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Agenda Packet TC 02/24/2015Town Council Trophy Club Entities Meeting Agenda 100 Municipal Drive Trophy Club, Texas 76262 Svore Municipal Building Boardroom7:00 PMTuesday, February 24, 2015 CALL TO ORDER AND ANNOUNCE A QUORUM INVOCATION PLEDGES Pledge of allegiance to the American Flag. Pledge of allegiance to the Texas Flag. WORKSHOP SESSION 1.2015-0128-T Discussion of agenda items posted for consideration on the Regular Session Council Agenda for February 24, 2015. 2.2015-0129-T Discussion of Agenda Items posted for consideration on the upcoming Regular Session Council Agenda for the March 10, 2015 meeting. Proposed Agenda March 10, 2015.pdfAttachments: CITIZEN PRESENTATIONS This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council is not permitted to take action on or discuss any presentations made to the Council at this time concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority. CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 3.2015-0124-T Consider and take appropriate action regarding the Minutes dated January 23 and 24, 2015. Draft TC Retreat Minutes - January 23 and 24 2015 with Corrections.pdfAttachments: Town Council Page 1 of 188 Meeting Date: February 24, 2015 February 24, 2015Town Council Meeting Agenda 4.2015-0130-T Consider and take appropriate action regarding the Minutes dated January 27, 2015. Draft TC Minutes January 27, 2015 with corrections dated 2-19-15.pdfAttachments: 5.2015-0149-T Consider and take appropriate action regarding financial and variance report dated January 2015. January Financial Report FY 2015.pdf General Fund Budget Report.pdf Attachments: 6.2015-0154-T Consider and take appropriate action regarding the Fourth Quarter Investment Report for Fiscal Year 2014 and the First Quarter Investment Report for Fiscal Year 2015. Staff Report - 4th & 1st QTR Investment Reports.pdf 4th QTR 2014 Inv Report-C-signed.pdf 1st QTR 2015 Inv Report-C-signed.pdf Attachments: 7.2015-0131-T Consider and take appropriate action regarding a request from Pulte Group for a Temporary Use Permit pursuant to Section 5.01 of Chapter 13, the Comprehensive Zoning Ordinance of the Town, to allow a Construction Trailer to be located at 2830 Waverly Drive. Staff Report - TUP Pulte Construction Trailer.pdfAttachments: 8.2015-0150-T Consider and take appropriate action regarding a request from Lennar Homes for a Temporary Use Permit pursuant to Section 5.01 of Chapter 13, the Comprehensive Zoning Ordinance of the Town, to allow a Construction Trailer to be located at 2824 Balmoral Drive. Staff Report - TUP Lennar Construction Trailer.pdfAttachments: PUBLIC HEARING 9.2015-0153-T Public hearing regarding an amendment to the Code of Ordinances of the Town to repeal Subsection 3, regulating administrative approval of site plan changes, of Section 5.09 (B) “Changes to the Site Plan”, of Section 5.09, “Site Plan Requirements” of Article V, “Supplementary District Regulations” of Chapter 13, “Zoning” of the Code of Ordinances of the Town. Staff Report - Site Plan Requirements.pdf ORD 2015-04 PZ Chap 13 Art V Sec 5 09(B)(3) Changes to Site Plan.pdf Attachments: REGULAR SESSION 10.2015-0148-T Consider and take appropriate action regarding a Proclamation proclaiming March 2015 as Multiple Myeloma Awareness Month in Trophy Club. PRO 2015-03 Multiple Myeloma Awareness Month.pdfAttachments: Town Council Page 2 of 188 Meeting Date: February 24, 2015 February 24, 2015Town Council Meeting Agenda 11.2015-0140-T Consider and take appropriate action regarding a Preliminary Plat for Hillside Pointe, Block A, Lots 1-33, CA1, CA2, and Block B, Lot 1; being a replat of Lot 4, Block B, Trophy Wood Business Center, containing approximately 5.596 acres of land, located in the Town of Trophy Club, Tarrant County, Texas, and being located in Planned Development No. 33. Staff Report - Preliminary Plat Hillside Pointe.pdfAttachments: 12.2015-0139-T Consider and take appropriate action regarding general signage on poles and painted on road beds regulating traffic within and around the Round About. 13.2015-0142-T Discuss Study/Design Options provided by the Town Engineer for additional buffering for the Royal Troon neighborhood adjacent to Independence Park and the Pool Complex per Town Council action taken on January 27, 2015; consider and take appropriate action regarding same. 14.2015-0152-T Consider and take appropriate action regarding an Ordinance of the Town repealing Subsection 3, regulating administrative approval of site plan changes, of Section 5.09 (B) “Changes to the Site Plan”, of Section 5.09, “Site Plan Requirements” of Article V, “Supplementary District Regulations” of Chapter 13, “Zoning” of the Code of Ordinances of the Town; providing for the incorporation of premises; providing for an amendment; providing a penalty not to exceed the sum of Two Thousand Dollars for each offense; and providing an effective date. 15.2015-0132-T Consider and take appropriate action regarding a Resolution repealing Resolution No. 2012-08, Resolution No. 2013-15, and Resolution No. 2014-33 and adopting a Resolution approving a new Town of Trophy Club Handbook for Elected and Appointed Officials; and providing an effective date. Resolution 2015-06 Elected and Appt Handbook.pdf REVISED - CHANGES FOR February 24 agenda HandbookforElectedandAppointedOfficals .pdf Attachments: 16.2015-0141-T Consider and take appropriate action regarding amendments to the Town of Trophy Club Code of Ordinances Chapter 5, Section 4 "Sign Regulations" as proposed by the Planning and Zoning Commission. Staff Report - Political Sign Amendments.pdf Article IV - Sign Regulations - Redline NOTES AFTER PZ 020515 MEETING.pdf Attachments: 17.2015-0143-T Town Council Liaison Updates; discussion of same: * Parks and Recreation Board, February 16, 2015 Council Liaison - Council Member Philip Shoffner 18.2015-0144-T Acting Town Manager Seidel's update regarding the following; Council discussion and input regarding same. * Denton County Days * Indian Creek * Initiative against Distracted Driving 19.2015-0145-T Items for Future Agendas. Items for Future Agendas updated 2-11-2015.pdfAttachments: Town Council Page 3 of 188 Meeting Date: February 24, 2015 February 24, 2015Town Council Meeting Agenda EXECUTIVE SESSION 20.2015-0146-T Pursuant to the following designated sections of Texas Government Code, Annotated, Subchapter 551 (Texas Open Meetings Act), the Council will enter into executive session to discuss the following items: A. Section 551.074(a)(1), Personnel Matters. To discuss or deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee pursuant to Section 551.074 (a)(1) of the Texas Open Meetings Act: Acting Town Manager Stephen Seidel and vacant Town Manager position. B. Section 551.072 Deliberations about Real Property to deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: Potential sites for the location of a new Police and Town Hall Facility, Annex Building, and Potential Lease of Property C. Section 551.071(2) Consultation with Attorney to consult with its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act: 1. Zoning and land use regulations; 2. Regulation of signage RECONVENE INTO REGULAR SESSION 21.2015-0147-T Consider and take appropriate action regarding the Executive Session Items. ADJOURN * The Town Council may convene into executive session to discuss posted items as allowed by the Texas Open Meeting Act, LGC.551.071 Town Council Page 4 of 188 Meeting Date: February 24, 2015 February 24, 2015Town Council Meeting Agenda CERTIFICATION I certify that the above notice was posted on the front window of the Svore Municipal Building, 100 Municipal Drive, Trophy Club, Texas, on February 19, 2015 by 6:00 P.M. in accordance with Chapter 551, Texas Government Code. Holly Fimbres Town Secretary/RMO If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in advance, and reasonable accommodations will be made to assist you. I certify that the attached notice and agenda of items to be considered by this Board was removed by me from the front window of the Svore Municipal Building, 100 Municipal Drive, Trophy Club, Texas, on the __________ day of ______________________, 2015. ________________________________, Title: ___________________________ Town Council Page 5 of 188 Meeting Date: February 24, 2015 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12015-0128-T Name: Status:Type:Agenda Item Workshop File created:In control:2/13/2015 Town Council On agenda:Final action:2/24/2015 Title:Discussion of agenda items posted for consideration on the Regular Session Council Agenda for February 24, 2015. Attachments: Action ByDate Action ResultVer. Discussion of agenda items posted for consideration on the Regular Session Council Agenda for February 24, 2015. Town Council Page 6 of 188 Meeting Date: February 24, 2015 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12015-0129-T Name: Status:Type:Agenda Item Workshop File created:In control:2/13/2015 Town Council On agenda:Final action:2/24/2015 Title:Discussion of Agenda Items posted for consideration on the upcoming Regular Session Council Agenda for the March 10, 2015 meeting. Attachments:Proposed Agenda March 10, 2015.pdf Action ByDate Action ResultVer. Discussion of Agenda Items posted for consideration on the upcoming Regular Session Council Agenda for the March 10, 2015 meeting. Town Council Page 7 of 188 Meeting Date: February 24, 2015 Meeting Date 3/10/2015 STAFF RPT RES ORD PROC File ID Dept Discussion of agenda items posted for consideration on the Regular Session Council Agenda for month day, 2015.Town Sec Discussion of Agenda Items posted for consideration on the upcoming Regular Session Council Agenda for the month day, 2015 meeting.Town Sec Consent STAFF RPT RES ORD PROC File ID Dept Consider and take appropriate action regarding the Minutes dated month day, 2014.Town Sec Consider and take appropriate action on the Church of Latter Day Saints application for annexation to TCMUD1. (get update from Stephen before placing on agenda) Regular Session STAFF RPT RES ORD PROC File ID Dept Verizon (get update from Stephen before placing on agenda) Consider and take appropriate action regarding the draft of the Sealed Competitive Bid for Park Services for the Town as recommended by CFAB and authorizing publication of notice of bid. (Move to March 10th Council meeting per Stephen) 2015-0114-T Parks Consider and take appropriate action regarding a Proclamation proclaiming March 15-21, 2015 as Poison Prevention Week in Trophy Club.Town Sec. Town Council Liaison Updates; discussion of same: Town Sec Acting Town Manager Seidel's update regarding the following; discussion and provide input regarding same.Town Mgr Items for Future Agendas.Town Sec Executive Session STAFF RPT RES ORD PROC File ID Dept Regular Session STAFF RPT RES ORD PROC File ID Dept Consider and take appropriate action regarding the Executive Session.Town Sec Workshop Town Council Page 8 of 188 Meeting Date: February 24, 2015 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12015-0124-T Name: Status:Type:Agenda Item Consent Agenda File created:In control:2/3/2015 Town Council On agenda:Final action:2/24/2015 Title:Consider and take appropriate action regarding the Minutes dated January 23 and 24, 2015. Attachments:Draft TC Retreat Minutes - January 23 and 24 2015 with Corrections.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding the Minutes dated January 23 and 24, 2015. Town Council Page 9 of 188 Meeting Date: February 24, 2015 DR A F T MINUTES FROM TOWN COUNCIL/MANAGEMENT RETREAT FOR THE TOWN OF TROPHY CLUB LOCATION: Trophy Club Country Club 500 Trophy Club Trophy Club, TX 76262 Friday, January 23, 2015 at 1:00 P.M. Saturday, January 24, 2015 at 8:00 A.M. The Town Council of the Town of Trophy Club and the Town of Trophy Club Management Team, Texas, met in a Retreat Session on Friday, January 23, 2015 and Saturday, January 24, 2015. STATE OF TEXAS § COUNTY OF DENTON § TOWN COUNCIL MEMBERS PRESENT: C. Nick Sanders Mayor Greg Lamont Mayor Pro Tem, Place 5 Jim Parrow Council Member, Place 1 Garrett Reed Council Member, Place 2 Rhylan Rowe Council Member, Place 3 Tim Kurtz Council Member, Place 4 Philip Shoffner Council Member, Place 6 STAFF AND GUEST(S) PRESENT: Mike Slye Town Manager Stephen Seidel Assistant Town Manager Patricia Adams Town Attorney Holly Fimbres Town Secretary Mayor Sanders announced the date of January 23, 2015, called the Town Council to order and announced a quorum at 1:02 p.m. CONVENE INTO COUNCIL RETREAT SESSION 1. Review and discuss current Town Strategy Map and “Hits and Misses” for calendar years 2013 -2014; Consider and take appropriate action regarding the Council mission and the adoption of a new Strategy Map for Fiscal Year 2015-2016, Council’s general direction for Boards, Commissions and Corporations, and potential amendments to the Town Charter. Attachment A – Strategic Hits and Misses – January 2014 (Town Secretary Note: Discussion took place regarding doing a ranking of items) Attachment B – Strategy Map Attachment C – Mission, Responsibility, Principles (Town Secretary Note: Discussion on proposed Mission, Responsibility, and Principles proposed by Council Member Rowe) Attachment D – Trophy Club Vision 2030 2. Discussion regarding the objectives for long term youth sports contracts, tournaments, field usage, and related matters. (Council Member Rowe) 3. Discussion regarding roles and responsibilities of Council and Town Staff, Communications, Council Liaisons, appointment process for Board, Commission, and Corporations, and Council meeting start times.(Mayor Pro Tem Lamont / Council Member Rowe) Town Council Page 10 of 188 Meeting Date: February 24, 2015 DR A F T ADJOURN Mayor Sanders adjourned the meeting at 5:53 p.m. on January 23, 2015. RECONVENE INTO COUNCIL RETREAT SESSION - SATURDAY, JANUARY 24, 2015 TOWN COUNCIL MEMBERS PRESENT: C. Nick Sanders Mayor Greg Lamont Mayor Pro Tem, Place 5 Jim Parrow Council Member, Place 1 Garrett Reed Council Member, Place 2 Rhylan Rowe Council Member, Place 3 Tim Kurtz Council Member, Place 4 Philip Shoffner Council Member, Place 6 STAFF AND GUEST(S) PRESENT: Mike Slye Town Manager Stephen Seidel Assistant Town Manager Patricia Adams Town Attorney Holly Fimbres Town Secretary Danny Thomas Fire Chief Patrick Arata Police Chief Mike Pastor Information Systems Director Mayor Sanders announced the date of January 24, 2015, called the Town Council to order and announced a quorum at 8:04 a.m. 4. Consider and take appropriate action relative to acquisition of potential locations for municipal facilities, usage and improvement of municipal land, and public infrastructure, including: A. Police Department – review and discussion of update from Architect, GSBS B. Town Hall - review and discussion of update from Architect, GSBS C. Loop Road Strategy (Mayor Sanders) D. Civic Center E. Entry Way Features F. Cell Tower at Highway 114 and Trophy Lake Drive Tom Batenhorst, Architect, with GSBS, provided a presentation regarding designs for a new Police Department and Town Hall facility. (Town Secretary Note: The presentation was made on Friday, January 23, 2015) Motion: Motion made by Mayor Pro Tem Lamont, seconded by Council Member Shoffner, to approach the landowner Larry Stewart for the purchase of two lots within PD 25, 2.12 acres and .094 acres, and approach the Attorney General to get a judgment how to use the hotel occupancy tax funds. Motion passed unanimously. Motion: Motion made by Council Member Reed, seconded by Council Member Rowe, to direct staff to do further due diligence in the amount of land that the Town can purchase from 7-Eleven and Russell Holley (northwest corner of State Highway 114 and Trophy Club Drive), and to be brought back to the Town Council in order to make a determination on purchasing the property for future monumentation. Motion passed unanimously. RECESS AT 12:46 P.M. FOR LUNCH January 23, 2015 & January 24, 2015 Minutes Page 2 of 17Town Council Page 11 of 188 Meeting Date: February 24, 2015 DR A F T RECONVENE AT 1:37 P.M. INTO RETREAT SESSION 5. Discuss and provide direction regarding Budgetary Goals, Objectives and Strategy for Fiscal Year 2015- 2016. 6. Discussion regarding status and process for adoption of the Codification. (Town Secretary Note: This item was presented before Item No. 4) 7. Discuss and provide direction regarding Capital Improvement Program and Schedule: A. TRA Effluent Project B. Exit to TW King C. Capital Improvement Program for FY 2015-2016 8. Review and discussion of internal processes and policies relative to: A. Agenda Packet (Council Member Shoffner) B. ORR Processing (Council Member Shoffner) C. Marquee/Street Light Reporting (Council Member Shoffner) D. Public Meeting audio/video accessibility/ retention policy (Council Member Rowe) E. Code Enforcement EXECUTIVE SESSION 9. Pursuant to the following designated sections of Texas Government Code, Annotated, Subchapter 551, the Council will enter into executive session to discuss the following items: A. Section 551.074(a)(1), Personnel Matters. To discuss or deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee pursuant to Section 551.074 (a)(1) of the Texas Open Meetings Act: Mid Year Review - Town Manager Mike Slye (Town Secretary Note: Executive Session Item A was after agenda Item No. 4) CONVENE INTO EXECUTIVE SESSION - START TIME – 9:41 A.M. RECONVENE INTO RETREAT SESSION - START TIME – 12:45 P.M. AND CONVENE INTO EXECUTIVE SESSION - START TIME – 4:09 P.M. RECONVENE INTO RETREAT SESSION - START TIME – 4:16 P.M. B. Section 551.072 Deliberations about Real Property to deliberate the purchase, exchange, lease or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: Potential sites for the location of a new Police and Town Hall facility, Annex Building, and Potential Lease of Property. CONVENE INTO EXECUTIVE SESSION - START TIME – 4:17 P.M. RECONVENE INTO RETREAT SESSION - START TIME – 4:26 P.M. 10. Consider and take appropriate action regarding Executive Session items. January 23, 2015 & January 24, 2015 Minutes Page 3 of 17Town Council Page 12 of 188 Meeting Date: February 24, 2015 DR A F T MOTION: Motion made by Council Member Rowe, seconded by Mayor Pro Tem Lamont, to accept the resignation of Town Manager Mike Slye, effective January 24, 2015, and direct the Town Attorney to prepare separation agreement/documents in accordance with the terms previously discussed. Motion passed unanimously. No action was taken on Executive Session Item B. ADJOURN Mayor Sanders adjourned the meeting at 4:26 p.m. on January 24, 2015. ___________________________________ ___________________________________ Holly FImbres, Town Secretary C. Nick Sanders, Mayor Town of Trophy Club, Texas Town of Trophy Club, Texas January 23, 2015 & January 24, 2015 Minutes Page 4 of 17Town Council Page 13 of 188 Meeting Date: February 24, 2015 DR A F T ATTACHMENT A Strategic Hits and Misses – January 2014 January 23, 2015 & January 24, 2015 Minutes Page 5 of 17Town Council Page 14 of 188 Meeting Date: February 24, 2015 DR A F T Green - Hit Yellow - Some Progress Red - Miss Safe and Secure Business-Friendly Economic Development Strong Partnerships and Community Involvement Picturesque and Environmentally Sound Infrastrucure and Asset Management Financial and Operational Stewardship Security and Safety Lighting for Intersections Attract New Businesses Establish a Branding Event for Trophy Club Coninued Beautification Efforts Code Enforcement Recognition for Financial and Budget Management Academies/Education Regional Efforts for Economic Development Improve Annual Report Median Maintenance Vision Trophy Club Long Term Financial Plans and Capital Improvement Funding for SRO Developer Incentive Plans PID & MUD Education H20 Conscientious Town Parks and Trails Development Maintain Financial Transparency CERT Teams Trained Review and Improve Internal Development Process Pursue Grant Opportunities Attract Visitors to Park Destinations PID Infrastructure Agreement Content Manager Implementation Funding for Emergency Volunteers Develop EDC Strategic Plan Encourage Citizen Participation in Skunk Works Programs Directional Monuments Resolve Drain/Flood Issues Service Cost Analysis Fields at Lakeview Need Upgrade Commercial Development Opportunities More Involvement with HOAs and Community Organizations Sign Ordinance Updated & Expanded Develop Capital Replacement Plan Revenue Diversification Loop Road Ordinance Revisions Regional Pathway Connectivity Code Improvements Municipal Facilities Update Personnel Policies Sidewalks Create an Environment of Respect Town Image and Reputation Energy Efficient Equipment Develop Internal Connecting Trails Codification Emergency Management Exercise Land Acquisition Communication Plan Development Entrance Monument Improvements Trophy Club Park Enhancements Implement Standard Business Plans Police Facility Effective Relationships with Developers Improve relationship with MUD Open Space Utilization Trail Connecting TC Drive & Indian Creek - Ultimate Goal Loop Rd Implement GIS System Emergency Access Entrance/Trailhead Long Range Strategy for Redevelopment Build Stronger Business Relationships with Local Governments Pursue Sustainability Trail from Forest Hill to Harmony Park Citizen Survey Data Security Update Comprehensive Plan Partnerships for Parks Recycling Program in the Parks Business Continuity Plan Citizen University LED Street Lighting Emergency Communication and Outreach Long Term Plan with MUD Strengthen Relationship with Town Boards Hire a Volunteer Coordinator/Grant Writer STRATEGIC HITS AND MISSES UPDATE - January 2014 January 23, 2015 & January 24, 2015 Minutes Page 6 of 17Town Council Page 15 of 188 Meeting Date: February 24, 2015 DR A F T ATTACHMENT B Strategy Map January 23, 2015 & January 24, 2015 Minutes Page 7 of 17Town Council Page 16 of 188 Meeting Date: February 24, 2015 DR A F T Fulfill Our Mission Be a great place to call home through dedicated innovative leadership, while providing superior municipal services and facilities in a highly effective, efficient manner. Safe and Secure Business-Friendly Economic Development Create effective working relationships with businesses and developers Promote new commercial opportunities Retain/develop existing businesses Increase citizen awareness and involvement in crime prevention Healthy, Picturesque and Environmentally Sound Strong Partnerships and Community Involvement Develop / enhance environmental and sustainability standards and programs Improve property maintenance standards and code enforcement Maintain neat and tidy appearance Forge collaborative relationships with other government and public entities Create a positive regional identity Financial and Operational Stewardship Maintain / improve infrastructure and assets Develop, recognize and retain quality staff Provide cost-effective services Improve effectiveness and efficiency of operational processes Implement strong financial management standards Promote recreational / active lifestyle opportunities for all ages Provide superior emergency services Support citizen volunteer opportunities Improve data security Maintain low crime rate Live Our Core Values Integrity and Trust Accountability Teamwork Innovation Pride and Service Commitment De l i v e r o n O u r S t r a t e g y Town of Trophy Club Strategy Map Deliver responsive customer service Foster a well informed community 7 - January 23, 2015 & January 24, 2015 Minutes Page 8 of 17Town Council Page 17 of 188 Meeting Date: February 24, 2015 DR A F T ATTACHMENT C Mission, Responsibility, Principles January 23, 2015 & January 24, 2015 Minutes Page 9 of 17Town Council Page 18 of 188 Meeting Date: February 24, 2015 DR A F T MISSION, RESPONSIBILITY, PRINCIPLES of the Trophy Club Town Council Mission – To maintain Trophy Club’s standing as a premier residential community and a “Great Place to Call Home” by protecting and promoting the interests of its residents, businesses, and property owners. Responsibilities - To support our Mission, we are tasked with the following areas of primary responsibility: • Exceeding high standards for public safety and low crime rates.  • Maintaining and improving street and storm drainage infrastructure.  • Fostering a business-friendly environment.  • Collaborating with Trophy Club MUD #1 and other governmental entities.  • Maintaining Town assets, services, and codes of ordinance that preserve the natural beauty of Trophy Club. • Improving the aesthetic and recreational value of the Town. Principles - We pledge to carry out our Responsibilities operating under the following principles: • Operating a limited government with maximum transparency.   • Exercising fiscal discipline and taking a business-like approach to Town operations and budget prioritization.  • Remaining accountable and responsive to residents, businesses, and property owners, with emphasis on proactive communication and problem solving.   • Taking deliberate, targeted action resulting from thoughtful analysis, weighing costs and benefits in all situations.  • Conducting ourselves as leaders, following the highest ethical standards, with humility before residents. January 23, 2015 & January 24, 2015 Minutes Page 10 of 17Town Council Page 19 of 188 Meeting Date: February 24, 2015 DR A F T ATTACHMENT D Trophy Club Vision 2030 January 23, 2015 & January 24, 2015 Minutes Page 11 of 17Town Council Page 20 of 188 Meeting Date: February 24, 2015 DR A F T 1 Trophy Club Vision 2030 Strategic Vision Overview SGR was retained to facilitate a series of community meetings in which citizens, council members, and staff dialogued together over a series of strategic questions related to Trophy Club’s history, governance, and future. Four meetings were held over a period of four months. At each meeting, participants met in groups of three, which were rotated with each question in order to enable them to interact with a variety of people throughout the process. Trophy Club’s History and Future Trophy Club originally developed around the Country Club and has a rich history as a community in a picturesque setting. While maintaining its connection with golf, the town is now also the home of a great school system through NISD, unique homes, and a population that consists of people of all ages. Trophy Club citizens value having a strong sense of community, and they desire to be actively engaged in local government. Trophy Club is ideally situated on Highway 114 between Alliance Airport and DFW Airport. Due to the strategic location of this corridor, Trophy Club is in a great position to capitalize on the many benefits that this provides to its citizens and stakeholders. At the same time, it is important that Trophy Club plans strategically to maximize these opportunities. Drivers for Trophy Club’s Growth Many factors contributed to Trophy Club’s growth in the past. Some of those which were identified were: • Golf • Location • Family Oriented • Affluent, Yet Affordable • Airport • Picturesque • Rural • IBM • Master Planned Community January 23, 2015 & January 24, 2015 Minutes Page 12 of 17Town Council Page 21 of 188 Meeting Date: February 24, 2015 DR A F T 2 While some of those drivers still currently exist, participants perceive that there are new things that are now driving Trophy Club’s growth. For example, some of the things that are currently driving growth are: • Schools • Real Estate Values • Golf Course • Hwy 114 (Location & Ease) • Entire Hwy System • Location Between DFW Airport and Alliance Airport • Location Between Dallas and Fort Worth • Youth Sports • Safety • Balance of Affluent Yet Affordable • Parks • Family Oriented As Trophy Club moves into its future, it will be important for leaders to realize that the things that draw people to Trophy Club will be similar to the things that currently drawing people to Trophy Club. The list may expand by a few items, but it is not likely to be radically different. Citizen Satisfaction Trophy Club residents enjoy an excellent quality of life. Community surveys indicate that they are highly satisfied with their life, with the amenities that they have, and with the city as a whole. This is a very positive thing, but it also creates a measure of anxiety that as growth comes to Trophy Club it will erode the quality of life that residents now experience. There is a deep desire for city leaders to make decisions that will guard against the erosion of their quality of life. Some things that participants hope will never change: • Character & Elegance • Country Club • Small Town Feel • Sense of Community • Enclosed Safety • Quality of Schools • Beauty Citizen Hopes Trophy Club residents also anticipate positive changes continuing to happen in the future. The participants desire more cohesiveness in the community. They also desire for there to be better relationships between town leaders and citizens, as well as between citizens themselves. Amongst the changes that participants hope for in the future are: January 23, 2015 & January 24, 2015 Minutes Page 13 of 17Town Council Page 22 of 188 Meeting Date: February 24, 2015 DR A F T 3 • Willingness to Embrace Change • More Inclusive of Entire Town • Less Negativity • Senior Adult Activity Center • Senior Adult Living Center • Increased Property Values • More Progressive Trophy Club’s Future At the intersection of those things that people hope will never change and the things that they hope do change is the vision for Trophy Club 2030. Participants envision Trophy Club in the future of being: • Progressive • Cohesive • Grounded (Not Pretentious) • Regionally Synergized • Re-inventive • Business Friendly • Creative • Safety • Family Oriented • Thriving • Green 5 Pillars for Trophy Club Vision 2030 1. A Premier Residential Community Trophy Club should strive to be a premier residential community. Although developing the Highway 114 Corridor offers an opportunity for more retail and office developments, Trophy Club will continue to be a predominantly residential community. Participants want leaders to make decisions that will honor the residential nature of Trophy Club. Unique, affordable housing has been a major component of Trophy Club’s heritage, and even as some commercial growth and redevelopment takes place, Trophy Club’s DNA as a town will remain the same. Participants envision Trophy Club as becoming the benchmark for what a residential community should be like in 2030. This will mean maintaining a commitment to being re-inventive and being sensitive to the need for redevelopment. Being a premier residential community will also mean becoming more environmentally green and having a proactive posture about protecting the environment by using new technologies and staying in step with emerging environment standards. Trophy Club’s Brand centers on being a premier residential destination. This would include being a community where people can experience aging in place through senior living facilities. Participants January 23, 2015 & January 24, 2015 Minutes Page 14 of 17Town Council Page 23 of 188 Meeting Date: February 24, 2015 DR A F T 4 believe that being strategic and consistent with greater branding is the key to promoting the positive benefits of Trophy Club. Key Thoughts: • Benchmark Residential Community • Environmentally Friendly • A Community for All Ages • Faith Friendly Community • Strategic Branding 2. Economic Development Trophy Club needs to be strategic and intentional in attracting businesses and jobs that add to the quality of life. Although it will continue to be a predominantly residential community, Trophy Club does need to develop more retail shopping and attract more job-producing businesses. Development on Highway 114 provides an opportunity for commercial development in Trophy Club. This is needed not only because of the amenities and jobs that it will provide to citizens, it is also needed to help offset the town’s dependence upon property taxes. Participants hope to attain a better balance between property taxes and sales taxes, but at the same time, they want leaders to be very intentional and discriminant about the businesses that Trophy Club will house. Attention needs to be given to making sure that these businesses fit in well with the current culture of Trophy Club. At the same time, the council should be open to wisely using such tools as establishing a TIF District in order to facilitate economic development. In addition to attracting new businesses, economic development should also focus on doing things that help retain existing businesses. Participants believe that efforts should be made to maximize the use of the town’s parks and park facilities. As a part of this, leaders should carefully examine how Trophy Club Park can best be used to generate revenue for the town. Key Thoughts: • Strategic Commercial Development that Honors Trophy Club’s Residential Culture • Balance between Property Taxes and Sales Taxes • Retain Businesses • Maximize Economic Benefits of Parks and Facilities January 23, 2015 & January 24, 2015 Minutes Page 15 of 17Town Council Page 24 of 188 Meeting Date: February 24, 2015 DR A F T 5 3. Amenities Trophy Club should strive to strategically add and sustain the kinds of amenities that a premier residential community will have by 2030. Some of the things envisioned are: o Make the town more golf cart friendly and more bike friendly o Improve the Trail System making the town more walkable and more connected o Build a partnership with schools to provide accessibility to the community o Support and Enhance Parks o Community/Senior Center o Municipal/Public Safety Facility o Maximize accessibility and possibilities offered by Trophy Club Park and Lake Grapevine o Embrace “Modernization” including staying current with new technology Providing these amenities will require that leaders plan strategically and develop the financial mechanisms to fund them. The town needs more economic development in order to provide the kinds of amenities that residents want. As with the first two pillars, this points to the importance of the council identifying the balance it wants between property taxes and sales taxes. Trophy Club is a picturesque community. Residents value this. Residents desire that parks, trails, and other things that enable them to enjoy the area continue to be a priority for the future. Code enforcement is an important aspect of maintaining the beauty of the city, and maximizing the natural beauty of Trophy Club—including enhancing the view and entrance from Highway 114 needs to be addressed. Key Thoughts: • Strategically Add Amenities that Residents Want • Use Economic Development to Provide more Amenities • Maintain Picturesque Beauty of Trophy Club • Make the View and Entrance from Highway 114 more Appealing 4. Excellence in Governance Trophy Club needs to become known for excellence in communication and transparency from the Council and Management. Participants desire that Trophy Club’s governance be characterized by transparency and excellence in communicating with citizens. They envision the town leadership being proactive in seeking citizen input in a variety of ways. Excellence includes being intentional about communicating plans, events, news, and developments to the public. Trophy Club is well known for being a safe place to live, and since residents value this safety, they want to foster a high standard in public safety, staff, and municipal services. January 23, 2015 & January 24, 2015 Minutes Page 16 of 17Town Council Page 25 of 188 Meeting Date: February 24, 2015 DR A F T 6 Key Thoughts: • Pro-active Communication • Strive for Excellence • Highly Transparent • Promote Public Safety 5. Trophy Club’s Relationship with other Governmental Agencies Maintaining healthy relationships with other governmental agencies is a key to Trophy Club’s success, and, none is more important to Trophy Club than its relationship with NISD. This must be an ongoing priority. The school’s success will have a big impact upon the town’s success. In order to continue to provide excellent customer service to citizens in the region Trophy Club also needs to maintain healthy relationships with entities such as: • Southlake • Roanoke • Westlake • Denton County • Tarrant County • MUD • TxDot • Corps of Engineers • Other cities in the region Trophy Club should continue to be cooperative with MUD while also examining the ways in which this relationship should evolve. Dialogue with MUD about the most cost effective and efficient way to provide services in the future should begin now. Key Thoughts: • Maintain Positive Relationships with other Governmental Agencies • Trophy Club’s Relationships with MUD and NISD are Especially Important January 23, 2015 & January 24, 2015 Minutes Page 17 of 17Town Council Page 26 of 188 Meeting Date: February 24, 2015 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12015-0130-T Name: Status:Type:Agenda Item Consent Agenda File created:In control:2/13/2015 Town Council On agenda:Final action:2/24/2015 Title:Consider and take appropriate action regarding the Minutes dated January 27, 2015. Attachments:Draft TC Minutes January 27, 2015 with corrections dated 2-19-15.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding the Minutes dated January 27, 2015. Town Council Page 27 of 188 Meeting Date: February 24, 2015 DR A F T MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING FOR THE TOWN OF TROPHY CLUB LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS Tuesday, January 27, 2015 at 6:30 P.M. Svore Municipal Building Boardroom The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, January 27, 2015. The meeting was held within the boundaries of the Town and was open to the public. STATE OF TEXAS § COUNTY OF DENTON § TOWN COUNCIL MEMBERS PRESENT: C. Nick Sanders Mayor Greg Lamont Mayor Pro Tem, Place 5 Jim Parrow Council Member, Place 1 Garrett Reed Council Member, Place 2 Rhylan Rowe Council Member, Place 3 Tim Kurtz Council Member, Place 4 Philip Shoffner Council Member, Place 6 STAFF AND GUEST(S) PRESENT: Stephen Seidel Acting Town Manager Patricia Adams Town Attorney Holly Fimbres Town Secretary/RMO Adam Adams Parks and Recreation Director Patrick Arata Police Chief Keith Burris Police Detective Matt Jones Community Development Senior Planner April Reiling PIO/Marketing Manager John Zagurski Budget Analyst Mayor Sanders announced the date of Tuesday, January 27, 2015, called the Town Council to order and announced a quorum at 6:30 p.m. WORKSHOP SESSION 1. Discussion of agenda items posted for consideration on the Regular Session Council Agenda for January 27, 2015. Budget Analyst Zagurski provided an update regarding agenda Item No. 6, which included the estimated ending fund balance for Fiscal Year 2014 and beginning fund balance for Fiscal Year 2015. He stated that the Town should receive a certified annual financial report at the end of March that will show the true fund balance. 2. Discussion of Agenda Items posted for consideration on the upcoming Regular Session Council Agenda for the February 10, 2015 meeting. Mayor Sanders stated that an item will be added to the Executive Session to discuss the resignation of the Town Manager, the automatic appointment by charter of the Assistant Town Manager to assume the duties of Town Manager, take any necessary action, and make plans for replacement of the Town Manager. Town Council Page 28 of 188 Meeting Date: February 24, 2015 DR A F T 3. Review and provide input and direction to staff regarding the Handbook for elected and appointed officials. Mayor Sanders advised that the Town Council has the latest version of the Handbook at the dais, and that he would go through some of the proposed changes to see if the Town Council agrees with them to allow staff to finalize the Handbook and come back for approval. He highlighted some of the proposed changes within the following sections: Introduction; Applicant Requirement for Boards, Commissions, or Corporations; Residency Requirement/Temporary Change in Residency Status; Application Process for Annual Appointments; Interview Process; Mid-Term Vacancy/Resignations; Appointments Process; Maximum number of Appointments; Regular attendance, and Effective Meetings. Council Member Shoffner highlighted on proposed changes within the Town Council Appointments Committee section. (Town Secretary Note: Convened into Regular Session and came back into Workshop Session after Item No. 8) Mayor Sanders reviewed proposed changes within the Appointment of a Chair section. Council Member Shoffner and Council Member Rowe discussed proposed changes within the Responsibilities of the Staff Liaison section. Town Attorney Adams spoke about the Responsibilities of the Council Liaison and Council members, and stated that she is researching any laws that may pertain to this section. Discussion took place regarding communication between Council Liaison’s and Council Members to each Board, Commission, or Corporation. Further discussion regarding proposed changes to the Handbook for Elected and Appointed Officials will be presented at the February 10, 2015 Town Council meeting. 4. Discussion of items from future agenda list: A. Consider and take appropriate action regarding parking on Parkview and options for Police Department mitigation. (Rowe 9/9/2014) Council Member Rowe modified his request to include Park Lane, and referred the item to be on the February 10, 2015, Town Council meeting. (Town Secretary Note: Item was presented after agenda Item No. 12) 5. Review and provide input and direction to staff and the Planning & Zoning Commission regarding amendments to the Sign Ordinance (part 2). Discussion took place regarding focusing on political and realtor signs, including placement of signs, allowable days of the week, and the size of the signs. Earl Bilbry, 9 Wentworth Court, stated that there are new realtors that are not familiar with the rules when placing signs out on the weekends. Dennis Sheridan, 1 Hillcrest Court, Planning and Zoning Commission Chair, requested that the Planning and Zoning Commission deal with political signs, and provide a more detailed look at both real estate agent signs and builder signs. There were no objections to letting the Planning and Zoning Commission proceed as requested. January 27, 2015 Town Council Minutes Page 2 of 62Town Council Page 29 of 188 Meeting Date: February 24, 2015 DR A F T CONVENE INTO REGULAR SESSION – START TIME 7:00 P.M. The Invocation was offered by Pastor Joel Quile of Bara Church. The Pledges were led by Council Member Parrow. Mayor Sanders announced that Trophy Club Town Manager Mike Slye resigned effective Saturday, January 24, 2015. Assistant Town Manager Stephen Seidel will assume the leadership position as Acting Town Manager while the Town Council assesses their options regarding filling the Town Manager position on a permanent basis. Details of the separation agreement between the town and Mr. Slye wil l be made public once the documents become final. During the Council's Annual Retreat to lay groundwork for next year's budget and to complete the required goal setting for Mr. Slye's contract, it became very apparent that the current Council wanted to go in a specific direction related to Town leadership. Mr. Slye felt that the citizens of Trophy Club deserve a new start. We both agreed to negotiate an exit strategy as an important first step to the Council's desire to provide new leadership and direction for the Town of Trophy Club. Mike Slye accepted the Town Manager position in October 2010 and the Town appreciates his years of service and contributions toward making Trophy Club 'A Great Place to Call Home'. The Council has several goals for 2015, including implementing community safety enhancements, planning for a new joint Town Hall/Police facility and continued improvements to infrastructure in town. With a clear plan moving forward, Council and staff will work together to accomplish Council obj ectives and ensure that Trophy Club residents and community partners are heard throughout the process. We wish the best for Mike Slye and thank him for his service to the Trophy Club community. In meetings with Mr. Seidel, he has assured the council that Staff remains focused on working hand in hand with the Town Council to continue providing high quality services and programs to our great community. CITIZEN PRESENTATIONS This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council is not permitted to take action on or discuss any presentations made to the Council at this time concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority. Jennifer Winmill, 7 Overhill Drive, stated that she is concerned about the grass in the medians being replaced with dirt and suggested using prairie grass, and she believes that more trees are needed in the area such as a live oak. Additionally, she stated that she feels the sprinkler systems need to be worked on as to not spray into the streets. Dr. Wanda Franklin, 4 Turnbury Court, asked that the Town Council look at inserting he/she when referring to items that authorize the mayor or his designee to execute documents. CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 6. Consider and take appropriate action regarding financial and variance report dated December 2014. Attachment A – December Financial Report FY 2015 January 27, 2015 Town Council Minutes Page 3 of 62Town Council Page 30 of 188 Meeting Date: February 24, 2015 DR A F T Attachment B – December 14 General Fund Budget Report 7. Consider and take appropriate action regarding a proposed settlement and release agreement with ONCOR Electric Delivery Company; and authorizing the Mayor or his designed to execute all necessary documents. Attachment C – Partially Executed Oncor Settlement and Release Agreement Motion made by Council Member Parrow, seconded by Mayor Pro Tem Lamont, to approve the Consent Agenda Items 6 and 7. Motion passed unanimously. RECESS AT 7:35 P.M. FOR A BREAK RECONVENE AT 7:39 P.M. INTO REGULAR SESSION REGULAR SESSION 8. Oath of Office to incoming Municipal Court Judges. Town Secretary/RMO Fimbres administered the Oath of Office to Presiding Municipal Court Judge Mark D. Chambers, Jr. and Alternate Municipal Court Judge Eric G. Ransleben. (Town Secretary Notes: Presented after Citizen Presentations, and Town Secretary/RMO Fimbres administered the Oath of Office to Alternate Municipal Court Judge Brad Bradley on January 19, 2015) Mayor Sanders thanked both judges for their services. Attachment D – Oaths of Office Attachment E – Anti-Bribery Oaths of Appointed Officer 9. Consider and take appropriate action to authorize the creation of a Community Garden to be located within Harmony Park; and authorizing the Mayor o r his designee to execute all necessary documents. Bonnie Seraphine, 9 Llano Drive, thanked the Town Council for their consideration, and presented the Trophy Club Community Gardens Timeline and the concept for the garden. Lori Hicks, 119 Creek Courts Drive, stated that three girls from Girl Scout Troop 3909 are working on receiving a Girl Scout Silver Award, and stated that the garden will help the Girl Scout’s connect and give back to the community. Madison Davis, Naomi Barrows, and Sydney Farrell, Girl Scout Troop 3909, stated that they have visited many community gardens in neighboring towns and that they are working towards having a successful garden. Berna Senelly, 35 Meadowbrook Lane, Community Outreach representative for Keep Trophy Club Wild (KTCW), discussed ways they are going to help the Girl Scouts, which included: 1) Providing general management and resources, and legal and financial support; 2) Helping bring expertise from their master gardeners and naturalists; and 3) Helping coordinate with other Trophy Club organizations. She reviewed the two phases for the proposed garden, the preliminary plan, fencing, and estimated material cost. Additionally, she stated they hope to have the garden ready by the spring of this year. Mayor Sanders asked where the storage shed and compost bins would be located. January 27, 2015 Town Council Minutes Page 4 of 62Town Council Page 31 of 188 Meeting Date: February 24, 2015 DR A F T Mrs. Senelly stated that they envision that the shed would be offsite by the soccer shed and that the compost bins would in the back corner hidden by trees. Council Member Reed advised that he visited with two neighbors on Katy and that his recommendation would be that the compost bins be moved. Parks and Recreation Director Adams stated that he was in contact with four other neighbors and that they were fine with the concept of the garden. Council Member Rowe asked if the neighbors were aware that the garden would have split rail fencing. Parks and Recreation Director Adams stated that the neighbors are aware of the fencing proposed to be used. Mayor Pro Tem Lamont asked if there is an ordinance for fencing being so close together. Community Development Senior Planner Jones stated that parallel fencing is not allowed unless there are special circumstances. Council Member Shoffner inquired if there will be one water tap and if it will be accessible to the public. Parks and Recreation Director Adams advised that there will be two quick connects and two sets of hoses, and that they are accessible but will be in the ground with a box. Council Member Parrow asked how many volunteers they anticipate to have. Mrs. Seraphine and Mrs. Folley stated that they have had several people show interest through social media. Mayor Sanders commented that he would like to see a use agreement with guidelines between KTCW and the Town. Council Member Rowe recommended securing the box to the water with a key or code. Council Member Reed stated that he supports the garden with the following conditions: 1) Propose that they have hours of operation in place; 2) Move the compost bins closer to the sidewalk; and 3) Have a use agreement come back to Town Council annually. Mayor Sanders asked that they look at the ability to capture rain water, and if they change the design that they would come back to the Town Council for approval. Veronica Ruangskul, 1 Greenhill Trail, KTCW, stated that the compost bins will have a four foot setback along the fence line, that the compost is odorless, and they will have plants around the bins to act as a barrier. Additionally, she stated that KTCW is partnering with Texas Master Naturalist and Master Gardeners to provide classes to educate gardeners including how to wisely use water. Mayor Sanders asked Town staff to look at the drainage on Katy. Acting Town Manager Seidel stated that the funds that the Parks Department will contribute to the garden will be tracked through a project code. Main Motion: Motion made by Mayor Sanders, seconded by Council Member Parrow, to authorize the creation of the Community Garden, authorize the Town Attorney to develop a use agreement with KTCW, and recognize that Parks and Recreation funds are being used for this, in the amount not to exceed $3,355. January 27, 2015 Town Council Minutes Page 5 of 62Town Council Page 32 of 188 Meeting Date: February 24, 2015 DR A F T Council Member Reed asked that his three recommendations be included in the motion. Amended Motion: Mayor Sanders, seconded by Council Member Parrow, motioned to include with his main motion that the compost location be moved, capture rainwater as much as possible, lock the gate and water source, have hours of operation, and that KTCW come back annually to discuss and present. Motion passed unanimously. 10. Consider and take appropriate action regarding the recommendations from the Parks and Recreation Board to address concerns identified by residents in the Royal Troon neighborhood, review findings of the Royal Troon subcommittee, and take other actions as to address neighborhood concerns. Discussion took place regarding placing bollards in the pool area parking lot, signage restricting idling and lateral parking, and tree placement along the wall to help add a buffer behind affected homes. Additionally, there was discussion to lower the front roll down gate at the pool during movie and karaoke night, and installing sound monitoring devices near the wall to help reduce the noise. Council Member Shoffner stated that he would like to see karaoke night be eliminated, but possibly continue it during the day. Motion: Motion made by Mayor Pro Tem Lamont, seconded by Council Member Parrow, to direct the Parks and Recreation Director to eliminate karaoke activity after 6 p.m. on any evening at the pool. Julie Folley, 2407 Lilyfield Drive, stated that she is not against karaoke during the day but rules need to be followed even during the day. Mike Buck, 2401 Lilyfield Drive, commented that he appreciated the Town Council for looking at the karaoke issue and feels that this is a good first step. Discussion ensued regarding monitoring the day time karaoke noise levels. Vote was taken and passed unanimously. Motion: Motion made by Mayor Pro Tem Lamont, seconded by Council Member Rowe, to direct the Parks and Recreation Director to eliminate movie nights at the pool. Council Member Kurtz inquired about the turnout for movie night. Parks and Recreation Director Adams stated that movie night is a popular program and is not as loud as karaoke nights, and they plan to have only two movie nights this year. Substitute Motion: Council Member Rowe made a substitute motion to require movie nights to coincide with the operating hours of the pool. Motion failed for lack of a second. Parks and Recreation Director Adams advised that the Special Events Committee approves the dates for movie nights. January 27, 2015 Town Council Minutes Page 6 of 62Town Council Page 33 of 188 Meeting Date: February 24, 2015 DR A F T David Abdulky, Parks and Recreation Board Vice Chairman , stated that movie night is a popular activity and there could be some upset people if it were eliminated. Mr. Buck stated that he is not opposed to movie night as long as measures are taken to direct speakers away from the houses. Mrs. Folley commented that movie night is loud but if there was a proper acoustic buffer there may not be an issue. Motion: Motion made by Mayor Sanders, seconded by Council Member Shoffner, to table the Substitute Motion only. Motion passed 5-2-0 with Mayor Sanders, and Council Members Reed, Rowe, Kurtz, and Shoffner voting for, and Mayor Pro Tem Lamont and Council Member Parrow voting against . Discussion took place regarding the caliper and location of proposed planting of trees, removal of back row parking spaces at the pool, and possible locations to add parking spaces. Dennis Sheridan, 1 Hillcrest Court, reminded the Town Council that there is a retail center coming in with plenty of parking. Scott Folley, 2407 Lilyfield Drive, asked if the Town had an agreement with Medlin Middle School to use their parking. Parks and Recreation Director Adams stated that they had a joint use agreement to use Medlin Middle School’s parking lot (which is now rented out) but currently they use it on Fridays and Saturdays. Mr. Folley made a comment that he was interested in finding out what the determination was regarding the compliance issue from the June 2, 2014 Town Council meeting that was sent to the Parks and Recreation Board for recommendation. Council Member Shoffner asked if construction were being done today, what regulations would the facility fall under. Community Development Senior Planner Jones stated that the regulation would be Commercial Recreation (CR), which requires a 40 foot buffer if there is not an adjacent open space or designated park. Council Member Shoffner advised that Denton County Appraisal records show the lot as Independence Park East and discussed the requirements for a buffer in CR zoning. Mr. Abdulky commented that there is some grey area but his main objective is to solve the problem in regards to noise. He was in favor of the bollards and recommended looking at ways to mitigate the issue without removing concrete. Council Member Parrow stated that some of the property owners have experienced a reduction in their property value due to noise, lights, and lack of a buffer that is supposed to be there. He would like to look at ways to minimize the negative effect by taking positive action to offset that loss. Mr. Buck commented that he is not in favor of taking out parking spaces but is in favor of bollards to be used the majority of the time. He feels that the Parks and Recreation Board have done a good job analyzing and making some good recommendations. January 27, 2015 Town Council Minutes Page 7 of 62Town Council Page 34 of 188 Meeting Date: February 24, 2015 DR A F T Motion: Motion made by Mayor Sanders, seconded by Council Member Parrow, to move to ask Acting Town Manager to provide detail plans and cost estimates to accomplish the following: 1) The removal of the 18 spaces behind the Folley’s and their next door neighbor to the west; 2) Additional parking that might be provided connecting to the existing baseball parking and possibly removing the trail that is between the baseball parking lot and the pool parking lot; 3) A detail plan showing location of trees and other vegetation along the area where the parking spaces may be removed, including a cost for five and eight inch caliper trees; and 4) Additional vegetation along the back of the Buck’s and JR’s house, including the potential use of bollards to limit the use of parking and the potential installation and design of islands that might be an alternate to that design with vegetation. Motion: Motion made by Council Member Shoffner, seconded by Council Member Rowe, to divide the motion into the four points one, two, three, and four to be voted on individually. Motion passed 5-2-0 with Mayor Pro Tem Lamont, and Council Members Reed, Rowe, Kurtz, and Shoffner voting for, and Mayor Sanders and Council Member Parrow voting against. Mrs. Folley commented that she believes that use of bollards does not give an acoustic or visual buffer and that she is not against putting parking in a better location if it’s necessary. She feels that the only thing that will help the issue at their house is to take out some concrete. Mr. Buck noted that he is negatively impacted by the school drop off and pick up behind his house. Motion: Motion made Mayor Sanders, seconded by Council Member Parrow, to move to ask Acting Town Manager to provide detail plans and cost estimates for the removal of the 18 spaces behind the Folley’s and their next door neighbor to the west. Motion passed 5-2-0 with Mayor Sanders, and Council Members Parrow, Reed, Rowe, and Kurtz voting for, and Mayor Pro Tem Lamont and Council Member Shoffner voting against. Motion: Motion made Mayor Sanders, seconded by Council Member Parrow, to move to ask Acting Town Manager to provide detail plans and cost estimates for the design of additional parking in the designated area east of the splash pad and south of the Indy parking. Motion passed unanimously. Motion: Motion made Mayor Sanders, seconded by Council Member Parrow, to move to ask Acting Town Manager to provide detail plans and cost estimates for putting trees of both five and eight inch caliper along the space where the concrete parking might be removed (the 18 parking spaces). Motion passed 5-2-0 with Mayor Sanders, and Council Members Parrow, Reed, Rowe, and Kurtz voting for, and Mayor Pro Tem Lamont and Council Member Shoffner voting against. Motion: Motion made Mayor Sanders, seconded by Council Member Parrow, to move to ask Acting Town Manager to provide detail plans and cost estimates to design additional vegetation along the back of the Buck’s and JR’s property including both bollards and islands as options in that design. Motion failed for lack of majority 3-4-0 with Mayor Sanders, and Council Members Parrow and Kurtz voting for, and Mayor Pro Tem Lamont and Council Members Reed, Rowe, and Shoffner voting against. Acting Town Manager Seidel stated that staff will need some time to obtain the information requested and will possibly have the information at a Town Council meeting in March 2015. January 27, 2015 Town Council Minutes Page 8 of 62Town Council Page 35 of 188 Meeting Date: February 24, 2015 DR A F T Motion: Motion made by Mayor Pro Tem Lamont, seconded by Council Member Shoffner, to install 12 bollards along the back row of the pool parking lot, in an amount not to exceed $4,800, and have the management of the bollards under the supervision of the Special Events Committee. Motion failed for lack of majority 3-4-0 with Mayor Pro Tem Lamont, and Council Members Rowe and Shoffner voting for, and Mayor Sanders and Council Members Parrow, Reed, and Kurtz voting against. Motion: Motion made by Council Member Shoffner, seconded by Council Member Reed, to install a curb cut where the trail dead ends into Lilyfield, install bollards and rock along the trail path to restrict driveway access by bicycles and carts, in an amount not to exceed $4,000. Motion passed unanimously. Motion: Motion made by Council Member Rowe, seconded by Council Member Reed, to install larger light shields on pool parking lot lights, install push button light switches at both Independence Park West and Independence Park East, in an amount not to exceed $4,500. Motion passed unanimously. 11. Consider and take appropriate action regarding the position of CFAB Chair person. Motion made by Mayor Pro Tem Lamont, seconded by Council Member Shoffner, to refer the item to the February 10, 2015 Town Council meeting (CFAB ordinance). Motion passed unanimously. 12. Consider and take appropriate action regarding a Resolution repealing Resolution No. 2012-08 and Resolution No. 2014-33 and adopting a new Town of Trophy Club Handbook for Elected and Appointed Officials; and providing an effective date. No action was taken on this item. 13. Town Council Liaison Updates; discussion of same:  Parks & Recreation Board, January 19, 2015 Council Liaison - Council Member Philip Shoffner  Citizen Financial Advisory Board, January 26, 2015 Council Liaison - Mayor Pro Tem Greg Lamont 14. Acting Town Manager Seidel’s update regarding the following; discussion and provide input regarding same.  SH114 /FM170 Update  Financial Advisor Services Update Acting Town Manager Seidel updated the Council and addressed questions; no action taken, update only. 15. Items for Future Agendas. This item allows Council to request the placement of items on upcoming agendas when the topic of discussion requires research and review that cannot be accomplished in the time frame between regular Council meetings. However, a Council Member may request that an item be placed on the next regularly scheduled meeting without first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter requirements. Mayor Sanders requested that Item No. 1, Item No. 3, and Item No. 14 be removed. January 27, 2015 Town Council Minutes Page 9 of 62Town Council Page 36 of 188 Meeting Date: February 24, 2015 DR A F T Council Member Parrow requested that Item No. 7 be scheduled for the February 10, 2015 agenda for additional discussion. Mayor Sanders requested that Item No. 8 be scheduled for the February 10, 2015 agenda, and to have placed on the Regular Agenda an item to provide direction to CFAB and an ordinance amending the Code of Ordinances regarding CFAB. Council Member Shoffner requested that Item No. 13 be removed. EXECUTIVE SESSION 16. Pursuant to Texas Government Code, Annotated, Subchapter 551, Council will convene into closed executive session as authorized by Section 551.072 Deliberations about Real Property to deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: (1) Potential sites for the location of a new Police and Town Hall Facility, Annex Building, and Potential Lease of Property CONVENE INTO EXECUTIVE SESSION – START TIME – 11:00 P.M. RECONVENE INTO REGULAR SESSION – START TIME – 11:41 P.M. RECONVENE INTO REGULAR SESSION 17. Consider and take appropriate action regarding the Executive Session. No action was taken on this item. ADJOURN Motion made by Council Member Parrow, seconded by Mayor Pro Tem Lamont, to adjourn. Motion carried unanimously. Meeting adjourned at 11:43 p.m. ___________________________________ ___________________________________ Holly Fimbres, Town Secretary C. Nick Sanders, Mayor Town of Trophy Club, Texas Town of Trophy Club, Texas January 27, 2015 Town Council Minutes Page 10 of 62Town Council Page 37 of 188 Meeting Date: February 24, 2015 DR A F T ATTACHMENT A December Financial Report FY 2015 January 27, 2015 Town Council Minutes Page 11 of 62Town Council Page 38 of 188 Meeting Date: February 24, 2015 DR A F T ATTACHMENT B December 14 General Fund Budget Report January 27, 2015 Town Council Minutes Page 12 of 62Town Council Page 39 of 188 Meeting Date: February 24, 2015 DR A F T ATTACHMENT C Partially Executed Oncor Settlement and Release Agreement January 27, 2015 Town Council Minutes Page 13 of 62Town Council Page 40 of 188 Meeting Date: February 24, 2015 DR A F T ATTACHMENT D Oaths of Office January 27, 2015 Town Council Minutes Page 14 of 62Town Council Page 41 of 188 Meeting Date: February 24, 2015 DR A F T ATTACHMENT E Anti-Bribery Oaths of Appointed Officer January 27, 2015 Town Council Minutes Page 15 of 62Town Council Page 42 of 188 Meeting Date: February 24, 2015 DR A F T ATTACHMENT A December Financial Report FY 2015 January 27, 2015 Town Council Minutes Page 16 of 62Town Council Page 43 of 188 Meeting Date: February 24, 2015 DR A F T GENERAL FUND SUMMARY YEAR TO DATE DECEMBER 25% Revenues Original Budget Revised Budget Year to Date Variance % Received Property Tax 5,166,466$ 5,166,466$ 3,453,320$ (1,713,146)$ 67% Licenses and Permits 710,631 710,631 142,020 (568,611) 20% Franchise Fees 812,506 812,506 85,823 (726,683) 11% Sales Tax 676,323 676,323 179,744 (496,579) 27% Fines and Fees 466,101 466,101 39,725 (426,376) 9% Intergovernmental 192,901 192,901 - (192,901) 0% Grants 77,018 77,018 20,039 (56,979) 26% Charges for Service 260,852 260,852 50,675 (210,177) 19% Investment Income 6,000 6,000 838 (5,162) 14% Miscellaneous Income 118,550 118,550 28,006 (90,544) 24% Total Revenues 8,487,348$ 8,487,348$ 4,000,192$ (4,487,156)$ 47% Other Sources Original Budget Revised Budget Year to Date Variance % Received Transfers In 11,000$ 11,000$ -$ (11,000) 0% Total Available Resources 8,498,348$ 8,498,348$ 4,000,192$ (4,498,156)$ 47% Expenditures Original Budget Revised Budget Year to Date Variance % Used Manager's Office 899,938$ 899,938$ 168,502$ 731,436$ 19% Human Resources 92,495 92,495 12,635 79,860 14% Information Services 423,312 423,312 96,261 327,051 23% Legal 193,389 193,389 36,337 157,052 19% Police 2,110,098 2,110,098 439,919 1,670,179 21% Emergency Medical Services 1,016,722 1,016,722 187,970 828,752 18% Streets 411,677 411,677 75,706 335,971 18% Medians 299,310 299,310 56,634 242,676 19% Parks 1,043,416 1,043,416 201,516 841,900 19% Recreation 550,039 550,039 59,849 490,190 11% Community Events 60,201 60,201 5,832 54,369 10% Community Development 572,921 572,921 101,260 471,661 18% Finance 387,097 387,097 68,855 318,242 18% Municipal Court 85,936 85,936 16,527 69,409 19% Facilities Maintenance 111,042 111,042 68,628 42,414 62% Total Expenditures 8,257,593$ 8,257,593$ 1,596,430$ 6,661,163$ 19% Other Uses Original Budget Revised Budget Year to Date Variance % Used Transfers Out (385,000)$ (385,000)$ -$ 385,000$ 0% Total Outflows of Resources 8,642,593$ 8,642,593$ 1,596,430$ 7,046,163$ 18% Percent of Budget Year Transpired January 27, 2015 Town Council Minutes Page 17 of 62Town Council Page 44 of 188 Meeting Date: February 24, 2015 DR A F T Fund balance Original Budget Revised Budget Year to Date Beginning fund balance 2,960,660$ 2,851,702$ 2,851,702$ + Net increase (Decrease)(144,245) (144,245) 2,403,762 Ending Fund Balance 2,816,415$ 2,707,457$ 5,255,464$ Fund balance Detail Original Budget Revised Budget Year to Date Reserve Fund balance (30% of Total Expenditures)2,477,278$ 2,477,278$ 478,929$ Assigned Fund Balance 228,138 228,138 228,138 Unassigned Fund Balance in Excess (Deficit) of 30%202,839 202,839 4,548,397 Total Fund balance 2,908,255$ 2,908,255$ 5,255,464$ Total Gross Sales Tax Receipts are 2% higher than expected, based on past trends From FY 2015 Budget Based on FY 2013 Audit Numbers 0.00 20,000.00 40,000.00 60,000.00 80,000.00 100,000.00 120,000.00 140,000.00 160,000.00 DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT Gross Sales Tax Receipts FY 2014 FY 2015 January 27, 2015 Town Council Minutes Page 18 of 62Town Council Page 45 of 188 Meeting Date: February 24, 2015 DR A F T Departmental Budget Reports YEAR TO DATE DECEMBER 25% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 6,027,651$ 6,027,651$ 1,213,418$ 4,814,233$ 20% Services & Supplies 1,954,139 1,954,139 383,013 1,571,126 20% Capital 275,803 275,803 - 275,803 0% Total 8,257,593$ 8,257,593$ 1,596,430$ 6,661,163$ 19% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 757,082$ 757,082$ 142,378$ 614,704$ 19% Services & Supplies 142,856 142,856 26,124 116,732 18% Total 899,938$ 899,938$ 168,502$ 731,436$ 19% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 162,446$ 162,446$ 34,155$ 128,291$ 21% Services & Supplies 30,943 30,943 2,182 28,761 7% Total 193,389$ 193,389$ 36,337$ 157,052$ 19% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 87,655$ 87,655$ 12,412$ 75,243$ 14% Services & Supplies 4,840 4,840 223 4,617 5% Total 92,495$ 92,495$ 12,635$ 79,860$ 14% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 191,325$ 191,325$ 40,636$ 150,689$ 21% Services & Supplies 200,374 200,374 55,624 144,750 28% Capital 31,613 31,613 - 31,613 0% Total 423,312$ 423,312$ 96,261$ 327,051$ 23% Percent of Budget Year Transpired Manager's Office Legal Human Resources Information Services General Fund Summary January 27, 2015 Town Council Minutes Page 19 of 62Town Council Page 46 of 188 Meeting Date: February 24, 2015 DR A F T Departmental Budget Reports YEAR TO DATE DECEMBER 25% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 1,868,734$ 1,868,734$ 396,679$ 1,472,055$ 21% Services & Supplies 241,364 241,364 43,240 198,124 18% Total 2,110,098$ 2,110,098$ 439,919$ 1,670,179$ 21% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 764,304$ 764,304$ 175,859$ 588,445$ 23% Services & Supplies 73,058 73,058 12,111 60,947 17% Capital 179,360 179,360 - 179,360 0% Total 1,016,722$ 1,016,722$ 187,970$ 828,752$ 18% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 222,195$ 222,195$ 47,112$ 175,083$ 21% Services & Supplies 189,482 189,482 28,594 160,888 15% Total 411,677$ 411,677$ 75,706$ 335,971$ 18% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 151,083$ 151,083$ 31,946$ 119,137$ 21% Services & Supplies 148,227 148,227 24,687 123,540 17% Total 299,310$ 299,310$ 56,634$ 242,676$ 19% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 75,397$ 75,397$ 14,798$ 60,599$ 20% Services & Supplies 10,539 10,539 1,729 8,810 16% Total 85,936$ 85,936$ 16,527$ 69,409$ 19% Percent of Budget Year Transpired Police EMS Medians Streets Municipal Court January 27, 2015 Town Council Minutes Page 20 of 62Town Council Page 47 of 188 Meeting Date: February 24, 2015 DR A F T Departmental Budget Reports YEAR TO DATE DECEMBER 25% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 266,946$ 266,946$ 46,808$ 220,138$ 18% Services & Supplies 120,151 120,151 22,047 98,104 18% Total 387,097$ 387,097$ 68,855$ 318,242$ 18% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 429,897$ 429,897$ 90,103$ 339,794$ 21% Services & Supplies 143,024 143,024 11,157 131,867 8% Total 572,921$ 572,921$ 101,260$ 471,661$ 18% Category Original Budget Revised Budget Year to Date Variance % Used Services & Supplies 111,042$ 111,042$ 68,628$ 42,414$ 62% Total 111,042$ 111,042$ 68,628$ 42,414$ 62% Facilities Maintenance Percent of Budget Year Transpired Finance Community Development The Town's annual property insurance premiums were paid for in full under Facilities Maintenance in order to take advantage of an early payment discount. (This expenditure represents 50% of the department's budget, and the actual cost was $923 less than the budgeted amount.) January 27, 2015 Town Council Minutes Page 21 of 62Town Council Page 48 of 188 Meeting Date: February 24, 2015 DR A F T Departmental Budget Reports YEAR TO DATE DECEMBER 25% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 657,422$ 657,422$ 139,085$ 518,337$ 21% Services & Supplies 321,164 321,164 62,431 258,733 19% Capital 64,830 64,830 - 64,830 0% Total 1,043,416$ 1,043,416$ 201,516$ 841,900$ 19% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 393,165$ 393,165$ 41,447$ 351,718$ 11% Services & Supplies 156,874 156,874 18,402 138,472 12% Total 550,039$ 550,039$ 59,849$ 490,190$ 11% Category Original Budget Revised Budget Year to Date Variance % Used Services & Supplies 60,201$ 60,201$ 5,832$ 54,369$ 10% Total 60,201$ 60,201$ 5,832$ 54,369$ 10% Parks Recreation Community Events Percent of Budget Year Transpired January 27, 2015 Town Council Minutes Page 22 of 62Town Council Page 49 of 188 Meeting Date: February 24, 2015 DR A F T CAPITAL PROJECTS FUND YEAR TO DATE DECEMBER 25% Revenues Original Budget Revised Budget Year to Date Variance % Received Contributions $ 200,000 $ 200,000 $ 63,367 136,633$ 32% Interest Income 500$ 500$ 427$ 73$ 85% Total 200,500$ 200,500$ 63,794$ 136,706$ 32% Other Sources Original Budget Revised Budget Year to Date Variance % Received Transfer In 385,000$ 385,000$ -$ -$ 0% Total 385,000$ 385,000$ -$ -$ NA Expenditures Original Budget Revised Budget Year to Date Variance % Used Capital Outlay 4,627,524 4,627,524 179,567 4,447,957 4% Total 4,627,524$ 4,627,524$ 179,567$ 4,447,957$ 4% Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 4,275,854$ 4,275,854$ 4,275,854$ +Net Increase (Decrease)(4,042,024) (4,042,024) (115,773) Ending Fund Balance 233,830$ 233,830$ 4,160,081$ Percent of Budget Year Transpired From FY 2015 Budget January 27, 2015 Town Council Minutes Page 23 of 62Town Council Page 50 of 188 Meeting Date: February 24, 2015 DR A F T DEBT SERVICE FUND YEAR TO DATE DECEMBER 25% Revenues Original Budget Revised Budget Year to Date Variance % Received Property Tax 1,498,303$ 1,498,303$ 999,645$ (498,658)$ 67% Interest Income 250 250 20 (230) 8% Total Revenue 1,498,553$ 1,498,553$ 999,665$ (498,888)$ 67% Other Sources Original Budget Revised Budget Year to Date Variance % Received Transfers In 127,350$ 127,350$ -$ 127,350$ 0% Total 127,350$ 127,350$ -$ 127,350$ 0% Expenditures Original Budget Revised Budget Year to Date Variance % Used Principal Payments 1,088,000$ 1,088,000$ -$ 1,088,000$ 0% Interest Payments 481,912 481,912 - 481,912 0% Paying Agent Fees 3,750 3,750 750 3,000 20% Total Expenditures 1,573,662$ 1,573,662$ 750$ 1,572,912$ 0% Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 122,222$ 122,222$ 122,222$ +Net Increase (Decrease)52,241 52,241 998,915 Ending Fund Balance 174,463$ 174,463$ 1,121,137$ Percent of Budget Year Transpired From FY 2015 Budget January 27, 2015 Town Council Minutes Page 24 of 62Town Council Page 51 of 188 Meeting Date: February 24, 2015 DR A F T COURT SECURITY FUND YEAR TO DATE DECEMBER 25% Revenue Original Budget Revised Budget Year to Date Variance % Received Municipal Court Security Fee 3,788$ 3,788$ 633$ (3,155)$ 17% Total Revenue 3,788$ 3,788$ 633$ (3,155)$ 17% Other Uses Original Budget Revised Budget Year to Date Variance % Received Transfer to General Fund 3,000$ 3,000$ -$ 3,000$ 0% Total Other Uses 3,000$ 3,000$ -$ 3,000$ 0% Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 22,526$ 22,526$ 22,526$ +Net Increase (Decrease)788 788 633 Ending Fund Balance 23,314$ 23,314$ 23,159$ Percent of Budget Year Transpired From FY 2015 Budget January 27, 2015 Town Council Minutes Page 25 of 62Town Council Page 52 of 188 Meeting Date: February 24, 2015 DR A F T COURT TECHNOLOGY FUND YEAR TO DATE DECEMBER 25% Revenue Original Budget Revised Budget Year to Date Variance % Received Fines & Fees 5,000$ 5,000$ 844$ (4,156)$ 17% Miscellaneous - - - - NA Total Revenue 5,000$ 5,000$ 844$ (4,156)$ 17% Expenditures Original Budget Revised Budget Year to Date Variance % Used Purchased Services 5,730$ 5,730$ -$ 5,730$ 0% Total Expenditure 5,730$ 5,730$ -$ 5,730$ 0% Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 22,071$ 22,071$ 22,071$ +Net Increase (Decrease)(730) (730) 844 Ending Fund Balance 21,341$ 21,341$ 22,915$ Percent of Budget Year Transpired From FY 2015 Budget January 27, 2015 Town Council Minutes Page 26 of 62Town Council Page 53 of 188 Meeting Date: February 24, 2015 DR A F T ECONOMIC DEVELOPMENT COPORATION 4B YEAR TO DATE DECEMBER 25% Revenue Original Budget Revised Budget Year to Date Variance % Received Sales Tax 327,272$ 327,272$ 87,096$ 240,176$ 27% Interest Income 300 300 140 160 47% Miscellaneous - - 5,250 (5,250) 100% Total Revenue 327,572$ 327,572$ 92,487$ 235,085$ 28% Expenditures Original Budget Revised Budget Year to Date Variance % Used Auditing 1,000$ 1,000$ -$ 1,000$ 0% Advertising 3,000 3,000 6,000 (3,000) 200% Printing 500 500 - 500 0% Schools & Training 2,120 2,120 270 1,850 13% Dues & Membership 1,050 1,050 - 1,050 0% Travel & Per Diem 1,533 1,533 30 1,503 2% Office Supplies 400 400 15 385 4% Miscellaneous Expense 7,100 7,100 1,411 5,689 20% Capital EDC Projects 11,850 11,850 - 11,850 0% Incentive Programs 140,773 140,773 - 140,773 0% Total Expenditures 169,326$ 169,326$ 7,726$ 161,600$ 5% Other Uses Original Budget Revised Budget Year to Date Variance % Used Transfer to General Fund 155,634$ 155,634$ -$ 155,634$ 0% Total Other Uses 155,634$ 155,634$ -$ 155,634$ 0% Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 167,530$ 167,530$ 167,530$ +Net Increase (Decrease)2,612 2,612 84,761 Ending Fund Balance 170,142$ 170,142$ 252,291$ Percent of Budget Year Transpired Advertising is $3,000 over budget, this is due to $6,000 expense for Trophy Club Magazine. This expense is off set by the prior years advertising revenue for the magazine of $6,300 From FY 2015 Budget January 27, 2015 Town Council Minutes Page 27 of 62Town Council Page 54 of 188 Meeting Date: February 24, 2015 DR A F T CRIME CONTROL PREVENTION DISTRICT YEAR TO DATE DECEMBER 25% Revenue Original Budget Revised Budget Year to Date Variance % Received Sales Tax 147,272$ 147,272$ 39,427$ (107,845)$ 27% Interest Income - - 31 31 NA Total Revenue 147,272$ 147,272$ 39,457$ (107,815)$ 27% Expenditures Original Budget Revised Budget Year to Date Variance % Used Services & Supplies 36,285$ 36,285$ 2,395$ 33,890$ 7% Capital Expenses 47,179 47,179 31,051 16,128 66% Total Expenditure 83,464$ 83,464$ 33,446$ 50,018$ 40% Other Uses Original Budget Revised Budget Year to Date Variance % Used Transfer to Debt Service 75,000$ 75,000$ -$ 75,000$ NA Total Other Uses 75,000$ 75,000$ -$ 75,000$ NA Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 92,246$ 92,246$ 92,246$ +Net Increase (Decrease)(11,192) (11,192) 6,012 Ending Fund Balance 81,054$ 81,054$ 98,258$ Percent of Budget Year Transpired Capital Expenses: The Police department purchased a 2015 Chevrolet Tahoe & Police graphics for the vehicle From FY 2015 Budget January 27, 2015 Town Council Minutes Page 28 of 62Town Council Page 55 of 188 Meeting Date: February 24, 2015 DR A F T HOTEL OCCUPANCY YEAR TO DATE DECEMBER 25% Revenue Original Budget Revised Budget Year to Date Variance % Received Hotel Occupancy Tax 233,416$ 233,416$ 64,219$ (169,197)$ 28% Interest income 300 300 127 (173) 42% Total Revenue 233,716$ 233,716$ 64,346$ (169,370)$ 28% Expenditures Original Budget Revised Budget Year to Date Variance % Used Event Rentals 38,825$ 38,825$ -$ 38,825$ 0% Total Expenditures 38,825$ 38,825$ -$ 38,825$ 0% Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 285,590$ 285,590$ 285,590$ +Net Increase (Decrease)194,891 194,891 64,346 Ending Fund Balance 480,481$ 480,481$ 349,936$ Percent of Budget Year Transpired From FY 2015 Budget January 27, 2015 Town Council Minutes Page 29 of 62Town Council Page 56 of 188 Meeting Date: February 24, 2015 DR A F T STORM DRAINAGE UTILITY FUND YEAR TO DATE DECEMBER 25% Revenue Original Budget Revised Budget Year to Date Variance % Received Storm Drainage Fees 402,800$ 402,800$ 99,505$ (303,295)$ 25% Miscellaneous Revenue 21,000 21,000 - (21,000) NA Interest Income 100 100 12 (88) NA Total Revenue 423,900$ 423,900$ 99,517$ (324,383)$ 23% Expenses Original Budget Revised Budget Year to Date Variance % Used Operating Expenses 178,283 178,283 11,159 167,124 6% Debt Service 178,963 178,963 - 178,963 NA Total Expenses 357,246$ 357,246$ 11,159$ 346,087$ 3% Other Uses Original Budget Revised Budget Year to Date Variance % Used Transfer to Debt Service 27,350$ 27,350$ -$ 27,350$ 0% Total Other Uses 27,350$ 27,350$ -$ 27,350$ 0% Working Capital Year to Date Operating Days Beginning Working Capital 120,619$ 113 +Net Increase (Decrease)88,358 83 Ending Working Capital 208,977$ 196 Percent of Budget Year Transpired January 27, 2015 Town Council Minutes Page 30 of 62Town Council Page 57 of 188 Meeting Date: February 24, 2015 DR A F T STREET MAINTENANCE SALES TAX FUND YEAR TO DATE DECEMBER 25% Revenue Original Budget Revised Budget Year to Date Variance % Received Sales Tax 163,636$ 163,636$ 43,548$ (120,088)$ 27% Total Revenue 163,636$ 163,636$ 43,548$ (120,088)$ 27% Expenditures Original Budget Revised Budget Year to Date Variance % Used Operating Expenditures 131,300$ 131,300$ 17,898$ 113,402$ 14% Total Expenses 131,300$ 131,300$ 17,898$ 113,402$ 14% Other Uses Original Budget Revised Budget Year to Date Variance % Used Transfer To Debt Service 25,000$ 25,000$ -$ 25,000$ 0% Total Other Uses 25,000$ 25,000$ -$ 25,000$ 0% Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 24,268$ 24,268$ 24,268$ +Net Increase (Decrease)7,336 7,336 25,650 Ending Fund Balance 31,604$ 31,604$ 49,918$ Percent of Budget Year Transpired From FY 2015 Budget January 27, 2015 Town Council Minutes Page 31 of 62Town Council Page 58 of 188 Meeting Date: February 24, 2015 DR A F T TROPHY CLUB PARK FUND YEAR TO DATE DECEMBER 25% Revenue Original Budget Revised Budget Year to Date Variance % Received Park Revenue 153,752$ 153,752$ 35,677$ (118,075)$ 23% Interest Incom -$ -$ 6$ 6$ NA Total Revenue 153,752$ 153,752$ 35,683$ (118,069)$ 23% Expenses Original Budget Revised Budget Year to Date Variance % Used Salaries 43,008$ 43,008$ 7,570$ 35,438$ 18% Longevity 112 112 112 - 100% Stipend 300 300 900 (600) 300% Retirement 4,222 4,222 807 3,415 19% Medical Insurance 2,826 2,826 551 2,275 19% Dental Insurance 155 155 48 107 31% Vision Insurance 32 32 7 25 22% Life Insurance & Other 211 211 46 165 22% Social Security Taxes 2,673 2,673 520 2,153 19% Medicare Taxes 630 630 122 508 19% Unemployment Taxes 306 306 53 253 17% Workman's compensation 1,033 1,033 - 1,033 0% Total Personnel Services 55,508$ 55,508$ 10,735$ 44,773$ 19% Professional Outside Services 5,000$ 5,000$ -$ 5,000$ 0% Auditing 1,000 1,000 - 1,000 0% Software & Support 3,849 3,849 80 3,769 2% Advertising 1,500 1,500 82 1,418 5% Printing 1,416 1,416 - 1,416 0% Schools & Training 340 340 385 (45) 113% Service Charges & Fees 6,000 6,000 - 6,000 0% Electricity 3,600 3,600 340 3,260 9% Water 1,697 1,697 505 1,192 30% Telephone 1,600 1,600 294 1,306 18% Communication/Pagers/Mo biles 1,560 1,560 443 1,117 28% Property Maintenance 10,500 10,500 6,151 4,349 59% Equipment Maintenance 2,426 2,426 57 2,369 2% Independent labor 10,200 10,200 2,400 7,800 24% Portable Toilets 4,000 4,000 911 3,089 23% Dues & Membership 320 320 30 290 9% Travel & Per Diem 387 387 451 (64) 117% Office Supplies 1,013 1,013 670 343 66% Postage 318 318 - 318 0% Fuel 1,490 1,490 197 1,293 13% Uniforms 645 645 310 335 48% Community Events 6,500 6,500 4,561 1,939 70% Small tools 1,400 1,400 - 1,400 0% Furniture/Equipment <$5,000 1,720 1,720 1,867 (147) 109% Maintenance Supplies 451 451 147 304 33% Miscellaneous Expense 557 557 - 557 0% Total Services & Supplies 69,489$ 69,489$ 19,880$ 49,609$ 29% Percent of Budget Year Transpired January 27, 2015 Town Council Minutes Page 32 of 62Town Council Page 59 of 188 Meeting Date: February 24, 2015 DR A F T TROPHY CLUB PARK FUND CONTINUED Capital Expense 25,330$ 25,330$ -$ 25,330$ 0% Total Expenses 150,327$ 150,327$ 30,615$ 119,712$ 20% Other Uses Original Budget Revised Budget Year to Date Variance % Used Park Administration Transfer 8,000$ 8,000$ -$ 8,000$ 0% Total Other Uses 8,000$ 8,000$ -$ 8,000$ 0% Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 4,389$ 4,389$ 4,389$ +Net Increase (Decrease)(4,575) (4,575) 5,067 Ending Fund Balance (186)$ (186)$ 9,456$ From FY 2015 Budget January 27, 2015 Town Council Minutes Page 33 of 62Town Council Page 60 of 188 Meeting Date: February 24, 2015 DR A F T RECREATIONAL PROGRAMS YEAR TO DATE DECEMBER 25% Revenue Original Budget Revised Budget Year to Date Variance % Received Recreational Programs 4,000$ 4,000$ 578$ (3,422)$ 14% Total Revenue 4,000$ 4,000$ 578$ (3,422)$ NA Expenditures Original Budget Revised Budget Year to Date Variance % Used Recreational Programs 4,000$ 4,000$ 1,342$ 2,658$ 34% Total Expenditures 4,000$ 4,000$ 1,342$ 2,658$ NA Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 4,000$ 4,000$ 4,000$ +Net Increase (Decrease)- - (764) Ending Fund Balance 4,000$ 4,000$ 3,236$ Percent of Budget Year Transpired January 27, 2015 Town Council Minutes Page 34 of 62Town Council Page 61 of 188 Meeting Date: February 24, 2015 DR A F T ATTACHMENT B December 14 General Fund Budget Report January 27, 2015 Town Council Minutes Page 35 of 62Town Council Page 62 of 188 Meeting Date: February 24, 2015 DR A F T 1/22/2015 1:00:01 AM Page 1 of 15 Budget Report Town of Trophy Club, TX Account Summary For Fiscal: 2014-2015 Period Ending: 12/31/2014 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Fund: 01 - GENERAL FUND Revenue Department: 000 - General Category: 40 - Taxes Property Taxes 5,138,466.00 3,448,803.82 -1,689,662.18 32.88%3,197,425.3501-000-40100 5,138,466.00 Property Taxes/Delinquent 15,000.00 3,636.01 -11,363.99 75.76%894.4401-000-40125 15,000.00 Property Taxes/Penalty & Interest 13,000.00 880.63 -12,119.37 93.23%290.2101-000-40150 13,000.00 Sales Tax - General 654,543.00 174,192.69 -480,350.31 73.39%56,315.6301-000-40300 654,543.00 Mixed Beverage Tax 21,780.00 5,551.69 -16,228.31 74.51%0.0001-000-40360 21,780.00 Category: 40 - Taxes Total:3,633,064.843,254,925.635,842,789.00 5,842,789.00 -2,209,724.16 37.82 % Category: 41 - Licenses & Permits Electric Franchise 389,270.00 374.42 -388,895.58 99.90%374.4201-000-41050 389,270.00 Gas Franchise 69,690.00 0.00 -69,690.00 100.00%0.0001-000-41100 69,690.00 Telecommunication Franchise 49,188.00 12,885.52 -36,302.48 73.80%0.0001-000-41150 49,188.00 Cable Franchise 221,453.00 54,011.79 -167,441.21 75.61%0.0001-000-41200 221,453.00 Refuse Franchise 82,905.00 18,551.58 -64,353.42 77.62%3,100.9701-000-41250 82,905.00 Building Permits 500,952.00 100,258.47 -400,693.53 79.99%25,708.3501-000-41300 500,952.00 Miscellaneous Permits 209,679.00 41,761.39 -167,917.61 80.08%11,762.1101-000-41330 209,679.00 Category: 41 - Licenses & Permits Total:227,843.1740,945.851,523,137.00 1,523,137.00 -1,295,293.83 85.04 % Category: 42 - Intergovernmental MUD Service Contract 26,271.00 0.00 -26,271.00 100.00%0.0001-000-42000 26,271.00 Intergovernmental Transfer MUD 10,996.00 0.00 -10,996.00 100.00%0.0001-000-42100 10,996.00 Intergovernmental Transfer EDC 155,634.00 0.00 -155,634.00 100.00%0.0001-000-42150 155,634.00 Grant Revenue 77,018.00 20,039.42 -56,978.58 73.98%0.0001-000-42500 77,018.00 Category: 42 - Intergovernmental Total:20,039.420.00269,919.00 269,919.00 -249,879.58 92.58 % Category: 43 - Fines & Fees City Vehicle Registration Fees/Child S…10,000.00 11,087.82 1,087.82 110.88%0.0001-000-43002 10,000.00 Golf Cart Registration 1,000.00 375.00 -625.00 62.50%75.0001-000-43005 1,000.00 Records Management Revenue 500.00 204.00 -296.00 59.20%114.0001-000-43011 500.00 Municipal Court Fines/Fees 128,750.00 23,711.87 -105,038.13 81.58%9,900.5901-000-43100 128,750.00 Municipal Court - Child Safety Fees 5,665.00 1,216.99 -4,448.01 78.52%366.9901-000-43105 5,665.00 Zoning Fees 0.00 300.00 300.00 0.00%0.0001-000-43220 0.00 Platting Fees 3,000.00 245.00 -2,755.00 91.83%0.0001-000-43225 3,000.00 Developer Fees 30,000.00 0.00 -30,000.00 100.00%0.0001-000-43230 30,000.00 P&Z Administrative Fees 3,000.00 1,030.00 -1,970.00 65.67%150.0001-000-43240 3,000.00 Day Camp Programs 60,000.00 0.00 -60,000.00 100.00%0.0001-000-43310 60,000.00 Community Events Revenue 1,200.00 0.00 -1,200.00 100.00%0.0001-000-43315 1,200.00 Pool Entry Fees 123,789.00 0.00 -123,789.00 100.00%0.0001-000-43320 123,789.00 Pool Rentals 19,480.00 0.00 -19,480.00 100.00%0.0001-000-43325 19,480.00 Swim Team Programs 26,260.00 0.00 -26,260.00 100.00%0.0001-000-43330 26,260.00 Aquatic Programs 19,190.00 0.00 -19,190.00 100.00%0.0001-000-43335 19,190.00 Pool Concessions 23,000.00 0.00 -23,000.00 100.00%0.0001-000-43340 23,000.00 Denton/Tarrant County - EMS 5,000.00 0.00 -5,000.00 100.00%0.0001-000-43425 5,000.00 Animal Control 3,500.00 1,123.00 -2,377.00 67.91%436.0001-000-43600 3,500.00 Miscellaneous Police Revenue 1,500.00 88.40 -1,411.60 94.11%30.0001-000-43650 1,500.00 Convenience Fees 1,267.00 342.86 -924.14 72.94%114.7701-000-43800 1,267.00 Category: 43 - Fines & Fees Total:39,724.9411,187.35466,101.00 466,101.00 -426,376.06 91.48 % Category: 44 - Charges for Services EMS Runs 150,072.00 41,518.04 -108,553.96 72.33%12,805.2101-000-44000 150,072.00 NISD Contract for SRO 102,780.00 0.00 -102,780.00 100.00%0.0001-000-44001 102,780.00 January 27, 2015 Town Council Minutes Page 36 of 62Town Council Page 63 of 188 Meeting Date: February 24, 2015 DR A F T Budget Report For Fiscal: 2014-2015 Period Ending: 12/31/2014 1/22/2015 1:00:01 AM Page 2 of 15 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget PID Reimbursement 8,000.00 9,157.00 1,157.00 114.46%9,157.0001-000-44003 8,000.00 Category: 44 - Charges for Services Total:50,675.0421,962.21260,852.00 260,852.00 -210,176.96 80.57 % Category: 45 - Rents Recreation Rentals 33,000.00 6,370.00 -26,630.00 80.70%20.0001-000-45100 33,000.00 Cell Tower Lease Revenue 34,500.00 11,500.00 -23,000.00 66.67%5,750.0001-000-45150 34,500.00 Category: 45 - Rents Total:17,870.005,770.0067,500.00 67,500.00 -49,630.00 73.53 % Category: 47 - Investment Income Interest Income 6,000.00 838.27 -5,161.73 86.03%238.3001-000-47000 6,000.00 Category: 47 - Investment Income Total:838.27238.306,000.00 6,000.00 -5,161.73 86.03 % Category: 49 - Other Financing Sources Transfer In 11,000.00 0.00 -11,000.00 100.00%0.0001-000-49220 11,000.00 Category: 49 - Other Financing Sources Total:0.000.0011,000.00 11,000.00 -11,000.00 100.00 % Category: 51 - Miscellaneous Miscellaneous Revenue 51,050.00 10,136.30 -40,913.70 80.14%9,569.2901-000-51012 51,050.00 Category: 51 - Miscellaneous Total:10,136.309,569.2951,050.00 51,050.00 -40,913.70 80.14 % Department: 000 - General Total:4,000,191.983,344,598.638,498,348.00 8,498,348.00 -4,498,156.02 52.93 % Revenue Total:4,000,191.983,344,598.638,498,348.00 8,498,348.00 -4,498,156.02 52.93 % Expense Department: 000 - General Category: 99 - Other Financing Uses Transfer Out 385,000.00 0.00 385,000.00 100.00%0.0001-000-99150 385,000.00 Transfer to Future Replacement Rese…233,243.00 0.00 233,243.00 100.00%0.0001-000-99500 233,243.00 Category: 99 - Other Financing Uses Total:0.000.00618,243.00 618,243.00 618,243.00 100.00 % Department: 000 - General Total:0.000.00618,243.00 618,243.00 618,243.00 100.00 % Department: 140 - Manager's Office Category: 50 - Personnel Services Salaries - Regular 523,682.00 96,949.11 426,732.89 81.49%36,620.4501-140-50100 523,682.00 Salaries - Longevity 1,863.00 1,882.50 -19.50 -1.05%1,882.5001-140-50140 1,863.00 Salaries - Stipend 4,500.00 4,000.00 500.00 11.11%0.0001-140-50145 4,500.00 Retirement 115,002.00 20,998.67 94,003.33 81.74%7,896.1001-140-51200 115,002.00 Medical Insurance 51,838.00 9,373.86 42,464.14 81.92%3,592.9001-140-51210 51,838.00 Dental Insurance 3,828.00 695.23 3,132.77 81.84%263.3501-140-51215 3,828.00 Vision Insurance 819.00 149.81 669.19 81.71%56.7401-140-51216 819.00 Life Insurance & Other 3,445.00 662.12 2,782.88 80.78%250.8001-140-51218 3,445.00 Social Security Taxes 29,400.00 3,489.40 25,910.60 88.13%932.0801-140-52220 29,400.00 Medicare Taxes 7,686.00 1,481.04 6,204.96 80.73%554.5101-140-52225 7,686.00 Unemployment Taxes 1,242.00 7.62 1,234.38 99.39%1.8701-140-52250 1,242.00 Workman's Compensation 1,327.00 0.00 1,327.00 100.00%0.0001-140-52260 1,327.00 Auto Allowance 12,000.00 2,640.00 9,360.00 78.00%1,000.0001-140-52950 12,000.00 Employee Relations 450.00 48.43 401.57 89.24%48.4301-140-52960 450.00 Category: 50 - Personnel Services Total:142,377.7953,099.73757,082.00 757,082.00 614,704.21 81.19 % Category: 60 - Purchased Services Professional Outside Services 2,000.00 0.00 2,000.00 100.00%0.0001-140-60100 2,000.00 Records Management 1,584.00 394.50 1,189.50 75.09%131.5001-140-60805 1,584.00 Newsletter/Year-in-Review 10,000.00 0.00 10,000.00 100.00%0.0001-140-61500 10,000.00 Elections 24,000.00 7,553.36 16,446.64 68.53%4,135.6401-140-62100 24,000.00 Advertising 3,000.00 38.00 2,962.00 98.73%0.0001-140-63200 3,000.00 Printing 2,000.00 0.00 2,000.00 100.00%0.0001-140-63250 2,000.00 Schools & Training 3,775.00 88.25 3,686.75 97.66%0.0001-140-63551 3,775.00 Telephone 500.00 0.00 500.00 100.00%0.0001-140-64300 500.00 Communications /Pagers/Mobiles 4,980.00 752.32 4,227.68 84.89%262.0101-140-64400 4,980.00 Independent Labor 1,700.00 339.00 1,361.00 80.06%136.5001-140-67000 1,700.00 Dues & Membership 19,294.00 8,179.45 11,114.55 57.61%464.9501-140-68100 19,294.00 Travel & per diem 7,678.00 1,278.71 6,399.29 83.35%0.0001-140-68200 7,678.00 January 27, 2015 Town Council Minutes Page 37 of 62Town Council Page 64 of 188 Meeting Date: February 24, 2015 DR A F T Budget Report For Fiscal: 2014-2015 Period Ending: 12/31/2014 1/22/2015 1:00:01 AM Page 3 of 15 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Meetings 9,608.00 733.86 8,874.14 92.36%288.0301-140-68600 9,608.00 Category: 60 - Purchased Services Total:19,357.455,418.6390,119.00 90,119.00 70,761.55 78.52 % Category: 70 - Supplies Office Supplies 3,000.00 309.83 2,690.17 89.67%32.2301-140-70100 3,000.00 Postage 2,187.00 458.22 1,728.78 79.05%239.4301-140-70300 2,187.00 Publications/Books/Subscriptions 48.00 0.00 48.00 100.00%0.0001-140-70400 48.00 Mayor/Council Expense 20,402.00 3,539.87 16,862.13 82.65%2,158.8801-140-70600 20,402.00 Maintenance Supplies 100.00 0.00 100.00 100.00%0.0001-140-79100 100.00 Contingency Expense 25,000.00 2,458.56 22,541.44 90.17%0.0001-140-79900 25,000.00 Miscellaneous Expense 2,000.00 0.00 2,000.00 100.00%0.0001-140-79999 2,000.00 Category: 70 - Supplies Total:6,766.482,430.5452,737.00 52,737.00 45,970.52 87.17 % Department: 140 - Manager's Office Total:168,501.7260,948.90899,938.00 899,938.00 731,436.28 81.28 % Department: 160 - Legal Category: 50 - Personnel Services Salaries - Regular 116,233.00 23,468.97 92,764.03 79.81%8,889.7601-160-50100 116,233.00 Salaries - Longevity 1,058.00 1,057.50 0.50 0.05%1,057.5001-160-50140 1,058.00 Salaries - Stipend 750.00 750.00 0.00 0.00%0.0001-160-50145 750.00 Retirement 28,203.00 5,487.50 22,715.50 80.54%2,159.5401-160-51200 28,203.00 Medical Insurance 5,570.00 1,203.05 4,366.95 78.40%464.1401-160-51210 5,570.00 Dental Insurance 387.00 85.17 301.83 77.99%32.2601-160-51215 387.00 Vision Insurance 81.00 17.85 63.15 77.96%6.7601-160-51216 81.00 Life Insurance & Other 696.00 151.69 544.31 78.21%57.4601-160-51218 696.00 Social Security Taxes 7,254.00 1,567.10 5,686.90 78.40%616.7301-160-52220 7,254.00 Medicare Taxes 1,712.00 366.50 1,345.50 78.59%144.2301-160-52225 1,712.00 Unemployment Taxes 207.00 0.00 207.00 100.00%0.0001-160-52250 207.00 Workman's Compensation 295.00 0.00 295.00 100.00%0.0001-160-52260 295.00 Category: 50 - Personnel Services Total:34,155.3313,428.38162,446.00 162,446.00 128,290.67 78.97 % Category: 60 - Purchased Services Professional Outside Services 20,000.00 197.50 19,802.50 99.01%197.5001-160-60100 20,000.00 Schools & Training 450.00 0.00 450.00 100.00%0.0001-160-63551 450.00 Telephone 76.00 0.00 76.00 100.00%0.0001-160-64300 76.00 Communications /Pagers/Mobiles 624.00 -6.29 630.29 101.01%49.3101-160-64400 624.00 Dues & Membership 475.00 75.00 400.00 84.21%0.0001-160-68100 475.00 Travel & per diem 1,500.00 742.77 757.23 50.48%0.0001-160-68200 1,500.00 Category: 60 - Purchased Services Total:1,008.98246.8123,125.00 23,125.00 22,116.02 95.64 % Category: 70 - Supplies Office Supplies 130.00 21.79 108.21 83.24%5.2501-160-70100 130.00 Postage 10.00 35.37 -25.37 -253.70%35.3701-160-70300 10.00 Publications/Books/Subscriptions 7,628.00 1,116.00 6,512.00 85.37%558.0001-160-70400 7,628.00 Miscellaneous Expense 50.00 0.00 50.00 100.00%0.0001-160-79999 50.00 Category: 70 - Supplies Total:1,173.16598.627,818.00 7,818.00 6,644.84 84.99 % Department: 160 - Legal Total:36,337.4714,273.81193,389.00 193,389.00 157,051.53 81.21 % Department: 251 - Police Category: 50 - Personnel Services Salaries - Regular 1,249,755.00 244,278.58 1,005,476.42 80.45%93,524.1001-251-50100 1,249,755.00 Salaries - Overtime 46,324.00 8,638.69 37,685.31 81.35%2,192.2701-251-50130 46,324.00 Salaries - Longevity 12,728.00 12,072.50 655.50 5.15%12,072.5001-251-50140 12,728.00 Salaries - Stipend 15,750.00 16,600.00 -850.00 -5.40%0.0001-251-50145 15,750.00 Salaries - Certification 12,000.00 2,551.00 9,449.00 78.74%1,125.0001-251-50160 12,000.00 Salaries - Holiday Pay 25,080.00 19,415.88 5,664.12 22.58%0.0001-251-50180 25,080.00 Retirement 217,589.00 41,080.12 176,508.88 81.12%14,934.8701-251-51200 217,589.00 Medical Insurance 127,636.00 23,387.99 104,248.01 81.68%9,048.4001-251-51210 127,636.00 Dental Insurance 10,321.00 1,927.70 8,393.30 81.32%741.1901-251-51215 10,321.00 Vision Insurance 2,271.00 426.09 1,844.91 81.24%164.1601-251-51216 2,271.00 Life Insurance & Other 10,882.00 2,038.65 8,843.35 81.27%800.8001-251-51218 10,882.00 Social Security Taxes 83,445.00 18,168.64 65,276.36 78.23%6,504.5601-251-52220 83,445.00 January 27, 2015 Town Council Minutes Page 38 of 62Town Council Page 65 of 188 Meeting Date: February 24, 2015 DR A F T Budget Report For Fiscal: 2014-2015 Period Ending: 12/31/2014 1/22/2015 1:00:01 AM Page 4 of 15 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Medicare Taxes 19,752.00 4,249.30 15,502.70 78.49%1,521.2901-251-52225 19,752.00 Unemployment Taxes 5,085.00 972.66 4,112.34 80.87%341.7301-251-52250 5,085.00 Workman's Compensation 27,116.00 0.00 27,116.00 100.00%0.0001-251-52260 27,116.00 Pre-employment Physicals/Testing 1,200.00 475.00 725.00 60.42%160.0001-251-52290 1,200.00 Clothing Allowance 1,800.00 396.00 1,404.00 78.00%150.0001-251-52940 1,800.00 Category: 50 - Personnel Services Total:396,678.80143,280.871,868,734.00 1,868,734.00 1,472,055.20 78.77 % Category: 60 - Purchased Services Printing 800.00 7.50 792.50 99.06%0.0001-251-63250 800.00 Schools & Training 5,500.00 2,232.54 3,267.46 59.41%398.0001-251-63551 5,500.00 Electricity 18,500.00 2,186.41 16,313.59 88.18%906.4101-251-64000 18,500.00 Water 1,500.00 427.48 1,072.52 71.50%271.1101-251-64100 1,500.00 Telephone 1,000.00 0.00 1,000.00 100.00%0.0001-251-64300 1,000.00 Communications /Pagers/Mobiles 12,864.00 1,703.72 11,160.28 86.76%-249.7901-251-64400 12,864.00 Building Maintenance 12,500.00 2,078.92 10,421.08 83.37%85.5201-251-65200 12,500.00 Vehicle Maintenance 21,730.00 3,553.25 18,176.75 83.65%2,219.3101-251-65300 21,730.00 Equipment Maintenance 4,250.00 2,583.45 1,666.55 39.21%202.0001-251-65350 4,250.00 Cleaning Services 0.00 98.52 -98.52 0.00%32.2901-251-65400 0.00 Qualifying Expenses 5,400.00 424.98 4,975.02 92.13%0.0001-251-66200 5,400.00 Emergency Management 2,000.00 1,220.00 780.00 39.00%220.0001-251-66250 2,000.00 Dispatch - Denton County 34,600.00 9,203.95 25,396.05 73.40%3,067.9501-251-66500 34,600.00 Independent Labor 6,000.00 850.00 5,150.00 85.83%450.0001-251-67000 6,000.00 Dues & Membership 2,250.00 195.00 2,055.00 91.33%0.0001-251-68100 2,250.00 Travel & per diem 5,000.00 1,575.55 3,424.45 68.49%870.2101-251-68200 5,000.00 Meetings 375.00 22.00 353.00 94.13%0.0001-251-68600 375.00 Category: 60 - Purchased Services Total:28,363.278,473.01134,269.00 134,269.00 105,905.73 78.88 % Category: 70 - Supplies Office Supplies 2,500.00 381.42 2,118.58 84.74%170.9901-251-70100 2,500.00 Postage 900.00 96.42 803.58 89.29%63.3501-251-70300 900.00 Publications/Books/Subscriptions 350.00 0.00 350.00 100.00%0.0001-251-70400 350.00 Fuel 58,995.00 4,747.33 54,247.67 91.95%266.1301-251-71000 58,995.00 Uniforms 14,500.00 3,085.49 11,414.51 78.72%818.9501-251-72100 14,500.00 Protective Clothing 3,950.00 2,044.07 1,905.93 48.25%78.6901-251-72150 3,950.00 Investigative Materials 6,500.00 2,633.83 3,866.17 59.48%89.8601-251-72400 6,500.00 Animal Control 6,250.00 750.00 5,500.00 88.00%250.0001-251-77100 6,250.00 Small Equipment 6,150.00 192.30 5,957.70 96.87%32.3001-251-78400 6,150.00 Furniture/Equipment<$5,000 2,000.00 0.00 2,000.00 100.00%0.0001-251-78500 2,000.00 Maintenance Supplies 2,000.00 536.28 1,463.72 73.19%185.6301-251-79100 2,000.00 Miscellaneous Expense 1,500.00 251.50 1,248.50 83.23%0.0001-251-79999 1,500.00 Category: 70 - Supplies Total:14,718.641,955.90105,595.00 105,595.00 90,876.36 86.06 % Category: 80 - Capital Programs & Special Projects 1,500.00 158.00 1,342.00 89.47%0.0001-251-87100 1,500.00 Category: 80 - Capital Total:158.000.001,500.00 1,500.00 1,342.00 89.47 % Department: 251 - Police Total:439,918.71153,709.782,110,098.00 2,110,098.00 1,670,179.29 79.15 % Department: 255 - EMS Category: 50 - Personnel Services Salaries - Regular 471,029.00 93,585.55 377,443.45 80.13%36,028.4901-255-50100 471,029.00 Salaries - Overtime 45,258.00 7,999.61 37,258.39 82.32%2,230.2201-255-50130 45,258.00 Salaries - Longevity 5,501.00 5,291.28 209.72 3.81%5,291.2801-255-50140 5,501.00 Salaries - Stipend 11,250.00 10,117.50 1,132.50 10.07%0.0001-255-50145 11,250.00 Salaries - Certification 4,800.00 1,044.00 3,756.00 78.25%462.5001-255-50160 4,800.00 Salaries - Holiday Pay 14,749.00 14,392.75 356.25 2.42%0.0001-255-50180 14,749.00 Retirement 91,367.00 19,256.48 72,110.52 78.92%6,378.1301-255-51200 91,367.00 Medical Insurance 59,167.00 12,748.61 46,418.39 78.45%4,916.0601-255-51210 59,167.00 Dental Insurance 4,387.00 993.78 3,393.22 77.35%376.4401-255-51215 4,387.00 Vision Insurance 807.00 174.57 632.43 78.37%66.1101-255-51216 807.00 Life Insurance & Other 4,030.00 869.44 3,160.56 78.43%329.3001-255-51218 4,030.00 Social Security Taxes 33,563.00 7,606.15 25,956.85 77.34%2,500.1201-255-52220 33,563.00 January 27, 2015 Town Council Minutes Page 39 of 62Town Council Page 66 of 188 Meeting Date: February 24, 2015 DR A F T Budget Report For Fiscal: 2014-2015 Period Ending: 12/31/2014 1/22/2015 1:00:01 AM Page 5 of 15 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Medicare Taxes 8,013.00 1,779.36 6,233.64 77.79%584.8301-255-52225 8,013.00 Unemployment Taxes 1,620.00 0.00 1,620.00 100.00%0.0001-255-52250 1,620.00 Workman's Compensation 8,763.00 0.00 8,763.00 100.00%0.0001-255-52260 8,763.00 Category: 50 - Personnel Services Total:175,859.0859,163.48764,304.00 764,304.00 588,444.92 76.99 % Category: 60 - Purchased Services Collection Fees 14,006.00 1,108.06 12,897.94 92.09%1,108.0601-255-62000 14,006.00 Hazmat Disposal 500.00 0.00 500.00 100.00%0.0001-255-62200 500.00 Radios 500.00 0.00 500.00 100.00%0.0001-255-63450 500.00 Schools & Training 1,575.00 630.00 945.00 60.00%360.0001-255-63551 1,575.00 Electricity 6,700.00 1,277.59 5,422.41 80.93%0.0001-255-64000 6,700.00 Water 1,750.00 215.97 1,534.03 87.66%0.0001-255-64100 1,750.00 Telephone 120.00 0.00 120.00 100.00%0.0001-255-64300 120.00 Communications /Pagers/Mobiles 2,616.00 482.65 2,133.35 81.55%-217.9401-255-64400 2,616.00 Building Maintenance 200.00 60.69 139.31 69.66%0.0001-255-65200 200.00 Vehicle Maintenance 4,500.00 63.54 4,436.46 98.59%63.5401-255-65300 4,500.00 Equipment Maintenance 4,700.00 0.00 4,700.00 100.00%0.0001-255-65350 4,700.00 Dispatch - Denton County 2,216.00 2,215.50 0.50 0.02%0.0001-255-66500 2,216.00 Dues & Membership 1,332.00 0.00 1,332.00 100.00%0.0001-255-68100 1,332.00 Flags & Repairs 2,000.00 1,271.10 728.90 36.45%436.5001-255-68190 2,000.00 Travel & per diem 1,600.00 60.01 1,539.99 96.25%42.1801-255-68200 1,600.00 Meetings 100.00 0.00 100.00 100.00%0.0001-255-68600 100.00 Safety Programs 500.00 0.00 500.00 100.00%0.0001-255-68700 500.00 Category: 60 - Purchased Services Total:7,385.111,792.3444,915.00 44,915.00 37,529.89 83.56 % Category: 70 - Supplies Office Supplies 150.00 0.00 150.00 100.00%0.0001-255-70100 150.00 Postage 70.00 24.03 45.97 65.67%0.0001-255-70300 70.00 Publications/Books/Subscriptions 200.00 0.00 200.00 100.00%0.0001-255-70400 200.00 Fuel 6,423.00 2,063.63 4,359.37 67.87%0.0001-255-71000 6,423.00 Uniforms 2,500.00 94.03 2,405.97 96.24%0.0001-255-72100 2,500.00 Medical Control 7,000.00 975.00 6,025.00 86.07%0.0001-255-72200 7,000.00 Pharmacy 2,750.00 448.64 2,301.36 83.69%110.7101-255-72220 2,750.00 Oxygen 900.00 126.00 774.00 86.00%0.0001-255-72250 900.00 Disposable Supplies 5,400.00 531.98 4,868.02 90.15%45.7701-255-72500 5,400.00 Small Equipment 2,200.00 147.98 2,052.02 93.27%147.9801-255-78400 2,200.00 Maintenance Supplies 150.00 91.11 58.89 39.26%91.1101-255-79100 150.00 Miscellaneous Expense 400.00 223.75 176.25 44.06%223.7501-255-79999 400.00 Category: 70 - Supplies Total:4,726.15619.3228,143.00 28,143.00 23,416.85 83.21 % Department: 255 - EMS Total:187,970.3461,575.14837,362.00 837,362.00 649,391.66 77.55 % Department: 360 - Streets Category: 50 - Personnel Services Salaries - Regular 148,225.00 30,365.73 117,859.27 79.51%11,172.8301-360-50100 148,225.00 Salaries - Overtime 3,000.00 243.25 2,756.75 91.89%0.0001-360-50130 3,000.00 Salaries - Longevity 1,961.00 1,961.25 -0.25 -0.01%1,961.2501-360-50140 1,961.00 Salaries - Stipend 2,085.00 2,015.00 70.00 3.36%0.0001-360-50145 2,085.00 Retirement 26,229.00 5,087.53 21,141.47 80.60%1,932.0301-360-51200 26,229.00 Medical Insurance 19,860.00 4,313.19 15,546.81 78.28%1,655.0401-360-51210 19,860.00 Dental Insurance 1,541.00 312.77 1,228.23 79.70%116.7501-360-51215 1,541.00 Vision Insurance 298.00 66.76 231.24 77.60%24.8401-360-51216 298.00 Life Insurance & Other 1,288.00 278.66 1,009.34 78.36%104.5701-360-51218 1,288.00 Social Security Taxes 9,498.00 1,980.18 7,517.82 79.15%753.1201-360-52220 9,498.00 Medicare Taxes 2,251.00 463.12 1,787.88 79.43%176.1301-360-52225 2,251.00 Unemployment Taxes 573.00 24.52 548.48 95.72%0.0001-360-52250 573.00 Workman's Compensation 5,386.00 0.00 5,386.00 100.00%0.0001-360-52260 5,386.00 Category: 50 - Personnel Services Total:47,111.9617,896.56222,195.00 222,195.00 175,083.04 78.80 % Category: 60 - Purchased Services Professional Services - PID Utility 5,000.00 0.00 5,000.00 100.00%0.0001-360-60100 5,000.00 Schools & Training 600.00 0.00 600.00 100.00%0.0001-360-63551 600.00 January 27, 2015 Town Council Minutes Page 40 of 62Town Council Page 67 of 188 Meeting Date: February 24, 2015 DR A F T Budget Report For Fiscal: 2014-2015 Period Ending: 12/31/2014 1/22/2015 1:00:01 AM Page 6 of 15 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Electricity 173,237.00 26,852.19 146,384.81 84.50%13,317.9901-360-64000 173,237.00 Telephone 125.00 0.00 125.00 100.00%0.0001-360-64300 125.00 Communications /Pagers/Mobiles 2,580.00 327.98 2,252.02 87.29%-168.1601-360-64400 2,580.00 Vehicle Maintenance 0.00 23.00 -23.00 0.00%0.0001-360-65300 0.00 Equipment Maintenance 3,000.00 10.46 2,989.54 99.65%0.0001-360-65350 3,000.00 Dues & Membership 428.00 184.00 244.00 57.01%0.0001-360-68100 428.00 Travel & per diem 812.00 0.00 812.00 100.00%0.0001-360-68200 812.00 Meetings 150.00 0.00 150.00 100.00%0.0001-360-68600 150.00 Category: 60 - Purchased Services Total:27,397.6313,149.83185,932.00 185,932.00 158,534.37 85.26 % Category: 70 - Supplies Office Supplies 200.00 21.79 178.21 89.11%5.2501-360-70100 200.00 Postage 100.00 0.00 100.00 100.00%0.0001-360-70300 100.00 Fuel 0.00 78.80 -78.80 0.00%0.0001-360-71000 0.00 Uniforms 1,750.00 1,095.97 654.03 37.37%1,095.9701-360-72100 1,750.00 Small Tools 1,500.00 0.00 1,500.00 100.00%0.0001-360-78200 1,500.00 Category: 70 - Supplies Total:1,196.561,101.223,550.00 3,550.00 2,353.44 66.29 % Department: 360 - Streets Total:75,706.1532,147.61411,677.00 411,677.00 335,970.85 81.61 % Department: 400 - Parks Category: 50 - Personnel Services Salaries - Regular 428,803.00 85,515.64 343,287.36 80.06%32,206.7901-400-50100 428,803.00 Salaries - Overtime 12,500.00 3,232.22 9,267.78 74.14%1,326.5701-400-50130 12,500.00 Salaries - Longevity 3,461.00 3,490.00 -29.00 -0.84%3,490.0001-400-50140 3,461.00 Salaries - Stipend 7,125.00 7,375.00 -250.00 -3.51%0.0001-400-50145 7,125.00 Salaries - Certification 1,500.00 285.00 1,215.00 81.00%125.0001-400-50160 1,500.00 Retirement 76,589.00 14,695.08 61,893.92 80.81%5,464.5601-400-51200 76,589.00 Medical Insurance 68,640.00 15,162.57 53,477.43 77.91%5,777.5901-400-51210 68,640.00 Dental Insurance 4,861.00 1,060.15 3,800.85 78.19%394.8401-400-51215 4,861.00 Vision Insurance 1,050.00 248.35 801.65 76.35%92.2401-400-51216 1,050.00 Life Insurance & Other 3,762.00 889.34 2,872.66 76.36%335.3901-400-51218 3,762.00 Social Security Taxes 27,668.00 5,749.61 21,918.39 79.22%2,149.6601-400-52220 27,668.00 Medicare Taxes 6,574.00 1,344.76 5,229.24 79.54%502.7601-400-52225 6,574.00 Unemployment Taxes 2,174.00 36.81 2,137.19 98.31%0.0001-400-52250 2,174.00 Workman's Compensation 10,300.00 0.00 10,300.00 100.00%0.0001-400-52260 10,300.00 Pre-employment Physicals/Testing 315.00 0.00 315.00 100.00%0.0001-400-52290 315.00 Auto Allowance 2,100.00 0.00 2,100.00 100.00%0.0001-400-52950 2,100.00 Category: 50 - Personnel Services Total:139,084.5351,865.40657,422.00 657,422.00 518,337.47 78.84 % Category: 60 - Purchased Services Advertising 1,000.00 49.00 951.00 95.10%0.0001-400-63200 1,000.00 Schools & Training 4,596.00 115.00 4,481.00 97.50%115.0001-400-63551 4,596.00 Electricity 41,695.00 5,190.59 36,504.41 87.55%2,344.0501-400-64000 41,695.00 Water 73,315.00 15,192.77 58,122.23 79.28%5,190.0801-400-64100 73,315.00 Telephone 435.00 0.00 435.00 100.00%0.0001-400-64300 435.00 Communications /Pagers/Mobiles 7,220.00 900.72 6,319.28 87.52%-328.3101-400-64400 7,220.00 Property Maintenance 113,100.00 11,767.32 101,332.68 89.60%1,077.1501-400-65100 113,100.00 Building Maintenance 2,500.00 100.00 2,400.00 96.00%100.0001-400-65200 2,500.00 Vehicle Maintenance 8,241.00 5,080.39 3,160.61 38.35%2,413.8501-400-65300 8,241.00 Equipment Maintenance 11,032.00 2,434.99 8,597.01 77.93%1,877.8701-400-65350 11,032.00 Storage Rental 14,008.00 9,069.66 4,938.34 35.25%0.0001-400-67210 14,008.00 Portable Toilets 4,243.00 0.00 4,243.00 100.00%0.0001-400-67350 4,243.00 Dues & Membership 1,189.00 275.00 914.00 76.87%0.0001-400-68100 1,189.00 Travel & per diem 2,155.00 2,121.70 33.30 1.55%0.0001-400-68200 2,155.00 Meetings 900.00 585.56 314.44 34.94%164.9601-400-68600 900.00 Safety Program 464.00 -22.55 486.55 104.86%-22.5501-400-68700 464.00 Category: 60 - Purchased Services Total:52,860.1512,932.10286,093.00 286,093.00 233,232.85 81.52 % Category: 70 - Supplies Office Supplies 372.00 255.72 116.28 31.26%20.7301-400-70100 372.00 Postage 52.00 0.00 52.00 100.00%0.0001-400-70300 52.00 January 27, 2015 Town Council Minutes Page 41 of 62Town Council Page 68 of 188 Meeting Date: February 24, 2015 DR A F T Budget Report For Fiscal: 2014-2015 Period Ending: 12/31/2014 1/22/2015 1:00:01 AM Page 7 of 15 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Publications/Books/Subscriptions 515.00 0.00 515.00 100.00%0.0001-400-70400 515.00 Fuel 17,013.00 3,224.63 13,788.37 81.05%40.0901-400-71000 17,013.00 Uniforms 6,750.00 4,987.72 1,762.28 26.11%4,182.5001-400-72100 6,750.00 Small Tools 7,000.00 830.76 6,169.24 88.13%667.5501-400-78200 7,000.00 Safety Equipment 2,039.00 212.51 1,826.49 89.58%212.5101-400-78300 2,039.00 Furniture/Equipment<$5,000 1,030.00 0.00 1,030.00 100.00%0.0001-400-78500 1,030.00 Miscellaneous Expense 300.00 59.97 240.03 80.01%0.0001-400-79999 300.00 Category: 70 - Supplies Total:9,571.315,123.3835,071.00 35,071.00 25,499.69 72.71 % Department: 400 - Parks Total:201,515.9969,920.88978,586.00 978,586.00 777,070.01 79.41 % Department: 401 - Medians Category: 50 - Personnel Services Salaries - Regular 98,876.00 19,783.05 79,092.95 79.99%7,494.5501-401-50100 98,876.00 Salaries - Overtime 2,000.00 704.54 1,295.46 64.77%421.2301-401-50130 2,000.00 Salaries - Longevity 285.00 200.00 85.00 29.82%200.0001-401-50140 285.00 Salaries - Stipend 2,250.00 2,000.00 250.00 11.11%0.0001-401-50145 2,250.00 Retirement 17,469.00 3,337.34 14,131.66 80.90%1,193.8301-401-51200 17,469.00 Medical Insurance 16,709.00 3,609.15 13,099.85 78.40%1,392.4201-401-51210 16,709.00 Dental Insurance 1,442.00 317.21 1,124.79 78.00%120.1601-401-51215 1,442.00 Vision Insurance 300.00 66.01 233.99 78.00%25.0001-401-51216 300.00 Life Insurance & Other 985.00 216.22 768.78 78.05%81.9001-401-51218 985.00 Social Security Taxes 6,272.00 1,388.20 4,883.80 77.87%496.2301-401-52220 6,272.00 Medicare Taxes 1,499.00 324.69 1,174.31 78.34%116.0601-401-52225 1,499.00 Unemployment Taxes 621.00 0.00 621.00 100.00%0.0001-401-52250 621.00 Workman's Compensation 2,375.00 0.00 2,375.00 100.00%0.0001-401-52260 2,375.00 Category: 50 - Personnel Services Total:31,946.4111,541.38151,083.00 151,083.00 119,136.59 78.86 % Category: 60 - Purchased Services Electricity 1,030.00 652.02 377.98 36.70%326.6001-401-64000 1,030.00 Water 32,273.00 7,810.53 24,462.47 75.80%2,503.2001-401-64100 32,273.00 Communications /Pagers/Mobiles 1,200.00 212.08 987.92 82.33%-126.8701-401-64400 1,200.00 Property Maintenance 84,000.00 15,678.77 68,321.23 81.33%3,319.1901-401-65100 84,000.00 Vehicle Maintenance 2,048.00 55.00 1,993.00 97.31%0.0001-401-65300 2,048.00 Equipment Maintenance 3,167.00 0.00 3,167.00 100.00%0.0001-401-65350 3,167.00 Meetings 103.00 0.00 103.00 100.00%0.0001-401-68600 103.00 Safety Program 155.00 0.00 155.00 100.00%0.0001-401-68700 155.00 Tree City 10,000.00 0.00 10,000.00 100.00%0.0001-401-69100 10,000.00 Category: 60 - Purchased Services Total:24,408.406,022.12133,976.00 133,976.00 109,567.60 81.78 % Category: 70 - Supplies Fuel 5,447.00 0.00 5,447.00 100.00%0.0001-401-71000 5,447.00 Uniforms 2,444.00 235.00 2,209.00 90.38%235.0001-401-72100 2,444.00 Small Tools 6,360.00 43.86 6,316.14 99.31%0.0001-401-78200 6,360.00 Category: 70 - Supplies Total:278.86235.0014,251.00 14,251.00 13,972.14 98.04 % Department: 401 - Medians Total:56,633.6717,798.50299,310.00 299,310.00 242,676.33 81.08 % Department: 450 - Recreation Category: 50 - Personnel Services Salaries - Regular 309,673.00 28,908.66 280,764.34 90.66%10,633.9101-450-50100 309,673.00 Salaries - Overtime 3,800.00 0.00 3,800.00 100.00%0.0001-450-50130 3,800.00 Salaries - Longevity 892.00 900.50 -8.50 -0.95%900.5001-450-50140 892.00 Salaries - Stipend 1,575.00 1,575.00 0.00 0.00%0.0001-450-50145 1,575.00 Retirement 23,140.00 4,408.68 18,731.32 80.95%1,649.3301-450-51200 23,140.00 Medical Insurance 13,341.00 2,828.78 10,512.22 78.80%1,071.5001-450-51210 13,341.00 Dental Insurance 891.00 216.78 674.22 75.67%82.1001-450-51215 891.00 Vision Insurance 199.00 43.69 155.31 78.05%16.5301-450-51216 199.00 Life Insurance & Other 1,141.00 248.40 892.60 78.23%94.0801-450-51218 1,141.00 Social Security Taxes 19,491.00 1,877.24 17,613.76 90.37%689.1401-450-52220 19,491.00 Medicare Taxes 4,581.00 439.03 4,141.97 90.42%161.1601-450-52225 4,581.00 Unemployment Taxes 2,198.00 0.00 2,198.00 100.00%0.0001-450-52250 2,198.00 January 27, 2015 Town Council Minutes Page 42 of 62Town Council Page 69 of 188 Meeting Date: February 24, 2015 DR A F T Budget Report For Fiscal: 2014-2015 Period Ending: 12/31/2014 1/22/2015 1:00:01 AM Page 8 of 15 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Workman's Compensation 7,438.00 0.00 7,438.00 100.00%0.0001-450-52260 7,438.00 Pre-employment Physicals/Testing 2,705.00 0.00 2,705.00 100.00%0.0001-450-52290 2,705.00 Auto Allowance 2,100.00 0.00 2,100.00 100.00%0.0001-450-52950 2,100.00 Category: 50 - Personnel Services Total:41,446.7615,298.25393,165.00 393,165.00 351,718.24 89.46 % Category: 60 - Purchased Services Software & Support 4,805.00 43.28 4,761.72 99.10%21.6401-450-60800 4,805.00 Health Inspections 261.00 0.00 261.00 100.00%0.0001-450-62300 261.00 Advertising 2,716.00 0.00 2,716.00 100.00%0.0001-450-63200 2,716.00 Printing 5,813.00 0.00 5,813.00 100.00%0.0001-450-63250 5,813.00 Schools & Training 5,733.00 1,488.50 4,244.50 74.04%302.0001-450-63551 5,733.00 Service Charges and Fees 5,700.00 2,063.81 3,636.19 63.79%697.9501-450-63800 5,700.00 Electricity 19,500.00 1,974.66 17,525.34 89.87%1,072.9701-450-64000 19,500.00 Water 13,138.00 1,124.36 12,013.64 91.44%426.1001-450-64100 13,138.00 Telephone 1,295.00 301.60 993.40 76.71%150.8301-450-64300 1,295.00 Communications /Pagers/Mobiles 3,000.00 267.70 2,732.30 91.08%-145.3501-450-64400 3,000.00 Insurance 501.00 0.00 501.00 100.00%0.0001-450-65000 501.00 Property Maintenance 6,221.00 6,760.96 -539.96 -8.68%6,745.0701-450-65100 6,221.00 Independent Labor 2,824.00 0.00 2,824.00 100.00%0.0001-450-67000 2,824.00 Equipment Rental/Lease 5,901.00 0.00 5,901.00 100.00%0.0001-450-67100 5,901.00 Dues & Membership 7,367.00 0.00 7,367.00 100.00%0.0001-450-68100 7,367.00 Travel & per diem 5,910.00 2,416.84 3,493.16 59.11%0.0001-450-68200 5,910.00 Meetings 1,191.00 0.00 1,191.00 100.00%0.0001-450-68600 1,191.00 Field Trips 5,665.00 0.00 5,665.00 100.00%0.0001-450-68750 5,665.00 Category: 60 - Purchased Services Total:16,441.719,271.2197,541.00 97,541.00 81,099.29 83.14 % Category: 70 - Supplies Office Supplies 1,988.00 101.76 1,886.24 94.88%5.2501-450-70100 1,988.00 Postage 777.00 0.00 777.00 100.00%0.0001-450-70300 777.00 Publications/Books/Subscriptions 478.00 48.55 429.45 89.84%48.5501-450-70400 478.00 Uniforms 8,110.00 147.00 7,963.00 98.19%147.0001-450-72100 8,110.00 Chemicals 19,156.00 1,534.50 17,621.50 91.99%0.0001-450-72300 19,156.00 Concessions 10,400.00 0.00 10,400.00 100.00%0.0001-450-72600 10,400.00 Program Supplies 3,578.00 25.95 3,552.05 99.27%0.0001-450-72700 3,578.00 Special Events 1,914.00 90.00 1,824.00 95.30%90.0001-450-76900 1,914.00 Safety Equipment 1,190.00 0.00 1,190.00 100.00%0.0001-450-78300 1,190.00 Small Equipment 2,500.00 0.00 2,500.00 100.00%0.0001-450-78400 2,500.00 Furniture/Equipment<$5,000 5,509.00 0.00 5,509.00 100.00%0.0001-450-78500 5,509.00 Hardware 1,500.00 0.00 1,500.00 100.00%0.0001-450-78600 1,500.00 Maintenance Supplies 1,909.00 0.00 1,909.00 100.00%0.0001-450-79100 1,909.00 Miscellaneous Expense 324.00 12.50 311.50 96.14%0.0001-450-79999 324.00 Category: 70 - Supplies Total:1,960.26290.8059,333.00 59,333.00 57,372.74 96.70 % Department: 450 - Recreation Total:59,848.7324,860.26550,039.00 550,039.00 490,190.27 89.12 % Department: 460 - Community Events Category: 60 - Purchased Services Advertising 1,288.00 0.00 1,288.00 100.00%0.0001-460-63200 1,288.00 Printing 3,914.00 0.00 3,914.00 100.00%0.0001-460-63250 3,914.00 Event Rentals 37,690.00 3,372.55 34,317.45 91.05%2,600.7801-460-67300 37,690.00 Dues & Membership 124.00 0.00 124.00 100.00%0.0001-460-68100 124.00 Travel & per diem 567.00 0.00 567.00 100.00%0.0001-460-68200 567.00 Category: 60 - Purchased Services Total:3,372.552,600.7843,583.00 43,583.00 40,210.45 92.26 % Category: 70 - Supplies Uniforms 606.00 0.00 606.00 100.00%0.0001-460-72100 606.00 Program Supplies 13,231.00 2,389.50 10,841.50 81.94%912.0801-460-72700 13,231.00 Miscellaneous Expense 2,781.00 70.18 2,710.82 97.48%70.1801-460-79999 2,781.00 Category: 70 - Supplies Total:2,459.68982.2616,618.00 16,618.00 14,158.32 85.20 % Department: 460 - Community Events Total:5,832.233,583.0460,201.00 60,201.00 54,368.77 90.31 % January 27, 2015 Town Council Minutes Page 43 of 62Town Council Page 70 of 188 Meeting Date: February 24, 2015 DR A F T Budget Report For Fiscal: 2014-2015 Period Ending: 12/31/2014 1/22/2015 1:00:01 AM Page 9 of 15 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Department: 522 - Community Development Category: 50 - Personnel Services Salaries - Regular 298,068.00 59,546.97 238,521.03 80.02%22,518.4001-522-50100 298,068.00 Salaries - Overtime 3,000.00 1,248.12 1,751.88 58.40%427.5001-522-50130 3,000.00 Salaries - Longevity 1,595.00 1,530.00 65.00 4.08%1,530.0001-522-50140 1,595.00 Salaries - Stipend 4,500.00 4,000.00 500.00 11.11%0.0001-522-50145 4,500.00 Retirement 51,888.00 9,756.40 42,131.60 81.20%3,600.3901-522-51200 51,888.00 Medical Insurance 38,871.00 7,855.30 31,015.70 79.79%3,017.6901-522-51210 38,871.00 Dental Insurance 2,603.00 542.40 2,060.60 79.16%205.4501-522-51215 2,603.00 Vision Insurance 543.00 119.56 423.44 77.98%45.2801-522-51216 543.00 Life Insurance & Other 2,745.00 592.96 2,152.04 78.40%224.6001-522-51218 2,745.00 Social Security Taxes 18,765.00 3,980.63 14,784.37 78.79%1,467.7501-522-52220 18,765.00 Medicare Taxes 4,454.00 931.01 3,522.99 79.10%343.2701-522-52225 4,454.00 Unemployment Taxes 1,242.00 0.00 1,242.00 100.00%0.0001-522-52250 1,242.00 Workman's Compensation 1,623.00 0.00 1,623.00 100.00%0.0001-522-52260 1,623.00 Category: 50 - Personnel Services Total:90,103.3533,380.33429,897.00 429,897.00 339,793.65 79.04 % Category: 60 - Purchased Services Professional Outside Services 12,000.00 0.00 12,000.00 100.00%0.0001-522-60100 12,000.00 Engineering 75,000.00 6,069.25 68,930.75 91.91%0.0001-522-60500 75,000.00 Plan Review Services 5,000.00 0.00 5,000.00 100.00%0.0001-522-60600 5,000.00 Appraisal 500.00 0.00 500.00 100.00%0.0001-522-61100 500.00 Health Inspections 6,100.00 0.00 6,100.00 100.00%0.0001-522-62300 6,100.00 Inspection Services 8,000.00 0.00 8,000.00 100.00%0.0001-522-62350 8,000.00 Advertising 1,100.00 429.96 670.04 60.91%0.0001-522-63200 1,100.00 Printing 1,100.00 0.00 1,100.00 100.00%0.0001-522-63250 1,100.00 Computer Mapping 4,000.00 0.00 4,000.00 100.00%0.0001-522-63300 4,000.00 Abatements 3,000.00 40.00 2,960.00 98.67%0.0001-522-63500 3,000.00 Schools & Training 2,800.00 350.00 2,450.00 87.50%342.9501-522-63551 2,800.00 Telephone 600.00 0.00 600.00 100.00%0.0001-522-64300 600.00 Communications /Pagers/Mobiles 3,672.00 537.09 3,134.91 85.37%48.6201-522-64400 3,672.00 Vehicle Maintenance 3,000.00 687.49 2,312.51 77.08%407.9101-522-65300 3,000.00 Dues & Membership 1,627.00 181.00 1,446.00 88.88%110.0001-522-68100 1,627.00 Travel & per diem 1,000.00 429.38 570.62 57.06%0.0001-522-68200 1,000.00 Meetings 240.00 22.00 218.00 90.83%0.0001-522-68600 240.00 Plat Filing Fees 1,100.00 32.50 1,067.50 97.05%0.0001-522-69105 1,100.00 Category: 60 - Purchased Services Total:8,778.67909.48129,839.00 129,839.00 121,060.33 93.24 % Category: 70 - Supplies Office Supplies 2,500.00 463.12 2,036.88 81.48%50.3701-522-70100 2,500.00 Postage 500.00 136.74 363.26 72.65%14.0001-522-70300 500.00 Publications/Books/Subscriptions 700.00 15.69 684.31 97.76%0.0001-522-70400 700.00 Fuel 6,245.00 785.69 5,459.31 87.42%0.0001-522-71000 6,245.00 Uniforms 2,340.00 973.50 1,366.50 58.40%143.4601-522-72100 2,340.00 Miscellaneous Expense 900.00 3.25 896.75 99.64%0.0001-522-79999 900.00 Category: 70 - Supplies Total:2,377.99207.8313,185.00 13,185.00 10,807.01 81.96 % Department: 522 - Community Development Total:101,260.0134,497.64572,921.00 572,921.00 471,660.99 82.33 % Department: 611 - Finance Category: 50 - Personnel Services Salaries - Regular 188,912.00 35,888.74 153,023.26 81.00%13,218.8001-611-50100 188,912.00 Salaries - Longevity 270.00 200.00 70.00 25.93%200.0001-611-50140 270.00 Salaries - Stipend 2,250.00 1,500.00 750.00 33.33%0.0001-611-50145 2,250.00 Retirement 32,338.00 3,632.08 28,705.92 88.77%1,310.4801-611-51200 32,338.00 Medical Insurance 23,861.00 3,349.74 20,511.26 85.96%1,285.7201-611-51210 23,861.00 Dental Insurance 1,665.00 236.25 1,428.75 85.81%89.4901-611-51215 1,665.00 Vision Insurance 398.00 48.16 349.84 87.90%18.2401-611-51216 398.00 Life Insurance & Other 1,671.00 222.87 1,448.13 86.66%84.4201-611-51218 1,671.00 Social Security Taxes 11,729.00 1,402.15 10,326.85 88.05%503.6201-611-52220 11,729.00 Medicare Taxes 2,776.00 327.93 2,448.07 88.19%117.7801-611-52225 2,776.00 January 27, 2015 Town Council Minutes Page 44 of 62Town Council Page 71 of 188 Meeting Date: February 24, 2015 DR A F T Budget Report For Fiscal: 2014-2015 Period Ending: 12/31/2014 1/22/2015 1:00:01 AM Page 10 of 15 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Unemployment Taxes 597.00 0.00 597.00 100.00%0.0001-611-52250 597.00 Workman's Compensation 479.00 0.00 479.00 100.00%0.0001-611-52260 479.00 Category: 50 - Personnel Services Total:46,807.9216,828.55266,946.00 266,946.00 220,138.08 82.47 % Category: 60 - Purchased Services Professional Outside Services 2,100.00 0.00 2,100.00 100.00%0.0001-611-60100 2,100.00 Auditing 32,750.00 750.00 32,000.00 97.71%0.0001-611-60200 32,750.00 Appraisal 46,394.00 16,854.63 29,539.37 63.67%14,363.9501-611-61100 46,394.00 Tax Administration 4,416.00 0.00 4,416.00 100.00%0.0001-611-61150 4,416.00 Advertising 3,800.00 150.00 3,650.00 96.05%0.0001-611-63200 3,800.00 Printing 750.00 0.00 750.00 100.00%0.0001-611-63250 750.00 Schools & Training 2,855.00 549.00 2,306.00 80.77%149.0001-611-63551 2,855.00 Service Charges & Fees 18,120.00 2,195.67 15,924.33 87.88%798.5201-611-63800 18,120.00 PID 100.00 0.00 100.00 100.00%0.0001-611-63850 100.00 Telephone 100.00 0.00 100.00 100.00%0.0001-611-64300 100.00 Communications /Pagers/Mobiles 900.00 0.00 900.00 100.00%0.0001-611-64400 900.00 Dues & Membership 1,500.00 0.00 1,500.00 100.00%0.0001-611-68100 1,500.00 Travel & per diem 2,916.00 728.03 2,187.97 75.03%728.0301-611-68200 2,916.00 Meetings 100.00 0.00 100.00 100.00%0.0001-611-68600 100.00 Category: 60 - Purchased Services Total:21,227.3316,039.50116,801.00 116,801.00 95,573.67 81.83 % Category: 70 - Supplies Office Supplies 1,800.00 660.72 1,139.28 63.29%515.8301-611-70100 1,800.00 Postage 1,000.00 158.65 841.35 84.14%40.3201-611-70300 1,000.00 Publications/Books/Subscriptions 250.00 0.00 250.00 100.00%0.0001-611-70400 250.00 Furniture/Equipment<$5,000 200.00 0.00 200.00 100.00%0.0001-611-78500 200.00 Miscellaneous Expense 100.00 0.00 100.00 100.00%0.0001-611-79999 100.00 Category: 70 - Supplies Total:819.37556.153,350.00 3,350.00 2,530.63 75.54 % Department: 611 - Finance Total:68,854.6233,424.20387,097.00 387,097.00 318,242.38 82.21 % Department: 615 - Municipal Court Category: 50 - Personnel Services Salaries - Regular 54,747.00 10,192.00 44,555.00 81.38%3,846.4001-615-50100 54,747.00 Salaries - Longevity 80.00 0.00 80.00 100.00%0.0001-615-50140 80.00 Salaries - Stipend 750.00 750.00 0.00 0.00%0.0001-615-50145 750.00 Retirement 8,714.00 1,604.04 7,109.96 81.59%565.8001-615-51200 8,714.00 Medical Insurance 5,570.00 1,203.05 4,366.95 78.40%464.1401-615-51210 5,570.00 Dental Insurance 387.00 85.17 301.83 77.99%32.2601-615-51215 387.00 Vision Insurance 81.00 17.85 63.15 77.96%6.7601-615-51216 81.00 Life Insurance & Other 512.00 111.30 400.70 78.26%42.1601-615-51218 512.00 Social Security Taxes 3,399.00 675.59 2,723.41 80.12%237.4201-615-52220 3,399.00 Medicare Taxes 806.00 157.99 648.01 80.40%55.5201-615-52225 806.00 Unemployment Taxes 222.00 0.86 221.14 99.61%0.0001-615-52250 222.00 Workman's Compensation 129.00 0.00 129.00 100.00%0.0001-615-52260 129.00 Category: 50 - Personnel Services Total:14,797.855,250.4675,397.00 75,397.00 60,599.15 80.37 % Category: 60 - Purchased Services Professional Outside Services 1,890.00 295.65 1,594.35 84.36%0.0001-615-60100 1,890.00 Judge's Compensation 4,500.00 900.00 3,600.00 80.00%300.0001-615-60300 4,500.00 Printing 1,100.00 312.50 787.50 71.59%0.0001-615-63250 1,100.00 Schools & Training 350.00 50.00 300.00 85.71%0.0001-615-63551 350.00 Telephone 150.00 0.00 150.00 100.00%0.0001-615-64300 150.00 Jury Fees 144.00 0.00 144.00 100.00%0.0001-615-66300 144.00 Dues & Membership 130.00 0.00 130.00 100.00%0.0001-615-68100 130.00 Travel & per diem 625.00 0.00 625.00 100.00%0.0001-615-68200 625.00 Category: 60 - Purchased Services Total:1,558.15300.008,889.00 8,889.00 7,330.85 82.47 % Category: 70 - Supplies Office Supplies 450.00 56.71 393.29 87.40%5.2501-615-70100 450.00 Postage 1,000.00 48.52 951.48 95.15%25.6501-615-70300 1,000.00 Furniture/Equipment<$5,000 200.00 0.00 200.00 100.00%0.0001-615-78500 200.00 January 27, 2015 Town Council Minutes Page 45 of 62Town Council Page 72 of 188 Meeting Date: February 24, 2015 DR A F T Budget Report For Fiscal: 2014-2015 Period Ending: 12/31/2014 1/22/2015 1:00:01 AM Page 11 of 15 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Miscellaneous Expense 0.00 66.00 -66.00 0.00%0.0001-615-79999 0.00 Category: 70 - Supplies Total:171.2330.901,650.00 1,650.00 1,478.77 89.62 % Department: 615 - Municipal Court Total:16,527.235,581.3685,936.00 85,936.00 69,408.77 80.77 % Department: 630 - Human Resources Category: 50 - Personnel Services Salaries - Regular 51,765.00 7,500.66 44,264.34 85.51%0.0001-630-50100 51,765.00 Salaries - Longevity 65.00 0.00 65.00 100.00%0.0001-630-50140 65.00 Salaries - Stipend 750.00 0.00 750.00 100.00%0.0001-630-50145 750.00 Retirement 8,882.00 1,103.34 7,778.66 87.58%0.0001-630-51200 8,882.00 Medical Insurance 0.00 738.91 -738.91 0.00%0.0001-630-51210 0.00 Dental Insurance 387.00 74.36 312.64 80.79%0.0001-630-51215 387.00 Vision Insurance 81.00 11.09 69.91 86.31%0.0001-630-51216 81.00 Life Insurance & Other 474.00 67.24 406.76 85.81%0.0001-630-51218 474.00 Social Security Taxes 3,213.00 462.55 2,750.45 85.60%0.0001-630-52220 3,213.00 Medicare Taxes 762.00 108.18 653.82 85.80%0.0001-630-52225 762.00 Unemployment Taxes 207.00 0.00 207.00 100.00%0.0001-630-52250 207.00 Workman's Compensation 131.00 0.00 131.00 100.00%0.0001-630-52260 131.00 Pre-employment Physicals/Testing 0.00 450.00 -450.00 0.00%0.0001-630-52290 0.00 Employee Relations 8,150.00 1,492.05 6,657.95 81.69%1,382.5801-630-52960 8,150.00 Tuition Reimbursement 10,100.00 0.00 10,100.00 100.00%0.0001-630-53240 10,100.00 Employee Assistance Program 2,688.00 403.20 2,284.80 85.00%0.0001-630-53280 2,688.00 Category: 50 - Personnel Services Total:12,411.581,382.5887,655.00 87,655.00 75,243.42 85.84 % Category: 60 - Purchased Services Physicals/Testing 540.00 0.00 540.00 100.00%0.0001-630-60400 540.00 Printing 150.00 0.00 150.00 100.00%0.0001-630-63250 150.00 Schools & Training 1,000.00 0.00 1,000.00 100.00%0.0001-630-63551 1,000.00 Telephone 100.00 0.00 100.00 100.00%0.0001-630-64300 100.00 Communications /Pagers/Mobiles 900.00 93.71 806.29 89.59%-50.6901-630-64400 900.00 Dues & Membership 250.00 75.00 175.00 70.00%0.0001-630-68100 250.00 Travel & per diem 500.00 0.00 500.00 100.00%0.0001-630-68200 500.00 Category: 60 - Purchased Services Total:168.71-50.693,440.00 3,440.00 3,271.29 95.10 % Category: 70 - Supplies Office Supplies 1,000.00 22.66 977.34 97.73%5.2501-630-70100 1,000.00 Postage 300.00 31.79 268.21 89.40%30.3501-630-70300 300.00 Publications/Books/Subscriptions 100.00 0.00 100.00 100.00%0.0001-630-70400 100.00 Category: 70 - Supplies Total:54.4535.601,400.00 1,400.00 1,345.55 96.11 % Department: 630 - Human Resources Total:12,634.741,367.4992,495.00 92,495.00 79,860.26 86.34 % Department: 640 - Information Services Category: 50 - Personnel Services Salaries - Regular 139,358.00 27,722.12 111,635.88 80.11%10,500.8001-640-50100 139,358.00 Salaries - Longevity 1,620.00 1,635.00 -15.00 -0.93%1,635.0001-640-50140 1,620.00 Salaries - Stipend 1,500.00 1,500.00 0.00 0.00%0.0001-640-50145 1,500.00 Retirement 24,068.00 4,539.12 19,528.88 81.14%1,785.1901-640-51200 24,068.00 Medical Insurance 11,139.00 2,428.38 8,710.62 78.20%928.2801-640-51210 11,139.00 Dental Insurance 774.00 170.34 603.66 77.99%64.5201-640-51215 774.00 Vision Insurance 162.00 35.70 126.30 77.96%13.5201-640-51216 162.00 Life Insurance & Other 1,130.00 245.15 884.85 78.31%92.8601-640-51218 1,130.00 Social Security Taxes 8,741.00 1,913.14 6,827.86 78.11%752.4301-640-52220 8,741.00 Medicare Taxes 2,066.00 447.43 1,618.57 78.34%175.9701-640-52225 2,066.00 Unemployment Taxes 414.00 0.00 414.00 100.00%0.0001-640-52250 414.00 Workman's Compensation 353.00 0.00 353.00 100.00%0.0001-640-52260 353.00 Category: 50 - Personnel Services Total:40,636.3815,948.57191,325.00 191,325.00 150,688.62 78.76 % Category: 60 - Purchased Services Software & Support 147,602.26 45,459.86 102,142.40 69.20%4,675.6101-640-60800 147,602.26 Security 1,350.00 0.00 1,350.00 100.00%0.0001-640-60900 1,350.00 Schools & Training 3,500.00 0.00 3,500.00 100.00%0.0001-640-63551 3,500.00 January 27, 2015 Town Council Minutes Page 46 of 62Town Council Page 73 of 188 Meeting Date: February 24, 2015 DR A F T Budget Report For Fiscal: 2014-2015 Period Ending: 12/31/2014 1/22/2015 1:00:01 AM Page 12 of 15 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Telephone 5,808.00 966.04 4,841.96 83.37%449.0801-640-64300 5,808.00 Communications /Pagers/Mobiles 2,716.00 487.55 2,228.45 82.05%74.0201-640-64400 2,716.00 Independent Labor 3,000.00 0.00 3,000.00 100.00%0.0001-640-67000 3,000.00 Copier Rental/Lease 7,908.00 2,722.87 5,185.13 65.57%1,226.4201-640-67150 7,908.00 Dues & Membership 250.00 150.00 100.00 40.00%0.0001-640-68100 250.00 Travel & per diem 2,849.00 0.00 2,849.00 100.00%0.0001-640-68200 2,849.00 Meetings 72.00 0.00 72.00 100.00%0.0001-640-68600 72.00 Category: 60 - Purchased Services Total:49,786.326,425.13175,055.26 175,055.26 125,268.94 71.56 % Category: 70 - Supplies Office Supplies 721.00 20.62 700.38 97.14%5.2401-640-70100 721.00 Printer Supplies 7,500.00 2,566.46 4,933.54 65.78%1,298.9601-640-70200 7,500.00 Postage 250.00 22.79 227.21 90.88%0.0001-640-70300 250.00 Uniforms 225.00 156.45 68.55 30.47%156.4501-640-72100 225.00 Hardware 16,623.00 3,071.54 13,551.46 81.52%662.8301-640-78600 16,623.00 Category: 70 - Supplies Total:5,837.862,123.4825,319.00 25,319.00 19,481.14 76.94 % Department: 640 - Information Services Total:96,260.5624,497.18391,699.26 391,699.26 295,438.70 75.42 % Department: 710 - Facilities Management Category: 60 - Purchased Services Electricity 15,000.00 1,574.02 13,425.98 89.51%733.5301-710-64000 15,000.00 Water 1,860.00 177.46 1,682.54 90.46%0.0001-710-64100 1,860.00 Insurance 54,265.00 53,241.92 1,023.08 1.89%0.0001-710-65000 54,265.00 Building Maintenance 10,000.00 3,142.23 6,857.77 68.58%1,747.8301-710-65200 10,000.00 Equipment Maintenance 250.00 467.88 -217.88 -87.15%467.8801-710-65350 250.00 Cleaning Services 17,292.00 3,707.00 13,585.00 78.56%1,441.0001-710-65400 17,292.00 Category: 60 - Purchased Services Total:62,310.514,390.2498,667.00 98,667.00 36,356.49 36.85 % Category: 70 - Supplies Furniture/Equipment<$5,000 10,875.00 5,035.95 5,839.05 53.69%0.0001-710-78500 10,875.00 Maintenance Supplies 1,500.00 1,281.70 218.30 14.55%32.2901-710-79100 1,500.00 Category: 70 - Supplies Total:6,317.6532.2912,375.00 12,375.00 6,057.35 48.95 % Department: 710 - Facilities Management Total:68,628.164,422.53111,042.00 111,042.00 42,413.84 38.20 % Expense Total:1,596,430.33542,608.328,600,033.26 8,600,033.26 7,003,602.93 81.44 % Fund: 01 - GENERAL FUND Surplus (Deficit):2,403,761.652,801,990.31-101,685.26 -101,685.26 2,505,446.91 2,463.92 % Report Surplus (Deficit):2,801,990.31 2,403,761.65-101,685.26 -101,685.26 2,505,446.91 2,463.92 % January 27, 2015 Town Council Minutes Page 47 of 62Town Council Page 74 of 188 Meeting Date: February 24, 2015 DR A F T Budget Report For Fiscal: 2014-2015 Period Ending: 12/31/2014 1/22/2015 1:00:01 AM Page 13 of 15 Group Summary Fiscal Activity Variance Favorable (Unfavorable) Period ActivityCategor… Current Total Budget Original Total Budget Percent Remaining Fund: 01 - GENERAL FUND Revenue Department: 000 - General 40 - Taxes 3,633,064.843,254,925.635,842,789.00 5,842,789.00 -2,209,724.16 37.82 % 41 - Licenses & Permits 227,843.1740,945.851,523,137.00 1,523,137.00 -1,295,293.83 85.04 % 42 - Intergovernmental 20,039.420.00269,919.00 269,919.00 -249,879.58 92.58 % 43 - Fines & Fees 39,724.9411,187.35466,101.00 466,101.00 -426,376.06 91.48 % 44 - Charges for Services 50,675.0421,962.21260,852.00 260,852.00 -210,176.96 80.57 % 45 - Rents 17,870.005,770.0067,500.00 67,500.00 -49,630.00 73.53 % 47 - Investment Income 838.27238.306,000.00 6,000.00 -5,161.73 86.03 % 49 - Other Financing Sources 0.000.0011,000.00 11,000.00 -11,000.00 100.00 % 51 - Miscellaneous 10,136.309,569.2951,050.00 51,050.00 -40,913.70 80.14 % 4,000,191.983,344,598.638,498,348.00 8,498,348.00 -4,498,156.02Department: 000 - General Total:52.93 % 4,000,191.983,344,598.638,498,348.00 8,498,348.00 -4,498,156.02Revenue Total:52.93 % Expense Department: 000 - General 99 - Other Financing Uses 0.000.00618,243.00 618,243.00 618,243.00 100.00 % 0.000.00618,243.00 618,243.00 618,243.00Department: 000 - General Total:100.00 % Department: 140 - Manager's Office 50 - Personnel Services 142,377.7953,099.73757,082.00 757,082.00 614,704.21 81.19 % 60 - Purchased Services 19,357.455,418.6390,119.00 90,119.00 70,761.55 78.52 % 70 - Supplies 6,766.482,430.5452,737.00 52,737.00 45,970.52 87.17 % 168,501.7260,948.90899,938.00 899,938.00 731,436.28Department: 140 - Manager's Office Total:81.28 % Department: 160 - Legal 50 - Personnel Services 34,155.3313,428.38162,446.00 162,446.00 128,290.67 78.97 % 60 - Purchased Services 1,008.98246.8123,125.00 23,125.00 22,116.02 95.64 % 70 - Supplies 1,173.16598.627,818.00 7,818.00 6,644.84 84.99 % 36,337.4714,273.81193,389.00 193,389.00 157,051.53Department: 160 - Legal Total:81.21 % Department: 251 - Police 50 - Personnel Services 396,678.80143,280.871,868,734.00 1,868,734.00 1,472,055.20 78.77 % 60 - Purchased Services 28,363.278,473.01134,269.00 134,269.00 105,905.73 78.88 % 70 - Supplies 14,718.641,955.90105,595.00 105,595.00 90,876.36 86.06 % 80 - Capital 158.000.001,500.00 1,500.00 1,342.00 89.47 % 439,918.71153,709.782,110,098.00 2,110,098.00 1,670,179.29Department: 251 - Police Total:79.15 % Department: 255 - EMS 50 - Personnel Services 175,859.0859,163.48764,304.00 764,304.00 588,444.92 76.99 % 60 - Purchased Services 7,385.111,792.3444,915.00 44,915.00 37,529.89 83.56 % 70 - Supplies 4,726.15619.3228,143.00 28,143.00 23,416.85 83.21 % 187,970.3461,575.14837,362.00 837,362.00 649,391.66Department: 255 - EMS Total:77.55 % Department: 360 - Streets 50 - Personnel Services 47,111.9617,896.56222,195.00 222,195.00 175,083.04 78.80 % 60 - Purchased Services 27,397.6313,149.83185,932.00 185,932.00 158,534.37 85.26 % 70 - Supplies 1,196.561,101.223,550.00 3,550.00 2,353.44 66.29 % 75,706.1532,147.61411,677.00 411,677.00 335,970.85Department: 360 - Streets Total:81.61 % Department: 400 - Parks 50 - Personnel Services 139,084.5351,865.40657,422.00 657,422.00 518,337.47 78.84 % 60 - Purchased Services 52,860.1512,932.10286,093.00 286,093.00 233,232.85 81.52 % 70 - Supplies 9,571.315,123.3835,071.00 35,071.00 25,499.69 72.71 % 201,515.9969,920.88978,586.00 978,586.00 777,070.01Department: 400 - Parks Total:79.41 % Department: 401 - Medians 50 - Personnel Services 31,946.4111,541.38151,083.00 151,083.00 119,136.59 78.86 % 60 - Purchased Services 24,408.406,022.12133,976.00 133,976.00 109,567.60 81.78 % 70 - Supplies 278.86235.0014,251.00 14,251.00 13,972.14 98.04 % January 27, 2015 Town Council Minutes Page 48 of 62Town Council Page 75 of 188 Meeting Date: February 24, 2015 DR A F T Budget Report For Fiscal: 2014-2015 Period Ending: 12/31/2014 1/22/2015 1:00:01 AM Page 14 of 15 Fiscal Activity Variance Favorable (Unfavorable) Period ActivityCategor… Current Total Budget Original Total Budget Percent Remaining 56,633.6717,798.50299,310.00 299,310.00 242,676.33Department: 401 - Medians Total:81.08 % Department: 450 - Recreation 50 - Personnel Services 41,446.7615,298.25393,165.00 393,165.00 351,718.24 89.46 % 60 - Purchased Services 16,441.719,271.2197,541.00 97,541.00 81,099.29 83.14 % 70 - Supplies 1,960.26290.8059,333.00 59,333.00 57,372.74 96.70 % 59,848.7324,860.26550,039.00 550,039.00 490,190.27Department: 450 - Recreation Total:89.12 % Department: 460 - Community Events 60 - Purchased Services 3,372.552,600.7843,583.00 43,583.00 40,210.45 92.26 % 70 - Supplies 2,459.68982.2616,618.00 16,618.00 14,158.32 85.20 % 5,832.233,583.0460,201.00 60,201.00 54,368.77Department: 460 - Community Events Total:90.31 % Department: 522 - Community Development 50 - Personnel Services 90,103.3533,380.33429,897.00 429,897.00 339,793.65 79.04 % 60 - Purchased Services 8,778.67909.48129,839.00 129,839.00 121,060.33 93.24 % 70 - Supplies 2,377.99207.8313,185.00 13,185.00 10,807.01 81.96 % 101,260.0134,497.64572,921.00 572,921.00 471,660.99Department: 522 - Community Development Total:82.33 % Department: 611 - Finance 50 - Personnel Services 46,807.9216,828.55266,946.00 266,946.00 220,138.08 82.47 % 60 - Purchased Services 21,227.3316,039.50116,801.00 116,801.00 95,573.67 81.83 % 70 - Supplies 819.37556.153,350.00 3,350.00 2,530.63 75.54 % 68,854.6233,424.20387,097.00 387,097.00 318,242.38Department: 611 - Finance Total:82.21 % Department: 615 - Municipal Court 50 - Personnel Services 14,797.855,250.4675,397.00 75,397.00 60,599.15 80.37 % 60 - Purchased Services 1,558.15300.008,889.00 8,889.00 7,330.85 82.47 % 70 - Supplies 171.2330.901,650.00 1,650.00 1,478.77 89.62 % 16,527.235,581.3685,936.00 85,936.00 69,408.77Department: 615 - Municipal Court Total:80.77 % Department: 630 - Human Resources 50 - Personnel Services 12,411.581,382.5887,655.00 87,655.00 75,243.42 85.84 % 60 - Purchased Services 168.71-50.693,440.00 3,440.00 3,271.29 95.10 % 70 - Supplies 54.4535.601,400.00 1,400.00 1,345.55 96.11 % 12,634.741,367.4992,495.00 92,495.00 79,860.26Department: 630 - Human Resources Total:86.34 % Department: 640 - Information Services 50 - Personnel Services 40,636.3815,948.57191,325.00 191,325.00 150,688.62 78.76 % 60 - Purchased Services 49,786.326,425.13175,055.26 175,055.26 125,268.94 71.56 % 70 - Supplies 5,837.862,123.4825,319.00 25,319.00 19,481.14 76.94 % 96,260.5624,497.18391,699.26 391,699.26 295,438.70Department: 640 - Information Services Total:75.42 % Department: 710 - Facilities Management 60 - Purchased Services 62,310.514,390.2498,667.00 98,667.00 36,356.49 36.85 % 70 - Supplies 6,317.6532.2912,375.00 12,375.00 6,057.35 48.95 % 68,628.164,422.53111,042.00 111,042.00 42,413.84Department: 710 - Facilities Management Total:38.20 % 1,596,430.33542,608.328,600,033.26 8,600,033.26 7,003,602.93Expense Total:81.44 % 2,403,761.652,801,990.31-101,685.26 -101,685.26 2,505,446.91Fund: 01 - GENERAL FUND Surplus (Deficit):2,463.92 % Report Surplus (Deficit):2,801,990.31 2,403,761.65-101,685.26 -101,685.26 2,505,446.91 2,463.92 % January 27, 2015 Town Council Minutes Page 49 of 62Town Council Page 76 of 188 Meeting Date: February 24, 2015 DR A F T Budget Report For Fiscal: 2014-2015 Period Ending: 12/31/2014 1/22/2015 1:00:01 AM Page 15 of 15 Fund Summary Fiscal Activity Variance Favorable (Unfavorable)Fund Period Activity Current Total Budget Original Total Budget 01 - GENERAL FUND 2,403,761.652,801,990.31-101,685.26 -101,685.26 2,505,446.91 Report Surplus (Deficit):2,801,990.31 2,403,761.65-101,685.26 -101,685.26 2,505,446.91 January 27, 2015 Town Council Minutes Page 50 of 62Town Council Page 77 of 188 Meeting Date: February 24, 2015 DR A F T ATTACHMENT C Partially Executed Oncor Settlement and Release Agreement January 27, 2015 Town Council Minutes Page 51 of 62Town Council Page 78 of 188 Meeting Date: February 24, 2015 D R A F T J a n u a r y 2 7 , 2 0 1 5 T o w n C o u n c i l M i n u t e s P a g e 5 2 o f 6 2 T o w n C o u n c i l P a g e 7 9 o f 1 8 8 M e e t i n g D a t e : F e b r u a r y 2 4 , 2 0 1 5 D R A F T J a n u a r y 2 7 , 2 0 1 5 T o w n C o u n c i l M i n u t e s P a g e 5 3 o f 6 2 T o w n C o u n c i l P a g e 8 0 o f 1 8 8 M e e t i n g D a t e : F e b r u a r y 2 4 , 2 0 1 5 D R A F T J a n u a r y 2 7 , 2 0 1 5 T o w n C o u n c i l M i n u t e s P a g e 5 4 o f 6 2 T o w n C o u n c i l P a g e 8 1 o f 1 8 8 M e e t i n g D a t e : F e b r u a r y 2 4 , 2 0 1 5 D R A F T J a n u a r y 2 7 , 2 0 1 5 T o w n C o u n c i l M i n u t e s P a g e 5 5 o f 6 2 T o w n C o u n c i l P a g e 8 2 o f 1 8 8 M e e t i n g D a t e : F e b r u a r y 2 4 , 2 0 1 5 D R A F T J a n u a r y 2 7 , 2 0 1 5 T o w n C o u n c i l M i n u t e s P a g e 5 6 o f 6 2 T o w n C o u n c i l P a g e 8 3 o f 1 8 8 M e e t i n g D a t e : F e b r u a r y 2 4 , 2 0 1 5 DR A F T ATTACHMENT D Oaths of Office January 27, 2015 Town Council Minutes Page 57 of 62Town Council Page 84 of 188 Meeting Date: February 24, 2015 DR A F T OATH OF OFFICE (Tex. Const. Art. XVI, Sec. l(a), amended 2001) IN THE NAME AND BY THE AUTHORITY OF THE STATE OF TEXAS Oath of Office I, ....L.:~~=-==-~:-=~~I0<!.....:==-4..::::...L.L-.:...--__, do solemnly swear (or affirm), that I will faithfully execute the duties of the office of \ Ud of the State of Texas, and will to the best of my ability itution and the laws oftHe United States and of this State, so help me God. A»f_y c£ Affiant Sworn to and subscribed before me by affiant on this 2.i_ day of TM\ I (11\j , 20 JS. f Person Administering Oath (municipal court seal) till~ Ei 1-&ocih 1-±uDIDi Printed Name l\)Dlzt~ (lutl 1'(_ Title Editor's Note: File with records of your office. January 27, 2015 Town Council Minutes Page 58 of 62Town Council Page 85 of 188 Meeting Date: February 24, 2015 DR A F T OATH OF OFFICE (Tex. Const. Art. XVI, Sec. l(a), amended 2001) IN THE NAME AND BY THE AUTHORITY OF THE STATE OF TEXAS Oath of Office I, Eri C. E?J . ~OX"i'O 'e,\oen , do solemnly swear (or affirm), that I will faithfully execute the duties of the office of 6 \te.rn:g;\t. lhu.nK:.itxJ ~WA.Yu~ of the State of Texas, and will to the best of my ability preserve, protect, and defend the Constitution and the laws ofte United States and of this State, so help m . Affiant Sworn to and subscribed before me by affiant on this 27 day of ~U~ , 20 i5. Signat e of Person Administering Oath (municipal court seal) t-b1~ 8 i~ ptbN~ NOkrnj ~\1c Title Editor's Note: File with records of your office. January 27, 2015 Town Council Minutes Page 59 of 62Town Council Page 86 of 188 Meeting Date: February 24, 2015 DR A F T ATTACHMENT E Anti-Bribery Oaths of Appointed Officer January 27, 2015 Town Council Minutes Page 60 of 62Town Council Page 87 of 188 Meeting Date: February 24, 2015 DR A F T ANTI-BRIBERY OATH OF APPOINTED OFFICER (Pursuant to Tex. Const. Art. XVI, Sec. l(b), amended 2001) THE STATE OF TEXAS Statement of Appointed Officer (Please type or print legibly) I, fDOX-'K-Q , ~ 10'f-, do solemnly swear (or affinn), that I have not directly or indirectly paid, offered, promised to pay, contributed, or promised to contribute any money or thing of value, or promised any public office or employment, as a reward to secure my appointment or confirmation thereof, so ~Ip n;_e G/; ~ JUL~ Wu 7 . · Affiant · Ji1~ 81.Sllbdh ~im · Printed Name N~Pu.b\1c. Title Editor's Note: File with your city before filing the Oath of Office. January 27, 2015 Town Council Minutes Page 61 of 62Town Council Page 88 of 188 Meeting Date: February 24, 2015 DR A F T ANTI-BRIBERY OATH OF APPOINTED OFFICER (Pursuant to Tex. Const. Art. XVI, Sec. l(b), amended 2001) THE STATE OF TEXAS Statement of Appointed Officer (Please type or print legibly) I, "k-ne, {?;). BMa\e. ben , do solemnly swear (or affirm), that I h indirectly paid, offered, promised to pay, contributed, or promised to contribute any money or thin any public office or employment, as a reward to secure my appointment or confirmatio f, not directly or e, or promised God . Affiant t-b1~81~~ · · Printed Name f\JDtruj P-UJk Title Editor's Note: File with your city before filing the Oath of Office. January 27, 2015 Town Council Minutes Page 62 of 62Town Council Page 89 of 188 Meeting Date: February 24, 2015 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12015-0149-T Name: Status:Type:Agenda Item Consent Agenda File created:In control:2/17/2015 Town Council On agenda:Final action:2/24/2015 Title:Consider and take appropriate action regarding financial and variance report dated January 2015. Attachments:January Financial Report FY 2015.pdf General Fund Budget Report.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding financial and variance report dated January 2015. Town Council Page 90 of 188 Meeting Date: February 24, 2015 TOWN OF TROPHY CLUB JANUARY 2015 FINANCIAL REPORT GENERAL FUND SUMMARY YEAR TO DATE JANUARY 33% Revenues Original Budget Revised Budget Year to Date Variance % Received Property Tax 5,166,466$ 5,166,466$ 4,611,764$ (554,702)$ 89% Licenses and Permits 710,631 710,631 219,142 (491,489) 31% Franchise Fees 812,506 812,506 116,620 (695,886) 14% Sales Tax 676,323 676,323 232,057 (444,266) 34% Fines and Fees 466,101 466,101 109,390 (356,711) 23% Intergovernmental 192,901 192,901 - (192,901) 0% Grants 77,018 77,018 38,297 (38,721) 50% Charges for Service 260,852 260,852 203,292 (57,560) 78% Investment Income 6,000 6,000 1,335 (4,665) 22% Miscellaneous Income 118,550 118,550 29,243 (89,307) 25% Total Revenues 8,487,348$ 8,487,348$ 5,561,140$ (2,926,208)$ 66% Other Sources Original Budget Revised Budget Year to Date Variance % Received Transfers In 11,000$ 11,000$ -$ (11,000) 0% Total Available Resources 8,498,348$ 8,498,348$ 5,561,140$ (2,937,208)$ 65% Expenditures Original Budget Revised Budget Year to Date Variance % Used Manager's Office 899,938$ 899,938$ 279,370$ 620,568$ 31% Human Resources 92,495 92,495 17,832 74,663 19% Information Services 423,312 423,312 172,763 250,549 41% Legal 193,389 193,389 54,874 138,515 28% Police 2,110,098 2,110,098 655,604 1,454,494 31% Emergency Medical Services 1,016,722 1,016,722 272,528 744,194 27% Streets 411,677 411,677 109,939 301,738 27% Medians 299,310 299,310 86,908 212,402 29% Parks 1,043,416 1,043,416 278,195 765,221 27% Recreation 550,039 550,039 87,811 462,228 16% Community Events 60,201 60,201 16,229 43,972 27% Community Development 572,921 572,921 154,156 418,765 27% Finance 387,097 387,097 118,400 268,697 31% Municipal Court 85,936 85,936 24,793 61,143 29% Facilities Maintenance 111,042 111,042 70,757 40,285 64% Total Expenditures 8,257,593$ 8,257,593$ 2,400,160$ 5,857,433$ 29% Other Uses Original Budget Revised Budget Year to Date Variance % Used Transfers Out (385,000)$ (385,000)$ -$ 385,000$ 0% Total Outflows of Resources 8,642,593$ 8,642,593$ 2,400,160$ 6,242,433$ 28% Percent of Budget Year Transpired Town Council Page 91 of 188 Meeting Date: February 24, 2015 TOWN OF TROPHY CLUB JANUARY 2015 FINANCIAL REPORT Fund balance Original Budget Revised Budget Year to Date Beginning fund balance 2,960,660$ 2,851,702$ 2,851,702$ + Net increase (Decrease)(144,245) (144,245) 3,160,980 Ending Fund Balance 2,816,415$ 2,707,457$ 6,012,682$ Fund balance Detail Original Budget Revised Budget Year to Date Reserve Fund balance (30% of Total Expenditures)2,477,278$ 2,477,278$ 720,048$ Assigned Fund Balance 228,138 228,138 228,138 Unassigned Fund Balance in Excess (Deficit) of 30%202,839 202,839 5,064,496 Total Fund balance 2,908,255$ 2,908,255$ 6,012,682$ Total Gross Sales Tax Receipts are 2% higher than expected, based on past trends From FY 2015 Budget Based on FY 2013 Audit Numbers 0.00 20,000.00 40,000.00 60,000.00 80,000.00 100,000.00 120,000.00 140,000.00 160,000.00 DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT Gross Sales Tax Receipts FY 2014 FY 2015 Town Council Page 92 of 188 Meeting Date: February 24, 2015 TOWN OF TROPHY CLUB JANUARY 2015 FINANCIAL REPORT Departmental Budget Reports YEAR TO DATE JANUARY 33% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 6,027,651$ 6,027,651$ 1,826,882$ 4,200,769$ 30% Services & Supplies 1,954,139 1,954,139 573,277 1,380,862 29% Capital 275,803 275,803 - 275,803 0% Total 8,257,593$ 8,257,593$ 2,400,160$ 5,857,433$ 29% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 757,082$ 757,082$ 240,287$ 516,795$ 32% Services & Supplies 142,856 142,856 39,084 103,772 27% Total 899,938$ 899,938$ 279,370$ 620,568$ 31% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 162,446$ 162,446$ 52,033$ 110,413$ 32% Services & Supplies 30,943 30,943 2,842 28,101 9% Total 193,389$ 193,389$ 54,874$ 138,515$ 28% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 87,655$ 87,655$ 17,617$ 70,038$ 20% Services & Supplies 4,840 4,840 215 4,625 4% Total 92,495$ 92,495$ 17,832$ 74,663$ 19% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 191,325$ 191,325$ 61,191$ 130,134$ 32% Services & Supplies 200,374 200,374 111,572 88,802 56% Capital 31,613 31,613 - 31,613 0% Total 423,312$ 423,312$ 172,763$ 250,549$ 41% Percent of Budget Year Transpired Manager's Office Legal Human Resources Information Services General Fund Summary Town Council Page 93 of 188 Meeting Date: February 24, 2015 TOWN OF TROPHY CLUB JANUARY 2015 FINANCIAL REPORT Departmental Budget Reports YEAR TO DATE JANUARY 33% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 1,868,734$ 1,868,734$ 596,168$ 1,272,566$ 32% Services & Supplies 241,364 241,364 59,436 181,928 25% Total 2,110,098$ 2,110,098$ 655,604$ 1,454,494$ 31% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 764,304$ 764,304$ 251,036$ 513,268$ 33% Services & Supplies 73,058 73,058 21,492 51,566 29% Capital 179,360 179,360 - 179,360 0% Total 1,016,722$ 1,016,722$ 272,528$ 744,194$ 27% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 222,195$ 222,195$ 67,776$ 154,419$ 31% Services & Supplies 189,482 189,482 42,163 147,319 22% Total 411,677$ 411,677$ 109,939$ 301,738$ 27% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 151,083$ 151,083$ 47,275$ 103,808$ 31% Services & Supplies 148,227 148,227 39,634 108,593 27% Total 299,310$ 299,310$ 86,908$ 212,402$ 29% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 75,397$ 75,397$ 22,474$ 52,923$ 30% Services & Supplies 10,539 10,539 2,319 8,220 22% Total 85,936$ 85,936$ 24,793$ 61,143$ 29% Percent of Budget Year Transpired Police EMS Medians Streets Municipal Court Town Council Page 94 of 188 Meeting Date: February 24, 2015 TOWN OF TROPHY CLUB JANUARY 2015 FINANCIAL REPORT Departmental Budget Reports YEAR TO DATE JANUARY 33% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 266,946$ 266,946$ 73,077$ 193,869$ 27% Services & Supplies 120,151 120,151 45,324 74,827 38% Total 387,097$ 387,097$ 118,400$ 268,697$ 31% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 429,897$ 429,897$ 136,233$ 293,664$ 32% Services & Supplies 143,024 143,024 17,923 125,101 13% Total 572,921$ 572,921$ 154,156$ 418,765$ 27% Category Original Budget Revised Budget Year to Date Variance % Used Services & Supplies 111,042$ 111,042$ 70,757$ 40,285$ 64% Total 111,042$ 111,042$ 70,757$ 40,285$ 64% Facilities Maintenance Percent of Budget Year Transpired Finance Community Development The Town's annual property insurance premiums were paid for in full under Facilities Maintenance in order to take advantage of an early payment discount. (This expenditure represents 50% of the department's budget, and the actual cost was $923 less than the budgeted amount.) Town Council Page 95 of 188 Meeting Date: February 24, 2015 TOWN OF TROPHY CLUB JANUARY 2015 FINANCIAL REPORT Departmental Budget Reports YEAR TO DATE DECEMBER 25% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 657,422$ 657,422$ 199,487$ 457,935$ 30% Services & Supplies 321,164 321,164 78,709 242,455 25% Capital 64,830 64,830 - 64,830 0% Total 1,043,416$ 1,043,416$ 278,195$ 765,221$ 27% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 393,165$ 393,165$ 62,230$ 330,935$ 16% Services & Supplies 156,874 156,874 25,581 131,293 16% Total 550,039$ 550,039$ 87,811$ 462,228$ 16% Category Original Budget Revised Budget Year to Date Variance % Used Services & Supplies 60,201$ 60,201$ 16,229$ 43,972$ 27% Total 60,201$ 60,201$ 16,229$ 43,972$ 27% Parks Recreation Community Events Percent of Budget Year Transpired Town Council Page 96 of 188 Meeting Date: February 24, 2015 TOWN OF TROPHY CLUB JANUARY 2015 FINANCIAL REPORT CAPITAL PROJECTS FUND YEAR TO DATE JANUARY 33% Revenues Original Budget Revised Budget Year to Date Variance % Received Contributions $ 200,000 $ 200,000 $ 63,367 136,633$ 32% Interest Income 500$ 500$ 617$ (117)$ 123% Total 200,500$ 200,500$ 63,984$ 136,516$ 32% Other Sources Original Budget Revised Budget Year to Date Variance % Received Transfer In 385,000$ 385,000$ -$ -$ 0% Total 385,000$ 385,000$ -$ -$ NA Expenditures Original Budget Revised Budget Year to Date Variance % Used Capital Outlay 4,627,524 4,627,524 235,583 4,391,941 5% Total 4,627,524$ 4,627,524$ 235,583$ 4,391,941$ 5% Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 4,275,854$ 4,275,854$ 4,275,854$ +Net Increase (Decrease)(4,042,024) (4,042,024) (171,599) Ending Fund Balance 233,830$ 233,830$ 4,104,255$ Percent of Budget Year Transpired From FY 2015 Budget Town Council Page 97 of 188 Meeting Date: February 24, 2015 TOWN OF TROPHY CLUB JANUARY 2015 FINANCIAL REPORT DEBT SERVICE FUND YEAR TO DATE JANUARY 33% Revenues Original Budget Revised Budget Year to Date Variance % Received Property Tax 1,498,303$ 1,498,303$ 1,334,883$ (163,421)$ 89% Interest Income 250 250 68 (182) 27% Total Revenue 1,498,553$ 1,498,553$ 1,334,951$ (163,602)$ 89% Other Sources Original Budget Revised Budget Year to Date Variance % Received Transfers In 127,350$ 127,350$ -$ 127,350$ 0% Total 127,350$ 127,350$ -$ 127,350$ 0% Expenditures Original Budget Revised Budget Year to Date Variance % Used Principal Payments 1,088,000$ 1,088,000$ -$ 1,088,000$ 0% Interest Payments 481,912 481,912 - 481,912 0% Paying Agent Fees 3,750 3,750 750 3,000 20% Total Expenditures 1,573,662$ 1,573,662$ 750$ 1,572,912$ 0% Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 122,222$ 122,222$ 122,222$ +Net Increase (Decrease)52,241 52,241 1,334,201 Ending Fund Balance 174,463$ 174,463$ 1,456,423$ Percent of Budget Year Transpired From FY 2015 Budget Town Council Page 98 of 188 Meeting Date: February 24, 2015 TOWN OF TROPHY CLUB JANUARY 2015 FINANCIAL REPORT CRIME CONTROL PREVENTION DISTRICT YEAR TO DATE JANUARY 33% Revenue Original Budget Revised Budget Year to Date Variance % Received Sales Tax 147,272$ 147,272$ 50,123$ (97,149)$ 34% Interest Income - - 38 38 NA Total Revenue 147,272$ 147,272$ 50,162$ (97,110)$ 34% Expenditures Original Budget Revised Budget Year to Date Variance % Used Services & Supplies 36,285$ 36,285$ 2,395$ 33,890$ 7% Capital Expenses 47,179 47,179 36,466 10,713 77% Total Expenditure 83,464$ 83,464$ 38,861$ 44,603$ 47% Other Uses Original Budget Revised Budget Year to Date Variance % Used Transfer to Debt Service 75,000$ 75,000$ -$ 75,000$ NA Total Other Uses 75,000$ 75,000$ -$ 75,000$ NA Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 92,246$ 92,246$ 92,246$ +Net Increase (Decrease)(11,192) (11,192) 11,301 Ending Fund Balance 81,054$ 81,054$ 103,547$ Percent of Budget Year Transpired Capital Expenses: The Police department purchased a 2015 Chevrolet Tahoe & Police graphics for the vehicle From FY 2015 Budget Town Council Page 99 of 188 Meeting Date: February 24, 2015 TOWN OF TROPHY CLUB JANUARY 2015 FINANCIAL REPORT COURT SECURITY FUND YEAR TO DATE JANUARY 33% Revenue Original Budget Revised Budget Year to Date Variance % Received Municipal Court Security Fee 3,788$ 3,788$ 799$ (2,989)$ 21% Total Revenue 3,788$ 3,788$ 799$ (2,989)$ 21% Other Uses Original Budget Revised Budget Year to Date Variance % Received Transfer to General Fund 3,000$ 3,000$ -$ 3,000$ 0% Total Other Uses 3,000$ 3,000$ -$ 3,000$ 0% Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 22,526$ 22,526$ 22,526$ +Net Increase (Decrease)788 788 799 Ending Fund Balance 23,314$ 23,314$ 23,325$ Percent of Budget Year Transpired From FY 2015 Budget Town Council Page 100 of 188 Meeting Date: February 24, 2015 TOWN OF TROPHY CLUB JANUARY 2015 FINANCIAL REPORT COURT TECHNOLOGY FUND YEAR TO DATE JANUARY 33% Revenue Original Budget Revised Budget Year to Date Variance % Received Fines & Fees 5,000$ 5,000$ 1,065$ (3,935)$ 21% Miscellaneous - - - - NA Total Revenue 5,000$ 5,000$ 1,065$ (3,935)$ 21% Expenditures Original Budget Revised Budget Year to Date Variance % Used Purchased Services 5,730$ 5,730$ 803$ 4,927$ 14% Total Expenditure 5,730$ 5,730$ 803$ 4,927$ 14% Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 22,071$ 22,071$ 22,071$ +Net Increase (Decrease)(730) (730) 263 Ending Fund Balance 21,341$ 21,341$ 22,334$ Percent of Budget Year Transpired From FY 2015 Budget Town Council Page 101 of 188 Meeting Date: February 24, 2015 TOWN OF TROPHY CLUB JANUARY 2015 FINANCIAL REPORT ECONOMIC DEVELOPMENT COPORATION 4B YEAR TO DATE JANUARY 33% Revenue Original Budget Revised Budget Year to Date Variance % Received Sales Tax 327,272$ 327,272$ 110,598$ 216,674$ 34% Interest Income 300 300 176 124 59% Total Revenue 327,572$ 327,572$ 110,775$ 216,797$ 34% Expenditures Original Budget Revised Budget Year to Date Variance % Used Auditing 1,000$ 1,000$ -$ 1,000$ 0% Advertising 3,000 3,000 - 3,000 0% Printing 500 500 - 500 0% Schools & Training 2,120 2,120 270 1,850 13% Dues & Membership 1,050 1,050 - 1,050 0% Travel & Per Diem 1,533 1,533 30 1,503 2% Office Supplies 400 400 15 385 4% Miscellaneous Expense 7,100 7,100 1,411 5,689 20% Capital EDC Projects 11,850 11,850 - 11,850 0% Incentive Programs 140,773 140,773 - 140,773 0% Total Expenditures 169,326$ 169,326$ 1,726$ 167,600$ 1% Other Uses Original Budget Revised Budget Year to Date Variance % Used Transfer to General Fund 155,634$ 155,634$ -$ 155,634$ 0% Total Other Uses 155,634$ 155,634$ -$ 155,634$ 0% Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 167,530$ 167,530$ 167,530$ +Net Increase (Decrease)2,612 2,612 109,048 Ending Fund Balance 170,142$ 170,142$ 276,578$ Percent of Budget Year Transpired From FY 2015 Budget Town Council Page 102 of 188 Meeting Date: February 24, 2015 TOWN OF TROPHY CLUB JANUARY 2015 FINANCIAL REPORT HOTEL OCCUPANCY YEAR TO DATE JANUARY 33% Revenue Original Budget Revised Budget Year to Date Variance % Received Hotel Occupancy Tax 233,416$ 233,416$ 79,883$ (153,533)$ 34% Interest income 300 300 158 (142) 53% Total Revenue 233,716$ 233,716$ 80,042$ (153,674)$ 34% Expenditures Original Budget Revised Budget Year to Date Variance % Used Event Rentals 38,825$ 38,825$ 7,080$ 31,745$ 18% Total Expenditures 38,825$ 38,825$ 7,080$ 31,745$ 18% Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 285,590$ 285,590$ 285,590$ +Net Increase (Decrease)194,891 194,891 72,962 Ending Fund Balance 480,481$ 480,481$ 358,552$ Percent of Budget Year Transpired From FY 2015 Budget Town Council Page 103 of 188 Meeting Date: February 24, 2015 TOWN OF TROPHY CLUB JANUARY 2015 FINANCIAL REPORT STORM DRAINAGE UTILITY FUND YEAR TO DATE JANUARY 33% Revenue Original Budget Revised Budget Year to Date Variance % Received Storm Drainage Fees 402,800$ 402,800$ 134,849$ (267,951)$ 33% Miscellaneous Revenue 21,000 21,000 - (21,000) NA Interest Income 100 100 18 (82) NA Total Revenue 423,900$ 423,900$ 134,867$ (289,033)$ 32% Expenses Original Budget Revised Budget Year to Date Variance % Used Operating Expenses 178,283 178,283 13,045 165,238 7% Debt Service 178,963 178,963 - 178,963 NA Total Expenses 357,246$ 357,246$ 13,045$ 344,201$ 4% Other Uses Original Budget Revised Budget Year to Date Variance % Used Transfer to Debt Service 27,350$ 27,350$ -$ 27,350$ 0% Total Other Uses 27,350$ 27,350$ -$ 27,350$ 0% Working Capital Year to Date Operating Days Beginning Working Capital 120,619$ 113 +Net Increase (Decrease)121,822 114 Ending Working Capital 242,441$ 227 Percent of Budget Year Transpired Town Council Page 104 of 188 Meeting Date: February 24, 2015 TOWN OF TROPHY CLUB JANUARY 2015 FINANCIAL REPORT STREET MAINTENANCE SALES TAX FUND YEAR TO DATE JANUARY 33% Revenue Original Budget Revised Budget Year to Date Variance % Received Sales Tax 163,636$ 163,636$ 55,299$ (108,337)$ 34% Total Revenue 163,636$ 163,636$ 55,299$ (108,337)$ 34% Expenditures Original Budget Revised Budget Year to Date Variance % Used Operating Expenditures 131,300$ 131,300$ 22,772$ 113,402$ 17% Total Expenses 131,300$ 131,300$ 22,772$ 108,528$ 17% Other Uses Original Budget Revised Budget Year to Date Variance % Used Transfer To Debt Service 25,000$ 25,000$ -$ 25,000$ 0% Total Other Uses 25,000$ 25,000$ -$ 25,000$ 0% Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 24,268$ 24,268$ 24,268$ +Net Increase (Decrease)7,336 7,336 32,527 Ending Fund Balance 31,604$ 31,604$ 56,795$ Percent of Budget Year Transpired From FY 2015 Budget Town Council Page 105 of 188 Meeting Date: February 24, 2015 TOWN OF TROPHY CLUB JANUARY 2015 FINANCIAL REPORT TROPHY CLUB PARK FUND YEAR TO DATE JANUARY 33% Revenue Original Budget Revised Budget Year to Date Variance % Received Park Revenue 153,752$ 153,752$ 44,366$ (109,386)$ 29% Interest Incom -$ -$ 6$ 6$ NA Total Revenue 153,752$ 153,752$ 44,372$ (109,380)$ 29% Expenses Original Budget Revised Budget Year to Date Variance % Used Salaries 43,008$ 43,008$ 12,248$ 30,760$ 28% Longevity 112 112 112 - 100% Stipend 300 300 900 (600) 300% Retirement 4,222 4,222 1,186 3,036 28% Medical Insurance 2,826 2,826 760 2,066 27% Dental Insurance 155 155 66 89 43% Vision Insurance 32 32 10 22 31% Life Insurance & Other 211 211 63 148 30% Social Security Taxes 2,673 2,673 805 1,868 30% Medicare Taxes 630 630 188 442 30% Unemployment Taxes 306 306 160 146 52% Workman's compensation 1,033 1,033 - 1,033 0% Total Personnel Services 55,508$ 55,508$ 16,498$ 39,010$ 30% Professional Outside Services 5,000$ 5,000$ 2,470$ 2,530$ 49% Auditing 1,000 1,000 - 1,000 0% Software & Support 3,849 3,849 80 3,769 2% Advertising 1,500 1,500 82 1,418 5% Printing 1,416 1,416 - 1,416 0% Schools & Training 340 340 - 340 0% Service Charges & Fees 6,000 6,000 - 6,000 0% Electricity 3,600 3,600 542 3,058 15% Water 1,697 1,697 642 1,055 38% Telephone 1,600 1,600 588 1,012 37% Communication/Pagers/Mo biles 1,560 1,560 707 853 45% Property Maintenance 10,500 10,500 6,707 3,793 64% Equipment Maintenance 2,426 2,426 107 2,319 4% Independent labor 10,200 10,200 3,200 7,000 31% Portable Toilets 4,000 4,000 911 3,089 23% Dues & Membership 320 320 30 290 9% Travel & Per Diem 387 387 836 (449) 216% Office Supplies 1,013 1,013 670 343 66% Postage 318 318 - 318 0% Fuel 1,490 1,490 326 1,164 22% Uniforms 645 645 310 335 48% Community Events 6,500 6,500 5,617 883 86% Small tools 1,400 1,400 30 1,370 2% Furniture/Equipment <$5,000 1,720 1,720 1,867 (147) 109% Maintenance Supplies 451 451 241 210 53% Miscellaneous Expense 557 557 43 514 8% Total Services & Supplies 69,489$ 69,489$ 26,005$ 43,484$ 37% Percent of Budget Year Transpired Town Council Page 106 of 188 Meeting Date: February 24, 2015 TOWN OF TROPHY CLUB JANUARY 2015 FINANCIAL REPORT TROPHY CLUB PARK FUND CONTINUED Capital Expense 25,330$ 25,330$ 24,112$ 1,218$ 95% Total Expenses 150,327$ 150,327$ 66,615$ 83,712$ 44% Other Uses Original Budget Revised Budget Year to Date Variance % Used Park Administration Transfer 8,000$ 8,000$ -$ 8,000$ 0% Total Other Uses 8,000$ 8,000$ -$ 8,000$ 0% Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 4,389$ 4,389$ 4,389$ +Net Increase (Decrease)(4,575) (4,575) (22,243) Ending Fund Balance (186)$ (186)$ (17,854)$ From FY 2015 Budget Town Council Page 107 of 188 Meeting Date: February 24, 2015 TOWN OF TROPHY CLUB JANUARY 2015 FINANCIAL REPORT RECREATIONAL PROGRAMS YEAR TO DATE JANUARY 33% Revenue Original Budget Revised Budget Year to Date Variance % Received Recreational Programs 4,000$ 4,000$ 578$ (3,422)$ 14% Total Revenue 4,000$ 4,000$ 578$ (3,422)$ NA Expenditures Original Budget Revised Budget Year to Date Variance % Used Recreational Programs 4,000$ 4,000$ 1,511$ 2,489$ 38% Total Expenditures 4,000$ 4,000$ 1,511$ 2,489$ NA Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 4,000$ 4,000$ 4,000$ +Net Increase (Decrease)- - (933) Ending Fund Balance 4,000$ 4,000$ 3,067$ Percent of Budget Year Transpired Town Council Page 108 of 188 Meeting Date: February 24, 2015 TOWN OF TROPHY CLUB JANUARY 2015 FINANCIAL REPORT 30TH ANNIVERSARY FUND YEAR TO DATE JANUARY 33% Revenue Original Budget Revised Budget Year to Date Variance % Received Donations -$ -$ 9,487$ 9,487$ NA Total Revenue -$ -$ 9,487$ 9,487$ NA Expenditures Original Budget Revised Budget Year to Date Variance % Used Community Events -$ -$ 662$ (662)$ NA Total Expenditures -$ -$ 662$ (662)$ NA Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 2,114$ 2,114$ 2,114$ +Net Increase (Decrease)- - 8,825 Ending Fund Balance 2,114$ 2,114$ 10,939$ Percent of Budget Year Transpired Town Council Page 109 of 188 Meeting Date: February 24, 2015 2/18/2015 9:21:56 PM Page 1 of 15 Budget Report Town of Trophy Club, TX Account Summary For Fiscal: 2014-2015 Period Ending: 01/31/2015 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Fund: 01 - GENERAL FUND Revenue Department: 000 - General Category: 40 - Taxes Property Taxes 5,138,466.00 4,607,387.94 -531,078.06 10.34%1,158,584.1201-000-40100 5,138,466.00 Property Taxes/Delinquent 15,000.00 3,984.35 -11,015.65 73.44%348.3401-000-40125 15,000.00 Property Taxes/Penalty & Interest 13,000.00 391.39 -12,608.61 96.99%-489.2401-000-40150 13,000.00 Sales Tax - General 654,543.00 221,196.93 -433,346.07 66.21%47,004.2401-000-40300 654,543.00 Mixed Beverage Tax 21,780.00 10,859.60 -10,920.40 50.14%5,307.9101-000-40360 21,780.00 Category: 40 - Taxes Total:4,843,820.211,210,755.375,842,789.00 5,842,789.00 -998,968.79 17.10 % Category: 41 - Licenses & Permits Electric Franchise 389,270.00 24,264.42 -365,005.58 93.77%23,890.0001-000-41050 389,270.00 Gas Franchise 69,690.00 0.00 -69,690.00 100.00%0.0001-000-41100 69,690.00 Telecommunication Franchise 49,188.00 12,885.52 -36,302.48 73.80%0.0001-000-41150 49,188.00 Cable Franchise 221,453.00 54,011.79 -167,441.21 75.61%0.0001-000-41200 221,453.00 Refuse Franchise 82,905.00 25,458.76 -57,446.24 69.29%3,512.2901-000-41250 82,905.00 Building Permits 500,952.00 160,340.12 -340,611.88 67.99%60,081.6501-000-41300 500,952.00 Miscellaneous Permits 209,679.00 58,801.93 -150,877.07 71.96%17,040.5401-000-41330 209,679.00 Category: 41 - Licenses & Permits Total:335,762.54104,524.481,523,137.00 1,523,137.00 -1,187,374.46 77.96 % Category: 42 - Intergovernmental MUD Service Contract 26,271.00 0.00 -26,271.00 100.00%0.0001-000-42000 26,271.00 Intergovernmental Transfer MUD 10,996.00 0.00 -10,996.00 100.00%0.0001-000-42100 10,996.00 Intergovernmental Transfer EDC 155,634.00 0.00 -155,634.00 100.00%0.0001-000-42150 155,634.00 Grant Revenue 77,018.00 38,297.12 -38,720.88 50.28%18,257.7001-000-42500 77,018.00 Category: 42 - Intergovernmental Total:38,297.1218,257.70269,919.00 269,919.00 -231,621.88 85.81 % Category: 43 - Fines & Fees City Vehicle Registration Fees/Child S…10,000.00 11,087.82 1,087.82 110.88%0.0001-000-43002 10,000.00 TC Magazine 0.00 5,250.00 5,250.00 0.00%0.0001-000-43003 0.00 Golf Cart Registration 1,000.00 400.00 -600.00 60.00%25.0001-000-43005 1,000.00 Records Management Revenue 500.00 205.00 -295.00 59.00%1.0001-000-43011 500.00 Municipal Court Fines/Fees 128,750.00 30,588.89 -98,161.11 76.24%6,877.0201-000-43100 128,750.00 Municipal Court - Child Safety Fees 5,665.00 1,550.00 -4,115.00 72.64%333.0101-000-43105 5,665.00 Zoning Fees 0.00 300.00 300.00 0.00%0.0001-000-43220 0.00 Platting Fees 3,000.00 245.00 -2,755.00 91.83%0.0001-000-43225 3,000.00 Developer Fees 30,000.00 56,791.07 26,791.07 189.30%56,791.0701-000-43230 30,000.00 P&Z Administrative Fees 3,000.00 1,030.00 -1,970.00 65.67%0.0001-000-43240 3,000.00 Day Camp Programs 60,000.00 0.00 -60,000.00 100.00%0.0001-000-43310 60,000.00 Community Events Revenue 1,200.00 0.00 -1,200.00 100.00%0.0001-000-43315 1,200.00 Pool Entry Fees 123,789.00 0.00 -123,789.00 100.00%0.0001-000-43320 123,789.00 Pool Rentals 19,480.00 0.00 -19,480.00 100.00%0.0001-000-43325 19,480.00 Swim Team Programs 26,260.00 0.00 -26,260.00 100.00%0.0001-000-43330 26,260.00 Aquatic Programs 19,190.00 0.00 -19,190.00 100.00%0.0001-000-43335 19,190.00 Pool Concessions 23,000.00 0.00 -23,000.00 100.00%0.0001-000-43340 23,000.00 Denton/Tarrant County - EMS 5,000.00 0.00 -5,000.00 100.00%0.0001-000-43425 5,000.00 Animal Control 3,500.00 1,408.00 -2,092.00 59.77%285.0001-000-43600 3,500.00 Miscellaneous Police Revenue 1,500.00 88.40 -1,411.60 94.11%0.0001-000-43650 1,500.00 Convenience Fees 1,267.00 445.90 -821.10 64.81%103.0401-000-43800 1,267.00 Category: 43 - Fines & Fees Total:109,390.0864,415.14466,101.00 466,101.00 -356,710.92 76.53 % Category: 44 - Charges for Services EMS Runs 150,072.00 52,576.06 -97,495.94 64.97%11,058.0201-000-44000 150,072.00 NISD Contract for SRO 102,780.00 102,779.34 -0.66 0.00%102,779.3401-000-44001 102,780.00 Town Council Page 110 of 188 Meeting Date: February 24, 2015 Budget Report For Fiscal: 2014-2015 Period Ending: 01/31/2015 2/18/2015 9:21:56 PM Page 2 of 15 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget PID Reimbursement 8,000.00 47,715.16 39,715.16 596.44%38,558.1601-000-44003 8,000.00 CIA Lien Revenues 0.00 221.75 221.75 0.00%221.7501-000-44006 0.00 Category: 44 - Charges for Services Total:203,292.31152,617.27260,852.00 260,852.00 -57,559.69 22.07 % Category: 45 - Rents Recreation Rentals 33,000.00 6,370.00 -26,630.00 80.70%0.0001-000-45100 33,000.00 Cell Tower Lease Revenue 34,500.00 11,500.00 -23,000.00 66.67%0.0001-000-45150 34,500.00 Category: 45 - Rents Total:17,870.000.0067,500.00 67,500.00 -49,630.00 73.53 % Category: 46 - Contributions and Donations Donations 0.00 1,180.00 1,180.00 0.00%1,180.0001-000-46000 0.00 Category: 46 - Contributions and Donations Total:1,180.001,180.000.00 0.00 1,180.00 0.00 % Category: 47 - Investment Income Interest Income 6,000.00 1,334.59 -4,665.41 77.76%496.3201-000-47000 6,000.00 Category: 47 - Investment Income Total:1,334.59496.326,000.00 6,000.00 -4,665.41 77.76 % Category: 49 - Other Financing Sources Transfer In 11,000.00 0.00 -11,000.00 100.00%0.0001-000-49220 11,000.00 Category: 49 - Other Financing Sources Total:0.000.0011,000.00 11,000.00 -11,000.00 100.00 % Category: 51 - Miscellaneous Miscellaneous Revenue 51,050.00 10,192.76 -40,857.24 80.03%56.4601-000-51012 51,050.00 Category: 51 - Miscellaneous Total:10,192.7656.4651,050.00 51,050.00 -40,857.24 80.03 % Department: 000 - General Total:5,561,139.611,552,302.748,498,348.00 8,498,348.00 -2,937,208.39 34.56 % Revenue Total:5,561,139.611,552,302.748,498,348.00 8,498,348.00 -2,937,208.39 34.56 % Expense Department: 000 - General Category: 99 - Other Financing Uses Transfer Out 385,000.00 0.00 385,000.00 100.00%0.0001-000-99150 385,000.00 Transfer to Future Replacement Rese…233,243.00 0.00 233,243.00 100.00%0.0001-000-99500 233,243.00 Category: 99 - Other Financing Uses Total:0.000.00618,243.00 618,243.00 618,243.00 100.00 % Department: 000 - General Total:0.000.00618,243.00 618,243.00 618,243.00 100.00 % Department: 140 - Manager's Office Category: 50 - Personnel Services Salaries - Regular 523,682.00 169,180.87 354,501.13 67.69%72,231.7601-140-50100 523,682.00 Salaries - Longevity 1,863.00 1,882.50 -19.50 -1.05%0.0001-140-50140 1,863.00 Salaries - Stipend 4,500.00 4,000.00 500.00 11.11%0.0001-140-50145 4,500.00 Retirement 115,002.00 35,038.91 79,963.09 69.53%14,040.2401-140-51200 115,002.00 Medical Insurance 51,838.00 12,966.76 38,871.24 74.99%3,592.9001-140-51210 51,838.00 Dental Insurance 3,828.00 958.58 2,869.42 74.96%263.3501-140-51215 3,828.00 Vision Insurance 819.00 206.55 612.45 74.78%56.7401-140-51216 819.00 Life Insurance & Other 3,445.00 912.92 2,532.08 73.50%250.8001-140-51218 3,445.00 Social Security Taxes 29,400.00 7,951.58 21,448.42 72.95%4,462.1801-140-52220 29,400.00 Medicare Taxes 7,686.00 2,524.60 5,161.40 67.15%1,043.5601-140-52225 7,686.00 Unemployment Taxes 1,242.00 939.84 302.16 24.33%932.2201-140-52250 1,242.00 Workman's Compensation 1,327.00 0.00 1,327.00 100.00%0.0001-140-52260 1,327.00 Pre-employment Physicals/Testing 0.00 35.00 -35.00 0.00%35.0001-140-52290 0.00 Auto Allowance 12,000.00 3,640.00 8,360.00 69.67%1,000.0001-140-52950 12,000.00 Employee Relations 450.00 48.43 401.57 89.24%0.0001-140-52960 450.00 Category: 50 - Personnel Services Total:240,286.5497,908.75757,082.00 757,082.00 516,795.46 68.26 % Category: 60 - Purchased Services Professional Outside Services 2,000.00 0.00 2,000.00 100.00%0.0001-140-60100 2,000.00 TC Magazine 0.00 9,000.00 -9,000.00 0.00%3,000.0001-140-60110 0.00 Records Management 1,584.00 626.00 958.00 60.48%231.5001-140-60805 1,584.00 Newsletter/Year-in-Review 10,000.00 0.00 10,000.00 100.00%0.0001-140-61500 10,000.00 Elections 24,000.00 9,242.58 14,757.42 61.49%400.0001-140-62100 24,000.00 Advertising 3,000.00 117.50 2,882.50 96.08%0.0001-140-63200 3,000.00 Printing 2,000.00 0.00 2,000.00 100.00%0.0001-140-63250 2,000.00 Schools & Training 3,775.00 88.25 3,686.75 97.66%0.0001-140-63551 3,775.00 Town Council Page 111 of 188 Meeting Date: February 24, 2015 Budget Report For Fiscal: 2014-2015 Period Ending: 01/31/2015 2/18/2015 9:21:56 PM Page 3 of 15 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Telephone 500.00 0.00 500.00 100.00%0.0001-140-64300 500.00 Communications /Pagers/Mobiles 4,980.00 1,128.30 3,851.70 77.34%337.9901-140-64400 4,980.00 Independent Labor 1,700.00 534.00 1,166.00 68.59%195.0001-140-67000 1,700.00 Dues & Membership 19,294.00 8,848.45 10,445.55 54.14%669.0001-140-68100 19,294.00 Travel & per diem 7,678.00 1,278.71 6,399.29 83.35%0.0001-140-68200 7,678.00 Meetings 9,608.00 788.30 8,819.70 91.80%19.4401-140-68600 9,608.00 Category: 60 - Purchased Services Total:31,652.094,852.9390,119.00 90,119.00 58,466.91 64.88 % Category: 70 - Supplies Office Supplies 3,000.00 309.91 2,690.09 89.67%1.7501-140-70100 3,000.00 Postage 2,187.00 567.59 1,619.41 74.05%23.3701-140-70300 2,187.00 Publications/Books/Subscriptions 48.00 0.00 48.00 100.00%0.0001-140-70400 48.00 Mayor/Council Expense 20,402.00 4,095.37 16,306.63 79.93%468.5001-140-70600 20,402.00 Maintenance Supplies 100.00 0.00 100.00 100.00%0.0001-140-79100 100.00 Contingency Expense 25,000.00 2,458.56 22,541.44 90.17%0.0001-140-79900 25,000.00 Miscellaneous Expense 2,000.00 0.00 2,000.00 100.00%0.0001-140-79999 2,000.00 Category: 70 - Supplies Total:7,431.43493.6252,737.00 52,737.00 45,305.57 85.91 % Department: 140 - Manager's Office Total:279,370.06103,255.30899,938.00 899,938.00 620,567.94 68.96 % Department: 160 - Legal Category: 50 - Personnel Services Salaries - Regular 116,233.00 36,803.61 79,429.39 68.34%13,334.6401-160-50100 116,233.00 Salaries - Longevity 1,058.00 1,057.50 0.50 0.05%0.0001-160-50140 1,058.00 Salaries - Stipend 750.00 750.00 0.00 0.00%0.0001-160-50145 750.00 Retirement 28,203.00 8,242.43 19,960.57 70.77%2,754.9301-160-51200 28,203.00 Medical Insurance 5,570.00 1,667.19 3,902.81 70.07%464.1401-160-51210 5,570.00 Dental Insurance 387.00 117.43 269.57 69.66%32.2601-160-51215 387.00 Vision Insurance 81.00 24.61 56.39 69.62%6.7601-160-51216 81.00 Life Insurance & Other 696.00 209.15 486.85 69.95%57.4601-160-51218 696.00 Social Security Taxes 7,254.00 2,393.84 4,860.16 67.00%826.7401-160-52220 7,254.00 Medicare Taxes 1,712.00 559.85 1,152.15 67.30%193.3501-160-52225 1,712.00 Unemployment Taxes 207.00 207.00 0.00 0.00%207.0001-160-52250 207.00 Workman's Compensation 295.00 0.00 295.00 100.00%0.0001-160-52260 295.00 Category: 50 - Personnel Services Total:52,032.6117,877.28162,446.00 162,446.00 110,413.39 67.97 % Category: 60 - Purchased Services Professional Outside Services 20,000.00 197.50 19,802.50 99.01%0.0001-160-60100 20,000.00 Schools & Training 450.00 0.00 450.00 100.00%0.0001-160-63551 450.00 Telephone 76.00 0.00 76.00 100.00%0.0001-160-64300 76.00 Communications /Pagers/Mobiles 624.00 95.16 528.84 84.75%50.7601-160-64400 624.00 Dues & Membership 475.00 75.00 400.00 84.21%0.0001-160-68100 475.00 Travel & per diem 1,500.00 742.77 757.23 50.48%0.0001-160-68200 1,500.00 Category: 60 - Purchased Services Total:1,110.4350.7623,125.00 23,125.00 22,014.57 95.20 % Category: 70 - Supplies Office Supplies 130.00 21.87 108.13 83.18%1.7501-160-70100 130.00 Postage 10.00 35.37 -25.37 -253.70%0.0001-160-70300 10.00 Publications/Books/Subscriptions 7,628.00 1,674.00 5,954.00 78.05%558.0001-160-70400 7,628.00 Miscellaneous Expense 50.00 0.00 50.00 100.00%0.0001-160-79999 50.00 Category: 70 - Supplies Total:1,731.24559.757,818.00 7,818.00 6,086.76 77.86 % Department: 160 - Legal Total:54,874.2818,487.79193,389.00 193,389.00 138,514.72 71.62 % Department: 251 - Police Category: 50 - Personnel Services Salaries - Regular 1,249,755.00 383,635.30 866,119.70 69.30%140,156.7201-251-50100 1,249,755.00 Salaries - Overtime 46,324.00 21,550.34 24,773.66 53.48%12,911.6501-251-50130 46,324.00 Salaries - Longevity 12,728.00 12,072.50 655.50 5.15%0.0001-251-50140 12,728.00 Salaries - Stipend 15,750.00 16,600.00 -850.00 -5.40%0.0001-251-50145 15,750.00 Salaries - Certification 12,000.00 3,626.00 8,374.00 69.78%1,075.0001-251-50160 12,000.00 Salaries - Holiday Pay 25,080.00 19,658.20 5,421.80 21.62%242.3201-251-50180 25,080.00 Retirement 217,589.00 61,092.75 156,496.25 71.92%20,012.6301-251-51200 217,589.00 Town Council Page 112 of 188 Meeting Date: February 24, 2015 Budget Report For Fiscal: 2014-2015 Period Ending: 01/31/2015 2/18/2015 9:21:56 PM Page 4 of 15 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Medical Insurance 127,636.00 32,436.39 95,199.61 74.59%9,048.4001-251-51210 127,636.00 Dental Insurance 10,321.00 2,668.89 7,652.11 74.14%741.1901-251-51215 10,321.00 Vision Insurance 2,271.00 590.25 1,680.75 74.01%164.1601-251-51216 2,271.00 Life Insurance & Other 10,882.00 2,852.87 8,029.13 73.78%814.2201-251-51218 10,882.00 Social Security Taxes 83,445.00 27,447.46 55,997.54 67.11%9,328.4201-251-52220 83,445.00 Medicare Taxes 19,752.00 6,419.40 13,332.60 67.50%2,181.7001-251-52225 19,752.00 Unemployment Taxes 5,085.00 4,351.63 733.37 14.42%3,397.3701-251-52250 5,085.00 Workman's Compensation 27,116.00 0.00 27,116.00 100.00%0.0001-251-52260 27,116.00 Pre-employment Physicals/Testing 1,200.00 545.00 655.00 54.58%35.0001-251-52290 1,200.00 Clothing Allowance 1,800.00 621.00 1,179.00 65.50%225.0001-251-52940 1,800.00 Category: 50 - Personnel Services Total:596,167.98200,333.781,868,734.00 1,868,734.00 1,272,566.02 68.10 % Category: 60 - Purchased Services Printing 800.00 7.50 792.50 99.06%0.0001-251-63250 800.00 Schools & Training 5,500.00 2,232.54 3,267.46 59.41%0.0001-251-63551 5,500.00 Electricity 18,500.00 3,330.71 15,169.29 82.00%1,144.3001-251-64000 18,500.00 Water 1,500.00 237.17 1,262.83 84.19%-190.3101-251-64100 1,500.00 Telephone 1,000.00 0.00 1,000.00 100.00%0.0001-251-64300 1,000.00 Communications /Pagers/Mobiles 12,864.00 3,097.82 9,766.18 75.92%846.7801-251-64400 12,864.00 Building Maintenance 12,500.00 2,246.08 10,253.92 82.03%167.1601-251-65200 12,500.00 Vehicle Maintenance 21,730.00 4,857.90 16,872.10 77.64%1,304.6501-251-65300 21,730.00 Equipment Maintenance 4,250.00 3,214.45 1,035.55 24.37%241.0001-251-65350 4,250.00 Cleaning Services 0.00 158.29 -158.29 0.00%59.7701-251-65400 0.00 Qualifying Expenses 5,400.00 424.98 4,975.02 92.13%0.0001-251-66200 5,400.00 Emergency Management 2,000.00 1,220.00 780.00 39.00%0.0001-251-66250 2,000.00 Dispatch - Denton County 34,600.00 12,271.90 22,328.10 64.53%3,067.9501-251-66500 34,600.00 Independent Labor 6,000.00 1,300.00 4,700.00 78.33%450.0001-251-67000 6,000.00 Dues & Membership 2,250.00 195.00 2,055.00 91.33%0.0001-251-68100 2,250.00 Travel & per diem 5,000.00 1,964.79 3,035.21 60.70%389.2401-251-68200 5,000.00 Meetings 375.00 39.54 335.46 89.46%17.5401-251-68600 375.00 Category: 60 - Purchased Services Total:36,798.677,498.08134,269.00 134,269.00 97,470.33 72.59 % Category: 70 - Supplies Office Supplies 2,500.00 548.83 1,951.17 78.05%167.4101-251-70100 2,500.00 Postage 900.00 112.01 787.99 87.55%0.0001-251-70300 900.00 Publications/Books/Subscriptions 350.00 0.00 350.00 100.00%0.0001-251-70400 350.00 Fuel 58,995.00 8,803.45 50,191.55 85.08%1,692.2501-251-71000 58,995.00 Uniforms 14,500.00 4,659.07 9,840.93 67.87%1,573.5801-251-72100 14,500.00 Protective Clothing 3,950.00 2,044.07 1,905.93 48.25%0.0001-251-72150 3,950.00 Investigative Materials 6,500.00 3,139.25 3,360.75 51.70%505.4201-251-72400 6,500.00 Animal Control 6,250.00 1,000.00 5,250.00 84.00%250.0001-251-77100 6,250.00 Small Equipment 6,150.00 263.35 5,886.65 95.72%71.0501-251-78400 6,150.00 Furniture/Equipment<$5,000 2,000.00 820.88 1,179.12 58.96%820.8801-251-78500 2,000.00 Maintenance Supplies 2,000.00 764.34 1,235.66 61.78%228.0601-251-79100 2,000.00 Miscellaneous Expense 1,500.00 251.50 1,248.50 83.23%0.0001-251-79999 1,500.00 Category: 70 - Supplies Total:22,406.755,308.65105,595.00 105,595.00 83,188.25 78.78 % Category: 80 - Capital Programs & Special Projects 1,500.00 230.99 1,269.01 84.60%72.9901-251-87100 1,500.00 Category: 80 - Capital Total:230.9972.991,500.00 1,500.00 1,269.01 84.60 % Department: 251 - Police Total:655,604.39213,213.502,110,098.00 2,110,098.00 1,454,493.61 68.93 % Department: 255 - EMS Category: 50 - Personnel Services Salaries - Regular 471,029.00 147,023.10 324,005.90 68.79%53,437.5501-255-50100 471,029.00 Salaries - Overtime 45,258.00 10,732.16 34,525.84 76.29%2,732.5501-255-50130 45,258.00 Salaries - Longevity 5,501.00 5,291.28 209.72 3.81%0.0001-255-50140 5,501.00 Salaries - Stipend 11,250.00 10,117.50 1,132.50 10.07%0.0001-255-50145 11,250.00 Salaries - Certification 4,800.00 1,506.50 3,293.50 68.61%462.5001-255-50160 4,800.00 Salaries - Holiday Pay 14,749.00 14,392.75 356.25 2.42%0.0001-255-50180 14,749.00 Retirement 91,367.00 26,797.63 64,569.37 70.67%7,541.1501-255-51200 91,367.00 Town Council Page 113 of 188 Meeting Date: February 24, 2015 Budget Report For Fiscal: 2014-2015 Period Ending: 01/31/2015 2/18/2015 9:21:56 PM Page 5 of 15 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Medical Insurance 59,167.00 17,664.70 41,502.30 70.14%4,916.0901-255-51210 59,167.00 Dental Insurance 4,387.00 1,370.23 3,016.77 68.77%376.4501-255-51215 4,387.00 Vision Insurance 807.00 240.65 566.35 70.18%66.0801-255-51216 807.00 Life Insurance & Other 4,030.00 1,198.69 2,831.31 70.26%329.2501-255-51218 4,030.00 Social Security Taxes 33,563.00 10,888.73 22,674.27 67.56%3,282.5801-255-52220 33,563.00 Medicare Taxes 8,013.00 2,547.17 5,465.83 68.21%767.8101-255-52225 8,013.00 Unemployment Taxes 1,620.00 1,264.56 355.44 21.94%1,264.5601-255-52250 1,620.00 Workman's Compensation 8,763.00 0.00 8,763.00 100.00%0.0001-255-52260 8,763.00 Category: 50 - Personnel Services Total:251,035.6575,176.57764,304.00 764,304.00 513,268.35 67.15 % Category: 60 - Purchased Services Collection Fees 14,006.00 2,974.41 11,031.59 78.76%1,866.3501-255-62000 14,006.00 Hazmat Disposal 500.00 0.00 500.00 100.00%0.0001-255-62200 500.00 Radios 500.00 0.00 500.00 100.00%0.0001-255-63450 500.00 Schools & Training 1,575.00 630.00 945.00 60.00%0.0001-255-63551 1,575.00 Electricity 6,700.00 1,996.98 4,703.02 70.19%0.0001-255-64000 6,700.00 Water 1,750.00 326.00 1,424.00 81.37%0.0001-255-64100 1,750.00 Telephone 120.00 0.00 120.00 100.00%0.0001-255-64300 120.00 Communications /Pagers/Mobiles 2,616.00 660.30 1,955.70 74.76%177.6501-255-64400 2,616.00 Building Maintenance 200.00 92.98 107.02 53.51%0.0001-255-65200 200.00 Vehicle Maintenance 4,500.00 2,707.39 1,792.61 39.84%2,643.8501-255-65300 4,500.00 Equipment Maintenance 4,700.00 0.00 4,700.00 100.00%0.0001-255-65350 4,700.00 Dispatch - Denton County 2,216.00 2,215.50 0.50 0.02%0.0001-255-66500 2,216.00 Dues & Membership 1,332.00 0.00 1,332.00 100.00%0.0001-255-68100 1,332.00 Flags & Repairs 2,000.00 1,271.10 728.90 36.45%0.0001-255-68190 2,000.00 Travel & per diem 1,600.00 60.01 1,539.99 96.25%0.0001-255-68200 1,600.00 Meetings 100.00 0.00 100.00 100.00%0.0001-255-68600 100.00 Safety Programs 500.00 0.00 500.00 100.00%0.0001-255-68700 500.00 Category: 60 - Purchased Services Total:12,934.674,687.8544,915.00 44,915.00 31,980.33 71.20 % Category: 70 - Supplies Office Supplies 150.00 0.00 150.00 100.00%0.0001-255-70100 150.00 Postage 70.00 51.72 18.28 26.11%23.3701-255-70300 70.00 Publications/Books/Subscriptions 200.00 0.00 200.00 100.00%0.0001-255-70400 200.00 Fuel 6,423.00 2,779.87 3,643.13 56.72%341.8601-255-71000 6,423.00 Uniforms 2,500.00 550.56 1,949.44 77.98%0.0001-255-72100 2,500.00 Medical Control 7,000.00 975.00 6,025.00 86.07%0.0001-255-72200 7,000.00 Pharmacy 2,750.00 1,634.98 1,115.02 40.55%1,186.3401-255-72220 2,750.00 Oxygen 900.00 264.15 635.85 70.65%0.0001-255-72250 900.00 Disposable Supplies 5,400.00 1,713.25 3,686.75 68.27%1,181.2701-255-72500 5,400.00 Small Equipment 2,200.00 147.98 2,052.02 93.27%0.0001-255-78400 2,200.00 Maintenance Supplies 150.00 91.11 58.89 39.26%0.0001-255-79100 150.00 Miscellaneous Expense 400.00 348.75 51.25 12.81%125.0001-255-79999 400.00 Category: 70 - Supplies Total:8,557.372,857.8428,143.00 28,143.00 19,585.63 69.59 % Department: 255 - EMS Total:272,527.6982,722.26837,362.00 837,362.00 564,834.31 67.45 % Department: 360 - Streets Category: 50 - Personnel Services Salaries - Regular 148,225.00 45,720.20 102,504.80 69.15%15,354.4701-360-50100 148,225.00 Salaries - Overtime 3,000.00 243.25 2,756.75 91.89%0.0001-360-50130 3,000.00 Salaries - Longevity 1,961.00 1,961.25 -0.25 -0.01%0.0001-360-50140 1,961.00 Salaries - Stipend 2,085.00 2,015.00 70.00 3.36%0.0001-360-50145 2,085.00 Retirement 26,229.00 7,185.01 19,043.99 72.61%2,097.4801-360-51200 26,229.00 Medical Insurance 19,860.00 5,852.19 14,007.81 70.53%1,539.0001-360-51210 19,860.00 Dental Insurance 1,541.00 421.46 1,119.54 72.65%108.6901-360-51215 1,541.00 Vision Insurance 298.00 89.93 208.07 69.82%23.1701-360-51216 298.00 Life Insurance & Other 1,288.00 373.22 914.78 71.02%94.5601-360-51218 1,288.00 Social Security Taxes 9,498.00 2,870.94 6,627.06 69.77%890.7601-360-52220 9,498.00 Medicare Taxes 2,251.00 671.46 1,579.54 70.17%208.3401-360-52225 2,251.00 Unemployment Taxes 573.00 372.37 200.63 35.01%347.8501-360-52250 573.00 Town Council Page 114 of 188 Meeting Date: February 24, 2015 Budget Report For Fiscal: 2014-2015 Period Ending: 01/31/2015 2/18/2015 9:21:56 PM Page 6 of 15 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Workman's Compensation 5,386.00 0.00 5,386.00 100.00%0.0001-360-52260 5,386.00 Category: 50 - Personnel Services Total:67,776.2820,664.32222,195.00 222,195.00 154,418.72 69.50 % Category: 60 - Purchased Services Professional Services - PID Utility 5,000.00 0.00 5,000.00 100.00%0.0001-360-60100 5,000.00 Schools & Training 600.00 0.00 600.00 100.00%0.0001-360-63551 600.00 Electricity 173,237.00 39,599.32 133,637.68 77.14%12,747.1301-360-64000 173,237.00 Telephone 125.00 0.00 125.00 100.00%0.0001-360-64300 125.00 Communications /Pagers/Mobiles 2,580.00 670.41 1,909.59 74.02%171.1701-360-64400 2,580.00 Vehicle Maintenance 0.00 23.00 -23.00 0.00%0.0001-360-65300 0.00 Equipment Maintenance 3,000.00 18.42 2,981.58 99.39%7.9601-360-65350 3,000.00 Dues & Membership 428.00 184.00 244.00 57.01%0.0001-360-68100 428.00 Travel & per diem 812.00 0.00 812.00 100.00%0.0001-360-68200 812.00 Meetings 150.00 0.00 150.00 100.00%0.0001-360-68600 150.00 Category: 60 - Purchased Services Total:40,495.1512,926.26185,932.00 185,932.00 145,436.85 78.22 % Category: 70 - Supplies Office Supplies 200.00 21.87 178.13 89.07%1.7501-360-70100 200.00 Postage 100.00 0.00 100.00 100.00%0.0001-360-70300 100.00 Fuel 0.00 78.80 -78.80 0.00%0.0001-360-71000 0.00 Uniforms 1,750.00 1,236.37 513.63 29.35%140.4001-360-72100 1,750.00 Small Tools 1,500.00 330.74 1,169.26 77.95%330.7401-360-78200 1,500.00 Category: 70 - Supplies Total:1,667.78472.893,550.00 3,550.00 1,882.22 53.02 % Department: 360 - Streets Total:109,939.2134,063.47411,677.00 411,677.00 301,737.79 73.29 % Department: 400 - Parks Category: 50 - Personnel Services Salaries - Regular 428,803.00 129,573.45 299,229.55 69.78%44,057.8101-400-50100 428,803.00 Salaries - Overtime 12,500.00 3,263.77 9,236.23 73.89%31.5501-400-50130 12,500.00 Salaries - Longevity 3,461.00 3,490.00 -29.00 -0.84%0.0001-400-50140 3,461.00 Salaries - Stipend 7,125.00 7,375.00 -250.00 -3.51%0.0001-400-50145 7,125.00 Salaries - Certification 1,500.00 410.00 1,090.00 72.67%125.0001-400-50160 1,500.00 Retirement 76,589.00 20,734.82 55,854.18 72.93%6,039.7401-400-51200 76,589.00 Medical Insurance 68,640.00 20,351.42 48,288.58 70.35%5,188.8501-400-51210 68,640.00 Dental Insurance 4,861.00 1,409.66 3,451.34 71.00%349.5101-400-51215 4,861.00 Vision Insurance 1,050.00 329.14 720.86 68.65%80.7901-400-51216 1,050.00 Life Insurance & Other 3,762.00 1,191.02 2,570.98 68.34%301.6801-400-51218 3,762.00 Social Security Taxes 27,668.00 8,357.63 19,310.37 69.79%2,608.0201-400-52220 27,668.00 Medicare Taxes 6,574.00 1,954.72 4,619.28 70.27%609.9601-400-52225 6,574.00 Unemployment Taxes 2,174.00 1,045.88 1,128.12 51.89%1,009.0701-400-52250 2,174.00 Workman's Compensation 10,300.00 0.00 10,300.00 100.00%0.0001-400-52260 10,300.00 Pre-employment Physicals/Testing 315.00 0.00 315.00 100.00%0.0001-400-52290 315.00 Auto Allowance 2,100.00 0.00 2,100.00 100.00%0.0001-400-52950 2,100.00 Category: 50 - Personnel Services Total:199,486.5160,401.98657,422.00 657,422.00 457,935.49 69.66 % Category: 60 - Purchased Services Advertising 1,000.00 49.00 951.00 95.10%0.0001-400-63200 1,000.00 Schools & Training 4,596.00 115.00 4,481.00 97.50%0.0001-400-63551 4,596.00 Electricity 41,695.00 7,271.81 34,423.19 82.56%1,824.4201-400-64000 41,695.00 Water 73,315.00 19,867.64 53,447.36 72.90%4,674.8701-400-64100 73,315.00 Telephone 435.00 0.00 435.00 100.00%0.0001-400-64300 435.00 Communications /Pagers/Mobiles 7,220.00 2,037.27 5,182.73 71.78%564.6501-400-64400 7,220.00 Property Maintenance 113,100.00 11,923.46 101,176.54 89.46%156.1401-400-65100 113,100.00 Building Maintenance 2,500.00 156.74 2,343.26 93.73%56.7401-400-65200 2,500.00 Vehicle Maintenance 8,241.00 6,419.28 1,821.72 22.11%1,338.8901-400-65300 8,241.00 Equipment Maintenance 11,032.00 4,213.32 6,818.68 61.81%1,778.3301-400-65350 11,032.00 Storage Rental 14,008.00 9,652.99 4,355.01 31.09%0.0001-400-67210 14,008.00 Portable Toilets 4,243.00 0.00 4,243.00 100.00%0.0001-400-67350 4,243.00 Dues & Membership 1,189.00 367.00 822.00 69.13%92.0001-400-68100 1,189.00 Travel & per diem 2,155.00 2,121.70 33.30 1.55%0.0001-400-68200 2,155.00 Meetings 900.00 592.87 307.13 34.13%7.3101-400-68600 900.00 Town Council Page 115 of 188 Meeting Date: February 24, 2015 Budget Report For Fiscal: 2014-2015 Period Ending: 01/31/2015 2/18/2015 9:21:56 PM Page 7 of 15 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Safety Program 464.00 -22.55 486.55 104.86%0.0001-400-68700 464.00 Category: 60 - Purchased Services Total:64,765.5310,493.35286,093.00 286,093.00 221,327.47 77.36 % Category: 70 - Supplies Office Supplies 372.00 284.33 87.67 23.57%30.2801-400-70100 372.00 Postage 52.00 0.00 52.00 100.00%0.0001-400-70300 52.00 Publications/Books/Subscriptions 515.00 0.00 515.00 100.00%0.0001-400-70400 515.00 Fuel 17,013.00 5,043.43 11,969.57 70.36%796.4801-400-71000 17,013.00 Uniforms 6,750.00 5,137.71 1,612.29 23.89%149.9901-400-72100 6,750.00 Small Tools 7,000.00 1,177.31 5,822.69 83.18%346.5501-400-78200 7,000.00 Safety Equipment 2,039.00 2,240.68 -201.68 -9.89%2,028.1701-400-78300 2,039.00 Furniture/Equipment<$5,000 1,030.00 0.00 1,030.00 100.00%0.0001-400-78500 1,030.00 Miscellaneous Expense 300.00 59.97 240.03 80.01%0.0001-400-79999 300.00 Category: 70 - Supplies Total:13,943.433,351.4735,071.00 35,071.00 21,127.57 60.24 % Department: 400 - Parks Total:278,195.4774,246.80978,586.00 978,586.00 700,390.53 71.57 % Department: 401 - Medians Category: 50 - Personnel Services Salaries - Regular 98,876.00 30,859.05 68,016.95 68.79%11,076.0001-401-50100 98,876.00 Salaries - Overtime 2,000.00 725.84 1,274.16 63.71%21.3001-401-50130 2,000.00 Salaries - Longevity 285.00 200.00 85.00 29.82%0.0001-401-50140 285.00 Salaries - Stipend 2,250.00 2,000.00 250.00 11.11%0.0001-401-50145 2,250.00 Retirement 17,469.00 4,853.22 12,615.78 72.22%1,515.8801-401-51200 17,469.00 Medical Insurance 16,709.00 5,001.57 11,707.43 70.07%1,392.4201-401-51210 16,709.00 Dental Insurance 1,442.00 437.37 1,004.63 69.67%120.1601-401-51215 1,442.00 Vision Insurance 300.00 91.01 208.99 69.66%25.0001-401-51216 300.00 Life Insurance & Other 985.00 298.12 686.88 69.73%81.9001-401-51218 985.00 Social Security Taxes 6,272.00 2,069.27 4,202.73 67.01%681.0701-401-52220 6,272.00 Medicare Taxes 1,499.00 483.98 1,015.02 67.71%159.2901-401-52225 1,499.00 Unemployment Taxes 621.00 255.24 365.76 58.90%255.2401-401-52250 621.00 Workman's Compensation 2,375.00 0.00 2,375.00 100.00%0.0001-401-52260 2,375.00 Category: 50 - Personnel Services Total:47,274.6715,328.26151,083.00 151,083.00 103,808.33 68.71 % Category: 60 - Purchased Services Electricity 1,030.00 977.44 52.56 5.10%325.4201-401-64000 1,030.00 Water 32,273.00 10,554.72 21,718.28 67.30%2,744.1901-401-64100 32,273.00 Communications /Pagers/Mobiles 1,200.00 389.92 810.08 67.51%92.9101-401-64400 1,200.00 Property Maintenance 84,000.00 22,547.75 61,452.25 73.16%5,836.9801-401-65100 84,000.00 Vehicle Maintenance 2,048.00 55.00 1,993.00 97.31%0.0001-401-65300 2,048.00 Equipment Maintenance 3,167.00 0.00 3,167.00 100.00%0.0001-401-65350 3,167.00 Meetings 103.00 0.00 103.00 100.00%0.0001-401-68600 103.00 Safety Program 155.00 0.00 155.00 100.00%0.0001-401-68700 155.00 Tree City 10,000.00 4,830.00 5,170.00 51.70%4,830.0001-401-69100 10,000.00 Category: 60 - Purchased Services Total:39,354.8313,829.50133,976.00 133,976.00 94,621.17 70.63 % Category: 70 - Supplies Fuel 5,447.00 0.00 5,447.00 100.00%0.0001-401-71000 5,447.00 Uniforms 2,444.00 235.00 2,209.00 90.38%0.0001-401-72100 2,444.00 Small Tools 6,360.00 43.86 6,316.14 99.31%0.0001-401-78200 6,360.00 Category: 70 - Supplies Total:278.860.0014,251.00 14,251.00 13,972.14 98.04 % Department: 401 - Medians Total:86,908.3629,157.76299,310.00 299,310.00 212,401.64 70.96 % Department: 450 - Recreation Category: 50 - Personnel Services Salaries - Regular 309,673.00 44,787.24 264,885.76 85.54%15,878.5801-450-50100 309,673.00 Salaries - Overtime 3,800.00 0.00 3,800.00 100.00%0.0001-450-50130 3,800.00 Salaries - Longevity 892.00 900.50 -8.50 -0.95%0.0001-450-50140 892.00 Salaries - Stipend 1,575.00 1,575.00 0.00 0.00%0.0001-450-50145 1,575.00 Retirement 23,140.00 6,509.51 16,630.49 71.87%2,100.8301-450-51200 23,140.00 Medical Insurance 13,341.00 3,900.26 9,440.74 70.76%1,071.4801-450-51210 13,341.00 Dental Insurance 891.00 298.86 592.14 66.46%82.0801-450-51215 891.00 Town Council Page 116 of 188 Meeting Date: February 24, 2015 Budget Report For Fiscal: 2014-2015 Period Ending: 01/31/2015 2/18/2015 9:21:56 PM Page 8 of 15 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Vision Insurance 199.00 60.17 138.83 69.76%16.4801-450-51216 199.00 Life Insurance & Other 1,141.00 342.49 798.51 69.98%94.0901-450-51218 1,141.00 Social Security Taxes 19,491.00 2,835.67 16,655.33 85.45%958.4301-450-52220 19,491.00 Medicare Taxes 4,581.00 663.11 3,917.89 85.52%224.0801-450-52225 4,581.00 Unemployment Taxes 2,198.00 357.31 1,840.69 83.74%357.3101-450-52250 2,198.00 Workman's Compensation 7,438.00 0.00 7,438.00 100.00%0.0001-450-52260 7,438.00 Pre-employment Physicals/Testing 2,705.00 0.00 2,705.00 100.00%0.0001-450-52290 2,705.00 Auto Allowance 2,100.00 0.00 2,100.00 100.00%0.0001-450-52950 2,100.00 Category: 50 - Personnel Services Total:62,230.1220,783.36393,165.00 393,165.00 330,934.88 84.17 % Category: 60 - Purchased Services Software & Support 4,805.00 91.12 4,713.88 98.10%47.8401-450-60800 4,805.00 Health Inspections 261.00 0.00 261.00 100.00%0.0001-450-62300 261.00 Advertising 2,716.00 17.90 2,698.10 99.34%17.9001-450-63200 2,716.00 Printing 5,813.00 0.00 5,813.00 100.00%0.0001-450-63250 5,813.00 Schools & Training 5,733.00 1,488.50 4,244.50 74.04%0.0001-450-63551 5,733.00 Service Charges and Fees 5,700.00 2,794.67 2,905.33 50.97%730.8601-450-63800 5,700.00 Electricity 19,500.00 3,142.18 16,357.82 83.89%1,167.5201-450-64000 19,500.00 Water 13,138.00 3,650.41 9,487.59 72.21%2,526.0501-450-64100 13,138.00 Telephone 1,295.00 602.88 692.12 53.45%301.2801-450-64300 1,295.00 Communications /Pagers/Mobiles 3,000.00 551.08 2,448.92 81.63%143.1601-450-64400 3,000.00 Insurance 501.00 0.00 501.00 100.00%0.0001-450-65000 501.00 Property Maintenance 6,221.00 6,840.12 -619.12 -9.95%79.1601-450-65100 6,221.00 Independent Labor 2,824.00 0.00 2,824.00 100.00%0.0001-450-67000 2,824.00 Equipment Rental/Lease 5,901.00 0.00 5,901.00 100.00%0.0001-450-67100 5,901.00 Dues & Membership 7,367.00 0.00 7,367.00 100.00%0.0001-450-68100 7,367.00 Travel & per diem 5,910.00 2,416.84 3,493.16 59.11%0.0001-450-68200 5,910.00 Meetings 1,191.00 32.60 1,158.40 97.26%32.6001-450-68600 1,191.00 Field Trips 5,665.00 0.00 5,665.00 100.00%0.0001-450-68750 5,665.00 Category: 60 - Purchased Services Total:21,628.305,046.3797,541.00 97,541.00 75,912.70 77.83 % Category: 70 - Supplies Office Supplies 1,988.00 101.84 1,886.16 94.88%1.7501-450-70100 1,988.00 Postage 777.00 0.00 777.00 100.00%0.0001-450-70300 777.00 Publications/Books/Subscriptions 478.00 257.28 220.72 46.18%208.7301-450-70400 478.00 Uniforms 8,110.00 147.00 7,963.00 98.19%0.0001-450-72100 8,110.00 Chemicals 19,156.00 2,228.69 16,927.31 88.37%694.1901-450-72300 19,156.00 Concessions 10,400.00 0.00 10,400.00 100.00%0.0001-450-72600 10,400.00 Program Supplies 3,578.00 25.95 3,552.05 99.27%0.0001-450-72700 3,578.00 Special Events 1,914.00 1,101.46 812.54 42.45%1,011.4601-450-76900 1,914.00 Safety Equipment 1,190.00 0.00 1,190.00 100.00%0.0001-450-78300 1,190.00 Small Equipment 2,500.00 77.68 2,422.32 96.89%77.6801-450-78400 2,500.00 Furniture/Equipment<$5,000 5,509.00 0.00 5,509.00 100.00%0.0001-450-78500 5,509.00 Hardware 1,500.00 0.00 1,500.00 100.00%0.0001-450-78600 1,500.00 Maintenance Supplies 1,909.00 0.00 1,909.00 100.00%0.0001-450-79100 1,909.00 Miscellaneous Expense 324.00 12.50 311.50 96.14%0.0001-450-79999 324.00 Category: 70 - Supplies Total:3,952.401,993.8159,333.00 59,333.00 55,380.60 93.34 % Department: 450 - Recreation Total:87,810.8227,823.54550,039.00 550,039.00 462,228.18 84.04 % Department: 460 - Community Events Category: 60 - Purchased Services Advertising 1,288.00 0.00 1,288.00 100.00%0.0001-460-63200 1,288.00 Printing 3,914.00 0.00 3,914.00 100.00%0.0001-460-63250 3,914.00 Event Rentals 37,690.00 13,768.86 23,921.14 63.47%-603.6901-460-67300 37,690.00 Dues & Membership 124.00 0.00 124.00 100.00%0.0001-460-68100 124.00 Travel & per diem 567.00 0.00 567.00 100.00%0.0001-460-68200 567.00 Category: 60 - Purchased Services Total:13,768.86-603.6943,583.00 43,583.00 29,814.14 68.41 % Category: 70 - Supplies Uniforms 606.00 0.00 606.00 100.00%0.0001-460-72100 606.00 Program Supplies 13,231.00 2,389.50 10,841.50 81.94%0.0001-460-72700 13,231.00 Town Council Page 117 of 188 Meeting Date: February 24, 2015 Budget Report For Fiscal: 2014-2015 Period Ending: 01/31/2015 2/18/2015 9:21:56 PM Page 9 of 15 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Miscellaneous Expense 2,781.00 70.18 2,710.82 97.48%0.0001-460-79999 2,781.00 Category: 70 - Supplies Total:2,459.680.0016,618.00 16,618.00 14,158.32 85.20 % Department: 460 - Community Events Total:16,228.54-603.6960,201.00 60,201.00 43,972.46 73.04 % Department: 522 - Community Development Category: 50 - Personnel Services Salaries - Regular 298,068.00 93,324.57 204,743.43 68.69%33,777.6001-522-50100 298,068.00 Salaries - Overtime 3,000.00 2,013.12 986.88 32.90%765.0001-522-50130 3,000.00 Salaries - Longevity 1,595.00 1,530.00 65.00 4.08%0.0001-522-50140 1,595.00 Salaries - Stipend 4,500.00 4,000.00 500.00 11.11%0.0001-522-50145 4,500.00 Retirement 51,888.00 14,474.92 37,413.08 72.10%4,718.5201-522-51200 51,888.00 Medical Insurance 38,871.00 10,872.99 27,998.01 72.03%3,017.6901-522-51210 38,871.00 Dental Insurance 2,603.00 747.85 1,855.15 71.27%205.4501-522-51215 2,603.00 Vision Insurance 543.00 164.84 378.16 69.64%45.2801-522-51216 543.00 Life Insurance & Other 2,745.00 817.56 1,927.44 70.22%224.6001-522-51218 2,745.00 Social Security Taxes 18,765.00 6,072.52 12,692.48 67.64%2,091.8901-522-52220 18,765.00 Medicare Taxes 4,454.00 1,420.26 3,033.74 68.11%489.2501-522-52225 4,454.00 Unemployment Taxes 1,242.00 794.44 447.56 36.04%794.4401-522-52250 1,242.00 Workman's Compensation 1,623.00 0.00 1,623.00 100.00%0.0001-522-52260 1,623.00 Category: 50 - Personnel Services Total:136,233.0746,129.72429,897.00 429,897.00 293,663.93 68.31 % Category: 60 - Purchased Services Professional Outside Services 12,000.00 0.00 12,000.00 100.00%0.0001-522-60100 12,000.00 Engineering 75,000.00 11,468.90 63,531.10 84.71%0.0001-522-60500 75,000.00 Plan Review Services 5,000.00 0.00 5,000.00 100.00%0.0001-522-60600 5,000.00 Appraisal 500.00 0.00 500.00 100.00%0.0001-522-61100 500.00 Health Inspections 6,100.00 0.00 6,100.00 100.00%0.0001-522-62300 6,100.00 Inspection Services 8,000.00 0.00 8,000.00 100.00%0.0001-522-62350 8,000.00 Advertising 1,100.00 429.96 670.04 60.91%0.0001-522-63200 1,100.00 Printing 1,100.00 0.00 1,100.00 100.00%0.0001-522-63250 1,100.00 Computer Mapping 4,000.00 0.00 4,000.00 100.00%0.0001-522-63300 4,000.00 Abatements 3,000.00 40.00 2,960.00 98.67%0.0001-522-63500 3,000.00 Schools & Training 2,800.00 660.00 2,140.00 76.43%310.0001-522-63551 2,800.00 Telephone 600.00 0.00 600.00 100.00%0.0001-522-64300 600.00 Communications /Pagers/Mobiles 3,672.00 889.99 2,782.01 75.76%251.5201-522-64400 3,672.00 Vehicle Maintenance 3,000.00 687.49 2,312.51 77.08%0.0001-522-65300 3,000.00 Dues & Membership 1,627.00 281.00 1,346.00 82.73%100.0001-522-68100 1,627.00 Travel & per diem 1,000.00 429.38 570.62 57.06%0.0001-522-68200 1,000.00 Meetings 240.00 22.00 218.00 90.83%0.0001-522-68600 240.00 Plat Filing Fees 1,100.00 32.50 1,067.50 97.05%0.0001-522-69105 1,100.00 Category: 60 - Purchased Services Total:14,941.22661.52129,839.00 129,839.00 114,897.78 88.49 % Category: 70 - Supplies Office Supplies 2,500.00 607.19 1,892.81 75.71%150.7101-522-70100 2,500.00 Postage 500.00 150.66 349.34 69.87%0.0001-522-70300 500.00 Publications/Books/Subscriptions 700.00 15.69 684.31 97.76%0.0001-522-70400 700.00 Fuel 6,245.00 1,231.14 5,013.86 80.29%213.3301-522-71000 6,245.00 Uniforms 2,340.00 973.50 1,366.50 58.40%0.0001-522-72100 2,340.00 Miscellaneous Expense 900.00 3.25 896.75 99.64%0.0001-522-79999 900.00 Category: 70 - Supplies Total:2,981.43364.0413,185.00 13,185.00 10,203.57 77.39 % Department: 522 - Community Development Total:154,155.7247,155.28572,921.00 572,921.00 418,765.28 73.09 % Department: 611 - Finance Category: 50 - Personnel Services Salaries - Regular 188,912.00 57,651.94 131,260.06 69.48%21,763.2001-611-50100 188,912.00 Salaries - Longevity 270.00 200.00 70.00 25.93%0.0001-611-50140 270.00 Salaries - Stipend 2,250.00 1,500.00 750.00 33.33%0.0001-611-50145 2,250.00 Retirement 32,338.00 5,416.51 26,921.49 83.25%1,784.4301-611-51200 32,338.00 Medical Insurance 23,861.00 4,635.46 19,225.54 80.57%1,285.7201-611-51210 23,861.00 Dental Insurance 1,665.00 325.74 1,339.26 80.44%89.4901-611-51215 1,665.00 Town Council Page 118 of 188 Meeting Date: February 24, 2015 Budget Report For Fiscal: 2014-2015 Period Ending: 01/31/2015 2/18/2015 9:21:56 PM Page 10 of 15 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Vision Insurance 398.00 66.40 331.60 83.32%18.2401-611-51216 398.00 Life Insurance & Other 1,671.00 307.29 1,363.71 81.61%84.4201-611-51218 1,671.00 Social Security Taxes 11,729.00 2,165.66 9,563.34 81.54%763.5101-611-52220 11,729.00 Medicare Taxes 2,776.00 506.50 2,269.50 81.75%178.5701-611-52225 2,776.00 Unemployment Taxes 597.00 301.31 295.69 49.53%301.3101-611-52250 597.00 Workman's Compensation 479.00 0.00 479.00 100.00%0.0001-611-52260 479.00 Category: 50 - Personnel Services Total:73,076.8126,268.89266,946.00 266,946.00 193,869.19 72.62 % Category: 60 - Purchased Services Professional Outside Services 2,100.00 2,145.00 -45.00 -2.14%2,145.0001-611-60100 2,100.00 Auditing 32,750.00 20,750.00 12,000.00 36.64%20,000.0001-611-60200 32,750.00 Appraisal 46,394.00 16,901.96 29,492.04 63.57%47.3301-611-61100 46,394.00 Tax Administration 4,416.00 0.00 4,416.00 100.00%0.0001-611-61150 4,416.00 Advertising 3,800.00 150.00 3,650.00 96.05%0.0001-611-63200 3,800.00 Printing 750.00 0.00 750.00 100.00%0.0001-611-63250 750.00 Schools & Training 2,855.00 748.00 2,107.00 73.80%199.0001-611-63551 2,855.00 Service Charges & Fees 18,120.00 2,814.58 15,305.42 84.47%618.9101-611-63800 18,120.00 PID 100.00 0.00 100.00 100.00%0.0001-611-63850 100.00 Telephone 100.00 0.00 100.00 100.00%0.0001-611-64300 100.00 Communications /Pagers/Mobiles 900.00 0.00 900.00 100.00%0.0001-611-64400 900.00 Dues & Membership 1,500.00 0.00 1,500.00 100.00%0.0001-611-68100 1,500.00 Travel & per diem 2,916.00 767.74 2,148.26 73.67%39.7101-611-68200 2,916.00 Meetings 100.00 35.00 65.00 65.00%0.0001-611-68600 100.00 Category: 60 - Purchased Services Total:44,312.2823,049.95116,801.00 116,801.00 72,488.72 62.06 % Category: 70 - Supplies Office Supplies 1,800.00 819.51 980.49 54.47%160.4601-611-70100 1,800.00 Postage 1,000.00 191.77 808.23 80.82%0.0001-611-70300 1,000.00 Publications/Books/Subscriptions 250.00 0.00 250.00 100.00%0.0001-611-70400 250.00 Furniture/Equipment<$5,000 200.00 0.00 200.00 100.00%0.0001-611-78500 200.00 Miscellaneous Expense 100.00 0.00 100.00 100.00%0.0001-611-79999 100.00 Category: 70 - Supplies Total:1,011.28160.463,350.00 3,350.00 2,338.72 69.81 % Department: 611 - Finance Total:118,400.3749,479.30387,097.00 387,097.00 268,696.63 69.41 % Department: 615 - Municipal Court Category: 50 - Personnel Services Salaries - Regular 54,747.00 15,961.60 38,785.40 70.84%5,769.6001-615-50100 54,747.00 Salaries - Longevity 80.00 0.00 80.00 100.00%0.0001-615-50140 80.00 Salaries - Stipend 750.00 750.00 0.00 0.00%0.0001-615-50145 750.00 Retirement 8,714.00 2,392.17 6,321.83 72.55%788.1301-615-51200 8,714.00 Medical Insurance 5,570.00 1,667.19 3,902.81 70.07%464.1401-615-51210 5,570.00 Dental Insurance 387.00 117.43 269.57 69.66%32.2601-615-51215 387.00 Vision Insurance 81.00 24.61 56.39 69.62%6.7601-615-51216 81.00 Life Insurance & Other 512.00 153.46 358.54 70.03%42.1601-615-51218 512.00 Social Security Taxes 3,399.00 1,032.25 2,366.75 69.63%356.6601-615-52220 3,399.00 Medicare Taxes 806.00 241.40 564.60 70.05%83.4101-615-52225 806.00 Unemployment Taxes 222.00 133.55 88.45 39.84%132.6901-615-52250 222.00 Workman's Compensation 129.00 0.00 129.00 100.00%0.0001-615-52260 129.00 Category: 50 - Personnel Services Total:22,473.667,675.8175,397.00 75,397.00 52,923.34 70.19 % Category: 60 - Purchased Services Professional Outside Services 1,890.00 471.30 1,418.70 75.06%175.6501-615-60100 1,890.00 Judge's Compensation 4,500.00 1,200.00 3,300.00 73.33%300.0001-615-60300 4,500.00 Printing 1,100.00 312.50 787.50 71.59%0.0001-615-63250 1,100.00 Schools & Training 350.00 50.00 300.00 85.71%0.0001-615-63551 350.00 Telephone 150.00 0.00 150.00 100.00%0.0001-615-64300 150.00 Jury Fees 144.00 0.00 144.00 100.00%0.0001-615-66300 144.00 Dues & Membership 130.00 0.00 130.00 100.00%0.0001-615-68100 130.00 Travel & per diem 625.00 0.00 625.00 100.00%0.0001-615-68200 625.00 Category: 60 - Purchased Services Total:2,033.80475.658,889.00 8,889.00 6,855.20 77.12 % Town Council Page 119 of 188 Meeting Date: February 24, 2015 Budget Report For Fiscal: 2014-2015 Period Ending: 01/31/2015 2/18/2015 9:21:56 PM Page 11 of 15 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Category: 70 - Supplies Office Supplies 450.00 56.79 393.21 87.38%1.7501-615-70100 450.00 Postage 1,000.00 92.36 907.64 90.76%0.0001-615-70300 1,000.00 Furniture/Equipment<$5,000 200.00 0.00 200.00 100.00%0.0001-615-78500 200.00 Miscellaneous Expense 0.00 136.00 -136.00 0.00%0.0001-615-79999 0.00 Category: 70 - Supplies Total:285.151.751,650.00 1,650.00 1,364.85 82.72 % Department: 615 - Municipal Court Total:24,792.618,153.2185,936.00 85,936.00 61,143.39 71.15 % Department: 630 - Human Resources Category: 50 - Personnel Services Salaries - Regular 51,765.00 8,846.66 42,918.34 82.91%1,346.0001-630-50100 51,765.00 Salaries - Longevity 65.00 0.00 65.00 100.00%0.0001-630-50140 65.00 Salaries - Stipend 750.00 0.00 750.00 100.00%0.0001-630-50145 750.00 Retirement 8,882.00 1,381.42 7,500.58 84.45%278.0801-630-51200 8,882.00 Medical Insurance 0.00 738.91 -738.91 0.00%0.0001-630-51210 0.00 Dental Insurance 387.00 74.36 312.64 80.79%0.0001-630-51215 387.00 Vision Insurance 81.00 11.09 69.91 86.31%0.0001-630-51216 81.00 Life Insurance & Other 474.00 67.24 406.76 85.81%0.0001-630-51218 474.00 Social Security Taxes 3,213.00 546.00 2,667.00 83.01%83.4501-630-52220 3,213.00 Medicare Taxes 762.00 127.70 634.30 83.24%19.5201-630-52225 762.00 Unemployment Taxes 207.00 30.96 176.04 85.04%30.9601-630-52250 207.00 Workman's Compensation 131.00 0.00 131.00 100.00%0.0001-630-52260 131.00 Pre-employment Physicals/Testing 0.00 450.00 -450.00 0.00%0.0001-630-52290 0.00 Employee Relations 8,150.00 4,939.49 3,210.51 39.39%3,447.4401-630-52960 8,150.00 Tuition Reimbursement 10,100.00 0.00 10,100.00 100.00%0.0001-630-53240 10,100.00 Employee Assistance Program 2,688.00 403.20 2,284.80 85.00%0.0001-630-53280 2,688.00 Category: 50 - Personnel Services Total:17,617.035,205.4587,655.00 87,655.00 70,037.97 79.90 % Category: 60 - Purchased Services Physicals/Testing 540.00 0.00 540.00 100.00%0.0001-630-60400 540.00 Printing 150.00 0.00 150.00 100.00%0.0001-630-63250 150.00 Schools & Training 1,000.00 0.00 1,000.00 100.00%0.0001-630-63551 1,000.00 Telephone 100.00 0.00 100.00 100.00%0.0001-630-64300 100.00 Communications /Pagers/Mobiles 900.00 85.27 814.73 90.53%0.0001-630-64400 900.00 Dues & Membership 250.00 75.00 175.00 70.00%0.0001-630-68100 250.00 Travel & per diem 500.00 0.00 500.00 100.00%0.0001-630-68200 500.00 Category: 60 - Purchased Services Total:160.270.003,440.00 3,440.00 3,279.73 95.34 % Category: 70 - Supplies Office Supplies 1,000.00 22.74 977.26 97.73%1.7501-630-70100 1,000.00 Postage 300.00 31.79 268.21 89.40%0.0001-630-70300 300.00 Publications/Books/Subscriptions 100.00 0.00 100.00 100.00%0.0001-630-70400 100.00 Category: 70 - Supplies Total:54.531.751,400.00 1,400.00 1,345.47 96.11 % Department: 630 - Human Resources Total:17,831.835,207.2092,495.00 92,495.00 74,663.17 80.72 % Department: 640 - Information Services Category: 50 - Personnel Services Salaries - Regular 139,358.00 43,473.32 95,884.68 68.80%15,751.2001-640-50100 139,358.00 Salaries - Longevity 1,620.00 1,635.00 -15.00 -0.93%0.0001-640-50140 1,620.00 Salaries - Stipend 1,500.00 1,500.00 0.00 0.00%0.0001-640-50145 1,500.00 Retirement 24,068.00 6,690.72 17,377.28 72.20%2,151.6001-640-51200 24,068.00 Medical Insurance 11,139.00 3,356.66 7,782.34 69.87%928.2801-640-51210 11,139.00 Dental Insurance 774.00 234.86 539.14 69.66%64.5201-640-51215 774.00 Vision Insurance 162.00 49.22 112.78 69.62%13.5201-640-51216 162.00 Life Insurance & Other 1,130.00 338.01 791.99 70.09%92.8601-640-51218 1,130.00 Social Security Taxes 8,741.00 2,889.73 5,851.27 66.94%976.5901-640-52220 8,741.00 Medicare Taxes 2,066.00 675.82 1,390.18 67.29%228.3901-640-52225 2,066.00 Unemployment Taxes 414.00 347.93 66.07 15.96%347.9301-640-52250 414.00 Workman's Compensation 353.00 0.00 353.00 100.00%0.0001-640-52260 353.00 Category: 50 - Personnel Services Total:61,191.2720,554.89191,325.00 191,325.00 130,133.73 68.02 % Town Council Page 120 of 188 Meeting Date: February 24, 2015 Budget Report For Fiscal: 2014-2015 Period Ending: 01/31/2015 2/18/2015 9:21:56 PM Page 12 of 15 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Category: 60 - Purchased Services Software & Support 147,602.26 76,342.09 71,260.17 48.28%-4,469.8201-640-60800 147,602.26 Security 1,350.00 108.00 1,242.00 92.00%108.0001-640-60900 1,350.00 Schools & Training 3,500.00 0.00 3,500.00 100.00%0.0001-640-63551 3,500.00 Telephone 5,808.00 1,900.39 3,907.61 67.28%905.6001-640-64300 5,808.00 Communications /Pagers/Mobiles 2,716.00 789.50 1,926.50 70.93%225.9801-640-64400 2,716.00 Independent Labor 3,000.00 0.00 3,000.00 100.00%0.0001-640-67000 3,000.00 Copier Rental/Lease 7,908.00 3,404.04 4,503.96 56.95%681.1701-640-67150 7,908.00 Dues & Membership 250.00 150.00 100.00 40.00%0.0001-640-68100 250.00 Travel & per diem 2,849.00 0.00 2,849.00 100.00%0.0001-640-68200 2,849.00 Meetings 72.00 0.00 72.00 100.00%0.0001-640-68600 72.00 Category: 60 - Purchased Services Total:82,694.02-2,549.07175,055.26 175,055.26 92,361.24 52.76 % Category: 70 - Supplies Office Supplies 721.00 20.73 700.27 97.12%1.7501-640-70100 721.00 Printer Supplies 7,500.00 3,046.09 4,453.91 59.39%479.6301-640-70200 7,500.00 Postage 250.00 23.69 226.31 90.52%0.0001-640-70300 250.00 Uniforms 225.00 156.45 68.55 30.47%0.0001-640-72100 225.00 Hardware 16,623.00 25,631.06 -9,008.06 -54.19%2,891.4201-640-78600 16,623.00 Category: 70 - Supplies Total:28,878.023,372.8025,319.00 25,319.00 -3,559.02 -14.06 % Department: 640 - Information Services Total:172,763.3121,378.62391,699.26 391,699.26 218,935.95 55.89 % Department: 710 - Facilities Management Category: 60 - Purchased Services Electricity 15,000.00 2,647.04 12,352.96 82.35%1,073.0201-710-64000 15,000.00 Water 1,860.00 260.02 1,599.98 86.02%0.0001-710-64100 1,860.00 Insurance 54,265.00 53,241.92 1,023.08 1.89%0.0001-710-65000 54,265.00 Building Maintenance 10,000.00 4,656.25 5,343.75 53.44%631.6801-710-65200 10,000.00 Equipment Maintenance 250.00 467.88 -217.88 -87.15%0.0001-710-65350 250.00 Cleaning Services 17,292.00 3,707.00 13,585.00 78.56%0.0001-710-65400 17,292.00 Category: 60 - Purchased Services Total:64,980.111,704.7098,667.00 98,667.00 33,686.89 34.14 % Category: 70 - Supplies Furniture/Equipment<$5,000 10,875.00 5,035.95 5,839.05 53.69%0.0001-710-78500 10,875.00 Maintenance Supplies 1,500.00 740.85 759.15 50.61%64.6101-710-79100 1,500.00 Category: 70 - Supplies Total:5,776.8064.6112,375.00 12,375.00 6,598.20 53.32 % Department: 710 - Facilities Management Total:70,756.911,769.31111,042.00 111,042.00 40,285.09 36.28 % Expense Total:2,400,159.57715,509.658,600,033.26 8,600,033.26 6,199,873.69 72.09 % Fund: 01 - GENERAL FUND Surplus (Deficit):3,160,980.04836,793.09-101,685.26 -101,685.26 3,262,665.30 3,208.59 % Report Surplus (Deficit):836,793.09 3,160,980.04-101,685.26 -101,685.26 3,262,665.30 3,208.59 % Town Council Page 121 of 188 Meeting Date: February 24, 2015 Budget Report For Fiscal: 2014-2015 Period Ending: 01/31/2015 2/18/2015 9:21:56 PM Page 13 of 15 Group Summary Fiscal Activity Variance Favorable (Unfavorable) Period ActivityCategor… Current Total Budget Original Total Budget Percent Remaining Fund: 01 - GENERAL FUND Revenue Department: 000 - General 40 - Taxes 4,843,820.211,210,755.375,842,789.00 5,842,789.00 -998,968.79 17.10 % 41 - Licenses & Permits 335,762.54104,524.481,523,137.00 1,523,137.00 -1,187,374.46 77.96 % 42 - Intergovernmental 38,297.1218,257.70269,919.00 269,919.00 -231,621.88 85.81 % 43 - Fines & Fees 109,390.0864,415.14466,101.00 466,101.00 -356,710.92 76.53 % 44 - Charges for Services 203,292.31152,617.27260,852.00 260,852.00 -57,559.69 22.07 % 45 - Rents 17,870.000.0067,500.00 67,500.00 -49,630.00 73.53 % 46 - Contributions and Donations 1,180.001,180.000.00 0.00 1,180.00 0.00 % 47 - Investment Income 1,334.59496.326,000.00 6,000.00 -4,665.41 77.76 % 49 - Other Financing Sources 0.000.0011,000.00 11,000.00 -11,000.00 100.00 % 51 - Miscellaneous 10,192.7656.4651,050.00 51,050.00 -40,857.24 80.03 % 5,561,139.611,552,302.748,498,348.00 8,498,348.00 -2,937,208.39Department: 000 - General Total:34.56 % 5,561,139.611,552,302.748,498,348.00 8,498,348.00 -2,937,208.39Revenue Total:34.56 % Expense Department: 000 - General 99 - Other Financing Uses 0.000.00618,243.00 618,243.00 618,243.00 100.00 % 0.000.00618,243.00 618,243.00 618,243.00Department: 000 - General Total:100.00 % Department: 140 - Manager's Office 50 - Personnel Services 240,286.5497,908.75757,082.00 757,082.00 516,795.46 68.26 % 60 - Purchased Services 31,652.094,852.9390,119.00 90,119.00 58,466.91 64.88 % 70 - Supplies 7,431.43493.6252,737.00 52,737.00 45,305.57 85.91 % 279,370.06103,255.30899,938.00 899,938.00 620,567.94Department: 140 - Manager's Office Total:68.96 % Department: 160 - Legal 50 - Personnel Services 52,032.6117,877.28162,446.00 162,446.00 110,413.39 67.97 % 60 - Purchased Services 1,110.4350.7623,125.00 23,125.00 22,014.57 95.20 % 70 - Supplies 1,731.24559.757,818.00 7,818.00 6,086.76 77.86 % 54,874.2818,487.79193,389.00 193,389.00 138,514.72Department: 160 - Legal Total:71.62 % Department: 251 - Police 50 - Personnel Services 596,167.98200,333.781,868,734.00 1,868,734.00 1,272,566.02 68.10 % 60 - Purchased Services 36,798.677,498.08134,269.00 134,269.00 97,470.33 72.59 % 70 - Supplies 22,406.755,308.65105,595.00 105,595.00 83,188.25 78.78 % 80 - Capital 230.9972.991,500.00 1,500.00 1,269.01 84.60 % 655,604.39213,213.502,110,098.00 2,110,098.00 1,454,493.61Department: 251 - Police Total:68.93 % Department: 255 - EMS 50 - Personnel Services 251,035.6575,176.57764,304.00 764,304.00 513,268.35 67.15 % 60 - Purchased Services 12,934.674,687.8544,915.00 44,915.00 31,980.33 71.20 % 70 - Supplies 8,557.372,857.8428,143.00 28,143.00 19,585.63 69.59 % 272,527.6982,722.26837,362.00 837,362.00 564,834.31Department: 255 - EMS Total:67.45 % Department: 360 - Streets 50 - Personnel Services 67,776.2820,664.32222,195.00 222,195.00 154,418.72 69.50 % 60 - Purchased Services 40,495.1512,926.26185,932.00 185,932.00 145,436.85 78.22 % 70 - Supplies 1,667.78472.893,550.00 3,550.00 1,882.22 53.02 % 109,939.2134,063.47411,677.00 411,677.00 301,737.79Department: 360 - Streets Total:73.29 % Department: 400 - Parks 50 - Personnel Services 199,486.5160,401.98657,422.00 657,422.00 457,935.49 69.66 % 60 - Purchased Services 64,765.5310,493.35286,093.00 286,093.00 221,327.47 77.36 % 70 - Supplies 13,943.433,351.4735,071.00 35,071.00 21,127.57 60.24 % 278,195.4774,246.80978,586.00 978,586.00 700,390.53Department: 400 - Parks Total:71.57 % Department: 401 - Medians 50 - Personnel Services 47,274.6715,328.26151,083.00 151,083.00 103,808.33 68.71 % 60 - Purchased Services 39,354.8313,829.50133,976.00 133,976.00 94,621.17 70.63 % Town Council Page 122 of 188 Meeting Date: February 24, 2015 Budget Report For Fiscal: 2014-2015 Period Ending: 01/31/2015 2/18/2015 9:21:56 PM Page 14 of 15 Fiscal Activity Variance Favorable (Unfavorable) Period ActivityCategor… Current Total Budget Original Total Budget Percent Remaining 70 - Supplies 278.860.0014,251.00 14,251.00 13,972.14 98.04 % 86,908.3629,157.76299,310.00 299,310.00 212,401.64Department: 401 - Medians Total:70.96 % Department: 450 - Recreation 50 - Personnel Services 62,230.1220,783.36393,165.00 393,165.00 330,934.88 84.17 % 60 - Purchased Services 21,628.305,046.3797,541.00 97,541.00 75,912.70 77.83 % 70 - Supplies 3,952.401,993.8159,333.00 59,333.00 55,380.60 93.34 % 87,810.8227,823.54550,039.00 550,039.00 462,228.18Department: 450 - Recreation Total:84.04 % Department: 460 - Community Events 60 - Purchased Services 13,768.86-603.6943,583.00 43,583.00 29,814.14 68.41 % 70 - Supplies 2,459.680.0016,618.00 16,618.00 14,158.32 85.20 % 16,228.54-603.6960,201.00 60,201.00 43,972.46Department: 460 - Community Events Total:73.04 % Department: 522 - Community Development 50 - Personnel Services 136,233.0746,129.72429,897.00 429,897.00 293,663.93 68.31 % 60 - Purchased Services 14,941.22661.52129,839.00 129,839.00 114,897.78 88.49 % 70 - Supplies 2,981.43364.0413,185.00 13,185.00 10,203.57 77.39 % 154,155.7247,155.28572,921.00 572,921.00 418,765.28Department: 522 - Community Development Total:73.09 % Department: 611 - Finance 50 - Personnel Services 73,076.8126,268.89266,946.00 266,946.00 193,869.19 72.62 % 60 - Purchased Services 44,312.2823,049.95116,801.00 116,801.00 72,488.72 62.06 % 70 - Supplies 1,011.28160.463,350.00 3,350.00 2,338.72 69.81 % 118,400.3749,479.30387,097.00 387,097.00 268,696.63Department: 611 - Finance Total:69.41 % Department: 615 - Municipal Court 50 - Personnel Services 22,473.667,675.8175,397.00 75,397.00 52,923.34 70.19 % 60 - Purchased Services 2,033.80475.658,889.00 8,889.00 6,855.20 77.12 % 70 - Supplies 285.151.751,650.00 1,650.00 1,364.85 82.72 % 24,792.618,153.2185,936.00 85,936.00 61,143.39Department: 615 - Municipal Court Total:71.15 % Department: 630 - Human Resources 50 - Personnel Services 17,617.035,205.4587,655.00 87,655.00 70,037.97 79.90 % 60 - Purchased Services 160.270.003,440.00 3,440.00 3,279.73 95.34 % 70 - Supplies 54.531.751,400.00 1,400.00 1,345.47 96.11 % 17,831.835,207.2092,495.00 92,495.00 74,663.17Department: 630 - Human Resources Total:80.72 % Department: 640 - Information Services 50 - Personnel Services 61,191.2720,554.89191,325.00 191,325.00 130,133.73 68.02 % 60 - Purchased Services 82,694.02-2,549.07175,055.26 175,055.26 92,361.24 52.76 % 70 - Supplies 28,878.023,372.8025,319.00 25,319.00 -3,559.02 -14.06 % 172,763.3121,378.62391,699.26 391,699.26 218,935.95Department: 640 - Information Services Total:55.89 % Department: 710 - Facilities Management 60 - Purchased Services 64,980.111,704.7098,667.00 98,667.00 33,686.89 34.14 % 70 - Supplies 5,776.8064.6112,375.00 12,375.00 6,598.20 53.32 % 70,756.911,769.31111,042.00 111,042.00 40,285.09Department: 710 - Facilities Management Total:36.28 % 2,400,159.57715,509.658,600,033.26 8,600,033.26 6,199,873.69Expense Total:72.09 % 3,160,980.04836,793.09-101,685.26 -101,685.26 3,262,665.30Fund: 01 - GENERAL FUND Surplus (Deficit):3,208.59 % Report Surplus (Deficit):836,793.09 3,160,980.04-101,685.26 -101,685.26 3,262,665.30 3,208.59 % Town Council Page 123 of 188 Meeting Date: February 24, 2015 Budget Report For Fiscal: 2014-2015 Period Ending: 01/31/2015 2/18/2015 9:21:56 PM Page 15 of 15 Fund Summary Fiscal Activity Variance Favorable (Unfavorable)Fund Period Activity Current Total Budget Original Total Budget 01 - GENERAL FUND 3,160,980.04836,793.09-101,685.26 -101,685.26 3,262,665.30 Report Surplus (Deficit):836,793.09 3,160,980.04-101,685.26 -101,685.26 3,262,665.30 Town Council Page 124 of 188 Meeting Date: February 24, 2015 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12015-0154-T Name: Status:Type:Agenda Item Consent Agenda File created:In control:2/19/2015 Town Council On agenda:Final action:2/24/2015 Title:Consider and take appropriate action regarding the Fourth Quarter Investment Report for Fiscal Year 2014 and the First Quarter Investment Report for Fiscal Year 2015. Attachments:Staff Report - 4th & 1st QTR Investment Reports.pdf 4th QTR 2014 Inv Report-C-signed.pdf 1st QTR 2015 Inv Report-C-signed.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding the Fourth Quarter Investment Report for Fiscal Year 2014 and the First Quarter Investment Report for Fiscal Year 2015. Town Council Page 125 of 188 Meeting Date: February 24, 2015 To: Mayor and Town Council From: John Zagurski, Budget Analyst CC: Stephen Seidel, Acting Town Manager Holly Fimbres, Town Secretary Re: Fiscal Year 2014 – 4th Quarter Investment Report Fiscal Year 2015 – 1st Quarter Investment Report Town Council Meeting, February 24th, 2015 Agenda Item: Consider and take appropriate action regarding the 4th Quarter Investment Report for Fiscal Year 2014 and 1st Quarter Investment Report for Fiscal Year 2015. Explanation: 4th Quarter Investment Report for Fiscal Year 2014 Current interest bearing accounts of the Town have an ending balance of $9,824,217.71 at September 30, 2014, a decrease of $1,760,196.45 from July 1, 2014. The decrease can be attributed making debt payments in the amount of $900K on September 28. Interest earnings for the quarter total $1,744.88, of which $540.45 was received from interest bearing accounts at First Financial Bank, $536.17 was received from investment accounts at TexPool, $402.29 was received from investment accounts at LOGIC, and $263.97 was received from investment account at First Public, which was opened on July 16. The average monthly yield for interest bearing accounts during the quarter was 0.15% at First Financial, .03% at TexPool, 0.0795% at LOGIC, and 0.12% at First Public. 1st Quarter Investment Report for Fiscal Year 2015 Current interest bearing accounts of the Town have an ending balance of $11,728,458.75 at December 30, 2014, an increase of $1,904,241.04 from October 1st, 2014. The increase can be attributed property tax revenue in the amount of $2.7M during the month of December. Interest earnings for the quarter total $1,600.66, of which $498.99 was received from interest bearing accounts at First Financial Bank, $463.63 was received from investment accounts at TexPool, $174.08 was received from investment accounts at LOGIC, and $463.96 was received from investment account at First Public. The average monthly yield for interest bearing accounts during the quarter was 0.15% at First Financial, .0465% at TexPool, 0.0974% at LOGIC, Town Council Page 126 of 188 Meeting Date: February 24, 2015 and 0.12% at First Public. The Town’s deposits at First Financial are collateralized by government securities. Attachments: 4th QTR 2014 Inv Report.pdf 1st QTR 2015 Inv Report.pdf Recommendation: Staff recommends Council approval of the 4th Quarter Investment Report for Fiscal Year 2014 and 1st Quarter Investment Report for Fiscal Year 2015. Town Council Page 127 of 188 Meeting Date: February 24, 2015 13 Weeks Treasury Bill Yield: 0.04% First Financial Bank Beginning Ending Avg Monthly Yield: 0.15% Investment Description Balance Deposits Withdrawals Interest Balance Avg WAM* in Days : N/A First Financial - Pooled Cash 1,310,719.45$ 2,982,139.07$ (3,136,778.38)$ 498.99$ 1,156,579.13$ First Financial Totals 1,310,719.45$ 2,982,139.07$ (3,136,778.38)$ 498.99$ 1,156,579.13$ TexPool Beginning Ending Avg Monthly Yield: 0.0465% Investment Description Balance Deposits Withdrawals Interest Balance Avg WAM*in Days : 44 TexPool - Interest and Sinking Account 135,852.59$ 835,274.58$ -$ 19.70$ 971,146.87$ TexPool - Designated Account 356,792.89 3,232,005.11 (3,067,000.00) 40.08 521,838.08 TexPool - Grant Fund 99.86 - - - 99.86 TexPool - 2010 Tax Notes 41,117.52 - - 3.35 41,120.87 TexPool - 5M Park Bond 2010 150,880.96 - - 12.33 150,893.29 TexPool - 2012 Tax Notes 279,359.07 - - 22.82 279,381.89 TexPool - 2013 CO 1,822,782.66 - - 148.94 1,822,931.60 TexPool - 2014 CO 2,500,322.17 - - 204.36 2,500,526.53 TexPool - Utility Drainage Account 147,453.13 - - 12.05 147,465.18 TexPool Totals 5,434,660.85$ 4,067,279.69$ (3,067,000.00)$ 463.63$ 6,435,404.17$ LOGIC Beginning Ending Avg Monthly Yield: 0.0974% Investment Description Balance Deposits Withdrawals Interest Balance Avg WAM* in Days : 54 LOGIC - Designated 1,500,423.44$ 2,000,000.00$ (943,000.00)$ 174.08$ 2,557,597.52$ LOGIC Totals 1,500,423.44$ 2,000,000.00$ (943,000.00)$ 174.08$ 2,557,597.52$ First Public Beginning Ending Investment Description Balance Deposits Withdrawals Interest Balance Avg Monthly Yield: 0.12% First Public - Designated 1,578,413.97$ -$ -$ 463.96$ 1,578,877.93$ Avg WAM* in Days : 52 First Public Totals 1,578,413.97$ -$ -$ 463.96$ 1,578,877.93$ Total Cash & Investments 9,824,217.71$ 9,049,418.76$ (7,146,778.38)$ 1,600.66$ 11,728,458.75$ SIGNED: DATEINVESTMENT OFFICER Town of Trophy Club Quarterly Investment Report For the Quarter Ended December 31, 2014 The undersigned serves as the Investment Officer* for the Town of Trophy Club. I certify that all instruments held in the Town's investment portfolios for the period October 1, 2014 through December 31, 2014 (a) met the investment guidelines and complied with the investment strategies as authorized by the Town's Investment Policies, and (b) did not violate any applicable provisions of * The Town Finance Director is the designated Investment Officer for the Town but due to a vacancy in the position the Acting Town Manager will be fulfilling these duties. *WAM (Weighted Average Maturity) is the mean average of the periods of time remaining until the securities held are (1) scheduled to be repaid or (2) would be repaid upon demand or (3) are scheduled to have their interest rate readjusted to reflect current market rates. 2/19/2015 Town Council Page 128 of 188 Meeting Date: February 24, 2015 Fi r s t F i n a n c i a l B a n k N . A . A b i l e n e , A b i l e n e , T X De s c r i p t i o n Co u p o n Ma t u r i t y Pa r V a l u e Cu s i p Ma n a g e m e n t R e p o r t Pl e d g e d T o : Date:31-Dec-14 61 Page:Section V-C Re p o r t f o l i o Po o l Pl e d g e d Book Value Market Value Sa f e k e e p i n g Co d e Lo c a t i o n Tr a n s # FA S 1 1 5 Pr e r e f u n d St d P o o r Or i g i n a l F a c e Pl e d g e d P e r c e n t Pledged Pledged Pl e d g e d Or i g i n a l F a c e V a l u e TO W N O F T R O P H Y C L U B Mo o d y 12 / 3 1 / 2 0 1 4 1 0 : 4 4 : 0 5 A M Pu b l i s h e d : 31 3 9 5 U R D 5 FH R 2 9 7 7 A T 4. 5 0 0 5/ 1 5 / 2 0 2 5 FN B K 33 2 9 9 9 2 0 1 3 0 8 2 7 1 AF S $1 4 , 5 2 5 , 6 4 1 . 0 0 $1 2 , 0 0 0 , 0 0 0 . 0 0 82 . 6 1 % $5 , 9 9 0 , 6 3 3 . 4 0 $6,112,076.99 $6,459,993.53 FR O S T N A T I O N A L B A N K 1 $1 2 , 0 0 0 , 0 0 0 . 0 0 $5 , 9 9 0 , 6 3 3 . 4 0 $6,112,076.99 $6,459,993.53 CM O s - F i x e d R a t e 1 To t a l P l e d g e d To : CO T $1 2 , 0 0 0 , 0 0 0 . 0 0 $5 , 9 9 0 , 6 3 3 . 4 0 $6,112,076.99 $6,459,993.53 TO W N O F T R O P H Y C L U B $0 . 0 0 $0 . 0 0 Mu n i s w i t h M a t u r i t y U n d e r 2 Y e a r s Mu n i s w i t h M a t u r i t y O v e r 2 Y e a r s $0 . 0 0 $5 , 9 9 0 , 6 3 3 . 4 0 Ot h e r s e c u r i t i e s w i t h S t a t e d M a t u r i t y U n d e r 2 Y e a r s Ot h e r s e c u r i t i e s w i t h S t a t e d M a t u r i t y O v e r 2 Y e a r s ** I f n o d a t a i s s h o w n , t h e n t h e r e a r e n o p l e d g e s f o r t h e c u r r e n t p e r i o d . To w n Co u n c i l Pa g e 12 9 of 18 8 Me e t i n g Date: February 24, 2015 13 Weeks Treasury Bill Yield: 0.02% First Financial Bank Beginning Ending Avg Monthly Yield: 0.15% Investment Description Balance Deposits Withdrawals Interest Balance Avg WAM* in Days : N/A First Financial - Pooled Cash 1,781,968.54$ 3,425,175.53$ (3,896,965.07)$ 540.45$ 1,310,719.45$ First Financial Totals 1,781,968.54$ 3,425,175.53$ (3,896,965.07)$ 540.45$ 1,310,719.45$ TexPool Beginning Ending Avg Monthly Yield: 0.03% Investment Description Balance Deposits Withdrawals Interest Balance Avg WAM*in Days : 51 TexPool - Interest and Sinking Account 1,011,687.27$ 60,369.58$ (936,261.82)$ 57.56$ 135,852.59$ TexPool - Designated Account 2,199,397.53 520,449.49 (2,363,112.49) 58.36 356,792.89 TexPool - Grant Fund 99.86 - - - 99.86 TexPool - 2010 Tax Notes 41,114.03 - - 3.49 41,117.52 TexPool - 5M Park Bond 2010 150,868.35 - - 12.61 150,880.96 TexPool - 2012 Tax Notes 329,002.56 - (49,668.61) 25.12 279,359.07 TexPool - 2013 CO 1,931,964.87 - (109,338.74) 156.53 1,822,782.66 TexPool - 2014 CO 2,500,112.26 - - 209.91 2,500,322.17 TexPool - Utility Drainage Account 138,179.74 50,575.49 (41,314.69) 12.59 147,453.13 TexPool Totals 8,302,426.47$ 631,394.56$ (3,499,696.35)$ 536.17$ 5,434,660.85$ LOGIC Beginning Ending Avg Monthly Yield: 0.0795% Investment Description Balance Deposits Withdrawals Interest Balance Avg WAM* in Days : 57 LOGIC - Designated 1,500,019.15$ 500,000.00$ (500,000.00)$ 404.29$ 1,500,423.44$ LOGIC Totals 1,500,019.15$ 500,000.00$ (500,000.00)$ 404.29$ 1,500,423.44$ First Public Beginning Ending Investment Description Balance Deposits Withdrawals Interest Balance Avg Monthly Yield: 0.12% First Public - Designated -$ 1,578,150.00$ -$ 263.97$ 1,578,413.97$ Avg WAM* in Days : 52 First Public Totals -$ 1,578,150.00$ -$ 263.97$ 1,578,413.97$ Total Cash & Investments 11,584,414.16$ 6,134,720.09$ (7,896,661.42)$ 1,744.88$ 9,824,217.71$ SIGNED: DATEINVESTMENT OFFICER * The Town Finance Director is the designated Investment Officer for the Town but due to a vacancy in the position the Acting Town Manager will be fulfilling these duties. Town of Trophy Club Quarterly Investment Report For the Quarter Ended September 30, 2014 The undersigned serves as the Investment Officer* for the Town of Trophy Club. I certify that all instruments held in the Town's investment portfolios for the period July 1, 2014 through September 31, 2014 (a) met the investment guidelines and complied with the investment strategies as authorized by the Town's Investment Policies, and (b) did not violate any applicable provisions of section 2256 of the Government Code of Texas. *WAM (Weighted Average Maturity) is the mean average of the periods of time remaining until the securities held are (1) scheduled to be repaid or (2) would be repaid upon demand or (3) are scheduled to have their interest rate readjusted to reflect current market rates. 2/19/2015 Town Council Page 130 of 188 Meeting Date: February 24, 2015 Fi r s t F i n a n c i a l B a n k N . A . A b i l e n e , A b i l e n e , T X De s c r i p t i o n Co u p o n Ma t u r i t y Pa r V a l u e Cu s i p Ma n a g e m e n t R e p o r t Pl e d g e d T o : Date:31-Oct-14 62 Page:Section V-C Re p o r t f o l i o Po o l Pl e d g e d Book Value Market Value Sa f e k e e p i n g Co d e Lo c a t i o n Tr a n s # FA S 1 1 5 Pr e r e f u n d St d P o o r Or i g i n a l F a c e Pl e d g e d P e r c e n t Pledged Pledged Pl e d g e d Or i g i n a l F a c e V a l u e TO W N O F T R O P H Y C L U B Mo o d y 10 / 3 1 / 2 0 1 4 3 : 2 7 : 4 5 P M Pu b l i s h e d : 31 3 9 5 U R D 5 FH R 2 9 7 7 A T 4. 5 0 0 5/ 1 5 / 2 0 2 5 FN B K 33 2 9 9 9 2 0 1 3 0 8 2 7 1 AF S $1 4 , 5 2 5 , 6 4 1 . 0 0 $1 2 , 0 0 0 , 0 0 0 . 0 0 82 . 6 1 % $6 , 2 3 7 , 9 6 0 . 9 6 $6,366,602.05 $6,806,719.52 FR O S T N A T I O N A L B A N K 1 $1 2 , 0 0 0 , 0 0 0 . 0 0 $6 , 2 3 7 , 9 6 0 . 9 6 $6,366,602.05 $6,806,719.52 CM O s - F i x e d R a t e 1 To t a l P l e d g e d To : CO T $1 2 , 0 0 0 , 0 0 0 . 0 0 $6 , 2 3 7 , 9 6 0 . 9 6 $6,366,602.05 $6,806,719.52 TO W N O F T R O P H Y C L U B $0 . 0 0 $0 . 0 0 Mu n i s w i t h M a t u r i t y U n d e r 2 Y e a r s Mu n i s w i t h M a t u r i t y O v e r 2 Y e a r s $0 . 0 0 $6 , 2 3 7 , 9 6 0 . 9 6 Ot h e r s e c u r i t i e s w i t h S t a t e d M a t u r i t y U n d e r 2 Y e a r s Ot h e r s e c u r i t i e s w i t h S t a t e d M a t u r i t y O v e r 2 Y e a r s ** I f n o d a t a i s s h o w n , t h e n t h e r e a r e n o p l e d g e s f o r t h e c u r r e n t p e r i o d . To w n Co u n c i l Pa g e 13 1 of 18 8 Me e t i n g Date: February 24, 2015 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12015-0131-T Name: Status:Type:Agenda Item Consent Agenda File created:In control:2/13/2015 Town Council On agenda:Final action:2/24/2015 Title:Consider and take appropriate action regarding a request from Pulte Group for a Temporary Use Permit pursuant to Section 5.01 of Chapter 13, the Comprehensive Zoning Ordinance of the Town, to allow a Construction Trailer to be located at 2830 Waverly Drive. Attachments:Staff Report - TUP Pulte Construction Trailer.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding a request from Pulte Group for a Temporary Use Permit pursuant to Section 5.01 of Chapter 13, the Comprehensive Zoning Ordinance of the Town, to allow a Construction Trailer to be located at 2830 Waverly Drive. Town Council Page 132 of 188 Meeting Date: February 24, 2015 STAFF REPORT Town Council February 24, 2015 TUP-15-005 – Construction Trailer SUBJECT: Consider and take appropriate action regarding a request from Pulte Group for a Temporary Use Permit - Ch. 13 - Section 5.01, of the Comprehensive Zoning Ordinance, to allow a Construction Trailer, located at 2830 Waverly Drive. REQUEST: The applicant, Pulte Group, is requesting approval of a Temporary Use Permit to allow a Construction Trailer for construction located in The Highlands at Trophy Club. CURRENT CONDITIONS: The subject property is currently zoned “PD-27” – Planned Development 27 and currently has a construction trailer on the property. The property is zoned and platted for single-family residential. STAFF REVIEW: The applicant is requesting to continue to locate a Construction Trailer on the subject property to provide office space for the builder during home construction in The Highlands. The Zoning Ordinance allows temporary uses for a period of time, provided that they are properly screened and provided they will be removed from the site upon completion of the project. Construction Trailer Temporary Use Permits are to be reviewed annually. STAFF RECOMMENDATION: Staff has reviewed the request and recommends approval as requested. PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission will consider this request on February 19, 2015. Attachments: Exhibit “A” – Application Exhibit “B” - Location Map Exhibit “C” – Plot Plan Page 1 of 4 Town Council Page 133 of 188 Meeting Date: February 24, 2015 Exhibit “A” Page 2 of 4 Town Council Page 134 of 188 Meeting Date: February 24, 2015 Exhibit “B” Page 3 of 4 Town Council Page 135 of 188 Meeting Date: February 24, 2015 Exhibit “C” Page 4 of 4 Town Council Page 136 of 188 Meeting Date: February 24, 2015 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12015-0150-T Name: Status:Type:Agenda Item Consent Agenda File created:In control:2/17/2015 Town Council On agenda:Final action:2/24/2015 Title:Consider and take appropriate action regarding a request from Lennar Homes for a Temporary Use Permit pursuant to Section 5.01 of Chapter 13, the Comprehensive Zoning Ordinance of the Town, to allow a Construction Trailer to be located at 2824 Balmoral Drive. Attachments:Staff Report - TUP Lennar Construction Trailer.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding a request from Lennar Homes for a Temporary Use Permit pursuant to Section 5.01 of Chapter 13, the Comprehensive Zoning Ordinance of the Town, to allow a Construction Trailer to be located at 2824 Balmoral Drive. Town Council Page 137 of 188 Meeting Date: February 24, 2015 STAFF REPORT Town Council February 24, 2015 TUP-15-006 – Construction Trailer SUBJECT: Consider and take appropriate action regarding a request from Lennar Homes for a Temporary Use Permit - Ch. 13 - Section 5.01, of the Comprehensive Zoning Ordinance, to allow a Construction Trailer, located at 2824 Balmoral Drive. REQUEST: The applicant, Lennar Homes, is requesting approval of a Temporary Use Permit to allow a Construction Trailer for construction located in The Highlands at Trophy Club, Neighborhood 7, Phase 3C. CURRENT CONDITIONS: The subject property is currently zoned “PD-27” – Planned Development 27 and is currently undeveloped. The property is zoned and platted for single-family residential. STAFF REVIEW: The applicant is requesting to locate a Construction Trailer to provide office space for the builder during home construction in The Highlands. The Zoning Ordinance allows temporary uses for a period of time, provided that they are properly screened and provided they will be removed from the site upon completion of the project. Construction Trailer Temporary Use Permits are to be reviewed annually. STAFF RECOMMENDATION: Staff has reviewed the request and recommends approval as requested. PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission will consider this request on February 19, 2015. Attachments: Exhibit “A” – Application Exhibit “B” - Location Map Exhibit “C” – Plot Plan Page 1 of 4 Town Council Page 138 of 188 Meeting Date: February 24, 2015 Exhibit “A” Page 2 of 4 Town Council Page 139 of 188 Meeting Date: February 24, 2015 Exhibit “B” Page 3 of 4 Town Council Page 140 of 188 Meeting Date: February 24, 2015 Exhibit “C” Page 4 of 4 Town Council Page 141 of 188 Meeting Date: February 24, 2015 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12015-0153-T Name: Status:Type:Agenda Item Public Hearing File created:In control:2/19/2015 Town Council On agenda:Final action:2/24/2015 Title:Public hearing regarding an amendment to the Code of Ordinances of the Town to repeal Subsection 3, regulating administrative approval of site plan changes, of Section 5.09 (B) “Changes to the Site Plan”, of Section 5.09, “Site Plan Requirements” of Article V, “Supplementary District Regulations” of Chapter 13, “Zoning” of the Code of Ordinances of the Town. Attachments:Staff Report - Site Plan Requirements.pdf ORD 2015-04 PZ Chap 13 Art V Sec 5 09(B)(3) Changes to Site Plan.pdf Action ByDate Action ResultVer. Public hearing regarding an amendment to the Code of Ordinances of the Town to repeal Subsection 3, regulating administrative approval of site plan changes, of Section 5.09 (B) “Changes to the Site Plan”, of Section 5.09, “Site Plan Requirements” of Article V, “Supplementary District Regulations” of Chapter 13, “Zoning” of the Code of Ordinances of the Town. Town Council Page 142 of 188 Meeting Date: February 24, 2015 To: Town Council From: Matt Jones, Senior Planner CC: Stephen Seidel, Acting Town Manager Holly Fimbres, Town Secretary Re: Site Plan Requirements– Section 5.09 (B) 3 Town Council Meeting, Tuesday, February 24, 2015 Agenda Item: Public hearing and consider and take appropriate action regarding amendments to the Town of Trophy Club’s Code of Ordinances, amending Chapter 13-Zoning, Article V-Supplementary District Regulations, Section 5.09 (B) 3-Site Plan Requirements, concerning authorized administrative approval of changes to a site plan. Explanation: Currently there is a regulation in the Town of Trophy Club’s Code of Ordinances that allows the administrative approval of changes to an approved site plan if it meets certain criteria by the Town’s Planning and Zoning Administrator. The Planning and Zoning Commission requested that this item be placed on a future agenda in order to discuss this regulation. The provision of the ordinance reads as follows: Staff Review: Staff has researched a few surrounding municipalities’ ordinances concerning the site plan approval process as well as the provision to allow certain administrative actions that allow changes to approved site plans. The staff findings are listed below: Colleyville D. Site Plan Approval Required – Where the property is zoned CPO, CN, CC, ML, SU, PUD-C, or PUD-I, a site plan shall be submitted for review and approval to the Administrative Official prior to the issuance of a building permit. Roanoke: Revisions to the Approved Site Plan. Town Council Page 143 of 188 Meeting Date: February 24, 2015 (1) Minor revisions/amendment. It is recognized that final architectural and engineering design may necessitate minor changes in an approved site plan. In such cases, the City Manage, or his/her designee shall have the authority to approve minor modifications to an approved site plan and which shall be submitted as an "amended site plan" which substantially conforms to the previously approved site plan, provided that such modifications do not significantly change traffic circulation, building location(s) on the site, proximity of building(s) to nearby residential areas, increase the size or height of building(s), or any other conditions specifically attached as part of the City Council's approval of the site plan. Submission materials and requirements for approval of an amended site plan shall be as determined by the City Manager or his/her designee. If the City Manager or his/her designee refuses to approve an amended site plan, then the applicant shall re-submit the amended site plan as a "revised site plan" as described in Subsection (2) below, whereupon the revised site plan shall be scheduled for consideration by the Planning and Zoning Commission and City Council. Keller D. Approval Process For Site Plans 1. Modified Site Plans for existing buildings or Site Plans for parking improvements may be approved by the Development Review Committee if it meets all applicable requirements. The DRC’s decision may be appealed to the Planning and Zoning Commission and City Council. 2. Site Plans within the Town Center (TC) Zoning District shall be approved by City Council after a recommendation from the Planning and Zoning Commission. All other site plans shall be approved by the Director of Community Development and the City Manager or his/her designee if it meets all applicable requirements of this Ordinance for development. The City Manager’s decision may be appealed to the Planning and Zoning Commission and City Council. (Amended by Ord. No. 1515 on July 20, 2010) 3. If variances are requested, the Site Plan shall be considered by City Council after a recommendation by the Planning and Zoning Commission. Based on the Development Review Committee’s review, staff will prepare a report and recommendation for the Planning and Zoning Commission. Staff can recommend approval, conditional approval, or denial based on the requirements of this Ordinance. A copy of this information and an agenda for the Planning and Zoning Commission meeting at which the application will be discussed will be available to the applicant on the Friday prior to that Planning and Zoning Commission meeting. The Site Plan will be placed on a City Council agenda within thirty (30) days following the Planning and Zoning Commission meeting. The applicant shall submit one (1) collated and folded 24” x 36” copy and twelve (12) 11” X 17” reductions of the Site Plan at least ten (10) days prior to the City Council meeting. 4. Prior to the City Council meeting, staff will provide to the applicant a copy of the staff report and recommendations, and the City Council agenda. The City Council can approve, approve with conditions, or deny a Site Plan. After the City Council approves a Site Plan, if final architectural or engineering design necessitates minor changes in the approved Site Plan, the changes may be approved by the Director of Community Development, provided that they do not materially alter traffic circulation, building location, or any conditions attached to the City Council’s approval of the Site Plan. Town Council Page 144 of 188 Meeting Date: February 24, 2015 Southlake 40.6 ADMINISTRATIVE ACTION - On approval of the development plan or site plan by the City Council, or the Administrative Staff, as appropriate, all necessary permits or certificates authorized thereby may be issued. a. Subsequent to such approval, minor changes may be authorized by the Administrative Official when such minor changes will not cause any of the following circumstances to occur: 1. A change in the character of the development; 2. An increase in the ratio of the gross floor areas in structures to the area of any lot; 3. An increase in the intensity of use; 4. A reduction in the originally approved separations between buildings; 5. An increase in the problems of circulation, safety, and utilities; 6. An increase in the external effects on adjacent property; 7. A reduction in the originally approved setbacks from property lines; 8. An increase in ground coverage by structures; 9. A reduction in the ratio of off-street parking and loading space to gross floor area in the structures. 10. A change in the subject, size, lighting, flashing animation or orientation of originally approved signs. b. Any proposed amendment to a development plan or site plan, previously approved by the Planning and Zoning Commission and the City Council, which in the opinion of the Administrative Official does not meet the criteria of sub-paragraph 40.6a above may only be approved by the City Council after a recommendation by the Planning and Zoning Commission in accordance with the same notice and hearing requirements for zoning changes as set forth in Section 46 of this ordinance. Recommendation: Staff recommends that the provision in Section 5.09 (B) 3 should still remain in the regulations for site plan requirements. Staff believes there are certain minor changes to site plans that can be approved administratively that still upholds the integrity of the approved site plan without requiring the applicant to take the plan back before the Planning and Zoning Commission and the Town Council. Staff recognizes that there can be some language added to this section that will provide a more clear set of guidelines or triggers when the Planning and Zoning Administrator is considering such changes as requested by an applicant. Additionally, amending the Chapter 13 of the Zoning Ordinance only applies to the Zoning Ordinance. A Planned Development Ordinance is an amendment to the Zoning Ordinance and contains specific provisions, many of which do conflict with the standard provisions in the Zoning Ordinance. Provisions contained in PD zoning ordinances cannot be legally affected by this amendment. In order to amend a PD Zoning District regulation, a separate rezoning process for that specific PD would have to occur and that would require landowner agreement. Planning and Zoning Commission: The Planning and Zoning Commission considered this item on February 5, 2015. There was discussion amongst the Commission regarding whether or not ordinance language could be drafted that would be clear enough from and administrative decision standpoint while still holding true to the plans that had Town Council Page 145 of 188 Meeting Date: February 24, 2015 been approved by the Planning and Zoning Commission and Town Council. A motion was made to remove Section 5.09 (B) 3 in its entirety; the motion was approved by a vote of four in favor to one opposed. Town Council Page 146 of 188 Meeting Date: February 24, 2015 TOWN OF TROPHY CLUB, TEXAS ORDINANCE NO. 2015-04 P&Z AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, REPEALING SUBSECTION 3, OF SECTION 5.09(B), ENTITLED “CHANGES TO THE SITE PLAN” OF SECTION 5.09, ENTITLED “SITE PLAN REQUIREMENTS” OF ARTICLE V, ENTITLED “SUPPLEMENTARY DISTRICT REGULATIONS” OF CHAPTER 13, ENTITLED “ZONING” OF THE CODE OF ORDINANCES OF THE TOWN; PROVIDING FOR THE INCORPORATION OF PREMISES; PROVIDING FOR AN AMENDMENT; PROVIDING A CUMULATIVE REPEALER CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES; PROVIDING FOR PUBLICATION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Town of Trophy Club (hereinafter referred to as “Town”) is a Home Rule Municipality acting under its Charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Texas Local Government Code; and WHEREAS, the Planning and Zoning Commission has reviewed Subsection (3) of Section 5.09(B), entitled “Changes to the Site Plan” of Section 5.09, entitled “Site Plan Requirements” of Article V, entitled “Supplementary District Regulations” of Chapter 13, entitled “Zoning” of the Code of Ordinances of the Town, which subsection authorizes approval by the Planning and Zoning Administrator of changes to the details of an approved site plan where the proposed changes do not alter the basic physical relationship of the property to adjacent property, do not alter the use permitted, increase density, floor area, height, or reduce the yards provided at the boundary of a site as indicated on the approved site plan; and WHEREAS, after public notices were given in compliance with State law and public hearings were conducted, and after considering the information submitted at those public hearings and all other relevant information and materials, the Planning and Zoning Commission of the Town has recommended to the Town Council the repeal of Subsection 5.09(B)(3) of Article V, of Chapter 13 of the Code of Ordinances; and WHEREAS, after due deliberation and consideration by Town Council of the Town of Trophy Club, Texas at properly posted public hearings, the Town Town Council Page 147 of 188 Meeting Date: February 24, 2015 ORD 2015-04 2 Council now deems it necessary to adopt this Ordinance amending the Code of Ordinances of the Town and of the public health, safety and welfare; NOW THEREFORE BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: SECTION 1. INCORPORATION OF PREMISES That the above and foregoing premises are true and correct and are incorporated herein and made a part hereof for all purposes. SECTION 2. AMENDMENT 2.01 Subsection 3, as set forth below, of Section 5.09(B), entitled “Changes to the Site Plan” of Section 5.09, entitled “Site Plan Requirements” of Article V entitled, “Supplementary District Regulations” of Chapter 13, entitled “Zoning” of the Code of Ordinances of the Town of Trophy Club, Texas , is hereby repealed in its entirety, and all other provisions of Section 5.09 (B), “Changes to the Site Plan” shall remain unaltered and in full force and effect. B. Changes to the Site Plan … “3. Changes of details within a site plan which do not alter the basic physical relationship of the property to adjacent property, do not alter the use permitted, increase the density, floor area, height, or reduce the yards provided at the boundary of the site as indicated on the approved site plan, may be authorized by the Town’s Planning and Zoning Administrator. An aggrieved party may appeal the decision of the Town’s designee to the Zoning Board of Adjustment in accordance with the provisions of this Ordinance.” SECTION 3. CUMULATIVE REPEALER That this Ordinance shall be cumulative of all other Ordinances of the Town affecting Zoning and Site Plans and shall not repeal any of the provisions of such Ordinances except as specifically provided herein and except in those instances where provisions of those Ordinances are in direct conflict with the provisions of this Ordinance or the Comprehensive Zoning Ordinance of the Town; whether such Ordinances are codified or uncodified, and all other provisions of the Ordinances of the Town of Trophy Club, codified or uncodified, not in conflict with the provisions of this Ordinance or adopted as part of an Ordinance or regulation for a Planned Development Zoning District, shall remain in full force and effect. Notwithstanding the foregoing, any complaint, action, cause of action or claim which prior to the effective date of this Ordinance Town Council Page 148 of 188 Meeting Date: February 24, 2015 ORD 2015-04 3 has been initiated or has arisen under or pursuant to such repealed Ordinance(s) shall continue to be governed by the provisions of that Ordinance and for that purpose the Ordinance shall be deemed to remain and continue in full force and effect. SECTION 4. SEVERABILITY If any section, article, paragraph, sentence, clause, phrase or word in this Ordinance, or application thereof to any person or circumstance, is held invalid or unconstitutional by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of the Ordinance, and the Town Council hereby declares it would have passed such remaining of the Ordinance despite such invalidity, which remaining portions shall remain in full force and effect. SECTION 5. ENGROSSMENT AND ENROLLMENT The Town Secretary of the Town of Trophy Club is hereby directed to engross and enroll this Ordinance in accordance with the Town Charter. SECTION 6. PENALTY It shall be unlawful for any person to violate any provision of this Ordinance, and any person violating or failing to comply with any provision hereof shall be fined, upon conviction, in an amount not more than Two Thousand Dollars ($2,000.00), and a separate offense shall be deemed committed each day during or on which a violation occurs or continues. SECTION 7. PUBLICATION The Town Secretary of the Town of Trophy Club is hereby directed to the Caption, Penalty Clause, and Effective Date Clause of this Ordinance as required by law. SECTION 8. EFFECTIVE DATE This Ordinance shall take effect from and after its date of passage in accordance with law, and it is so ordained. PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas, this the 24th day of February, 2015. Town Council Page 149 of 188 Meeting Date: February 24, 2015 ORD 2015-04 4 _______________________________ C. Nick Sanders, Mayor Town of Trophy Club, Texas ATTEST: _________________________________________ Holly Fimbres, Town Secretary Town of Trophy Club, Texas [SEAL] APPROVED AS TO FORM: _________________________________________ Patricia A. Adams, Town Attorney Town of Trophy Club, Texas Town Council Page 150 of 188 Meeting Date: February 24, 2015 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12015-0148-T Name: Status:Type:Agenda Item Regular Session File created:In control:2/16/2015 Town Council On agenda:Final action:2/24/2015 Title:Consider and take appropriate action regarding a Proclamation proclaiming March 2015 as Multiple Myeloma Awareness Month in Trophy Club. Attachments:PRO 2015-03 Multiple Myeloma Awareness Month.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding a Proclamation proclaiming March 2015 as Multiple Myeloma Awareness Month in Trophy Club. Town Council Page 151 of 188 Meeting Date: February 24, 2015 TOWN OF TROPHY CLUB, TEXAS PROCLAMATION NO. 2015-03 A PROCLAMATION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, ESTABLISHING THE MONTH OF MARCH 2015 AS MULTIPLE MYELOMA AWARENESS MONTH IN TROPHY CLUB. WHEREAS, multiple myeloma is a cancer of plasma cells, a type of white blood cell normally responsible for producing antibodies, and WHEREAS, multiple myeloma is the second most common blood cancer worldwide and can occur at multiple sites in one’s body with a variety of symptoms, thus making it hard to diagnose, and WHEREAS, many people are unaware of myeloma until their diagnosis, and when it goes undetected, it can cause broken bones, ongoing pain, renal failure, and death, and WHEREAS, the disease is generally thought to be incurable but highly treatable, and remissions may be induced with various treatments, and WHEREAS, the many treatment options for myeloma include chemotherapy, radiation, stem cell transplantation and many new and novel emerging therapies, and WHEREAS, increased awareness for clinicians and the general public accompanied by continued investment and innovation will lead to earlier diagnosis allowing people to live longer. NOW, THEREFORE, I, MAYOR C. NICK SANDERS, IN CONJUNCTION WITH THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, DO HEREBY PROCLAIM: MARCH 2015 AS MULTIPLE MYELOMA AWARENESS MONTH In the Town of Trophy Club, and I do thereby encourage all citizens to join me and the Town of Trophy Club Town Council in spreading awareness about this tragic condition so that individuals can be treated in a timely manner. PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas, this the 24th day of February, 2015. _________________________________ ________________________________ C. Nick Sanders, Mayor Holly Fimbres, Town Secretary Town of Trophy Club, Texas Town of Trophy Club, Texas Town Council Page 152 of 188 Meeting Date: February 24, 2015 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12015-0140-T Name: Status:Type:Agenda Item Regular Session File created:In control:2/16/2015 Town Council On agenda:Final action:2/24/2015 Title:Consider and take appropriate action regarding a Preliminary Plat for Hillside Pointe, Block A, Lots 1- 33, CA1, CA2, and Block B, Lot 1; being a replat of Lot 4, Block B, Trophy Wood Business Center, containing approximately 5.596 acres of land, located in the Town of Trophy Club, Tarrant County, Texas, and being located in Planned Development No. 33. Attachments:Staff Report - Preliminary Plat Hillside Pointe.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding a Preliminary Plat for Hillside Pointe, Block A, Lots 1-33, CA1, CA2, and Block B, Lot 1; being a replat of Lot 4, Block B, Trophy Wood Business Center, containing approximately 5.596 acres of land, located in the Town of Trophy Club, Tarrant County, Texas, and being located in Planned Development No. 33. Town Council Page 153 of 188 Meeting Date: February 24, 2015 STAFF REPORT Town Council February 24, 2015 PP-14-027- Hillside Pointe SUBJECT: Consider and take appropriate action regarding a request for a Preliminary Plat for Hillside Pointe, Block A, Lots 1-33, CA1, CA2, and Block B, Lot 1; being a replat of Lot 4, Block B, Trophy Wood Business Center, containing approximately 5.596 acres of land, located in the Town of Trophy Club, Tarrant County, Texas, and being located in Planned Development No. 33. REQUEST: The applicant J. Volk Consulting, on behalf of Manna Land, LLC., is requesting approval of a Preliminary Plat for Hillside Pointe, Block A, Lots 1-33, CA1, CA2, and Block B, Lot 1. LOCATION: The subject property is located on the west side of Trophy Wood Dr., north of Plaza Dr., and south of Hanna Ct. ZONING: The subject property is zoned Planned Development No. 33 (PD-33), which was approved by the Town Council on August 19, 2013. The zoning allows for single family residential and associated uses. Prior to being rezoned to PD-33, the property was zoned PD-26 and allowed for Medical General Hospital uses. CURRENT CONDITIONS: The subject property is currently undeveloped and is heavily covered with trees. The adjacent properties have PD-25 – Commercial to the south and west, PD-14 – Single Family Residential to the north, and the Town of Trophy Club/City of Southlake border to the east along T.W. King Rd. COMPREHENSIVE LAND USE PLAN: The Comprehensive Land Use Plan designates this area as commercial/professional. This request will provide an additional transitional zone of medium density residential to create a land use buffer from the higher intensity land uses along HWY 114 and the low density single family zoning to the north of the subject property. Page 1 of 7 Town Council Page 154 of 188 Meeting Date: February 24, 2015 THOROUGHFARE PLAN: The proposed request appears to be compatible with the Town’s Thoroughfare Plan. No changes are proposed to the existing street layout and all proposed streets in the subdivision will be privately owned and maintained. STAFF REVIEW: The preliminary plat was reviewed in accordance with the approved subdivision regulations as well as the approved development standards set forth in PD-33. The development standards of PD-33 require that all lots be a minimum of 3,600 sf, be a minimum of 40’ in width at the front building line, and have a minimum depth of 90’. The applicant is proposing 33 single family residential lots and 2 open space lots. The proposed lots appear meet the minimum requirements as required by the development standards of PD-33. The developer will be required to submit a tree survey and tree mitigation/protection plan when they submit application for a final plat. Parkland dedication will also be addressed at the time of the final plat. STAFF RECOMMENDATION: The preliminary plat has been reviewed for compliance with the Town’s Subdivision Ordinance, as well as the Development Standards for PD-33. Staff recommends approval with the following conditions: • The access easement that is filed on the property will need to be addressed before the approval of the final plat. PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission considered this request on January 15, 2015. The Commission requested correcting calls in the legal description, adding building line labels on all lots, providing a 5’ wall maintenance easement on the south property line, and providing clarification and more detail on the drainage coming onto the development from the properties to the north. The request was tabled to the February 5, 2015 Planning and Zoning Commission meeting. On February 5, 2015, the Commission had concerns about drainage but consented that the concerns would be addressed at the time of final platting. The Commission also requested that the filed access easement on the property be addressed prior to the approval of a final plat. A motion was made for approval and the motion passed by a vote of five in favor to none opposed. Attachments: Exhibit “A” - Application Exhibit “B” - Preliminary Plat Exhibit “C” - Approved Concept Plan Exhibit “D” - Town Engineer Letter Exhibit “E” - Easement Acknowledgement Page 2 of 7 Town Council Page 155 of 188 Meeting Date: February 24, 2015 Exhibit “A” Page 3 of 7 Town Council Page 156 of 188 Meeting Date: February 24, 2015 Exhibit “B” Page 4 of 7 Town Council Page 157 of 188 Meeting Date: February 24, 2015 Exhibit “C” Page 5 of 7 Town Council Page 158 of 188 Meeting Date: February 24, 2015 Exhibit “D” Page 6 of 7 Town Council Page 159 of 188 Meeting Date: February 24, 2015 Exhibit “E” Page 7 of 7 Town Council Page 160 of 188 Meeting Date: February 24, 2015 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12015-0139-T Name: Status:Type:Agenda Item Regular Session File created:In control:2/16/2015 Town Council On agenda:Final action:2/24/2015 Title:Consider and take appropriate action regarding general signage on poles and painted on road beds regulating traffic within and around the Round About. Attachments: Action ByDate Action ResultVer. Consider and take appropriate action regarding general signage on poles and painted on road beds regulating traffic within and around the Round About. Town Council Page 161 of 188 Meeting Date: February 24, 2015 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12015-0142-T Name: Status:Type:Agenda Item Regular Session File created:In control:2/16/2015 Town Council On agenda:Final action:2/24/2015 Title:Discuss Study/Design Options provided by the Town Engineer for additional buffering for the Royal Troon neighborhood adjacent to Independence Park and the Pool Complex per Town Council action taken on January 27, 2015; consider and take appropriate action regarding same. Attachments: Action ByDate Action ResultVer. Discuss Study/Design Options provided by the Town Engineer for additional buffering for the Royal Troon neighborhood adjacent to Independence Park and the Pool Complex per Town Council action taken on January 27, 2015; consider and take appropriate action regarding same. Town Council Page 162 of 188 Meeting Date: February 24, 2015 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12015-0152-T Name: Status:Type:Agenda Item Regular Session File created:In control:2/17/2015 Town Council On agenda:Final action:2/24/2015 Title:Consider and take appropriate action regarding an Ordinance of the Town repealing Subsection 3, regulating administrative approval of site plan changes, of Section 5.09 (B) “Changes to the Site Plan”, of Section 5.09, “Site Plan Requirements” of Article V, “Supplementary District Regulations” of Chapter 13, “Zoning” of the Code of Ordinances of the Town; providing for the incorporation of premises; providing for an amendment; providing a penalty not to exceed the sum of Two Thousand Dollars for each offense; and providing an effective date. Attachments: Action ByDate Action ResultVer. Consider and take appropriate action regarding an Ordinance of the Town repealing Subsection 3, regulating administrative approval of site plan changes, of Section 5.09 (B) “Changes to the Site Plan”, of Section 5.09, “Site Plan Requirements” of Article V, “Supplementary District Regulations” of Chapter 13, “Zoning” of the Code of Ordinances of the Town; providing for the incorporation of premises; providing for an amendment; providing a penalty not to exceed the sum of Two Thousand Dollars for each offense; and providing an effective date. Town Council Page 163 of 188 Meeting Date: February 24, 2015 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12015-0132-T Name: Status:Type:Agenda Item Consent Agenda File created:In control:2/13/2015 Town Council On agenda:Final action:2/24/2015 Title:Consider and take appropriate action regarding a Resolution repealing Resolution No. 2012-08, Resolution No. 2013-15, and Resolution No. 2014-33 and adopting a Resolution approving a new Town of Trophy Club Handbook for Elected and Appointed Officials; and providing an effective date. Attachments:Resolution 2015-06 Elected and Appt Handbook.pdf REVISED - CHANGES FOR February 24 agenda HandbookforElectedandAppointedOfficals .pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding a Resolution repealing Resolution No. 2012-08, Resolution No. 2013-15, and Resolution No. 2014-33 and adopting a Resolution approving a new Town of Trophy Club Handbook for Elected and Appointed Officials; and providing an effective date. Town Council Page 164 of 188 Meeting Date: February 24, 2015 TOWN OF TROPHY CLUB, TEXAS RESOLUTION NO. 2015-06 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, REPEALING RESOLUTION NO. 2012-08, RESOLUTION NO. 2013-15 AND RESOLUTION NO. 2014-33 ADOPTING AND AMENDING THE MUNICIPALITY OF TROPHY CLUB HANDBOOK FOR ELECTED AND APPOINTED OFFICIALS AND ADOPTING A NEW MUNICIPALITY OF TROPHY CLUB HANDBOOK FOR ELECTED AND APPOINTED OFFICIALS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Town benefits by having its citizens involved in local government through service on Town Boards and Commissions and has established several boards and commissions that perform various functions for the Town; and WHEREAS, the Town initially adopted the Municipality of Trophy Club Handbook for Elected and Appointed Officials” (hereinafter “Handbook”) to establish guidelines and procedures for Town Boards, Commissions and Corporations and to ensure uniform treatment of all persons applying for and serving on those bodies; and WHEREAS, the guidelines established in the Handbook are in addition to those requirements imposed by the Texas Open Meetings Act and other applicable state law; and WHEREAS, since enacting Resolution No. 2012-08 and its amending Resolutions 2013-15 and 2014-33, the Town Council has determined it to be in the best interests of the Town to review the Handbook in its entirety and has determined it necessary and appropriate to make various amendments to the Handbook to allow a more efficient and inclusive system of operating Boards, Commissions, and Corporations; and WHEREAS, the passage of this Resolution repeals Resolution No. 2012-08, Resolution No. 2013-15 and Resolution No. 2014-33, and all other conflicting Resolutions adopting or amending the Handbook and adopts a new Handbook which has been determined by the Council to be beneficial to the Town and its residents and to serve the public welfare. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: Section 1. That the foregoing recitals are adopted and incorporated herein as findings. Section 2. That the Town Council hereby repeals Resolution No. 2012-08, Resolution No. 2013-15 and Resolution No. 2014-33 and all other conflicting Town Council Page 165 of 188 Meeting Date: February 24, 2015 RES 2015-06 2 Resolutions adopting or amending the Handbook and hereby adopts the new “Municipality of Trophy Club Handbook for Elected and Appointed Officials”, a true and correct copy of the new Handbook being attached hereto and incorporated herein as Exhibit “A”. Section 3. That this Resolution shall become effective upon its passage, and that upon passage of this Resolution, the Handbook (Exhibit “A”) shall become effective . PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas, this the 24th day of February, 2015. C. Nick Sanders, Mayor Town of Trophy Club, Texas [SEAL] ATTEST: Holly Fimbres, Town Secretary Town of Trophy Club, Texas APPROVED TO AS FORM: Patricia A. Adams , Town Attorney Town of Trophy Club, Texas Town Council Page 166 of 188 Meeting Date: February 24, 2015 RES 2015-06 3 EXHIBIT A Town Council Page 167 of 188 Meeting Date: February 24, 2015 Handbook for Elected and Appointed Officials Page 1 of 9 MUNICIPALITY OF TROPHY CLUB Handbook for Elected and Appointed Officials MUNICIPALITY OF TROPHY CLUB Handbook for Elected and Appointed Officials EFFECTIVE DATE: 9-15-2014 REVISION DATE: 9-15-2014 (Resolution No. 2015-06) This Handbook is applicable to all paid, non-paid and voluntary positions and seats to include; Town Council, Boards, Commissions, and Corporations. , and volunteers assisting with Special Event functions. I acknowledge receiving and agree to comply with the policies set forth in the Handbook for Elected and Appointed Officials. Elected/Appointed Official Signature Date Elected/Appointed Official Printed Name Board/Commission Commission/Corporation Serving Return this page to the Town Secretary and attach the Texas Open Government Training Certificates where applicable. Town Council Page 168 of 188 Meeting Date: February 24, 2015 Handbook for Elected and Appointed Officials Page 2 of 9 Introduction In order to be “A Great Place to Call Home,” the Town of Trophy Club encourages and is indebted to our dedicated citizens who serve on Boards, Commissions, and Corporations. In accordance with Section 4.16 of the Town Charter, the citizens who serve do so without compensation. They are appointed to serve after indicating their interest through the application process, and they serve at the discretion of the Town Council. Generally, members of each Board, Commission or Corporation are charged with researching pertinent projects and with making recommendations to the Town Council. Members serve in an advisory capacity. The single exception is the Zoning Board of Adjustment, which has some quasi-judicial duties. The exact duties and requirements of each Board, Commission or Corporation can be found in the ordinance establishing that specific body and/or applicable enabling statute. Each Board, Commission, and Corporation consists of members, a Chair/President, a Town Staff Liaison and a Council Liaison if one is appointed by the Council. Applicant Requirement for Boards, Commissions, or Corporations Applicants for Boards, Commissions, or Corporations must be a United States Citizens and registered voters prior to their appointment and must also be Trophy Club residents for at least six (6) months prior to their appointment. Based upon good cause shown, Council may waive the voter registration and/or length of residency requirement for a person appointed to a Board, Commission, or Corporation, except where restricted by State law. Neither Town elected officials, nor persons appointed to fill vacancies on any elected Town governmental body may serve on a Town Board, Commission, or Corporation, per Town Charter. The technical expertise of applicants shall be a consideration in gaining appointment. Residency Requirement/Temporary Change in Residency Status In addition to the residency requirement for citizens making application to serve on Town Boards, Commissions , and Corporations, a person serving as a member must reside within the Town of Trophy Club during his or her term of service in order to continue serving. However, if during the term of appointment or during the time frame for reapplication, the residency status of a then current member of a Board, Commission or Corporation temporarily changes for a period of no more than six (6) months, the member may request that the Council review his/her specific circumstances affecting residency. If the temporary change in residency status does not disqualify a member of a Board, Commission, or Corporation from continuing to serve either because of a Charter or state law requirement for service on his/her respective Board, Commission, or Corporation, the Council may authorize the continued service or reappointment of the member until such time as the member returns to permanent residency status. Posting Process The Town Secretary will ensure that annual appointments for Boards, Commissions, and Corporations are posted in the month of June: • Announced in the Town Newsletter • Posted on the marquees • Posted on the Town’s Web page at: www.trophyclub.org • Posted to Town-managed social media sites at: www.facebook.com/TrophyClubGov and www.twitter.com/TrophyClubGov The Town Secretary will also notify each member whose term is expiring that they must resubmit the Board, Commission and Corporation Application. Application Process for Annual Appointments Town Council Page 169 of 188 Meeting Date: February 24, 2015 Handbook for Elected and Appointed Officials Page 3 of 9 Applications will be accepted each year in July or within a time frame as otherwise directed by Town Council. A received application will be considered active for one year following the date of receipt, provided it meets all previously stated requirements. Applications are available in the Town office and online at the Town’s website. The completed application shall be submitted to the Town Secretary and forwarded as soon as possible to the Town Council Appointments Committee and ex-officio members, as well as the all additional members of the Town Council, the Chair/President of the respective Board, Commission, or Corporation, and the Staff Liaison. . Town Council Appointments Committee OPTION 1: At the first Town Council meeting in June, the Council shall establish an a Town Council Appointments Committee tasked with making recommendations to the full Council regarding appointments to all Boards, Commissions, and Corporations (hereinafter “Appointments Committee”). The Appointments Committee shall be comprised of the Mayor and two (2) Council members, and the Committee shall have the discretion to add additional non-voting ex-officio members to the Committee as determined appropriate. OPTION 2: At the first Town Council meeting in June, the Council shall establish a Town Council Appointments Committee tasked with making recommendations to the full Council regarding appointments to all Boards, Commissions, and Corporations (hereinafter “Appointments Committee”). The Appointments Committee shall be comprised of the Mayor and two (2) Council members. In addition, participation in the Committee’s published scheduled meetings will be open to one (1) member of the pertinent Board, Commission , or Corporation who may participate in the capacity of a non-voting ex-officio member if he/she chooses to do so. However, a Chair, President or Member may not participate if the position under consideration is his/her position on the Board, Commission, or Corporation. , and the Committee shall have the discretion to add additional non -voting ex-officio members to the Committee as determined appropriate. NOTE: The text highlighted in yellow above is a newly proposed revision that CM Parrow has requested. He requested that I include the following comment for clarification of his intentions with the proposed revision, but this language is NOT for inclusion in the Handbook: “This language still retains Council's Total Control of the Time, Date and final decision, without making these volunteers feel unappreciated or selectively excluded.” Interview Process – Appointments Committee Interviews shall be conducted by the Town Council Appointments Committee after the close of each application period. Staff Liaisons shall be responsible for scheduling interviews for each candidate who submits an application for their respective Board, Commission, or Corporation. Typically these interviews will be held at a regular interval as determined by the Appointments Committee. In the event of scheduling conflicts or workload demands, alternate dates may be selected. Group interviews are conducted for most vacancies. However, individual interviews may be conducted for certain positions at the request of the Appointments Committee. After conducting interviews, the Appointments Committee shall provide its recommendations relating to nominations for appointment to the Town Manager preceding the Council meeting at which such appointments are to be considered. Appointments generally will be made by resolution at the second (2 nd) Town Council meeting of the month. Boards, Commissions, Corporations, The Appointments Committee and Council will not evaluate applicants on the basis of race, color, religion, sex, national origin, ethnic group, age, or disability. Recommendations for Town Council Page 170 of 188 Meeting Date: February 24, 2015 Handbook for Elected and Appointed Officials Page 4 of 9 appointment to a Board, Commission or Corporation will not be made based on stereotypes or assumptions about the abilities or traits of individuals of a certain race, color, religion, sex, national origin, ethnic group, or age, or individuals with disabilities. 1/27 NOTE: move this to the Shoffner section Mid-Term Vacancy / Resignations When a Board, Commission, or Corporation member resigns mid-term, a written notice of resignation shall be submitted to that body’s Chair/President. The Chair/President shall forward the notice to the Staff Liaison who shall then forward the notice to the Town Secretary and Town Council. Upon receiving notice of vacancy, the Town Secretary shall initiate the application process in accordance with the Posting Process set forth above, and interviews shall be conducted in accordance with the Interview Process as set forth above. Members appointed to fill vacancies shall be appointed to serve out the remainder of a predecessor’s term. Council may directly appoint an applicant whose application is previously on file under the established application process provided that the applicant is still willing to serve on the Board, Commission or Corporation that he/she applied for without the requirement of an additional interview. Removal Members of Boards, Commissions and Corporations serve at the discretion of the Town Council and may therefore be removed at the sole discretion of Council at any time. Appointments Process Terms of office for Board, Commission, and Corporation members shall begin in October unless Town Council extends the time period for the application process or otherwise determines it appropriate to alter the annual appointment schedule. Term Lengths Term lengths are set forth in the ordinance establishing the Board, Commission, or Corporation and/or applicable enabling statutes. Terms are staggered, with the Council making annual appointments to replace members whose regular terms expire in any given year. Compensation Members appointed to a body by the Town Council shall serve without compensation; provided however, that they shall be entitled to reimbursement of any necessary expenses incurred in the performance of their official duties, when approved by Council or its’ designee. Maximum number of Appointments It is the goal of the Council to afford the opportunity to serve on Town Boards, Commissions and Corporations to as many interested residents as possible; however, if the number of open Board, Commission, or Corporation seats exceeds the number of qualified applicants, the Council may allow a person to serve on more than one (1) Board, Commission, or Corporation. In the event that the number of qualified applicants exceeds the number of open Board, Commission, or Corporation seats, it is the goal of the Council to first appoint those qualified applicants not already serving before taking action to appoint an applicant who is already serving on a Town Board, Commission, or Corporation. Council may act to replace a current member who is serving on more than one Board, Commission or Corporation prior to the end of his or her term, provided there is an adequate number of qualified applicants. Open Government Training Elected and appointed public officials are required by State law to receive training in Texas open government laws. The Office of the Attorney General offers free video training courses, which were developed to ensure that all elected and appointed government officials, have a good command of both open records and open meetings laws. Town Council Page 171 of 188 Meeting Date: February 24, 2015 Handbook for Elected and Appointed Officials Page 5 of 9 Each elected or appointed official who is a member of a governmental body subject to the Open Meetings Act or the Public Information Act must attend training. Additionally, employees who serve as a governmental body's designated public information coordinator are required to complete the Public Information Act training course. Officials who are elected or appointed shall complete the required open government training within ninety (90) days after taking elected office or after appointment. Staff Liaisons from the individual groups requiring the training shall be responsible to ensure that all members of their group receive the training. Training CDs are available in the Town Secretary’s office or may be obtained online at:. http://www.oag.state.tx.us/media/videos/play.php?image=2005openrecords&id=150 Certificates of completion must be maintained by the member's governmental body and made available for public inspection upon request. The original Certificate shall be forwarded to the Town Secretary to be kept in permanent records. More information on Open Government may be obtained online at the Texas Attorney General’s Office. (http://www.oag.state.tx.us) Nepotism Members of an Economic Development Corporation, Zoning Board of Adjustment or Planning and Zoning Commission cannot be related to a Council member. For all other Boards, Commissions, and Corporations, the following rules shall apply: 1. A Board, Commission, or Corporation Chair/President cannot be a relative of the Mayor or of a Council Member; and 2.. No more than one (1) member Except as specifically provided below, on any given Board, Commission, or Corporation may be a only one member can be a relative of a Council Member. A person is a relative if he/she is related in the first degree by consanguinity (blood) or by affinity (marriage). Members of an Economic Development Corporation, Zoning Board of Adjustment or Planning and Zoning Commission cannot be related to a Council member. Guidelines for Members All members of Boards, Commissions, and Corporations have specific duties and responsibilities. All members of Boards, Commissions, and Corporations are expected to participate in formal and informal training sessions. Many Boards, Commissions, and Corporations deal with technical issues that can require a foundation of certain knowledge that must be updated from time to time. The Town will provide reasonable opportunities for members to acquire and keep current in these training efforts. Members are expected to participate. Regular attendance Effectiveness as a member requires regular attendance. Should a member of a Board, Commission, or Corporation fail to attend three consecutive regular meetings without being excused by, the Board, Commission, or Corporation,. or the Council may declare that member’s appointment forfeited. A member who is unable to attend a meeting shall notify the Staff Liaison of his/her inability to attend the meeting and shall provide an explanation of the conflict or other reason that prevents his/her attendance. Notice to the Staff Liaison shall be provided as soon as practicable after the member becomes aware of the impending absence. Town Council Page 172 of 188 Meeting Date: February 24, 2015 Handbook for Elected and Appointed Officials Page 6 of 9 It is particularly important that all members attend briefing sessions and work sessions prior to formal meetings to promote effective and efficient meetings. If a member finds difficulty in maintaining regular attendance, it is suggested that the member consider whether they have sufficient time to be an effective member. It is the responsibility of a member in this position to initiate a discussion with the Chair/President or Staff Liaison about attendance. The Chairman/President of the Board, Commission, or Corporation is to maintain a charted attendance record for all members. If attendance becomes an issue, the Staff Liaison will attempt to secure a written resignation. The Staff Liaison is responsible for submitting periodic reports to the Town Council on behalf of the Board, Commission, or Corporation noting progress and members’ attendance. Avoidance of contacts and individual discussions It is not uncommon for applicants, opponents, or their representatives to approach individual members to solicit support or disapproval of a pending issue. These individual contacts shall be declined by members of the Zoning Board of Adjustment and by members of the Ethics Commission. Requests for sponsorships/donations/agreements with vendors Unless acting jointly with a Staff Liaison pursuant to the direction of their respective Board, Commission, or Corporation, members do not have the authority to seek donations, to make agreements with vendors, or to give the impression that they are acting as an agent for the Town. Furthermore, Board, Commission and Corporation members are not permitted to obligate any Town funds or enter into any agreements without prior written approval of the Town Manager or the Manager’s designee. All actions requ iring the obligation or expenditure of funds shall be in accordance with the applicable approved budget. Ethics All members of the Town Council, Boards, Commissions, and Corporations shall be familiar with the requirements of the Town’s Ethics ordinance. Effective Meetings All members of Boards, Commissions and Corporations should familiarize themselves with the elements of a successful meeting. These include: • Having a purpose for the meeting; • Giving adequate notice; • Posting public notice when required; • Preparing for the meeting in advance; • Preparing an agenda; • Allowing for appropriate participation from all parties; • Selecting an appropriate meeting place; • Determining the outcome or results of the meeting; • Keeping an accurate record of all proceedings; and • Keeping discussion focused on items listed on the agenda. Members should avoid common mistakes that can make meetings unproductive, including but not limited to: • Lack of control at the meeting, appearing unfair, being unable to bring issues to a vote and wasting people’s time. The Staff Liaison and all members are responsible for compliance with the Texas Open Meetings law. Meetings of all Boards, Commissions and Corporations are open to the public. All meetings shall be held in such a fashion that all participants have assigned seating with clearly visible nameplates. Board Members must take care to speak into the microphone at all times while in session. If a meeting is recorded with only audio and no video, each person Town Council Page 173 of 188 Meeting Date: February 24, 2015 Handbook for Elected and Appointed Officials Page 7 of 9 must identify themselves prior to speaking. Prior to initiating a closed or “Executive Session,” the Staff Liaison and Chair/President shall receive approval from the Town Attorney. Prior to any meeting, the Chair/President and Staff Liaison shall prepare an agenda describing actions to be taken by the group. The agenda shall be prepared in a format approved by the Town Attorney and shall be posted in compliance with State law. The Chair/President shall allocate sufficient time for both applicants and opponents of an issue to present their information. Regardless of whether an agenda item is listed as a public hearing item or not, members of the public shall be given a reasonable opportunity to present their information and opinions, unless the group is meeting in a workshop session. The Chair/President must allocate and manage the time to be allotted and shall use discretion based upon the agenda, the Council Rules of Procedure and other factors; provided however, that the Chair/President shall have the discretion to allow additional time without objection by a majority of the Board, Commission or Corporation. The Chair/President shall endeavor to see that all persons attending or participating in meetings are treated wit h respect and dignity. All members must refrain from prejudicial or stereotypical comments. All members must refrain from questioning that takes the form of “badgering” or “debating” with those providing testimony/comment. All members need to be cautious of publicly representing their positions beyond the scope of the business at hand. The official position of the Town shall be represented only by Town staff, as established by the Town Council. Conduct in meetings Board, Commission, and Corporation members should act in a professional manner. If a resident presents a complaint to the Board, Commission, or Corporation at a meeting the information should be taken and referred to Staff to reply to the resident. Rules of Decorum Meetings of all Boards, Commissions, and Corporations shall be conducted in accordance with adopted Town Council Rules of Procedure. PARLIAMENTARY MOTIONS AND PRECEDENCE Requires 2nd Debatable Amendable A Majority Vote of Those Present 1. To adjourn Yes No No Yes 2. To take a recess Yes No Yes Yes 3. To commit, refer, or recommit to committee Yes Yes Yes Yes 4. To amend Yes Yes Yes Yes 5. To amend an amendment Yes Yes No Yes 6. To postpone indefinitely Yes Yes No Yes 7. To table Yes No No Yes 8. Calling the question No No No 2/3 9. Objecting to consideration of a question No No No 2/3 Responsibilities of the Chair/President Each Board, Commission, or Corporation shall have a Chair/President. A Board, Commission, or Corporation at the Council’s discretion, may be asked to make a recommendation for a Chair/President with the final determination left to the Council. The Chair/President should have some experience as a member of the group. The Planning and Zoning Commission’s Cchair will be determined entirely by the Council. The Chair/President must act as the “leader” and take responsibility for the group’s efficient and meaningful operation. The Chair/President must ensure that roles are clearly spelled out, meetings are efficiently conducted Town Council Page 174 of 188 Meeting Date: February 24, 2015 Handbook for Elected and Appointed Officials Page 8 of 9 and necessary information is readily available, which helps create a good working environment. Appointment of a Chair/President The Council will have final determination on the appointment of a Chair /President for each Board, Commission and Corporation. Following the appointment of a new Chair/President, the Mayor or his or her designee and a Staff Liaison will arrange a meeting with the new Chair/President to review this Handbook and share ideas on how to run an effective meeting. The Chair/President should manage the meeting to ensure that: • A few members do not monopolize discussion or questions; • Appropriate time is taken for presentation and discussion; • Dialogue and interactions are maintained in a courteous and professional Manner; • Minutes of each Board, Commission, and Corporation meeting are taken and maintained by the Staff Liaison; • Staff and members treat each other with mutual respect at all times; • Discussion is limited to those items on the agenda. However, the Chair /President or Staff Liaison may place any item on a future agenda for discussion; • All Board, Commission, and Corporation meetings shall be recorded as required by the Texas Open Meetings Act. The Chair/President must ensure that effective communication exists between Board, Commission, Corporation, Council, Staff and the public. This requires frequent interaction with the Staff Liaison and Council Liaison to the Board, Commission, or Corporation. The Town Manager is responsible for ensuring that that the Staff Liaison is efficient in providing requested technical assistance and information to members. This includes helping to develop appropriate rules and procedures for the group in order to complete its duties. It also requires preparation of proper meeting notices and agendas, gathering and relaying pertinent information in a timely fashion to members and providing support at meetings. If the Staff Liaison is not effectively operating in this manner, the Chair/President should first discuss the issue with the Town Manager. If satisfactory results are not achieved, the Chair/President should next contact the Mayor and Council Liaison to the Board, Commission or Corporation if a Council Liaison has been named. It is the responsibility of the Chair/President to be mindful of the attendance, actions and activities of individual members, as well as to discuss with these members any deviations from the rules. The Chair/President shall be responsible for communicating to the Staff Liaison any requests to be plac ed on the Town Council agenda for consideration. The Chair/President and Staff Liaison shall define the scope, objectives and criteria for completion of any project to be undertaken by the group that has not been referred directly from Council. This shoul d be done prior to the initiation of all projects. For items referred to a Board, Commission or Corporation by Council, it is the responsibility of the Chair/President and Staff Liaison to see that proceedings of the Board, Commission or Corporation fulfill the direction provided by Council in whole and in a timely manner, with appropriate information and context. Prior to a Board, Commission or Corporation undertaking any project or initiative that requires the expenditure of funds, other than those authorized in the approved Town budget, such initiative or project shall be submitted to the Staff Liaison for action by the Town Manager. Responsibilities of the Staff Liaison A member of the Town staff will be assigned to each Board, Commission, or Corporation. The Staff Liaison shall not assume the responsibility or task of the group. Rather, the Staff Liaison shall provide information that group members need to perform their obligations. The Staff Liaison shall also serve as a communication link between members of the group and the Town staff. The Staff Liaison shall be responsible for making periodic reports to the Town Council Page 175 of 188 Meeting Date: February 24, 2015 Handbook for Elected and Appointed Officials Page 9 of 9 Town Council regarding the activities of his/her Board, Commission or Corporation. The Staff Liaison, when appropriate and in accordance with the Texas Open Meetings Act, shall place an item on the agenda for his/her designated Board, Commission or Corporation to allow the Council Liaison to provide an update regarding the actions, direction and input of the Town Council. Responsibilities of the Council Liaison and Council members A member of the Town Council may be assigned as liaison to each Board, Commission, or Corporation. The Council Liaison shall not assume the responsibility or task of the assigned body. The Council Liaison shall serve as a communication link between the Board, Commission or Corporation and the Town Council. The Council Liaison shall make periodic reports to the Town Council regarding the activities of their assigned Board, Commission or Corporation. In order to maintain appropriate separation of responsibilities between Council and boards, Council Liaisons and Council members are expected to exercise restraint in providing input to boards, but if they choose to do so, shall clearly and definitively state that they are providing input as an individual and do not represent the Council as a body in any way. Council members may freely speak before any Board, Commission or Committee on behalf of their own personal interest and concerns; in which case, they shall publicly state the nature of their interest and/or concern and that they are appearing only in their private capacity. The Council Liaison should communicate with the Chair/President throughout the year to ensure Boards, Commissions and Corporations focus on their missions and roles and to stay abreast of board activities. Council Liaisons should be accessible to Board, Commission and Corporation Chairs/Presidents to offer feedback and guidance. Council members and Council Liaisons may address a Board, Commission or Corporation and express his or her individual opinion when that Board, Commission or Corporation is addressing a matter that personally impacts the Council Liaison or his or her personal property or interests; however, all other statements made by Council members or Council Liaisons shall reflect the opinion, advice or direction of a majority of the Town Council. Town Council Page 176 of 188 Meeting Date: February 24, 2015 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12015-0141-T Name: Status:Type:Agenda Item Regular Session File created:In control:2/16/2015 Town Council On agenda:Final action:2/24/2015 Title:Consider and take appropriate action regarding amendments to the Town of Trophy Club Code of Ordinances Chapter 5, Section 4 "Sign Regulations" as proposed by the Planning and Zoning Commission. Attachments:Staff Report - Political Sign Amendments.pdf Article IV - Sign Regulations - Redline NOTES AFTER PZ 020515 MEETING.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding amendments to the Town of Trophy Club Code of Ordinances Chapter 5, Section 4 "Sign Regulations" as proposed by the Planning and Zoning Commission. Town Council Page 177 of 188 Meeting Date: February 24, 2015 To: Town Council From: Matt Jones, Senior Planner CC: Stephen Seidel, Acting Town Manager Holly Fimbres, Town Secretary Re: Amendments to Code of Ordinances Ch. 5, Section 4 - Sign Regulations. Town Council Meeting, Tuesday, February 24, 2015 Agenda Item: Consider and take appropriate action regarding amendments to the Town of Trophy Club Code of Ordinances Ch. 5, Section 4 - Sign Regulations. Explanation: Town Council tasked the P&Z Commission with reviewing the sign regulations in order to develop more precise, understandable, and user friendly regulations for signage concerning temporary signs, political signs, and real estate signs. Since the Town is approaching an election cycle, the Town Council requested that the P&Z Commission first address political signage in order to try and have the updated regulations in place prior to the beginning of the upcoming election cycle. Changes to the sign ordinance regulating political signage are requested to help candidates more easily understand the regulations regarding political signage, and to make it more feasible for Town Staff to enforce the regulations regarding political signage. After the political signage regulations have been reviewed by the P&Z Commission and a recommendation has been forwarded to Town Council, Council has requested that the P&Z Commission review the sign regulations concerning temporary signs and real estate/builder signs in order to provide a recommendation to the Council regarding those types of signs. Attachments: • Sign Ordinance Redlines from February 24, 2015 Planning and Zoning Commission Meeting Staff Recommendation: Staff recommends changes to the sign ordinance that will provide clarification and direction to residents, business owners, and Town Staff for policy and enforcement as recommended by the P&Z Commission and approved by Town Council. Page 1 of 2 Town Council Page 178 of 188 Meeting Date: February 24, 2015 Planning and Zoning Commission Recommendation: The Planning and Zoning Commission considered making amendments to the Political Sign regulations at their February 24, 2015 meeting. A motion was made to send forward recommendations to the Town Council for amendments to the sign ordinance regarding political signs; the motion was approved by a vote of four in favor to one opposed. The recommendation of the Commission is reflected in the attached redline copy of the sign ordinance regarding political signs. Page 2 of 2 Town Council Page 179 of 188 Meeting Date: February 24, 2015 Chapter 5 – General Land Use Rev. 2/05/15 Section 4.05 Temporary Signs B. Political Signs 1. No political sign may be erected or placed on private real property, including but not limited to vacant lots or tracts, unless the property Owner or other person or having custody or control over the Property, has given written permission and such documentation is provided to the Designated Official upon the Official’s request. Political signs may be erected or placed on any private lot or property or on any trailer or vehicle as specifically described in this Section 4.05 – Temporary Signs, and in accordance with the regulations governing temporary signs No political sign may be erected or placed on private residential property unless the property Owner has given a minimum of a verbal permission. No political sign may be erected or placed on commercial property without written permission from the property Owner. Such written permission shall be provided to the Designated Official upon the request of the Designated Official. No political sign may be erected or placed on public property. A property Owner may remove a sign on their property without notice. 2. Duration All political signs may be erected or maintained in any location for a maximum period of forty five (45) days prior to an election. Political signs shall be kept in repair and a proper state of preservation. All political signs shall be removed no later than ten (10) days following the date of an election or a run-off election. 23. Number, Size and Placement: A political sign shall not exceed thirty-sixsixteen (1636) square feet in area nor exceed six (6) feet in height, as measured from the ground. A political sign may not be illuminated or have any moving elements. No more than one (1) of such signs for each political candidate and two signs perone sign for each side of an issue on the election ballot shall be erected on any parcel of land. As used in this section “parcel” shall mean a piece of land having fixed boundaries, whether those boundaries are fixed by plat or by metes and bounds. The front and back surface of a political sign shall constitute one sign. For signs with three or more surfaces, each surface shall constitute a separate sign for purposes of size requirements. Signs with three or more surfaces are prohibited on residentially zoned parcels of land.Signs with three or more surfaces are prohibited. Section 4.05(B)(2) Amended Ord. No. 2008-11, § II, 3-03-08 34. In the event that the number of political signs upon a lot or property exceeds the total number permitted by this Article, the signs in excess of the number permitted shall be deemed to be in violation of this Article. The Designated Official shall notify the property Owner on which the political signs are located of the violation; the property Owner must then remove the signs in excess of the permitted amount within twenty-four (24) hours following the time of such notification. The Designated Official is hereby authorized to remove without notice any political sign that is erected or placed on public property, including medians, and right-of-ways. Such sign shall be impounded and may be destroyed by the Town. 54. Removal Period Procedure in Event of Non-Removal Town Council Page 180 of 188 Meeting Date: February 24, 2015 Chapter 5 – General Land Use Rev. 2/05/15 All political signs shall be removed within a period not to exceed tenthree (103) days after the date of the election for which the sign was placed. Failure to remove such signs within the tenthree (103) day period shall give the Designated Official the authority to remove such signs. 65. Vehicle Mounted Political Signs: A political sign which is mounted or placed on any trailer or vehicle and which is not permanently affixed to the trailer or vehicle is permitted. A vehicle with such a sign may be parked on a public street in accordance with the Town’s parking regulations. For purposes of this paragraph, a political sign is not required to be supported by the ground. 76. Zoning Districts Political signs shall be allowed in all zoning districts of the Town. 87. Exemptions Political signs shall not require a sign permit, and except as regulated by this Section, are exempt from the remainder of the regulations contained in this Article. Town Council Page 181 of 188 Meeting Date: February 24, 2015 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12015-0143-T Name: Status:Type:Agenda Item Regular Session File created:In control:2/16/2015 Town Council On agenda:Final action:2/24/2015 Title:Town Council Liaison Updates; discussion of same: * Parks and Recreation Board, February 16, 2015 Council Liaison - Council Member Philip Shoffner Attachments: Action ByDate Action ResultVer. Town Council Liaison Updates; discussion of same: * Parks and Recreation Board, February 16, 2015 Council Liaison - Council Member Philip Shoffner Town Council Page 182 of 188 Meeting Date: February 24, 2015 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12015-0144-T Name: Status:Type:Agenda Item Regular Session File created:In control:2/16/2015 Town Council On agenda:Final action:2/24/2015 Title:Acting Town Manager Seidel's update regarding the following; Council discussion and input regarding same. * Denton County Days * Indian Creek * Initiative against Distracted Driving Attachments: Action ByDate Action ResultVer. Acting Town Manager Seidel's update regarding the following; Council discussion and input regarding same. * Denton County Days * Indian Creek * Initiative against Distracted Driving Town Council Page 183 of 188 Meeting Date: February 24, 2015 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12015-0145-T Name: Status:Type:Agenda Item Regular Session File created:In control:2/16/2015 Town Council On agenda:Final action:2/24/2015 Title:Items for Future Agendas. Attachments:Items for Future Agendas updated 2-11-2015.pdf Action ByDate Action ResultVer. Items for Future Agendas. Town Council Page 184 of 188 Meeting Date: February 24, 2015 Town Council Future Agenda Items List (Updated 2/11/2015) 1. Consider and take appropriate action regarding term limits for Board and Commission members. (Rowe 7/22/2014) (1-Oct 28 Agenda) (2-Feb-10) 10/28/2014 – Council discussed and wants to bring back on a future agenda to discuss:  board and commission creation ordinances to amend to two year staggered terms in order provide consistency among all appointed positions, with the exception of the Parks and Recreation Board since it is a large board  consider eliminating board and commission term limits, which is currently set at six years  review handbook for appointed and elected officials for possible other changes 2. Consider and take appropriate action regarding signage in medians at Trophy Club Drive, Trophy Wood Drive, Indian Creek and possibly Bobcat. (Sanders 7/22/2014) (1-Oct 28 Agenda) (2-Feb-10) 10/28/2014 – Council discussed and would like a plan brought back on a future agenda. 2/10/2015 – Mayor Sanders provided update including examples of Southlake signage. 3. Review ordinances regarding Town Homes, Condos and apartments. (Sanders 8/4/2014) (1- Nov 13) (2-Feb-24) 4. Consider and take appropriate action regarding policy on equipment schedule for replacement program. (Shoffner 8/26/2014) (1-Dec 9) (2-March 10) 12/9/2014 – Council discussed and would like a policy brought back that encompasses a point system or measureable factors on a future agenda. 2/10/2015 – Discussed and approved CFAB projects and associated priorities. 5. Consider and take appropriate action regarding parking on Parkview and Park Lane, and options for Police Department mitigation. (Rowe 9/9/2014) (1-Jan 13) 2/10/2015 – Discussed and staff will work on school and traffic counts. 6. Consider and take appropriate action regarding a policy related to auto allowances. (1- March 10) 7. Consider and take appropriate action regarding reviewing schedules of fees for outside baseball tournaments and capacity. (1-March 10) 8. Consider and take appropriate action regarding the baseball contract and tournaments. (Lamont 1/13/2015) (1-April 14) 9. Consider and take appropriate action regarding July 4 th festivities. (Sanders 1/13/2015) (1- April 14) 10. Consider and take appropriate action regarding forming a committee of residents to create a site/action plan for Trophy Club Park (Shoffner 2/10/2015) (1-May-12) Town Council Page 185 of 188 Meeting Date: February 24, 2015 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12015-0146-T Name: Status:Type:Agenda Item Executive Session File created:In control:2/16/2015 Town Council On agenda:Final action:2/24/2015 Title:Pursuant to the following designated sections of Texas Government Code, Annotated, Subchapter 551 (Texas Open Meetings Act), the Council will enter into executive session to discuss the following items: A. Section 551.074(a)(1), Personnel Matters. To discuss or deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee pursuant to Section 551.074 (a)(1) of the Texas Open Meetings Act: Acting Town Manager Stephen Seidel and vacant Town Manager position. B. Section 551.072 Deliberations about Real Property to deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: Potential sites for the location of a new Police and Town Hall Facility, Annex Building, and Potential Lease of Property C. Section 551.071(2) Consultation with Attorney to consult with its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act: 1. Zoning and land use regulations; 2. Regulation of signage Attachments: Action ByDate Action ResultVer. Pursuant to the following designated sections of Texas Government Code, Annotated, Subchapter 551 (Texas Open Meetings Act), the Council will enter into executive session to discuss the following items: A. Section 551.074(a)(1), Personnel Matters. To discuss or deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee pursuant to Section 551.074 (a)(1) of the Texas Open Meetings Act: Acting Town Manager Stephen Seidel and vacant Town Manager position. B. Section 551.072 Deliberations about Real Property to deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: Potential sites for the location of a new Police and Town Hall Facility, Annex Building, and Potential Lease of Property C. Section 551.071(2) Consultation with Attorney to consult with its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act: Town Council Page 186 of 188 Meeting Date: February 24, 2015 File #:2015-0146-T,Version:1 1. Zoning and land use regulations; 2. Regulation of signage Town Council Page 187 of 188 Meeting Date: February 24, 2015 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12015-0147-T Name: Status:Type:Agenda Item Regular Session File created:In control:2/16/2015 Town Council On agenda:Final action:2/24/2015 Title:Consider and take appropriate action regarding the Executive Session Items. Attachments: Action ByDate Action ResultVer. Consider and take appropriate action regarding the Executive Session Items. Town Council Page 188 of 188 Meeting Date: February 24, 2015