Agenda Packet TC 08/18/2014Town Council
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Svore Municipal Building Boardroom7:00 PMMonday, August 18, 2014
SPECIAL SESSION
CALL TO ORDER AND ANNOUNCE A QUORUM
INVOCATION
PLEDGES
Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
REGULAR SESSION
1.2014-1345-T Review of 2013 GSBS Feasibility Study and take appropriate action regarding building
size requirements and design for both Police Department and Town Hall.
Final Feasibility Program Report - 9.27.13.pdfAttachments:
ADJOURN
* The Town Council may convene into executive session to discuss posted items as
allowed by the Texas Open Meeting Act, LGC.551.071
Town Council - Special Session Page 1 of 69 Meeting Date: Monday, August 18, 2014
August 18, 2014Town Council Meeting Agenda
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on August 11, 2014 by 5:00 P.M. in
accordance with Chapter 551, Texas Government Code.
Tammy Ard
Town Secretary
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance, and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of August, 2014.
________________________________, Title: ___________________________
Town Council - Special Session Page 2 of 69 Meeting Date: Monday, August 18, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1345-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:8/5/2014 Town Council
On agenda:Final action:8/11/2014
Title:Review of 2013 GSBS Feasibility Study and take appropriate action regarding building size
requirements and design for both Police Department and Town Hall.
Attachments:Final Feasibility Program Report - 9.27.13.pdf
Action ByDate Action ResultVer.
Review of 2013 GSBS Feasibility Study and take appropriate action regarding building size requirements and design for
both Police Department and Town Hall.
Town Council - Special Session Page 3 of 69 Meeting Date: Monday, August 18, 2014
[ TROPHY CLUB FACILITIES PLANNING REPORT | SEPTEMBER 27, 2013 ]
TOWN OF TROPHY CLUB
Facilities Planning Report
September 27, 2013
Town Council - Special Session Page 4 of 69 Meeting Date: Monday, August 18, 2014
[ TROPHY CLUB FACILITIES PLANNING REPORT | SEPTEMBER 27, 2013 ]
SECTION TWO | C. Other Departments
Town Council - Special Session Page 5 of 69 Meeting Date: Monday, August 18, 2014
September 26, 2013
Mr. Mike Slye
Town Manager
100 Municipal Drive
Trophy Club, Texas 76262
Re: Planning and Programming Report
Dear Mr. Slye:
GSBS is pleased to present the following report for your review and consideration. Included in
this report is the following:
• Existing building facility analysis for the Town Hall, MUD and Parks and Recreation
• Department program tabulations
• Site matrix
• Site analysis
I believe this completes our study and we await any further instructions. It has been a pleasure to
work with you, Mr. Seidel and other staff members in assessing the Town’s needs.
I will be available to respond to any questions at the October 7 Town Council meeting.
Sincerely,
Thomas E. Batenhorst, AIA, LEED AP
Town Council - Special Session Page 6 of 69 Meeting Date: Monday, August 18, 2014
[ TROPHY CLUB FACILITIES PLANNING REPORT | SEPTEMBER 27, 2013 ]
SECTION ONE | Existing Facility Analysis
Town Council - Special Session Page 7 of 69 Meeting Date: Monday, August 18, 2014
[ TROPHY CLUB FACILITIES PLANNING REPORT | SEPTEMBER 27, 2013 ]
SECTION ONE | A. Architectural
Town Council - Special Session Page 8 of 69 Meeting Date: Monday, August 18, 2014
Introduction
On June 5, 2013 a building walk-thru was conducted by the A/E team to view and assess the
existing conditions of the Town administrative facility located at 100 Municipal Dr, Trophy Club
Texas, and Architectural, structural, mechanical and electrical representatives were present for
this evaluation.
The administrative building was originally constructed in 2 phases; 1984 and 2005 and is
occupied by the MUD and the Town respectively.
We also toured the Parks and Recreation building and the Streets yard.
The following reports expand on the condition of the existing building and are divided into
disciplines: Architectural, Structural, Mechanical and Electrical.
Current Building codes applicable in the Town of Trophy Club are as follows:
• 2009 IBC (International Building Code)
• 2009 IECC (International Energy Conservation Code)
• 2009 IFC (International Fire Code) - Ordinance 2165
• 2009 IMC (International Mechanical Code)
• 2009 IPC (International Plumbing Code)
• 2009NEC (National Electric Code)
ARCHITECTURAL OBSERVATIONS
Exterior: The exterior wall system consists of brick or plaster veneer backed with wood stud
framing. The condition of the exterior wall system varies in condition including some fissure
cracks as illustrated in photo 1.
The plaster soffit and beam decorations are in good condition and seem to be supported and
flashed appropriately for the current installation (See photo 2).
The sealant at masonry control joints and at locations of dissimilar materials has not been
maintained and require some work. The sealant provides for a watertight transition between
the differing materials. (See photo 3).
Building Envelope: The building envelope of the 1984 building will not meet the current
energy code, 2009 International Energy Conservation Code (IECC) depending on the amount
of any future renovation work scheduled for the existing building. The 2005 building may
meet the code- a more detailed investigation would be necessary to make this assessment.
Although the 2009 IECC does not require compliance for certain aspects of a remodeled
building, IECC paragraph states “101.4.3 Additions, alterations, renovations or repairs to an
Town Council - Special Session Page 9 of 69 Meeting Date: Monday, August 18, 2014
existing building, building system or portion thereof shall conform to the provisions of this
code as they relate to new construction without requiring the unaltered portions of the
existing building or building system to comply with this code.”
Roof Insulation: The overhead insulation layer varies in its application from the 1984 building
to the 2005 building. The 1984 building consists of batt-insulation laid on the top surface of
the lay-in acoustical ceilings (See photo 4). Maintenance work and general observation above
the ceilings have disturbed the continuous lay-in batts resulting in an inconsistent insulated
envelope. The resultant of this inconsistent insulation layer will ultimately result in higher
utility costs for the building square footage. The 2009 IECC defines this existing ceiling batt
insulation is in addition to the existing insulation at the roof deck elevation, but it is not
cumulative in the overall R-value of the building envelope. The IECC, per paragraph 502.2.1,
states “Insulation installed on a suspended ceiling with removable ceiling tiles shall not be
considered part of the minimum thermal resistance of the roof insulation. Therefore, this older
building does not meet the current IECC code.
The 2005 building consists of batt- insulation laid horizontally between wood roof joists. It is
held in place by a wire mat stapled to the underside of the wood joist (See photos 5 & 6). This
application does not interfere with the ceiling tiles and therefore offers a more continuous
envelope not subjected to tamper. This 6” batt thickness meets the 2009 IECC requirements
as a single component but overall building envelope performance may not.
Wall Insulation: The current Energy Code will require that a proper continuous insulation
envelope be provided for the structure which most often will occur at the roof line to form a
continuous uninterrupted perimeter for the conditioned space.
Existing drawings for the 2005 building indicate a 2 x 6 wall stud with insulation. Current 2009
IECC code requires a continuous thermal barrier passing the studs. Most likely this is not the
case but further investigation would need to be conducted to verify this condition.
The existing windows in the 1984 building are tinted, double pane glass in casement wood
frames (See photo 7). The operable frames are residential quality and pose a security problem
throughout the facility. This type of window grade is not well sealed and poses a real demand
on the mechanical systems of the building. These existing exterior windows and glass doors
may not meet the current Energy Code and could possibly require replacement if the building
is renovated. The 2005 building windows are commercial grade aluminum frames with tinted
double pane glass. These existing exterior windows and glass doors most likely meet the
current Energy Code.
Roof System: The roof system for both buildings consists of a wood deck, plywood or OSB
board with a standing seam architectural panel. According to the drawings the 2005 building
also includes (2) 15lb. asphalt felts. It is unclear if any waterproof membrane is between the
wood deck and the metal panel to offer a secondary waterproofing membrane for the 1984
building. There is numerous water stained ceiling tiles in both buildings which would illustrate
water penetrating the metal panel at joints or transitions to other materials. (See photos 8-9).
Town Council - Special Session Page 10 of 69 Meeting Date: Monday, August 18, 2014
Roof gutters and downspouts are installed to discharge storm water away from the building
edge (See photo 10). Regular maintenance of the gutter system is critical to ensure water
does not back up into the building eave and proper maintenance of the water as it discharges
the downspout is essential to control potential ground movement.
Exterior Pavement: The buildings have sidewalks adjacent to the building in various locations.
These walks can help divert water away from the building and help retain moisture adjacent to
the building. The other sides of the building are adjacent to turf or landscape beds or short
sections of pavement at door entries. (See photo 11)The parking lot consists of concrete curb
and gutter with asphaltic pavement. The 1984 building has access issues associated with non-
primary entrances where sidewalk stoops are greater than a ½” differential (See photo 12).
Interior: The finishes of the two buildings are very basic with regards to high demand use
public facilities. Public buildings serve a high visitor count and thus are subject to higher than
usual ‘wear and tear’.
Ceilings: In most cases the ceilings are acoustical paneled ceilings, appropriate for most uses.
The 1984 building has numerous stained ceiling tiles consistent with damage from water (see
8-9). In some areas we would expect to find ‘hard’ ceilings constructed of gypsum board and
painted to its appropriate use. Generally you would find hard ceilings in toilet rooms, fire
resistive rooms used for special storage and accent areas.
The inclusion of insulation above the tiles in the 1984 building (See photo 4) is a poor
installation and not allowed by the IECC. This installation makes it difficult to access above the
ceiling to adjust mechanical dampers, access plumbing valves and run data and phone lines.
Walls: Most walls are textured, painted gypsum board, appropriate for most uses. The texture
used in the buildings is a medium to heavy texture consistent with residential construction,
which is harder to clean than smoother wall surfaces. The toilet rooms have limited wall tile.
Most walls extend above the ceiling only, making it more difficult to control the transfer of
sound from room to room. Staff noted that the transmission of sound is a problem, both voice
and systems. We are uncertain if any walls include sound insulation but given the information
gathered if would be consistent with no sound walls.
The 1984 building does not have sufficient control joints in the walls. Cracks have appeared
and in some cases the wall has been re-finished to conceal the crack. (See photo 13)
Flooring: Is primarily roll carpet and rubber base. Carpet tiles allow for the removal of stained
carpet tiles without replacement of the entire roll or space. High traffic areas and toilet rooms
have quarry tile. The quarry tile in the 1984 building is in poor condition with stained grout and
chipped tiles.
Working area: The buildings have inadequate space for their intended functions.
Conference rooms are small and of insufficient quantity. Integrated date/phone/power
systems do not exist. Provisions have been made to accommodate today’s technology in a
Town Council - Special Session Page 11 of 69 Meeting Date: Monday, August 18, 2014
makeshift manner. Power and data cords are on top of the carpet posing tripping
opportunities. (See photo 15)
The server room has been recently retrofitted with an auxiliary cooling unit which is providing
a better server room temperature. The room is crowded with less than desirable room around
the rack systems.
The IT room doubles as storage/work bench and IT office area. This space is crowded and
inadequate in todays’ standards.
The public toilet rooms accessible for the Town Chambers are in full view of the council
chambers- a less than desirable layout.
Storage space is inadequate forcing staff to use corridors, offices and other areas as storage
areas.
The Council Chambers storage and AV room also services the attic space via ladder, which is
not sealed to the attic space.
The Town Chambers do not have direct access to a pre-council conference room which also
doubles as the executive session room. This forces the general public to leave the council
chambers during executive sessions. The Councils dais is not accessible (see photo 17)
Notwithstanding that building design must meet the applicable code criteria; today’s standard
in building design for municipal buildings would include:
• Durable surfaces for walls and floors
• Durable functioning systems
• Adequate filing systems and storage areas
• Above ceiling cabling trays for data and phone
• Fire protected data/file rooms
• Video security systems
• Programmable door access systems
Town Council - Special Session Page 12 of 69 Meeting Date: Monday, August 18, 2014
Photo Exhibits: Section 1
Figure 1
Figure 2
F igure 3
Figure 4
Town Council - Special Session Page 13 of 69 Meeting Date: Monday, August 18, 2014
Figure 5
Figure 6
Figure 7
Figure 8
Figure 9
Town Council - Special Session Page 14 of 69 Meeting Date: Monday, August 18, 2014
Figure 10
Figure 11
Town Council - Special Session Page 15 of 69 Meeting Date: Monday, August 18, 2014
Figure 13
Figure 14
Figure 15
Figure 16
Figure 17
Figure 18
Town Council - Special Session Page 16 of 69 Meeting Date: Monday, August 18, 2014
[ TROPHY CLUB FACILITIES PLANNING REPORT | SEPTEMBER 27, 2013 ]
SECTION ONE | B. Mechanical
Town Council - Special Session Page 17 of 69 Meeting Date: Monday, August 18, 2014
Mechanical
Both buildings are conditioned using residential split system type air conditioners. All of the
units are heat pumps with backup electric resistance heating.
The addition to the MUD building, built in 2005, has three 5-ton split system heat pumps, the air
handlers are located in the attic and are very difficult to access. The air handlers appear to be
original and are still in good condition. The condensing units are located behind the building,
two of the units are original and one has been replaced due to failure of the compressor. If the
building is going to be kept in service then the remaining two original condensing units should
be replaced.
Condensing units at original building – New unit on the right
The MUD building has four 5-ton split system heat pumps serving the occupied portions of the
building and two cooling only split systems serving the server room.
The heat pump air handlers are located on two attic platforms that provide good access to the
equipment, all of the units are in good condition and appear to be almost new. The condensing
units are behind the building and are also in good condition.
Condensing units at MUD building – Server room units in background
Two units provide cooling for the server room, one is a traditional split system with air handler
located above the ceiling and the other is a ductless split system with the air handler mounted
on the wall. Both units are 3-ton and appear to be in good working order. Town Council - Special Session Page 18 of 69 Meeting Date: Monday, August 18, 2014
Server room ductless split system air handler mounted on wall
Electrical
The MUD building and the addition are served by a single 120/208 volt, 3 phase electrical
service. The power transformers are pole mounted with the secondary wiring running down the
pole to underground where it then routes to the main electrical room in the MUD building.
Pole mounted transformers with meter below
The transformer wiring terminates on an 800 amp main electrical panel that then feeds, via
circuit breakers, the power distribution panelboards for both buildings. The photo below shows
the 800 amp main panel, the top circuit breaker listed as “A” feeds the panelboard serving the
addition while the remainder of the breakers feed panelboards in the MUD building.
Town Council - Special Session Page 19 of 69 Meeting Date: Monday, August 18, 2014
800 amp main panel in MUD building electrical room
An diesel generator and automatic transfer switch were recently installed in the MUD building to
support the council chambers. Both the generator enclosure and the automatic transfer switch
were locked so the size could not be verified but the equipment is not more that two to three
years old and should be usable for the next twenty years.
Diesel generator behind MUD building Automatic transfer switch in council chambers closet
Plumbing
The toilet rooms in the MUD building have flush valve toilets and urinal with counter mounted
lavatories. The addition building has flush tank toilets with wall mounted lavatories. The water
heaters for the MUD and addition are located in the attic space of each building and appear to
be in good condition.
Town Council - Special Session Page 20 of 69 Meeting Date: Monday, August 18, 2014
[ TROPHY CLUB FACILITIES PLANNING REPORT | SEPTEMBER 27, 2013 ]
SECTION ONE | C. Structural
Town Council - Special Session Page 21 of 69 Meeting Date: Monday, August 18, 2014
06.21.13
Mr. Thomas E. Batenhorst
GSBS Architects
7291 Glenview Drive
Fort Worth, TX 76180
Re: Trophy Club City Hall Assessment
100 Municipal Drive, Trophy Club, TX
JQ Project No. 3133669
Dear Tom:
Jaster‐Quintanilla (JQ) performed a limited, structural review of the 2005 Trophy Club City Hall building
and the attached 1984 Municipal Utility District (MUD) building on June 5, 2013. The purpose of the
review was to assess the structural condition of the buildings for the purpose of providing
recommendations for repair.
Original construction documents for the 1984 MUD building were not available for review. Original
construction documents for the City Hall building prepared by Hahnfeld Hoffer Stanford, Fort Worth, TX
dated August 15, 2005 were provided to JQ subsequent to our site visit.
Our findings are as follows:
Building Descriptions
1984 MUNICIPAL UTILITY DISTRICT BUILDING
The building is a single story structure measuring approximately 112 feet in the east‐west direction and
54 feet in the north‐south direction. The building structure consists of a reinforced concrete slab‐on‐
grade, steel tube columns and wide flange steel beams supporting a wood‐framed roof structure.
Perimeter brick‐clad columns support the roof structure around the perimeter of the building creating a
covered walkway on all four sides (Photograph 1). The foundation system is unknown, but presumed to
be drilled straight shaft piers supporting reinforced concrete grade beams. Exterior walls consist of
wood studs with exterior brick veneer to a height of approximately 7’‐6” with cement stucco above
(Photograph 1). The hip roof is clad with a standing seam metal system.
2005 CITY HALL BUILDING
An enclosed, sloped walkway connects the 1984 MUD Building to the east side of the 2005 City Hall
Building (Photograph 2). The City Hall building is a single story structure measuring approximately 80
feet in the east‐west direction and 54 feet in the north‐south direction. According to the construction
drawings, the foundation consists of straight shaft drilled piers founded in cemented sands supporting
Town Council - Special Session Page 22 of 69 Meeting Date: Monday, August 18, 2014
Mr. Thomas E. Batenhorst
06.21.13
JQ Project No. 3133669
Page 2 of 17
reinforced concrete grade beams. The building structure consists of a 5‐inch thick reinforced concrete
slab‐on‐grade, load‐bearing wood stud exterior walls and metal‐plate connected wood roof trusses. The
east, north and west exterior walls are faced with brick veneer to a height of approximately 7’‐6”
(Photograph 3) with cement stucco above (Photograph 4). The south wall is faced with cement stucco
(Photograph 5). The hip roof is clad with a standing seam metal system (Photograph 5), matching the
roof system on the MUD building.
Observations
1984 MUNICIPAL UTILITY DISTRICT BUILDING
In general, the structure of 1984 building was observed to be in good condition. Minor cracks were
observed in portions of the exterior covered walkway concrete slab‐on‐grade (Photograph 6). A stair‐
stepped crack in the brick veneer (Photograph 7), and separation of the window frame and stucco from
the adjacent brick was observed in two locations at the northeast corner of the building (Photograph 8).
A crack in the stucco was observed above a window on the north elevation (Photograph 9).
A few minor vertical cracks were observed in interior drywall partitions (Photograph 10). Vertical
control joints were not observed at each door frame, but no cracks were observed at these locations.
The attic space was accessible at two locations. Welded and bolted connections were observed where
steel wide flange beams intersect (Photograph 11). Bolted connections were observed where steel
beams frame into steel tube columns (Photograph 12). No signs of distress or deterioration were
observed.
2x4 wood stud cripple walls were observed constructed on top of the steel beams to support the roof
rafters (Photograph 13). 2x4 cross bracing was observed at every other stud (4’‐0” on center). The roof
rafters align with the wall studs, and were observed to be spliced over the top of the cripple walls
(Photograph 14). No signs of distress or deterioration were observed in the wood framing or in the
plywood roof decking.
Concrete retaining walls were observed around HVAC condensing units and a generator on the south
side of the building (Photograph 15). Reportedly, neighbors to the south previously complained about
excessive runoff from the site. Wood railroad ties were installed (Photograph 16) to divert surface
water to an area drain located at the southeast corner of the site, and it was reported that no additional
complaints have been made.
2005 CITY HALL BUILDING
In general, the structure of the 2005 building was observed to be in good condition. Vertical control
joints were observed in the exterior brick veneer (Photograph 17) and the stucco (Photograph 18).
Louvered weeps were observed in the brick veneer at floor level (Photograph 17). Cracked concrete was
observed in the foundation at the southwest (Photograph 19) and southeast corners. Deteriorated joint
sealant was observed in the sidewalk‐to‐building joint along the east end of the north elevation
(Photograph 20). Corrosion was observed along the base of the exterior stucco wall on the south side,
presumably from a deteriorated metal corner bead (Photograph 21). Most of the roof drain
Town Council - Special Session Page 23 of 69 Meeting Date: Monday, August 18, 2014
Mr. Thomas E. Batenhorst
06.21.13
JQ Project No. 3133669
Page 3 of 17
downspouts are connected to underground drain lines (Photographs 17 and 20), except at the
southwest corner (Photograph 19).
The attic space is accessible via a pull‐down stair located in the electrical room. Only a small platform is
provided at the top of the stairs and thus review was limited to those areas immediately around the
platform. No signs of distress or deterioration were observed in the metal‐plate connected trusses
(Photographs 22 and 23) or the oriented strand board (OSB) roof decking proximate to the pull‐down
stair location.
Vertical control joints were observed in the interior drywall partitions at most door frame locations. It is
not known if the roof trusses are partially supported by any interior partitions. No signs of distress or
deterioration were observed in the drywall partitions.
The building site slopes from northeast to southwest, and several area drains were observed on the
north side of the building (Photograph 24). However, evidence of ponding water was observed at one
walkway on the north side of the building (Photograph 25).
Discussion
Building foundations that are ground supported on active, clay soils (prevalent in North Texas) are
subject to differential movement resulting from shrinking and swelling of the subgrade. It is important
to keep a constant moisture level in the soils around (and under) the buildings to reduce the amount of
shrink/swell that takes place.
The limited number and minimal severity of the cracks observed in these two buildings are indications
that the moisture levels are not excessively variable and that the foundation systems are generally
performing as intended.
None of the observed defects appear to be detrimental to the structural integrity of the building. Some
of the defects, however, may permit moisture intrusion which could lead to future deterioration of
structural elements.
Recommendations
We recommend the following repairs be completed at the 1984 MUD Building:
Add an area drain on the north side where ponding water has been observed.
Cut out and re‐point stair‐stepped cracks in brick mortar joints.
Seal open joints between stucco/window frame and adjacent brick at northeast corner.
Seal crack in stucco above window, north elevation.
We recommend the following repairs be completed at the 2005 City Hall Building:
Remove / repair cracked concrete at corners of foundation.
Replaced deteriorated joint sealants at sidewalk‐to‐building joints.
Disclaimer
Town Council - Special Session Page 24 of 69 Meeting Date: Monday, August 18, 2014
Mr. Thomas E. Batenhorst
06.21.13
JQ Project No. 3133669
Page 4 of 17
The opinions and comments provided in this report are based upon field observations as part of our
scope of services. JQ has ascertained to the best of our ability the visually apparent defects in the
building structures. However, as field observations were conducted on structures in which the majority
of the structural elements are concealed, JQ cannot be responsible for failing to ascertain deficiencies
which were not visible due to the existing conditions in the buildings. No warranty, expressed or
implied, regarding the condition of the building structures is intended. In addition, no representation as
to the expected useful life of the building structures or other components identified in this report is
made.
If you have any questions or if we can be of further assistance, please contact us.
Sincerely yours,
JASTER‐QUINTANILLA DALLAS, LLP
Texas Registered Engineering Firm: F‐1294
Stephen H. Lucy, P.E.
Principal
Town Council - Special Session Page 25 of 69 Meeting Date: Monday, August 18, 2014
Mr. Thomas E. Batenhorst
06.21.13
JQ Project No. 3133669
Page 5 of 17
Photograph 1 – Covered walkway at perimeter of 1984 Municipal Utility District Building
Photograph 2 – Sloped, enclosed walkway connects the two buildings
Town Council - Special Session Page 26 of 69 Meeting Date: Monday, August 18, 2014
Mr. Thomas E. Batenhorst
06.21.13
JQ Project No. 3133669
Page 6 of 17
Photograph 3 – West Elevation, 2005 City Hall Building; note brick veneer with cement stucco above
Photograph 4 – Cement stucco finish, South Elevation, 2005 City Hall Building
Town Council - Special Session Page 27 of 69 Meeting Date: Monday, August 18, 2014
Mr. Thomas E. Batenhorst
06.21.13
JQ Project No. 3133669
Page 7 of 17
Photograph 5 – North side, City Hall Building; note standing seam metal roof and area drain
Photograph 6 – Minor crack in concrete slab at covered walkway, south side, 1984 Building
Town Council - Special Session Page 28 of 69 Meeting Date: Monday, August 18, 2014
Mr. Thomas E. Batenhorst
06.21.13
JQ Project No. 3133669
Page 8 of 17
Photograph 7 – Stair‐stepped crack in brick veneer, northeast corner, 1984 Building
Photograph 8 – Separation between stucco / window frame and brick veneer, northeast corner, 1984
Building
Town Council - Special Session Page 29 of 69 Meeting Date: Monday, August 18, 2014
Mr. Thomas E. Batenhorst
06.21.13
JQ Project No. 3133669
Page 9 of 17
Photograph 9 – Crack in cement stucco at window head, north elevation, 1984 Building
Photograph 10 – Minor vertical crack in east wall of lobby, 1984 Building
Town Council - Special Session Page 30 of 69 Meeting Date: Monday, August 18, 2014
Mr. Thomas E. Batenhorst
06.21.13
JQ Project No. 3133669
Page 10 of 17
Photograph 11 – Welded and bolted connections of steel beams, 1984 Building
Photograph 12 – Bolted connections of steel beams to tube column, 1984 Building
Town Council - Special Session Page 31 of 69 Meeting Date: Monday, August 18, 2014
Mr. Thomas E. Batenhorst
06.21.13
JQ Project No. 3133669
Page 11 of 17
Photograph 13 – Wood stud cripple walls constructed on top of steel beams support roof rafters; note
diagonal bracing
Photograph 14 – Spliced roof rafters over top of cripple wall, 1984 Building
Town Council - Special Session Page 32 of 69 Meeting Date: Monday, August 18, 2014
Mr. Thomas E. Batenhorst
06.21.13
JQ Project No. 3133669
Page 12 of 17
Photograph 15 – Concrete retaining walls around condensing units and generator, south side, 1984
Building
Photograph 16 – Railroad ties placed along south side of site to direct water to area drain
Town Council - Special Session Page 33 of 69 Meeting Date: Monday, August 18, 2014
Mr. Thomas E. Batenhorst
06.21.13
JQ Project No. 3133669
Page 13 of 17
Photograph 17 – Vertical control joints, louvered weeps, and roof drain downspouts connected to
underground drain lines, west elevation, 2005 Building
Photograph 18 – Vertical control joints in cement stucco, 2005 Building
Town Council - Special Session Page 34 of 69 Meeting Date: Monday, August 18, 2014
Mr. Thomas E. Batenhorst
06.21.13
JQ Project No. 3133669
Page 14 of 17
Photograph 19 – Cracked concrete at southwest corner of foundation, 2005 Building
Photograph 20 – Deteriorated joint sealant at sidewalk‐to‐building joint, north side, 2005 Building
Town Council - Special Session Page 35 of 69 Meeting Date: Monday, August 18, 2014
Mr. Thomas E. Batenhorst
06.21.13
JQ Project No. 3133669
Page 15 of 17
Photograph 21 – Corrosion at base of cement stucco, south elevation, 2005 Building
Photograph 22 –Metal‐plate connected trusses supporting roof, 2005 Building
Town Council - Special Session Page 36 of 69 Meeting Date: Monday, August 18, 2014
Mr. Thomas E. Batenhorst
06.21.13
JQ Project No. 3133669
Page 16 of 17
Photograph 23 – Metal plate connections at trusses, 2005 Building
Photograph 24 – Area drain at northeast corner, 2005 Building
Town Council - Special Session Page 37 of 69 Meeting Date: Monday, August 18, 2014
Mr. Thomas E. Batenhorst
06.21.13
JQ Project No. 3133669
Page 17 of 17
Photograph 25 – Area of ponding water, north side, 1984 Building
Town Council - Special Session Page 38 of 69 Meeting Date: Monday, August 18, 2014
[ TROPHY CLUB FACILITIES PLANNING REPORT | SEPTEMBER 27, 2013 ]
SECTION TWO | Program
Town Council - Special Session Page 39 of 69 Meeting Date: Monday, August 18, 2014
[ TROPHY CLUB FACILITIES PLANNING REPORT | SEPTEMBER 27, 2013 ]
SECTION TWO | A. Town Hall
Town Council - Special Session Page 40 of 69 Meeting Date: Monday, August 18, 2014
Town of Trophy Club
Detailed Department Area Tabulation
8.5.2013
Town Hall
Space SF
Administration 3117
Finance & Courts 1232
IT 1430
Council Chambers 4361
Community Development 1895
Public Spaces 4912
Support 3968
Subtotal 20915
General Circulation (20%)3137
Subtotal 24052
Walls, chases, etc (10%)2405
TOTAL 26457
Add for two story
(2) stairs 420
Elevator 120
Equipment room 60
600
Two Story TOTAL 27057
Town Council - Special Session Page 41 of 69 Meeting Date: Monday, August 18, 2014
Town of Trophy Club
Detailed Department Area Tabulation
8.5.2013
Town Hall- Administration
Space SF Size
Town Manager PO5 308 14 x 22
Assistant Town Manager PO4 216 12 x 18
Conference Room (14) 338 13 x 26
Town Secretary PO3 168 12 x 14
Human Resources PO3 168 12 x 14
Marketing PO3 168 12 x 14
Town Attorney PO3 168 12 x 14
Future ATM/PW Director PO4 216 12 x 18
Future Marketing Assistant WS4 80
Future Secretary WS4 80
TS & HR Storage 144 12 x 12
General Storage 144 12 x 12
Work Room 200
Subtotal 2398
Internal Circulation 30%719
TOTAL 3117
Town Council - Special Session Page 42 of 69 Meeting Date: Monday, August 18, 2014
Town of Trophy Club
Detailed Department Area Tabulation
8.5.2013
Town Hall- Finance & Courts
Space SF Size
Finance Director PO3 168 12 x 14
Budget Analyist PO2 120 10 x 12
Financial Analyist PO2 120 10 x 12
Billing Clerk- WS WS4 2 80 160
Record Storage 100 10 x 10
Office Supplies 100 10 x 10
Court Clerk 180 13 x 15
Subtotal 948
Internal Circulation 30%284
TOTAL 1232
Town Council - Special Session Page 43 of 69 Meeting Date: Monday, August 18, 2014
Town of Trophy Club
Detailed Department Area Tabulation
8.5.2013
Town Hall- Information Technology
Space SF Size
IT Director PO3 168 12 x 14
IT Staff- WS WS4 3 80 240
Intern- WS WS4 80
Work Area 4 56 224 7 x 8
Server Room- 4 racks 288 16 x 18
Computer Storage 100 10 x 10
Subtotal 1100
Internal Circulation 30%330
TOTAL 1430
Town Council - Special Session Page 44 of 69 Meeting Date: Monday, August 18, 2014
Town of Trophy Club
Detailed Department Area Tabulation
8.5.2013
Town Hall- Council Chambers
Space SF Size
Council Chambers (130 public, 18 CC/staff)3000
AV 100
Storage 100
Pre-council Conference Room (20) + (15)480 16 x 30
Council Toilet Room 56 7 x 8
Council Coffee Bar 56 7 x 8
Subtotal 3792
Internal Circulation 15%569
TOTAL 4361
Town Council - Special Session Page 45 of 69 Meeting Date: Monday, August 18, 2014
Town of Trophy Club
Detailed Department Area Tabulation
8.5.2013
Town Hall-Community Development
Space SF Size
Receptionist WS4 80
Community Development Dir PO3 168 12 x 14
Planner PO2 144 12 x 12
Building Inspector PO2 144 12 x 12
Code Enforcment Officer WS4 80
Future Code Enforcment Officer WS4 80
Conference Room (8) 234 13 x 18
Plotter/Scanner area 160 10 x 16
Plan Storage 288 16 x 18
Permit Clerk WS4 80
Subtotal 1458
Internal Circulation 30%437
TOTAL 1895
Town Council - Special Session Page 46 of 69 Meeting Date: Monday, August 18, 2014
Town of Trophy Club
Detailed Department Area Tabulation
8.5.2013
Town Hall- Public Spaces
Space SF Size
Vestible 225 15 x 15
Lobby 1000
Receptionist 144 12 x 12
Public Toilets 2 275 550
Community/Training Room(s)3 700 2100
Storage 144 12 x 12
Coffee Bar 108 9 x 12
Subtotal 4271
Internal Circulation 15%641
TOTAL 4912
Town Council - Special Session Page 47 of 69 Meeting Date: Monday, August 18, 2014
Town of Trophy Club
Detailed Department Area Tabulation
8.5.2013
Town Hall- Support
Space SF Size
Sprinkler 64 8 x 8
Attic Stock 144 12 x 12
Central Electrical 144 12 x 12
Building Engineer 120 10 x 12
Building Storage 288 14 x 20
Break Room (seat 16)285 15 x 19
Exercise 625 25 x 25
First Floor Staff Toilets 2 275 550
Second Floor Staff Toilets 2 275 550
Central Janitorial 100 10 x 10
Second Floor Electrical 100 10 x 10
Second Floor Data 80 8 x 10
First Floor Mechanical 200
Second Floor Mechanical 200
Subtotal 3450
Internal Circulation 15%518
TOTAL 3968
Town Council - Special Session Page 48 of 69 Meeting Date: Monday, August 18, 2014
[ TROPHY CLUB FACILITIES PLANNING REPORT | SEPTEMBER 27, 2013 ]
SECTION TWO | B. Police
Town Council - Special Session Page 49 of 69 Meeting Date: Monday, August 18, 2014
Town of Trophy Club
Detailed Department Area Tabulation
8.5.2013
Public Safety
Space SF
Public Lobby 759
Records 597
Police Administration 723
CID 1530
Patrol 2484
Property/Evidence 400
Staff Support 1547
Building Support 2180
Subtotal 10220
Internal Circulation 20%2044
TOTAL 12264
Town Council - Special Session Page 50 of 69 Meeting Date: Monday, August 18, 2014
Town of Trophy Club
Detailed Department Area Tabulation
8.5.2013
Public Safety- Lobby
Space SF Size
Vestible 56 7 x 8
Lobby 400
Display 28
Drinking Fountains
Toilet 56 7 x 8
Inteview/Fingerprinting 120 10 x 12
Subtotal 660
Internal Circulation 15%99
TOTAL 759
Town Council - Special Session Page 51 of 69 Meeting Date: Monday, August 18, 2014
Town of Trophy Club
Detailed Department Area Tabulation
8.5.2013
Public Safety- Records
Space SF Size
Records Clerk 195 13 x 15
Copy/Work 100 10 x 10
General Supply 64 8 x 8
Archive Files 100 10 x 10
Subtotal 459
Internal Circulation 30%138
TOTAL 597
Town Council - Special Session Page 52 of 69 Meeting Date: Monday, August 18, 2014
Town of Trophy Club
Detailed Department Area Tabulation
8.5.2013
Public Safety- Police Administration
Space SF Size
Chief of Police PO4 216 12 x 18
Conference (8)260 13 x 20
Future Adminstrative Assistant WS4 80
Subtotal 556
Internal Circulation 30%167
TOTAL 723
Town Council - Special Session Page 53 of 69 Meeting Date: Monday, August 18, 2014
Town of Trophy Club
Detailed Department Area Tabulation
8.5.2013
Public Safety- CID
Space SF Size
Detective PO2 2 144 288 12 x 12
Sergeant PO2 144 12 x 12
Conference (6)182 13 x 14
Interview 100 10 x 10
Juvenile Interview 100 10 x 10
Polygraph/Interview 120 10 x 12
Detainee Toilet 56 7 x 8
Crime Lab 187 11 x 17
Subtotal 1177
Internal Circulation 30%353
TOTAL 1530
Town Council - Special Session Page 54 of 69 Meeting Date: Monday, August 18, 2014
Town of Trophy Club
Detailed Department Area Tabulation
8.5.2013
Public Safety- Patrol
Space SF Size
Operations Commander PO3 168 12 x 14
Patrol Sergeants- WS PO 1 2 120 240 10 x 12
Patrol Officers 15 0
Report Writing 4 35 140 7 x 5
Copy/Work/Mail 100 10 x 10
Storage 100 10 x 10
Amory 64 8 x 8
Squad/Training/EOC (32 + 2)840 28 x 30
Storage/Coat 100
Radio Room 49 7 x 7
Short Term Holding 2 35 70 5 x 7
Staff Vestibule 40 5 x 8
Subtotal 1911
Internal Circulation 30%573
TOTAL 2484
Town Council - Special Session Page 55 of 69 Meeting Date: Monday, August 18, 2014
Town of Trophy Club
Detailed Department Area Tabulation
8.5.2013
Public Safety- Property & Evidence
Space SF Size
Processing Room/Lockers 84 7 x 12
General Property 252 14 x 18
Drug & Weapon Storage 96 8 x 12
Subtotal 348
Internal Circulation 15%52
TOTAL 400
Town Council - Special Session Page 56 of 69 Meeting Date: Monday, August 18, 2014
Town of Trophy Club
Detailed Department Area Tabulation
8.5.2013
Public Safety- Staff Support
Space SF Size
Breakroom 300
Storage 25
Female Locker/Shower/Toilets 340
Male Locker/Shower/Toilet 680
Subtotal 1345
Internal Circulation 15%202
TOTAL 1547
Town Council - Special Session Page 57 of 69 Meeting Date: Monday, August 18, 2014
Town of Trophy Club
Detailed Department Area Tabulation
8.5.2013
Public Safety- Support
Space SF Size
Sprinker 64 8 x 8
Attic Stock 144 12 x 12
Central Electrical 144 12 x 12
Exercise 800 25 x 25
Shower rooms 2 150 300
Server Room 144
Central Janitorial 100 10 x 10
Mechanical 200
Subtotal 1896
Internal Circulation 15%284
TOTAL 2180
Town Council - Special Session Page 58 of 69 Meeting Date: Monday, August 18, 2014
Town of Trophy Club
Detailed Department Area Tabulation
6.17.2013
Other Department Office Space
Space SF Size
Parks & Recreation
Parks Director PO3 168 12 x 14
Parks Superintendent PO2 144 12 x 12
Recreation Superintendent PO2 144 12 x 12
Future Athletic Assistant PO1 120 10 x 12
Day Camp Coordinator PO1 120 10 x 12
Utilities
Utility Superintendent PO2 144 12 x 12
Crew Leader PO1 120 10 x 12
Animal Control PO1 120 10 x 12
Support
Break Room 300
Conference Room (40 + 2)960
Toilet & Locker Room 400
Subtotal 2740
Internal Circulation 30%822
TOTAL 3562
Town Council - Special Session Page 59 of 69 Meeting Date: Monday, August 18, 2014
[ TROPHY CLUB FACILITIES PLANNING REPORT | SEPTEMBER 27, 2013 ]
SECTION THREE | Site Analysis
Town Council - Special Session Page 60 of 69 Meeting Date: Monday, August 18, 2014
Town of Trophy Club Site Analysis
Site A Site B Site C Site D Site E
Beck Parcel 2 The Commons Bobcat Blvd.Current City Hall/MUD Site Beck Parcel 1
Zoning PO CG PD-27 GU PD-30
Professional Office Commercial General Government Use
Height limit 40', 2 story 40', 2 story 40', 2 story
if adjacent to residential-if adjacent to residential-
20', 1 story 28', 1 story
Open space requirement 20%20%20%
Max. building coverage 60%60%60%
Front yard 30'30'5' to 25'
Side yard 15'15'15' to 25'
Rear yard 30'30'10'- 15'
Town Council - Special Session Page 61 of 69 Meeting Date: Monday, August 18, 2014
Town Council - Special Session Page 62 of 69 Meeting Date: Monday, August 18, 2014
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Town Council - Special Session Page 69 of 69 Meeting Date: Monday, August 18, 2014