The URL can be used to link to this page

Agenda Packet TC 03/17/2014Town Council Trophy Club Entities Meeting Agenda 100 Municipal Drive Trophy Club, Texas 76262 Svore Municipal Building Boardroom5:00 PMMonday, March 17, 2014 AMENDED CALL TO ORDER AND ANNOUNCE A QUORUM WORKSHOP SESSION 1.2014-976-T Discussion of agenda items posted for consideration on the Regular Session Council Agenda for March 17, 2014. 2.2014-977-T Discussion of agenda items posted for consideration on the Regular Session Council Agenda for April 7, 2014. DRAFT Agenda 4-7-2014.pdfAttachments: 3.2014-978-T Presentation by David Rodriguez on Vision North Texas; discussion of same. 4.2014-984-T Presentation and update by Tom Batenhorst, GSBS Architects regarding joint facility planning; discussion of same. 5.2014-1014-T Discuss and provide direction regarding amendments to the Town Council Rules of Procedure, Chapter 1, Article 6 of the Code of Ordinances of the Town. Staff Report - Council Rules of Procedure.pdf Updated Draft of Council Rules of Procedure.pdf Attachments: AMENDED CONVENE INTO REGULAR SESSION EXECUTIVE SESSION Town Council Page 1 of 68 Meeting Date: Monday, March 17, 2014 March 17, 2014Town Council Meeting Agenda 6.2014-1016-T Pursuant to Texas Government Code, Annotated, Subchapter 551, Council will convene into closed executive session as authorized by: Section 551.087 Deliberation Regarding Economic Development Negotiations to discuss or deliberate the offer of financial or other incentives to a business prospect that the Town seeks to have locate within the territory of the Town and Section 551.071 (2) "Consultation with Attorney", for Consultation with the its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act (551.071 (2)). (1) Development incentives for business prospects and development and legal advice regarding potential development, potential incentives and contractual agreements, and related matters. RECONVENE INTO REGULAR SESSION 7.2014-1017-T Consider and take appropriate action regarding the Executive Session. INVOCATION PLEDGES Pledge of allegiance to the American Flag. Pledge of allegiance to the Texas Flag. CITIZEN PRESENTATIONS This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council is not permitted to take action on or discuss any presentations made to the Council at this time concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to the Council addressing those items. You may speak up to three (3) minutes or the time limit determined by the Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority. CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 8.2014-1011-T Consider and take appropriate action regarding the Minutes dated March 11, 2014. TC Minutes March 11, 2014.pdfAttachments: Town Council Page 2 of 68 Meeting Date: Monday, March 17, 2014 March 17, 2014Town Council Meeting Agenda 9.2014-981-T Consider and take appropriate action regarding an amendment to Chapter 1, "Administration", Article VIII, "Schedule of Fees", Section 8.11, "Police Department" to add a fee for a Home Firearms Safety Program course offered by the Police Department; providing for publication; and providing an effective date. Staff Report - Home Firearms Safety Course.pdf ORD 2014-07 - fee schedule amendment Home Firearms Safety Class.pdf Attachments: REGULAR SESSION 10.2014-988-T Town Council Liaison Updates; discussion of same: * Citizen Financial Advisory Board - March 10th * EDC 4B - March 10th * TIRZ Board - March 12th 11.2014-989-T Town Manager Slye's update regarding the following; discussion of same. * Election Update * Fresh Meadow * Grass/Brush Fire 12.2014-990-T Mayor and Council Updates regarding training opportunities, educational sessions, and regional meetings; discussion of same. * Chamber Luncheon - March 4th * Mayor’s Round Table - March 7th * Northwest Community Partners Meeting - March 12th 13.2014-987-T Consider and take appropriate action regarding financial and variance report dated February 2014. FEB 2014 Financial Report.pdfAttachments: 14.2014-991-T Items for Future Agendas. Town Council Future Agenda Items List updated 1-29-2014.pdfAttachments: 15.2014-1013-T Consider and take appropriate action regarding a request for an extension of time to allow two temporary trailers to remain on site at The Church at Trophy Lakes, 800 Trophy Club Drive. Applicant: Jason Lee, Associate Pastor. Staff Report - TC 030314 - Temporary Trailers.pdf 07-25-12 Modular Building Permit.pdf 08-28-13 Portable Building .pdf Jason Lee - Request for Extension.pdf Attachments: Town Council Page 3 of 68 Meeting Date: Monday, March 17, 2014 March 17, 2014Town Council Meeting Agenda 16.2014-986-T Consider and take appropriate action to contract for services to clean up and remove all vegetation and beaver dams within the channel located East of Byron Nelson High School, from Bobcat Boulevard and northward to the future termination of the pedestrian bridge; and authorizing the Town Manager to execute all necessary documents. Staff Report - Channel Clean Up.pdf Estimate from Lenart Development Compnay for Channel Clearing.pdf Estimate from Miller Services Inc for Channel Clean Up.pdf Attachments: 17.2014-1012-T Consider and take appropriate action regarding CFAB Initiatives. EXECUTIVE SESSION 18.2014-992-T Pursuant to the following designated sections of the Texas Local Government Code, Annotated, Chapter 551, the Council will convene into closed executive session to discuss the following: A. To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; Town Secretary, Tammy Ard (6 month trial period) B. Texas Government Code Section 551.071(2). “Consultation with Attorney” to consult with its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act: Water and wastewater services for PID; CCN; alternative services for the PID; legislative processes and actions; terms of representation; terms of interlocal agreement for provision of water and wastewater services; Town assets and related matters. C. Texas Government Code Section 551.087 Deliberation Regarding Economic Development Negotiations to discuss or deliberate the offer of financial or other incentives to a business prospect that the Town seeks to have locate within the territory of the Town. (1) Potential Projects in the Trophy Wood Drive area RECONVENE INTO REGULAR SESSION 19.2014-993-T Consider and take appropriate action regarding the Executive Session. ADJOURN * The Town Council may convene into executive session to discuss posted items as allowed by the Texas Open Meeting Act, LGC.551.071 Town Council Page 4 of 68 Meeting Date: Monday, March 17, 2014 March 17, 2014Town Council Meeting Agenda CERTIFICATION I certify that the above notice was posted on the front window of the Svore Municipal Building, 100 Municipal Drive, Trophy Club, Texas, on March 12, 2014 by 6:00 P.M. in accordance with Chapter 551, Texas Government Code. Tammy Ard Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in advance, and reasonable accommodations will be made to assist you. I certify that the attached notice and agenda of items to be considered by this Board was removed by me from the front window of the Svore Municipal Building, 100 Municipal Drive, Trophy Club, Texas, on the __________ day of March, 2014. ________________________________, Title: ___________________________ Town Council Page 5 of 68 Meeting Date: Monday, March 17, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-976-T Name: Status:Type:Agenda Item Workshop File created:In control:3/6/2014 Town Council On agenda:Final action:3/17/2014 Title:Discussion of agenda items posted for consideration on the Regular Session Council Agenda for March 17, 2014. Attachments: Action ByDate Action ResultVer. Discussion of agenda items posted for consideration on the Regular Session Council Agenda for March 17, 2014. Town Council Page 6 of 68 Meeting Date: Monday, March 17, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-977-T Name: Status:Type:Agenda Item Workshop File created:In control:3/6/2014 Town Council On agenda:Final action:3/17/2014 Title:Discussion of agenda items posted for consideration on the Regular Session Council Agenda for April 7, 2014. Attachments:DRAFT Agenda 4-7-2014.pdf Action ByDate Action ResultVer. Discussion of agenda items posted for consideration on the Regular Session Council Agenda for April 7, 2014. Town Council Page 7 of 68 Meeting Date: Monday, March 17, 2014 Meeting Date 4/7/2014 File ID Dept Discussion of agenda items posted for consideration on the Regular Session Council Agenda for April 7, 2014.Town Sec Discussion of agenda items posted for consideration on the Regular Session Council Agenda for April 21, 2014.Town Sec Consider and take appropriate action regarding the Minutes dated January 24, 2014 and January 25, 2014.2014-883-T Town Sec Consider and take appropriate action regarding the Minutes dated February 26, 2014.2014-980-T Town Sec Consider and take appropriate action regarding the Minutes dated March 3, 2014.2014-979-T Town Sec Consider and take appropriate action regarding the Minutes dated March 17, 2014.Town Sec ILA with Fort Worth Radios 2014-982-T FD Participation agreement with Tarrant County TIRZ #1 ATM Agreement with GVT (Subcontractor of Intermedix) to provide the Town with past due ambulance collections for out-of-district customers Finance TIRZ #2 ATM Annual Award Presentation to the Police Department; and discussion of the same.PD Certificate of Obligation Sale ATM Audit Finance Consideration of ordinance establishing TIRZ #2 ATM Appoint TIRZ #2 Board (should be the same as TIRZ #1 except Denton County rep will replace Tarrant County rep)ATM Dino Playground 2014-983-T Parks Town Council Liaison Updates; discussion of same: Scheduled by meetings Town Sec Town Manager Slye's update regarding the following; discussion of same.Town Mgr Mayor and Council Updates regarding training opportunities, educational sessions, and regional meetings; discussion of same.Town Sec Items for Future Agendas.Town Sec Pursuant to the following designated sections of the Texas Government Code, Annotated, Chapter 551, (the Texas Open Meetings Act) the Council will convene into closed executive session to discuss the following:Town Sec GC Section 551.074 To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; Town Attorney evaluation Consider and take appropriate action regarding the Executive Session.Town Sec Workshop Consent Regular Session Executive Session Public Hearing Town Council Page 8 of 68 Meeting Date: Monday, March 17, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-978-T Name: Status:Type:Agenda Item Workshop File created:In control:3/6/2014 Town Council On agenda:Final action:3/17/2014 Title:Presentation by David Rodriguez on Vision North Texas; discussion of same. Attachments: Action ByDate Action ResultVer. Presentation by David Rodriguez on Vision North Texas; discussion of same. Town Council Page 9 of 68 Meeting Date: Monday, March 17, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-984-T Name: Status:Type:Agenda Item Regular Session File created:In control:3/6/2014 Town Council On agenda:Final action:3/17/2014 Title:Presentation and update by Tom Batenhorst, GSBS Architects regarding joint facility planning; discussion of same. Attachments: Action ByDate Action ResultVer. Presentation and update by Tom Batenhorst, GSBS Architects regarding joint facility planning; discussion of same. Town Council Page 10 of 68 Meeting Date: Monday, March 17, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1014-T Name: Status:Type:Agenda Item Workshop File created:In control:3/12/2014 Town Council On agenda:Final action:3/17/2014 Title:Discuss and provide direction regarding amendments to the Town Council Rules of Procedure, Chapter 1, Article 6 of the Code of Ordinances of the Town. Attachments:Staff Report - Council Rules of Procedure.pdf Updated Draft of Council Rules of Procedure.pdf Action ByDate Action ResultVer. Discuss and provide direction regarding amendments to the Town Council Rules of Procedure, Chapter 1, Article 6 of the Code of Ordinances of the Town. Town Council Page 11 of 68 Meeting Date: Monday, March 17, 2014 Town of Trophy Club To: Mayor and Town Council From: Patricia Adams, Town Attorney CC: Mike Slye, Town Manager Tammy Ard, Town Secretary Re: Council Rules of Procedure Town Council Meeting, March 17, 2014 ______________________________________________________________________________ Agenda Item: Discuss and provide direction regarding amendments to the Town Council Rules of Procedure, Chapter 1, Article 6 of the Code of Ordinances of the Town. Explanation: At the March 3, 2014 Town Council meeting, Council reviewed various proposed revisions to the Council Rules of Procedures. Included in the packet is a draft of that document with revisions discussed at the March 3rd meeting. I made changes consistent with my understanding of the Council’s input; however, after reviewing my notes and listening to the audio tape from the meeting, there are a couple of points for which further direction is needed. I am seeking Council input so that I can finalize the document for approval at the April 7th Council meeting. Attachments: Updated Draft of Council Rules of Procedure Town Council Goals: Goal #1: Safe and secure community. Maintain low crime rate Increase citizen awareness and involvement in crime prevention Provide superior Emergency Services Improve data security Goal #2: Business-Friendly Economic Development Create effective working relationships with businesses and developers Retain / Develop existing businesses Promote new commercial opportunities Goal # 3: Strong Partnerships and Community Involvement Create a positive regional identity Foster a well informed community Town Council Page 12 of 68 Meeting Date: Monday, March 17, 2014 Forge collaborative relationships with other governmental and public entities Support citizen volunteer opportunities Promote recreational / active lifestyle opportunities for all ages Goal #4: Healthy, Picturesque, and Environmentally Sound Promote recreational / active lifestyle opportunities for all ages Maintain neat and tidy appearance Improve property maintenance standards and code enforcement Develop / Enhance environmental and sustainability standards and programs Goal #5: Financial and Operational Stewardship Develop, recognize, and retain quality staff Implement strong financial management standards Improve effectiveness and efficiency of operational processes Maintain / Improve infrastructure and assets Provide cost-effective services Deliver responsible customer service Recommendation: Staff seeks input and direction to finalize revisions to the Council’s Rules of Procedure. Town Council Page 13 of 68 Meeting Date: Monday, March 17, 2014 Section 6.01 Rules of Procedure A. Authority 1. Ordinance: Pursuant to Section 3.11 of the Home Rule Charter of the Town of Trophy Club, the Town Council shall determine its own rules of procedure. B. General Rules 1. Meetings to be Public All official meetings of the Town Council and all sessions of a sub-Ccommittee of the Town Council consisting of a quorum of the Council shall be public. Council may specifically require subcommittees of less than a quorum to conduct all meetings as open to the public. . NOTE: I HEARD THE ISSUE, BUT DIDN’T HEAR AN OUTCOME AT THE MEETING, SO I CHANGED THIS PROVISION TO BE CONSISTENT WITH WHAT WE HAVE DONE IN THE PAST. I ADDED A REFERENCE FOR OTHER BOARDS APPOINTED BY COUNCIL IN THE LAST SECTION THAT ADDRESSES THOSE OTHER GROUPS. 2. Quorum The governing body of the Town consists of a Mayor and five six (56) Council members. Attendance at a Council meeting by four (4) of the six (6)seven (7) members of the Town Council constitutes a quorum for the purpose of a regular or special meeting. 3. Attendance As specified in the Town Charter, should a member of the Town Council fail to attend three consecutive regular meetings without being excused by the Council, his/her office may be declared forfeited by the Council. A member of the Town Council who is unable to attend a Council meeting shall notify the Town Secretary of his/her inability to attend the meeting and shall provide an explanation of the conflict or other reason that prevents his/her attendance. Notice to the Town Secretary shall be provided as soon as practicable after the member becomes aware that he/she will be absent. The Town Secretary shall notify the Council of the absence prior to the beginning of the Council meeting from which the member will be absent. 4. Misconduct The Town Council may punish its own members for misconduct as authorized by state law and Town Charter. 5. Minutes of Town Council Meetings An account of all proceedings of the Town Council shall be kept by the Town Secretary and shall be entered into a book constituting the official record of the Town Council. Formatted: Font: Bold, Highlight Formatted: Highlight Formatted: Not Highlight Town Council Page 14 of 68 Meeting Date: Monday, March 17, 2014 6. Questions to Contain One Subject All questions submitted for a vote shall contain only one subject. If two or more points are involved, any member may require a division, if the question reasonably admits of a division. 7. Right to Floor Any Town Council member desiring to speak shall be recognized by the Chairman/Mayor. No member shall be allowed to speak more than once on any one subject until every member wishing to speak shall have spoken. 8. Town Manager The Town Manager or, Assistant Town Manager, or Acting Town Manager, shall attend all meetings of the Town Council unless excused by the Mayor or Town Council. The Town Manager, Assistant Town Manager, or Acting Town Manager may make recommendations to the Town Council and shall have the right to take part in all discussions of the Town Council, but shall have no vote. The Town Manager may place an item for discussion and/or action on the Council agenda. NOTE: ADDED MAYOR OR TOWN COUNCIL BECAUSE AN ISSUE LIKE ILLNESS MAY OCCUR THAT DOES NOT ALLOW POSTING AN AGENDA FOR COUNCIL ACTION TO EXCUSE AN APPOINTEE FROM MEETING ATTENDANCE. 9. Town Attorney The Town Attorney, or Acting Town Attorney, shall attend all meetings of the Town Council unless excused by the Mayor or Town Council and shall, upon request, give an opinion, either written or oral, on questions of law. The Town Attorney shall act as the Town Council’s parliamentarian. 10. Town Secretary The Town Secretary, or Acting Town Secretary, shall attend all meetings of the Town Council unless excused by the Mayor or Town Council, and shall keep the official minutes and perform such other duties as may be requested of him/her by the Town Council. 11. Officers and Employees Any officer or employee of the Town; when requested by the Town Manager, shall attend any meeting of the Town Council. If requested to do so by the Town Manager, they may present information relating to matters before the Town Council. 12. Rules of Order Robert’s Rules of Order Newly Revised, as amended by the Council, shall govern the proceedings of the Town Council. 13. Suspension of Rules Suspension of Rules. Any provision of these rules may be temporarily suspended by a two-thirds vote of all members of the Town Council in attendance. The vote on any such suspension shall be taken by a show of hands and entered into the record. Formatted: Font: Bold, Highlight Formatted: Highlight Formatted: Highlight Formatted: Font: Bold Formatted: Font: Bold Town Council Page 15 of 68 Meeting Date: Monday, March 17, 2014 14. Amendment to Rules These rules may be amended, or new rules adopted with a favorable vote by four (4) members of the Town Council in attendance, provided that the proposed amendments or new rules shall have been introduced into the record at a prior Town Council meeting. C. Types of Meetings 1. Regular Meetings Unless altered by a vote of the Town Council, Council shall meet in the Council/Board Room at the Municipal Utility District Building, 100 Municipal Drive, Trophy Club, Texas on the first and third Monday of each month and each meeting shall commence at the time posted on the agenda for that meeting. 2. Special Meetings Special meetings may be called by the Mayor or by any three (3) members of the Town Council. The call for a special meeting shall be filed with the Town Secretary in written form, except that announcement of a special meeting, during any regular meeting at which all members are present, shall be sufficient notice of such special meeting. The call for a special meeting shall specify the day and the hour of the special meeting, and shall list the subject or subjects to be considered. No special meeting shall be held until at least 72 hours after the call is issued or within two (2) hours for an emergency meeting. Only such business may be transacted at a special meeting as may be listed in the call for said meeting or as incident thereto. 3. Emergency Meetings In case of emergency or urgent public necessity, which shall be expressed in notice of the meeting, an emergency meeting shall be called by the Chairman/Mayor or on the application of three (3) members of the Town Council, and it shall be sufficient if the notice is posted two (2) hours before the meeting is convened. 4. Recessed Meetings Any meeting of the Town Council may be recessed to a later time, provided that no recess shall be for a longer period than until the next regular meeting. 5. Public Hearings: All meetings shall be held in full compliance with the provisions of state law and Codes of the Town. Any party in interest may appear in his/her own behalf or be represented by counsel or agent. The Town Secretary shall set public hearing dates for the Town Council as requested, be responsible for timely advertising in the official newspaper, and notify interested parties according to requirements of the Town Council. Formatted: Font: Not Bold, Font color: Auto Formatted: Left Formatted: Font color: Auto Formatted: Not Highlight Formatted: Not Highlight Formatted: Not Highlight Formatted: Font: Bold Town Council Page 16 of 68 Meeting Date: Monday, March 17, 2014 D. Chairman and Duties 1. Chairman The Mayor, if present, shall preside as Chairman at all meetings of the Town Council. In the absence of the Mayor, the Mayor Pro-Tem shall preside. In the absence of both the Mayor and the Mayor Pro-Tem, the Town Council shall elect a chairman. 2. Call to Order The meetings of the Town Council shall be called to order by the Mayor, or in his absence, by the Mayor Pro-Tem. In the absence of both the Mayor and the Mayor Pro- Tem, the meeting shall be called to order by the Town Secretary. 3. Preservation of Order The Chairman shall preserve order and decorum, prevent personalities from becoming involved in debate and confine members in debate to the question under discussion. 4. Points of Order A member may interrupt debate for immediate consideration of questions relating to rights and privileges of the assembly. The Chairman/Mayor will decide the question or may refer to the Town Attorney for a ruling. The Chairman/Mayor’s decision is subject to appeal to the Town Council. 5. Questions to be Stated The Chairman shall state all questions submitted for a vote and announce the result. The announcement of the result will include the number of votes for, number of votes against and abstentions, or state if unanimous. 6. Substitution of Chairman The Chairman may call any other member to take his place in the chair, such substitution not to continue beyond adjournment. E. Order of Business 1. Agenda The business of each meeting shall be as contained in the Agenda in the order established by the Mayor. The Town Secretary shall prepare the agenda. The agenda shall be a listing of topics to be considered by the Town Council and delivered to members of the Town Council each Thursday preceding the Monday meeting to which it pertains. The agenda may provide for a work session immediately preceding the commencement of the Council meeting in order to allow Council discussion and questions related to one or more of the items posted on the agenda. 2. Presentations by Members of Town Council – Future Agenda Items The agenda shall provide a time when the Mayor or any Town Council member may bring before the Town Council any business that the Town Council member believes should be deliberated upon by the Town Council at a future meeting of the Town Formatted: Font: 10 pt, Not Highlight Formatted: Not Highlight Formatted: Font: Bold Formatted: Font: Bold Formatted: Font: Bold Town Council Page 17 of 68 Meeting Date: Monday, March 17, 2014 Council. However, pursuant to the Town Charter, before any item is placed for discussion and/or action on a future Town Council agenda, a request for its placement on the agenda shall be made by either the Mayor or by any two (2) Councilmembers. These matters need not be specifically listed on the agenda, but discussion and formal action on such matters shall be deferred until a subsequent Town Council meeting provided that the requirements of Chapter 551 Texas Government Code have been met. 3. Request for Agenda Item by Committee Chairperson A Committee Chairperson of a Council appointed Board, Commission, or Corporation requesting that an item be placed on the Council agenda for discussion and/or action shall present such request to the Town Manager in writing in the time frame set forth in Section 4 below. 4. Deadline for Submission of Agenda Items A subject for the Town Council’s consideration shall be submitted to the Town Secretary’s office in writing not later than 5:00 p.m. on Monday, (7 days prior) to the meeting at which the subject is to be considered. 5. Presentation by Citizens or Representative(s) of Organized Groups – Citizens Presentations. Presentations by citizens at the Citizens Presentation segment of a Council Meeting, with or without prior notification, shall be limited to a total of four (4) minutes. Presentations by CitizensPresentation by Citizens or Representative(s) of Organized Groups – Agenda items Presentations by citizens, with or without prior notification, shall be limited to a total of six minutes., with three minutes of time allowed prior to Council discussion and three minutes of time allowed subsequent to Council discussion but before the Chair calls for a vote. For items on the agenda, the speaker will be limited to four (4) minutes of time to complete his/her comments prior to Council discussion and two (2) minutes of time subsequent to Council discussion but before the Chair calls for a vote. The designated time keeper shall maintain the time and advise the speaker when his/her time has expired. The speaker shall then complete his sentence and take his/her seat. A speaker’s time may not be given to another. but members of the Town Council who wish to ask questions of the speaker may do so, only after first being recognized by the Chair. Interaction with the speaker shall be limited to a question or questions, rather than an ongoing dialogue. In fairness to all speakers, a question may not be presented solely for the purpose of providing the speaker with more than the allotted time for the speaker. unless a motion is made and approved extending the time for the speaker. It is within the discretion of the Chair to reasonably extend those limits. Citizens must turn in a completed “Request to Speak” form to the Town Secretary Presentations by representative(s) of organized groups, with or without prior notification, shall be limited to a total of six minutes, with three minutes of time allowed prior to Council discussion and three minutes of time allowed subsequent to Council discussion but before the Chair calls for a vote. It is within the discretion of the Chair to Formatted: Font: Bold Formatted: Font: Bold Formatted: Not Highlight Formatted: Font: Italic Formatted: Font: Bold, Not Highlight Formatted: Indent: First line: 0" Formatted: Font: Bold Formatted: Font: Italic Formatted: Font: 10 pt, Not Italic Formatted: Font: 10 pt, Not Italic, Not Highlight Formatted: Font: Italic Formatted: Justified Formatted: Font: 10 pt, Not Italic Formatted: Font: 10 pt, Not Italic, Not Highlight Formatted: Font: 10 pt, Not Italic Formatted: Font: 10 pt, Not Italic, Not Highlight Formatted: Font: 10 pt, Not Italic, Strikethrough Formatted: Font: 10 pt, Not Italic, Strikethrough, Not Highlight Formatted: Font: 10 pt, Not Italic, Strikethrough Formatted: Font: 10 pt, Not Italic, Not Highlight Formatted: Font: 10 pt Town Council Page 18 of 68 Meeting Date: Monday, March 17, 2014 reasonably extend those limits. A “Request to Speak” form must be completed and turned in to the Town Secretary. Persons wishing to express their position on an agenda item but who do not wish to speak shall complete a Speaker’s Card and indicate their support or opposition. The name and respective position of such person(s) shall be read into the record. The foregoing rules and time limitation shall also apply to citizens appearing at a public hearing being held by the Town Council pursuant to any official notice thereof. 6. Rules of Conduct Applicable to Citizen’s Presentations for Agenda Items, Citizen’s Presentations and Public Hearings: Each person addressing the Council shall step up to the microphone, shall give his or her name and address in an audible tone of voice for the record. If representing an organized group, the speaker shall identify the group represented. All remarks shall be addressed to the Council as a body, and not to any member thereof. No person, other than members of the Council and the person having the floor, shall be permitted to enter into any discussion, either directly or through the members of the Council. No questions shall be asked of the Councilmembers, except through the presiding officer. All citizens shall refrain from private conversations in the chamber while the Town Council is in session. Citizens attending Town Council meetings shall observe the same rules of priority, decorum, and good conduct applicable to the administrative staff. Any persons making personal, impertinent, or slanderous remarks, or who becomes boisterous while addressing the Town Council or while attending the Town Council meeting, shall be removed from the room if the Chief of Police (or his representative) is so directed by the Mayor/Chairman, and such person shall be barred from further audience before the Town Council during that session of the Town Council. Unauthorized remarks from the audience, stamping of feet, whistles, yells and similar demonstrations shall not be permitted by the Mayor/Chairman, who shall direct the Chief of Police to remove such offenders from the room. In case the Chairman shall fail to act, any other of the Town Council may move to require the Chair to enforce the rules, and the affirmative vote of a majority of all members present of the Town Council shall require the presiding officer to act. No placards, banners or signs of any kind shall be permitted in the Council Chamber unless exhibits, displays and visual aids are used in connection with presentations to the Town Council, provided that such exhibits, displays and visuals aids do not disrupt the meeting. 7. Written Communications to Council: (1) Interested parties, or their authorized representatives, may address the Council by written communication in regard to any matter concerning the Town’s business or over which the Council has control at any time. (2) The A written communication relative to an item posted for consideration on a Town Council agenda may be submitted by direct mail to the Council or by addressing Formatted: Font: 10 pt, Not Italic Formatted: Font: 10 pt, Bold, Not Italic, Not Highlight Formatted: Font: 10 pt, Not Italic, Not Highlight Formatted: Font: 10 pt Formatted: Font: Bold, Font color: Red Formatted: Font: Bold Formatted: Font: Bold, Font color: Red Formatted: Left Formatted: Font: 10 pt, Bold, Not Italic Formatted: List Paragraph, Indent: Left: 0.05" Formatted: Font: 10 pt, Bold, Not Italic Formatted: Font: 10 pt, Not Italic Formatted: Justified Formatted: Font: 10 pt, Bold, Not Italic Formatted: Font: 10 pt, Not Italic Formatted: Justified Formatted: Font: 10 pt, Not Italic, Strikethrough Formatted: Font: 10 pt, Not Italic Formatted: Font: 10 pt, Not Italic, Strikethrough Formatted: Font: 10 pt, Not Italic Town Council Page 19 of 68 Meeting Date: Monday, March 17, 2014 delivery of the communication to the Town Secretary at least four (4) hours prior to the time for commencement of the Town Council meeting at which an item will be discussed. Upon timely receipt of a communication, the Town Secretary shall who will distribute copies to each of the Councilmembers and shall make copies available for public review at a designated location in the Council Chambers. The names of those submitting the communication and the topic addressed will be entered into the record without the necessity for reading as long as sufficient copies are available at the meeting for review by distributed to members of the audience/public. 68. Presentations by Town Manager 9. 10. Matters requiring the Council’s attention which may have developed since the deadline for delivery of the written communication to the Council may be presented orally by the Town Manager for informational purposes only in accordance with Chapter 551 Texas Government Code. Requests for Research or Information. The Mayor and individual Councilmembers may request information or research from the city staff on a given topic through the Town Manager who will make all members of Council aware of the special request, as it may be of interest to them as well. Accordingly, the Town Manager will provide the results of the request to all members of Council. In the event the Town Manager believes he cannot respond in a timely manner, he and the members of Council will coordinate a reasonable and responsible timeframe in which to expect the results without unduly interfering with other activities of higher priority. Notification of Significant Activities or Events. The Mayor and Councilmembers shall expect the Town Manager to notify them, and provide periodic updates, regarding significant activities or events in the Town related to natural or man-made disasters, major criminal activity, accidents involving Town property, and serious illness, injury, or death involving Town staff/employees. 117. Seating Arrangement The Town Manager, Town Secretary, and Town Attorney shall occupy the respective seats in the Council Chamber assigned to them by the Chairman/Mayor, but any two (2) or more of the Town Council may exchange seats. F. Consideration of Ordinances, Resolutions and Motions 1. Printed or Typewritten Form All ordinances and resolutions shall be presented to the Town Council only in written printed or typewritten form. 2. Town Attorney to Approve All ordinances and resolutions shall be approved as to form and legality by the Town Attorney. 3. Distribution of Ordinances Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Town Council Page 20 of 68 Meeting Date: Monday, March 17, 2014 The Town Secretary shall prepare copies of all proposed ordinances for distribution to all members of the Town Council at the meeting at which the ordinance is introduced, or at such earlier time as is expedient. 4. Recording of Votes The show of hands shall be taken and entered upon the passage of all ordinances and resolutions and entered into the official record of the Council. 5. Vote Required for Approval Approval of every ordinance, resolution, or motion shall require the affirmative vote of four (4) of the members of the Town Council in attendance. 6. Mayoral Vote The Mayor shall have a vote on all matters before the Council. 7. Conflict of Interest Should any person on the Town Council have a conflict of interest pursuant to any State laws and/or Town ordinances regulating conflicts of interest with regard to an item on the Council agenda, such person shall openly declare the conflict before the discussion proceeds, shall complete an affidavit as required by state law, and shall be prohibited from participating in the discussion or vote on the item. 8. Abstention from Voting Should any person on the Town Council abstain from voting on an agenda item where no conflict of interest under State law and/or Town ordinance exists, the person’s vote shall be recorded as a negative vote in the minutes of the Council meeting. G. Rules of Decorum 1. Recognition by Chairman/Mayor No person shall address the Town Council without first being recognized by the Chairman/Mayor. 2. Order While the Council is in session, the members must preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or interrupt the proceedings or the peace of the Town Council nor disturb any member while speaking or refuse to obey the orders of the Chairman/Mayor. Members of the Town Council shall not leave their seats during a meeting without first obtaining the permission of the Chairman/Mayor. 3. Chairman/Mayor May Debate The Chairman/Mayor may move only to such limitations of debate as are the rights and privileges of a Town Council member by reason of his acting as the Chairman/Mayor. If the Chairman/Mayor is engaged in debate and is abusing his position as chairman, at the insistence of any three (3) Council members, the Chairman/Mayor member must relinquish the chair in accordance with provisions of Robert’s Rules of Order Newly Town Council Page 21 of 68 Meeting Date: Monday, March 17, 2014 Revised. 4. Getting the Floor, Improper References to be Avoided Every member desiring to speak shall address the chair, and upon recognition by the Chairman/Mayor shall confine himself/herself to the questions under debate, avoiding all personalities and inappropriate language. 5. Interruptions A member, once recognized, shall not be interrupted when speaking unless it be to call the member to order, or as herein otherwise provided. If a member, while speaking, is called to order, the Town Council member shall cease speaking until the question of order be determined and, if in order, the Town Council member shall be permitted to proceed. H. Parliamentary Motions and Precedence 1. Discussion of Items Each agenda item shall be considered open for discussion when that item is announced by the Chairman/Mayor. If a member wishes to challenge an agenda item on the basis that the item is not a proper topic for Council discussion, such member shall state that he or she “objects to the consideration of the question”. This action does not require a second. When the objection is made, the Chairman/Mayor shall immediately call the question: “Will the assembly consider this question?” If 2/3 of the members vote “no”, the question cannot be introduced. An objection to consideration of a question must be made when the item is first introduced and before it has been debated. A motion for appropriate action shall be made after discussion of an item has been concluded. 2. Motions After obtaining the floor a motion can be made before the assembly on the particular subject of discussion. A “Second” to the motion must be made by another Town Council member within a reasonable but brief time period. Without a “second” the motion dies. No main motion can be made when another motion is pending. 3. Withdrawal of Motions A motion may be withdrawn, or modified, by its mover without asking permission until the motion has been stated by the Chairman/Mayor. If the mover modifies his motion, the person who seconds the motion may withdraw his second. After the question has been stated, the mover shall neither withdraw it nor modify it without the consent of the Council. 4. Stating the Question In principle, the Chairman/Mayor must state the question on a motion immediately after it has been made and seconded, unless the Council member is obligated to rule that the motion is out of order or if the wording is not clear. Town Council Page 22 of 68 Meeting Date: Monday, March 17, 2014 5. Amendments to Motions No motion or proposition of a subject different from that under consideration shall be admitted under color of amendment. A motion to amend an amendment shall be in order, but one to amend an amendment to an amendment shall not be in order. 6. Debate Debate must be limited to the merits of the immediately pending question as stated by the chair and by authority of the Chairman/Mayor. 7. Calling for the Questions by Chair – Ending Debate The Chairman/Mayor may “call for the question” without a vote if debate appears to have closed and if there are not objections by any Council member. A motion for the previous question (Call the Question) may not interrupt a speaker who has the floor, must be made and seconded, is not debatable, cannot be amended, requires an affirmative, two-thirds vote of members present to pass and in this assembly cannot be reconsidered. Additionally, in order to protect the democratic process, any Council Member or member of the public who is on record to speak before the motion is made will be permitted to speak before the vote is taken on the motion for the previous question. Any Council member may “call for the question” to take the vote on the immediately pending question and such other questions as are specified in the motion. The Chairman/Mayor then shall take a vote of the Council to close debate. 8. Point of Order or Parliamentary Inquiry A member may interrupt debate for immediate consideration of questions relating to rights and privileges of the assembly. The Chairman/Mayor will decide the question or may refer to the Town Attorney for a ruling. The Chairman/Mayor’s decision is subject to appeal to the Town Council. I. Creation of Committees, Boards, and Commissions and Corporations: 1. Council Committees The Council may, as the need arises, authorize the appointment of “ad hoc” committees. Except where otherwise specifically provided, the Mayor shall appoint the members of the “ad hoc” committees, subject to the approval of the Town Council. Any committee so created shall cease to exist upon the accomplishment of the special purpose for which it was created or when abolished by a majority vote of the Town Council. NOTE; THIS SECTION IS INCONSISTENT WITH PAST PRACTICE BECAUSE EVEN WITH AD HOC COMMITTEES, WE NORMALLY GO THROUGH A COUNCIL APPOINTMENT PROCESS RATHER THAN A MAYORAL APPOINTMENT SUBEJCT TO COUNCIL APPROVAL. 2. Citizen Boards, Commissions, and CommitteesCorporations Formatted: Font: 10 pt, Not Italic Formatted: Font: Bold Formatted: Font: Bold Formatted: Highlight Formatted: Font: Bold, Highlight Town Council Page 23 of 68 Meeting Date: Monday, March 17, 2014 The Town Council may create other Committees, Boards, and Commissions and Corporations to assist in the conduct of the operation of the Town government with such duties as the Council may specify. Memberships and selection of members shall be as provided in accordance with by the guidelines in the Handbook for Elected and Appointed Officials, Resolution No. 2008-22, as amended from time to time, to appoint committees. Any committees, Boards, or Commissions or Corporation so created shall cease to exist upon the accomplishment of the special purpose for which it was created, or when abolished by a majority vote of the Town Council. No Board, Commission or Corporation committee so appointed shall have powers other than advisory to the Town Council, except as otherwise specified by the laws of the State of Texas. These Rules of Procedure shall apply to Council appointed Boards, Commissions and Corporation in accordance with the Town’s Handbook for Appointed and Elected Officials and shall only be modified as provided in the enabling ordinances for each Board, Commission, or Corporation. NOTE: ADDED THIS BECAUSE OF A COMMENT FROM COUNCIL THAT THE RULES APPLY TO OTHER APPOINTED BOARDS, COMMISSIONS, OR CORPORATIONS, BUT I DIDN’T’ HEAR A RESOLUTION. IN SOME CASES WE SPECIFY IN AN ENABLING ORDINANCE CREATING A BOARD THAT THE BOARD MAY ADOPT ITS OWN RULES OF PROCEDURE. Formatted: Not Highlight Formatted: Not Highlight Formatted: Font: Bold, Highlight Formatted: Justified Formatted: Highlight Town Council Page 24 of 68 Meeting Date: Monday, March 17, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1016-T Name: Status:Type:Agenda Item Executive Session File created:In control:3/13/2014 Town Council On agenda:Final action:3/17/2014 Title:Pursuant to Texas Government Code, Annotated, Subchapter 551, Council will convene into closed executive session as authorized by: Section 551.087 Deliberation Regarding Economic Development Negotiations to discuss or deliberate the offer of financial or other incentives to a business prospect that the Town seeks to have locate within the territory of the Town and Section 551.071 (2) "Consultation with Attorney", for Consultation with the its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act (551.071 (2)). (1) Development incentives for business prospects and development and legal advice regarding potential development, potential incentives and contractual agreements, and related matters. Attachments: Action ByDate Action ResultVer. Pursuant to Texas Government Code, Annotated, Subchapter 551, Council will convene into closed executive session as authorized by: Section 551.087 Deliberation Regarding Economic Development Negotiations to discuss or deliberate the offer of financial or other incentives to a business prospect that the Townseeks to have locate within the territory of the Townand Section 551.071(2) "Consultation with Attorney", for Consultation with the its attorney on a matter in which the duty of the attorney to the GovernmentalBody under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act (551.071 (2)). (1) Development incentives for business prospects and development and legal advice regarding potential development, potential incentives and contractual agreements, and related matters. Town Council Page 25 of 68 Meeting Date: Monday, March 17, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1017-T Name: Status:Type:Agenda Item Regular Session File created:In control:3/13/2014 Town Council On agenda:Final action:3/17/2014 Title:Consider and take appropriate action regarding the Executive Session. Attachments: Action ByDate Action ResultVer. Consider and take appropriate action regarding the Executive Session. Town Council Page 26 of 68 Meeting Date: Monday, March 17, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1011-T Name: Status:Type:Agenda Item Consent Agenda File created:In control:3/11/2014 Town Council On agenda:Final action:3/17/2014 Title:Consider and take appropriate action regarding the Minutes dated March 11, 2014. Attachments:TC Minutes March 11, 2014.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding the Minutes dated March 11, 2014. Town Council Page 27 of 68 Meeting Date: Monday, March 17, 2014 MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING FOR THE TOWN OF TROPHY CLUB LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS Tuesday, March 11, 2014 at 8:30 A.M. Svore Municipal Building Boardroom The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, March 11, 2014. The meeting was held within the boundaries of the Town and was open to the public. STATE OF TEXAS § COUNTY OF DENTON § TOWN COUNCIL MEMBERS PRESENT: Connie White Mayor Jeannette Tiffany Mayor Pro Tem, Place 2 Philip Shoffner Council Member, Place 6 Greg Lamont Council Member, Place 5 Danny Mayer Council Member, Place 4 Bill Rose Council Member, Place 1 TOWN COUNCIL MEMBERS ABSENT: STAFF AND GUEST(S) PRESENT: Mike Slye Town Manager Stephen Seidel Assistant Town Manager Tammy Ard Town Secretary Patricia Adams Town Attorney Scott Kniffen Police Chief Mayor White announced the date of Tuesday, March 11, 2014 called the Town Council to order and announced a quorum at 8:30 a.m. The Invocation was offered by Chief Kniffen. The Pledges were led by Council Member Mayer. REGULAR SESSION 1. Consider and take appropriate action on Council's motion adopted on March 3, 2014 to file a motion to overturn the Trophy Club MUD No. 1 issuance of tax and revenue bonds and direct outside legal counsel to file appropriate documents. Motion made by Council Member Mayer, seconded by Council Member Rose requesting to convene into closed executive session. Pursuant to Texas Government Code, Annotated, Subchapter 551, Section 551.071(2), The Council will enter into executive session for “Consultation with Town Attorney” on a matter in which the duty of the Attorney to the Governmental Body under the disciplinary rules of professional conduct of the State Bar of Texas clearly conflict with the Open Meetings Act, specifically: (1) Legal Advice relative to Agenda Item No. 1 Town Council Page 28 of 68 Meeting Date: Monday, March 17, 2014 CONVENE INTO EXECUTIVE SESSION - START TIME – 8:33 A.M. RECONVENE INTO REGULAR SESSION - START TIME – 9:20 A.M. RECONVENE INTO REGULAR SESSION Motion made by Council Member Rose, seconded by Council Member Lamont, to move to withdraw Council's motion adopted on March 3, 2014 to file a motion to overturn the Trophy Club MUD No. 1 issuance of tax and revenue bonds and to direct outside legal counsel to file appropriate documents. Motion passed unanimously. ADJOURN Motion made by Council Member Rose, seconded by Council Member Shoffner, to adjourn. Motion carried unanimously. Meeting adjourned at 9:25 a.m. ___________________________________ ___________________________________ Tammy Ard, Town Secretary Connie White, Mayor Town of Trophy Club, Texas Town of Trophy Club, Texas Town Council Page 29 of 68 Meeting Date: Monday, March 17, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-981-T Name: Status:Type:Agenda Item Consent Agenda File created:In control:3/6/2014 Town Council On agenda:Final action:3/17/2014 Title:Consider and take appropriate action regarding an amendment to Chapter 1, "Administration", Article VIII, "Schedule of Fees", Section 8.11, "Police Department" to add a fee for a Home Firearms Safety Program course offered by the Police Department; providing for publication; and providing an effective date. Attachments:Staff Report - Home Firearms Safety Course.pdf ORD 2014-07 - fee schedule amendment Home Firearms Safety Class.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding an amendment to Chapter 1, "Administration", Article VIII, "Schedule of Fees", Section 8.11, "Police Department" to add a fee for a Home Firearms Safety Program course offered by the Police Department; providing for publication; and providing an effective date. Town Council Page 30 of 68 Meeting Date: Monday, March 17, 2014 Town of Trophy Club To: Mayor and Town Council From: Chief Kniffen CC: Mike Slye, Town Manager Tammy Ard, Town Secretary Re: Home Firearms Safety Course Town Council Meeting, Monday, March 17, 2014 ______________________________________________________________________________ Agenda Item: Consider and take appropriate action regarding an amendment to Chapter 1, "Administration", Article VIII, "Schedule of Fees", Section 8.11, "Police Department" to add a fee for a Home Firearms Safety Program course offered by the Police Department; providing for publication; and providing an effective date. Explanation: It has been suggested that the Department, in addition to providing the Concealed Handgun Licensing (CHL) course, provide a Home Firearms Safety course to residents, employees and their families. Chief Kniffen is certified to teach the National Rifle Association Home Firearms Safety Course and two local volunteers are interested in assisting. The course outline specifies the goal of the course is, “To teach the basic knowledge and skills, and to explain the attitude necessary for safe handling and storage of guns in the home.” While these topics are covered in the CHL class, some have firearms in the home but do not have an interest in attending the CHL class. The Home Firearms Safety Course would provide this information and training to those living in homes where firearms are kept but who have no interest or are not old enough to obtain a CHL. The course would be offered quarterly, if there was sufficient interest, and would be open, initially, to residents and their children age 12 or older. It would be limited to 20 persons per class. This is a non-shooting course but the student text and training materials must be obtained from the NRA. The course will be four hours and we have tentatively scheduled the first one for the 22nd of March. This course would augment our efforts to make firearms safety a priority among our residents. In order to cover the cost of the materials and time involved, a fee of $15 per person is recommended Attachments: Ordinance 2014-07 Town Council Page 31 of 68 Meeting Date: Monday, March 17, 2014 Town Council Goals: Goal #1: Safe and secure community. Maintain low crime rate Increase citizen awareness and involvement in crime prevention Provide superior Emergency Services Improve data security Goal #2: Business-Friendly Economic Development Create effective working relationships with businesses and developers Retain / Develop existing businesses Promote new commercial opportunities Goal # 3: Strong Partnerships and Community Involvement Create a positive regional identity Foster a well informed community Forge collaborative relationships with other governmental and public entities Support citizen volunteer opportunities Promote recreational / active lifestyle opportunities for all ages Goal #4: Healthy, Picturesque, and Environmentally Sound Promote recreational / active lifestyle opportunities for all ages Maintain neat and tidy appearance Improve property maintenance standards and code enforcement Develop / Enhance environmental and sustainability standards and programs Goal #5: Financial and Operational Stewardship Develop, recognize, and retain quality staff Implement strong financial management standards Improve effectiveness and efficiency of operational processes Maintain / Improve infrastructure and assets Provide cost-effective services Deliver responsible customer service Recommendation: Staff recommends approving Ordinance 2014-07 amending Chapter 1, "Administration", Article VIII, "Schedule of Fees", Section 8.11, "Police Department" to add a fee for a Home Firearms Safety Program course offered by the Police Department at $15.00 per person. Town Council Page 32 of 68 Meeting Date: Monday, March 17, 2014 TOWN OF TROPHY CLUB, TEXAS ORDINANCE NO. 2014-07 AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS AMENDING CHAPTER 1 OF THE CODE OF ORDINANCES, ENTITLED “ADMINISTRATION”, ARTICLE VIII, ENTITLED “SCHEDULE OF FEES”, BY AMENDING SECTION 8.11 ENTITLED “POLICE DEPARTMENT”, TO ADD A FEE FOR A HOME FIREARMS SAFETY CLASS; PROVIDING A SAVINGS AND REPEALER CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; PROVIDING FOR PUBLICATION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Town of Trophy Club is a Home Rule Municipality acting under its Charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution; and WHEREAS, the Trophy Club Police Department plans to offer classes intended to increase safety with firearms kept in the home (hereinafter “Home Firearms Safety Class”); and WHEREAS, the Town has determined that based upon the costs of providing such classes it is necessary to adopt fees to cover a portion of the administrative costs associated with providing a Home Firearms Safety Class; and WHEREAS, Town Council has the authority via ordinance to establish reasonable fees to cover the costs of services provided by the Town; and WHEREAS, having reviewed the proposed cost adjustments, the Town Council finds that the proposed fees for a Home Firearms Safety Class are reasonable and necessary to pay the administrative costs associated with providing services to the public, and that the Town’s Schedule of Fees should be amended to include such fees; NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: SECTION 1. INCORPORATION OF PREMISES That the above and foregoing premises are true and correct and are incorporated herein and made a part hereof for all purposes. Town Council Page 33 of 68 Meeting Date: Monday, March 17, 2014 SECTION 2. AMENDMENT 2.01 Article VIII entitled, “Schedule of Fees” of Chapter 1, entitled “Administration” of the Code of Ordinances of the Town of Trophy Club, Texas, Section 8.11, entitled “Police Department”, is hereby amended to add a fee for participation in a Home Firearms Safety Class as follows, and the remainder of Section 8.11 shall remain unaltered: Section 8.11 Police Department Home Firearms Safety Class $15.00 per person SECTION 3. SAVINGS AND REPEALER This Ordinance shall be cumulative of all other Ordinances and shall not repeal any of the provisions of such Ordinances, whether such Ordinances are codified or uncodified, except for those instances where there are direct conflicts with the provisions of this Ordinance and where such other Ordinance(s) do not specifically state that fees contained therein take precedence. Ordinances or parts thereof in force at the time this Ordinance shall take effect and that are inconsistent with this Ordinance are hereby repealed to the extent that they are inconsistent with this Ordinance. Provided however, that any complaint, action, claim or lawsuit which has been initiated or has arisen under or pursuant to any such Ordinance on the date of adoption of this Ordinance shall continue to be governed by the provisions of such Ordinance and for that purpose the Ordinance shall remain in full force and effect. SECTION 4. SEVERABILITY If any section, article, paragraph, sentence, clause, phrase or word in this Ordinance, or application thereof to any person or circumstance, is held invalid or unconstitutional by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of the Ordinance, and the Town Council hereby declares it would have passed such remaining of the Ordinance despite such invalidity, which remaining portions shall remain in full force and effect. SECTION 5. ENGROSSMENT AND ENROLLMENT The Town Secretary of the Town of Trophy Club is hereby directed to engross and enroll this Ordinance in accordance with the Town Charter and by filing this Ordinance in the Ordinance records of the Town. Town Council Page 34 of 68 Meeting Date: Monday, March 17, 2014 SECTION 6. PUBLICATION The Town Secretary of the Town of Trophy Club is hereby directed to publish, the Fees and Effective Date of this Ordinance as required by Section 52.011 of the Texas Local Government Code. SECTION 7. EFFECTIVE DATE This Ordinance shall take effect upon its passage and publication in accordance with the law, and it is so ordained. PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas, this the 17th day of March, 2014. Connie White, Mayor Town of Trophy Club, Texas ATTEST: Tammy Ard, Town Secretary Town of Trophy Club, Texas APPROVED TO AS FORM: Patricia A. Adams , Town Attorney Town of Trophy Club, Texas Town Council Page 35 of 68 Meeting Date: Monday, March 17, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-988-T Name: Status:Type:Agenda Item Regular Session File created:In control:3/6/2014 Town Council On agenda:Final action:3/17/2014 Title:Town Council Liaison Updates; discussion of same: * Citizen Financial Advisory Board - March 10th * EDC 4B - March 10th * TIRZ Board - March 12th Attachments: Action ByDate Action ResultVer. Town Council Liaison Updates; discussion of same: * Citizen Financial Advisory Board - March 10th * EDC 4B - March 10th * TIRZ Board - March 12th Town Council Page 36 of 68 Meeting Date: Monday, March 17, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-989-T Name: Status:Type:Agenda Item Regular Session File created:In control:3/6/2014 Town Council On agenda:Final action:3/17/2014 Title:Town Manager Slye's update regarding the following; discussion of same. * Election Update * Fresh Meadow * Grass/Brush Fire Attachments: Action ByDate Action ResultVer. Town Manager Slye's update regarding the following; discussion of same. * Election Update * Fresh Meadow * Grass/Brush Fire Town Council Page 37 of 68 Meeting Date: Monday, March 17, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-990-T Name: Status:Type:Agenda Item Regular Session File created:In control:3/6/2014 Town Council On agenda:Final action:3/17/2014 Title:Mayor and Council Updates regarding training opportunities, educational sessions, and regional meetings; discussion of same. * Chamber Luncheon - March 4th * Mayor’s Round Table - March 7th * Northwest Community Partners Meeting - March 12th Attachments: Action ByDate Action ResultVer. Mayor and Council Updates regarding training opportunities, educational sessions, and regional meetings; discussion of same. * Chamber Luncheon - March 4th * Mayor’s Round Table - March 7th * Northwest Community Partners Meeting - March 12th Town Council Page 38 of 68 Meeting Date: Monday, March 17, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-987-T Name: Status:Type:Agenda Item Regular Session File created:In control:3/6/2014 Town Council On agenda:Final action:3/17/2014 Title:Consider and take appropriate action regarding financial and variance report dated February 2014. Attachments:FEB 2014 Financial Report.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding financial and variance report dated February 2014. Town Council Page 39 of 68 Meeting Date: Monday, March 17, 2014 3/11/2014 4:55:11 PM Page 1 of 2 Budget Report Town of Trophy Club, TX Group Summary For Fiscal: 2013-2014 Period Ending: 02/28/2014 Fiscal Activity Variance Favorable (Unfavorable) Period ActivityCategor… Current Total Budget Original Total Budget Percent Used Revenue Fund: 01 - GENERAL FUND 40 - Taxes 4,673,836.73449,414.755,215,231.00 5,215,231.00 -541,394.27 -89.62 % 41 - Licenses & Permits 521,446.69127,924.381,667,730.00 1,667,730.00 -1,146,283.31 -31.27 % 42 - Intergovernmental 134,573.600.00217,008.00 217,008.00 -82,434.40 -62.01 % 43 - Fines & Fees 152,879.0012,297.78497,727.00 533,727.00 -380,848.00 -28.64 % 44 - Charges for Services 117,507.796,482.42198,763.00 198,763.00 -81,255.21 -59.12 % 45 - Rents 11,843.000.0055,000.00 55,000.00 -43,157.00 -21.53 % 46 - Contributions and Donations 260.000.000.00 0.00 260.00 0.00 % 47 - Investment Income 2,705.82-13,907.635,500.00 5,500.00 -2,794.18 -49.20 % 48 - Sales 0.000.005,000.00 5,000.00 -5,000.00 0.00 % 49 - Other Financing Sources 2,750.000.008,000.00 8,000.00 -5,250.00 -34.38 % 51 - Miscellaneous 17,262.90-306.2125,000.00 25,000.00 -7,737.10 -69.05 % 5,635,065.53581,905.497,894,959.00 7,930,959.00 -2,295,893.47Total Fund: 01 - GENERAL FUND:-71.05 % 5,635,065.53581,905.497,894,959.00 7,930,959.00 -2,295,893.47Total Revenue:-71.05 % Report Total:581,905.49 5,635,065.537,894,959.00 7,930,959.00 -2,295,893.47 -71.05 % Town Council Page 40 of 68 Meeting Date: Monday, March 17, 2014 3/11/2014 3:29:04 PM Page 1 of 2 Budget Report Town of Trophy Club, TX Group Summary For Fiscal: 2013-2014 Period Ending: 02/28/2014 Fiscal Activity Variance Favorable (Unfavorable) Period ActivityDepartmen… Current Total Budget Original Total Budget Percent Remaining Expense Fund: 01 - GENERAL FUND 000 - General 4,357.854,357.850.00 0.00 -4,357.85 0.00 % 140 - Manager's Office 289,346.1659,474.49872,640.54 864,640.54 575,294.38 66.54 % 160 - Legal 75,989.7512,356.34184,246.08 184,246.08 108,256.33 58.76 % 251 - Police 854,609.66148,891.271,963,011.02 1,963,011.02 1,108,401.36 56.46 % 255 - EMS 328,181.7754,186.27853,932.98 853,932.98 525,751.21 61.57 % 360 - Streets 158,340.1429,384.70444,452.08 440,452.08 282,111.94 64.05 % 400 - Parks 363,923.6457,174.97980,966.70 998,966.70 635,043.06 63.57 % 401 - Medians 125,576.2621,647.31306,771.51 306,771.51 181,195.25 59.07 % 450 - Recreation 93,162.7221,149.63553,828.00 553,828.00 460,665.28 83.18 % 460 - Community Events 15,007.2949.0055,915.00 55,915.00 40,907.71 73.16 % 521 - Planning and Zoning 127,417.7919,772.26241,752.65 235,927.65 108,509.86 45.99 % 522 - Community Development 128,277.8227,109.52355,600.85 397,425.85 269,148.03 67.72 % 611 - Finance 171,338.3932,315.01395,439.63 392,439.63 221,101.24 56.34 % 615 - Municipal Court 32,091.295,679.5584,993.65 84,993.65 52,902.36 62.24 % 630 - Human Resources 29,032.124,799.2398,382.20 92,382.20 63,350.08 68.57 % 640 - Information Services 160,606.6028,016.99374,271.03 377,271.03 216,664.43 57.43 % 710 - Facilities Management 64,694.342,275.2472,200.00 72,200.00 7,505.66 10.40 % 3,021,953.59528,639.637,838,403.92 7,874,403.92 4,852,450.33Total Fund: 01 - GENERAL FUND:61.62 % 3,021,953.59528,639.637,838,403.92 7,874,403.92 4,852,450.33Total Expense:61.62 % Report Total:528,639.63 3,021,953.597,838,403.92 7,874,403.92 4,852,450.33 61.62 % Town Council Page 41 of 68 Meeting Date: Monday, March 17, 2014 GENERAL FUND February 2014 5/12 Months (42% of Fiscal Year) REVENUES Property Taxes – Property taxes are billed in October and due by January 31. Most payments are received in December and January before they become delinquent on February 1st. During the fiscal year, the Denton Central Appraisal District (DCAD) makes supplemental assessments. Those assessments are billed by Denton County. Property Tax Revenues are at 96.1% of the budget amount (this includes current, delinquent, and penalties and interest). Sales Tax – As shown below, the Town’s total current sales tax collections are exceeded by the prior year’s sales tax collections by $5,301 (1.05 %). Sales Tax Revenues are at 40.48% of the budgeted amount. Year to Date Sales Tax Collections Increase (Decrease) FY 2013 FY 2014 Total $ 505,365 $ 500,064 $ (5,301) Below is a chart comparing sales tax collections for the prior and current years by month. The amounts illustrated represent total sales tax collections which include portions for the general fund (50%), CCPD (12.5%) and 4B (25%), and the street maintenance fund (12.5%). (Additional Note: November collections are for September sales.) $- $20,000.00 $40,000.00 $60,000.00 $80,000.00 $100,000.00 $120,000.00 $140,000.00 $160,000.00 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Sales Tax Collections FY 2013 FY 2014 Town Council Page 42 of 68 Meeting Date: Monday, March 17, 2014 Revenue Fines & Fees – Several fees related to recreation fall within this category and are seasonal. Court revenues are lower than anticipated at this time of year. Fines & Fees revenue for the year totals $152,879 (29% of the budgeted amount). Licenses & Permits – Licenses and Permits revenue for the year totals $521,447 (31% of the budgeted amount). Intergovernmental – Represents amounts to be received from the Municipal Utility District and EDC 4B in addition to Grant Revenue. The Town has received grant revenue quarterly to fund a juvenile investigator. The EDC 4B Fund has transferred in funds monthly to cover staff time and expenses specifically spent on economic development. Other Financing Sources – Represents transfers to be received from Trophy Club Park and the Court Security Fund for services provided by the General Fund. Miscellaneous Revenue – Includes extraordinary and non-recurring sources of revenue. EXPENDITURES Planning and Zoning – Engineering expenditures have exceeded the budgeted amount of $61,000 by $7,246 as a result of higher than anticipated fees resulting from multiple construction projects in the Town. These expenditures are offset by Developer’s Fees. Facilities Management – The Town’s annual property insurance premium was paid for in full under Facilities Management in order to take advantage of an early payment discount. (This expenditure represents 67.4% of the department’s budget). Town Council Page 43 of 68 Meeting Date: Monday, March 17, 2014 3/11/2014 3:58:06 PM Page 1 of 2 Budget Report Town of Trophy Club, TX Group Summary For Fiscal: 2013-2014 Period Ending: 03/31/2014 Fiscal Activity Variance Favorable (Unfavorable) Period ActivityCategor… Current Total Budget Original Total Budget Percent Remaining Revenue Fund: 09 - TROPHY CLUB PARK 43 - Fines & Fees 55,853.152,602.00130,000.00 130,000.00 -74,146.85 -57.04 % 55,853.152,602.00130,000.00 130,000.00 -74,146.85Total Fund: 09 - TROPHY CLUB PARK:-57.04 % 55,853.152,602.00130,000.00 130,000.00 -74,146.85Total Revenue:-57.04 % Expense Fund: 09 - TROPHY CLUB PARK 50 - Personnel Services 19,151.600.0047,087.00 47,087.00 27,935.40 59.33 % 60 - Purchased Services 26,215.861,040.4255,349.00 55,349.00 29,133.14 52.64 % 70 - Supplies 7,180.620.0014,074.00 14,074.00 6,893.38 48.98 % 80 - Capital 4,850.000.005,200.00 5,200.00 350.00 6.73 % 99 - Other Financing Uses 2,000.000.008,000.00 8,000.00 6,000.00 75.00 % 59,398.081,040.42129,710.00 129,710.00 70,311.92Total Fund: 09 - TROPHY CLUB PARK:54.21 % 59,398.081,040.42129,710.00 129,710.00 70,311.92Total Expense:54.21 % Report Total:1,561.58 -3,544.93290.00 290.00 -3,834.93 Town Council Page 44 of 68 Meeting Date: Monday, March 17, 2014 TROPHY CLUB PARK FUND February 2014 5/12 Months (42% of Fiscal Year) REVENUES Park Revenue – Use of park is seasonal. EXPENDITURES Park Maintenance – To date 60% ($7,141) of the Property Maintenance budget has been spent to prepare the park for spring. Independent Labor - To date 49% ($5,000) of the Independent Labor budget has been spent to prepare the park for spring. Park Expenditures – Expenditures associated with Community Events total $5,839 of the $6,500 budgeted as of February 28, 2014. Town Council Page 45 of 68 Meeting Date: Monday, March 17, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-991-T Name: Status:Type:Agenda Item Regular Session File created:In control:3/6/2014 Town Council On agenda:Final action:3/17/2014 Title:Items for Future Agendas. Attachments:Town Council Future Agenda Items List updated 1-29-2014.pdf Action ByDate Action ResultVer. Items for Future Agendas. Town Council Page 46 of 68 Meeting Date: Monday, March 17, 2014 Town Council Future Agenda Items List (updated 1/29/2014) 1. Consider and take appropriate action regarding procurement policies and their alignment with State statutes. (Rose 2/1/10) 2. Consider and take appropriate action regarding noise regulations for Oil and Gas Well Drilling and Production (Rose 4/26/10) 3. Consider and take appropriate action regarding the creation of a “Going Green” initiative throughout the Town. (White 2/24/2011) 4. Consider and take appropriate action regarding Food Prep Carts for sporting events and special events and to review/update Park Policies (Cantrell 5/7/2012) 5. Review of #10 of Chapter 8 “Nuisances”, Article I “Noise Nuisances”, Section 1.01 “Nuisances Defined” (Schroeder 6/21/2012) 6. Consider and take appropriate action regarding the creation of a Youth Council within Trophy Club (White and Schroeder 8/20/2012) 7. Consider and take appropriate action regarding reviewing the Ethics Ordinance (White 1/21/2013) 8. Residential Property Renewal for tax incentives and grants for the recovery and renewal of existing residential properties (Mayer 4/22/13) 9. Ordinance update regarding home occupation and number criteria for single family residential. (Lamont 7/15) 10. Discussion regarding animal shelter long and short term facility. (11/18/2013) Town Council Page 47 of 68 Meeting Date: Monday, March 17, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1013-T Name: Status:Type:Agenda Item Regular Session File created:In control:3/12/2014 Town Council On agenda:Final action:3/17/2014 Title:Consider and take appropriate action regarding a request for an extension of time to allow two temporary trailers to remain on site at The Church at Trophy Lakes, 800 Trophy Club Drive. Applicant: Jason Lee, Associate Pastor. Attachments:Staff Report - TC 030314 - Temporary Trailers.pdf 07-25-12 Modular Building Permit.pdf 08-28-13 Portable Building .pdf Jason Lee - Request for Extension.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding a request for an extension of time to allow two temporary trailers to remain on site at The Church at Trophy Lakes, 800 Trophy Club Drive. Applicant: Jason Lee, Associate Pastor. Town Council Page 48 of 68 Meeting Date: Monday, March 17, 2014 SUBJECT: Consider and take appropriate action to approve a request for extension of time to allow two temporary trailers to remain on site, The Church at Trophy Lakes, 800 Trophy Club Drive. Applicant: Jason Lee, Associate Pastor. OWNER: The Church at Trophy Lakes 800 Trophy Club Dr. Trophy Club, TX 76262 LOCATION: Intersection of Trophy Club Dr. & Trophy Lake Dr. ZONING: “NS” Neighborhood Services STAFF REVIEW: The expansion construction underway at The Church at Trophy Lakes is expected to receive final inspection approval in mid-April. With the issuance of a Certificate of Occupancy, temporary trailers on the site must be removed. The site currently has four trailers: • 7/25/12 – Modular building permit issued for office personnel to use during expansion construction work. • 3/12/13 – Construction trailer for contractor to use. • 3/12/13 – Construction storage trailer (to store contractor equipment/ tools) • 8/28/13 – portable building for day care use. APPLICANT REQUEST: On behalf of The Church at Trophy Lakes, Jason Lee, Associate Pastor, is requesting permission to allow the modular building and the portable building to remain on site until the end of the school year (May 31, 2014). Mr. Lee states that if granted an extension, it will allow them to not have TOWN COUNCIL STAFF REPORT March 17, 2014 Temporary Trailers Lot 1, Block A The Church at Trophy Lakes Addition Town Council Page 49 of 68 Meeting Date: Monday, March 17, 2014 to move preschoolers, teachers and classrooms for the remaining 6 weeks or so of school. He states that this will also allow them time and space to prepare the new building for the upcoming summer and fall semesters. The applicant requests approval of an extension of time for two temporary trailers to remain on site through May 31, 2014. ch Attachments: 7/25/12 Permit – Modular Building 8/28/13 Permit – Portable Building Jason Lee email Request for extension Town Council Page 50 of 68 Meeting Date: Monday, March 17, 2014 T o w n C o u n c i l P a g e 5 1 o f 6 8 M e e t i n g D a t e : M o n d a y , M a r c h 1 7 , 2 0 1 4 T o w n C o u n c i l P a g e 5 2 o f 6 8 M e e t i n g D a t e : M o n d a y , M a r c h 1 7 , 2 0 1 4 T o w n C o u n c i l P a g e 5 3 o f 6 8 M e e t i n g D a t e : M o n d a y , M a r c h 1 7 , 2 0 1 4 T o w n C o u n c i l P a g e 5 4 o f 6 8 M e e t i n g D a t e : M o n d a y , M a r c h 1 7 , 2 0 1 4 T o w n C o u n c i l P a g e 5 5 o f 6 8 M e e t i n g D a t e : M o n d a y , M a r c h 1 7 , 2 0 1 4 T o w n C o u n c i l P a g e 5 6 o f 6 8 M e e t i n g D a t e : M o n d a y , M a r c h 1 7 , 2 0 1 4 T o w n C o u n c i l P a g e 5 7 o f 6 8 M e e t i n g D a t e : M o n d a y , M a r c h 1 7 , 2 0 1 4 T o w n C o u n c i l P a g e 5 8 o f 6 8 M e e t i n g D a t e : M o n d a y , M a r c h 1 7 , 2 0 1 4 T o w n C o u n c i l P a g e 5 9 o f 6 8 M e e t i n g D a t e : M o n d a y , M a r c h 1 7 , 2 0 1 4 T o w n C o u n c i l P a g e 6 0 o f 6 8 M e e t i n g D a t e : M o n d a y , M a r c h 1 7 , 2 0 1 4 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-986-T Name: Status:Type:Agenda Item Regular Session File created:In control:3/6/2014 Town Council On agenda:Final action:3/17/2014 Title:Consider and take appropriate action to contract for services to clean up and remove all vegetation and beaver dams within the channel located East of Byron Nelson High School, from Bobcat Boulevard and northward to the future termination of the pedestrian bridge; and authorizing the Town Manager to execute all necessary documents. Attachments:Staff Report - Channel Clean Up.pdf Estimate from Lenart Development Compnay for Channel Clearing.pdf Estimate from Miller Services Inc for Channel Clean Up.pdf Action ByDate Action ResultVer. Consider and take appropriate action to contract for services to clean up and remove all vegetation and beaver dams within the channel located East of Byron Nelson High School, from Bobcat Boulevard and northward to the future termination of the pedestrian bridge; and authorizing the Town Manager to execute all necessary documents. Town Council Page 61 of 68 Meeting Date: Monday, March 17, 2014 Town of Trophy Club To: Mayor and Town Council From: Adam Adams CC: Mike Slye, Town Manager Tammy Ard, Town Secretary Re: Channel Clear Up Town Council Meeting March 17, 2014 ______________________________________________________________________________ Agenda Item: Consider and take appropriate action to contract for services to clean up and remove all vegetation and beaver dams within the channel located East of Byron Nelson High School, from Bobcat Boulevard and northward to the future termination of the pedestrian bridge; and authorizing the Town Manager to execute all necessary documents. Explanation: Responding to a large number of complaints by residents and to allow for the necessary water flow beneath the future pedestrian bridge, the Town is seeking employ contractual services to remove all vegetation, beaver dams and general debris from within the channel and along the adjacent banks on either side of the channel. The project will begin where the channel intersects Bobcat Boulevard and continue northward up to the location site of the pedestrian bridge. Once this project is done it will also substantially improve the Town’s ability to maintain this area. Attachments: Estimates for channel clean up from: 1. Lenart Development Company 2. Miller Services Inc. 3. Third bid will be sent under separate cover Town Council Goals: Goal #1: Safe and secure community. Maintain low crime rate Increase citizen awareness and involvement in crime prevention Provide superior Emergency Services Improve data security Town Council Page 62 of 68 Meeting Date: Monday, March 17, 2014 Goal #2: Business-Friendly Economic Development Create effective working relationships with businesses and developers Retain / Develop existing businesses Promote new commercial opportunities Goal # 3: Strong Partnerships and Community Involvement Create a positive regional identity Foster a well informed community Forge collaborative relationships with other governmental and public entities Support citizen volunteer opportunities Promote recreational / active lifestyle opportunities for all ages Goal #4: Healthy, Picturesque, and Environmentally Sound Promote recreational / active lifestyle opportunities for all ages Maintain neat and tidy appearance Improve property maintenance standards and code enforcement Develop / Enhance environmental and sustainability standards and programs Goal #5: Financial and Operational Stewardship Develop, recognize, and retain quality staff Implement strong financial management standards Improve effectiveness and efficiency of operational processes Maintain / Improve infrastructure and assets Provide cost-effective services Deliver responsible customer service Recommendation: Staff recommends approval of this project. Town Council Page 63 of 68 Meeting Date: Monday, March 17, 2014 Town of Trophy Club Attn: Adam Adams 100 Municipal Drive Trophy Club, TX 76262 1/13/14 Channel Cleanup Proposal Dear Adam, Lenart Development proposes to clean up the channel east of the high school from Bobcat Blvd. north to the current termination of the walking trail. This work will be done at the time of the construction of the pedestrian bridge. The proposal amount to do the work is $19,850.00. Scope of work shall include the following: • Dig up and haul off beaver dams $5,430.00 • Dig up and haul off cat tails $13,168.60 • Remove existing silt fence and trash $1,251.40 $19,850.00 Note: Materials to be hauled off from one location to minimize slope damage Please let me know if you have any questions. Sincerely, Steve Lenart Manager Lenart Development Company, L.L.C. 520 Central Parkway East, Suite 104 Plano, TX 75074 ▼ off 972 -422-9880 Town Council Page 64 of 68 Meeting Date: Monday, March 17, 2014 Estimate Date 3/14/2014 Estimate # 4295 Name / Address Lenart Development 520 Central Parkway East Suite 104 Plano, TX 75074 Project Total Subtotal Sales Tax (0.0%) Description Qty Rate Total Bobcat grading north of Bobcat Blvd to Pedestrian Bridge, remove cat tails, grade drain, wrap sides with curlex & seed 1 42,863.29 42,863.29 $42,863.29 $42,863.29 $0.00 Town Council Page 65 of 68 Meeting Date: Monday, March 17, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1012-T Name: Status:Type:Agenda Item Regular Session File created:In control:3/12/2014 Town Council On agenda:Final action:3/17/2014 Title:Consider and take appropriate action regarding CFAB Initiatives. Attachments: Action ByDate Action ResultVer. Consider and take appropriate action regarding CFAB Initiatives. Town Council Page 66 of 68 Meeting Date: Monday, March 17, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-992-T Name: Status:Type:Agenda Item Executive Session File created:In control:3/6/2014 Town Council On agenda:Final action:3/17/2014 Title:Pursuant to the following designated sections of the Texas Local Government Code, Annotated, Chapter 551, the Council will convene into closed executive session to discuss the following: A. To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; Town Secretary, Tammy Ard (6 month trial period) B. Texas Government Code Section 551.071(2). “Consultation with Attorney” to consult with its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act: Water and wastewater services for PID; CCN; alternative services for the PID; legislative processes and actions; terms of representation; terms of interlocal agreement for provision of water and wastewater services; Town assets and related matters. C. Texas Government Code Section 551.087 Deliberation Regarding Economic Development Negotiations to discuss or deliberate the offer of financial or other incentives to a business prospect that the Town seeks to have locate within the territory of the Town. (1) Potential Projects in the Trophy Wood Drive area Attachments: Action ByDate Action ResultVer. Pursuant to the following designated sections of the Texas Local Government Code, Annotated, Chapter 551, the Council will convene into closed executive session to discuss the following: A. To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; Town Secretary, Tammy Ard (6 month trial period) B. Texas Government Code Section 551.071(2). “Consultation with Attorney” to consult with its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act: Water and wastewater services for PID; CCN; alternative services for the PID; legislative processes and actions; terms of representation; terms of interlocal agreement for provision of water and wastewater services; Town assets and related matters. C. Texas Government Code Section 551.087 Deliberation Regarding Economic Development Negotiations to discuss or deliberate the offer of financial or other incentives to a business prospect that the Town seeks to have locate within the territory of the Town. (1) Potential Projects in the Trophy Wood Drive area Town Council Page 67 of 68 Meeting Date: Monday, March 17, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-993-T Name: Status:Type:Agenda Item Regular Session File created:In control:3/6/2014 Town Council On agenda:Final action:3/17/2014 Title:Consider and take appropriate action regarding the Executive Session. Attachments: Action ByDate Action ResultVer. Consider and take appropriate action regarding the Executive Session. Town Council Page 68 of 68 Meeting Date: Monday, March 17, 2014