Agenda Packet TC 06/02/2014Town Council
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Svore Municipal Building Boardroom6:00 PMMonday, June 2, 2014
CALL TO ORDER AND ANNOUNCE A QUORUM
WORKSHOP SESSION
1.2014-1182-T Discussion of agenda items posted for consideration on the Regular Session Council
Agenda for June 2, 2014.
2.2014-1183-T Discussion of agenda items posted for consideration on the Regular Session Council
Agenda for next June 2014 meeting (date yet to be determined).
Second June 2014 Draft Agenda.pdfAttachments:
3.2014-1184-T Presentation of Facilities Planning Report by Tom Batenhorst, GSBS Architects
regarding joint facility planning; discussion of same.
INVOCATION
PLEDGES
Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it
is posted on the agenda. The Council is not permitted to take action on or discuss any
presentations made to the Council at this time concerning an item not listed on the
agenda. The Council will hear presentations on specific agenda items prior to the
Council addressing those items. You may speak up to four (4) minutes or the time limit
determined by the Mayor or presiding officer. To speak during this item you must
complete the Speaker's form that includes the topic(s) of your statement. Topics of
presentation should be limited to matters over which the Council has authority.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council
and will be enacted by one motion. There will not be a separate discussion of these
items. If discussion is desired, that item will be removed from the consent agenda and
will be considered separately.
4.2014-1185-T Consider and take appropriate action regarding the Minutes dated May 19, 2014.
TC Minutes May 19, 2014.pdfAttachments:
Town Council Page 1 of 62 Meeting Date: Monday, June 2, 2014
June 2, 2014Town Council Meeting Agenda
REGULAR SESSION
5.2014-1193-T Update and discussion regarding sites for the location of Municipal Facilities, including
the pending purchase of the property owned by Club Corp.
6.2014-1192-T Consider and take appropriate action regarding whether to proceed with the design of a
joint police/town hall facility by GSBS and authorizing any and all necessary
amendments to the scope of work.
7.2014-1196-T Consider and take appropriate action regarding a Resolution of the Town Council
nominating one (1) person to serve as a member of the Denco 9-1-1 District Board of
Managers.
Staff Report - Denco 9-1-1 Board Nomination.pdf
RES 2014-24 DENCO 911 Nomination.pdf
Letter from Mark Payne, Executive Director of Denco Area 9-1-1 District with enclosures.pdf
Attachments:
8.2014-1197-T Consider and provide direction regarding the Town’s 30th Anniversary festivities,
including the authorization of an Ad Hoc Committee to plan the anniversary event.
9.2014-1195-T Consider and take appropriate action regarding financial and variance report dated April
2014.
April Financial Report FY 2014.pdfAttachments:
10.2014-1172-T Consider and take appropriate action regarding proposed Town Council Meeting Dates
and related amendments to the Town Council Rules of Procedure.
* Regular Meetings
* Meeting Schedule for July 2014
June 2014 & July 2014 calendar.pdf
Council Rules of Procedure.pdf
Attachments:
11.2014-1198-T Consider and take appropriate action regarding Royal Troon neighborhood concerns
regarding the following:
a. Buffer behind homes
b. Parking
c. Noise
d. Light
e. Park use
12.2014-1199-T Consider and take appropriate action to establish procedures to conduct Citizen
Roundtables as part of Council meetings and related revisions to the Council Rules of
Procedure.
13.2014-1186-T Consider and take appropriate action regarding use of Council Liaisons to Town
Boards, Commissions and Corporations and vacancies in existing Council Liaison
positions.
Town Council Page 2 of 62 Meeting Date: Monday, June 2, 2014
June 2, 2014Town Council Meeting Agenda
14.2014-1187-T Town Manager Slye's update regarding the following; discussion and provide input
regarding same.
* Neighborhood Meeting - Indian Creek Reconstruction Project
* PID Utility Rate Order Update
* Council Packet
* TIRZ #2 Update
- Boundary Lines
- Preliminary Developer’s Agreement Discussion
15.2014-1189-T Items for Future Agendas.
Items for Future Agendas.pdfAttachments:
ADJOURN
* The Town Council may convene into executive session to discuss posted items as
allowed by the Texas Open Meeting Act, LGC.551.071
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on May 29, 2014 by 5:00 P.M. in
accordance with Chapter 551, Texas Government Code.
Tammy Ard
Town Secretary
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance, and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of June, 2014.
________________________________, Title: ___________________________
Town Council Page 3 of 62 Meeting Date: Monday, June 2, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1182-T Name:
Status:Type:Agenda Item Workshop
File created:In control:5/27/2014 Town Council
On agenda:Final action:6/2/2014
Title:Discussion of agenda items posted for consideration on the Regular Session Council Agenda for June
2, 2014.
Attachments:
Action ByDate Action ResultVer.
Discussion of agenda items posted for consideration on the Regular Session Council Agenda for June 2, 2014.
Town Council Page 4 of 62 Meeting Date: Monday, June 2, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1183-T Name:
Status:Type:Agenda Item Workshop
File created:In control:5/27/2014 Town Council
On agenda:Final action:6/2/2014
Title:Discussion of agenda items posted for consideration on the Regular Session Council Agenda for next
June 2014 meeting (date yet to be determined).
Attachments:Second June 2014 Draft Agenda.pdf
Action ByDate Action ResultVer.
Discussion of agenda items posted for consideration on the RegularSession Council Agenda for next June 2014meeting
(date yet to be determined).
Town Council Page 5 of 62 Meeting Date: Monday, June 2, 2014
Meeting Date 6/xx/2014 File ID Dept
Discussion of agenda items posted for consideration on the Regular Session Council
Agenda for June x, 2014.Town Sec
Discussion of agenda items posted for consideration on the Regular Session Council
Agenda for July x, 2014.Town Sec
Consider and take appropriate action regarding the Minutes dated June 2, 2014.Town Sec
Appointment of P&Z Commisioner to fill vacancy created by Garrett Reed who was
unopposed for election to Council. 2014-1165-T CD
Consider and take appropriate action regarding an Ordinance repealing Section 6.01,
"Rules of Procedure" of Article VI, "Town Council Rules of Procedure", of Chapter 1,
"Administration" of the Code of Ordinances and adopting a new Chapter 1, Article VI,
Section 6.01 "Rules of Procedure"; providing for the incorporation of premises, providing
for an amendment; and providing an effective date. (Meeting Dates & Conducting Citizen
Roundtables)
Town
Attorney
PID Utility Rate Order Town Mgr
Town Council Liaison Updates; discussion of same: Town Sec
Town Manager Slye's update regarding the following; discussion and provide input
regarding same.Town Mgr
Mayor and Council Updates regarding training opportunities, educational sessions, and
regional meetings; discussion of same.Town Sec
Items for Future Agendas.Town Sec
Consider and take appropriate action regarding the Executive Session.Town Sec
Workshop
Consent
Regular Session
Executive Session
Town Council Page 6 of 62 Meeting Date: Monday, June 2, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1184-T Name:
Status:Type:Agenda Item Workshop
File created:In control:5/27/2014 Town Council
On agenda:Final action:6/2/2014
Title:Presentation of Facilities Planning Report by Tom Batenhorst, GSBS Architects regarding joint facility
planning; discussion of same.
Attachments:
Action ByDate Action ResultVer.
Presentation of Facilities Planning Report by Tom Batenhorst, GSBS Architects regarding joint facility planning;
discussion of same.
Town Council Page 7 of 62 Meeting Date: Monday, June 2, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1185-T Name:
Status:Type:Agenda Item Consent Agenda
File created:In control:5/27/2014 Town Council
On agenda:Final action:6/2/2014
Title:Consider and take appropriate action regarding the Minutes dated May 19, 2014.
Attachments:TC Minutes May 19, 2014.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding the Minutes dated May 19, 2014.
Town Council Page 8 of 62 Meeting Date: Monday, June 2, 2014
MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, May 19, 2014 at 7:30 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, May 19, 2014. The
meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
Connie White Mayor
Jeannette Tiffany Mayor Pro Tem, Place 2
Philip Shoffner Council Member, Place 6
Greg Lamont Council Member, Place 5
Bill Rose Council Member, Place 1
C. Nick Sanders Mayor Elect
Jim Parrow Council Member Elect, Place 1
Garrett Reed Council Member Elect, Place 2
Rhylan Rowe Council Member Elect, Place 3
TOWN COUNCIL MEMBERS ABSENT:
Danny Mayer Council Member, Place 4
STAFF AND GUEST(S) PRESENT:
Mike Slye Town Manager
Stephen Seidel Assistant Town Manager
Tammy Ard Town Secretary
Patricia Adams Town Attorney
April Reiling PIO/Marketing Manager
Scott Kniffen Police Chief
Danny Thomas Fire Chief
Steven Glickman Finance Director
Adam Adams Parks & Recreation Director
Carolyn Huggins Community Development Director
Mike Pastor Information Technology Director
Ed Helton Streets Services Director
Mayor White announced the date of Monday, May 19, 2014 called the Town Council to order and announced a
quorum at 7:30 p.m.
Mayor White announced that Council Members Mayer would be absent.
WORKSHOP SESSION
1. Discussion of agenda items posted for consideration on the Regular Session Council Agenda for May 19,
2014.
2. Discussion of agenda items posted for consideration on the Regular Session Council Agenda for June 2,
2014.
Town Council Page 9 of 62 Meeting Date: Monday, June 2, 2014
CONVENE INTO REGULAR SESSION - START TIME – 7:30 P.M.
The Invocation was offered by Chief Thomas.
The Pledges were led by April Reiling.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda.
The Council is not permitted to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to
the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the
Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the
topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority.
No citizen presentations were made.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one
motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed
from the consent agenda and will be considered separately.
3. Consider and take appropriate action regarding the Minutes dated May 5, 2014.
4. Consider and take appropriate action regarding a Resolution denying the rate increase requested by
Atmos Energy Corp., Mid-Tex Division, under the company's 2014 annual rate review mechanism (RRM);
requiring Atmos to reimburse reasonable ratemaking expenses; authorizing the Town's participation
with Atmos Cities Steering Committee in any appeals filed; and providing an effective date.
5. Consider and take appropriate action regarding a Resolution authorizing continued participation with the
Steering Committee of Cities served by Oncor; authorizing the payment of $0.11 per capita to the Steering
Committee to fund regulatory and related activities related to Oncor Electric Delivery Company, LLC.; and
providing an effective date.
6. Consider and take appropriate action regarding a Subdivider 's Agreement between the Town and BDMR
Development, LLC for Canterbury Hills, Phase 3, and authorizing the Mayor or her designee to execute
necessary documents.
Motion made by Council Member Rose, seconded by Mayor Pro Tem Tiffany, to approve the Consent Agenda as
corrected at the dais.
Motion passed unanimously.
REGULAR SESSION
7. Recognition of current Business Spotlight Partner: DATCU Credit Union in Trophy Club; discussion of same.
April Reiling, PIO/Marketing Manager gave an overview of the Business Spotlight program. The Business Spotlight
partner, a program developed by the Economic Development Corporation 4B (EDC 4B) Board and Town Staff. The
Business Spotlight program is an initiative that features a local Trophy Club business each month in various ways,
including homepage real estate on the Town website, an article on TC Exchange, mentions in the weekly E-News
Town Council Page 10 of 62 Meeting Date: Monday, June 2, 2014
Blasts, an article in the monthly ‘Around the Town’ newsletter and various mentions on Town social media sites
(Facebook & Twitter). Businesses are featured on a first come, first serve basis.
DATCU Trophy Club is the first local business to be featured as a monthly Business Spotlight partner.
8. Consider and take appropriate action regarding a Resolution repealing that portion of Section 2 of
Resolution No. 2013-22 ("Annual Appointment Resolution") appointing citizens to serve on the Ethics
Commission, adopting a new Resolution appointing citizens to serve on the Ethics Commission and
reaffirming existing appointments; and providing an effective date.
Several Commissioners have moved out of town and on Wednesday, April 30, 2014 a Town Council Subcommittee
consisting of Mayor Pro-Tem, Jeannette Tiffany and Council Member Greg Lamont met and interviewed three
applicants to fill three vacancies on the Ethics Commission.
The recommendations from the Town Council Subcommittee are:
• Ronald Eddins – Mr. Eddins will continue to serve in Position 1 until 2015.
• Tom Setser – Appoint Mr. Setser who currently serves as an alternate with a term expiring in 2014 to fill
vacant position number 2 which will expire on September 30, 2016.
• Stephen Flynn – Appoint Mr. Flynn to serve in Position 3 which will expire on September 30, 2014. The
subcommittee recommends that he be reappointed for a full 3 year term upon expiration of this term.
• Roddy Metroka – Appoint Mr. Metroka to serve as an Alternate for the Ethics Commission for the remainder
of the unexpired term ending on September 30, 2014.
Motion made by Mayor Pro Tem Tiffany, seconded by Council Member Rose, to approve Resolution 2014-23
appointing Tom Setser to fill vacant position number 2 which will expire on September 30, 2016, Stephen Flynn to
serve in Position 3 which will expire on September 30, 2014 and appoint Roddy Metroka o serve as an Alternate for
the Ethics Commission for the remainder of the unexpired term ending on September 30, 2014.
Motion passed unanimously.
9. Consider and take appropriate action regarding a Resolution of the Town Council authorizing an economic
development project with Old Town Development and the Trophy Club Economic Development Corporation
4B in accordance with a proposed term sheet; designating terms of the project and providing an effective
date. (First Reading May 5, 2014)
This is the second of the required two (2) readings of an economic incentive resolution allowing EDC 4B to
participate in a developer’s agreement authorization the Town Council to allow the EDC-4B to enter into an
agreement with Old Town Development.
Motion made by Council Member Rose, seconded by Mayor Pro Tem Tiffany, to approve Resolution 2014-17
authorizing an economic development project with Old Town Development and the Trophy Club Economic
Development Corporation 4B in accordance with a proposed term sheet.
Motion passed unanimously.
10. Town Council Liaison Updates; discussion of same.
• CFAB, May 12
• EDC 4B, May 12
• Park Board, May 13
Town Council liaisons and staff updated the Council and addressed questions regarding meetings attended; no
action taken, update only.
Town Council Page 11 of 62 Meeting Date: Monday, June 2, 2014
11. Mayor and Council Updates regarding training opportunities, educational sessions, and regional meetings;
discussion of same.
• Chamber Luncheon, May 6
• Mayor's Panel, May 7
• Northwest Community Partnership Meeting, May 14
• Metroport, May 15
Mayor White and Council Members updated the Council and addressed questions regarding meetings attended;
no action taken, update only.
12. Consider and take appropriate action regarding an Ordinance canvassing the returns of the May 10, 2014
Joint General and Special Elections for the purpose of electing (1) Mayor for a three (3) year term and two
(2) Council members for place #1 and place #2 to the Town Council for a three (3) year term each, to elect
one (1) Council Member for place #3 for a one (1) year term in order to fill the remainder of an unexpired
term of office of Place #3 created by a vacancy (term expiring May, 2015) and a special election to
reauthorize the local sales and use tax at the rate of one -fourth of one percent (0.25) to continue providing
revenue for maintenance and repair of municipal streets for a period of ten years; providing for
confirmation of vote tabulations; authorizing the issuance of certificates of election and canvass of election;
and providing an effective date.
Motion made by Council Member Rose, seconded by Mayor Pro Tem Tiffany, to approve Ordinance 2014-12
canvassing the returns of the May 10, 2014 Joint General and Special Elections for the purpose of electing (1)
Mayor for a three (3) year term and two (2) Council members for place #1 and place #2 to the Town Council for a
three (3) year term each, to elect one (1) Council Member for place #3 for a one (1) year term in order to fill the
remainder of an unexpired term of office of Place #3 created by a vacancy (term expiring May, 2015) and a special
election to reauthorize the local sales and use tax at the rate of one -fourth of one percent (0.25) to continue
providing revenue for maintenance and repair of municipal streets for a period of ten years.
Motion passed unanimously.
13. Consider and take appropriate action regarding an Ordinance canvassing the returns and declaring the
results of a Bond Election held on May 10, 2014 in the Town of Trophy Club, Texas to authorize the issuance
of General Obligation Bonds for a joint police and town hall facility; and providing an effective date.
Motion made by Council Member Rose, seconded by Mayor Pro Tem Tiffany, to approve Ordinance 2014-13
canvassing the returns and declaring the results of a Bond Election held on May 10, 2014 in the Town of Trophy
Club, Texas not to authorize the issuance of General Obligation Bonds for a joint police and town hall facility.
Motion passed unanimously.
14. Presentation of a Resolution of Gratitude to Connie White for recognition of her dedication and years of
service on the Town Council; discussion of same.
Town Manager Slye read Resolution 2014-20 in recognition of Connie White. Mayor Connie White served with
distinction and honor as an elected official for 31 years, serving from 1983 – 2009 on the Municipal Utility District
Board of Directors, and serving from 2009 - 2014 as the Mayor of the Town of Trophy Club.
Each Council Member thanked Mayor White for her service to the Town of Trophy Club. Mayor White made
outgoing remarks to Council and the residents in the audience.
Town Council Page 12 of 62 Meeting Date: Monday, June 2, 2014
15. Presentation of a Resolution of Gratitude to Bill Rose for recognition of his dedication and years of service
on the Town Council; discussion of same.
Town Manager Slye read Resolution 2014-21 in recognition of Bill Rose. Council Member Rose served with
distinction and honor as a member of the Town Council for five years; one of which years Council Member Rose
served as Mayor Pro Tem.
Each Council Member thanked Council Member Rose for his service to the Town of Trophy Club. Council Member
Rose made outgoing remarks to Council and the residents in the audience.
16. Presentation of a Resolution of Gratitude to Jeanette Tiffany for recognition of her dedication and years of
service on the Town Council; discussion of same.
Town Manager Slye read Resolution 2014-22 in recognition of Jeannette Tiffany. Council Member Tiffany served
with distinction and honor as a member of the Town Council for three years, one of which years Council Member
Tiffany served as Mayor Pro Tem.
Each Council Member thanked Mayor Pro Tem Tiffany for her service to the Town of Trophy Club. Mayor Pro Tem
Tiffany s made outgoing remarks to Council and the residents in the audience.
17. Oath of Office to be administered by Municipal Court Judge Chambers and presentation of Certificates of
Election from Judge Chambers to incoming Council Members.
Municipal Judge Mark Chambers administered the Oaths of Office to C. Nick Sanders – Mayor Elect, Jim Parrow –
Council Member Elect, Place 1, Garrett Reed – Council Member Elect, Place 2 and Rhylan Rowe – Council Member
Elect, Place 3. Mayor Sanders, Council Member Parrow, Council Member Reed and Council Member Rowe stated
their Statement of Elected Officer and Mayor White presented Certificates of Election to the newly elected Mayor
and Council Members.
Mayor Pro Tem Tiffany called a short break.
Mayor Sanders called the council back into regular session - start time – 8:51 p.m.
Mayor Sanders, Council Member Parrow, Council Member Reed and Council Member Rowe took their seats at the
dais.
18. Remarks to and from incoming Council Members.
Mayor Sanders, Council Member Parrow, Council Member Reed and Council Member Rowe made remarks to the
Council and residents in the audience. Council Members welcomed the newly elected officials.
Julie Folley, 2407 Lilyfield Drive addressed the Council congratulating all newly elected officials and thanked all
outgoing and incoming elected officials for service.
19. Town Manager Slye's update regarding the following; discussion of same.
• Budget Calendar
• Budget Meetings
• Business Cards, Name Tags and Wearables
Town Council Page 13 of 62 Meeting Date: Monday, June 2, 2014
• Primary Election Run-Off
o Early Voting, Monday, May 19 - Friday, May 23, 7:00 am - 7:00 pm
o Primary Election Run-Off Election Day, Tuesday, May 27, 7:00 am - 7:00 pm
Town Manager Slye updated the Council and addressed questions; no action taken, update only.
20. Items for Future Agendas.
This item allows Council to request the placement of items on upcoming agendas when the topic of discussion
requires research and review that cannot be accomplished in the time frame between regular Council meetings.
However, a Council Member may request that an item be placed on the next regularly scheduled meeting without
first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter
requirements.
Mayor Sanders asked that “Consider and take appropriate action regarding moving Town Council Meetings to
Tuesdays” be placed on the list.
Mayor Sanders asked that “Consider and take appropriate action regarding state champs be painted on the water
tower” be placed on the list.
Council Member Lamont requested item #1 “Consider and take appropriate action regarding the creation of a
“Going Green” initiative throughout the Town. (White 2/24/2011)” be removed from the list.
Council Member Lamont requested item #6 “Discuss and take appropriate action regarding annexation of the PID
into the MUD (Rose 4/21/2014)” be removed from the list.
Council Member Lamont requested item #3 “Ordinance update regarding home occupation and number criteria for
single family residential. (Lamont 7/15)” be removed from the list.
EXECUTIVE SESSION
21. Council to convene into executive session to discuss or deliberate the appointment, employment,
evaluation, reassignment, duties, discipline or dismissal of a public officer or employee pursuant to Section
551.074 (a) (1) of the Texas Open Meetings Act Personnel Matters (§551.074(a)(1)):
(1) Appointment of Mayor Pro Tem.
Mayor Sanders requested that council not go into executive session to consider this item.
CONVENE INTO EXECUTIVE SESSION – did not convene into Executive Session
RECONVENE INTO REGULAR SESSION - did not convene into Executive Session
RECONVENE INTO REGULAR SESSION
22. Consider and take appropriate action regarding the Executive Session.
Motion made by Council Member Parrow, seconded by Council Member Reed, to appoint Greg Lamont as Mayor
Pro Tem for the next year.
Motion carried 5-0-0 with Mayor Sanders, Council Member Parrow, Council Member Shoffner, Council Member
Reed, and Council Member Rowe voting for and Council Member Lamont abstaining.
Town Council Page 14 of 62 Meeting Date: Monday, June 2, 2014
ADJOURN
Motion made by Council Member Shoffner, seconded by Council Member Parrow, to adjourn. Motion carried
unanimously. Meeting adjourned at 9:42 p.m.
___________________________________ ___________________________________
Tammy Ard, Town Secretary C. Nick Sanders, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council Page 15 of 62 Meeting Date: Monday, June 2, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1193-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/27/2014 Town Council
On agenda:Final action:6/2/2014
Title:Update and discussion regarding sites for the location of Municipal Facilities, including the pending
purchase of the property owned by Club Corp.
Attachments:
Action ByDate Action ResultVer.
Update and discussion regarding sites for the location of Municipal Facilities, including the pending purchase of the
property owned by Club Corp.
Town Council Page 16 of 62 Meeting Date: Monday, June 2, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1192-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/27/2014 Town Council
On agenda:Final action:6/2/2014
Title:Consider and take appropriate action regarding whether to proceed with the design of a joint
police/town hall facility by GSBS and authorizing any and all necessary amendments to the scope of
work.
Attachments:
Action ByDate Action ResultVer.
Consider and take appropriate action regarding whether to proceed with the design of a joint police/town hall facility by
GSBS and authorizing any and all necessary amendments to the scope of work.
Town Council Page 17 of 62 Meeting Date: Monday, June 2, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1196-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/27/2014 Town Council
On agenda:Final action:6/2/2014
Title:Consider and take appropriate action regarding a Resolution of the Town Council nominating one (1)
person to serve as a member of the Denco 9-1-1 District Board of Managers.
Attachments:Staff Report - Denco 9-1-1 Board Nomination.pdf
RES 2014-24 DENCO 911 Nomination.pdf
Letter from Mark Payne, Executive Director of Denco Area 9-1-1 District with enclosures.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding a Resolution of the Town Council nominating one (1) person to serve as
a member of the Denco 9-1-1 District Board of Managers.
Town Council Page 18 of 62 Meeting Date: Monday, June 2, 2014
To: Mayor and Town Council
From: Mike Slye, Town Manager
CC: Tammy Ard, Town Secretary
Re: Denco 9-1-1 Board Nomination
Town Council Meeting, Monday, June 2, 2014
Agenda Item:
Consider and take appropriate action regarding a Resolution of the Town Council nominating
one (1) person to serve as a member of the Denco 9-1-1 District Board of Managers.
Explanation:
The Denco Area 9-1-1- District has requested that member cities in the District nominate one
candidate to the Board Members. Each year, on September 30th, the term of the member
appointed by the participating municipalities expires. The Denco Board of Managers will meet
on September 11, 2014 to count the votes from responding municipalities. The candidate who
receives the most votes will become a member of the District Board of Managers and serve for
two years, beginning October 1st.
Attachments:
• Resolution 2014-24
• Letter from Mark Payne, Executive Director of Denco Area 9-1-1 District with enclosures
Town Council Goals:
Goal #1: Safe and secure community.
Maintain low crime rate
Increase citizen awareness and involvement in crime prevention
Provide superior Emergency Services
Improve data security
Goal #2: Business-Friendly Economic Development
Create effective working relationships with businesses and developers
Retain / Develop existing businesses
Promote new commercial opportunities
Goal # 3: Strong Partnerships and Community Involvement
Create a positive regional identity
Foster a well informed community
Town Council Page 19 of 62 Meeting Date: Monday, June 2, 2014
Forge collaborative relationships with other governmental and public entities
Support citizen volunteer opportunities
Promote recreational / active lifestyle opportunities for all ages
Goal #4: Healthy, Picturesque, and Environmentally Sound
Promote recreational / active lifestyle opportunities for all ages
Maintain neat and tidy appearance
Improve property maintenance standards and code enforcement
Develop / Enhance environmental and sustainability standards and programs
Goal #5: Financial and Operational Stewardship
Develop, recognize, and retain quality staff
Implement strong financial management standards
Improve effectiveness and efficiency of operational processes
Maintain / Improve infrastructure and assets
Provide cost-effective services
Deliver responsible customer service
Recommendation:
Connie White has expressed an interest in serving on this board. Recommendation is to
nominate her for consideration and election.
Town Council Page 20 of 62 Meeting Date: Monday, June 2, 2014
TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2014-24
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, NOMINATING ONE MEMBER TO THE
BOARD OF MANAGERS OF THE DENCO AREA 9-1-1 DISTRICT; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, Chapter 772, Health and Safety Code, provides that two voting
members of the Board of Managers of an Emergency Communications District shall be
appointed jointly by all cities and towns lying wholly or partly within such District; and
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF
THE TOWN OF TROPHY CLUB, TEXAS:
Section 1. That the Town of Trophy Club, Texas, hereby nominates
_____________________ as a member of the Board of Managers for the Denco Area
9-1-1 Emergency Communication District.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
Texas, this 2nd day of June, 2014.
___________________________________
C. Nick Sanders , Mayor
Town of Trophy Club, Texas
ATTEST:
_________________________________
Tammy Ard, Town Secretary
Town of Trophy Club, Texas
APPROVED AS TO FORM:
_________________________________
Patricia A. Adams, Town Attorney
Town of Trophy Club, Texas
Town Council Page 21 of 62 Meeting Date: Monday, June 2, 2014
Denco Area 9-1-1 District 9-1-1 1075 Princeton Street • Lewisville, TX 75067 • Mailing: PO BOX 293058 • Lewisville, TX 75029-3058
DENCO AREA
Phone: 972-221·0911 • Fax: 972-420-07099-1-1 DISTRICT
TO : Denco Area 9-1-1 District Participating Jurisdictions
FROM: Mark Payne, Executive Director W
DATE: May 13,2014
RE: Appointment to the Denco Area 9-1-1 District Board of Managers
Chapter 772, Texas Health and Safety Code , provides for the Denco Area 9-1-1 District Board of
Managers to have "two members appointed jointly by all the participating municipalities located in whole
or part of the district". The enclosed resolution, approved by the district's board of managers
February 4, 1999, explains the procedure for appointing municipalities' representative to the board of
managers.
Each year the term of one of the two members appointed by participating municipalities expires. This
year, the term of Harlan Jefferson, expires September 30, 2014. Members are eligible for consecutive
terms . Mr. Jefferson has expressed his desire not to serve another term .
In order to coordinate the appointment among 34 participating municipalities, the district requests the
following actions by the governing bodies of each city/town:
1. If your city/town would like to nominate a candidate to represent the municipalities on the
Denco Board of Managers, please send a letter of nomination and/or resume of the
candidate to the Denco Area 9-1-1 District office. Nominations must reach the Denco
Area 9-1-1 District on or before July 15, 2014. No nominations shall be considered after
that date.
2. On July 16, 2014, the district will send cop ies of nominations to each city/town for
consideration, requesting the city/town to vote for one of the nominees.
3. At its regular meeting on September 11, 2014, the Denco Board of Managers will count
the votes from responding cities. The candidate with the most votes will be the
municipalities' representative to the Denco Area 9-1-1 District Board of Managers for the
two-year term beginning October 1, 2014.
Please mail nominations and resumes to the Denco Area 9-1-1 District, P.O. Box 293058, Lewisville,
TX 75029-3058. You may also email your response to Andrea Zepeda at andrea .zepeda@denco .org .
If you have any questions, please do not hesitate to call me at 972-221-0911 .
Thank you for your support of the Denco Area 9-1-1 District.
c: Denco Area 9-1-1 District Board of Managers
Enclosures
www.denco.org Town Council Page 22 of 62 Meeting Date: Monday, June 2, 2014
DENCO AREA 9-1-1 DISTRICT
RESOLUTION
DEFINING PROCEDURE FOR APPOINTMENT OF PARTICIPATING
MUNICIPALITIES' REPRESENTATIVE TO THE DISTRICT BOARD OF MANAGERS.
WHEREAS, Chapter 772, Texas Health and Safety Code provides for the Denco Area 9-1-'1 District
Board of Managers to have "two members appointed jOintly by all the participating municipalities
located in whole or part of the district."; and
WHEREAS, each member serves a term of two years beginning on October 1s1 of the year member is
appointed; and
WHEREAS, one member representing participating municipalities is appointed each year.
NOW, THEREFORE BE IT RESOLVED BY THE DENCO AREA 9-1-1 DISTRICT BOARD OF
MANAGERS:
The procedure for participating municipalities to appoint a representative to the Denco Area 9-1-1
District Board of Managers shall be the following:
1. Prior to May 15 th of each year, the executive director shall send a written notice to the
mayor of each participating municipality advising that nominations are open for one of the
municipal representatives to the Denco Area 9-1-1 District Board of Managers until July
15 th of that same year. The notice shall advise the mayors that, for a nomination to be
considered, written notification of council action must be received at the Denco office
prior to 5:00 p.m. on July 15 th of that year. No nominations shall be considered after that
time.
2. On July 16th of each year, the executive director shall send written notice to the mayor of
each participating municipality providing the slate of nominees to be considered for
appointment to the Denco Area 9-1-1 District Board of Managers for the term beginning
October 151. The notice shall advise the mayor that the city council shall vote, by
resolution from such city, for one of the nominees. Written notice of the council's
selection must be received at the district office by 5:00 p.m. on September 15th
. No
notice will be accepted after that time.
3. The one nominee with the most votes received by the deadline will be the municipality
representative appointed for the two-year term beginning October 1 SI.
4. If there is a tie between two candidates with the most votes, a runoff election will be held
immediately with the candidate receiving the most votes serving the remainder of the
term. The incumbent representative shall serve in that positio until replaced.
APPROVED and ADOPTED on this 4th day of Februa
Secretary, Board of anagers
Town Council Page 23 of 62 Meeting Date: Monday, June 2, 2014
-------Council Resolution No.
A RESOLUTION NOMINATING ONE MEMBER TO THE BOARD OF MANAGERS OF
THE DEN CO AREA 9-1-1 DISTRICT.
WHEREAS, Section 772, Health and Safety Code, provides that two voting members of
the Board of Managers of an Emergency Communications District shall be appointed
jointly by all cities and towns lying wholly or partly within the District;
NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY / TOWN OF
______________,TEXAS:
Section 1
The City / Town of ___________________hereby
nominates as a member of the Board of
Managers for the Denco Area 9-1-1 Emergency Communication District.
Section 2
That this resolution shall become effective immediately upon its passage and approval.
PASSED AND APPROVED this the __day of _________, 2014.
Mayor ____________________
City / Town of _____________________
ATIEST: APPROVED AS TO FORM:
City / Town Secretary City / Town Attorney
Town Council Page 24 of 62 Meeting Date: Monday, June 2, 2014
Denco Area 9-1-1 District Board of Managers
FY2014
Jack Miller, Chairman
• Appointed by Denton County Commissioners Court
• Member since October 2000
• Term expires September 2014
• Former mayor and council member of Denton
• Self-employed as a human resource manager
Bill Lawrence, Vice Chair
• Appointed by Denton County Commissioners Court
• Member since October 2006
• Term expires September 2014
• Former Mayor of Highland Village
• Businessman, Highland Village
Chief Terry McGrath, Secretary
• Appointed by Denton County Fire Chiefs Association
• Member since October 2011
• Term expires September 2015
• Assistant Fire Chief, City of Lewisville
Harlan Jefferson
• Appointed by member cities in Denton County
• Member since November 1998
• Term expires September 2014
• Town Manager, Town of Prosper
Sue Tejml
• Appointed by member cities in Denton County
• Member since 2013
• Term expires September 2015
• Mayor, Town of Copper Canyon
Rob McGee
• Non-voting member appointed by largest telephone company (Verizon)
• Member since 2012
• Serves until replaced by telephone company
• Manager, Region Network Reliability, Verizon
All voting members serve two-year terms and are eligible for re-appointment.
S :\Admin\Board of Managers\Board of Managers General Inforrnation\Board Roster\Denco Board Roster
FY2014.docx Town Council Page 25 of 62 Meeting Date: Monday, June 2, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1197-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/27/2014 Town Council
On agenda:Final action:6/2/2014
Title:Consider and provide direction regarding the Town’s 30th Anniversary festivities, including the
authorization of an Ad Hoc Committee to plan the anniversary event.
Attachments:
Action ByDate Action ResultVer.
Consider and provide direction regarding the Town’s 30th Anniversary festivities, including the authorization of an Ad Hoc
Committee to plan the anniversary event.
Town Council Page 26 of 62 Meeting Date: Monday, June 2, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1195-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/27/2014 Town Council
On agenda:Final action:6/2/2014
Title:Consider and take appropriate action regarding financial and variance report dated April 2014.
Attachments:April Financial Report FY 2014.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding financial and variance report dated April 2014.
Town Council Page 27 of 62 Meeting Date: Monday, June 2, 2014
TOWN OF TROPHY CLUB
APRIL 2014 FINANCIAL REPORT
GENERAL FUND SUMMARY
YEAR TO DATE APRIL 58%
Revenues Original
Budget
Revised
Budget Year to Date Variance % Received
Property Tax 4,589,856$ 4,589,856$ 4,489,357$ (100,499)$ 98%
Licenses and Permits 937,860 937,860 591,955 (345,905) 63%
Franchise fees 729,870 729,870 190,285 (539,585) 26%
Sales Tax 625,375 625,375 351,960 (273,415) 56%
Fines and Fees 497,727 533,727 249,287 (284,440) 47%
Intergovernmental 214,008 214,008 221,041 7,033 103%
Charges for Service 198,763 198,763 140,106 (58,657) 70%
Investment Income 5,500 5,500 1,459 (4,041) 27%
Miscellaneous Income 85,000 85,000 56,841 (28,159) 67%
Total Revenues 7,883,959$ 7,919,959$ 6,292,292$ (1,627,667)$ 79%
Other Sources Original
Budget
Revised
Budget Year to Date Variance % Received
Transfers In 11,000$ 11,000$ 5,500$ (5,500) 50%
Total Available Resources 7,894,959$ 7,930,959$ 6,297,792$ (1,633,167)$ 79%
Expenditures Original
Budget
Revised
Budget Year to Date Variance % Used
Manager's Office 872,641$ 864,641$ 432,843$ 431,798$ 50%
Human Resources 98,382 92,382 38,677 53,706 42%
Information Services 374,271 377,271 216,656 160,615 57%
Legal 184,246 184,246 110,671 73,575 60%
Police 1,963,011 1,963,011 1,165,230 797,781 59%
Emergency Medical Services 853,933 853,933 467,921 386,012 55%
Streets 444,452 440,452 237,340 203,112 54%
Medians 306,772 306,772 166,809 139,962 54%
Parks 980,967 998,967 504,674 494,293 51%
Recreation & Community Events 609,743 609,743 161,432 448,311 26%
Planning & Zoning 241,753 235,928 168,498 67,430 71%
Community Development 355,601 397,426 177,866 219,560 45%
Finance 395,440 392,440 229,998 162,441 59%
Municipal Court 84,994 84,994 44,214 40,780 52%
Facilities Maintenance 72,200 72,200 70,452 1,748 98%
Total Expenditures 7,838,406$ 7,874,406$ 4,193,281$ 3,681,125$ 53%
Other Uses Original
Budget
Revised
Budget Year to Date Variance % Used
Transfers Out ‐$ ‐$ 10,817$ 10,817$ NA
Total Outflows of Resources 7,838,406$ 7,874,406$ 4,204,098$ 3,691,943$ 53%
Percent of Budget Year Transpired
Town Council Page 28 of 62 Meeting Date: Monday, June 2, 2014
TOWN OF TROPHY CLUB
APRIL 2014 FINANCIAL REPORT
Fund balance Original
Budget
Revised
Budget Year to Date
Beginning fund balance 2,851,702$ 2,851,702$ 2,627,264$
+ Net increase (Decrease)56,553 56,553 2,093,694
Ending Fund Balance 2,908,255$ 2,908,255$ 4,720,958$
Fund balance Detail Original
Budget
Revised
Budget Year to Date
Reserve Fund balance
(30% of Total Expenditures)2,351,522$ 2,362,322$ 1,257,984$
Assigned Fund Balance 228,138 228,138 228,138
Unassigned Fund Balance in
Excess (Deficit) of 30%328,595 317,795 3,234,836
Total Fund balance 2,908,255$ 2,908,255$ 4,720,958$
From FY 2013 CAFR
Town Council Page 29 of 62 Meeting Date: Monday, June 2, 2014
TOWN OF TROPHY CLUB
APRIL 2014 FINANCIAL REPORT
Departmental Budget Reports
YEAR TO DATE APRIL 58%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 5,806,764$ 5,763,939$ 3,090,761$ 2,673,178$ 54%
Purchased Services 1,422,524 1,486,524 804,264 682,260 54%
Supplies 387,209 387,209 176,302 210,907 46%
Capital 5,700 65,525 5,283 60,242 8%
Transfer to Future
Replacement 216,209 171,209 116,670 54,539 68%
Total 7,838,406$ 7,874,406$ 4,193,281$ 3,681,126$ 53%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 711,541$ 703,541$ 364,634$ 338,907$ 52%
Purchased Services 95,240 95,240 40,898 54,342 43%
Supplies 65,860 65,860 27,310 38,550 41%
Total 872,641$ 864,641$ 432,843$ 431,798$ 50%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 151,546$ 151,546$ 86,173$ 65,373$ 57%
Purchased Services 23,389 23,389 21,296 2,093 91%
Supplies 9,311 9,311 3,202 6,109 34%
Total 184,246$ 184,246$ 110,671$ 73,575$ 60%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 92,186$ 86,186$ 37,218$ 48,968$ 43%
Purchased Services 4,896 4,896 543 4,353 11%
Supplies 1,300 1,300 916 384 70%
Total 98,382$ 92,382$ 38,677$ 53,705$ 42%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 185,804$ 185,804$ 105,192$ 80,612$ 57%
Purchased Services 118,721 121,721 71,679 50,042 59%
Supplies 25,039 25,039 17,431 7,608 70%
Transfer to Future
Replacement 44,707 44,707 22,354 22,354 50%
Total 374,271$ 377,271$ 216,656$ 160,615$ 57%
Percent of Budget Year Transpired
Manager's Office
Legal
Human Resources
Information Services
General Fund Summary
Town Council Page 30 of 62 Meeting Date: Monday, June 2, 2014
TOWN OF TROPHY CLUB
APRIL 2014 FINANCIAL REPORT
Departmental Budget Reports
YEAR TO DATE APRIL 58%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 1,679,317$ 1,679,317$ 1,019,302$ 660,015$ 61%
Purchased Services 145,743 145,743 49,947 95,796 34%
Supplies 100,945 100,945 53,387 47,558 53%
Capital 3,000 3,000 2,765 235 92%
Transfer to Future
Replacement 34,006 34,006 39,828 (5,822) 117%
Total 1,963,011$ 1,963,011$ 1,165,230$ 797,781$ 59%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 713,653$ 713,653$ 402,544$ 311,109$ 56%
Purchased Services 41,081 41,081 17,962 23,119 44%
Supplies 27,186 27,186 11,408 15,778 42%
Transfer to Future
Replacement 72,013 72,013 36,007 36,007 50%
Total 853,933$ 853,933$ 467,921$ 386,012$ 55%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 264,010$ 260,010$ 135,689$ 124,321$ 52%
Purchased Services 176,302 176,302 97,170 79,132 55%
Supplies 4,140 4,140 4,482 (342) 108%
Total 444,452$ 440,452$ 237,340$ 203,112$ 54%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 158,159$ 158,159$ 88,979$ 69,180$ 56%
Purchased Services 134,700 134,700 77,830 56,870 58%
Supplies 13,913 13,913 ‐ 13,913 0%
Total 306,772$ 306,772$ 166,809$ 139,963$ 54%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 70,630$ 70,630$ 39,572$ 31,058$ 56%
Purchased Services 12,064 12,064 3,954 8,110 33%
Supplies 2,300 2,300 688 1,612 30%
Total 84,994$ 84,994$ 44,214$ 40,780$ 52%
Police
EMS
Medians
Streets
Municipal Court
Percent of Budget Year Transpired
Town Council Page 31 of 62 Meeting Date: Monday, June 2, 2014
TOWN OF TROPHY CLUB
APRIL 2014 FINANCIAL REPORT
Departmental Budget Reports
YEAR TO DATE APRIL 58%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 285,438$ 282,438$ 151,899$ 130,539$ 54%
Purchased Services 106,952 106,952 76,060 30,892 71%
Supplies 3,050 3,050 2,039 1,011 67%
Total 395,440$ 392,440$ 229,998$ 162,442$ 59%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 179,882$ 158,057$ 64,065$ 93,992$ 41%
Purchased Services 60,686 76,686 103,855 (27,169) 135%
Supplies 1,185 1,185 578 607 49%
Total 241,753$ 235,928$ 168,498$ 67,431$ 71%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 313,976$ 313,976$ 160,995$ 152,981$ 51%
Purchased Services 26,323 26,323 8,570 17,753 33%
Supplies 11,300 11,300 6,301 4,999 56%
Capital ‐ 41,825 ‐ 41,825 0%
Transfer to Future
Replacement 4,002 4,002 2,001 2,001 50%
Total 355,601$ 397,426$ 177,866$ 219,560$ 45%
Category Original Budget Revised Budget Year to Date Variance % Used
Purchased Services 69,500$ 69,500$ 69,705$ (205)$ 100%
Supplies 2,700 2,700 747 1,953 28%
Total 72,200$ 72,200$ 70,452$ 1,748$ 98%
Percent of Budget Year Transpired
Finance
Planning and Zoning Engineering expenditures have exceeded the budgeted amount, this expenditure is offset by
increased developer fees
Community Development
The Town's annual property insurance premiums were paid for in full under Facilities Maintenance in order to take
advantage of an early payment discount. (This expenditure represents 67.4% of the department's budget)
Planning & Zoning
Facilities Maintenance
Town Council Page 32 of 62 Meeting Date: Monday, June 2, 2014
TOWN OF TROPHY CLUB
APRIL 2014 FINANCIAL REPORT
Departmental Budget Reports
YEAR TO DATE APRIL 58%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 627,442$ 627,442$ 326,323$ 301,119$ 52%
Purchased Services 250,004 295,004 125,804 169,200 43%
Supplies 39,340 39,340 33,548 5,792 85%
Capital 2,700 20,700 2,518 18,182 12%
Transfer to Future
Replacement 61,481 16,481 16,481 ‐ 100%
Total 980,967$ 998,967$ 504,674$ 494,293$ 51%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 373,180$ 373,180$ 108,176$ 265,004$ 29%
Purchased Services 114,411 114,411 25,750 88,661 23%
Supplies 66,237 66,237 7,852 58,385 12%
Total 553,828$ 553,828$ 141,777$ 412,051$ 26%
Category Original Budget Revised Budget Year to Date Variance % Used
Purchased Services 42,512$ 42,512$ 13,242$ 29,270$ 31%
Supplies 13,403 13,403 6,413 6,990 48%
Total 55,915$ 55,915$ 19,655$ 36,260$ 35%
Percent of Budget Year Transpired
Parks
Recreation
Community Events
Town Council Page 33 of 62 Meeting Date: Monday, June 2, 2014
TOWN OF TROPHY CLUB
APRIL 2014 FINANCIAL REPORT
CAPITAL PROJECTS FUND
YEAR TO DATE APRIL 58%
Revenues Original
Budget
Revised
Budget Year to Date Variance % Received
Interest Income 100$ 100$ 728$ 628$ 728%
Total 100$ 100$ 728$ 628$ 728%
Other Sources Original
Budget
Revised
Budget Year to Date Variance % Received
Bond Proceeds ‐$ ‐$ 2,500,000$ (2,500,000)$ NA
Bond Premium ‐ ‐ 50,329 (50,329)$ NA
Total ‐$ ‐$ 2,550,329$ (2,550,329)$ NA
Expenditures Original
Budget
Revised
Budget Year to Date Variance % Used
2010 Tax Notes ‐$ 35,000$ 23,677$ 11,323$ 68%
2010 GO Bond 30,000 30,000 118,485 (88,485) 395%
2012 Tax Notes 434,550 434,550 96,075 338,475 22%
Capital Projects ‐ Trophy
Club Park ‐ 5,000 ‐ 5,000 0%
Capital Projects ‐ Parks ‐ 5,000 ‐ 5,000 0%
Capital Projects ‐ Pool ‐ 22,000 ‐ 22,000 0%
Skyline/Indian Creek
Project 3,000,000 3,000,000 72,944 2,927,056 2%
Bond Issuance Cost ‐ ‐ 47,000 (47,000) NA
Total 3,464,550$ 3,531,550$ 358,182$ 3,173,368$ 10%
Other Uses Original
Budget
Revised
Budget Year to Date Variance % Received
Transfer To Debt Service ‐$ ‐$ 3,329$ (3,329)$ NA
Total Other Uses ‐$ ‐$ 3,329$ (3,329)$ NA
Fund Balance Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance 4,293,136$ 4,293,136$ 2,065,759$
+Net Increase (Decrease) (3,464,450) (3,531,450) 2,189,546
Ending Fund Balance 828,686$ 761,686$ 4,255,305$
Percent of Budget Year Transpired
From FY 2013 CAFR
Town Council Page 34 of 62 Meeting Date: Monday, June 2, 2014
TOWN OF TROPHY CLUB
APRIL 2014 FINANCIAL REPORT
DEBT SERVICE FUND
YEAR TO DATE APRIL 58%
Revenues Original
Budget
Revised
Budget Year to Date Variance % Received
Revenues 1,369,864$ 1,369,864$ 1,342,941$ (26,922)$ 98%
Interest Income 1,000 1,000 141 (859) 14%
Total Revenue 1,370,864$ 1,370,864$ 1,343,082$ (27,781)$ 98%
Other Sources Original
Budget
Revised
Budget Year to Date Variance % Received
Transfers In 218,362$ 218,362$ 9,438$ 208,924$ 4%
Total 218,362$ 218,362$ 9,438$ 208,924$ 4%
Expenditures Original
Budget
Revised
Budget Year to Date Variance % Used
Principal Payments 1,138,000$ 1,138,000$ 280,000$ 858,000$ 25%
Interest Payments 445,092 445,092 201,716 243,376 45%
Paying Agent Fees 2,000 2,000 3,500 (1,500) 175%
Total Expenditures 1,585,092$ 1,585,092$ 485,216$ 1,099,876$ 31%
Fund Balance Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance 58,785$ 58,785$ 119,722$
+Net Increase (Decrease)4,133 4,133 867,304
Ending Fund Balance 62,918$ 62,918$ 987,026$
Percent of Budget Year Transpired
From FY 2013 CAFR
Town Council Page 35 of 62 Meeting Date: Monday, June 2, 2014
TOWN OF TROPHY CLUB
APRIL 2014 FINANCIAL REPORT
COURT SECURITY FUND
YEAR TO DATE APRIL 58%
Revenue Original
Budget
Revised
Budget Year to Date Variance % Received
Municipal Court Security
Fee 4,000$ 4,000$ 1,965$ (2,035)$ 49%
Total Revenue 4,000$ 4,000$ 1,965$ (2,035)$ 49%
Other Uses Original
Budget
Revised
Budget Year to Date Variance % Received
Transfer to General Fund 3,000$ 3,000$ 1,500$ 1,500$ 50%
Total Other Uses 3,000$ 3,000$ 1,500$ 1,500$ 50%
Fund Balance
Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance 18,675$ 18,675$ 22,147$
+Net Increase (Decrease) 1,000 1,000 465
Ending Fund Balance 19,675$ 19,675$ 22,612$
Percent of Budget Year Transpired
From FY 2013 CAFR
Town Council Page 36 of 62 Meeting Date: Monday, June 2, 2014
TOWN OF TROPHY CLUB
APRIL 2014 FINANCIAL REPORT
COURT TECHNOLOGY FUND
YEAR TO DATE APRIL 58%
Revenue Original
Budget
Revised
Budget Year to Date Variance % Received
Fines & Fees 5,000$ 5,000$ 2,620$ (2,380)$ 52%
Total Revenue 5,000$ 5,000$ 2,620$ (2,380)$ 52%
Expenditures Original
Budget
Revised
Budget Year to Date Variance % Used
Purchased Services 4,166$ 4,166$ 2,494$ 1,672$ 60%
Supplies ‐ ‐ 2,200 (2,200) NA
Capital Expenses ‐ 13,440 ‐ 13,440 0%
Total Expenditure 4,166$ 17,606$ 4,694$ 12,912$ 27%
Fund Balance Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance 32,989$ 32,989$ 38,780$
+Net Increase (Decrease)834 (12,606) (2,074)
Ending Fund Balance 33,823$ 20,383$ 36,706$
Percent of Budget Year Transpired
From FY 2013 CAFR
Town Council Page 37 of 62 Meeting Date: Monday, June 2, 2014
TOWN OF TROPHY CLUB
APRIL 2014 FINANCIAL REPORT
ECONOMIC DEVELOPMENT COPORATION 4B
YEAR TO DATE APRIL 58%
Revenue Original
Budget
Revised
Budget Year to Date Variance % Received
Sales Tax 305,000$ 305,000$ 168,504$ 136,496$ 55%
Interest Income 100 100 ‐ 100 0%
Miscellaneous ‐ ‐ 3,938 (3,938) 100%
Total Revenue 305,100$ 305,100$ 172,441$ 132,659$ 57%
Expenditures Original
Budget
Revised
Budget Year to Date Variance % Used
Auditing 1,000$ 1,000$ 1,000$ ‐$ 100%
Advertising 16,500 16,500 250 16,250 2%
Printing 1,000 1,000 90 910 9%
Schools & Training 2,320 2,320 1,430 890 62%
Dues & Membership 600 600 550 50 92%
Travel & Per diem 3,226 3,226 52 3,174 2%
Office Supplies 1,000 1,000 220 780 22%
Miscellaneous Expense 6,750 6,750 3,600 3,150 53%
Capital EDC Projects 50,744 50,744 28,333 22,411 56%
Total Expenditures 83,140$ 83,140$ 35,525$ 47,615$ 43%
Other Uses Original
Budget
Revised
Budget Year to Date Variance % Used
Transfer to General Fund 71,996$ 71,996$ 39,473$ 32,523$ 55%
Transfer to Debt Service 54,964 54,964 27,482 27,482 50%
Total Other Uses 126,960$ 126,960$ 66,955$ 60,005$ 53%
Fund Balance Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance 167,530$ 167,530$ 188,704$
+Net Increase (Decrease)95,000 95,000 69,961
Ending Fund Balance 262,530$ 262,530$ 258,665$
Percent of Budget Year Transpired
From FY 2013 CAFR
Town Council Page 38 of 62 Meeting Date: Monday, June 2, 2014
TOWN OF TROPHY CLUB
APRIL 2014 FINANCIAL REPORT
CRIME CONTROL PREVENTION DISTRICT
YEAR TO DATE APRIL 58%
Revenue Original
Budget
Revised
Budget Year to Date Variance % Received
Sales Tax 152,500$ 152,500$ 74,861$ (77,639)$ 49%
Total Revenue 152,500$ 152,500$ 74,861$ (77,639)$ 49%
Expenditures Original
Budget
Revised
Budget Year to Date Variance % Used
Supplies 40,054$ 40,054$ 12,500$ 27,554$ 31%
Capital Expenses 44,946 44,946 26,006 18,940 58%
Total Expenditure 85,000$ 85,000$ 38,506$ 46,494$ 45%
Other Uses Original
Budget
Revised
Budget Year to Date Variance % Used
Transfer to Debt Service 67,500$ 67,500$ ‐$ 67,500$ 0%
Total Other Uses 67,500$ 67,500$ ‐$ 67,500$ 0%
Fund Balance Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance ‐$ ‐$ 23,007$
+Net Increase (Decrease)‐ ‐ 36,356
Ending Fund Balance ‐$ ‐$ 59,363$
Percent of Budget Year Transpired
From FY 2013 CAFR
Town Council Page 39 of 62 Meeting Date: Monday, June 2, 2014
TOWN OF TROPHY CLUB
APRIL 2014 FINANCIAL REPORT
HOTEL OCCUPANCY
YEAR TO DATE APRIL 58%
Revenue Original
Budget
Revised
Budget Year to Date Variance % Received
Hotel Occupancy Tax 100,000$ 100,000$ 130,025$ 30,025$ 130%
Interest income 100 100 ‐ (100) 0%
Total Revenue 100,100$ 100,100$ 130,025$ 29,925$ 130%
Expenditures Original
Budget
Revised
Budget Year to Date Variance % Used
Event Rentals 32,840$ 32,840$ 10,291$ 22,549$ 31%
Total Expenditures 32,840$ 32,840$ 10,291$ 22,549$ 31%
Other Uses Original
Budget
Revised
Budget Year to Date Variance % Used
Transfer to Future Capital
Projects 67,260$ 67,260$ ‐$ 67,260$ 0%
Total Other Uses 67,260$ 67,260$ ‐$ 67,260$ 0%
Fund Balance Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance 1,321$ 1,321$ 87,225$
+Net Increase (Decrease)‐ ‐ 119,734
Ending Fund Balance 1,321$ 1,321$ 206,959$
Percent of Budget Year Transpired
From FY 2013 CAFR
Town Council Page 40 of 62 Meeting Date: Monday, June 2, 2014
TOWN OF TROPHY CLUB
APRIL 2014 FINANCIAL REPORT
STORM DRAINAGE UTILITY FUND
YEAR TO DATE APRIL 58%
Revenue Original
Budget
Revised
Budget Year to Date Variance % Received
Storm Drainage Fees 386,034$ 386,034$ 226,087$ (159,947)$ 59%
Hazardous Waste Stipend 6,000 6,000 2,000 (4,000) 33%
Miscellaneous Revenue ‐ ‐ 26,001 26,001 NA
Total Revenue 392,034$ 392,034$ 254,088$ (137,946)$ 65%
Other Sources Original
Budget
Revised
Budget Year to Date Variance % Received
Transfer In ‐$ ‐$ 6,460$ 6,460$ NA
Total Other Sources ‐$ ‐$ 6,460$ 6,460$ NA
Expenses Original
Budget
Revised
Budget Year to Date Variance % Used
Operating Expenses 178,283 178,283 72,480 105,803 41%
Debt Service ‐ ‐ 165,791 (165,791) NA
Total Expenses 178,283$ 178,283$ 238,271$ (59,988)$ 134%
Other Uses Original
Budget
Revised
Budget Year to Date Variance % Used
Percent of Budget Year Transpired
Budget Budget
Transfer to Debt Service 213,214$ 213,214$ 6,108$ 207,105$ 3%
Total Other Uses 213,214$ 213,214$ 6,108$ 207,105$ 3%
Working Capital Year to Date Operating
Days
Beginning Working Capital 199,298$ 183
+Net Increase (Decrease)16,168 15
Ending Working Capital 215,466$ 198
Drainage Capital Projects Original
Budget
Revised
Budget Year to Date
Funding Source
2013 CO Proceeds $ 1,700,000 $ 1,700,000 1,700,000$
Operating Funds 200,000 200,000 128,463
Project Detail
Timber Ridge / Fresh Meadow (982,000) (982,000) (409,380)
Skyline / Indian Creek (498,852) (498,852) (58,970)
Remaining Funding 419,148$ 419,148$ 1,360,113$
Town Council Page 41 of 62 Meeting Date: Monday, June 2, 2014
TOWN OF TROPHY CLUB
APRIL 2014 FINANCIAL REPORT
STREET MAINTENANCE SALES TAX FUND
YEAR TO DATE APRIL 58%
Revenue Original
Budget
Revised
Budget Year to Date Variance % Received
Sales Tax 152,500$ 152,500$ 84,252$ (68,248)$ 55%
Total Revenue 152,500$ 152,500$ 84,252$ (68,248)$ 55%
Expenditures Original
Budget
Revised
Budget Year to Date Variance % Used
Operating Expenditures 112,675$ 112,675$ 92,256$ 20,419$ 82%
Total Expenses 112,675$ 112,675$ 92,256$ 20,419$ 82%
Other Uses Original
Budget
Revised
Budget Year to Date Variance % Used
Transfer To Debt Service 13,287$ 13,287$ ‐$ 13,287$ 0%
Total Other Uses 13,287$ 13,287$ ‐$ 13,287$ 0%
Fund Balance Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance 29,338$ 29,338$ 46,700$
+Net Increase (Decrease) 26,538 26,538 (8,004)
Ending Fund Balance 55,876$ 55,876$ 38,696$
Percent of Budget Year Transpired
From FY 2013 CAFR
Town Council Page 42 of 62 Meeting Date: Monday, June 2, 2014
TOWN OF TROPHY CLUB
APRIL 2014 FINANCIAL REPORT
TROPHY CLUB PARK FUND
YEAR TO DATE APRIL 58%
Revenue Original
Budget
Revised
Budget Year to Date Variance % Received
Park Revenue 130,000$ 130,000$ 84,590$ (45,410)$ 65%
Total Revenue 130,000$ 130,000$ 84,590$ (45,410)$ 65%
Expenses Original
Budget
Revised
Budget Year to Date Variance % Used
Salaries 35,390$ 35,390$ 20,943$ 14,447$ 59%
Longevity 88 88 88 ‐ 100%
Stipend 1,600 1,600 600 1,000 38%
Retirement 3,318 3,318 1,863 1,455 56%
Medical Insurance 2,122 2,122 1,323 799 62%
Dental Insurance 145 145 80 65 55%
Vision Insurance 32 32 18 14 57%
Life Insurance & Other 355 355 116 239 33%
Social Security Taxes 2,299 2,299 1,314 985 57%
Medicare Taxes 538 538 307 231 57%
Unemployment Taxes 261 261 217 44 83%
Workman's compensation 799 799 384 415 48%
Pre‐employment
Physicals/Testing 140 140 ‐ 140 0%
Total Personnel Services 47,087$ 47,087$ 27,255$ 19,832$ 58%
Professional Outside
Services 5,000$ 5,000$ ‐$ 5,000$ 0%
Auditing 1,000 1,000 1,000 ‐ 100%
Software & Support 1,928 1,928 861 1,067 45%
Collection Fees 1,300 1,300 ‐ 1,300 0%
Advertising 1,440 1,440 1,654 (214) 115%
Printing 1,375 1,375 ‐ 1,375 0%
Schools & Training 1,280 1,280 1,825 (545) 143%
Service Charges & Fees 1,736 1,736 2,859 (1,123) 165%
Electricity 2,000 2,000 1,784 216 89%
Water 1,600 1,600 577 1,023 36%
Telephone 1,380 1,380 834 546 60%
Communication/Pagers/Mo
biles 3,483 3,483 1,329 2,154 38%
Property maintenance 12,000 12,000 9,538 2,462 79%
Equipment Maintenance 2,926 2,926 2,129 797 73%
Independent labor 10,200 10,200 6,800 3,400 67%
Portable toilets 4,158 4,158 2,121 2,037 51%
Dues & Membership 1,450 1,450 60 1,390 4%
Travel & Per Diem 1,093 1,093 776 317 71%
Total Purchased Services 55,349$ 55,349$ 34,147$ 21,202$ 62%
Percent of Budget Year Transpired
Town Council Page 43 of 62 Meeting Date: Monday, June 2, 2014
TOWN OF TROPHY CLUB
APRIL 2014 FINANCIAL REPORT
Expenses Original
Budget
Revised
Budget Year to Date Variance % Used
Office Supplies 955$ 955$ ‐$ 955$ 0%
Postage 300 300 ‐ 300 0%
Fuel 1,404 1,404 98 1,306 7%
Uniforms 845 845 333 512 39%
Community Events 6,500 6,500 5,863 637 90%
Small tools 1,400 1,400 700 700 50%
Furniture/Equipment
<$5,000 1,720 1,720 590 1,130 34%
Maintenance Supplies 425 425 616 (191) 145%
Miscellaneous Expense 525 525 ‐ 525 0%
Total Supplies 14,074$ 14,074$ 8,200$ 5,874$ 58%
Capital Expense 5,200$ 5,200$ 4,850$ 350$ 93%
Total Expenses 121,710$ 121,710$ 74,452$ 47,258$ 61%
Other Uses Original
Budget
Revised
Budget Year to Date Variance % Used
Park Administration
Transfer 8,000$ 8,000$ 4,000$ 4,000$ 50%
Total Other Uses 8,000$ 8,000$ 4,000$ 4,000$ 50%
Fund Balance Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance (20,608)$ (20,608)$ (6,470)$
+Net Increase (Decrease)290 290 6,138
Ending Fund Balance (20,318)$ (20,318)$ (332)$
From FY 2013 CAFR
Town Council Page 44 of 62 Meeting Date: Monday, June 2, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1172-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/12/2014 Town Council
On agenda:Final action:6/2/2014
Title:Consider and take appropriate action regarding proposed Town Council Meeting Dates and related
amendments to the Town Council Rules of Procedure.
* Regular Meetings
* Meeting Schedule for July 2014
Attachments:June 2014 & July 2014 calendar.pdf
Council Rules of Procedure.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding proposed Town Council Meeting Dates and related amendments to the
Town Council Rules of Procedure.
* Regular Meetings
* Meeting Schedule for July 2014
Town Council Page 45 of 62 Meeting Date: Monday, June 2, 2014
June 2014
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1 2
Town Council
Meeting
3 4 5
P&Z Meeting
6
7
8
9
EDC 4B Meeting
10
Park Board
Meeting
11 12 13
Town Council/
Management
Staff Retreat
14
Town Council
Retreat
15
Father’s Day
16 17
TC MUD 1
Meeting
18 19
P&Z Meeting 20 21
22 23 24 25 26 27 28
29 30
Town Council Page 46 of 62 Meeting Date: Monday, June 2, 2014
July 2014
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1 2 3 4
Independence
Day
5
6 7
8
Park Board
Meeting
9 10 11
12
13
14
EDC 4B Meeting 15
TC MUD 1
Meeting
16 17
P&Z Meeting 18 19
20 21 22 23 24
25 26
27 28
29 30 31TENTATIVE
Proposed
Budget
delivered to
Council
Town Council Page 47 of 62 Meeting Date: Monday, June 2, 2014
Section 6.01 Rules of Procedure
A. Authority
1. Ordinance: Pursuant to Section 3.11 of the Home Rule Charter of the Town of Trophy
Club, the Town Council shall determine its own rules of procedure.
B. General Rules
1. Meetings to be Public
All official meetings of the Town Council and all sessions of a sub-committee of the
Town Council consisting of a quorum of the Council shall be public unless otherwise
specified by Council.
2. Quorum
The governing body of the Town consists of a Mayor and six (6) Council members.
Attendance at a Council meeting by four (4) of the seven (7) members of the Town
Council constitutes a quorum for the purpose of a regular or special meeting.
3. Attendance
As specified in the Town Charter, should a member of the Town Council fail to attend
three consecutive regular meetings without being excused by the Council, his/her office
may be declared forfeited by the Council. A member of the Town Council who is
unable to attend a Council meeting shall notify the Town Secretary of his/her inability to
attend the meeting and shall provide an explanation of the conflict or other reason that
prevents his/her attendance. Notice to the Town Secretary shall be provided as soon
as practicable after the member becomes aware that he/she will be absent. The Town
Secretary shall notify the Council of the absence prior to the beginning of the Council
meeting from which the member will be absent.
4. Misconduct
The Town Council may punish its own members for misconduct as authorized by state
law and Town Charter.
5. Minutes of Town Council Meetings
An account of all proceedings of the Town Council shall be kept by the Town Secretary
and shall be entered into a book constituting the official record of the Town Council.
6.
Questions to Contain One Subject
All questions submitted for a vote shall contain only one subject. If two or more points
are involved, any member may require a division, if the question reasonably admits of a
division.
7.
Right to Floor
Any Town Council member desiring to speak shall be recognized by the
Chairman/Mayor. No member shall be allowed to speak more than once on any one
subject until every member wishing to speak shall have spoken.
Town Council Page 48 of 62 Meeting Date: Monday, June 2, 2014
8. Town Manager
The Town Manager or Assistant Town Manager or Acting Town Manager, shall attend
all meetings of the Town Council unless excused by the Mayor or Town Council. The
Town Manager, Assistant Town Manager, or Acting Town Manager may make
recommendations to the Town Council and shall have the right to take part in all
discussions of the Town Council, but shall have no vote. The Town Manager may
place an item for discussion and/or action on the Council agenda.
9. Town Attorney
The Town Attorney or Acting Town Attorney, shall attend all meetings of the Town
Council unless excused by the Mayor or Town Council and shall, upon request, give an
opinion, either written or oral, on questions of law. The Town Attorney shall act as the
Town Council’s parliamentarian.
10. Town Secretary
The Town Secretary or Acting Town Secretary, shall attend all meetings of the Town
Council unless excused by the Mayor or Town Council, and shall keep the official
minutes and perform such other duties as may be requested of him/her by the Town
Council.
11. Officers and Employees
Any officer or employee of the Town; when requested by the Town Manager, shall
attend any meeting of the Town Council. If requested to do so by the Town Manager,
they may present information relating to matters before the Town Council.
12. Rules of Order
Robert’s Rules of Order Newly Revised, as amended by the Council, shall govern the
proceedings of the Town Council.
13. Suspension of Rules
Suspension of Rules. Any provision of these rules may be temporarily suspended by a
two-thirds vote of all members of the Town Council in attendance. The vote on any
such suspension shall be taken by a show of hands and entered into the record.
14. Amendment to Rules
These rules may be amended, or new rules adopted with a favorable vote by four (4)
members of the Town Council in attendance, provided that the proposed amendments
or new rules shall have been introduced into the record at a prior Town Council
meeting.
C. Types of Meetings
1. Regular Meetings
The Town Council, shall meet in the Council/Board Room at the Municipal Utility District
Building, 100 Municipal Drive, Trophy Club, Texas on the first and third Monday of each
month and each meeting shall commence at the time and place posted on the agend a
for that meeting.
Town Council Page 49 of 62 Meeting Date: Monday, June 2, 2014
2. Special Meetings
Special meetings may be called by the Mayor or by any three (3) members of the Town
Council. The call for a special meeting shall be filed with the Town Secretary in written
form, except that announcement of a special meeting, during any regular meeting at
which all members are present, shall be sufficient notice of such special meeting. The
call for a special meeting shall specify the day and the hour of the special meeting, and
shall list the subject or subjects to be considered. No special meeting shall be held until
at least 72 hours after the call is issued or within two (2) hours for an emergency
meeting. Only such business may be transacted at a special meeting as may be listed
in the call for said meeting or as incident thereto.
3. Emergency Meetings
In case of emergency or urgent public necessity, which shall be expressed in notice of
the meeting, an emergency meeting shall be called by the Chairman/Mayor or on the
application of three (3) members of the Town Council, and it shall be sufficient if the
notice is posted two (2) hours before the meeting is convened.
4. Recessed Meetings
Any meeting of the Town Council may be recessed to a later time, provided that no
recess shall be for a longer period than until the next regular meeting.
5. Public Hearings:
All meetings shall be held in full compliance with the provisions of state law and Codes
of the Town. Any party in interest may appear in his/her own behalf or be represented
by counsel or agent.
The Town Secretary shall set public hearing dates for the Town Council as requested,
be responsible for timely advertising in the official newspaper, and notify interested
parties according to requirements of the Town Council.
D.
Chairman and Duties
1. Chairman
The Mayor, if present, shall preside as Chairman at all meetings of the Town Council.
In the absence of the Mayor, the Mayor Pro-Tem shall preside. In the absence of both
the Mayor and the Mayor Pro-Tem, the Town Council shall elect a chairman.
2. Call to Order
The meetings of the Town Council shall be called to order by the Mayor, or in his
absence, by the Mayor Pro-Tem. In the absence of both the Mayor and the Mayor Pro-
Tem, the meeting shall be called to order by the Town Secretary.
3. Preservation of Order
The Chairman shall preserve order and decorum, prevent personalities from becoming
involved in debate and confine members in debate to the question under discussion.
Town Council Page 50 of 62 Meeting Date: Monday, June 2, 2014
4. Points of Order
A member may interrupt debate for immediate consideration of questions relating to
rights and privileges of the assembly. The Chairman/Mayor will decide the question or
may refer to the Town Attorney for a ruling. The Chairman/Mayor’s decision is subject
to appeal to the Town Council.
A member of the Council may appeal a ruling of the Chair by obtaining the floor and
stating, “I appeal from the ruling of the Chair." The person appealing can interrupt a
speaker who has the floor. If another member seconds the appeal, the procedure is as
follows: The Mayor/Chair puts the question to the members for a vote. The question
cannot be amended and it is debatable unless the immediately pending question is not
debatable, The purpose of the vote is to decide whether the Chair’s ruling should be
sustained. The Mayor/Chair is entitled to speak first and last in any discussion about
the appeal or his/her decision. A majority vote is required to overturn the decision of
the Chair, and the question can be reconsidered.
5. Questions to be Stated
The Chairman shall state all questions submitted for a vote and announce the result.
The announcement of the result will include the number of votes for, number of votes
against and abstentions, or state if unanimous.
6. Substitution of Chairman
The Chairman may call any other member to take his place in the chair, such
substitution not to continue beyond adjournment.
E. Order of Business
1. Agenda
The business of each meeting shall be as contained in the Agenda in the order
established by the Mayor. The Town Secretary shall prepare the agenda. The agenda
shall be a listing of topics to be considered by the Town Council and delivered to
members of the Town Council each Thursday preceding the Monday meeting to which
it pertains. The agenda may provide for a work session immediately preceding the
commencement of the Council meeting in order to allow Council discussion and
questions related to one or more of the items posted on the agenda.
2. Presentations by Members of Town Council – Future Agenda Items
The agenda shall provide a time when the Mayor or any Town Council member may
bring before the Town Council any business that the Town Council member believes
should be deliberated upon by the Town Council at a future meeting of the Town
Council. However, pursuant to the Town Charter, before any item is placed for
discussion and/or action on a future Town Council agenda, a request for its placement
on the agenda shall be made by either the Mayor or by any two (2) Councilmembers.
These matters need not be specifically listed on the agenda, but discussion and formal
action on such matters shall be deferred until a subsequent Town Council meeting
provided that the requirements of Chapter 551 Texas Government Code have been
met.
3. Request for Agenda Item by Chairperson
A Chairperson of a Council appointed Board, Commission, Corporation, or other
appointed body requesting that an item be placed on the Council agenda for discussion
and/or action shall present such request to the Town Manager in writing in the time
Town Council Page 51 of 62 Meeting Date: Monday, June 2, 2014
frame set forth in Section 4 below.
4. Deadline for Submission of Agenda Items
A subject for the Town Council’s consideration shall be submitted to the Town
Secretary’s office in writing not later than 5:00 p.m. on Monday, (7 days prior) to the
meeting at which the subject is to be considered.
5.
Presentation by Citizens or Representative(s) of Organized Groups – Citizens
Presentations
Presentations by citizens at the Citizens Presentation segment of a Council Meeting,
with or without prior notification, shall be limited to a total of four (4) minutes.
6. Presentation by Citizens or Representative(s) of Organized Groups – Agenda
Items.
Presentations by citizens, with or without prior notification, shall be limited to a total of
six minutes. For items on the agenda, the speaker will be limited to four (4)
minutes of time to complete his/her comments prior to Council discussion and two (2)
minutes of time subsequent to Council discussion but before the Chair calls for a vote.
The designated time keeper shall maintain the time and advise the speaker when
his/her time has expired. The speaker shall then complete his sentence and take
his/her seat. A person may not give his/her speaking time to another. Persons wishing
to express their position on an agenda item but who do not wish to speak shall
complete a Speaker’s Card and indicate their support or opposition. The name and
respective position of such person(s) shall be read into the record.
7. Rules of Conduct Applicable to Citizen’s Presentations for Agenda Items,
Citizen’s Presentations, and for Public Hearings:
Each person addressing the Council shall step up to the microphone, shall give his or
her name and address in an audible tone of voice for the record. If representing an
organized group, the speaker shall identify the group represented. All remarks shall be
addressed to the Council as a body, and not to any member thereof. No person, other
than Town staff, members of the Council and the person having the floor, shall be
permitted to enter into any discussion, either directly or through the members of the
Council. No questions shall be asked of the Councilmembers, except through the
presiding officer.
All citizens shall refrain from private conversations in the chamber while the Town
Council is in session.
Citizens attending Town Council meetings shall observe the same rules of priority,
decorum, and good conduct applicable to the administrative staff. Any persons making
personal, impertinent, or slanderous remarks, or who becomes boisterous while
addressing the Town Council or while attending the Town Council meeting, shall be
removed from the room if the Chief of Police (or his representative) is so directed by the
Mayor/Chairman, and such person shall be barred from further audience before the
Town Council during that session of the Town Council.
Unauthorized remarks from the audience, stamping of feet, whistles, yells and similar
demonstrations shall not be permitted by the Mayor/Chairman, who shall direct the
Chief of Police to remove such offenders from the room.
In case the Chairman shall fail to act, any other of the Town Council may move to
require the Chair to enforce the rules, and the affirmative vote of a majority of all
members present of the Town Council shall require the presiding officer to act.
Town Council Page 52 of 62 Meeting Date: Monday, June 2, 2014
No placards, banners or signs of any kind shall be permitted in the Council Chamber
unless exhibits, displays and visual aids are used in connection with presentations to
the Town Council, provided that such exhibits, displays and visuals aids do not disrupt
the meeting.
8.
Written Communications to Council:
General. Interested parties, or their authorized representatives, may address the
Council by written communication in regard to any matter concerning the Town’s
business or over which the Council has control at any time.
Agenda Items. A written communication relative to an item posted for consideration
on a Town Council agenda may be submitted by direct mail to the Council or by
delivery of the communication to the Town Secretary at least four (4) hours prior to the
time for commencement of the Town Council meeting at which an item will be
discussed. Upon timely receipt of a communication, the Town Secretary shall distribute
copies to each of the Councilmembers and shall make copies available for public
review at a designated location in the Council Chambers. The names of those
submitting the communication and the topic addressed will be entered into the record
without the necessity for reading as long as sufficient copies are available at the
meeting for review by members of the audience/public.
9. Presentations by Town Manager
10.
11.
Matters requiring the Council’s attention which may have developed since the deadline
for delivery of the written communication to the Council may be presented orally by the
Town Manager for informational purposes only in accordance with Chapter 551 Texas
Government Code.
Requests for Research or Information
The Mayor and individual Councilmembers may request information or research from
the Town staff on a given topic through the Town Manager who will make all members
of Council aware of the special request, as it may be of interest to them as
well. Accordingly, the Town Manager will provide the results of the request to all
members of Council. In the event the Town Manager believes he cannot respond in a
timely manner, he and the members of Council will coordinate a reasonable and
responsible timeframe in which to expect the results without unduly interfering with
other activities of higher priority.
Notification of Significant Activities or Events
The Mayor and Councilmembers expect the Town Manager to notify them, and
provide periodic updates regarding significant activities or events in the Town related to
natural or man-made disasters, major criminal activity, accidents involving Town
property, or death involving Town staff/employees.
12.
Seating Arrangement
The Town Manager, Town Secretary, and Town Attorney shall occupy the respective
seats in the Council Chamber assigned to them by the Chairman/Mayor, but any two
(2) or more of the Town Council may exchange seats.
F. Consideration of Ordinances, Resolutions and Motions
1. Printed or Typewritten Form
All ordinances and resolutions shall be presented to the Town Council only in written
form.
Town Council Page 53 of 62 Meeting Date: Monday, June 2, 2014
2. Town Attorney to Approve
All ordinances and resolutions shall be approved as to form and legality by the Town
Attorney.
3. Distribution of Ordinances
The Town Secretary shall prepare copies of all proposed ordinances for distribution to
all members of the Town Council at the meeting at which the ordinance is introduced,
or at such earlier time as is expedient.
4. Recording of Votes
The show of hands shall be taken and entered upon the passage of all ordinances and
resolutions and entered into the official record of the Council.
5. Vote Required for Approval
Approval of every ordinance, resolution, or motion shall require the affirmative vote of
four (4) of the members of the Town Council in attendance.
6. Mayoral Vote
The Mayor shall have a vote on all matters before the Council.
7. Conflict of Interest
Should any person on the Town Council have a conflict of interest pursuant to any
State laws and/or Town ordinances regulating conflicts of interest with regard to an item
on the Council agenda, such person shall openly declare the conflict before the
discussion proceeds, shall complete an affidavit as required by state law, and shall be
prohibited from participating in the discussion or vote on the item.
8. Abstention from Voting
Should any person on the Town Council abstain from voting on an agenda item where
no conflict of interest under State law and/or Town ordinance exists, the person’s vote
shall be recorded as a negative vote in the minutes of the Council meeting.
G. Rules of Decorum
1. Recognition by Chairman/Mayor
No person shall address the Town Council without first being recognized by the
Chairman/Mayor.
2. Order
While the Council is in session, the members must preserve order and decorum, and a
member shall neither, by conversation or otherwise, delay or interrupt the proceedings
or the peace of the Town Council nor disturb any member while speaking or refuse to
obey the orders of the Chairman/Mayor. Members of the Town Council shall not leave
their seats during a meeting without first obtaining the permission of the
Chairman/Mayor.
3. Chairman/Mayor May Debate
The Chairman/Mayor may move only to such limitations of debate as are the rights and
privileges of a Town Council member by reason of his acting as the Chairman/Mayor.
If the Chairman/Mayor is engaged in debate and is abusing his position as chairman, at
the insistence of any three (3) Council members, the Chairman/Mayor member must
Town Council Page 54 of 62 Meeting Date: Monday, June 2, 2014
relinquish the chair in accordance with provisions of Robert’s Rules of Order Newly
Revised.
4. Getting the Floor, Improper References to be Avoided
Every member desiring to speak shall address the chair, and upon recognition by the
Chairman/Mayor shall confine himself/herself to the questions under debate, avoiding
all personalities and inappropriate language.
5. Interruptions
A member, once recognized, shall not be interrupted when speaking unless it be to call
the member to order, or as herein otherwise provided. If a member, while speaking, is
called to order, the Town Council member shall cease speaking until the question of
order be determined and, if in order, the Town Council member shall be permitted to
proceed.
H. Parliamentary Motions and Precedence
1. Discussion of Items
Each agenda item shall be considered open for discussion when that item is
announced by the Chairman/Mayor. If a member wishes to challenge an agenda item
on the basis that the item is not a proper topic for Council discussion, such member
shall state that he or she “objects to the consideration of the question”. This action
does not require a second. When the objection is made, the Chairman/Mayor shall
immediately call the question: “Will the assembly consider this question?” If 2/3 of the
members vote “no”, the question cannot be introduced. An objection to consideration
of a question must be made when the item is first introduced and before it has been
debated. A motion for appropriate action shall be made after discussion of an item has
been concluded.
2. Motions
After obtaining the floor a motion can be made before the assembly on the particular
subject of discussion. A “Second” to the motion must be made by another Town
Council member within a reasonable but brief time period. Without a “second” the
motion dies. No main motion can be made when another motion is pending.
3.
Withdrawal of Motions
A motion may be withdrawn, or modified, by its mover without asking permission until
the motion has been stated by the Chairman/Mayor. If the mover modifies his motion,
the person who seconds the motion may withdraw his second. After the question has
been stated, the mover shall neither withdraw it nor modify it without the consent of the
Council.
4. Stating the Question
In principle, the Chairman/Mayor must state the question on a motion immediately after
it has been made and seconded, unless the Council member is obligated to rule that
the motion is out of order or if the wording is not clear.
Town Council Page 55 of 62 Meeting Date: Monday, June 2, 2014
5. Amendments to Motions
No motion or proposition of a subject different from that under consideration shall be
admitted under color of amendment. A motion to amend an amendment shall be in
order, but one to amend an amendment to an amendment shall not be in order.
6. Debate
Debate must be limited to the merits of the immediately pending question as stated by
the chair and by authority of the Chairman/Mayor.
7. Calling for the Question by Chair – Ending Debate
The Chairman/Mayor may “call for the question” without a vote if debate appears to
have closed and if there are no objections by any Council member.
A motion for the previous question (Call the Question) may not interrupt a speaker who
has the floor, must be made and seconded, is not debatable, cannot be amended,
requires an affirmative, two-thirds vote of members present to pass and in this
assembly cannot be reconsidered. Additionally, in order to protect the democratic
process, any Council Member or member of the public who is on record to speak
before the motion is made will be permitted to speak before the vote is taken on the
motion for the previous question.
I. Creation of Boards, Commissions, Corporations, and Other Appointed Bodies
1. Ad-Hoc Committees
The Council may, as the need arises, authorize the appointment of “ad hoc”
committees. Except where otherwise specifically provided, the Mayor shall appoint the
members of the “ad hoc” committees, subject to the approval of the Town Council. Any
committee so created shall cease to exist upon the accomplishment of the special
purpose for which it was created or when abolished by a majority vote of the Town
Council.
2. Citizen Boards, Commissions, Corporations, and Other Appointed Bodies
The Town Council may create Boards, Commissions, Corporations and other Council
appointed bodies to assist in the conduct of the operation of the Town government with
such duties as the Council may specify. Memberships and selection of members shall
be as provided in accordance with the guidelines in the Handbook for Elected and
Appointed Officials, as amended from time to time. Any such appointed bodies so
created shall cease to exist upon the accomplishment of the special purpose for which
it was created, or when abolished by a majority vote of the Town Council. No body so
appointed shall have powers other than advisory to the Town Council, except as
otherwise specified by the laws of the State of Texas. These Rules of Procedure shall
apply to Council appointed Boards, Commissions, Corporations, and other appointed
bodies in accordance with the Town’s Handbook for Appointed and Elected Officials
and shall only be modified as provided in the enabling ordinances for each such
Council appointed body.
Town Council Page 56 of 62 Meeting Date: Monday, June 2, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1198-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/27/2014 Town Council
On agenda:Final action:6/2/2014
Title:Consider and take appropriate action regarding Royal Troon neighborhood concerns regarding the
following:
a. Buffer behind homes
b. Parking
c. Noise
d. Light
e. Park use
Attachments:
Action ByDate Action ResultVer.
Consider and take appropriate action regarding Royal Troon neighborhood concerns regarding the following:
a. Buffer behind homes
b. Parking
c. Noise
d. Light
e. Park use
Town Council Page 57 of 62 Meeting Date: Monday, June 2, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1199-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/27/2014 Town Council
On agenda:Final action:6/2/2014
Title:Consider and take appropriate action to establish procedures to conduct Citizen Roundtables as part
of Council meetings and related revisions to the Council Rules of Procedure.
Attachments:
Action ByDate Action ResultVer.
Consider and take appropriate action to establish procedures to conduct CitizenRoundtables as part of Council meetings
and related revisions to the Council Rules of Procedure.
Town Council Page 58 of 62 Meeting Date: Monday, June 2, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1186-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/27/2014 Town Council
On agenda:Final action:6/2/2014
Title:Consider and take appropriate action regarding use of Council Liaisons to Town Boards,
Commissions and Corporations and vacancies in existing Council Liaison positions.
Attachments:
Action ByDate Action ResultVer.
Consider and take appropriate action regarding use of Council Liaisons to Town Boards, Commissions and Corporations
and vacancies in existing Council Liaison positions.
Town Council Page 59 of 62 Meeting Date: Monday, June 2, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1187-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/27/2014 Town Council
On agenda:Final action:6/2/2014
Title:Town Manager Slye's update regarding the following; discussion and provide input regarding same.
* Neighborhood Meeting - Indian Creek Reconstruction Project
* PID Utility Rate Order Update
* Council Packet
* TIRZ #2 Update
- Boundary Lines
- Preliminary Developer’s Agreement Discussion
Attachments:
Action ByDate Action ResultVer.
Town Manager Slye's update regarding the following; discussion and provide input regarding same.
* Neighborhood Meeting - Indian Creek Reconstruction Project
* PID Utility Rate Order Update
* Council Packet
* TIRZ #2 Update
- Boundary Lines
- Preliminary Developer’s Agreement Discussion
Town Council Page 60 of 62 Meeting Date: Monday, June 2, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1189-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/27/2014 Town Council
On agenda:Final action:6/2/2014
Title:Items for Future Agendas.
Attachments:Items for Future Agendas.pdf
Action ByDate Action ResultVer.
Items for Future Agendas.
Town Council Page 61 of 62 Meeting Date: Monday, June 2, 2014
Town Council Future Agenda Items List
(updated 5/19/2014)
1. Residential Property Renewal for tax incentives and grants for the recovery and renewal of
existing residential properties (Mayer 4/22/2013)
2. Discussion regarding animal shelter long and short term facility. (11/18/2013)
3. Consider and take appropriate action regarding moving council meetings to another day
possibly Thursday. (Mayer 4/7/2014)
4. Consider and take appropriate action regarding subdivision regulations. (Rose 5/5/2014)
5. Consider and take appropriate action regarding moving Town Council Meetings to
Tuesdays. (Sanders 5/19/2014)
6. Consider and take appropriate action regarding placing BNHS State Championship
recognition on elevated water storage tank. (Sanders 5/19/2014)
Town Council Page 62 of 62 Meeting Date: Monday, June 2, 2014