms 2,500.00 94.03 2,405.97 96.24%94.0301-255-72100 2,500.00
Medical Control 7,000.00 975.00 6,025.00 86.07%0.0001-255-72200 7,000.00
Pharmacy 2,750.00 337.93 2,412.07 87.71%283.0301-255-72220 2,750.00
Oxygen 900.00 126.00 774.00 86.00%63.0001-255-72250 900.00
Disposable Supplies 5,400.00 486.21 4,913.79 91.00%482.2501-255-72500 5,400.00
Small Equipment 2,200.00 0.00 2,200.00 100.00%0.0001-255-78400 2,200.00
Maintenance Supplies 150.00 0.00 150.00 100.00%0.0001-255-79100 150.00
Miscellaneous Expense 400.00 0.00 400.00 100.00%0.0001-255-79999 400.00
Category: 70 - Supplies Total:4,106.832,641.9428,143.00 28,143.00 24,036.17 85.41 %
Department: 255 - EMS Total:126,147.4285,901.02837,362.00 837,362.00 711,214.58 84.94 %
Department: 360 - Streets
Category: 50 - Personnel Services
Salaries - Regular 148,225.00 19,192.90 129,032.10 87.05%12,008.0401-360-50100 148,225.00
Salaries - Overtime 3,000.00 243.25 2,756.75 91.89%173.7501-360-50130 3,000.00
Salaries - Longevity 1,961.00 0.00 1,961.00 100.00%0.0001-360-50140 1,961.00
Salaries - Stipend 2,085.00 2,015.00 70.00 3.36%2,015.0001-360-50145 2,085.00
Retirement 26,229.00 3,155.50 23,073.50 87.97%2,088.3801-360-51200 26,229.00
Medical Insurance 19,860.00 2,658.15 17,201.85 86.62%1,844.1901-360-51210 19,860.00
Dental Insurance 1,541.00 196.02 1,344.98 87.28%133.0501-360-51215 1,541.00
Vision Insurance 298.00 41.92 256.08 85.93%28.9801-360-51216 298.00
Life Insurance & Other 1,288.00 174.09 1,113.91 86.48%113.8101-360-51218 1,288.00
Social Security Taxes 9,498.00 1,227.06 8,270.94 87.08%809.9001-360-52220 9,498.00
Medicare Taxes 2,251.00 286.99 1,964.01 87.25%189.4301-360-52225 2,251.00
Unemployment Taxes 573.00 24.52 548.48 95.72%28.7701-360-52250 573.00
Workman's Compensation 5,386.00 0.00 5,386.00 100.00%0.0001-360-52260 5,386.00
Category: 50 - Personnel Services Total:29,215.4019,433.30222,195.00 222,195.00 192,979.60 86.85 %
Category: 60 - Purchased Services
Professional Services - PID Utility 5,000.00 0.00 5,000.00 100.00%0.0001-360-60100 5,000.00
Schools & Training 600.00 0.00 600.00 100.00%0.0001-360-63551 600.00
Town Council Page 155 of 282 Meeting Date: Tuesday, January 13, 2015
Budget Report For Fiscal: 2014-2015 Period Ending: 11/30/2014
1/8/2015 12:54:56 AM Page 6 of 16
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Electricity 173,237.00 13,534.20 159,702.80 92.19%0.0001-360-64000 173,237.00
Telephone 125.00 0.00 125.00 100.00%0.0001-360-64300 125.00
Communications /Pagers/Mobiles 2,580.00 335.65 2,244.35 86.99%168.1601-360-64400 2,580.00
Vehicle Maintenance 0.00 23.00 -23.00 0.00%23.0001-360-65300 0.00
Equipment Maintenance 3,000.00 10.46 2,989.54 99.65%10.4601-360-65350 3,000.00
Dues & Membership 428.00 184.00 244.00 57.01%0.0001-360-68100 428.00
Travel & per diem 812.00 0.00 812.00 100.00%0.0001-360-68200 812.00
Meetings 150.00 0.00 150.00 100.00%0.0001-360-68600 150.00
Category: 60 - Purchased Services Total:14,087.31201.62185,932.00 185,932.00 171,844.69 92.42 %
Category: 70 - Supplies
Office Supplies 200.00 16.54 183.46 91.73%13.1701-360-70100 200.00
Postage 100.00 0.00 100.00 100.00%0.0001-360-70300 100.00
Fuel 0.00 78.80 -78.80 0.00%78.8001-360-71000 0.00
Uniforms 1,750.00 0.00 1,750.00 100.00%0.0001-360-72100 1,750.00
Small Tools 1,500.00 0.00 1,500.00 100.00%0.0001-360-78200 1,500.00
Category: 70 - Supplies Total:95.3491.973,550.00 3,550.00 3,454.66 97.31 %
Department: 360 - Streets Total:43,398.0519,726.89411,677.00 411,677.00 368,278.95 89.46 %
Department: 400 - Parks
Category: 50 - Personnel Services
Salaries - Regular 428,803.00 53,308.85 375,494.15 87.57%32,560.6101-400-50100 428,803.00
Salaries - Overtime 12,500.00 1,905.65 10,594.35 84.75%922.5701-400-50130 12,500.00
Salaries - Longevity 3,461.00 0.00 3,461.00 100.00%0.0001-400-50140 3,461.00
Salaries - Stipend 7,125.00 7,375.00 -250.00 -3.51%7,375.0001-400-50145 7,125.00
Salaries - Certification 1,500.00 160.00 1,340.00 89.33%125.0001-400-50160 1,500.00
Retirement 76,589.00 9,230.52 67,358.48 87.95%6,028.7001-400-51200 76,589.00
Medical Insurance 68,640.00 9,384.98 59,255.02 86.33%5,777.5801-400-51210 68,640.00
Dental Insurance 4,861.00 665.31 4,195.69 86.31%394.8101-400-51215 4,861.00
Vision Insurance 1,050.00 156.11 893.89 85.13%92.2301-400-51216 1,050.00
Life Insurance & Other 3,762.00 553.95 3,208.05 85.28%335.3601-400-51218 3,762.00
Social Security Taxes 27,668.00 3,599.95 24,068.05 86.99%2,383.5101-400-52220 27,668.00
Medicare Taxes 6,574.00 842.00 5,732.00 87.19%557.4901-400-52225 6,574.00
Unemployment Taxes 2,174.00 36.81 2,137.19 98.31%1.0601-400-52250 2,174.00
Workman's Compensation 10,300.00 0.00 10,300.00 100.00%0.0001-400-52260 10,300.00
Pre-employment Physicals/Testing 315.00 0.00 315.00 100.00%0.0001-400-52290 315.00
Auto Allowance 2,100.00 0.00 2,100.00 100.00%0.0001-400-52950 2,100.00
Category: 50 - Personnel Services Total:87,219.1356,553.92657,422.00 657,422.00 570,202.87 86.73 %
Category: 60 - Purchased Services
Advertising 1,000.00 49.00 951.00 95.10%49.0001-400-63200 1,000.00
Schools & Training 4,596.00 0.00 4,596.00 100.00%0.0001-400-63551 4,596.00
Electricity 41,695.00 2,846.54 38,848.46 93.17%2,256.3101-400-64000 41,695.00
Water 73,315.00 10,002.69 63,312.31 86.36%0.0001-400-64100 73,315.00
Telephone 435.00 0.00 435.00 100.00%0.0001-400-64300 435.00
Communications /Pagers/Mobiles 7,220.00 908.39 6,311.61 87.42%328.3101-400-64400 7,220.00
Property Maintenance 113,100.00 10,690.17 102,409.83 90.55%2,299.3101-400-65100 113,100.00
Building Maintenance 2,500.00 0.00 2,500.00 100.00%0.0001-400-65200 2,500.00
Vehicle Maintenance 8,241.00 2,666.54 5,574.46 67.64%2,042.8001-400-65300 8,241.00
Equipment Maintenance 11,032.00 661.27 10,370.73 94.01%368.2801-400-65350 11,032.00
Storage Rental 14,008.00 9,069.66 4,938.34 35.25%8,486.3301-400-67210 14,008.00
Portable Toilets 4,243.00 0.00 4,243.00 100.00%0.0001-400-67350 4,243.00
Dues & Membership 1,189.00 275.00 914.00 76.87%0.0001-400-68100 1,189.00
Travel & per diem 2,155.00 2,121.70 33.30 1.55%1,962.8001-400-68200 2,155.00
Meetings 900.00 420.60 479.40 53.27%41.0701-400-68600 900.00
Safety Program 464.00 0.00 464.00 100.00%0.0001-400-68700 464.00
Category: 60 - Purchased Services Total:39,711.5617,834.21286,093.00 286,093.00 246,381.44 86.12 %
Category: 70 - Supplies
Office Supplies 372.00 234.99 137.01 36.83%218.1301-400-70100 372.00
Postage 52.00 0.00 52.00 100.00%0.0001-400-70300 52.00
Town Council Page 156 of 282 Meeting Date: Tuesday, January 13, 2015
Budget Report For Fiscal: 2014-2015 Period Ending: 11/30/2014
1/8/2015 12:54:56 AM Page 7 of 16
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Publications/Books/Subscriptions 515.00 0.00 515.00 100.00%0.0001-400-70400 515.00
Fuel 17,013.00 3,184.54 13,828.46 81.28%1,204.9601-400-71000 17,013.00
Uniforms 6,750.00 805.22 5,944.78 88.07%723.5301-400-72100 6,750.00
Small Tools 7,000.00 163.21 6,836.79 97.67%163.2101-400-78200 7,000.00
Safety Equipment 2,039.00 0.00 2,039.00 100.00%0.0001-400-78300 2,039.00
Furniture/Equipment<$5,000 1,030.00 0.00 1,030.00 100.00%0.0001-400-78500 1,030.00
Miscellaneous Expense 300.00 59.97 240.03 80.01%59.9701-400-79999 300.00
Category: 70 - Supplies Total:4,447.932,369.8035,071.00 35,071.00 30,623.07 87.32 %
Department: 400 - Parks Total:131,378.6276,757.93978,586.00 978,586.00 847,207.38 86.57 %
Department: 401 - Medians
Category: 50 - Personnel Services
Salaries - Regular 98,876.00 12,288.50 86,587.50 87.57%7,480.0001-401-50100 98,876.00
Salaries - Overtime 2,000.00 283.31 1,716.69 85.83%53.2501-401-50130 2,000.00
Salaries - Longevity 285.00 0.00 285.00 100.00%0.0001-401-50140 285.00
Salaries - Stipend 2,250.00 2,000.00 250.00 11.11%2,000.0001-401-50145 2,250.00
Retirement 17,469.00 2,143.51 15,325.49 87.73%1,402.3401-401-51200 17,469.00
Medical Insurance 16,709.00 2,216.73 14,492.27 86.73%1,392.4201-401-51210 16,709.00
Dental Insurance 1,442.00 197.05 1,244.95 86.33%120.1501-401-51215 1,442.00
Vision Insurance 300.00 41.01 258.99 86.33%25.0001-401-51216 300.00
Life Insurance & Other 985.00 134.32 850.68 86.36%81.9001-401-51218 985.00
Social Security Taxes 6,272.00 891.97 5,380.03 85.78%584.1101-401-52220 6,272.00
Medicare Taxes 1,499.00 208.63 1,290.37 86.08%136.6301-401-52225 1,499.00
Unemployment Taxes 621.00 0.00 621.00 100.00%0.0001-401-52250 621.00
Workman's Compensation 2,375.00 0.00 2,375.00 100.00%0.0001-401-52260 2,375.00
Category: 50 - Personnel Services Total:20,405.0313,275.80151,083.00 151,083.00 130,677.97 86.49 %
Category: 60 - Purchased Services
Electricity 1,030.00 325.42 704.58 68.41%325.4201-401-64000 1,030.00
Water 32,273.00 5,307.33 26,965.67 83.55%0.0001-401-64100 32,273.00
Communications /Pagers/Mobiles 1,200.00 219.74 980.26 81.69%126.8701-401-64400 1,200.00
Property Maintenance 84,000.00 12,359.58 71,640.42 85.29%1,948.0101-401-65100 84,000.00
Vehicle Maintenance 2,048.00 55.00 1,993.00 97.31%55.0001-401-65300 2,048.00
Equipment Maintenance 3,167.00 0.00 3,167.00 100.00%0.0001-401-65350 3,167.00
Meetings 103.00 0.00 103.00 100.00%0.0001-401-68600 103.00
Safety Program 155.00 0.00 155.00 100.00%0.0001-401-68700 155.00
Tree City 10,000.00 0.00 10,000.00 100.00%0.0001-401-69100 10,000.00
Category: 60 - Purchased Services Total:18,267.072,455.30133,976.00 133,976.00 115,708.93 86.37 %
Category: 70 - Supplies
Fuel 5,447.00 0.00 5,447.00 100.00%0.0001-401-71000 5,447.00
Uniforms 2,444.00 0.00 2,444.00 100.00%0.0001-401-72100 2,444.00
Small Tools 6,360.00 43.86 6,316.14 99.31%0.0001-401-78200 6,360.00
Category: 70 - Supplies Total:43.860.0014,251.00 14,251.00 14,207.14 99.69 %
Department: 401 - Medians Total:38,715.9615,731.10299,310.00 299,310.00 260,594.04 87.06 %
Department: 450 - Recreation
Category: 50 - Personnel Services
Salaries - Regular 309,673.00 18,274.75 291,398.25 94.10%10,986.6701-450-50100 309,673.00
Salaries - Overtime 3,800.00 0.00 3,800.00 100.00%0.0001-450-50130 3,800.00
Salaries - Longevity 892.00 0.00 892.00 100.00%0.0001-450-50140 892.00
Salaries - Stipend 1,575.00 1,575.00 0.00 0.00%1,575.0001-450-50145 1,575.00
Retirement 23,140.00 2,759.35 20,380.65 88.08%1,748.5301-450-51200 23,140.00
Medical Insurance 13,341.00 1,757.28 11,583.72 86.83%1,071.5201-450-51210 13,341.00
Dental Insurance 891.00 134.68 756.32 84.88%82.1201-450-51215 891.00
Vision Insurance 199.00 27.16 171.84 86.35%16.5501-450-51216 199.00
Life Insurance & Other 1,141.00 154.32 986.68 86.48%94.1001-450-51218 1,141.00
Social Security Taxes 19,491.00 1,188.10 18,302.90 93.90%752.8601-450-52220 19,491.00
Medicare Taxes 4,581.00 277.87 4,303.13 93.93%176.0801-450-52225 4,581.00
Unemployment Taxes 2,198.00 0.00 2,198.00 100.00%0.0001-450-52250 2,198.00
Town Council Page 157 of 282 Meeting Date: Tuesday, January 13, 2015
Budget Report For Fiscal: 2014-2015 Period Ending: 11/30/2014
1/8/2015 12:54:56 AM Page 8 of 16
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Workman's Compensation 7,438.00 0.00 7,438.00 100.00%0.0001-450-52260 7,438.00
Pre-employment Physicals/Testing 2,705.00 0.00 2,705.00 100.00%0.0001-450-52290 2,705.00
Auto Allowance 2,100.00 0.00 2,100.00 100.00%0.0001-450-52950 2,100.00
Category: 50 - Personnel Services Total:26,148.5116,503.43393,165.00 393,165.00 367,016.49 93.35 %
Category: 60 - Purchased Services
Software & Support 4,805.00 21.64 4,783.36 99.55%21.6401-450-60800 4,805.00
Health Inspections 261.00 0.00 261.00 100.00%0.0001-450-62300 261.00
Advertising 2,716.00 0.00 2,716.00 100.00%0.0001-450-63200 2,716.00
Printing 5,813.00 0.00 5,813.00 100.00%0.0001-450-63250 5,813.00
Schools & Training 5,733.00 1,186.50 4,546.50 79.30%1,186.5001-450-63551 5,733.00
Service Charges and Fees 5,700.00 1,365.86 4,334.14 76.04%654.8801-450-63800 5,700.00
Electricity 19,500.00 901.69 18,598.31 95.38%901.6901-450-64000 19,500.00
Water 13,138.00 698.26 12,439.74 94.69%0.0001-450-64100 13,138.00
Telephone 1,295.00 150.77 1,144.23 88.36%0.0001-450-64300 1,295.00
Communications /Pagers/Mobiles 3,000.00 290.70 2,709.30 90.31%145.3501-450-64400 3,000.00
Insurance 501.00 0.00 501.00 100.00%0.0001-450-65000 501.00
Property Maintenance 6,221.00 15.89 6,205.11 99.74%0.0001-450-65100 6,221.00
Independent Labor 2,824.00 0.00 2,824.00 100.00%0.0001-450-67000 2,824.00
Equipment Rental/Lease 5,901.00 0.00 5,901.00 100.00%0.0001-450-67100 5,901.00
Dues & Membership 7,367.00 0.00 7,367.00 100.00%0.0001-450-68100 7,367.00
Travel & per diem 5,910.00 2,416.84 3,493.16 59.11%2,269.8401-450-68200 5,910.00
Meetings 1,191.00 0.00 1,191.00 100.00%0.0001-450-68600 1,191.00
Field Trips 5,665.00 0.00 5,665.00 100.00%0.0001-450-68750 5,665.00
Category: 60 - Purchased Services Total:7,048.155,179.9097,541.00 97,541.00 90,492.85 92.77 %
Category: 70 - Supplies
Office Supplies 1,988.00 96.51 1,891.49 95.15%93.1401-450-70100 1,988.00
Postage 777.00 0.00 777.00 100.00%0.0001-450-70300 777.00
Publications/Books/Subscriptions 478.00 0.00 478.00 100.00%0.0001-450-70400 478.00
Uniforms 8,110.00 0.00 8,110.00 100.00%0.0001-450-72100 8,110.00
Chemicals 19,156.00 1,534.50 17,621.50 91.99%316.5001-450-72300 19,156.00
Concessions 10,400.00 0.00 10,400.00 100.00%0.0001-450-72600 10,400.00
Program Supplies 3,578.00 25.95 3,552.05 99.27%25.9501-450-72700 3,578.00
Special Events 1,914.00 0.00 1,914.00 100.00%0.0001-450-76900 1,914.00
Safety Equipment 1,190.00 0.00 1,190.00 100.00%0.0001-450-78300 1,190.00
Small Equipment 2,500.00 0.00 2,500.00 100.00%0.0001-450-78400 2,500.00
Furniture/Equipment<$5,000 5,509.00 0.00 5,509.00 100.00%0.0001-450-78500 5,509.00
Hardware 1,500.00 0.00 1,500.00 100.00%0.0001-450-78600 1,500.00
Maintenance Supplies 1,909.00 0.00 1,909.00 100.00%0.0001-450-79100 1,909.00
Miscellaneous Expense 324.00 12.50 311.50 96.14%12.5001-450-79999 324.00
Category: 70 - Supplies Total:1,669.46448.0959,333.00 59,333.00 57,663.54 97.19 %
Department: 450 - Recreation Total:34,866.1222,131.42550,039.00 550,039.00 515,172.88 93.66 %
Department: 460 - Community Events
Category: 60 - Purchased Services
Advertising 1,288.00 0.00 1,288.00 100.00%0.0001-460-63200 1,288.00
Printing 3,914.00 0.00 3,914.00 100.00%0.0001-460-63250 3,914.00
Event Rentals 37,690.00 771.77 36,918.23 97.95%321.7701-460-67300 37,690.00
Dues & Membership 124.00 0.00 124.00 100.00%0.0001-460-68100 124.00
Travel & per diem 567.00 0.00 567.00 100.00%0.0001-460-68200 567.00
Category: 60 - Purchased Services Total:771.77321.7743,583.00 43,583.00 42,811.23 98.23 %
Category: 70 - Supplies
Uniforms 606.00 0.00 606.00 100.00%0.0001-460-72100 606.00
Program Supplies 13,231.00 1,477.42 11,753.58 88.83%277.4201-460-72700 13,231.00
Miscellaneous Expense 2,781.00 0.00 2,781.00 100.00%0.0001-460-79999 2,781.00
Category: 70 - Supplies Total:1,477.42277.4216,618.00 16,618.00 15,140.58 91.11 %
Department: 460 - Community Events Total:2,249.19599.1960,201.00 60,201.00 57,951.81 96.26 %
Town Council Page 158 of 282 Meeting Date: Tuesday, January 13, 2015
Budget Report For Fiscal: 2014-2015 Period Ending: 11/30/2014
1/8/2015 12:54:56 AM Page 9 of 16
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Department: 521 - Planning and Zoning
Category: 50 - Personnel Services
Salaries - Regular 0.00 0.00 0.00 0.00%2,500.0001-521-50100 0.00
Retirement 0.00 0.00 0.00 0.00%367.7501-521-51200 0.00
Medical Insurance 0.00 0.00 0.00 0.00%200.4101-521-51210 0.00
Dental Insurance 0.00 0.00 0.00 0.00%16.1301-521-51215 0.00
Vision Insurance 0.00 0.00 0.00 0.00%3.3801-521-51216 0.00
Life Insurance & Other 0.00 0.00 0.00 0.00%22.8401-521-51218 0.00
Social Security Taxes 0.00 0.00 0.00 0.00%155.0001-521-52220 0.00
Medicare Taxes 0.00 0.00 0.00 0.00%36.2501-521-52225 0.00
Category: 50 - Personnel Services Total:0.003,301.760.00 0.00 0.00 0.00 %
Category: 60 - Purchased Services
Engineering 0.00 0.00 0.00 0.00%-6,069.2501-521-60500 0.00
Advertising 0.00 0.00 0.00 0.00%-429.9601-521-63200 0.00
Communications /Pagers/Mobiles 0.00 0.00 0.00 0.00%75.0001-521-64400 0.00
Category: 60 - Purchased Services Total:0.00-6,424.210.00 0.00 0.00 0.00 %
Category: 70 - Supplies
Office Supplies 0.00 0.00 0.00 0.00%-2.7701-521-70100 0.00
Category: 70 - Supplies Total:0.00-2.770.00 0.00 0.00 0.00 %
Department: 521 - Planning and Zoning Total:0.00-3,125.220.00 0.00 0.00 0.00 %
Department: 522 - Community Development
Category: 50 - Personnel Services
Salaries - Regular 298,068.00 37,028.57 261,039.43 87.58%20,108.4001-522-50100 298,068.00
Salaries - Overtime 3,000.00 820.62 2,179.38 72.65%517.5001-522-50130 3,000.00
Salaries - Longevity 1,595.00 0.00 1,595.00 100.00%0.0001-522-50140 1,595.00
Salaries - Stipend 4,500.00 4,000.00 500.00 11.11%4,000.0001-522-50145 4,500.00
Retirement 51,888.00 6,156.01 45,731.99 88.14%3,622.4801-522-51200 51,888.00
Medical Insurance 38,871.00 4,837.61 34,033.39 87.55%2,817.2801-522-51210 38,871.00
Dental Insurance 2,603.00 336.95 2,266.05 87.06%189.3201-522-51215 2,603.00
Vision Insurance 543.00 74.28 468.72 86.32%41.9001-522-51216 543.00
Life Insurance & Other 2,745.00 368.36 2,376.64 86.58%201.7601-522-51218 2,745.00
Social Security Taxes 18,765.00 2,512.88 16,252.12 86.61%1,477.0501-522-52220 18,765.00
Medicare Taxes 4,454.00 587.74 3,866.26 86.80%345.4701-522-52225 4,454.00
Unemployment Taxes 1,242.00 0.00 1,242.00 100.00%0.0001-522-52250 1,242.00
Workman's Compensation 1,623.00 0.00 1,623.00 100.00%0.0001-522-52260 1,623.00
Category: 50 - Personnel Services Total:56,723.0233,321.16429,897.00 429,897.00 373,173.98 86.81 %
Category: 60 - Purchased Services
Professional Outside Services 12,000.00 0.00 12,000.00 100.00%0.0001-522-60100 12,000.00
Engineering 75,000.00 6,069.25 68,930.75 91.91%6,069.2501-522-60500 75,000.00
Plan Review Services 5,000.00 0.00 5,000.00 100.00%0.0001-522-60600 5,000.00
Appraisal 500.00 0.00 500.00 100.00%0.0001-522-61100 500.00
Health Inspections 6,100.00 0.00 6,100.00 100.00%0.0001-522-62300 6,100.00
Inspection Services 8,000.00 0.00 8,000.00 100.00%0.0001-522-62350 8,000.00
Advertising 1,100.00 429.96 670.04 60.91%429.9601-522-63200 1,100.00
Printing 1,100.00 0.00 1,100.00 100.00%0.0001-522-63250 1,100.00
Computer Mapping 4,000.00 0.00 4,000.00 100.00%0.0001-522-63300 4,000.00
Abatements 3,000.00 40.00 2,960.00 98.67%0.0001-522-63500 3,000.00
Schools & Training 2,800.00 7.05 2,792.95 99.75%7.0501-522-63551 2,800.00
Telephone 600.00 0.00 600.00 100.00%0.0001-522-64300 600.00
Communications /Pagers/Mobiles 3,672.00 394.76 3,277.24 89.25%176.3801-522-64400 3,672.00
Vehicle Maintenance 3,000.00 279.58 2,720.42 90.68%279.5801-522-65300 3,000.00
Dues & Membership 1,627.00 71.00 1,556.00 95.64%71.0001-522-68100 1,627.00
Travel & per diem 1,000.00 429.38 570.62 57.06%429.3801-522-68200 1,000.00
Meetings 240.00 22.00 218.00 90.83%0.0001-522-68600 240.00
Plat Filing Fees 1,100.00 32.50 1,067.50 97.05%32.5001-522-69105 1,100.00
Category: 60 - Purchased Services Total:7,775.487,495.10129,839.00 129,839.00 122,063.52 94.01 %
Town Council Page 159 of 282 Meeting Date: Tuesday, January 13, 2015
Budget Report For Fiscal: 2014-2015 Period Ending: 11/30/2014
1/8/2015 12:54:56 AM Page 10 of 16
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Category: 70 - Supplies
Office Supplies 2,500.00 412.75 2,087.25 83.49%300.9201-522-70100 2,500.00
Postage 500.00 122.74 377.26 75.45%0.0001-522-70300 500.00
Publications/Books/Subscriptions 700.00 15.69 684.31 97.76%15.6901-522-70400 700.00
Fuel 6,245.00 785.69 5,459.31 87.42%246.3701-522-71000 6,245.00
Uniforms 2,340.00 830.04 1,509.96 64.53%830.0401-522-72100 2,340.00
Miscellaneous Expense 900.00 3.25 896.75 99.64%0.0001-522-79999 900.00
Category: 70 - Supplies Total:2,170.161,393.0213,185.00 13,185.00 11,014.84 83.54 %
Department: 522 - Community Development Total:66,668.6642,209.28572,921.00 572,921.00 506,252.34 88.36 %
Department: 611 - Finance
Category: 50 - Personnel Services
Salaries - Regular 188,912.00 22,669.94 166,242.06 88.00%12,228.8001-611-50100 188,912.00
Salaries - Longevity 270.00 0.00 270.00 100.00%0.0001-611-50140 270.00
Salaries - Stipend 2,250.00 1,500.00 750.00 33.33%1,500.0001-611-50145 2,250.00
Retirement 32,338.00 2,321.60 30,016.40 92.82%1,501.7201-611-51200 32,338.00
Medical Insurance 23,861.00 2,064.02 21,796.98 91.35%1,285.7201-611-51210 23,861.00
Dental Insurance 1,665.00 146.76 1,518.24 91.19%89.4901-611-51215 1,665.00
Vision Insurance 398.00 29.92 368.08 92.48%18.2401-611-51216 398.00
Life Insurance & Other 1,671.00 138.45 1,532.55 91.71%84.4201-611-51218 1,671.00
Social Security Taxes 11,729.00 898.53 10,830.47 92.34%584.2201-611-52220 11,729.00
Medicare Taxes 2,776.00 210.15 2,565.85 92.43%136.6401-611-52225 2,776.00
Unemployment Taxes 597.00 0.00 597.00 100.00%0.0001-611-52250 597.00
Workman's Compensation 479.00 0.00 479.00 100.00%0.0001-611-52260 479.00
Category: 50 - Personnel Services Total:29,979.3717,429.25266,946.00 266,946.00 236,966.63 88.77 %
Category: 60 - Purchased Services
Professional Outside Services 2,100.00 0.00 2,100.00 100.00%0.0001-611-60100 2,100.00
Auditing 32,750.00 750.00 32,000.00 97.71%750.0001-611-60200 32,750.00
Appraisal 46,394.00 2,490.68 43,903.32 94.63%2,490.6801-611-61100 46,394.00
Tax Administration 4,416.00 0.00 4,416.00 100.00%0.0001-611-61150 4,416.00
Advertising 3,800.00 150.00 3,650.00 96.05%150.0001-611-63200 3,800.00
Printing 750.00 0.00 750.00 100.00%0.0001-611-63250 750.00
Schools & Training 2,855.00 400.00 2,455.00 85.99%400.0001-611-63551 2,855.00
Service Charges & Fees 18,120.00 1,397.15 16,722.85 92.29%591.0401-611-63800 18,120.00
PID 100.00 0.00 100.00 100.00%0.0001-611-63850 100.00
Telephone 100.00 0.00 100.00 100.00%0.0001-611-64300 100.00
Communications /Pagers/Mobiles 900.00 0.00 900.00 100.00%0.0001-611-64400 900.00
Dues & Membership 1,500.00 0.00 1,500.00 100.00%0.0001-611-68100 1,500.00
Travel & per diem 2,916.00 0.00 2,916.00 100.00%0.0001-611-68200 2,916.00
Meetings 100.00 0.00 100.00 100.00%0.0001-611-68600 100.00
Category: 60 - Purchased Services Total:5,187.834,381.72116,801.00 116,801.00 111,613.17 95.56 %
Category: 70 - Supplies
Office Supplies 1,800.00 144.89 1,655.11 91.95%65.5101-611-70100 1,800.00
Postage 1,000.00 118.33 881.67 88.17%42.2501-611-70300 1,000.00
Publications/Books/Subscriptions 250.00 0.00 250.00 100.00%0.0001-611-70400 250.00
Furniture/Equipment<$5,000 200.00 0.00 200.00 100.00%0.0001-611-78500 200.00
Miscellaneous Expense 100.00 0.00 100.00 100.00%0.0001-611-79999 100.00
Category: 70 - Supplies Total:263.22107.763,350.00 3,350.00 3,086.78 92.14 %
Department: 611 - Finance Total:35,430.4221,918.73387,097.00 387,097.00 351,666.58 90.85 %
Department: 615 - Municipal Court
Category: 50 - Personnel Services
Salaries - Regular 54,747.00 6,345.60 48,401.40 88.41%3,846.4001-615-50100 54,747.00
Salaries - Longevity 80.00 0.00 80.00 100.00%0.0001-615-50140 80.00
Salaries - Stipend 750.00 750.00 0.00 0.00%750.0001-615-50145 750.00
Retirement 8,714.00 1,038.24 7,675.76 88.09%676.1301-615-51200 8,714.00
Medical Insurance 5,570.00 738.91 4,831.09 86.73%464.1401-615-51210 5,570.00
Dental Insurance 387.00 52.91 334.09 86.33%32.2601-615-51215 387.00
Town Council Page 160 of 282 Meeting Date: Tuesday, January 13, 2015
Budget Report For Fiscal: 2014-2015 Period Ending: 11/30/2014
1/8/2015 12:54:56 AM Page 11 of 16
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Vision Insurance 81.00 11.09 69.91 86.31%6.7601-615-51216 81.00
Life Insurance & Other 512.00 69.14 442.86 86.50%42.1601-615-51218 512.00
Social Security Taxes 3,399.00 438.17 2,960.83 87.11%283.9201-615-52220 3,399.00
Medicare Taxes 806.00 102.47 703.53 87.29%66.4001-615-52225 806.00
Unemployment Taxes 222.00 0.86 221.14 99.61%0.0001-615-52250 222.00
Workman's Compensation 129.00 0.00 129.00 100.00%0.0001-615-52260 129.00
Category: 50 - Personnel Services Total:9,547.396,168.1775,397.00 75,397.00 65,849.61 87.34 %
Category: 60 - Purchased Services
Professional Outside Services 1,890.00 295.65 1,594.35 84.36%295.6501-615-60100 1,890.00
Judge's Compensation 4,500.00 600.00 3,900.00 86.67%300.0001-615-60300 4,500.00
Printing 1,100.00 312.50 787.50 71.59%312.5001-615-63250 1,100.00
Schools & Training 350.00 50.00 300.00 85.71%50.0001-615-63551 350.00
Telephone 150.00 0.00 150.00 100.00%0.0001-615-64300 150.00
Jury Fees 144.00 0.00 144.00 100.00%0.0001-615-66300 144.00
Dues & Membership 130.00 0.00 130.00 100.00%0.0001-615-68100 130.00
Travel & per diem 625.00 0.00 625.00 100.00%0.0001-615-68200 625.00
Category: 60 - Purchased Services Total:1,258.15958.158,889.00 8,889.00 7,630.85 85.85 %
Category: 70 - Supplies
Office Supplies 450.00 51.46 398.54 88.56%48.1001-615-70100 450.00
Postage 1,000.00 22.87 977.13 97.71%0.0001-615-70300 1,000.00
Furniture/Equipment<$5,000 200.00 0.00 200.00 100.00%0.0001-615-78500 200.00
Miscellaneous Expense 0.00 66.00 -66.00 0.00%66.0001-615-79999 0.00
Category: 70 - Supplies Total:140.33114.101,650.00 1,650.00 1,509.67 91.50 %
Department: 615 - Municipal Court Total:10,945.877,240.4285,936.00 85,936.00 74,990.13 87.26 %
Department: 630 - Human Resources
Category: 50 - Personnel Services
Salaries - Regular 51,765.00 7,500.66 44,264.34 85.51%4,989.8201-630-50100 51,765.00
Salaries - Longevity 65.00 0.00 65.00 100.00%0.0001-630-50140 65.00
Salaries - Stipend 750.00 0.00 750.00 100.00%0.0001-630-50145 750.00
Retirement 8,882.00 1,103.34 7,778.66 87.58%734.0001-630-51200 8,882.00
Medical Insurance 0.00 738.91 -738.91 0.00%464.1401-630-51210 0.00
Dental Insurance 387.00 74.36 312.64 80.79%45.3401-630-51215 387.00
Vision Insurance 81.00 11.09 69.91 86.31%6.7601-630-51216 81.00
Life Insurance & Other 474.00 67.24 406.76 85.81%41.0001-630-51218 474.00
Social Security Taxes 3,213.00 462.55 2,750.45 85.60%307.8701-630-52220 3,213.00
Medicare Taxes 762.00 108.18 653.82 85.80%72.0001-630-52225 762.00
Unemployment Taxes 207.00 0.00 207.00 100.00%0.0001-630-52250 207.00
Workman's Compensation 131.00 0.00 131.00 100.00%0.0001-630-52260 131.00
Pre-employment Physicals/Testing 0.00 450.00 -450.00 0.00%0.0001-630-52290 0.00
Employee Relations 8,150.00 109.47 8,040.53 98.66%0.0001-630-52960 8,150.00
Tuition Reimbursement 10,100.00 0.00 10,100.00 100.00%0.0001-630-53240 10,100.00
Employee Assistance Program 2,688.00 403.20 2,284.80 85.00%204.4001-630-53280 2,688.00
Category: 50 - Personnel Services Total:11,029.006,865.3387,655.00 87,655.00 76,626.00 87.42 %
Category: 60 - Purchased Services
Physicals/Testing 540.00 0.00 540.00 100.00%0.0001-630-60400 540.00
Printing 150.00 0.00 150.00 100.00%0.0001-630-63250 150.00
Schools & Training 1,000.00 0.00 1,000.00 100.00%0.0001-630-63551 1,000.00
Telephone 100.00 0.00 100.00 100.00%0.0001-630-64300 100.00
Communications /Pagers/Mobiles 900.00 101.38 798.62 88.74%50.6901-630-64400 900.00
Dues & Membership 250.00 75.00 175.00 70.00%0.0001-630-68100 250.00
Travel & per diem 500.00 0.00 500.00 100.00%0.0001-630-68200 500.00
Category: 60 - Purchased Services Total:176.3850.693,440.00 3,440.00 3,263.62 94.87 %
Category: 70 - Supplies
Office Supplies 1,000.00 17.41 982.59 98.26%14.0501-630-70100 1,000.00
Postage 300.00 1.44 298.56 99.52%0.0001-630-70300 300.00
Town Council Page 161 of 282 Meeting Date: Tuesday, January 13, 2015
Budget Report For Fiscal: 2014-2015 Period Ending: 11/30/2014
1/8/2015 12:54:56 AM Page 12 of 16
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Publications/Books/Subscriptions 100.00 0.00 100.00 100.00%0.0001-630-70400 100.00
Category: 70 - Supplies Total:18.8514.051,400.00 1,400.00 1,381.15 98.65 %
Department: 630 - Human Resources Total:11,224.236,930.0792,495.00 92,495.00 81,270.77 87.87 %
Department: 640 - Information Services
Category: 50 - Personnel Services
Salaries - Regular 139,358.00 17,221.32 122,136.68 87.64%10,500.8001-640-50100 139,358.00
Salaries - Longevity 1,620.00 0.00 1,620.00 100.00%0.0001-640-50140 1,620.00
Salaries - Stipend 1,500.00 1,500.00 0.00 0.00%1,500.0001-640-50145 1,500.00
Retirement 24,068.00 2,753.93 21,314.07 88.56%1,765.3401-640-51200 24,068.00
Medical Insurance 11,139.00 1,500.10 9,638.90 86.53%928.2801-640-51210 11,139.00
Dental Insurance 774.00 105.82 668.18 86.33%64.5201-640-51215 774.00
Vision Insurance 162.00 22.18 139.82 86.31%13.5201-640-51216 162.00
Life Insurance & Other 1,130.00 152.29 977.71 86.52%92.8601-640-51218 1,130.00
Social Security Taxes 8,741.00 1,160.71 7,580.29 86.72%744.0601-640-52220 8,741.00
Medicare Taxes 2,066.00 271.46 1,794.54 86.86%174.0201-640-52225 2,066.00
Unemployment Taxes 414.00 0.00 414.00 100.00%0.0001-640-52250 414.00
Workman's Compensation 353.00 0.00 353.00 100.00%0.0001-640-52260 353.00
Category: 50 - Personnel Services Total:24,687.8115,783.40191,325.00 191,325.00 166,637.19 87.10 %
Category: 60 - Purchased Services
Software & Support 147,602.26 31,351.59 116,250.67 78.76%17,326.7101-640-60800 147,602.26
Security 1,350.00 0.00 1,350.00 100.00%0.0001-640-60900 1,350.00
Schools & Training 3,500.00 0.00 3,500.00 100.00%0.0001-640-63551 3,500.00
Telephone 5,808.00 516.96 5,291.04 91.10%64.5001-640-64300 5,808.00
Communications /Pagers/Mobiles 2,716.00 345.22 2,370.78 87.29%225.9801-640-64400 2,716.00
Independent Labor 3,000.00 0.00 3,000.00 100.00%0.0001-640-67000 3,000.00
Copier Rental/Lease 7,908.00 1,496.45 6,411.55 81.08%82.5201-640-67150 7,908.00
Dues & Membership 250.00 150.00 100.00 40.00%0.0001-640-68100 250.00
Travel & per diem 2,849.00 0.00 2,849.00 100.00%0.0001-640-68200 2,849.00
Meetings 72.00 0.00 72.00 100.00%0.0001-640-68600 72.00
Category: 60 - Purchased Services Total:33,860.2217,699.71175,055.26 175,055.26 141,195.04 80.66 %
Category: 70 - Supplies
Office Supplies 721.00 15.38 705.62 97.87%12.0801-640-70100 721.00
Printer Supplies 7,500.00 1,267.50 6,232.50 83.10%1,207.5001-640-70200 7,500.00
Postage 250.00 22.79 227.21 90.88%0.0001-640-70300 250.00
Uniforms 225.00 0.00 225.00 100.00%0.0001-640-72100 225.00
Hardware 16,623.00 2,408.71 14,214.29 85.51%350.0001-640-78600 16,623.00
Category: 70 - Supplies Total:3,714.381,569.5825,319.00 25,319.00 21,604.62 85.33 %
Department: 640 - Information Services Total:62,262.4135,052.69391,699.26 391,699.26 329,436.85 84.10 %
Department: 710 - Facilities Management
Category: 60 - Purchased Services
Electricity 15,000.00 840.49 14,159.51 94.40%0.0001-710-64000 15,000.00
Water 1,860.00 177.46 1,682.54 90.46%85.6401-710-64100 1,860.00
Insurance 54,265.00 53,241.92 1,023.08 1.89%0.0001-710-65000 54,265.00
Building Maintenance 10,000.00 1,394.40 8,605.60 86.06%951.4701-710-65200 10,000.00
Equipment Maintenance 250.00 0.00 250.00 100.00%0.0001-710-65350 250.00
Cleaning Services 17,292.00 2,266.00 15,026.00 86.90%1,441.0001-710-65400 17,292.00
Category: 60 - Purchased Services Total:57,920.272,478.1198,667.00 98,667.00 40,746.73 41.30 %
Category: 70 - Supplies
Furniture/Equipment<$5,000 10,875.00 5,035.95 5,839.05 53.69%662.8001-710-78500 10,875.00
Town Council Page 162 of 282 Meeting Date: Tuesday, January 13, 2015
Budget Report For Fiscal: 2014-2015 Period Ending: 11/30/2014
1/8/2015 12:54:56 AM Page 13 of 16
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Maintenance Supplies 1,500.00 1,249.41 250.59 16.71%626.6501-710-79100 1,500.00
Category: 70 - Supplies Total:6,285.361,289.4512,375.00 12,375.00 6,089.64 49.21 %
Department: 710 - Facilities Management Total:64,205.633,767.56111,042.00 111,042.00 46,836.37 42.18 %
Expense Total:1,039,582.57599,375.968,600,033.26 8,600,033.26 7,560,450.69 87.91 %
Fund: 01 - GENERAL FUND Surplus (Deficit):-383,989.22-207,786.92-101,685.26 -101,685.26 -282,303.96 -277.63 %
Report Surplus (Deficit):-207,786.92 -383,989.22-101,685.26 -101,685.26 -282,303.96 -277.63 %
Town Council Page 163 of 282 Meeting Date: Tuesday, January 13, 2015
Budget Report For Fiscal: 2014-2015 Period Ending: 11/30/2014
1/8/2015 12:54:56 AM Page 14 of 16
Group Summary
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
ActivityCategor…
Current
Total Budget
Original
Total Budget
Percent
Remaining
Fund: 01 - GENERAL FUND
Revenue
Department: 000 - General
40 - Taxes 378,139.21241,281.485,842,789.00 5,842,789.00 -5,464,649.79 93.53 %
41 - Licenses & Permits 186,897.32110,180.321,523,137.00 1,523,137.00 -1,336,239.68 87.73 %
42 - Intergovernmental 20,039.420.00269,919.00 269,919.00 -249,879.58 92.58 %
43 - Fines & Fees 28,537.5917,696.12466,101.00 466,101.00 -437,563.41 93.88 %
44 - Charges for Services 28,712.8312,545.06260,852.00 260,852.00 -232,139.17 88.99 %
45 - Rents 12,100.009,065.0067,500.00 67,500.00 -55,400.00 82.07 %
47 - Investment Income 599.97254.146,000.00 6,000.00 -5,400.03 90.00 %
49 - Other Financing Sources 0.000.0011,000.00 11,000.00 -11,000.00 100.00 %
51 - Miscellaneous 567.01566.9251,050.00 51,050.00 -50,482.99 98.89 %
655,593.35391,589.048,498,348.00 8,498,348.00 -7,842,754.65Department: 000 - General Total:92.29 %
655,593.35391,589.048,498,348.00 8,498,348.00 -7,842,754.65Revenue Total:92.29 %
Expense
Department: 000 - General
99 - Other Financing Uses 0.000.00618,243.00 618,243.00 618,243.00 100.00 %
0.000.00618,243.00 618,243.00 618,243.00Department: 000 - General Total:100.00 %
Department: 140 - Manager's Office
50 - Personnel Services 89,278.0656,089.95757,082.00 757,082.00 667,803.94 88.21 %
60 - Purchased Services 13,908.507,293.7990,119.00 90,119.00 76,210.50 84.57 %
70 - Supplies 4,335.94797.7252,737.00 52,737.00 48,401.06 91.78 %
107,522.5064,181.46899,938.00 899,938.00 792,415.50Department: 140 - Manager's Office Total:88.05 %
Department: 160 - Legal
50 - Personnel Services 20,726.9513,030.61162,446.00 162,446.00 141,719.05 87.24 %
60 - Purchased Services 819.15-49.3123,125.00 23,125.00 22,305.85 96.46 %
70 - Supplies 574.54571.177,818.00 7,818.00 7,243.46 92.65 %
22,120.6413,552.47193,389.00 193,389.00 171,268.36Department: 160 - Legal Total:88.56 %
Department: 251 - Police
50 - Personnel Services 253,397.93172,379.691,868,734.00 1,868,734.00 1,615,336.07 86.44 %
60 - Purchased Services 16,128.187,872.79134,269.00 134,269.00 118,140.82 87.99 %
70 - Supplies 12,762.746,390.47105,595.00 105,595.00 92,832.26 87.91 %
80 - Capital 158.00158.001,500.00 1,500.00 1,342.00 89.47 %
282,446.85186,800.952,110,098.00 2,110,098.00 1,827,651.15Department: 251 - Police Total:86.61 %
Department: 255 - EMS
50 - Personnel Services 116,695.6081,816.81764,304.00 764,304.00 647,608.40 84.73 %
60 - Purchased Services 5,344.991,442.2744,915.00 44,915.00 39,570.01 88.10 %
70 - Supplies 4,106.832,641.9428,143.00 28,143.00 24,036.17 85.41 %
126,147.4285,901.02837,362.00 837,362.00 711,214.58Department: 255 - EMS Total:84.94 %
Department: 360 - Streets
50 - Personnel Services 29,215.4019,433.30222,195.00 222,195.00 192,979.60 86.85 %
60 - Purchased Services 14,087.31201.62185,932.00 185,932.00 171,844.69 92.42 %
70 - Supplies 95.3491.973,550.00 3,550.00 3,454.66 97.31 %
43,398.0519,726.89411,677.00 411,677.00 368,278.95Department: 360 - Streets Total:89.46 %
Department: 400 - Parks
50 - Personnel Services 87,219.1356,553.92657,422.00 657,422.00 570,202.87 86.73 %
60 - Purchased Services 39,711.5617,834.21286,093.00 286,093.00 246,381.44 86.12 %
70 - Supplies 4,447.932,369.8035,071.00 35,071.00 30,623.07 87.32 %
131,378.6276,757.93978,586.00 978,586.00 847,207.38Department: 400 - Parks Total:86.57 %
Department: 401 - Medians
50 - Personnel Services 20,405.0313,275.80151,083.00 151,083.00 130,677.97 86.49 %
60 - Purchased Services 18,267.072,455.30133,976.00 133,976.00 115,708.93 86.37 %
70 - Supplies 43.860.0014,251.00 14,251.00 14,207.14 99.69 %
Town Council Page 164 of 282 Meeting Date: Tuesday, January 13, 2015
Budget Report For Fiscal: 2014-2015 Period Ending: 11/30/2014
1/8/2015 12:54:56 AM Page 15 of 16
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
ActivityCategor…
Current
Total Budget
Original
Total Budget
Percent
Remaining
38,715.9615,731.10299,310.00 299,310.00 260,594.04Department: 401 - Medians Total:87.06 %
Department: 450 - Recreation
50 - Personnel Services 26,148.5116,503.43393,165.00 393,165.00 367,016.49 93.35 %
60 - Purchased Services 7,048.155,179.9097,541.00 97,541.00 90,492.85 92.77 %
70 - Supplies 1,669.46448.0959,333.00 59,333.00 57,663.54 97.19 %
34,866.1222,131.42550,039.00 550,039.00 515,172.88Department: 450 - Recreation Total:93.66 %
Department: 460 - Community Events
60 - Purchased Services 771.77321.7743,583.00 43,583.00 42,811.23 98.23 %
70 - Supplies 1,477.42277.4216,618.00 16,618.00 15,140.58 91.11 %
2,249.19599.1960,201.00 60,201.00 57,951.81Department: 460 - Community Events Total:96.26 %
Department: 521 - Planning and Zoning
50 - Personnel Services 0.003,301.760.00 0.00 0.00 0.00 %
60 - Purchased Services 0.00-6,424.210.00 0.00 0.00 0.00 %
70 - Supplies 0.00-2.770.00 0.00 0.00 0.00 %
0.00-3,125.220.00 0.00 0.00Department: 521 - Planning and Zoning Total:0.00 %
Department: 522 - Community Development
50 - Personnel Services 56,723.0233,321.16429,897.00 429,897.00 373,173.98 86.81 %
60 - Purchased Services 7,775.487,495.10129,839.00 129,839.00 122,063.52 94.01 %
70 - Supplies 2,170.161,393.0213,185.00 13,185.00 11,014.84 83.54 %
66,668.6642,209.28572,921.00 572,921.00 506,252.34Department: 522 - Community Development Total:88.36 %
Department: 611 - Finance
50 - Personnel Services 29,979.3717,429.25266,946.00 266,946.00 236,966.63 88.77 %
60 - Purchased Services 5,187.834,381.72116,801.00 116,801.00 111,613.17 95.56 %
70 - Supplies 263.22107.763,350.00 3,350.00 3,086.78 92.14 %
35,430.4221,918.73387,097.00 387,097.00 351,666.58Department: 611 - Finance Total:90.85 %
Department: 615 - Municipal Court
50 - Personnel Services 9,547.396,168.1775,397.00 75,397.00 65,849.61 87.34 %
60 - Purchased Services 1,258.15958.158,889.00 8,889.00 7,630.85 85.85 %
70 - Supplies 140.33114.101,650.00 1,650.00 1,509.67 91.50 %
10,945.877,240.4285,936.00 85,936.00 74,990.13Department: 615 - Municipal Court Total:87.26 %
Department: 630 - Human Resources
50 - Personnel Services 11,029.006,865.3387,655.00 87,655.00 76,626.00 87.42 %
60 - Purchased Services 176.3850.693,440.00 3,440.00 3,263.62 94.87 %
70 - Supplies 18.8514.051,400.00 1,400.00 1,381.15 98.65 %
11,224.236,930.0792,495.00 92,495.00 81,270.77Department: 630 - Human Resources Total:87.87 %
Department: 640 - Information Services
50 - Personnel Services 24,687.8115,783.40191,325.00 191,325.00 166,637.19 87.10 %
60 - Purchased Services 33,860.2217,699.71175,055.26 175,055.26 141,195.04 80.66 %
70 - Supplies 3,714.381,569.5825,319.00 25,319.00 21,604.62 85.33 %
62,262.4135,052.69391,699.26 391,699.26 329,436.85Department: 640 - Information Services Total:84.10 %
Department: 710 - Facilities Management
60 - Purchased Services 57,920.272,478.1198,667.00 98,667.00 40,746.73 41.30 %
70 - Supplies 6,285.361,289.4512,375.00 12,375.00 6,089.64 49.21 %
64,205.633,767.56111,042.00 111,042.00 46,836.37Department: 710 - Facilities Management Total:42.18 %
1,039,582.57599,375.968,600,033.26 8,600,033.26 7,560,450.69Expense Total:87.91 %
-383,989.22-207,786.92-101,685.26 -101,685.26 -282,303.96Fund: 01 - GENERAL FUND Surplus (Deficit):-277.63 %
Report Surplus (Deficit):-207,786.92 -383,989.22-101,685.26 -101,685.26 -282,303.96 -277.63 %
Town Council Page 165 of 282 Meeting Date: Tuesday, January 13, 2015
Budget Report For Fiscal: 2014-2015 Period Ending: 11/30/2014
1/8/2015 12:54:56 AM Page 16 of 16
Fund Summary
Fiscal
Activity
Variance
Favorable
(Unfavorable)Fund
Period
Activity
Current
Total Budget
Original
Total Budget
01 - GENERAL FUND -383,989.22-207,786.92-101,685.26 -101,685.26 -282,303.96
Report Surplus (Deficit):-207,786.92 -383,989.22-101,685.26 -101,685.26 -282,303.96
Town Council Page 166 of 282 Meeting Date: Tuesday, January 13, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0009-T Name:
Status:Type:Agenda Item Consent Agenda
File created:In control:1/6/2015 Town Council
On agenda:Final action:1/13/2015
Title:Consider and take appropriate action regarding an Interlocal Cooperation Agreement between the
Town and Denton County for Ambulance Services to Denton County residents.
Attachments:Staff Report - Interlocal Cooperation Agreement for Ambulance Services.pdf
Interlocal Cooperation Agreement for Ambulance Services 2015.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding an Interlocal Cooperation Agreement between the Town and Denton
County for Ambulance Services to Denton County residents.
Town Council Page 167 of 282 Meeting Date: Tuesday, January 13, 2015
To: Mayor and Town Council
From: Danny Thomas, Fire Chief
CC: Mike Slye, Town Manager
Tammy Ard, Interim Town Secretary
Re: Interlocal Cooperation Agreement for Ambulance Services
Town Council Meeting, Tuesday, January 13, 2015
Agenda Item:
Consider and take appropriate action regarding an Interlocal Cooperation Agreement between
the Town and Denton County for Ambulance Services to Denton County Residents.
Explanation:
Annual Interlocal cooperation agreement with Denton County on Ambulance service for
unincorporated Denton County.
Attachments:
• Interlocal Cooperation Agreement for Ambulance Services 2015
Recommendation:
Staff recommends approval of Interlocal Cooperation Agreement for Ambulance Services with
Denton County.
Town Council Page 168 of 282 Meeting Date: Tuesday, January 13, 2015
2014-2015 Interlocal Cooperation Agreement-Ambulance Services/Trophy Club - Page 1 of 7
THE COUNTY OF DENTON §
§ TOWN OF TROPHY CLUB
§ AMBULANCE SERVICES
STATE OF TEXAS §
INTERLOCAL COOPERATION AGREEMENT
AMBULANCE SERVICE
THIS AGREEMENT, which has an effective date of October 1, 2014, is made and
entered into by and between Denton County a political subdivision of the State of Texas,
hereinafter referred to as "the COUNTY," and the Town of Trophy Club, a municipal
corporation, located in Denton County, Texas, hereinafter referred to as “the AGENCY”.
WHEREAS, the COUNTY is a duly organized political subdivision of the State of Texas
engaged in the administration of county government and related services for the benefit of the
citizens of Denton County; and
WHEREAS, the AGENCY is a municipal corporation, duly organized and operating
under the laws of the State of Texas and engaged in the provision of ambulance services and
related services for the benefit of the citizens of the Town of Trophy Club; and
WHEREAS, the AGENCY is an owner and operator of certain ambulance vehicles and
other equipment designed for the transportation of persons who are sick, infirmed or injured and
has in its employ trained personnel whose duties are related to the treatment of said individuals
and the use of such vehicles and equipment; and
WHEREAS, the COUNTY desires to obtain emergency ambulance and related services
for the benefit of residents of the COUNTY living in unincorporated areas of the COUNTY
which the AGENCY is capable of providing; and
WHEREAS, the provision of emergency ambulance and related services is a
governmental function that serves the public health and welfare and is of mutual concern to both
the COUNTY and the AGENCY; and
WHEREAS, the COUNTY desires to expend County funds to defray the expense of
establishing, operating and maintaining emergency ambulance services in the County; and
WHEREAS, the COUNTY and the AGENCY mutually desire to be subject to and
contract pursuant to the provisions of Texas Government Code, Chapter 791 and Texas Health
and Safety Code, Section 774.003, and
Town Council Page 169 of 282 Meeting Date: Tuesday, January 13, 2015
2014-2015 Interlocal Cooperation Agreement-Ambulance Services/Trophy Club - Page 2 of 7
NOW THEREFORE, the COUNTY and the AGENCY, in consideration of the mutual
promises, covenants, and Agreements stated herein, agree as follows:
I.
TERM
The term of this Agreement shall be for the period beginning of October 1, 2014, and
ending on September 30, 2015.
II.
DEFINITIONS
As used herein, the words and phrases hereinafter set forth shall have the meanings as
follows:
A. "Emergency" shall mean any circumstance that calls for immediate action and in
which the element of time in transporting the sick, wounded or injured for
medical treatment is essential to the health or life of a person or persons. Whether
an emergency, in fact, exists is solely up to the discretion of the AGENCY. For
dispatch purposes only, "emergency" shall include, but not be limited to:
1. The representation by the individual requesting ambulance service that an
immediate need exists for the transportation of a person from any location
within the agreed operating area of the AGENCY to a place where
emergency medical treatment may be obtained; or
2. The representation by the individual requesting ambulance service that an
immediate need exists for the transportation of a person from any location
within the agreed operating area of the AGENCY to the closest medical
facility.
B. “Rural area” means any area within the boundaries of the COUNTY, but outside
the corporate limits of all incorporated cities, towns and villages within the
COUNTY.
C. “Urban area” means any area within the corporate limits of an incorporated city,
town or village within the COUNTY.
D. “Emergency ambulance call” means a response to a request for ambulance service
by the personnel of the AGENCY in a situation involving an emergency, as
defined above, by an ambulance vehicle. A single response to a call may involve
the transportation of more than one person at a time, but shall be considered as
only one call.
III.
SERVICES
The services to be rendered under this Agreement by the AGENCY are the ambulance
services normally rendered by the AGENCY to citizens of Town of Trophy Club in
circumstances of emergency, but which services will now be extended to all citizens of the
Town Council Page 170 of 282 Meeting Date: Tuesday, January 13, 2015
2014-2015 Interlocal Cooperation Agreement-Ambulance Services/Trophy Club - Page 3 of 7
COUNTY residing in the unincorporated areas of the COUNTY within the operating territory or
jurisdiction of the AGENCY, as agreed to by the AGENCY and the COUNTY in this
Agreement and as set forth in “Exhibit A,” attached hereto and incorporated herein by reference.
It is recognized that the officers and employees of the AGENCY have the duty and
responsibility of rendering ambulance services to citizens of the AGENCY and the COUNTY.
In the performance of these duties and responsibilities, it shall be within the sole responsibility
and discretion of the officers and employees of the AGENCY to determine priorities in the
dispatching and use of such equipment and personnel and the judgment of the officer or
employee shall be final.
The COUNTY shall designate the County Judge to act on behalf of the COUNTY and to
serve as "Liaison Officer" between the COUNTY and the AGENCY. The County Judge, or her
designated substitute, shall devote sufficient time and attention to insure the performance of all
duties and obligations of the COUNTY under this Agreement and shall provide for the
immediate and direct supervision of employees, agents, contractors, sub-contractors and/or
laborers of the COUNTY engaged in the performance of this Agreement.
IV.
PERFORMANCE OF SERVICES
The AGENCY shall devote sufficient time and attention to insure the performance of all
duties and obligations of the AGENCY under this Agreement and shall provide immediate and
direct supervision of the AGENCY’s employees, agents, contractors, sub-contractors and/or
laborers engaged in the performance of this Agreement for the mutual benefit of the AGENCY
and the COUNTY.
V.
COMPENSATION
COUNTY agrees to pay to the AGENCY an estimated fee of $5,562.00 (amount
rounded to the nearest dollar) based on a funding formula as follows:
1. A fixed sum based on a population percentage .5046 per capita; said sum
computes to $4,743.53.
2. A fixed sum of $248.9627 per ambulance transport. There were no transports
made by the AGENCY in fiscal year 2014.
3. A fixed sum based on 1.19 rural miles in the agreed operating territory; said sum
computes to $818.52.
Town Council Page 171 of 282 Meeting Date: Tuesday, January 13, 2015
2014-2015 Interlocal Cooperation Agreement-Ambulance Services/Trophy Club - Page 4 of 7
The first and third sums are based upon population and mileage figures obtained from the North
Central Texas Council of Governments. The second sum is based upon the definition of an
“ambulance call” for purposes of this Agreement. Payment shall not be allowed for any instance
in which a patient is not transported. Consistent with the reporting procedures described below,
the AGENCY shall receive payment for transporting the patient regardless of the service
delivery area in which the call originated.
Requests for payment shall be submitted on the standardized ambulance transportation
reporting form approved and provided by the COUNTY. It shall be the responsibility of the
AGENCY to fully complete the forms and to provide complete and accurate patient information.
Requests for payment shall be submitted within five (5) days of the performance of service by
the AGENCY. Requests not timely submitted shall not be considered for payment. Requests
for payment may be submitted by personal delivery, U.S. Mail, facsimile or computer telephone
link to the office of the Denton County Fire Marshal. The date of submission shall be the date
the fully documented request is received in said office.
VI.
FINANCIAL RECORDS
The AGENCY agrees to make its financial records available for audit and/or review by
the COUNTY, upon request by the COUNTY.
VII.
RESPONSIBILITY OF THE COUNTY
The COUNTY, to the extent permitted by law, shall be responsible for the acts,
omissions and negligence of all officers, employees and agents of the COUNTY who are
engaged in the performance of this Agreement.
VIII.
RESPONSIBILITY OF THE AGENCY
The AGENCY, to the extent permitted by law, shall be responsible for the acts,
omissionsand negligence of all officers, employees and agents of the AGENCY who are
engaged in the performance of this Agreement.
IX.
APPLICABLE LAW
The COUNTY and the AGENCY understand and agree that liability under this contract
is governed by Texas Government Code, Chapter 791 and Texas Health and Safety Code,
Section 774.003. This Agreement is made in contemplation of the applicability of these laws to
Town Council Page 172 of 282 Meeting Date: Tuesday, January 13, 2015
2014-2015 Interlocal Cooperation Agreement-Ambulance Services/Trophy Club - Page 5 of 7
the Agreement. Insofar as legally possible the COUNTY and the AGENCY agree to be bound
by the above mentioned statutes as they exist as of the date of this Agreement.
X.
DEFAULT
In the event of default of any of the covenants herein contained, this Agreement may be
terminated at the discretion of the non-defaulting party if such default continues for a period of
ten (10) days after notice to the other party in writing of such default and the intent to terminate
this Agreement due to the default. Unless the default is cured, this Agreement shall terminate.
XI.
TERMINATION
This Agreement may be terminated at any time by either the COUNTY or the AGENCY
by giving sixty (60) days advance written notice to the other party. In the event of termination
by either party, the AGENCY shall be compensated pro rata for all services performed to
termination date together with reimbursable expenses then due as authorized by this Agreement.
In the event of such termination, should the AGENCY be overcompensated on a pro rata basis
for all services performed to the termination date and/or be overcompensated for reimbursable
expenses, the COUNTY shall be reimbursed pro rata for all such overcompensation.
Acceptance of such reimbursement shall not constitute a waiver of any claim that may otherwise
arise out of this Agreement.
XII.
GOVERNMENTAL IMMUNITY
The fact that the COUNTY and the AGENCY accept certain responsibilities relating to
the rendering of ambulance services under this Agreement as a part of their responsibility for
providing protection for the public health makes it imperative that the performance of these vital
services be recognized as a governmental function and that the doctrine of governmental
immunity shall be, and is hereby, invoked to the extent permitted under the law. Neither the
AGENCY, nor the COUNTY waive, nor shall be deemed to have hereby waived any immunity
or defense that would otherwise be available to it against claims arising from the exercise of
governmental powers and functions.
Town Council Page 173 of 282 Meeting Date: Tuesday, January 13, 2015
2014-2015 Interlocal Cooperation Agreement-Ambulance Services/Trophy Club - Page 6 of 7
XIII.
ENTIRE AGREEMENT
This Agreement represents the entire Agreement between the COUNTY and the
AGENCY and supersedes all prior negotiations, representations and Agreements, either written
or oral. This Agreement may be amended only by written instrument signed by both parties.
XIV.
LAW OF CONTRACT
This Agreement and any of its terms or provisions, as well as the rights and duties of the
parties hereto, shall be governed by the laws of the State of Texas. The venue for any dispute, or
matter, arising under this Agreement shall lie in Denton County, Texas.
XV.
SEVERABILITY
In the event that any portion of this Agreement shall be found to be contrary to law, it is
the intent of the parties hereto that the remaining portions of this Agreement shall remain valid
and in full force and effect to the fullest extent possible.
XVI.
AUTHORITY
The undersigned officer or agents of the parties are the properly authorized officials and
have the necessary authority to execute this Agreement on behalf of the Parties.
XVII.
SERVICE AREA
Acceptance of this Agreement constitutes approval of the service area set out in attached
Exhibit "A".
EXECUTED in triplicate originals on the dates set forth below.
COUNTY: AGENCY:
Denton County, Texas Town of Trophy Club
110 West Hickory Street, 2nd Floor 100 Municipal Drive
Denton, Texas 76201 Trophy Club, Texas 76262
By: By:
Mary Horn Name _________________________
Denton County Judge Title __________________________
Town Council Page 174 of 282 Meeting Date: Tuesday, January 13, 2015
2014-2015 Interlocal Cooperation Agreement-Ambulance Services/Trophy Club - Page 7 of 7
Acting on behalf of and by Acting on behalf of and by the
the authority of Denton County authority of the The Town of Trophy Club
Commissioners Court of Denton, Texas
DATED:____________________________ DATED:____________________________
ATTEST: APPROVED AS TO CONTENT:
BY: BY:
Denton County Clerk Denton County Fire Marshal
APPROVED AS TO FORM:
BY:
Assistant District Attorney
AUDITOR’S CERTIFICATE
I hereby certify that funds are available in the amount of $ to
accomplish and pay the obligation of Denton County under this Agreement.
James Wells, Denton County Auditor
Town Council Page 175 of 282 Meeting Date: Tuesday, January 13, 2015
Tarrant County
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Overview Map
Mary Horn- County JudgeHugh Coleman- Commissioner Precinct 1Ron Marchant- Commissioner Precinct 2Bobbie J. Mitchell- Commissioner Precinct 3Andy Eads- Commissioner Precinct 4
Trophy Club EMS District
RAILROADS
STATE HIGHWAY¬«121 FARM TO MARKETÄÄ1171
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LAKES & PONDS
City PopulationDenton > 100,000Lewisville 40,000- 100,000Corinth10,000- 39,999Sanger 2,000- 9,999Ponder < 2,000
CONTACT INFORMATIONLANDMARKMAP GIS: gis.dentoncounty.comE-MAIL: gis@dentoncounty.com
This product is for informational purposesand may not have been prepared for or besuitable for legal, engineering, or surveyingpurposes. It does not represent an on-the-groundsurvey and represents only the approximaterelative location of property boundaries.
Denton County does not guarantee the correctnessor accuracy of any features on this product andassumes no responsibility in connection therewith.This product may be revised at any time withoutnotification to any user.
October 24, 20141 inch = 0.5 miles
Town Council Page 176 of 282 Meeting Date: Tuesday, January 13, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0020-T Name:
Status:Type:Agenda Item Consent Agenda
File created:In control:1/6/2015 Town Council
On agenda:Final action:1/13/2015
Title:Consider and take appropriate action regarding an Interlocal Agreement between the Town and
Northwest Independent School District for the use of Lakeview Soccer Complex; providing terms and
conditions of use; and authorizing the Mayor or his designee to execute necessary documents.
Attachments:Staff Report - Interlocal Agreement with Northwest Independent School District.pdf
ILA NISD - Lakeview.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding an Interlocal Agreement between the Town and Northwest Independent
School District for the use of Lakeview Soccer Complex; providing terms and conditions of use; and authorizing the
Mayor or his designee to execute necessary documents.
Town Council Page 177 of 282 Meeting Date: Tuesday, January 13, 2015
To: Mayor and Town Council
From: Mike Slye, Town Manager
CC: Tammy Ard, Interim Town Secretary
Re: Interlocal Agreement with Northwest Independent School District
Town Council Meeting, Tuesday, January 13, 2015
Agenda Item:
Consider and take appropriate action regarding an Interlocal Agreement between the Town and
Northwest Independent School District for the use of Lakeview Soccer Complex; providing
terms and conditions of use; and authorizing the Mayor or his designee to execute necessary
documents.
Explanation:
This is the lease agreement for Lakeview Elementary Soccer Complex. Northwest Independent
School District (NISD) has considered and approved the proposed Interlocal Agreement (ILA)
that provides for clawback provisions on a depreciated scaled for future improvements to the
complex paid for by the Town.
Attachments:
• ILA NISD - Lakeview
Recommendation:
Staff recommends approval of the Interlocal Agreement with Northwest Independent School
District.
Town Council Page 178 of 282 Meeting Date: Tuesday, January 13, 2015
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100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0021-T Name:
Status:Type:Agenda Item Consent Agenda
File created:In control:1/6/2015 Town Council
On agenda:Final action:1/13/2015
Title:Consider and take appropriate action regarding an Ordinance of the Town, appointing a presiding
judge and an alternate judges for the Trophy Club Municipal Court of Record No. 1.
Attachments:ORD 2015-01 Ordinance Appointing Municipal Court Judges.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding an Ordinance of the Town, appointing a presiding judge and an alternate
judges for the Trophy Club Municipal Court of Record No. 1.
Town Council Page 187 of 282 Meeting Date: Tuesday, January 13, 2015
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2015-01
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, PROVIDING FOR THE APPOINTMENT OF A
PRESIDING JUDGE AND TWO (2) ALTERNATE MUNICIPAL COURT
JUDGES WITH TWO (2) YEAR TERMS EACH, SUCH TERMS
COMMENCING UPON THE EXPIRATION OF THE CURRENT TERM
AND EXPIRING ON JANUARY 31, 2017; FINDING THAT THE
PERSONS IDENTIFIED HEREIN TO SERVE MEET THE
REQUIREMENTS FOR SERVICE AS A MUNICIPAL COURT JUDGE
PURSUANT TO STATE LAW AND THE CHARTER OF THE TOWN OF
TROPHY CLUB; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Town’s Home Rule Charter provides for Council appointment of
one or more persons to serve as Municipal Court Judges for the Trophy Club Municipal
Court of Record No. 1 for two (2) year terms; and
WHEREAS, the Council has been presented with the names of three (3)
individuals who possess the requirements specified by state law and in Section 4.11 of
the Town’s Charter to serve as Judges for the Trophy Club Municipal Court of Record
No. 1 (the “Court”); and
WHEREAS, the three (3) individuals named in this Ordinance currently serve the
Town as Judges, and upon approval of this Ordinance and pursuant to state law, will
continue to serve as Judges for the Court until January 1, 2017; and
WHEREAS, each of the individual hereby appointed are Texas residents who are
attorneys licensed to practice in the State of Texas, in good standing with the State Bar
of Texas, and have two (2) or more years of experience practicing Texas law.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
Section 1. Incorporation of Premises. That the above and foregoing premises are
true and correct and are incorporated herein and made a part hereof for all purposes.
Section 2. Appointment of Judges and Term of Office. The Town Council hereby
finds that the following persons possess all qualifications necessary to serve as Judges
of the Trophy Club Municipal Court, that such persons currently serve in the capacity as
designated below, and the Town Council hereby appoints such persons to serve as
Judges of the Trophy Club Municipal Court of Record No. 1 in the capacity as set forth
below for the period of two (2) years, with such term expiring on January 31, 2017:
Presiding Judge Mark D. Chambers, Jr.
Alternate Judge Warren A. Bradley
Town Council Page 188 of 282 Meeting Date: Tuesday, January 13, 2015
Alternate Judge Eric G. Ransleben
Section 3. Effective Date. That this Ordinance shall become effective from and after
its date of passage in accordance with the law.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
Texas, on this 13th day of January, 2015.
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
ATTEST: APPROVED AS TO FORM:
Tammy Ard, Interim Town Secretary Patricia A. Adams, Town Attorney
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council Page 189 of 282 Meeting Date: Tuesday, January 13, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0023-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/6/2015 Town Council
On agenda:Final action:1/13/2015
Title:Receive overview of pending Stage 2 Water Restrictions from Jennifer McKnight, General Manager
Trophy Club Municipal Utility District No. 1; discussion of same.
Attachments:Stage 2 Drought Plan Presentation January 13, 2015.pdf
Action ByDate Action ResultVer.
Receive overview of pending Stage 2 Water Restrictions from Jennifer McKnight, General Manager Trophy Club
Municipal Utility District No. 1; discussion of same.
Town Council Page 190 of 282 Meeting Date: Tuesday, January 13, 2015
STAGE 2 – WATER WARNING
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
UPDATE FOR JANUARY 2015
Town Council Page 191 of 282 Meeting Date: Tuesday, January 13, 2015
Plan Purpose
•Required for PWS by Chapter 288, Subchapter B of Texas Water Code.
•Plans are designed as an emergency response to a water shortage.
•Plans required to have “system specific” triggers.
•Requires contracts with wholesale provider to require all customers to include language in their plans for “regional” triggers.
•Stage of drought implemented dependent upon trigger experienced.
•Impending Stage 2 triggered by regional issue (reservoir capacity).
Town Council Page 192 of 282 Meeting Date: Tuesday, January 13, 2015
Components of the Plan
•Triggers
•Responses & Exceptions
•Notification
•Enforcement
•Variances
•Stage Reduction
Town Council Page 193 of 282 Meeting Date: Tuesday, January 13, 2015
Triggers Causing Stage 2
•Affecting all TRWD customers. TRWD provides water to more than 1.7 million people in the North Central Texas area . TRWD serves more than 30 wholesale customers including the cities of Fort Worth, Arlington, Mansfield and the Trinity River Authority.
•Fort Worth will receive notice of Stage 2 from TRWD. They in turn will notify their wholesale customers of Stage 2. TC drought plans require that we comply with Fort Worth restrictions.
•TRWD experiencing lake levels at 60% combined reservoir capacity which is the triggering event .
Town Council Page 194 of 282 Meeting Date: Tuesday, January 13, 2015
We Are Not Alone in Stage 2
Town Council Page 195 of 282 Meeting Date: Tuesday, January 13, 2015
Responses
•Goal of Stage 2 is to reduce water use by a minimum of 10%.
•Outdoor irrigation with sprinkler systems restricted to once per week schedule for all customers (residential, commercial, government, schools, churches).
•Schedule for each address to be finalized by Fort Worth wholesale customers in near future. Two possibilities at this time.
•Outdoor watering prohibited between 10 a.m. and 6 p.m.
•No outdoor watering permitted on Mondays and possibly Fridays (depending on schedule selected).
Town Council Page 196 of 282 Meeting Date: Tuesday, January 13, 2015
Government & Schools Tuesday
Even Address Residential Wednesday
Odd Address Residential Thursday
Commercial Friday
Residential Customers With Hose-End Sprinklers Only
Even Address Saturday
Odd Address Sunday
Stage 2 Drought Watering Schedule: 1x/Week If Needed
All Customers With Automatic In-Ground Sprinkler Systems
Water Customer Watering Day
No Watering Monday
Stage 2 Drought Watering Schedule: 1x/Week If Needed
All Customers
Water Customer Watering Day
No Watering Monday
No Watering Friday
Even Address Residential Saturday
Odd Address Residential Sunday
Commercial Tuesday
Schools Wednesday
Government Thursday
Once Per Week Watering Options
Option 1* Option 2
*Option 1 most likely schedule to be selected.
HOAs are considered commercial for schedule purposes.
Town Council Page 197 of 282 Meeting Date: Tuesday, January 13, 2015
Responses (cont.)
•Hosing of paved areas except to alleviate immediate health or safety
hazard.
•Hosing of buildings other than for fire protection.
•Failure to repair a leak.
•Operating an irrigation system with broken or missing head.
•Operating an irrigation system during precipitation event.
•Use of water for dust control, except to protect public health.
•Use of ornamental ponds & fountains except where necessary to
support aquatic life.
•Filling and draining of pools and hot tubs except to maintain structural
integrity.
•Use of water from hydrants except for firefighting purposes or to
maintain public health, safety, and welfare.
•Watering for dust control on skinned areas of sports fields.
Prohibitions
Town Council Page 198 of 282 Meeting Date: Tuesday, January 13, 2015
Exceptions
•Watering lawn and slabs with hand-held hose, drip
irrigation, soaker hose, or tree bubbler allowed for up
to 2 hours on any day except Monday and not allowed
between 10 a.m. and 6 p.m.
•Newly installed shrubs and trees may be watered up to
2 hours on any day except Monday with hand-held
hose, drip irrigation, soaker hose, or tree bubbler.
•Athletic fields within a stadium may be watered to
maintain league standards but cannot water on
Mondays. Encouraged to achieve 10% water reduction.
Exception does not apply to surrounding landscaping.
•Once per week schedule does not apply to irrigation by
private well water and/or effluent reuse.
Town Council Page 199 of 282 Meeting Date: Tuesday, January 13, 2015
Notification
•General Manager will receive notification from
Fort Worth the date Stage 2 is effective . NO
FIRM DATE SET AT THIS TIME.
•GM will notify Board, Town Council, Town
Manager, and Fire Chief of effective date .
•GM will notify TCEQ via their online reporting
tool for both PID and MUD.
Town Council Page 200 of 282 Meeting Date: Tuesday, January 13, 2015
Customer Notification
•Newspapers
•Public service announcements
•Website: tcmud.org
•Marquees
•List serve
•CTY
•Direct mail
Town Council Page 201 of 282 Meeting Date: Tuesday, January 13, 2015
Enforcement
•1st violation receives written warning.
•2nd or subsequent violation receives $50
admin penalty.
•3 or more violations can result in service
disconnection and $200 reconnect charge
plus $50 admin penalty.
VIOLATIONS OBSERVED BY DISTRICT PERSONNEL
VIOLATIONS OBSERVED BY TCPD
•1st violation receives written warning.
•2nd or subsequent violation receives citation.
Town Council Page 202 of 282 Meeting Date: Tuesday, January 13, 2015
Variances
•Variances can be granted by District Manager if
restrictions would cause an emergency condition
adversely affecting health, sanitation, and/or fire
safety.
•Variance must be requested in writing.
•If approved, variance permit will be issued and
must be displayed in public view at the residence
or business.
•Variance allowed for new lawns at new
construction for a thirty day period only.
Town Council Page 203 of 282 Meeting Date: Tuesday, January 13, 2015
Stage Reduction
We will not move back to Stage 1 until:
•Combined reservoir capacity reaches 75%, or
•Combined reservoir capacity reaches 70% for
30 consecutive days.
WE EXPECT THIS TO LAST MANY MONTHS!
Town Council Page 204 of 282 Meeting Date: Tuesday, January 13, 2015
Additional Information and Resources
•Tarrant Regional Water District (TRWD) Supply and Demand http://fortworthtexas.gov/uploadedFiles/Planning_and_Development/Boards_and_Commissions/Lake_Worth_RCC/Documents/140404_trwd.pdf
•TRWD Lake Levels http://www.trwd.com/DailyReport
•Texas Water Report: Going Deeper for the Solution from January 2014 http://www.window.state.tx.us/specialrpt/water/
• Selected dates on drought and extreme weather, plus link to a timeline http://stateimpact.npr.org/texas/2011/11/29/a-history-of-drought-and-extreme-weather-in-texas/
•Texas Commission on Environmental Quality (TCEQ ) Texas Drought Map http://www.tceq.texas.gov/response/drought
•US Drought Monitor http://droughtmonitor.unl.edu/
Town Council Page 205 of 282 Meeting Date: Tuesday, January 13, 2015
Questions & Comments
We Are Not Alone in This Drought
Town Council Page 206 of 282 Meeting Date: Tuesday, January 13, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0031-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/8/2015 Town Council
On agenda:Final action:1/13/2015
Title:Consider and take appropriate action regarding a Proclamation proclaiming January 21, 2015 as Julia
Michelotti Day in Trophy Club.
Attachments:
Action ByDate Action ResultVer.
Consider and take appropriate action regarding a Proclamation proclaiming January 21, 2015 as Julia Michelotti Day in
Trophy Club.
Town Council Page 207 of 282 Meeting Date: Tuesday, January 13, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0013-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/6/2015 Town Council
On agenda:Final action:1/13/2015
Title:Consider and take appropriate action regarding Citizens Financial Advisory Board (CFAB) review of
Trophy Club Park and recommendations regarding the operation of the Park; and provide Council
direction on prioritized projects.
Attachments:CFAB minutes 12-01-14 - SS.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding Citizens Financial Advisory Board (CFAB) review of Trophy Club Park
and recommendations regarding the operation of the Park; and provide Council direction on prioritized projects.
Town Council Page 208 of 282 Meeting Date: Tuesday, January 13, 2015
MINUTES FROM CITIZENS FINANCIAL ADVISORY BOARD MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, December 1, 2014 at 6:00 P.M.
Svore Municipal Building Boardroom
The Citizens Financial Advisory Board (CFAB) of the Town of Trophy Club, Texas, met in a meeting on Monday,
December 1, 2014. The meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON & TARRANT COUNTIES§
BOARD MEMBERS PRESENT:
Mike Buck - President
Kathy Carlton – Vice President
Ralph Reed – Board Member
Roger Williams- Board Member
Connie Edwards – Board Member
Robert Hillman – Board Member
Neil Justice – Board Member
Greg Lamont – Council Liaison
STAFF AND GUEST(S) PRESENT:
John Zagurski – Budget Analyst
Jacob Lohse- Recreation Superintendent
President Mike Buck called the meeting to order at 6:14 p.m.
1. Consider and take appropriate action regarding the Minutes dated October 30, 2014:
Roger Williams motioned to approve the Minutes dated October 30, 2014, Mike Buck seconded
the motion. The Board voted 6 to 1 to approve the minutes with Ralph Reed abstaining. Kathy
Carlton reported on Council’s decision regarding TMRS.
2. Consider and take appropriate action regarding a recommendation of Trophy Club Parks
viability:
The Board made three recommendations and voted on each item separately. The
recommendations are as follows:
a. Kathy Carlton motioned: Based on aesthetic and financial information presented to the
Citizens Financial Advisory Board, by both internal and external sources, it is the Board’s
recommendation to Council that Trophy Club Park is viable. Neil Justice seconded the
motion. The vote was unanimous in favor of the recommendation.
Town Council Page 209 of 282 Meeting Date: Tuesday, January 13, 2015
i. The Citizens Financial Advisory Board is open to further evaluation of the park, but
more direction from Council is needed, due to a lack of clarity on the initial project
and a turnover in Council. This item was made as a motion by Kathy Carlton and
seconded by Mike Buck. The vote was unanimous in favor of the motion.
b. Kathy Carlton motioned: It is the Citizens Financial Advisory Board’s recommendation to
Council that a minimum $3.00 per horse entry free be put in place at Trophy Club Park. The
motion was seconded by Roger Williams. The Board voted 6 to 1 to approve the motion with
Neil Justice voting against.
c. Ralph Reed motioned: It is the Citizens Financial Advisory Board’s recommendation to
Council that the Parks Department conduct a fee study of Trophy Club Park fees. Robert
Hillman seconded the motion. The vote was unanimous in favor of the motion.
3. Discuss items for future agendas:
CFAB will start working on the Salary True-Ups for Public Safety.
4. Set next meeting date:
January 12, 2015
ADJOURN
Neil Justice made a motion to adjourn. Motion seconded by Ralph Reed. Motion approved
unanimously. Meeting adjourned at 7:44 p.m.
___________________________________ ___________________________________
John Zagurski, Budget Analyst Mike Buck Board President
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council Page 210 of 282 Meeting Date: Tuesday, January 13, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0024-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/6/2015 Town Council
On agenda:Final action:1/13/2015
Title:Consider and take appropriate action regarding a Resolution repealing Resolution No. 2014-36 and
adopting a new Resolution to fill a vacancy for the remainder of an unexpired term on the Board of
Directors of the Trophy Club Economic Development Corporation 4B; reaffirming existing
appointments; and providing an effective date.
Attachments:Staff Report - EDC-4B Board Vacancy Appointment.pdf
Sean Bone (R).pdf
Robert McEwan (R).pdf
RES 2015-01 EDC 4B Annual Appointments.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding a Resolution repealing Resolution No. 2014-36 and adopting a new
Resolution to fill a vacancy for the remainder of an unexpired term on the Board of Directors of the Trophy Club Economic
Development Corporation 4B; reaffirming existing appointments; and providing an effective date.
Town Council Page 211 of 282 Meeting Date: Tuesday, January 13, 2015
To: Mayor and Town Council
From: Stephen Seidel, Assistant Town Manager
CC: Mike Slye, Town Manager
Tammy Ard, Interim Town Secretary
Re: EDC-4B Board of Directors Vacancy Appointment
Town Council Meeting, Tuesday, January 13, 2015
Agenda Item:
Consider and take appropriate action regarding a Resolution repealing Resolution No. 2014-36
and adopting a new Resolution to fill a vacancy for the remainder of an unexpired term on the
Board of Directors of the Trophy Club Economic Development Corporation 4B; reaffirming
existing appointments; and providing an effective date.
Explanation:
The EDC-4B Board of Directors currently has one vacancy. The vacancy occurred when Randal
Conn resigned from the Board on October 30, 2014. On Monday, January 5, 2015, the Board
interviewed two applicants for the open position. The Board recommended to the Town
Council to appoint Robert McEwan. The motion was approved 5-1.
Attachments:
• Applications:
o Sean Bone
o Robert McEwan
• Resolution 2015-01
Recommendation:
The Board recommends approval of Resolution 2015-01 making appointment of Robert
McEwan to serve on the EDC-4B Board.
Town Council Page 212 of 282 Meeting Date: Tuesday, January 13, 2015
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TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2015–01
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS REPEALING RESOLUTION NO. 2014-36
APPOINTING PERSONS TO SERVE ON THE ECONOMIC
DEVELOPMENT CORPORATION 4B BOARD (“THE ANNUAL
APPOINTMENT RESOLUTION”) AND ADOPTING A NEW
RESOLUTION MAKING AN APPOINTMENT TO FILL A VACANCY ON
THE BOARD FOR THE REMAINDER OF AN UNEXPIRED TERM AND
REAFFIRMING EXISTING APPOINTMENTS; PROVIDING FOR THE
APPOINTMENT OF CITIZEN VOLUNTEERS TO SERVE ON THE
ECONOMIC DEVELOPMENT CORPORATION 4B BOARD AND
DESIGNATING TERMS OF SERVICE; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the Town of Trophy Club, Texas, benefits by having its citizens
involved in local government through service on Boards, Commissions and
Corporations; and
WHEREAS, the Trophy Club Town Council is charged with the responsibility of
making appointments to the Boards, Commissions and Corporations serving the Town
whose terms are expiring; and
WHEREAS, on September 23, 2014, the Town Council of the Town of Trophy
Club adopted Resolution No. 2014-36, appointing citizens to serve on various Town
Boards, Commissions, and Corporations for the 2014-2015 fiscal year and reaffirming
the appointments of other previously appointed citizens; and
WHEREAS, due to a mid-term vacancy on the Trophy Club Economic
Development Corporation 4B Board, the Board accepted applications, interviewed
interested parties, and voted to recommend an applicant to fill the current seat with a
term expiring on September 30, 2015; and
WHEREAS, by passage of this Resolution, the Town Council hereby finds it
appropriate to repeal Resolution No. 2014-36 appointing persons to serve on the
Economic Development Corporation 4B Board and adopt this Resolution to make an
appointment to fill a vacancy for the remainder of the unexpired term of one (1) seat on
the Board of Directors of the Economic Development Corporation 4B Board and
reaffirming existing appointments.
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
Section 1. That the foregoing recitals are incorporated herein as if written word
Town Council Page 215 of 282 Meeting Date: Tuesday, January 13, 2015
for word.
Section 2. That the Town Council hereby repeals Resolution No. 2014-36
appointing persons to serve on the Economic Development Corporation 4B Board and
adopting this Resolution to fill a vacancy and to reaffirms applicable, the following
individuals to serve on the Economic Development Corporation 4B Board with
respective terms of service ending on September 30 of the year specified below for
each individual:
Economic Development Corporation 4B
1. Rebecca Shuman (2015) 5. Eric Jensen (2016)
2. Sean Weaver (2015) 6. David Brod (2016)
3. __________ (2015) 7. Gerald Rapp (2016)
4. Greg Wilson (2015)
Section 3. This Resolution shall take effect from and after its date of passage
in accordance with law.
PASSED and APPROVED by the Town Council of the Town of Trophy Club,
Texas on this 13th day of January, 2015.
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
ATTEST: APPROVED AS TO FORM:
Tammy Ard, Interim Town Secretary Patricia A. Adams, Town Attorney
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council Page 216 of 282 Meeting Date: Tuesday, January 13, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0014-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/6/2015 Town Council
On agenda:Final action:1/13/2015
Title:Consider and take appropriate action regarding a Resolution repealing Resolution No. 2014-38 and
adopting a new Resolution to fill a vacancy for the remainder of an unexpired term on the Trophy Club
Parks & Recreation Board; reaffirming existing appointments; and providing an effective date.
Attachments:Staff Report - Park and Recreation Board Appointment.pdf
Earl Bilbrey.pdf
Chris McAllister (R).pdf
Jonathan Portnoy (R).pdf
Veronica Ruangskul (R).pdf
Berna Sennelly.pdf
RES 2015-02 Parks and Recreation Board Annual Appointments.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding a Resolution repealing Resolution No. 2014-38 and adopting a new
Resolution to fill a vacancy for the remainder of an unexpired term on the Trophy Club Parks & Recreation Board;
reaffirming existing appointments; and providing an effective date.
Town Council Page 217 of 282 Meeting Date: Tuesday, January 13, 2015
To: Mayor and Town Council
From: Adam Adams, Director of Parks & Recreation
CC: Mike Slye, Town Manager
Tammy Ard, Interim Town Secretary
Re: Park and Recreation Board Appointment
Town Council Meeting, Tuesday, January 13, 2015
Agenda Item:
Consider and take appropriate action regarding a Resolution repealing Resolution No. 2014-38
and adopting a new Resolution to fill a vacancy for the remainder of an unexpired term on the
Trophy Club Parks & Recreation Board; reaffirming existing appointments; and providing an
effective date.
Explanation:
This seat was vacated by Patrick Arata. At their December 15, 2014 meeting the Parks and
Recreation Board interviewed five (5) candidates for the vacant seat and made the motion to
recommend Earl Bilbrey to fill the vacant seat for the remainder of the term.
Attachments:
• Applications:
o Earl Bilbrey
o Chris McAllister
o Jonathan Portnoy
o Veronica Ruangskul
o Berna Sennelly
• Resolution 2015-02
Recommendation:
The Board recommends approval of Resolution 2015-02 making appointment of Earl Bilbrey to
serve on the Parks and Recreation Board.
Town Council Page 218 of 282 Meeting Date: Tuesday, January 13, 2015
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------
Town of Trophy Club
BOARD and COMMISSION APPLICATION
Please check the appropriate Board, Commission, or Advisory Groups(s)
0, Economic Development Corporation (EDC) 4B
~ Parks and Recreation Board
We stronqly encouraqe that a brief resume be submitted alonq with the application,
Name: V'0<:OtJ 'l~ KUA;0b~}UjL E-mail:
Address: / \t..c'P*'f C--UJ B j T'IIb2 b7..
How Long?* 2--Q 'llt':. Phone (Home): (Work):
Cell Phone:
Registered Voter? GYes DNo Certificate Number: _,_,b_3 2 _________-=--.:.b_Lf-=--~_5_4'
Occupation, Experience/Degrees Held? RE:-1 \~~; Ul Rf(.-'( ~ b t=---r-R:E:-A:-SUR.y ope£..p..-no/J >. (J)/JSUi-7A JJT
Why do you want to serve on this group? f\1 s-iAi DoS-n<'1 A-L At>M,,..hs'1"~-no,J, B e ~ -13 LJSI "-'f--S~ d'c(L()ui>JII AJ~
~~S\':7-\ IIJ D~Mrl,J~ '" 13~~ p M<.."-.
Do you have any potential conflicts of interest? _______________________
tJD
TEXAS OPEN RECORDS ACT
Notice to Applicants: Once submitted , information contained in and included with this application is considered public record and
must be released if a request is made . According to Government Code Section 552.024 each employee or official of a governmental
body and each former employee and official of a governmental body shall choose whether to allow public access to the information
in the custody of the governmental body that relates to the person 's home address, home telephone number, and e-mail address.
Each employee and official and each former employee and official shall state their choice to the Town Secretary's office.
Please indicate with an X your decisions.
ALLOW PUBLIC ACCESS
Yes No)(
Yes No "
Yes No X
Yes No)(
V~lllCA: RJjJ\-/J6S(..UL
Official Name (~e~ase:nnt)
Date Submitted Received by: ,_~
*Applicant Requirement for Boards or Commissions
Applicants for boards or commissions must be registered voters and residents for six months. Board and commission members must be
Trophy Club residents for at least six months as well as registered voters prior to their appOintment. With the exception of the Planning
and Zoning Commission, Zoning Board of Adjustment and the Economic Development Boards, based upon good cause shown, Council
may waive the voter registration requirement for a person appointed to a Board, Commission, or Citizen AdviSOry Group that does not
make recommendations for Council approval. The technical expertise of applicants may be a consideration in gaining appOintment.
RECEIVE ::.~
Town Council Page 222 of 282 Meeting Date: Tuesday, January 13, 2015
Town of Trophy Club
BOARD and COMMISSION APPLICATION
Please check the appropriate Board, Commission, or Advisory Groups(s)
o Economic Development Corporation (EDC) 4B
~ Parks and Recreation Board
We strongly encourage that a brief resume be submitted along with the application.
Berna Cabacungan Senelly E-mail: earthplan@att.netName:
Address: 35 Meadowbrook Lane
How Long?* ....::9'-yL.;e::..:a:.:..rs=--___ Phone (Home): 817 .898.0068 (Work):
Cell Phone: 817 .422.1372
Registered Voter? ~Yes DNo Certificate Number: 1091917647
Own Earthplan, community planner/facilitator/mediator, 32 years Occupation, Experience/Degrees Held?
Why do you want to serve on this group? There is an increasing need to ensure that passive and active recreational
options are available to promote a healthy quality of life. P&R Board is key to meeting and managing our diverse needs.
Do you have any potential conflicts of interest? No . I am interested in promoting various forms of recreation in areas
that are appropriate and with least disruption to the human and natural environment.
Do you have any related experience? As a private planning consultant, I have extensive experience in helping
communities, government and private interests collaborate to find mutual benefits in all aspects, including recreation .
What do you feel you have to offer this group? Recreation is key to community building, harmony and quality of life .
I offer a passion for a healthy community and successful experience in evaluation, facilitation and collaboration.
Date Submitted
*Applicant Requirement for Boards or Commissions
TEXAS OPEN RECORDS ACT
Notice to Applicants: Once submitted, information contained in and included with this application is considered public record and
must be released if a req uest is made . According to Government Code Section 552.024 each employee or official of a governmental
body and each former employee and official of a governmental body shall choose whether to allow public access to the information
in the custody of the governmental body that relates to the person's home address , home telephone number, and e-mail address.
Each employee and official and each former employee and official shall state their choice to the Town Secretary's office .
Please indicate with an X your decisions.
ALLOW PUBLIC ACCESS
Yes X No --
Yes X No ___
Yes x No --
Yes X No --
Bernadette Cabacungan Senelly
Official Name (Please Print)
NOV 2 ~ 2014
Received by:
BY :
Applicants for boards or commissions must be registered voters and res idents for six months . Board and comm iss ion members must be
Trophy Club residents for at least six months as well as registered voters prior to their appOintment. With the exception of the Planning
and Zoning Comm ission, Zoning Board of Adjustment and the Economic Development Boards, based upon good cause shown, Council
may waive the voter registration requirement for a person appOinted to a Board, Commission, or Citizen AdviSOry Group that does not
make recommendations for Council approval. The teChnical expertise of app licants may be a consideration in gaining appointment.
Town Council Page 223 of 282 Meeting Date: Tuesday, January 13, 2015
f
Berna Cabacungan Senelly
Ms. Senelly owns Earthplan, a planning and architectural consulting firm. She is a community
planner, facilitator and mediator. She provides services in community development and planning, as
related to community participation and the synthesis of physical, social and economic components to
achieve a feasible and workable plan.
Specific products of her efforts include project management, social impact assessments, documents
comprising planning, social and environmental studies, and working relationships between project
proponents and the community.
She designs and implements dialogue programs for projects that could benefit from community
participation. These programs often result in a working relationship between developers and
communities. Through these programs, community issues and concerns are identified, and, with
input from all concerned parties, often mitigated.
The information gathered during community dialogue is used in preparing studies submitted to public
agencies in the public approval and permit processes. Ms. Senelly has prepared studies which are
then incorporated in testimony before various commissions, boards and councils, Environmental
Impact Statements, and Development Plan Assessments.
She has contributed these skills to a diversity of projects, including:
Regional and community plans
" Cultural and recreational resources
Residential projects
" Medical and long term care facilities
Resort complexes
" Energy alternatives, and
" Public facilities.
1982 to Present Earthplan
Principal and Owner; responsible for all aspects of the community planning
projects and environmental reports
1980 to 1982 Planners Collaborative
Planner; responsible the firm for the successful execution of assigned
planning and development projects
1978 to 1980 Hawari Community Development Authority
Information Specialist
1976 to 1978 Hawaii Medical Service Association
Communications Aide
Resume of Berna Cabacungan Senelly Summary
Town Council Page 224 of 282 Meeting Date: Tuesday, January 13, 2015
,
Experience Relevant to Trophy Club Parks and Recreation Board
1989 -1994 President of Ala Wai Community Gardens
Responsible for the administration and management of 156 community
gardens comprising the largest community gardens project in the City and
County of Honolulu .
1986 -1989 Member of the Commission on Status of Women
1983 -1986 Board of Directors of the Hawaii Community Foundation
Professional Recreation Projects
Haena State Park Master Plan, Kauai. Social impact assessment for the master plan of a 69-acre
State park on the North Shore of Kauai.
Diamond Head Racquet Club, Oahu. Social impact assessment for a proposed tennis complex on
17 acres situated on a portion of Diamond Head .
Honolulu Waterfront Project, Oahu. Planning input regarding social and recreational impacts in
State comprehensive planning effort for the waterfront project area extending from Ala Moana Beach
Park to Keehi Lagoon, including Sand Island .
Honolulu Youth Sports Facility, Oahu. Feasibility study for a multi-use sports complex of the City
and County of Honolulu; includes community dialogue, site selection, facility concepts and
recommended sports program.
Kapaa Kealia Bike Path Master Plan and Environmental Assessment, Kauai: Assistance in
preparing and conducting public information program. Services included overall participation
strategy, meeting facilitation and working with the project team in incorporating community input.
Nearshore Ocean Recreation Workshop, Hawaii Island. Coordination and facilitation series of
workshops to plan for a beach park at Maniniowali in North Kona, Hawai'i.
Waikane Nature Preserve, Oahu. Management of the community participation program,
preparation of master plan document and environmental assessment, and preparation of Special
Management Area application for nature preserve in Koolaupoko.
Resume of Berna Cabacungan Senelly Summary
Town Council Page 225 of 282 Meeting Date: Tuesday, January 13, 2015
TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2015–02
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS REPEALING RESOLUTION NO. 2014-38
(“THE ANNUAL APPOINTMENT RESOLUTION”) APPOINTING
PERSONS TO SERVE ON THE PARKS AND RECREATION BOARD
AND ADOPTING A NEW RESOLUTION MAKING AN APPOINTMENT
TO FILL A VACANCY ON THE BOARD FOR THE REMAINDER OF AN
UNEXPIRED TERM AND REAFFIRMING EXISTING APPOINTMENTS;
PROVIDING FOR THE APPOINTMENT OF BOTH CITIZEN
VOLUNTEERS AND TOWN COUNCIL LIAISONS TO SERVE ON THE
PARKS AND RECREATION BOARD AND DESIGNATING TERMS OF
SERVICE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Town of Trophy Club, Texas, benefits by having its citizens
involved in local government through service on Boards, Commissions and
Corporations; and
WHEREAS, the Trophy Club Town Council is charged with the responsibility of
making appointments to the Boards, Commissions and Corporations serving the Town
whose terms are expiring and to replace members who have resigned; and
WHEREAS, on September 23, 2014, the Town Council of the Town of Trophy
Club adopted Resolution No. 2013-38, appointing citizens to serve on various Town
Boards, Commissions, and Corporations for the 2014-2015 fiscal year and reaffirming
the appointments of other previously appointed citizens; and
WHEREAS, due to a mid-term vacancy on the Parks and Recreation Board, the
Board accepted applications, interviewed interested parties, and voted to recommend
an applicant to fill the current seat with a term expiring on September 30, 2015; and
WHEREAS, by passage of this Resolution, the Town Council hereby finds it
appropriate to repeal Resolution No. 2013-38 appointing persons to the Parks and
Recreation Board and to adopt this Resolution to make an appointment to fill a vacancy
for the remainder of the unexpired term of one (1) seat on the Board of Directors of the
Parks and Recreation Board and reaffirming existing appointments
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
Section 1. That the foregoing recitals are incorporated herein as if written word
for word.
Town Council Page 226 of 282 Meeting Date: Tuesday, January 13, 2015
Section 2. That the Town Council hereby repeals Resolution No. 2013-38
appointing persons to serve on the Parks and Recreation Board and adopting this
Resolution to fill a vacancy and to reaffirm as applicable, the following individuals to
serve on the Parks and Recreation Board with respective terms of service ending on
September 30 of the year specified below for each individual:
Parks and Recreation Board
1. Darin Davis (2017) 4. David Abdulky (2015) 8. James Hanna (2016)
2. Chris McCollister (2017) 5. (2015) 9. Louis Hocker (2016)
3. David Stout (2017) 6. Hayley Little (2015) 10. Tom Mills (2016)
7. Julie Folley (2015) 11. Dean Murray (2016)
Council Member Philip Shoffner (Council Liaison)
Section 3. This Resolution shall take effect from and after its date of passage
in accordance with law.
PASSED and APPROVED by the Town Council of the Town of Trophy Club,
Texas on this 13th day of January, 2015.
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
ATTEST: APPROVED AS TO FORM:
Tammy Ard, Interim Town Secretary Patricia A. Adams, Town Attorney
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council Page 227 of 282 Meeting Date: Tuesday, January 13, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0010-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/6/2015 Town Council
On agenda:Final action:1/13/2015
Title:Consider and take appropriate action regarding a Proclamation recognizing January 17, 2015 as
Founder's Day in Trophy Club and celebrating the 30th Anniversary of the Town's incorporation.
Attachments:PRO 2015-01 Founder's Day.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding a Proclamation recognizing January 17, 2015 as Founder's Day in Trophy
Club and celebrating the 30th Anniversary of the Town's incorporation.
Town Council Page 228 of 282 Meeting Date: Tuesday, January 13, 2015
TOWN OF TROPHY CLUB, TEXAS
PROCLAMATION 2015-01
FOUNDER’S DAY 2015
WHEREAS, Articles of Incorporation for the Town of Trophy Club were filed on
January 19, 1985, and the year 2015 will mark the 30th anniversary of the formation of the
Town of Trophy Club; and
WHEREAS, since the Town’s incorporation the population has grown from 1,320 to
approximately 12,011; and
WHEREAS, observance of the occasion provides us the opportunity to express the
appreciation our community feels for the many valuable contributions made by the Town’s
Founders and volunteers who worked consistently and successfully to improve the quality of
life for the members of our community; and
WHEREAS, many of the Founders of this community as well as current residents
contribute to the well-being and welfare of fellow citizens by giving tirelessly of their time and
energy without desire for recognition, remuneration, or personal gain; and
WHEREAS, the Town has progressed immeasurably in the past 30 years, particularly
in the areas of residential growth, quality leisure and sports amenities, road and drainage
improvements, health and environmental standardsand is recognized as one of the safest
communities in the Metroplex, thanks to individuals, advisory groups and civic organizations
that have worked diligently on behalf of the Town and
WHEREAS, each individual recognized in Exhibit ‘A’ has provided some special
contribution for the benefit of others, and his or her services were, and are, instrumental in
the continued growth and success of Trophy Club, Texas.
NOW, THEREFORE, I do proclaim January 17, 2015 as Founder’s Day 2015,
extending on behalf of the Town Council and all of our citizens our recognition and
appreciation for the valuable contributions made by the Town Founders, citizens and
volunteers and urge all citizens to participate in and support the various programs and
projects planned throughout the year for our community in celebration of the town’s 30th
anniversary.
Passed and approved by the Town Council of the Town of Trophy Club, Texas, this
13th day of January, 2015.
_______________________________ ________________________________
C. Nick Sanders, Mayor Tammy Ard, Interim Town Secretary
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council Page 229 of 282 Meeting Date: Tuesday, January 13, 2015
EXHIBIT A
Council Member Years Served Total
Jim Carter (Mayor) 1985-1999 14 years
Marshall Engelbeck (council/Mayor) 1989-2001 12 years
Susan Edstrom 1999-2010 11 years
Doug Glaspell 1991-1998 7 years
Terry Vance 1985-1992 7 years
Cotton Moore 1991-1997 6 years
Beverly Foley 1987-1989 & 2002-2006 6 years
Roger Williams 2001-2007 6 years
Gene Hill 1990-1996 6 years
Scott Smith (Mayor) 1999-2005 6 years
Bill Rose 2009-2014 5 years
Connie White (Mayor) 2009-2014 5 years
Bill Matthai 1999-2004 5 years
Nick Sanders (Mayor) 2005-2009 & 2014 5 years
Glenn Strother 2008-2013 5 years
George Doran 1985-1986 & 1988-1991 4 years
Scott Spence 2001-2005 4 years
Patti Stoltz 1992-1996 4 years
Pam Cates 2004-2008 4 years
Philip Sterling 2006-2010 4 years
Aldo Martignago 1985-1989 4 years
Susan McCabe 1996-1999 3 years
Jeannette Tiffany 2011-2014 3 years
Kathleen Wilson 2007-2010 3 years
Margi Cantrell 2010-2012 2 years
Larry Hoover 2010-2012 2 years
Greg Lamont 2006-2007 & 2013-2014 2 years
Barry Huizenga 2000-2002 2 years
Bettye Dayton 1985-1987 2 years
Tracy Kunkel 1986-1988 2 years
Marilyn Hallgren 1988-1990 2 years
Bob Sylvia 1989-1991 2 years
Kevin Carr 1997-1999 2 years
Jim Moss 2007-2009 2 years
Ben Brewster 1998-2000 2 years
Ed Decker 1996-1998 2 years
Dick Venetoff 1986-1988 2 year
Danny Mayer 2012-2014 2 years
Clint Schroeder 2012-2014 2 years
Barb Tweedie 1999-2001 2 years
Kay Pratt 1998-1999 1 year
Ted Neidenberger 1985-1986 1 year
JD Stotts 2010-2011 1 year
Philip Shoffner 2013-2014 1 year
Garrett Reed 2014
Town Council Page 230 of 282 Meeting Date: Tuesday, January 13, 2015
EXHIBIT A
Tim Kurtz 2014
Rhylan Rowe 2014
Jim Parrow 2014
Town Council Page 231 of 282 Meeting Date: Tuesday, January 13, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0011-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/6/2015 Town Council
On agenda:Final action:1/13/2015
Title:Consider and take appropriate action to authorize the expenditure of an amount not to exceed $1,500
for the purpose of the Founders Day Event kicking off the Town's 30th Anniversary Founders Day
festivities.
Attachments:
Action ByDate Action ResultVer.
Consider and take appropriate action to authorize the expenditure of an amount not to exceed $1,500 for the purpose of
the Founders Day Event kicking off the Town's 30th Anniversary Founders Day festivities.
Town Council Page 232 of 282 Meeting Date: Tuesday, January 13, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0027-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/8/2015 Town Council
On agenda:Final action:1/13/2015
Title:Consider and take appropriate action regarding a request of a Site Plan for Lot 2, Block 1, Trophy
Club Village Centre, Trophy Club, TX.
Attachments:Staff Report - TC- 011315 - Site Plan MOB Phase 2.pdf
PD-27 Village Center Regulations.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding a request of a Site Plan for Lot 2, Block 1, Trophy Club Village Centre,
Trophy Club, TX.
Town Council Page 233 of 282 Meeting Date: Tuesday, January 13, 2015
STAFF REPORT
Town Council
January 13, 2015
SP-14-030- MOB Phase 2
SUBJECT:
Consider and take appropriate action regarding a request of a Site Plan for Lot 2,
Block 1, Trophy Club Village Centre, Trophy Club, TX.
REQUEST:
The applicant ClayMoore Engineering, on behalf of CHC Development, is requesting
approval of a Site Plan for Trophy Club MOB Phase 2, being approximately 1.24 acres,
to include a one-story office building, being approximately 8,711 s.f.
LOCATION:
The subject property is located along the Southwest corner of Bobcat Boulevard and
Parkview Drive.
ZONING:
The subject property is zoned Planned Development No. 27 (PD-27). The “Village
Center” portion of the ordinance applies to the property, which provides local
neighborhood shopping and personal service needs of the surrounding area, to
accommodate general retail shopping and to accommodate low intensity businesses or
professional offices that are designed and sited to be compatible with nearby residential
uses and which primarily provide services to residents of the community.
HISTORY:
The zoning for PD-27 was approved by the Town Council on May 8, 2006. The concept
plan of the original PD document was approved on January 22, 2007.
CURRENT CONDITIONS:
The subject property is currently undeveloped. Phase 1 of the project is in the process of
being constructed. The adjacent properties include Byron Nelson High School to the
north, Independence Park East to the south and east, and Medlin Middle School to the
west.
Town Council Page 234 of 282 Meeting Date: Tuesday, January 13, 2015
COMPREHENSIVE LAND USE PLAN:
The Comprehensive Land Use Plan designates this area as commercial. This request
conforms to the Comprehensive Plan.
THOROUGHFARE PLAN:
The proposed request appears to be compatible with the Town’s Thoroughfare Plan.
STAFF REVIEW:
The applicant is proposing to construct a one-story medical office building being
approximately 8,711 s.f.
Buffers
PD-27 and Section 7.03 of the Town of Trophy Club Ordinance requires that the
front setback area contain landscaping to screen the parking areas. Along Bobcat
Boulevard the applicant is proposing trees, including 3 Chinese Pistache, 4
Chinkapin Oaks, and 4 Burr Oaks. Adjacent to Parkview Drive the applicant is
proposing trees including 6 Chinkapin Oaks. Along Medlin Middle School
driveway, trees proposed include 4 Chinkapin Oaks and 4 Burr Oaks. The
applicant has proposed trees that are 2.5” caliper at the time of planting. Shrubs
shall be provided between the trees such that a screen of a minimum of three feet
in height shall screen the parking areas.
Tree Mitigation
There are no trees located on the property.
Building Elevations
PD-27 requires all principal and accessory buildings and structures to be of
exterior fire resistant construction having a minimum of eighty (80) percent of the
total exterior walls, excluding doors and windows, constructed of brick, stone,
cast stone, stucco or split face concrete block.
The applicant's plans call for a combination of stucco and brick with a concrete
tile roof. An “Expression Line” (brick course) has been provided along the top of
the first floor plate as required by the “Village Center” portion of PD-27.
Signage:
The applicant has provided locations for 2 monument signs with Phase 2 of the
development. The Development Standards of PD-27 require monument signs to
be spaced a minimum of 250’ between signs unless specifically approved
otherwise by a detailed site plan. The current locations of the proposed monument
signs do not meet the minimum 250’ separation.
Town Council Page 235 of 282 Meeting Date: Tuesday, January 13, 2015
STAFF RECOMMENDATION:
The applicant is requesting overall Site Plan approval for Phase 2 of the project. The
development proposed by the applicant is appropriate for the PD-27 zoning district. The
site plan has been reviewed for compliance with the Development Standards of PD-27 as
well as the Town of Trophy Club Comprehensive Zoning Ordinance, and Staff is
recommending approval with the following conditions:
• All proposed trees shall be a minimum of 3” caliper at the time of planting.
• Plantings intended to provide screening from parking shall be a minimum of 24”
in height at the time of planting.
• Entryways must be recessed a minimum of 4’.
PLANNING AND ZONING COMMISSION:
The Planning and Zoning Commission considered this request on December 11, 2014.
There was concern from the Commission regarding the architectural design of the
building as it relates to the Development Standards of PD-27. A motion was made to
table the item to a special Planning and Zoning Commission meeting on January 8, 2015,
the motion passed unanimously.
The Planning and Zoning Commission will consider this request on January 8, 2015.
Attachments: Exhibit “A” - Application
Exhibit “B” - Revised Site Plan – P&Z 01-08-15
Exhibit “C” - Site Plan – P&Z 12-11-14
PD-27 Village Center Development Standards
Town Council Page 236 of 282 Meeting Date: Tuesday, January 13, 2015
Exhibit “A”
Town Council Page 237 of 282 Meeting Date: Tuesday, January 13, 2015
Exhibit “B”
Town Council Page 238 of 282 Meeting Date: Tuesday, January 13, 2015
Exhibit “C”
Town Council Page 239 of 282 Meeting Date: Tuesday, January 13, 2015
J. Village Center:
1. Permitted Uses:
a. Bakery
b. Bank
c. Barber or beauty salon
d. Bookstores
e. Cafes with or without patio
f. Community Facilities to include libraries
g. Day Care
h. Day spa (hair salon, facial treatment, massages)
i. Dry cleaning and laundry (pickup/drop-off only)
j. Financial institutions
k. Florist (no outdoor storage)
l. Furniture sales (no outside sales or display)
m. Kindergarten
n. Municipal facilities to include Fire, Police, and EMS
o. Pet services including veterinarian (without outdoor kennels)
p. Professional and administrative offices
q. Religious Institutions
r. Restaurants
s. Schools, Private or Public
t. Specialty Shops
2. Architectural and Site Design Standards:
These design standards shall apply to all Permitted Uses except Day
Care, Kindergarten, Schools (Private or Public), and Religious
Institutions. These uses shall meet the Town of Trophy Club design
requirements.
Town Council Page 240 of 282 Meeting Date: Tuesday, January 13, 2015
a. Building Walls and Roofs
1) An expression line shall delineate divisions between floors
of all buildings, and a cornice shall delineate the tops of
facades that do not utilize a pitched roof.
2) All buildings shall be designed such that no mechanical
equipment (HVAC, etc.) and satellite dishes are visible
from the public right-of-way or open space, whether the
equipment is located on the ground, exterior walls or the
roof. To screen rooftop mechanical equipment, other
appurtenances, and flat or built-up roofs, all structures
having a 6,000 square feet or less footprint shall be
constructed with a pitched roof. Those structures having a
footprint greater than 6,000 square feet shall be
constructed with either a pitched or parapet roof system
enclosed on all sides.
3) Mansard roofs and flat membrane-type roofs that are
visible from ground level are prohibited.
4) For retail storefronts, a transom, display window area and
bulkhead at the base shall be utilized.
5) Ground floor retail building plate heights should provide for
at least fourteen feet (14’) in height.
6) Generally, windows shall be oriented vertically.
Town Council Page 241 of 282 Meeting Date: Tuesday, January 13, 2015
7) Columns and piers generally shall be spaced no farther
apart than they are tall.
8) Transparency:
i. Each floor of any building façade facing a park,
plaza or street shall contain transparent windows
covering from fifteen percent (15%) to seventy-five
percent (75%) of the façade area.
ii. In order to provide clear views of merchandise and
to provide natural surveillance of exterior street
spaces, the ground-floor along the retail storefront
facade shall have transparent storefront windows
covering no less than fifty percent (50%) of the
façade area.
iii. Entryways recessed at least four feet (4’).
b. Permitted Finishes:
1) At least eighty percent (80%) of the exterior of all new
buildings (excluding doors and windows) shall be finished
in one or more of the following materials:
i. Brick, stone, cast stone, or stucco.
ii. Split face concrete block, poured-in-place concrete,
and tilt-wall concrete. It is the intent that any use of
concrete products shall have an integrated color
and be textured or patterned. Tilt-wall concrete
structures shall include reveals, punch-outs, or
other similar surface characteristics to enhance the
façade on at least twenty percent (20%) of each
façade.
iii. Side facades and rear facades shall be of finished
quality and of the same color and materials that
blend with the front of the building. Rear facades
may be painted tilt-wall or painted block matching
the same color of the rest of the building if the rear
façade faces an alley or is not viewable from a
public street or right-of-way.
Town Council Page 242 of 282 Meeting Date: Tuesday, January 13, 2015
2) To improve the pedestrian orientation, the ground floor of
commercial/retail buildings shall utilize a combination of
the following, unless otherwise approved by the Town:
i. Corbelling, molding, string coursing, ornamentation,
changes in material and color, or other sculpturing
of the base;
ii. Recessed windows or other techniques to
distinguish the windows in the façade such as
arches, pediments and mullions; and
iii. Entryways recessed at least four feet (4’).
3) The utilization of repetitive storefronts for “architectural”
consistency is discouraged in order to maintain an
interesting street experience; although the utilization of
common architectural elements shall be considered to
facilitate a certain level of functional continuity.
c. Building Orientation and Pedestrian Site Design:
1) Any building (excluding parking garages and other
accessory buildings) viewed from a public right-of-way or
public open space shall either face such right-of-way or
open space, or shall have a façade facing such area in
keeping with the character of the front façade, including
the utilization of similar fenestration and materials.
2) Pedestrian Elements
To improve the walkability and access of commercial and
retail areas, the following are encouraged in the site design
of a project:
i. Patio/café seating areas
ii. Bicycle racks
iii. Continuous walkways linking stores
vi. Shade provided by building orientation, canopies
and/or trees
vii. Decorative Trash receptacles
Town Council Page 243 of 282 Meeting Date: Tuesday, January 13, 2015
3) Parking Lot and Building Frontage Landscaping and
Design
i. A minimum of fifteen (15) square feet of
landscaping including tree islands for each parking
space shall be provided within the paved
boundaries of the parking lot, with the landscaped
areas protected by raised curbs except where
wheel stops are utilized at the front of parking
spaces along a landscaped median between
parking bays, and pavement no closer than three
feet (3’) from the trunk of trees.
ii. Landscaped islands of a minimum of five feet (5’) in
width and extending the entire length of the parking
stall generally shall be located at the terminus of all
parking rows and shall contain at least one three
inch (3”) caliper tree consistent with the Tree List in
Section VI – Development and Design Standards.
iii. Parking spaces shall be a minimum depth of 18
feet and a minimum width of 9 feet; to encourage
better shade patterns, parking bays shall be
separated by a minimum five foot (5’) wide
landscaped median (See illustration below), with
three inch (3”) caliper shade trees planted every
thirty feet and wheel stops placed so as to allow the
front of vehicles to encroach over the landscaped
median without hitting the trees.
Town Council Page 244 of 282 Meeting Date: Tuesday, January 13, 2015
iv. Foundation plantings are required for buildings or
groups of buildings greater than 40,000 square feet
and where the front building facade does not abut a
public sidewalk, including a 3.0 inch caliper shade
tree for every 10,000 square feet of gross building
area consistent with the Tree List as set forth in
Section VI. Small ornamental trees are permitted
on a ratio of 4 to 1 instead of 3.0 inch caliper shade
trees. This is intended to enhance the pedestrian
experience in front of larger buildings and to break
up large impervious surfaces between parking
areas and the building. Foundation planting trees
shall be planted within approximately 30 feet of the
front façade and are required in addition to any
street trees required herein. Tree grates shall be
utilized for trees planted less than four (4) feet back
of curb. Tree spacing shall not impede sign
visibility or pedestrian safety but shall be placed so
as to provide an effective shade environment in
front of the building.
d. Loading Areas and Trash Receptacles:
1) Loading and service areas shall be located at the side of or
in the rear of buildings. Every effort should be made to
reduce the need for segregated loading and service areas
by ensuring that deliveries are made off-hours. Such uses
as grocery stores, however, may require a loading dock
area. Where tractor/semi-trailer delivery may conflict with
Town Council Page 245 of 282 Meeting Date: Tuesday, January 13, 2015
land uses on or adjacent to the site, then the following
standards shall be followed:
i. Loading and service areas shall be located at the
side or rear of buildings.
ii. Off-street loading areas shall be screened from
view of any street public open space or adjacent
property.
iii. Loading areas shall be enclosed on three sides by
a wall or other screening device not less than 10
feet in height.
iv. Loading areas shall not be located closer than 50’
to any residential lot, unless wholly within an
enclosed building.
v. Screening materials shall be comprised of a wall
that has a similar finish to the primary structure, or
a combination of trees and shrubs that will result in
solid screening within 2 years.
vi. However, when adjacent to a residentially zoned
district a screening wall with landscaping shall be
used.
2. Trash/Recycling Receptacles:
i. Commercial trash/recycling containers shall be
located on the side or rear of the building and
screened from public view.
ii. Such containers shall be located at least 50’ away
from adjacent residential property lines.
iii. Such containers shall be screened on 4 sides,
using an enclosure that is 7’ tall or of a height that
is a minimum of 1’ above the top of the container,
whichever is taller. Screening shall be comprised of
brick, stone, reinforced concrete, or other similar
masonry materials that have a similar finish to the
primary finish; and all fence posts shall be rust-
protected metal, concrete based masonry or
concrete pillars.
Town Council Page 246 of 282 Meeting Date: Tuesday, January 13, 2015
iv. 6” concrete filled steel pipes shall be located to
protect the enclosure from truck operations.
v. Such container enclosures shall have steel gates
and tie-backs to secure them in an open position,
and fasteners to keep them closed.
vi. Screening shall be maintained at all times.
e. Signage
1) General: Signs shall be flat against the façade, projecting
from the façade or ground monument mounted. No signs
shall project above the façade unless approved as part of
a site plan as a “landmark sign” such as a theater marquee
or other special sign located in an prominent location and
intended to provide a special character to the district and
orientation to visitors.
2) Lighting: Signs shall generally be externally lit. Only
individual letters and symbols may be internally lit. Neon
signs shall be prohibited.
3) Finish Materials: Materials shall complement the
architecture of the building, and may include wood—
painted or natural; metal—copper, brass, galvanized steel;
painted canvas; paint; engraving directly on façade
surface; and brick or stone for monument signs.
4) Wall Signs:
i. One and a half (1.5) square feet of signage is
permitted for each linear foot of the primary facade
of the building, excluding wing walls. (E.g. a 100’
long building façade would allow for 150 square
feet of wall sign area on the building.)
ii. Only one building façade with a primary entrance
may be used to calculate wall signage.
iii. Wall signs may be placed on any face of the
building except if adjacent to a residential lot.
iv. Maximum area of any single sign mounted
perpendicular to a given façade shall not exceed 10
square feet unless it protrudes above the top of the
facade.
Town Council Page 247 of 282 Meeting Date: Tuesday, January 13, 2015
v. Protruding or hanging signs shall maintain a
minimum clear height of eight (8) feet above the
sidewalk.
5) Monument Signs:
i. Monument signs up to eight (8) feet in height are
the only permanent freestanding signs allowed.
ii. Maximum area of a monument sign shall be 96
square feet per sign face. Monument signs may
have only two (2) sign faces.
iii. If a Commercial Neighborhood extends over 1000
linear feet, then one monument sign per 500’ of
frontage is permitted. (E.g. a site with 1,000’ or
more of frontage may have two (2) monument
signs, a site with 1,500’ or more may have three (3)
signs, etc.).
iv. The structure of monument signs shall be
constructed of materials and colors utilized on the
primary building’s façade.
v. Monument signs must be spaced a minimum of two
hundred fifty feet (250’) apart, unless approved
otherwise at Detailed Site Plan.
6) Parking: Retail and office uses shall meet the Town’s
parking standards at the time of development.
Town Council Page 248 of 282 Meeting Date: Tuesday, January 13, 2015
K. RESTAURANT DESIGN GUIDELINES – VILLAGE CENTER
PURPOSE
The Highlands at Trophy Club has many desirable aesthetic qualities and neighborhoods with
unique character. These attributes are closely guarded and nurtured to protect the community
and ensure design excellence. The Restaurant Design Guidelines – Village Center is intended to
be responsive to developers while promoting good design. These guidelines are applicable to all
restaurant types as they are structured to respond to the varying conditions and constraints
inherent to individual sites within Village Center.
DESIGN GUIDELINES
These guidelines are intended to address exterior elements of restaurant design to help promote
cohesive design and enable comprehensive review of all new buildings. All proposals should be
in accordance with the zoning ordinance and PD-27 architectural and site design standards, as
well as adhere to the requirements stated in this guideline in the following five areas: Site
Design, Architecture, Landscape Design, Lighting, and Signage/Corporate Identification.
Site Design
The components of a restaurant to be considered in site design include, but are not limited to:
Primary structure, entry and associated outdoor waiting area
Outdoor dining
Service, utility infrastructure, refuse and storage area
Pedestrian and vehicular circulation systems, and parking
Drive through windows and associated equipment and stacking lanes
Primary Structure, Entry and Associated Outdoor Waiting Area: All development proposals
should show evidence of coordination with the site plan requirements as shown in the Town of
Trophy Club Zoning Ordinance, Chapter 13, Article V, Supplementary District Regulations and
the Architectural and Site Design Standards required in PD-27, Village Center. Development
proposals should show evidence of coordination with contextual influences of neighboring
properties in regard to building setbacks, orientation, and relationship of structures to each other
and to the street. The layout of the site should respect and build upon the arrangement of
buildings, open spaces and landscape elements of adjacent sites.
Where a common setback from the street is evident, new buildings should respect the
established setback. Variation is allowed if the resulting arrangement of buildings defines a
useful public space such as a plaza or open space.
Building entries should be convenient to parking, but also seek and develop shared vehicular
access points with adjoining sites where feasible, and seek and develop pedestrian linkages
between adjacent properties.
Outdoor Dining: Outdoor dining areas are encouraged in Tract 2, oriented toward Northwest
Park. Outdoor dining areas should be located away from neighboring residential areas and other
sensitive uses.
Town Council Page 249 of 282 Meeting Date: Tuesday, January 13, 2015
Service, Utility Infrastructure, and Refuse Area:
The clustering of service and refuse areas is encouraged where adjacency of similar uses
would allow such areas.
Service areas and refuse enclosures should be screened from public view and screened from
adjacent sites.
Identify the location of utility infrastructure facilities early in the design process. When
possible, locate utility cabinets, switching cabinets, transformers, cable boxes,
communications infrastructure, backflow preventors, irrigation control boxes and other
similar above ground utilities in locations that do not conflict with featured views, outdoor
dining areas and circulation patterns. Utility cabinets should not be located within parking
lot landscape islands or in highly visible locations within the right-of-way. Utilities should
be screened to the extent allowable by operation requirements.
Pedestrian and Vehicular Circulation Systems, and Parking: Site design shall accommodate a
logical and safe vehicular and pedestrian circulation pattern that minimizes conflicts. Links for
pedestrians should be direct and avoid circuitous routes that are not easily understood.
Drive Through Windows and Associated Equipment and Stacking Lanes:
Drive-through windows, menu boards and associated stacking lanes should be carefully
located to minimize the impacts on neighboring residential areas and should be adequately
screened from the street, from public view, and from the view of adjacent sites.
Drive-through elements should be architecturally integrated into the building, rather than
appearing to be applied or “stuck on” to the building.
Drive-through window circulation shall provide a minimum stacking distance of 100 feet to
provide adequate length of stacking that does not interfere with the movement of traffic or
pedestrians on or off-site.
A facility with a separate ordering point and pick-up window shall provide stacking space for
at least three (3) vehicles in advance of each ordering point and stacking space for at least
two (2) vehicles between each ordering point and pick-up window.
Entrances to drive-up lanes shall be at least 50 feet from driveways entering a public street.
The minimum width of each drive-through lane shall be 12 feet. The entrance to the lane and
the direction of traffic flow shall be clearly designated by signs, or pavement marking, or
raised curbs.
When residential adjacency exists, drive-through windows are not permitted.
Architecture
Each building will be evaluated with regard to the guidelines below to achieve a final building of
good proportion and scale.
Buildings that derive their image predominantly from applied treatments that express
corporate identity are discouraged. A building should conform to the Village Center
Architectural and Site Design Standards first.
Awnings may be used on street level windows and doors and should be functional and
provide maximum shade to the window area. Awnings are to be made of predominately
natural or natural-appearing fabric or canopies. Awnings should not be internally lit. The
bottom of an awning must be placed below the top of the window, but above the door.
Town Council Page 250 of 282 Meeting Date: Tuesday, January 13, 2015
If a tract is divided into pad sites that will support more than one restaurant, the restaurants
should share similar design characteristics and design vocabulary. Precise replication is not
necessary or desirable, but consideration should be given to similar color, material, and
texture found within the architecture of the buildings.
Shading for outdoor dining should be architecturally integrated with the main structure.
Landscape Design
The landscape design of the site should contribute to the overall appearance and function of the
site and streetscape.
Landscape should blend with the dominant existing or planned streetscape and character of
the area.
Landscaping should be provided at the base of buildings to anchor them to the surrounding
environment and soften the structure. In-ground landscaping should comprise the majority of
the landscaping requirement and be maximized to provide shade and to reduce heat build-up
and glare. Raised planters are acceptable when designed to accentuate the architecture and/or
create pedestrian seating areas.
Landscaping should be placed to maximize screening from neighboring residential areas.
Dense landscaping and architectural treatments should be used in combination to screen
unattractive views and features such as storage areas, trash enclosures, utility cabinets, and
other similar elements.
The use of mature trees is encouraged to provide an immediate impact especially when used
in buffering adjacent uses.
Proper maintenance and timely replacement of plant material is expected and required by
ordinance.
Lighting
Site lighting and architectural lighting of restaurants should provide the user with illumination
levels appropriate for the designed activity (i.e., parking, walking, outdoor dining). Illumination
levels should also be reasonably uniform throughout the site and absent of glare.
A lighting design and plan is required. The lighting plan must include, but is not limited to:
type of lighting equipment, lamp source and wattage, fixture locations, mounting height,
shielding, mounting details, photometric data including point-by-point horizontal
illuminance at ground level and uniformity ration, etc. (per consultant). All illumination of
the site, including architectural lighting, should be taken into account in the lighting plan.
Avoid competing light levels and maintain balanced light levels on-site and between
adjacent properties. The exterior lighting design must take into account the background
lighting levels, lighting from other sources, and characteristics of the surrounding area.
Signage/Corporate Identification
Restaurant signage plans should reflect a balance between providing adequate signage for
business identification while protecting the visual aesthetics of Trophy Club’s streetscapes.
Treatments used to achieve business identity such as awnings, paint, or signage should be
used judiciously and should not be the dominant architectural feature.
All signage should be architecturally integrated with their surroundings in terms of size,
shape, color, texture, and lighting so as to not visually compete with the architectural of the
Town Council Page 251 of 282 Meeting Date: Tuesday, January 13, 2015
building and site. Signs should be integrated such that they become a natural part of the
building façade.
When multiple restaurants share one site, signs should be integrated as one unit to create
shared identity for the property to the extent permitted by the ordinance or be located and/or
designed as a package.
Building design should anticipate signage, providing logical sign areas and allowing
flexibility for new users (if applicable).
Repetitious signage information on the same building façade should be avoided.
Signs composed of individual letters are encouraged. Back lit or indirectly lit individual
letters are generally desirable. Visible raceways and transformers for individual letters are
discouraged.
Town Council Page 252 of 282 Meeting Date: Tuesday, January 13, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0028-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/8/2015 Town Council
On agenda:Final action:1/13/2015
Title:Consider and take appropriate action regarding a request of a Preliminary Plat for Wonderland Plaza
Addition, Block A (4.52 acres), being situated in the Joseph Henry Survey, Abstract No. 529, Town of
Trophy Club, Denton County, Texas, and being located in Planned Development No. 27.
Attachments:Staff Report - TC 011315 - Preliminary and Final Plat Wonderland Plaza Addition.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding a request of a Preliminary Plat for Wonderland Plaza Addition, Block A
(4.52 acres), being situated in the Joseph Henry Survey, Abstract No. 529, Town of Trophy Club, Denton County, Texas,
and being located in Planned Development No. 27.
Town Council Page 253 of 282 Meeting Date: Tuesday, January 13, 2015
STAFF REPORT
Town Council
January 13, 2015
PP-14-025 – Wonderland Plaza Addition, Lot 1 & 2, Block A
FP-14-061 – Wonderland Plaza Addition, Lot 1 & 2, Block A
SUBJECT:
Consider and take appropriate action regarding a request of a Preliminary Plat and
Final Plat for Wonderland Plaza Addition, Block A (4.52 acres), being situated in
the Joseph Henry Survey, Abstract No. 529, Town of Trophy Club, Denton County,
Texas, and being located in Planned Development No. 27.
REQUEST:
The applicant Homeyer Engineering, on behalf of SAVI Management Co., is requesting
approval of a Preliminary Plat and Final Plat for Wonderland Plaza Addition, Block A.
LOCATION:
The subject property is located on the south side of Bobcat Boulevard and is between
Parkview Drive and the LDS Church.
ZONING:
The subject property is zoned Planned Development No. 27 (PD-27), which was
approved by the Town Council on May 8, 2006.
CURRENT CONDITIONS:
The subject property is currently undeveloped. The adjacent properties include Byron
Nelson High School to the north, the LDS Church to the east, and Independence Park
East to the south and west.
COMPREHENSIVE LAND USE PLAN:
The Comprehensive Land Use Plan designates this area as commercial. This request
conforms to the Comprehensive Plan.
THOROUGHFARE PLAN:
The proposed request appears to be compatible with the Town’s Thoroughfare Plan.
Town Council Page 254 of 282 Meeting Date: Tuesday, January 13, 2015
STAFF REVIEW:
The Preliminary Plat and Final Plat are being addressed as one review but separate
motions should be made to approve each plat. Both the preliminary and final plats were
reviewed in accordance with the approved subdivision regulations as well as the
approved development standards set forth in PD-27.
STAFF RECOMMENDATION:
The preliminary plat and final plat has been reviewed for compliance with the Town’s
Subdivision Ordinance, as well as the Development Standards for PD-27. Staff
recommends approval as requested.
PLANNING AND ZONING COMMISSION:
The Planning and Zoning Commission considered these requests on December 11, 2014.
There was discussion from the Commissioners regarding minor labeling issues and
adding a future access easement to the property to the east. A motion was made to
approve the Preliminary Plat that passed by a vote of 6 in favor, none opposed, and 1
abstention. A motion was then made to approve the Final Plat, the motion passed
unanimously.
Attachments: Exhibit “A” - Preliminary Plat Application
Exhibit “B” - Final Plat Application
Exhibit “C” - Preliminary Plat
Exhibit “D” - Final Plat
Town Council Page 255 of 282 Meeting Date: Tuesday, January 13, 2015
Exhibit “A”
Town Council Page 256 of 282 Meeting Date: Tuesday, January 13, 2015
Exhibit “B”
Town Council Page 257 of 282 Meeting Date: Tuesday, January 13, 2015
Exhibit “C”
Town Council Page 258 of 282 Meeting Date: Tuesday, January 13, 2015
Exhibit “D”
Town Council Page 259 of 282 Meeting Date: Tuesday, January 13, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0029-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/8/2015 Town Council
On agenda:Final action:1/13/2015
Title:Consider and take appropriate action regarding a request of a Final Plat for Wonderland Plaza
Addition, Block A (4.52 acres), being situated in the Joseph Henry Survey, Abstract No. 529, Town of
Trophy Club, Denton County, Texas, and being located in Planned Development No. 27.
Attachments:
Action ByDate Action ResultVer.
Consider and take appropriate action regarding a request of a Final Plat for Wonderland Plaza Addition, Block A (4.52
acres), being situated in the Joseph Henry Survey, Abstract No. 529, Town of Trophy Club, Denton County, Texas, and
being located in Planned Development No. 27.
Town Council Page 260 of 282 Meeting Date: Tuesday, January 13, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0030-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/8/2015 Town Council
On agenda:Final action:1/13/2015
Title:Consider and take appropriate action regarding a request of a Site Plan of proposed Lots 1 and 2,
Block A, Wonderland Plaza Addition, Trophy Club, TX.
Attachments:Staff Report - TC- 011315 - Site Plan Wonderland Plaza.pdf
PD-27 Village Center Regulations.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding a request of a Site Plan of proposed Lots 1 and 2, Block A, Wonderland
Plaza Addition, Trophy Club, TX.
Town Council Page 261 of 282 Meeting Date: Tuesday, January 13, 2015
STAFF REPORT
Town Council
January 13, 2015
SP-14-029- Wonderland Plaza
SUBJECT:
Consider and take appropriate action regarding a request for a Site Plan of
proposed Lots 1 and 2, Block A, Wonderland Plaza Addition, Trophy Club, TX.
REQUEST:
The applicant Homeyer Engineering, on behalf of SAVI Management Co., is requesting
approval of a Site Plan for Wonderland Plaza, being approximately 4.516 acres, to
include an approximately 18,052 s.f. Montessori school and approximately 17,272 s.f. of
restaurant and retail space.
LOCATION:
The subject property is located on the south side of Bobcat Boulevard and is between
Parkview Drive and the LDS Church.
ZONING:
The subject property is zoned Planned Development No. 27 (PD-27). The “Village
Center” portion of the ordinance applies to the property, which provides local
neighborhood shopping and personal service needs of the surrounding area, to
accommodate general retail shopping and to accommodate low intensity businesses or
professional offices that are designed and sited to be compatible with nearby residential
uses and which primarily provide services to residents of the community.
HISTORY:
The zoning for PD-27 was approved by the Town Council on May 8, 2006. The concept
plan of the original PD document was approved on January 22, 2007.
CURRENT CONDITIONS:
The subject property is currently undeveloped. The adjacent properties include Byron
Nelson High School to the north, the LDS Church to the east, and Independence Park
East to the south and west.
Town Council Page 262 of 282 Meeting Date: Tuesday, January 13, 2015
COMPREHENSIVE LAND USE PLAN:
The Comprehensive Land Use Plan designates this area as commercial. This request
conforms to the Comprehensive Plan.
THOROUGHFARE PLAN:
The proposed request appears to be compatible with the Town’s Thoroughfare Plan.
STAFF REVIEW:
The applicant is proposing to construct an approximately 18,052 s.f. Montessori school
and approximately 17,272 s.f. of restaurant and retail space.
Buffers
PD-27 and Section 7.03 of the Town of Trophy Club Ordinance requires that the
front setback area contain landscaping to screen the parking areas. Adjacent to
Bobcat Boulevard the applicant is proposing a mix of trees and shrubs to create a
screening buffer, to include 7 Cedar Elms and 72 Dwarf Yaupon Hollies. These
proposed trees will be 3 inches in caliper and will meet the Town requirements.
The shrubs shall be provided between the trees and will be 30” at the time of
planting such that a screen of a minimum of three feet in height shall screen the
parking areas at the maturity of the plantings.
Landscaped parking end caps and landscape medians between adjacent head-in
parking have been provided by the applicant in order to soften the impact of the
required parking for the development per the Development Standards of PD-27.
Tree Mitigation
There are no trees located on the property.
Building Elevations
PD-27 requires all principal and accessory buildings and structures to be of
exterior fire resistant construction having a minimum of eighty (80) percent of the
total exterior walls, excluding doors and windows, constructed of brick, stone,
cast stone, stucco or split face concrete block.
The applicant's plans call for a combination of stucco and synthetic stone with a
concrete tile roof that meets the minimum requirements of the PD-27
development standards. The dumpster enclosure will match the building materials
of the main structures.
Town Council Page 263 of 282 Meeting Date: Tuesday, January 13, 2015
STAFF RECOMMENDATION:
The applicant is requesting overall Site Plan approval for the project. The development
proposed by the applicant is appropriate for the PD-27 zoning district. The site plan has
been reviewed for compliance with the Development Standards of PD-27 as well as the
Town of Trophy Club Comprehensive Zoning Ordinance, and Staff is recommending
approval with the following conditions:
• All parking stalls shall have a minimum depth of 18’.
• The head-in parking facing the ballpark shall provide screening; live screening
must be a minimum of 24” at the time of planting as to provide a continues hedge.
PLANNING AND ZONING COMMISSION:
The Planning and Zoning Commission considered this request on December 11, 2014.
There was discussion and concern from the Commissioners regarding traffic flow
patterns on and off-site, adequate fire protection from fire lanes, fencing and screening
between the development and the adjacent ballparks, and parking requirements of PD-27
concerning landscaped medians. The following motion was made:
Motion made by Chairman Sheridan, seconded by Commissioner Senelly to recommend
approval of a Site Plan of proposed Lots 1 and 2, Block A, Wonderland Plaza Addition,
Trophy Club, TX., subject to traffic issues being addressed, specifically:
• No parking signs on Bobcat Blvd.
• Restriping Bobcat Blvd. to accommodate the Site Plan
• Crosswalk on Bobcat Blvd. to the Byron Nelson High School sidewalk
• No signs are part of this approval
• Complete the sidewalk with the first construction project
• Parking to be corrected to meet code
• Fence between the retail and the Parks Department only if required by zoning
code
• Landscape sheet correction as noted to the applicant
• Fire lane: confirm where and how it is going to service the full Montessori school
and show it on the Site Plan
• Show a proposed access easement between the parking lot at the front of the
property to the LDS Church on the east side.
Motion passed unanimously
Attachments: Exhibit “A” - Application
Exhibit “B” - Site Plan
PD-27 Village Center Development Standards
Town Council Page 264 of 282 Meeting Date: Tuesday, January 13, 2015
Exhibit “A”
Town Council Page 265 of 282 Meeting Date: Tuesday, January 13, 2015
Exhibit “B”
Town Council Page 266 of 282 Meeting Date: Tuesday, January 13, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0012-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/6/2015 Town Council
On agenda:Final action:1/13/2015
Title:Consider and take appropriate action to authorize the expenditure of an amount not to exceed $5,000
for the purchase of the initial inventory of No Soliciting signs.
Attachments:Staff Report - No Solicitation Signs.pdf
No Solicitation Sign Options.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action to authorize the expenditure of an amount not to exceed $5,000 for the purchase of
the initial inventory of No Soliciting signs.
Town Council Page 267 of 282 Meeting Date: Tuesday, January 13, 2015
To: Mayor and Town Council
From: Patrick Arata, Police Chief
Danny Thomas, Fire Chief
CC: Mike Slye, Town Manager
Tammy Ard, Interim Town Secretary
Re: No Solicitation Signs
Town Council Meeting, Tuesday, January 13, 2015
Agenda Item:
Consider and take appropriate action to authorize the expenditure of an amount not to exceed
$5,000 for the purchase of the initial inventory of ‘No Solicitation’ signs.
Explanation:
The Town Council recently amended Ch 10, Article IV (Public Safety: Peddlers and Solicitors) of
the Code of Ordinances and added a section titled “Do-Not-Solicit/No-Knock List”, which allows
residents to add or remove their home address to a Do-Not-Solicit/No-Knock List. The list is
then provided to persons receiving a Town of Trophy Club Solicitor’s Permit and the solicitor is
asked to avoid homes on the list. In order to fully enforce the ordinance, residents wishing to
not allow solicitors to approach their front door must not only register their address on the Do-
Not-Solicit/No-Knock List, but also have a sign posted prohibiting Solicitation.
In order to satisfy the ordinance sign requirement, Staff began working with the Trophy Club
Emergency Volunteer Association (TCEVA) to develop a No Solicitation Sign Program where the
non-profit organization would sell Town of Trophy Club ‘No Solicitation’ signs as a fundraiser.
The funding generated by sign sales would benefit TCEVA through emergency services
volunteer based community initiatives, such as purchasing reflective vests, traffic control
devices (cones/lighted hand wands), rehab equipment, etc.
Program Management
The Trophy Club Police and Fire Departments will support the TCEVA No Solicitation Sign
Program; the Police Department will be the primary point of sale and storage, with the Fire
Department as a secondary storage location. The Police Department staff will manage the sale
of the signs and have overall control of the inventory. Once the project kicks off, the signs will
be sold by volunteers in the police department lobby for a period of time, at Town events and
special functions (Neighborhood Watch, NNO, Starbucks sign drive, etc.). For convenience,
residents will also be able to pick up the No Solicitations Signs at the Police Department
receptionist desk.
Town Council Page 268 of 282 Meeting Date: Tuesday, January 13, 2015
Funding & Inventory
All volunteer monies currently allocated in the police and fire budgets will be consolidated into
a single emergency volunteer fund located within the Town budget. The No Solicitation Sign
Program funding will also be managed through this account. A quarterly inventory of the signs
and financial records will be conducted by members of Police, Fire and the TCEVA.
TCEVA will coordinate with the Police Department for offsite sales during special events. This
coordination will consist of the controlled release of inventory to TCEVA and then the return of
the sale proceeds and remaining stock. Weekly, all sale proceeds will be transferred to Finance
and placed in the town controlled TCEVA account. Based on TCEVA prioritized funding
requests, the Police and Fire Chiefs will have final authorization for expenditure of funds from
this account.
Initial Cost
Signs:
- Tooling Charge = $150
- Mounted
o 24” stake
o 7- year life span
o 9” x 6” rectangle
o 2-color with raised copy
o 500 signs
o 30-45 day production time
o $6.39 each
o 500 = $3195
- Non-mounted
o 7-year life span
o 9” x 6” rectangle
o 2-color with raised copy
o 100 signs
o $5.15 each
o 100 = $515
Window Decals:
- 3-5 year life span
- 4” x 4” square
- 2-color full bleed
- 250 decals removable adhesive
- 500/carton
- Production time = 5 working days
- $1.09 each
- 250 = $272.50
Shipping for signs and decals est. $250
Town Council Page 269 of 282 Meeting Date: Tuesday, January 13, 2015
Attachments:
• No Solicitations Sign Options
Recommendation:
Staff recommends the approval of $5,000 for the initial costs associated with the purchase of
No Solicitations signs as part of the No Solicitation Sign Program (Funded from current budget
surplus).
Town Council Page 270 of 282 Meeting Date: Tuesday, January 13, 2015
nosolicitingnosoliciting
No-Knock
Ord. 2014-21
TCEVA
www.tceva.org
NO
SOLICITING
NO
SOLICITING
No-Knock
Ord. 2014-21
TCEVA
www.tceva.org
Window Decal, 4” x 4”
Mounted Sign, 9” x 6”
No Solicitation Sign Mock Ups
Town Council Page 271 of 282 Meeting Date: Tuesday, January 13, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0025-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/7/2015 Town Council
On agenda:Final action:1/13/2015
Title:Consider and take appropriate action regarding the purchase and installation of flashing crosswalk
lights for crosswalks at seven (7) locations within the Town, authorizing an expenditure in an amount
not to exceed $48,163; and authorizing the Mayor or his designee to execute necessary documents.
Attachments:Staff Report - Crosswalk Flashers.pdf
Crosswalk Flashers Quote.pdf
Recommended Crosswalk Flashers Map.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding the purchase and installation of flashing crosswalk lights for crosswalks at
seven (7) locations within the Town, authorizing an expenditure in an amount not to exceed $48,163; and authorizing the
Mayor or his designee to execute necessary documents.
Town Council Page 272 of 282 Meeting Date: Tuesday, January 13, 2015
To: Mayor and Town Council
From: Patrick Arata, Police Chief
CC: Mike Slye, Town Manager
Tammy Ard, Interim Town Secretary
Re: Crosswalk Flashers
Town Council Meeting, Tuesday, January 13, 2015
Agenda Item:
Consider and take appropriate action regarding the purchase and installation of flashing
crosswalk lights for crosswalks at seven (7) locations within the Town, authorizing an
expenditure in an amount not to exceed $48,163; and authorizing the Mayor or his designee to
execute necessary documents.
Explanation:
At Council request, staff met with two (2) Traffic Control vendors and visited all crosswalk sites
in Town. The Rectangular Rapid Flashing Beacon (RRFB) is a pole mounted, solar powered unit
activated by pushing a button on either side of the crosswalk. They come in one-sided and two-
sided versions. They also have pedestrian verification lights on the end so pedestrians know the
lights are activated when they push the button. The desired configuration for our four lane
divided application would be a one-sided light on each side of the roadway and a two-sided
light in the center median.
The cost for the lighting systems:
Each 3 light system = $7,759.13
Each 2 light system = $4,942.06
I would recommend using the $5K and $8K numbers to allow for the bid process, and this
would also give the Street Department funding, if needed, to replace any signs or poles.
The west side of Town has seven (7) high traffic crosswalks that need additional improvements
due to the additional traffic volume. The three (3) streets where those crosswalks are located
are on Trophy Lake Drive, Trophy Club Drive and Bobcat Boulevard, with one (1) crosswalk
located between Independence Park East and Independence Park West on Parkview.
The Police Department conducted a survey of student use of the cross walks during school zone
hours. The survey also noted the number of vehicles that failed to yield to the crossing guard.
Town Council Page 273 of 282 Meeting Date: Tuesday, January 13, 2015
The following locations were observed: Trophy Club Drive at Durango Drive, Trophy Club Drive
at Bobcat Boulevard and Bobcat Boulevard at Parkview Drive.
During this monitoring period the count show that a small number (2 – 3) of individual drivers
failed to yield to the crossing guard’s directions to stop. Even though this survey was conducted
over a three (3) week period and was limited to school hours, it shows that we need to highlight
the crosswalks and make them as visible as we can to protect our citizens during all hours of the
day and night.
The review data demonstrates a need for improved safety procedures as a number of drivers
are not alert to the fact that they must stop for individuals crossing at marked crosswalks.
An additional review was done on traffic accident reports for Calendar Year 2014; this review
shows that nine (9) accidents were reported in the area of Trophy Lakes Drive and Villages Trail,
two (2) accidents were reported at Trophy Club Drive and Bobcat Boulevard and one (1)
accident was reported at each of the intersections of Trophy Club Drive at Lilyfield and Bobcat
Boulevard at Parkview (a pedestrian accident).
The proposed locations in priority order are as follow:
1. Trophy Lake Drive at Village Trail
2. Trophy Club Drive at Durango Drive
3. Bobcat Blvd at Parkview
4. Lilyfield at Trophy Club Drive
5. Bobcat Blvd at Trophy Club Drive
6. Independence Park East and West on Parkview
7. Meadow Creek
Attachments:
• Crosswalk Flashers Quote
• Recommended Crosswalk Flashers Map
Recommendation:
Staff recommends Council approve the suggested Crosswalk flashers for the seven prioritized
locations in the interest of public safety. Lighting/Signage cost = $45,863 + 5% contingency
($2,300) = Total cost $48,163.
Town Council Page 274 of 282 Meeting Date: Tuesday, January 13, 2015
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Town Council Page 276 of 282Meeting Date: Tuesday, January 13, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0022-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/6/2015 Town Council
On agenda:Final action:1/13/2015
Title:Town Council Liaison Updates; discussion of same.
* Parks & Recreation Board, December 15, 2014
Council Liaison - Council Member Shoffner
* EDC 4B, January 5, 2015
Council Liaison - Council Member Rowe
Attachments:
Action ByDate Action ResultVer.
Town Council Liaison Updates; discussion of same.
* Parks & Recreation Board, December 15, 2014
Council Liaison - Council Member Shoffner
* EDC 4B, January 5, 2015
Council Liaison - Council Member Rowe
Town Council Page 277 of 282 Meeting Date: Tuesday, January 13, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0015-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/6/2015 Town Council
On agenda:Final action:1/13/2015
Title:Town Manager Slye's update regarding the following; discussion and provide input regarding same.
* RFP for Parks turned over to Citizens Financial Advisory Board (CFAB)
* Financial Update - Police Department
Attachments:
Action ByDate Action ResultVer.
Town Manager Slye's update regarding the following; discussion and provide input regarding same.
* RFP for Parks turned over to Citizens Financial Advisory Board (CFAB)
* Financial Update - Police Department
Town Council Page 278 of 282 Meeting Date: Tuesday, January 13, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0016-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/6/2015 Town Council
On agenda:Final action:1/13/2015
Title:Items for Future Agendas.
Attachments:Items for Future Agendas.pdf
Action ByDate Action ResultVer.
Items for Future Agendas.
Town Council Page 279 of 282 Meeting Date: Tuesday, January 13, 2015
Town Council Future Agenda Items List
(Updated 12/9/2014)
1. Discussion regarding animal shelter long and short term facility. (11/18/2013) (1-Nov 13) (2-
March 10)
12/9/2014 received recommendation from the Animal Shelter Board.
2. Consider and take appropriate action regarding term limits for Board and Commission
members. (Rowe 7/22/2014) (1-Oct 28 Agenda) (2-Feb-10)
10/28/2014 – Council discussed and wants to bring back on a future agenda to discuss:
• board and commission creation ordinances to amend to two year staggered terms in
order provide consistency among all appointed positions, with the exception of the Parks
and Recreation Board since it is a large board
• consider eliminating board and commission term limits, which is currently set at six years
• review handbook for appointed and elected officials for possible other changes
3. Consider and take appropriate action regarding purchase of land at Trophy Club Drive and
SH114 for signage. (Sanders 7/22/2014) (1-Oct 28 Agenda) (2-Feb-10)
10/28/2014 – Council discussed and would like a plan brought back on a future agenda. The
plan would provide gathering details about property, pricing, square footage, in addition to
looking into purchasing the property for a Town entry monument.
4. Consider and take appropriate action regarding signage in medians at Trophy Club Drive,
Trophy Wood Drive, Indian Creek and possibly Bobcat. (Sanders 7/22/2014) (1-Oct 28
Agenda) (2-Feb-10)
10/28/2014 – Council discussed and would like a plan brought back on a future agenda.
5. Review ordinances regarding Town Homes, Condos and apartments. (Sanders 8/4/2014) (1-
Nov 13) (2-Feb-24)
6. Consider and take appropriate action regarding policy on equipment schedule for
replacement program. (Shoffner 8/26/2014) (1-Dec 9) (2-March 10)
12/9/2014 – Council discussed and would like a policy brought back that encompasses a
point system or measureable factors on a future agenda.
7. Consider and take appropriate action regarding general signage on poles and painted on
road beds. (Parrow 8/26/2014) (1-Dec 9) (2-March 10)
12/9/2014 Council discussed and would like this item brought back to the January 13, 2015
agenda for additional discussion.
8. Consider and take appropriate action regarding parking on Parkview and options for Police
Department mitigation. (Rowe 9/9/2014) (1-Jan 13)
9. Consider and take appropriate action regarding crosswalk safety enhancements. (Rowe
9/9/2014) (1-Dec 9) (2-March 10)
12/9/2014 workshop agenda item #3
10. Consider and take appropriate action regarding the review of the sign ordinance. (Lamont
9/9/2014). (1-Jan 13)
11. Consider and take appropriate action regarding a policy related to auto allowances. (1-
March 10)
12. Consider and take appropriate action regarding reviewing schedules of fees for outside
baseball tournaments and capacity. (1-March 10)
Town Council Page 280 of 282 Meeting Date: Tuesday, January 13, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0018-T Name:
Status:Type:Agenda Item Executive Session
File created:In control:1/6/2015 Town Council
On agenda:Final action:1/13/2015
Title:Pursuant to Texas Government Code, Annotated, Subchapter 551, Council will convene into closed
executive session as authorized by:
A. Section 551.071(2) Consultation with Attorney for consultation with its attorney on a matter in
which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act (551.071 (2)):
Attorney-Client Privilege and Waiver of Privilege
B. Section 551.072 Deliberations about Real Property to deliberate the purchase, exchange,
lease, or value of real property if deliberation in an open meeting would have a detrimental effect on
the position of the governmental body in negotiations with a third person:
Potential sites for the location of a new Police and Town Hall Facility, Annex Building, and Potential
Lease of Property
Attachments:
Action ByDate Action ResultVer.
Pursuant to Texas Government Code, Annotated, Subchapter 551, Council will convene into closed executive session as
authorized by:
A. Section 551.071(2) Consultation with Attorney for consultation with its attorney on a matter in which the duty of
the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of
Texas clearly conflict with the Open Meetings Act (551.071 (2)):
Attorney-Client Privilege and Waiver of Privilege
B. Section 551.072 Deliberations about Real Property to deliberate the purchase, exchange, lease, or value of real
property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body
in negotiations with a third person:
Potential sites for the location of a new Police and Town Hall Facility, Annex Building, and Potential Lease of Property
Town Council Page 281 of 282 Meeting Date: Tuesday, January 13, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0019-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/6/2015 Town Council
On agenda:Final action:1/13/2015
Title:Consider and take appropriate action regarding the Executive Session.
Attachments:
Action ByDate Action ResultVer.
Consider and take appropriate action regarding the Executive Session.
Town Council Page 282 of 282 Meeting Date: Tuesday, January 13, 2015