Agenda Packet 06/14/2022Town of Trophy Club
Meeting Agenda Packet
Town Council
1 Trophy Wood Drive
Trophy Club, Texas
76262
June 14, 2022 6:00 PM Council Chambers
CALL TO ORDER AND ANNOUNCE A QUORUM Mayor Fleury
EXECUTIVE SESSION
1.Pursuant to the following designated section of the Texas Government Code,
Annotated, Chapter 551 (Texas Open Meetings Act), the Town Council will recess into
executive session to discuss the following:
a) Section 551.087 Economic Development – Deliberate Economic Development
Negotiations regarding prospective commercial projects within the Town of Trophy
Club.
b) Section 551.071 AttorneyClient privilege
1) Deliberate possible Interlocal Agreement with multiple governmental entities to
provide services to Trophy Club Citizens.
2) Update on Norwood vs Trophy Club
c) Section 551.074 Personnel Matters – Deliberate the appointment, employment,
evaluation, reassignment, duties, discipline or dismissal of a public officer or
employee;
1) Town Secretary
2) Review and appointment of Council Members to the following subcommittees:
Public Art Subcommittee, Sports Subcommittee, Finance Subcommittee,
Boards and Commissions Subcommittee, MUD Subcommittee
RECONVENE INTO REGULAR SESSION
INVOCATION led by Pastor Barry Clingan, The Church at Trophy Lakes
PLEDGES led by Council Member Beach
Pledge of Allegiance to the American Flag.
Pledge of Allegiance to the Texas Flag.
ANNOUNCEMENTS AND REPORTS
2.Recognize Phoenix and Wren Morris for their dedication to keeping Trophy Club
beautiful with their efforts in picking up trash around the pond on Durango Drive.
(Mayor Fleury)
3.Recognition of Tom Mills and Lou Hocker for their numerous volunteer hours provided
to maintain and preserve Trophy Club Park. (T. Jaramillo)
4.Introduction of newly hired Fire Chief Jason Wise (W. Carroll).
PROCLAMATION(S)
5.Issuance of Proclamation 202209 proclaiming June as Pride Month (Mayor Fleury).
PUBLIC COMMENT(S)
This is an opportunity for citizens to address the Council on any matter. The Council
is not permitted to discuss or take action on any presentations made. Presentations
are limited to matters over which the Council has authority. Speakers have up to four
(4) minutes or the time limit determined by the Presiding Officer. Each speaker must
have submitted their request to speak by completing the Speaker’s Form or may
email mayorandcouncil@trophyclub.org
CONSENT AGENDA
6.Consider and take appropriate action to approve the Town Council Meeting Minutes of
May 18, 2022 (A. Otterson).
7.Consider and take appropriate action authorizing staff to purchase replacement
laptops, desktops, servers and docking stations from VersaTrust in an amount not to
exceed $45,286.94 for the FY22 IS capital equipment replacement. (M. Erwin)
8.Consider and take appropriate action regarding an Interlocal Cooperation Agreement
between the Town and Denton County for Fiscal Year 20222023 Shared Governance
Communications and Dispatch Services System for the Police Department and
Fire/EMS Department, and authorizing the Mayor or her designee to execute all
necessary documents (P. Arata).
9.Take appropriate action to approve Resolution 202205 suspending the effective date
of Oncor Electric Delivery Company’s requested rate change to permit the Town time
to study the request and to establish reasonable rates. (W. Carroll)
10.Take appropriate action regarding the expenditure of $40,000 paid to Teague Nall &
Perkins for the topographic survey, design, and civil engineering for the extension of
Junction Way. (W. Carroll)
INDIVIDUAL ITEMS
11.Discuss and take appropriate action regarding the request of ARPA funds from the
Trophy Club Municipal District No. 1 Board of Directors. (W. Carroll)
12.Recognition for government communication excellence from the Texas Association
of Municipal Information Officers (TAMIO) with the acceptance of three
TAMI Marketing Awards during the 2022 Annual Conference (J. Lind).
13.Review Future Agenda Items List (W. Carroll).
EXECUTIVE SESSION
14.Pursuant to the following designated section of the Texas Government Code,
Annotated, Chapter 551 (Texas Open Meetings Act), the Town Council will recess
into executive session to discuss the following:
a) Section 551.087 Economic Development – Deliberate Economic Development
Negotiations regarding prospective commercial projects within the Town of Trophy
Club.
b) Section 551.071 AttorneyClient privilege
1) Deliberate possible Interlocal Agreement with multiple government entities to
provide services to Trophy Club Citizens.
2) Update on Norwood vs Trophy Club
c) Section 551.074 Personnel Matters – Deliberate the appointment, employment,
evaluation, reassignment, duties, discipline or dismissal of a public officer or
employee;
1) Town Secretary
2) Review and appointment of Council Members to the following subcommittees:
Public Art Subcommittee, Sports Subcommittee, Finance Subcommittee,
Boards and Commissions Subcommittee, MUD Subcommittee
RECONVENE INTO REGULAR SESSION
15.Consider and take appropriate action regarding executive session items (Mayor
Fleury).
ADJOURN
One or more members of the Town Council may participate remotely using video
conferencing pursuant to Chapter 551 of the Texas Government Code.
The Town Council may convene into executive session to discuss posted items as allowed by
the Texas Open Meeting Act, LGC.551.071
CERTIFICATION
I certify that the above notice was posted on the bulletin board at Trophy Club Town Hall, 1
Trophy Wood Drive, Trophy Club, Texas, on Friday, June 10, 2022, by 5:00 p.m. in accordance
with Chapter 551, Texas Government Code.
__________________________________
Anita Otterson
Acting Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs,
please contact the Town Secretary’s Office at 6822372900, 48 hours in advance, and
reasonable accommodations will be made to assist you.
1
Town of Trophy ClubMeeting Agenda PacketTown Council 1 Trophy Wood DriveTrophy Club, Texas76262June 14, 2022 6:00 PM Council ChambersCALL TO ORDER AND ANNOUNCE A QUORUM Mayor FleuryEXECUTIVE SESSION1.Pursuant to the following designated section of the Texas Government Code,Annotated, Chapter 551 (Texas Open Meetings Act), the Town Council will recess intoexecutive session to discuss the following:a) Section 551.087 Economic Development – Deliberate Economic DevelopmentNegotiations regarding prospective commercial projects within the Town of TrophyClub.b) Section 551.071 AttorneyClient privilege 1) Deliberate possible Interlocal Agreement with multiple governmental entities toprovide services to Trophy Club Citizens. 2) Update on Norwood vs Trophy Clubc) Section 551.074 Personnel Matters – Deliberate the appointment, employment,evaluation, reassignment, duties, discipline or dismissal of a public officer oremployee; 1) Town Secretary 2) Review and appointment of Council Members to the following subcommittees: Public Art Subcommittee, Sports Subcommittee, Finance Subcommittee,Boards and Commissions Subcommittee, MUD SubcommitteeRECONVENE INTO REGULAR SESSIONINVOCATION led by Pastor Barry Clingan, The Church at Trophy Lakes
PLEDGES led by Council Member Beach
Pledge of Allegiance to the American Flag.
Pledge of Allegiance to the Texas Flag.
ANNOUNCEMENTS AND REPORTS
2.Recognize Phoenix and Wren Morris for their dedication to keeping Trophy Club
beautiful with their efforts in picking up trash around the pond on Durango Drive.
(Mayor Fleury)
3.Recognition of Tom Mills and Lou Hocker for their numerous volunteer hours provided
to maintain and preserve Trophy Club Park. (T. Jaramillo)
4.Introduction of newly hired Fire Chief Jason Wise (W. Carroll).
PROCLAMATION(S)
5.Issuance of Proclamation 202209 proclaiming June as Pride Month (Mayor Fleury).
PUBLIC COMMENT(S)
This is an opportunity for citizens to address the Council on any matter. The Council
is not permitted to discuss or take action on any presentations made. Presentations
are limited to matters over which the Council has authority. Speakers have up to four
(4) minutes or the time limit determined by the Presiding Officer. Each speaker must
have submitted their request to speak by completing the Speaker’s Form or may
email mayorandcouncil@trophyclub.org
CONSENT AGENDA
6.Consider and take appropriate action to approve the Town Council Meeting Minutes of
May 18, 2022 (A. Otterson).
7.Consider and take appropriate action authorizing staff to purchase replacement
laptops, desktops, servers and docking stations from VersaTrust in an amount not to
exceed $45,286.94 for the FY22 IS capital equipment replacement. (M. Erwin)
8.Consider and take appropriate action regarding an Interlocal Cooperation Agreement
between the Town and Denton County for Fiscal Year 20222023 Shared Governance
Communications and Dispatch Services System for the Police Department and
Fire/EMS Department, and authorizing the Mayor or her designee to execute all
necessary documents (P. Arata).
9.Take appropriate action to approve Resolution 202205 suspending the effective date
of Oncor Electric Delivery Company’s requested rate change to permit the Town time
to study the request and to establish reasonable rates. (W. Carroll)
10.Take appropriate action regarding the expenditure of $40,000 paid to Teague Nall &
Perkins for the topographic survey, design, and civil engineering for the extension of
Junction Way. (W. Carroll)
INDIVIDUAL ITEMS
11.Discuss and take appropriate action regarding the request of ARPA funds from the
Trophy Club Municipal District No. 1 Board of Directors. (W. Carroll)
12.Recognition for government communication excellence from the Texas Association
of Municipal Information Officers (TAMIO) with the acceptance of three
TAMI Marketing Awards during the 2022 Annual Conference (J. Lind).
13.Review Future Agenda Items List (W. Carroll).
EXECUTIVE SESSION
14.Pursuant to the following designated section of the Texas Government Code,
Annotated, Chapter 551 (Texas Open Meetings Act), the Town Council will recess
into executive session to discuss the following:
a) Section 551.087 Economic Development – Deliberate Economic Development
Negotiations regarding prospective commercial projects within the Town of Trophy
Club.
b) Section 551.071 AttorneyClient privilege
1) Deliberate possible Interlocal Agreement with multiple government entities to
provide services to Trophy Club Citizens.
2) Update on Norwood vs Trophy Club
c) Section 551.074 Personnel Matters – Deliberate the appointment, employment,
evaluation, reassignment, duties, discipline or dismissal of a public officer or
employee;
1) Town Secretary
2) Review and appointment of Council Members to the following subcommittees:
Public Art Subcommittee, Sports Subcommittee, Finance Subcommittee,
Boards and Commissions Subcommittee, MUD Subcommittee
RECONVENE INTO REGULAR SESSION
15.Consider and take appropriate action regarding executive session items (Mayor
Fleury).
ADJOURN
One or more members of the Town Council may participate remotely using video
conferencing pursuant to Chapter 551 of the Texas Government Code.
The Town Council may convene into executive session to discuss posted items as allowed by
the Texas Open Meeting Act, LGC.551.071
CERTIFICATION
I certify that the above notice was posted on the bulletin board at Trophy Club Town Hall, 1
Trophy Wood Drive, Trophy Club, Texas, on Friday, June 10, 2022, by 5:00 p.m. in accordance
with Chapter 551, Texas Government Code.
__________________________________
Anita Otterson
Acting Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs,
please contact the Town Secretary’s Office at 6822372900, 48 hours in advance, and
reasonable accommodations will be made to assist you.
2
Town of Trophy ClubMeeting Agenda PacketTown Council 1 Trophy Wood DriveTrophy Club, Texas76262June 14, 2022 6:00 PM Council ChambersCALL TO ORDER AND ANNOUNCE A QUORUM Mayor FleuryEXECUTIVE SESSION1.Pursuant to the following designated section of the Texas Government Code,Annotated, Chapter 551 (Texas Open Meetings Act), the Town Council will recess intoexecutive session to discuss the following:a) Section 551.087 Economic Development – Deliberate Economic DevelopmentNegotiations regarding prospective commercial projects within the Town of TrophyClub.b) Section 551.071 AttorneyClient privilege 1) Deliberate possible Interlocal Agreement with multiple governmental entities toprovide services to Trophy Club Citizens. 2) Update on Norwood vs Trophy Clubc) Section 551.074 Personnel Matters – Deliberate the appointment, employment,evaluation, reassignment, duties, discipline or dismissal of a public officer oremployee; 1) Town Secretary 2) Review and appointment of Council Members to the following subcommittees: Public Art Subcommittee, Sports Subcommittee, Finance Subcommittee,Boards and Commissions Subcommittee, MUD SubcommitteeRECONVENE INTO REGULAR SESSIONINVOCATION led by Pastor Barry Clingan, The Church at Trophy Lakes PLEDGES led by Council Member BeachPledge of Allegiance to the American Flag.Pledge of Allegiance to the Texas Flag.ANNOUNCEMENTS AND REPORTS2.Recognize Phoenix and Wren Morris for their dedication to keeping Trophy Clubbeautiful with their efforts in picking up trash around the pond on Durango Drive.(Mayor Fleury)3.Recognition of Tom Mills and Lou Hocker for their numerous volunteer hours providedto maintain and preserve Trophy Club Park. (T. Jaramillo) 4.Introduction of newly hired Fire Chief Jason Wise (W. Carroll).PROCLAMATION(S)5.Issuance of Proclamation 202209 proclaiming June as Pride Month (Mayor Fleury). PUBLIC COMMENT(S)This is an opportunity for citizens to address the Council on any matter. The Councilis not permitted to discuss or take action on any presentations made. Presentationsare limited to matters over which the Council has authority. Speakers have up to four(4) minutes or the time limit determined by the Presiding Officer. Each speaker musthave submitted their request to speak by completing the Speaker’s Form or mayemail mayorandcouncil@trophyclub.orgCONSENT AGENDA6.Consider and take appropriate action to approve the Town Council Meeting Minutes ofMay 18, 2022 (A. Otterson).7.Consider and take appropriate action authorizing staff to purchase replacementlaptops, desktops, servers and docking stations from VersaTrust in an amount not toexceed $45,286.94 for the FY22 IS capital equipment replacement. (M. Erwin)8.Consider and take appropriate action regarding an Interlocal Cooperation Agreementbetween the Town and Denton County for Fiscal Year 20222023 Shared GovernanceCommunications and Dispatch Services System for the Police Department andFire/EMS Department, and authorizing the Mayor or her designee to execute allnecessary documents (P. Arata).9.Take appropriate action to approve Resolution 202205 suspending the effective dateof Oncor Electric Delivery Company’s requested rate change to permit the Town time
to study the request and to establish reasonable rates. (W. Carroll)
10.Take appropriate action regarding the expenditure of $40,000 paid to Teague Nall &
Perkins for the topographic survey, design, and civil engineering for the extension of
Junction Way. (W. Carroll)
INDIVIDUAL ITEMS
11.Discuss and take appropriate action regarding the request of ARPA funds from the
Trophy Club Municipal District No. 1 Board of Directors. (W. Carroll)
12.Recognition for government communication excellence from the Texas Association
of Municipal Information Officers (TAMIO) with the acceptance of three
TAMI Marketing Awards during the 2022 Annual Conference (J. Lind).
13.Review Future Agenda Items List (W. Carroll).
EXECUTIVE SESSION
14.Pursuant to the following designated section of the Texas Government Code,
Annotated, Chapter 551 (Texas Open Meetings Act), the Town Council will recess
into executive session to discuss the following:
a) Section 551.087 Economic Development – Deliberate Economic Development
Negotiations regarding prospective commercial projects within the Town of Trophy
Club.
b) Section 551.071 AttorneyClient privilege
1) Deliberate possible Interlocal Agreement with multiple government entities to
provide services to Trophy Club Citizens.
2) Update on Norwood vs Trophy Club
c) Section 551.074 Personnel Matters – Deliberate the appointment, employment,
evaluation, reassignment, duties, discipline or dismissal of a public officer or
employee;
1) Town Secretary
2) Review and appointment of Council Members to the following subcommittees:
Public Art Subcommittee, Sports Subcommittee, Finance Subcommittee,
Boards and Commissions Subcommittee, MUD Subcommittee
RECONVENE INTO REGULAR SESSION
15.Consider and take appropriate action regarding executive session items (Mayor
Fleury).
ADJOURN
One or more members of the Town Council may participate remotely using video
conferencing pursuant to Chapter 551 of the Texas Government Code.
The Town Council may convene into executive session to discuss posted items as allowed by
the Texas Open Meeting Act, LGC.551.071
CERTIFICATION
I certify that the above notice was posted on the bulletin board at Trophy Club Town Hall, 1
Trophy Wood Drive, Trophy Club, Texas, on Friday, June 10, 2022, by 5:00 p.m. in accordance
with Chapter 551, Texas Government Code.
__________________________________
Anita Otterson
Acting Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs,
please contact the Town Secretary’s Office at 6822372900, 48 hours in advance, and
reasonable accommodations will be made to assist you.
3
Town of Trophy ClubMeeting Agenda PacketTown Council 1 Trophy Wood DriveTrophy Club, Texas76262June 14, 2022 6:00 PM Council ChambersCALL TO ORDER AND ANNOUNCE A QUORUM Mayor FleuryEXECUTIVE SESSION1.Pursuant to the following designated section of the Texas Government Code,Annotated, Chapter 551 (Texas Open Meetings Act), the Town Council will recess intoexecutive session to discuss the following:a) Section 551.087 Economic Development – Deliberate Economic DevelopmentNegotiations regarding prospective commercial projects within the Town of TrophyClub.b) Section 551.071 AttorneyClient privilege 1) Deliberate possible Interlocal Agreement with multiple governmental entities toprovide services to Trophy Club Citizens. 2) Update on Norwood vs Trophy Clubc) Section 551.074 Personnel Matters – Deliberate the appointment, employment,evaluation, reassignment, duties, discipline or dismissal of a public officer oremployee; 1) Town Secretary 2) Review and appointment of Council Members to the following subcommittees: Public Art Subcommittee, Sports Subcommittee, Finance Subcommittee,Boards and Commissions Subcommittee, MUD SubcommitteeRECONVENE INTO REGULAR SESSIONINVOCATION led by Pastor Barry Clingan, The Church at Trophy Lakes PLEDGES led by Council Member BeachPledge of Allegiance to the American Flag.Pledge of Allegiance to the Texas Flag.ANNOUNCEMENTS AND REPORTS2.Recognize Phoenix and Wren Morris for their dedication to keeping Trophy Clubbeautiful with their efforts in picking up trash around the pond on Durango Drive.(Mayor Fleury)3.Recognition of Tom Mills and Lou Hocker for their numerous volunteer hours providedto maintain and preserve Trophy Club Park. (T. Jaramillo) 4.Introduction of newly hired Fire Chief Jason Wise (W. Carroll).PROCLAMATION(S)5.Issuance of Proclamation 202209 proclaiming June as Pride Month (Mayor Fleury). PUBLIC COMMENT(S)This is an opportunity for citizens to address the Council on any matter. The Councilis not permitted to discuss or take action on any presentations made. Presentationsare limited to matters over which the Council has authority. Speakers have up to four(4) minutes or the time limit determined by the Presiding Officer. Each speaker musthave submitted their request to speak by completing the Speaker’s Form or mayemail mayorandcouncil@trophyclub.orgCONSENT AGENDA6.Consider and take appropriate action to approve the Town Council Meeting Minutes ofMay 18, 2022 (A. Otterson).7.Consider and take appropriate action authorizing staff to purchase replacementlaptops, desktops, servers and docking stations from VersaTrust in an amount not toexceed $45,286.94 for the FY22 IS capital equipment replacement. (M. Erwin)8.Consider and take appropriate action regarding an Interlocal Cooperation Agreementbetween the Town and Denton County for Fiscal Year 20222023 Shared GovernanceCommunications and Dispatch Services System for the Police Department andFire/EMS Department, and authorizing the Mayor or her designee to execute allnecessary documents (P. Arata).9.Take appropriate action to approve Resolution 202205 suspending the effective dateof Oncor Electric Delivery Company’s requested rate change to permit the Town timeto study the request and to establish reasonable rates. (W. Carroll) 10.Take appropriate action regarding the expenditure of $40,000 paid to Teague Nall &Perkins for the topographic survey, design, and civil engineering for the extension ofJunction Way. (W. Carroll)INDIVIDUAL ITEMS11.Discuss and take appropriate action regarding the request of ARPA funds from theTrophy Club Municipal District No. 1 Board of Directors. (W. Carroll)12.Recognition for government communication excellence from the Texas Associationof Municipal Information Officers (TAMIO) with the acceptance of threeTAMI Marketing Awards during the 2022 Annual Conference (J. Lind).13.Review Future Agenda Items List (W. Carroll).EXECUTIVE SESSION14.Pursuant to the following designated section of the Texas Government Code,Annotated, Chapter 551 (Texas Open Meetings Act), the Town Council will recessinto executive session to discuss the following:a) Section 551.087 Economic Development – Deliberate Economic DevelopmentNegotiations regarding prospective commercial projects within the Town of TrophyClub.b) Section 551.071 AttorneyClient privilege 1) Deliberate possible Interlocal Agreement with multiple government entities toprovide services to Trophy Club Citizens. 2) Update on Norwood vs Trophy Clubc) Section 551.074 Personnel Matters – Deliberate the appointment, employment,evaluation, reassignment, duties, discipline or dismissal of a public officer oremployee; 1) Town Secretary 2) Review and appointment of Council Members to the following subcommittees: Public Art Subcommittee, Sports Subcommittee, Finance Subcommittee,Boards and Commissions Subcommittee, MUD Subcommittee RECONVENE INTO REGULAR SESSION15.Consider and take appropriate action regarding executive session items (MayorFleury).ADJOURN
One or more members of the Town Council may participate remotely using video
conferencing pursuant to Chapter 551 of the Texas Government Code.
The Town Council may convene into executive session to discuss posted items as allowed by
the Texas Open Meeting Act, LGC.551.071
CERTIFICATION
I certify that the above notice was posted on the bulletin board at Trophy Club Town Hall, 1
Trophy Wood Drive, Trophy Club, Texas, on Friday, June 10, 2022, by 5:00 p.m. in accordance
with Chapter 551, Texas Government Code.
__________________________________
Anita Otterson
Acting Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs,
please contact the Town Secretary’s Office at 6822372900, 48 hours in advance, and
reasonable accommodations will be made to assist you.
4
Town of Trophy Club Code of Ordinances
Chapter 1 General Provisions
Sec. 1.02.033 Council subcommittee
At the first meeting in June of each year, the town council shall take action to designate three (3) of its members to
serve on a council subcommittee formed for the purpose of providing fiduciary oversight of the budget, as well as
providing input regarding the administration of the budget and the budget process. The subcommittee shall meet
with town staff and shall provide updates to the full council as the budget is developed. (Ordinance 2015-25 adopted
9/8/15)
5
Town Council Subcommittees
June 10, 2022
Public Art Subcommittee
Alicia Fleury
Greg Lamont
Vacant position
Sports Subcommittee
Greg Lamont
Vacant position
Finance Subcommittee
Greg Lamont
Karl Monger
Vacant position
Boards and Commissions Subcommittee
Alicia Fleury
Greg Lamont
Karl Monger
MUD Subcommittee
LuAnne Oldham
Dennis Sheridan
Jeff Beach -alternate
6
Proclamation 2022-09
Town of Trophy Club, Texas
A PROCLAMATION OF THE TROPHY CLUB TOWN COUNCIL
PROCLAIMING JUNE, 2022 AS LESBIAN, GAY, BISEXUAL,
TRANSGENDER, AND QUEER+ PRIDE MONTH IN THE TOWN
OF TROPHY CLUB, TEXAS.
WHEREAS, the uprising at the Stonewall Inn in June, 1969, sparked a
liberation movement — a call to action that continues to inspire us to live up to
our Nation’s promise of equality, liberty, and justice for all; and
WHEREAS, Pride Month is a time to recall the trials the Lesbian, Gay,
Bisexual, Transgender, and Queer+ (LGBTQ+) community has endured and to
rejoice in the triumphs for equality and celebrate self-worth and dignity; and
WHEREAS, this Pride Month, we recognize the valuable contributions
of LGBTQ+ individuals across America, and we reaffirm our commitment to
standing in solidarity against discrimination and injustice; and
WHEREAS, the LGBTQ+ community in America has achieved
remarkable progress in striking down regressive laws, broadening the definition
of hate crimes to include crimes motivated by sexual orientation or gender
identity and taking steps to prevent discrimination against LGBTQ+ people in
employment, health care, housing, lending, and education; and
WHEREAS, ending violence and discrimination against the LGBTQ+
community demands continued diligence to defend the rights of all LGBTQ+
individuals and to ensure civil rights protections for LGBTQ+ families across
our country; and
WHEREAS, we affirm our obligation to uphold the dignity of all people,
and dedicate ourselves to protecting the most vulnerable among us, including
protecting the rights of those parents asserting their rights to educate their
children according to their own beliefs and values.
NOW, THEREFORE, I, Alicia L. Fleury, Mayor of the Town of Trophy
Club and on behalf of the Town Council hereby proclaim the month of June
2022 as:
“Lesbian, Gay, Bisexual, Transgender, and Queer+ Pride Month”
in the Town of Trophy Club, Texas. PASSED AND APPROVED by the Trophy
Club Town Council this 14th day of June, 2022.
Anita Otterson
Acting Town Secretary
Alicia L. Fleury, Mayor
Town of Trophy Club, Texas
7
April 26, 2022 Page 1 of 8
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2
1
TOWN OF TROPHY CLUB
TOWN COUNCIL REGULAR SESSION MINUTES
Wednesday, May 18, 2022; 7 PM
The Trophy Club Town Council met in a Regular Meeting on Wednesday, May 18, 2022. The meeting was held at Town Hall, 1
Trophy Wood Drive in the Council Chambers.
TOWN COUNCIL MEMBERS PRESENT:
Alicia L. Fleury Mayor
Greg Lamont Mayor Pro Tem, Place 1
Jeff Beach Council Member, Place 2
Dennis Sheridan Council Member, Place 3
Karl Monger Council Member, Place 4
LuAnne Oldham Council Member, Place 5
Philip Shoffner Council Member, Place 6
STAFF PRESENT:
Wade Carroll Town Manager
Anita Otterson Acting Town Secretary
David Dodd Town Attorney
Patrick Arata Police Chief
Gary Cochran Deputy Fire Chief
Tony Jaramillo Director of Parks and Recreation
Matt Cox Director of Community Development
CALL TO ORDER AND ANNOUNCE A QUORUM
Mayor Fleury called the meeting to order at 7:02 PM and noted a quorum present with all Council Members present.
INVOCATION
Pastor Joel Quile of BARA Church delivered the invocation. He prayed that everyone does their part to bring peace in the
world. He prayed for our leadership team with new members from the recent election and he prayed that all citizens be
supportive and kind, and thoughtful in their actions.
PLEDGES
Council Member Monger led the pledges to the American Flag and Texas Flag.
ANNOUNCEMENTS AND REPORTS
Mayor Fleury moved up item #5
5.Recognition of the Byron Nelson Bobcat Cheer Gameday Competition Team for winning the UIL 6A Division II Spirit
State Championship for the second consecutive year (Mayor Fleury).
Coach Broadstreet said that she was super proud of this team for their accomplishment this year. More than half the team was
new to the competition this year which made it even a bigger accomplishment. Each member of the team introduced
themselves and Mayor Fleury presented the group with a certificate.
PROCLAMATIONS
8. Issuance of Proclamation 2022-08 recognizing the patriotic meaning of Memorial Day (Council Member Sheridan).
Mayor Fleury presented the proclamation to Terry and Elizabeth Burgess, a Gold Star Family, who lost their son, Army Staff Sgt.
Bryan Burgess, after enemy forces attacked his unit in Afghanistan.
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April 26, 2022 Page 2 of 8
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1
1. Presentation of Service Award to Council Member Philip Shoffner, Place 6. (Mayor Fleury)
Council Members thanked Philip Shoffner for his contributions and service to Trophy Club. Mr. Shoffner was presented with
a chair from the original Council chambers at the MUD Building, a framed dollar bill from a bet that was made
predicting the outcome of his first Council race, and a plaque recognizing his 8 years in office. Mayor Pro Tem Lamont
shared stories of his time serving with Mr. Shoffner. Mr. Shoffner thanked his family for allowing him to serve for so
long, Kevin Carr for mentoring him, Greg Lamont for persuading him to run, and Susan Edstrom for her support. He
thanked each Mayor that he served with and thanked them for their guidance and support. He stated that all 18
council members that he served with all had one thing in common and that was to make Trophy Club better than it was
when they were elected. He noted his accomplishments while serving.
2.Consider and take appropriate action regarding an Ordinance canvassing the returns and declaring the results of the
Town’s General Election held on May 7, 2022, for the purpose of electing (1) Council Member to Place 5 and (1) Council
Member to Place 6 on the Trophy Club Town Council, each for a term of three (3) years; providing for the confirmation
of vote tabulations; identifying the elected officials and terms of office; authorizing the issuance of a certificate of
election; authorizing the issuance of the Canvass of the General Election; and providing an effective date. (Mayor Fleury)
Mayor Fleury read the Ordinance canvassing the returns of the General Election. A motion was made by Mayor Pro Tem
Lamont to approve Ordinance 2022-22 accepting the canvassing of the election returns cast on May 7, 2022, for the purpose
of electing (1) Council Member to Place 5 for a 3-year term, LuAnne Oldham, and (1) Council Member to Place 6 for a 3-year
term, Steve Flynn; and authorizing the issuance of certificates of election; authorizing the issuance of the Canvass of the General
Election effective as of May 18, 2022. The motion was seconded by Council Member Shoffner. The motion carried unanimously.
3. Consider and take appropriate action regarding an Ordinance canvassing the returns and declaring the results of the
Town’s Special Election held on May 7, 2022, for the purpose of holding a Continuation Referendum for the Trophy Club
Crime Control and Prevention District and holding a Reauthorization Election for the sales tax for Street Maintenance
and providing an effective date (Mayor Fleury)
Mayor Fleury read the Ordinance canvassing the returns and declaring the results of the Town’s Special Election. A motion was
made by Mayor Pro Tem Lamont to approve Ordinance 2022-23 declaring the results of the Joint Special Election held on May
7, 2022, relating to a Proposition to continue the Trophy Club Crime Control and Prevention District for 20 years, at a local sales
tax rate of ¼ of 1% and a Proposition relating to the Reauthorization of the local sales and use tax for 4 years at the rate of ¼
of 1% to continue providing revenue for the maintenance and repair of municipal streets effective as of May 18, 2022. The
motion was seconded by Council Member Karl Monger. The motion passed unanimously.
4. Presentation of Certificate of Election and Ceremonial Oath of Office; Swearing-In of Council Member Steve Flynn, Place
6 and Council Member LuAnne Oldham, Place 5. (Mayor Fleury)
Mayor Fleury administered the Ceremonial Oath of Office to Council Member LuAnne Oldham and Council Member Steve
Flynn. The Council Members welcomed them and congratulated them on their win.
PUBLIC COMMENT
Mayor Fleury stated that Public Comment is an opportunity for citizens to address the council on any matter. The Council is not
permitted to discuss or take action on any presentations made to Council. Presentations are limited to matters over which the
Council has authority. Speakers have up to four (4) minutes, or the time determined by the Presiding Officer. Each speaker
must have submitted their request to speak via the Public Portal or have completed the Speaker’s Form or may email
mayorandcouncil@trophyclub.org
Beverly Foley, 8 Oak Village Court, spoke about the CCPD and State statutes that govern what a CCPD is allowed to fund. She
further stated that the CCPD website states that funds would be used for the acquisition of equipment and technology.
However, state statute 363.151 does not list any programs as “equipment and technology”. She is in the process of auditing
10 years of expenditures. She is concerned about CCPD sales tax revenue not being spent as allowed in the state statute. She
doesn’t believe that the Town of Trophy Club has spent funds in line with what is allowed by the statute. She read section
353.151 listing the programs allowed. Ms. Foley had not completed her comments when her time ran out. She was invited back
to the next meeting.9
April 26, 2022 Page 3 of 8
6
2
1
ANNOUNCEMENTS AND REPORTS
6. Summary of the Community Clean-Up held April 30, 2022. (W. Carroll)
Community Development Director Matt Cox provided an update on the event. This year it was moved back to the High School
and everything went very smoothly. Cars started lining up at 6:50 am and a little over 300 cars dropped off HHW. The
unofficial totals of waste collected are: 3800 pounds of paper shredded, over 300 pounds of flammables, and over 2200
pounds of paint. Thank you to Republic for adding an extra hour to the event.
7. Update on Taste of Trophy Club (T. Jaramillo).
Parks and Recreation Director Tony Jaramillo gave an update on the Taste of Trophy Club event. It was the first event of this
kind and he felt it was very successful. An estimated 2500 people attended the event, the entertainment was phenomenal
and everyone had fun. He thanked the sponsors that donated $3500 for the event. The restaurants all did well and one of
them ran out of food; they were impressed with the crowd size. He thanked the TCPRVA, TC police Department, Fire
Department and Streets Department, and his team that worked long hours on the event. He played a short video taken at
the event. Mayor Fleury praised the event.
CONSENT AGENDA
9. Take appropriate action to approve the Town Council Meeting Minutes of April 26, 2022 (A. Otterson).
10. Consider and take appropriate action regarding an Interlocal Cooperation Agreement between the Town of Trophy Club
and Denton County for the use of the Denton County Radio Communications System. (P. Arata)
11. Take appropriate action approving the Interlocal Agreement (ILA) with North Central Texas Council of Governments
(NCTCOG) for the purchase of certain goods and services; and authorizing the Town Manager or his designee to execute
all necessary documents. (M. Cox)
12. Take appropriate action authorizing an agreement for the pavement analysis services between the Town of Trophy Club
and Data Transfer Solutions (DTS) for a fee not to exceed $50,000, over two fiscal years (M. Cox).
13. Consider and take appropriate action increasing Professional Turf Products PO Number 22-00039 from $48,948.50 to
$51,738.52 (T. Jaramillo).
14. Approve the contract extension with Five Stone Creative for Audio / Visual Meeting management Services, increasing
PO 22-00091 from $13,500 to $22,500 ($2,250 per month, 4 months) (W. Carroll).
A motion was made by Mayor Pro Tem Lamont to approve Consent Agenda Items 9 through 14. The motion was seconded by
Council Member Flynn. The motion carried unanimously.
INDIVIDUAL ITEMS
15.Case ME-22-001 (Social Oak Sign Meritorious Exception)
Consider and take appropriate action regarding a request for a Meritorious Exception for a proposed sign for Social Oak
Wine & Whiskey Bar generally located at the northeast corner of SH 114 and Trophy Club Drive addressed as 2230 E. Hwy
114, Suite 550, in PD-30. (M. Cox)
Mr. Cox stated that our ordinances allow for an applicant to apply for a Meritorious Exception for a sign if the sign exceeds
or is outside the parameters set forth. Social Oak has presented an application. Both signs exceed the height allowed by
the PD. Mr. Cox presented photos of the proposed signs and explained that because of the unique design of the building, 10
April 26, 2022 Page 4 of 8
6
2
1
Social Oak has tried to work with the shapes of the building rather than displaying the sign on the brick façade. Mr. Cox
said that the ME was approved by P & Z 6-1, and he recommends approving the exception. Council Member Sheridan
questioned what the lone vote was against the meritorious exception. Mr. Cox stated that they were opposed to the
size.
A motion was made by Mayor Pro Tem Lamont to approve the Meritorious Exception for a proposed sign for Social Oak
Wine & Whiskey Bar generally located at the northeast corner of SH 114 and Trophy Club Drive addressed as 2230 E. Hwy
114, Suite 550, in PD-30. The motion was seconded by Council Member Oldham. The motion carried unanimously.
16.Review of Future Agenda Items List. (W. Carroll)
Town Manager Wade Carroll congratulated new Council Members and gave Council the opportunity to add any new items
to the Future Agenda Items List. Mayor Pro Tem Lamont requested that the minimum acreage requirement for a PD be
addressed. He also asked that a meeting be scheduled soon with the new MUD Board. Council Member Sheridan stated
that Rhylan Rowe has the authority to put the acreage requirement item on the P&Z agenda and he is already working
on it.
EXECUTIVE SESSION
17. Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551 (Texas Open
Meetings Act), the Town Council will recess into executive session to discuss the following:
a. Section 551.087 Economic Development – Deliberate Economic Development Negotiations regarding
prospective commercial projects within the Town of Trophy Club.
b. Section 551.071 Attorney-Client Privilege – Deliberate possible Interlocal Agreement with multiple
governmental entities to provide services to Trophy Club Citizens.
c. Section 551.074 Personnel Matters under Subsection (1) to discuss or deliberate the appointment,
evaluation, and duties of a public officer or employee:
Mayor Pro Tem
Mayor Fleury announced that Council was going into executive session at 8:36 pm.
RECONVENE INTO REGULAR SESSION
Mayor Fleury reconvened the meeting into Regular Session at 8:56 pm.
18.Consider and take appropriate action regarding the appointment of the Mayor Pro Tem; discussion of same (Mayor
Fleury).
Council Member Monger nominated Greg Lamont to continue in his position as Mayor Pro Tem. The nomination was seconded
by Council Member Sheridan. The nomination carried unanimously with Mayor Pro Tem Lamont abstaining from the vote.
ADJOURN
Mayor Fleury adjourned the meeting at 8:57 pm.
_
Alicia L. Fleury, Mayor
Attest:
_
Anita Otterson
Acting Town Secretary
11
Page 1 of 2
To: Mayor and Town Council
From: Mike Erwin, Finance Director
CC: Wade Carroll, Town Manager
Anita Otterson, Interim Town Secretary
Re: Purchase of replacement laptops and desktops from VersaTrust
Town Council Meeting, June 14, 2022
Agenda Item:
Consider and take appropriate action authorizing staff to purchase replacement laptops,
desktops, servers and docking stations from VersaTrust in an amount not to exceed $45,286.94
for the FY22 IS capital equipment replacement.
Strategic Link:
Exercise fiscal discipline.
Background and Explanation
Each year the Town and VersaTrust establish a computer replacement plan and the requested
purchase reflects the replacement plan for FY22. Replacement typically occurs after 3 to 4 years
or as necessary for operations. As previously, the Town compared the VersaTrust quote to a
quote from a State Department of Information Resources (DIR) quote to cover our purchasing
policy requirements. The VersaTrust quote was $50 lower on the laptops and the same price on
other items.
Financial Considerations:
Funding is available in the existing FY22 IS Capital Equipment Replacement Fund. This fund’s
FY22 Approved Budget was $100,000 for replacement items.
Legal Review:
N/A
Board/Commission/Committee Recommendation:
N/A
12
Page 2 of 2
Staff Recommendation:
Staff recommends authorization of the purchase of replacement computers from VersaTrust in
the amount of $45,286.94.
Attachments:
Quote from VersaTrust
Quote from the DIR Vendor
PO for VersaTrust
Mayor Alicia L. Fleury or designee
13
We have prepared a quote for you
TOTC 2022 Annual Replacement
Quote # 000763
Version 1
Prepared for:
Town of Trophy Club
Mike Erwin (*)
merwin@trophyclub.org14
6310 Southwest Blvd
Ste 110
Fort Worth, TX 76109
www.versatrust.com
817-595-0111
Hardware
Description Price Qty Ext. Price
Latitude 5530 Dell Latitude 5530Intel Core i5-1235U (10 Core) 1.30 GHz to 4.40 GHz16
GB Ram256GB Solid State Drive15.6" FHD (1920x1080) Anti Glare, Non-
Touch, 250 nits, HD Camera, WLANWin10 Pro / Wiin11 UpgrBacklit
KeyboardIntel AX211 WiFi 6e 2x2 AC+ BT 5.2 vPro
$1,588.00 10 $15,880.00
Optiplex 5000
SFF
OptiPlex 5000 Small Form Factor12th Generation Intel Core i7-12700 (12
Cores/25MB/20T/2.1GHz to4.9GHz/65W)Windows 11 Pro16GB
Memory256GB Solid State Drive
$1,338.04 8 $10,704.32
Optiplex 5000 OptiPlex 5000 Small Form Factor12th Generation Intel Core i7-12700 (12
Cores/25MB/20T/2.1GHz to4.9GHz/65W)Windows 11 Pro16GB
Memory512GB Solid State Drive
$1,405.26 8 $11,242.08
Precision 3660
Tower
Precision 3660 TowerIntel Core i7-12700 processor (25MB Cache, 12
Core (8P+4E), 2.1GHz to 4.9GHzWin 10 Pro w/ Win 11 Upgr16 GB
Memory512GB Solid State Drive8x DVD+/-RW 9.5mm Optical Disk Drive
$1,934.47 2 $3,868.94
Dock Dell Thunderbolt 4 Dock $359.16 10 $3,591.60
Subtotal:$45,286.94
Page: 2 of 3Quote #000763 v1
15
6310 Southwest Blvd
Ste 110
Fort Worth, TX 76109
www.versatrust.com
817-595-0111
TOTC 2022 Annual Replacement
Prepared by:Prepared for:Quote Information:
Fort Worth Town of Trophy Club Quote #: 000763
Cindy Craft
(817) 595-0111
ccraft@versatrust.com
1 Trophy Wood Dr
Trophy Club, TX 76262
Mike Erwin (*)
(682) 237-2912
merwin@trophyclub.org
Version: 1
Delivery Date: 05/25/2022
Expiration Date: 06/10/2022
Quote Summary
Description Amount
Hardware $45,286.94
Total:$45,286.94
Taxes, shipping, handling and other fees may apply. We reserve the right to cancel orders arising from pricing or other errors.
Fort Worth Town of Trophy Club
Signature:
Name:Cindy Craft
Title:
Date:05/25/2022
Signature:
Name:Mike Erwin (*)
Date:
Page: 3 of 3Quote #000763 v1
16
Pricing Proposal
Quotation #: 22065391
Created On: 5/24/2022
Valid Until: 5/31/2022
TX-Town of Trophy Club SHI Government
Solutions
Cindy Craft
1 Trophy Wood Dr
Att: IS Dept/Accounts Payable
Trophy Club, TX 76262-9700
United States
Phone: 6828314606
Fax:
Email:ccraft@versatrust.com
Stephen Montferret
3828 Pecana Trail
Austin, TX 78749
Phone: 732-652-7689
Fax:732-564-8050
Email:Stephen_Montferret@shi.com
All Prices are in US Dollar (USD)
Product Qty Your Price Total
1 Dell Latitude 5530 |Core_i5_12-1235U|16GB (2DIMMS)|256GB
SS|HD|NT|1920X1080|WLS|W10(w11Plic)|4C|15.6
Dell - Part#: KMCWG
Contract Name: Dell
Contract #: DIR-TSO-3763
Subcontract #: C000000181141
10 $1,638.14 $16,381.40
2 5000 SFF (CTO) i7/16 GM RAM /256 GB SSD - 3Y ProSupport
Dell - Part#: 3000121057996.1
Contract Name: Dell
Contract #: DIR-TSO-3763
Subcontract #: C000000181141
8 $1,338.04 $10,704.32
3 5000 SFF (CTO) i7/16 GB RAM /512 GB SSD - 3Y ProSupport
Dell - Part#: 3000121060008.1
Contract Name: Dell
Contract #: DIR-TSO-3763
Subcontract #: C000000181141
8 $1,405.26 $11,242.08
4 Precision 3660 Tower |CORE_I7_12-12700|16GB(2DIMMS)|512GB SS|AMD RAD_PRO
WX3200|RW|NOWLS|W10(W11Plic)
Dell - Part#: 4CTR8
Contract Name: Dell
Contract #: DIR-TSO-3763
Subcontract #: C000000181141
2 $1,934.47 $3,868.94
5 Dell WD22TB4 - Docking station - Thunderbolt - HDMI, DP, Thunderbolt - GigE - 180
Watt - Brown Box
Dell - Part#: DELL-WD22TB4
Contract Name: Dell
Contract #: DIR-TSO-3763
Subcontract #: C000000181141
10 $359.16 $3,591.60
Subtotal $45,788.34
Shipping $0.00
17
Total $45,788.34
Additional Comments
SHI SPIN: #143012572
SHI-GS SPIN (For Texas customers ONLY): #143028315
For E-rate SPI orders, applicant shall be responsible for payment of any outstanding or ineligible costs if USAC
rejects reimbursement claim in whole or in part.
Please note, if Emergency Connectivity Funds (ECF) will be used to pay for all or part of this quote, please let us
know as we will need to ensure compliance with the funding program.
Hardware items on this quote may be updated to reflect changes due to industry wide constraints and
fluctuations.
Thank you for choosing SHI-GS! The pricing offered on this quote proposal is valid through the expiration date set
above. To ensure the best level of service, please provide End User Name, Phone Number, Email Address and
applicable Contract Number when submitting a Purchase Order.
SHI Government Solutions, Inc. is 100% Minority Owned, Woman Owned Business.
TAX ID# 22-3695478; DUNS# 14-724-3096
The products offered under this proposal are resold in accordance with the terms and conditions of the Contract referenced under
that applicable line item.
18
PURCHASE REQUISITION FORM
PO Number
Date :5/26/2022 Department IT
Vendor (Name & Address)Delivery Address Project#
VersaTrust 1 Trophy Wood Drive
6310 Southwest Blvd., Ste 110 Trophy Club, TX 76262
Fort Worth, Tx 76109
Account Number Description Quantity Unit Amount Total Amount
23-640-83700 Dell Latitude 5530 10 1,588.00 $15,880.00
23-640-83700 Optiplex 5000 8 1,338.04 $10,704.32
23-640-83700 Optiplex 5000 8 1,405.26 $11,242.08
23-640-83700 Precision 3660 2 1,934.47 $3,868.94
23-640-83700 Dell Thunderbolt 4 Dock 10 359.16 $3,591.60
$-
$-
$-
$-
Co-op info:$-
Total $45,286.94
Comments
Mike Erwin
Requested by:Approved by:
Finance Approved by:
The Town of Trophy Club must have a completed Vendor Packet on file before a requisition can be accepted by the Finance Department.
19
Page 1 of 2
To: Mayor and Town Council
From: Patrick Arata, Police Chief
David Jones, interim Fire Chief
CC: Wade Carroll, Town Manager
Anita Otterson, Acting Town Secretary
Re: Shared Governance Communications & Dispatch Services
Town Council Meeting, June 14, 2022
Agenda Item:
Consider and take appropriate action regarding an Interlocal Cooperation Agreement between
the Town and Denton County for the Fiscal Year 2022-2023 Shared Governance Communications
and Dispatch Services System for the Police Department and Fire/EMS Department; and
authorizing the Mayor or her designee to execute all necessary documents (P. Arata).
Strategic Link:
Safety & Security Achieve exceeding high standards for public safety and low crime rate.
Background and Explanation:
This Interlocal Agreement is for Police and Fire/EMS dispatch services for FY 2022 - 2023. The
agreement states Trophy Club Police Department has a total cost of $40,484.00 and the
Fire/EMS Department has a total cost of $10,122.00, for a total of $50,606.00.
Financial Considerations:
Impact to the General Fund budget of $50,606.00 for Police and Fire/EMS for FY 2022 – 2023. This is an
increase of $126.00 from FY2021 -2022.
Legal Review:
The Town Attorney has reviewed this item and concurs with the staff recommendation.
Board/Commission/ or Committee Recommendation:
Not applicable.
20
Page 2 of 2
Staff Recommendation:
Staff recommends Council approve the Interlocal Cooperation Agreement for Shared Governance
Communications & Dispatch Services System.
Attachments:
Interlocal Cooperation Agreement for Shared Governance Communications & Dispatch Services
System
21
Interlocal Cooperation Agreement for
Shared Governance Communications & Dispatch Services System / Trophy Club Fire & Police Departments
2022-23
Page 1
STATE OF TEXAS §
§
COUNTY OF DENTON §
INTERLOCAL COOPERATION AGREEMENT FOR
SHARED GOVERNANCE COMMUNICATIONS & DISPATCH SERVICES SYSTEM
This Interlocal Cooperation Agreement for Shared Governance Communications and Dispatch Services
System, hereinafter referred to as "Agreement", is made by and between Denton County, a political subdivision
of the State of Texas, hereinafter referred to as the “County”, and
Name of Agency: Town of Trophy Club Fire & Police Departments
hereinafter referred to as “Agency”.
WHEREAS, the County is a duly organized political subdivision of the State of Texas engaged in
the administration of county government and related services for the benefit of the citizens of Denton
County, Texas; and
WHEREAS, the Agency is duly organized and operating under the laws of the State of Texas
engaged in the provision of municipal government and/or related services for the benefit of the citizens of
Agency; and
WHEREAS, parties agree that the utilization of combined communications and dispatch services
system will be in the best interests of both the County and the Agency,
WHEREAS, the County and the Agency mutually desire to be subject to the provisions of the
Interlocal Cooperation Act of the V.T.C.A. Government Code, Chapter 791; and
NOW THEREFORE, the County and the Agency, for the mutual consideration hereinafter stated,
agree and understand as follows:
1. PURPOSE. The Denton County Sheriff (“Sheriff”) has the facilities to provide emergency
telecommunications and dispatch services throughout Denton County. The Agency wishes to utilize the
Sheriff’s available telecommunications and dispatch services (“Services”) during the term of this
agreement.
2. ADVISORY BOARD. The Denton County Sheriff’s Office will establish an Advisory
Board for the Shared Governance Communication and Dispatch System “Advisory Board”. The
membership of the board shall be the Chief of each Agency, or designee. The Advisory Board may advise
and make recommendations to the Sheriff and the Sheriff’s Office on matters relating to the
Communications Center, as well as the recommendations for the Annual Agency Workload and Cost
Statistics, within the limitations set forth in paragraph 6.1, herein.
3. TERM OF AGREEMENT. The initial term of this Agreement shall be for a one-year period
beginning October 1, 2022 and ending on September 30, 2023.
4. TERMINATION OF AGREEMENT. Either party may terminate this agreement, with
or without cause, after providing ninety (90) days written notice to the other party.
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Interlocal Cooperation Agreement for
Shared Governance Communications & Dispatch Services System / Trophy Club Fire & Police Departments
2022-23
Page 2
5. ANNUAL SERVICE FEE. Each Agency shall pay to the County a fee for services based
on the workload generated by the Agency.
5.1. Agency shall pay to County the Total Amount on Exhibit “A”.
5.2. The Agency shall complete Exhibit “A”, Agency Payment Worksheet, to identify
the payment terms preferred by Agency. Agency is responsible for sending
payments to County
5.3. The fee for service will be based on the pro rata share of the workload generated
by the Agency.
5.4. County agrees to provide Agency a proposed service fees for the next budget/fiscal
year as agreed by the parties.
5.5 If this Agreement is terminated prior to the expiration of the term of the
Agreement, payment shall be pro-rated by written agreement between the parties.
5.6 Dispatch costs for the upcoming fiscal year are calculated utilizing 50% of the
approved Communications Budget for the current fiscal year and agency
workload statistics from the previous fiscal year.
Agency workload percentages are calculated by:
5.6.1. Determining the agency’s percentage of total Calls For Service (CFS)
5.6.2 Determining the agency’s percentage of total Officer Initiated Activity
(OIA)
5.6.3 Averaging the values from # 5.6.1 & # 5.6.2
5.6.4 Determining the percentage of OIA that is Mobile Data Computer
(MDC) activity
5.6.5 Determining agency OIA that is not MDC Activity
5.6.6 Determining adjusted percentage of OIA that is MDC activity by
dividing value of # 5.6.5 by total OIA
5.6.7 Determining agency CFS that are public requests by subtracting agency
assists or mutual aid calls from the agency’s CFS
5.6.8 Determining adjusted percentage of total CFS that are public requests by
dividing value of # 5.6.7 by total CFS
5.6.9 Determining agency workload percentage by calculating average of
# 5.6.6 and # 5.6.8
5.6.10 Determining agency final cost by workload by multiplying value of
# 5.6.9 against 50% of the approved Communications budget
6. COUNTY SERVICES AND RESPONSIBILITIES. The County agrees to provide the
following services and responsibilities:
6.1 The Sheriff shall have the sole discretion as to the method of providing the Services
including, but not limited to the order of response to calls, and shall be the sole judge as to the most
expeditious and effective manner of handling and responding to calls for service or the rendering thereof.
The Sheriff shall have the sole discretion as to the method and final decision regarding the annual workload
and cost statistics. The Sheriff will devote sufficient time to insure the performance of all duties and
obligations set forth herein.
6.2 County shall furnish full-time communications services including a twenty-four
(24) hours a day, seven (7) days a week public safety answering point, radio services, dispatching services,
or law enforcement transmission originating from AGENCY requesting law enforcement and fire
23
Interlocal Cooperation Agreement for
Shared Governance Communications & Dispatch Services System / Trophy Club Fire & Police Departments
2022-23
Page 3
protection services and access to local, regional, state, and national data bases and telecommunications
systems.
6.3 The services provided by County include the following:
6.3.1 twenty-four (24) hours a day, seven (7) days a week public safety answering
point;
6.3.2. receiving emergency and routine calls for law enforcement, fire, and medical
services;
6.3.3 directing a response to said calls by dispatching the appropriate law
enforcement, fire, and medical services;
6.3.4. providing on-going communication support to the emergency personnel in the
field; and
6.3.5 updating, maintaining, and managing the County owned radio
communications system, computer systems, support files, and resource
materials necessary to accomplish the above.
6.4 County may add new Agencies not currently served by Denton County at the
discretion of Denton County and the Denton County Sheriff’s Office.
7. AGENCY RESPONSIBILITIES. The Agency agrees to the following responsibilities:
7.1 Providing accurate current GIS data of the corporate limits and extraterritorial
jurisdiction of the Agency.
7.2 Furnish County with a current list of all Officers and Reserves authorized by
Agency to use the communications system.
7.3 Agency is responsible for the costs and upgrades associated with maintaining
Agency’s communication equipment.
7.4 Agency agrees to abide by all laws of the United States and the State of Texas and
all present or hereafter approved rules, policies and procedures of TLETS, NLETS,
TCIC, NCIC and any other system now or in the future associated with TLETS
concerning the collection, storage, processing, retrieval, dissemination and
exchange of information for criminal justice purposes
7.5 Adherence to all Sheriff’s Office communications rules and regulations.
7.6 Agency agrees to provide all necessary and required TLETS paperwork. See Exhibit
“B”.
7.7 Appoint representative and agree to participate in the Advisory Board.
7.8 Agency is responsible for sending payments to County as more fully described in
Exhibit “A” to this Agreement.
8. AGREEMENT. The parties acknowledge they have read and understand and intend to be
bound by the terms and conditions of this Agreement. This Agreement contains the entire understanding
between the parties concerning the subject matter hereof. No prior understandings, whether verbal or
written, between the parties or their agents are enforceable unless included in writing in this agreement.
This Agreement may be amended only by written instrument signed by both parties.
9. AGREEMENT LIASONS. Each party to this agreement shall designate a Liaison to insure
the performance of all duties and obligations of the parties. The Liaison for each party shall devote
sufficient time and attention to the execution of said duties on behalf of the Party to ensure full compliance
with the terms and conditions of this Agreement.
24
Interlocal Cooperation Agreement for
Shared Governance Communications & Dispatch Services System / Trophy Club Fire & Police Departments
2022-23
Page 4
10. ASSIGNMENT. Neither party shall assign, transfer, or sub-contract any of its rights,
burdens, duties, or obligations under this Agreement without the prior written permission of the other party to
this Agreement.
11. AGENCY LIABILITY. The Agency understands and agrees that the Agency, its
employees, servants, agents, and representatives shall at no time represent themselves to be employees,
servants, agents, and/or representatives of the County. The Agency shall not be required to indemnify nor
defend County for any liability arising out of the wrongful acts of employees or agents of County to the
extent allowed by Texas law.
12. COUNTY LIABILITY. The County understands and agrees that the County, its employees,
servants, agents, and representatives shall at no time represent themselves to be employees, servants, agents,
and/or representatives of the Agency. The County shall not be required to indemnify nor defend Agency
for any liability arising out of the wrongful acts of employees or agents of Agency to the extent allowed by
Texas law.
13. DISPUTES/RECOURSE. County and Agency agree that any disputes or disagreements that
may arise which are not resolved at the staff level by the parties should be referred to the Appointed Liaisons
for each entity. Any further disputes arising from the failure of either Agency or County to perform and/or
agree on proportionate reduction in fees shall be submitted to mediation, with the parties splitting the
mediation fees equally. It is further agreed and understood that the scope of matters to be submitted to
dispute mediation as referenced above is limited to disputes concerning sufficiency of performance and
duty to pay or entitlement, if any, to any reduced fee or compensation. Any other disputes or conflicts
involving damages or claimed remedies outside the scope of sufficiency of performance and compensation
adjustment shall be referred to a court of competent jurisdiction in Denton County, Texas.
14. EXHIBITS. Attached hereto, and referred to elsewhere in this Agreement are the following
Exhibits, which are hereby incorporated by reference.
Exhibit A Agency Payment Worksheet
Exhibit B TEXAS LAW ENFORCEMENT TELECOMMUNICATION
SYSTEM (TLETS) NON - TWENTY-FOUR HOUR
TERMINAL AGENCY AGREEMENT
15. MULTIPLE ORIGINALS. It is understood and agreed that this Agreement may be
executed in a number of identical counterparts, each of which shall be deemed an original for all purposes.
25
Interlocal Cooperation Agreement for
Shared Governance Communications & Dispatch Services System / Trophy Club Fire & Police Departments
2022-23
Page 5
16. NOTICES. All notices, demands or other writings may be delivered by either party by U.S. First Class
Mail or by other reliable courier to the parties at the following addresses:
County: 1 Denton County Judge
Denton County Commissioners Court
1 Courthouse Drive, Ste 3100
Denton, Texas 76208
2 Denton County Sheriff
Denton County Sheriff’s Office
127 N. Woodrow Lane
Denton, Texas 76205
3 Assistant District Attorney
Counsel to the Sheriff
127 N. Woodrow Lane
Denton, Texas 76205
Name of Agency: Town of Trophy Club Fire & Police Departments
Contact Person Mayor Alicia Fleury
Address 1 Trophy Wood Dr.
City, State, Zip Trophy Club, TX 76262
Telephone 682-237-2900
Email afleury@trophyclub.org
17. SEVERABILITY. The validity of this Agreement and/or any of its terms or provisions, as
well as the rights and duties of the parties hereto, shall be governed by the laws of the State of Texas.
Further, this Agreement shall be performed and all compensation payable in Denton County, Texas. In the
event that any portion of this Agreement shall be found to be contrary to law, it is the intent of the parties
hereto that the remaining portions shall remain valid and in full force and effect to the extent possible.
18. THIRD PARTY. This Agreement is made for the express purpose of providing
communications and dispatch services, which both parties recognize to be a governmental function. Except
as provided in this Agreement, neither party assumes any liability beyond that provided by law. This
Agreement is not intended to create any liability for the benefit of third parties.
19. VENUE. This agreement will be governed and construed according to the laws of the State
of Texas. This agreement shall be performed in Denton County, Texas.
20. WAIVER. The failure of County or Agency to insist upon the performance of any term or
provision of this Agreement or to exercise or enforce any right herein conferred, or the waiver of a breach
of any provision of this Agreement by either party, shall not be construed as a waiver or relinquishment to
any extent of either party’s right to assert or rely upon any such term or right, or future breach of such
provision, on any future occasion.
21. AUTHORIZED OFFICIALS. Each party has the full power and authority to enter into and
perform this Agreement. The persons executing this Agreement represent they have been properly
authorized to sign on behalf of their governmental entity.
26
Interlocal Cooperation Agreement for
Shared Governance Communications & Dispatch Services System / Trophy Club Fire & Police Departments
2022-23 Page 6
22.CURRENT FUNDS. All payments made by Agency to County pursuant to this Agreement
shall be from current revenues available to Agency.
23.DISPATCH & COMMUNICATION RECORDS. The parties acknowledge that the
Denton County Sheriff’s Office may release dispatch and communication records of Agency pursuant to
the Texas Public Information Act until such a time that the parties agree to transfer such responsibility to
Agency.
DENTON COUNTY, TEXAS AGENCY
________________________________________ ______________________________________
Andy Eads, County Judge
Denton County Commissioners Court
1 Courthouse Drive, Ste 3100
Denton, Texas 76208
(940)349-2820
Alicia Fleury, Mayor
Town of Trophy Club
1 Trophy Wood Dr.
Trophy Club, TX 76262
682-237-2900
EXECUTED duplicate originals on this
Date:________________________
Approved as to content:
_____________________________
Denton County Sheriff’s Office
Approved as to form:
_____________________________
Assistant District Attorney
Counsel to the Sheriff
EXECUTED duplicate originals on this
Date:___________________________
Approved as to content:
_____________________________
Interim Fire Chief David Jones
_____________________________
Police Chief Patrick Arata
Approved as to form:
_______________________________
Attorney for Agency
27
Exhibit A
2022-23 Budget Year
Denton County Sheriff’s Office
Communications Agreement
Agency Payment Worksheet
Agency: Town of Trophy Club Fire & Police
Departments
Payment Contact Person:
Chief Arata, Chief Taylor and/or April
Duvall
Phone Number: 682-237-2900
Email(s):
parata@trophyclub.org
david.jones@trophyclub.org or
aduvall@trophyclub.org
Address: 1 Trophy Wood Dr.
City, State, Zip Trophy Club, TX 76262
AGENCY TOTAL AMOUNT DUE
$ 10,122.00 Fire
$ 40,484.00 Police
$ 50,606.00 Total
Agency Should Include this Worksheet with Each Payment Sent to Denton County.
Make checks payable to: Denton County
Mail payments to: Communications Agreement Payments
Denton County Auditor
1 Courthouse Drive, Ste 2000
Denton, Texas 76208
Payment Plan Options
Agency MUST
Select One
Payment Option
1 One Annual Payment (100%)
2 Two Payments (50%)
3 Four Payments (25%)
4 Twelve Monthly Payments
5 Other Payment Option
28
Exhibit B
TEXAS LAW ENFORCEMENT TELECOMMUNICATION SYSTEM (TLETS)
NON - TWENTY-FOUR HOUR TERMINAL AGENCY AGREEMENT 2022-2023
Twenty-Four Hour Terminal Agency DENTON COUNTY SHERIFF’S OFFICE
Non Twenty-Four Hour Terminal Agency Trophy Club Police Department
This document constitutes an agreement between the following parties:
The Twenty-Four Hour Terminal Agency agrees to make entries into the Texas Crime Information Center (TCIC) and the
National Crime Information Center (NCIC) computers for the Non Twenty-Four Hour Terminal Agency.
All records must be entered with the Twenty-Four Hour Agency’s ORI, and all case reports and original warrants must be
held at the Twenty-Four Hour Agency for hit confirmation purposes.
The Non Twenty-Four Hour Agency agrees to abide by all laws of the United States and the State of Texas and all present
or hereafter approved rules, policies and procedures of TLETS, NLETS, TCIC, NCIC and any other system now or in the
future associated with TLETS concerning the collection, storage, processing, retrieval, dissemination and exchange of
information for criminal justice purposes.
The Twenty-Four Hour Agency reserves the right to suspend service to the Non Twenty-Four Hour Agency which may
include canceling of records entered for the Non Twenty-Four Hour Agency when applicable policies are violated. The
Twenty-Four Hour Agency may reinstate service following such instances upon receipt of satisfactory assurances that such
violations have been corrected.
In order to comply with NCIC policies established by the NCIC Advisory Policy Board, the Non Twenty-Four Hour Agency
agrees to maintain accurate records of all TCIC/NCIC entries made through the Twenty-Four Hour Agency and to
immediately notify the Twenty-Four Hour Agency of any changes in the status of those reports to include the need for
cancellation, addition, deletion or modification of information. The Twenty-Four Hour Agency agrees to enter, update and
remove all records for the Non Twenty-Four Hour Agency on a timely basis, as defined by NCIC.
In order to comply with NCIC Validation requirements, the Non Twenty-Four Hour Agency agrees to perform all validation
procedures as required by NCIC on all records entered through the Twenty-Four Hour Agency.
Either the Twenty-Four Hour Agency or the Non Twenty-Four Hour Agency may, upon thirty days written notice,
discontinue this agreement.
To the extent allowed by the laws of the State of Texas, the Non Twenty-Four Hour Agency agrees to indemnify and save
harmless the Twenty-Four Hour Agency as well as the DPS, its Director and employees from and against all claims,
demands, actions and suits, including but not limited to any liability for damages by reason of or arising out of any false
arrests or imprisonment or any cause of the Non Twenty-Four Hour Agency or its employees in the exercise of the
enjoyment of this Agreement.
In witness whereof, the parties hereto caused this agreement to be executed by the proper officers and officials.
DENTON COUNTY SHERIFF’S OFFICE AGENCY
Signature: Signature:
By: Tracy Murphree By: Patrick Arata
Title: Denton County Sheriff Title: Police Chief
Date: ________________________________ Date: 29
Page 1 of 2
To: Mayor and Town Council
From: Wade Carroll, Town Manager
CC: Anita Otterson, Interim Town Secretary
Re: Suspend the June 17, 2022 effective date of the Company's (Oncor) rate increase
for the maximum period permitted by law.
Town Council Meeting, June 14, 2022
Agenda Item:
Consider and take appropriate action authorizing a resolution to suspend the June 17,
2022 effective date of the Company's rate increase for the maximum period permitted by law to
allow the Town, working in conjunction with the Steering Committee of Cities Served by Oncor,
to evaluate the filing, determine whether the filing complies with law, and if lawful, to determine
what further strategy, including settlement, to pursue.
Strategic Link:
Exercise fiscal discipline.
Background and Explanation
Oncor Electric Delivery Company ("Oncor" or "the Company") filed an application on or
about May 13, 2022 with cities retaining original jurisdiction seeking to increase system-wide
transmission and distribution rates by about $251 million or approximately 4.5% over present
revenues. The Company asks the City to approve an 11.2% increase in residential rates and a
1.6% increase in street lighting rates. If approved, a residential customer using 1,300 kWh per
month would see a bill increase of about $6.02 per month.
The resolution suspends the June 17, 2022 effective date of the Company's rate increase
for the maximum period permitted by law to allow the City, working in conjunction with the
Steering Committee of Cities Served by Oncor, to evaluate the filing, determine whether the filing
complies with law, and if lawful, to determine what further strategy, including settlement, to
pursue.
The law provides that a rate request made by an electric utility cannot become effective
until at least 35 days following the filing of the application to change rates. The law permits the
City to suspend the rate change for 90 days after the date the rate change would otherwise be 30
Page 2 of 2
effective. If the City fails to take some action regarding the filing before the effective date,
Oncor's rate request is deemed administratively approved.
The Town of Trophy Club is a member of a 169-city coalition known as the Steering
Committee of Cities Served by Oncor ("Steering Committee"). The Steering Committee has been
in existence since the late 1980s. It took on a formal structure in the early 1990s when cities
served by the former TXU gave up their statutory right to rate case expense reimbursement in
exchange for higher franchise fee payments. Empowered by city resolutions and funded by per
capita assessments, the Steering Committee has been the primary public interest advocate
before the Public Utility Commission, the Courts, and the Legislature on electric utility regulation
matters for the last 30 years.
Although Oncor has increased rates many times over the past few years, this is the first
comprehensive base rate case for the Company since March 2017.
Financial Considerations:
N/A.
Legal Review:
N/A
Board/Commission/Committee Recommendation:
N/A
Staff Recommendation:
Staff recommends authorization of the resolution suspending the effective date of June 17,
2022.
Attachments:
Resolution 2022-05
Mayor Alicia L. Fleury or designee
31
1669/35/7314189.1 1
RESOLUTION NO. ____________________
RESOLUTION OF THE TOWN OF TROPHY CLUB
SUSPENDING THE JUNE 17, 2022 EFFECTIVE DATE OF
ONCOR ELECTRIC DELIVERY COMPANY’S
REQUESTED RATE CHANGE TO PERMIT THE TOWN
TIME TO STUDY THE REQUEST AND TO ESTABLISH
REASONABLE RATES; APPROVING COOPERATION
WITH THE STEERING COMMITTEE OF CITIES SERVED
BY ONCOR TO HIRE LEGAL AND CONSULTING
SERVICES AND TO NEGOTIATE WITH THE COMPANY
AND DIRECT ANY NECESSARY LITIGATION AND
APPEALS; FINDING THAT THE MEETING AT WHICH
THIS RESOLUTION IS PASSED IS OPEN TO THE PUBLIC
AS REQUIRED BY LAW; REQUIRING NOTICE OF THIS
RESOLUTION TO THE COMPANY AND LEGAL
COUNSEL FOR THE STEERING COMMITTEE
WHEREAS, on or about May 13, 2022, Oncor Electric Delivery Company (Oncor),
pursuant to PURA §§ 33.001 and 36.001 filed with the Town of Trophy Club a Statement of
Intent to increase electric transmission and distribution rates in all municipalities exercising
original jurisdiction within its service area effective June 17, 2022; and
WHEREAS, the Town of Trophy Club is a member of the Steering Committee of Cities
Served by Oncor (“Steering Committee”) and will cooperate with the 169 similarly situated city
members and other city participants in conducting a review of the Company’s application and to
hire and direct legal counsel and consultants and to prepare a common response and to negotiate
with the Company prior to getting reasonable rates and direct any necessary litigation; and
WHEREAS, PURA § 36.108 grants local regulatory authorities the right to suspend the
effective date of proposed rate changes for ninety (90) days after the date the rate change would
otherwise be effective; and
WHEREAS, PURA § 33.023 provides that costs incurred by Cities in ratemaking
proceedings are to be reimbursed by the regulated utility.
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS:
1. That the June 17, 2022 effective date of the rate request submitted by Oncor on or
about May 13, 2022, be suspended for the maximum period allowed by law to permit adequate
time to review the proposed changes and to establish reasonable rates.
32
1669/35/7314189.1 2
2. As indicated in the Town’s resolution approving membership in the Steering
Committee, the Executive Committee of Steering Committee is authorized to hire and direct
legal counsel and consultants, negotiate with the Company, make recommendations regarding
reasonable rates, and to intervene and direct any necessary administrative proceedings or court
litigation associated with an appeal of a rate ordinance and the rate case filed with the City or
Public Utility Commission.
3. That the Town’s reasonable rate case expenses shall be reimbursed by Oncor.
4. That it is hereby officially found and determined that the meeting at which this
Resolution is passed is open to the public as required by law and the public notice of the time,
place, and purpose of said meeting was given as required.
5. A copy of this Resolution shall be sent to Oncor, Care of Howard V. Fisher,
Oncor Electric Delivery Company LLC, 1616 Woodall Rodgers Freeway, Dallas, Texas 75202
and to Thomas Brocato, Counsel to the Steering Committee, at Lloyd Gosselink Rochelle &
Townsend, P.C., P.O. Box 1725, Austin, Texas 78767-1725.
PASSED AND APPROVED this the __________ day of _________________________,
2022.
____________________________________
Mayor, Town of Trophy Club
________________
ATTEST:
_____________________________
_____________________________
33
EXHIBIT 2
PAGE 1 OF 2
CITIES THAT HAVE CEDED ORIGINAL JURISDICTION
Abbott
Alma
Alvarado
Alvord
Angus
Anna
Annetta North
Annetta South
Annona
Appleby
Argyle
Athens
Aurora
Bangs
Barry
Bartlett
Bellevue
Blanket
Blooming Grove
Boyd
Brownsboro
Buckholts
Buffalo
Burke
Bynum
Caddo Mills
Cameron
Campbell
Caney City
Canton
Carbon
Celeste
Centerville
Chico
Chireno
Clarksville
Cockrell Hill
Collinsville
Comanche
Como
Cool
Corinth
Corsicana
Crandall
Crockett
Crowley
Cumby
Cushing
Dawson
Dean
Dorchester
Dublin
Ector
Edgecliff Village
Edgewood
Edom
Elgin
Elkhart
Emhouse
Enchanted Oaks
Eureka
Eustace
Everman
Forney
Frost
Garrett
Gholson
Godley
Golinda
Goodlow
Gorman
Grandfalls
Grandview
Granger
Grapeland
Gun Barrel City
Gunter
Hebron
Hewitt
Hickory Creek
Hideaway
Holland
Honey Grove
Hubbard
Hudson
Huntington
Hutto
Italy
Itasca
Jewett
Jolly
Josephine
Joshua
Justin
Kaufman
Keene
Kemp
Kerens
Knollwood
Krum
Ladonia
Lake Bridgeport
Lake Dallas
Lakeside City
Latexo
Lavon
Leona
Leroy
Lindsay
Lipan
Lorena
Lovelady
Lowry Crossing
Lucas
Mabank
Malakoff
Malone
Marquez
McGregor
Melissa
Melvin
Mertens
Milano
Mildred
Milford
Millsap
Mobile City
Moody
Morgan's Point Resort
Mount Calm
Murchison
Mustang
34
EXHIBIT 2
PAGE 2 OF 2
CITIES THAT HAVE CEDED ORIGINAL JURISDICTION
Nacogdoches
Navarro
Nevada
New Chapel Hill
New Fairview
Newark
Neylandville
Northlake
Oak Grove
Oak Leaf
Oak Valley
Oakwood
Oglesby
Ovilla
Payne Springs
Pecan Gap
Pecan Hill
Penelope
Pflugerville
Pleasant Valley
Ponder
Post Oak Bend
Powell
Poynor
Princeton
Pyote
Quinlan
Ranger
Reno - Lamar County
Reno - Parker County
Retreat
Rhome
Rice
Richland
Rockdale
Rogers
Rosser
Roxton
Royse City
Runaway Bay
Sadler
Savoy
Shady Shores
Southmayd
Springtown
St. Paul
Streetman
Taylor
Terrell
Thorndale
Thorntonville
Thrall
Tira
Tool
Trinidad
Valley View
Van Alstyne
Venus
Weir
Wells
West
Westbrook
Wickett
Wills Point
Windom
Wolfe City
Yantis
Zavalla
35
1669/35/7314214.1
816 Congress Avenue, Suite 1900
Austin, Texas 78701
Telephone: (512) 322-5800
Facsimile: (512) 472-0532
www.lglawfirm.com
Mr. Brocato’s Direct Line: (512) 322-5857
Email: tbrocato@lglawfirm.com
M E M O R A N D U M
TO: Steering Committee of Cities Served by Oncor Members
FROM: Thomas Brocato
Jamie Mauldin
Roslyn Dubberstein
DATE: May 16, 2022
RE: Oncor Electric Delivery Company's Statement of Intent to Increase Rates Suspension
Packet
ACTION REQUIRED TO SUSPEND THE EFFECTIVE DATE BY JUNE 17, 2022
On Friday, May 13, 2022, Oncor filed a Statement of Intent to Increase Rates with all cities in its
service area that retain original jurisdiction. The Company is seeking to increase rates by approximately
$251 million over rates currently in place, or approximately 4.5% over present revenues. Residential
customers would see an 11.2% increase in rates. If approved, a residential customer using 1,300 kWh per
month would see a bill increase of about $6.02 per month. Additionally, the Company proposes to
increase street lighting rates by 1.6%.
The rate increase requested by Oncor will become effective on June 17, 2022, unless the city
takes action to suspend the effective date. By statute, cities are permitted to extend the effective date by
up to 90 days in order to study the filing. The city must take action to suspend the effective date by
June 17, 2022. If your city does not have a regular council meeting scheduled before June 17th or is
otherwise unable to take action on the suspension resolution June 17th, please contact us as soon as
possible.
Attached to this memo is a model suspension resolution and staff report. In the past, Oncor local
managers have provided cities with a model denial resolution and may recommend that the city
immediately deny the rate request. If this occurs, we do not recommend that you deny the request at this
time. Suspending the effective date allows cities more time to review the application and decide on the
final action, including settlement or denial of Oncor's requested rate increase.
The Steering Committee of Cities Served by Oncor will discuss Oncor’s rate request at the
quarterly meeting on June 2, 2022. During the call there will also be an opportunity for Steering
Committee members to discuss strategy with Steering Committee consultants and attorneys.
If you have any questions, please feel free to contact us:
Thomas – tbrocato@lglawfirm.com / 512-322-5857
Jamie – jmauldin@lglawfirm.com / 512-322-5890
Roslyn – rdubberstein@lglawfirm.com / 512-322-5802 36
37
38
39
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Page 1 of 2
To: Mayor and Town Council
From: Matt Cox, Director of Community Development
CC: Wade Carroll, Town Manager
Anita Otterson, Acting Town Secretary
Re: Approval of Junction Way Engineering
Town Council Meeting, June 14, 2022
Agenda Item:
Take appropriate action regarding the expenditure of $40,000 paid to Teague Nall & Perkins for
the topographic survey, design, and civil engineering for the extension of Junction Way.
Background and Explanation:
The Junction Way project is located on the East side of Town near the end of Indian Creek Drive.
The construction portion of the project was approved at the Town Council meeting on April 26,
2022 for an amount not to exceed $352,650. Staff is requesting the authorization of professional
services of Teague Nall & Perkins (TNP) for topographic survey, study and schematic design, and
civil engineering for a fixed fee of $40,000 in Exhibit A. The Town’s Municipal Utility District
(MUD) has agreed to share the cost of the engineering for their portion of the project in the
amount of $7,755; the Town will be responsible for the remaining balance of $32,245 to TNP.
Financial Considerations:
Funding is available with the Series 2021 bond proceeds. If approved, a budget amendment
appropriating these funds will be brought before Council by the end of the fiscal year.
Legal Review:
The Town Attorney has reviewed and concurs with the split of the costs with the MUD for the
roadway engineering.
Board/Commission/ or Committee Recommendation:
Not applicable
Staff Recommendation:
Staff recommends approval of the expenditure to TNP not to exceed $40,000.
42
Page 2 of 2
Attachments:
Exhibit A- TNP Agreement
Exhibit B- PO for TNP
43
TNP Firm Registrations
Texas Board of Professional Engineers and Land Surveyors | Engineering Firm No. F-230 | Surveying Firm No. 10011600 | 10194381 | 10011601
Georgia Board of Professional Engineers Firm No. PEF007431 | Texas Board of Architectural Examiners Firm No. BR 2673
AUTHORIZATION FOR PROFESSIONAL SERVICES
PROJECT NAME: Town of Trophy Club
Junction Way Improvements
Topo Survey and Site
TNP PROJECT NUMBER: TRO _____________
CLIENT: Town of Trophy Club
Attn: Wade Carroll
ADDRESS: 1 Trophy Wood Drive
Trophy Club, TX 76262
Town of Trophy Club (CLIENT) hereby requests and authorizes Teague Nall and Perkins, Inc.,
(CONSULTANT) to perform the following services:
Article I
SCOPE OF BASIC SERVICES:
Provide partial topographic survey of Junction Way extension and site plan exhibits and cost estimates of the
proposed roadway improvements, located in Trophy Club, Texas.
Article II
COMPENSATION to be on a basis of the following:
1. BASIC SERVICES: The CLIENT agrees to pay the CONSULTANT a fixed fee as shown below:
Topographic Survey: Thirteen Thousand Hundred Dollars ($13,000);
Junction Way/Parking Lot Study & Schematic Design & Cost Opinion: Seven Thousand
Dollars ($7,000);
Civil Engineering: Twenty Thousand Hundred Dollars ($20,000);
BASIC SERVICES as outlined and according to Attachment ‘A’.
2. REIMBURSABLE EXPENSES: REIMBURSABLE EXPENSES will consist of printing, reproduction,
CAD plotting costs, mileage, delivery charges, parking fees, submittal fees, and application fees.
Standard reimbursable expenses are outlined in Attachment ‘C’.
3. ADDITIONAL SERVICES: ADDITIONAL SERVICES shall be any service provided by the
CONSULTANT which is not specifically included in BASIC SERVICES as defined. ADDITIONAL
SERVICES shall include, but shall not be limited to:
a.) Subcontract charges not described in BASIC SERVICES or Attachment ‘A’;
b.) Platting;
c.) Environmental Assessments; 44
Page 2
d.) Storm Water Pollution Prevention Plan (SWPPP)
e.) Preparation of Encroachment or Access Agreement;
f.) Franchise Utility Extensions or Relocations;
g.) Offsite Public Utility Extensions (Water, Sanitary Sewer, and/or Storm Drainage);
h.) Water or Sanitary Sewer Study/Modeling;
i.) Storm Water Detention Design;
j.) Drainage Studies – Integrated Storm Water Management (iSWM)
k.) Screen Wall Design;
l.) Traffic Impact Analysis (TIA), or other engineering studies;
m.) SUE Services;
n.) Abstract Services or Easement Research;
o.) ALTA Survey;
p.) Permitting;
q.) LEED Certification Design;
r.) Trips and meetings beyond a 50-mile radius of Fort Worth;
ADDITIONAL SERVICES shall be considered additional work and shall be reimbursed at
standard TNP hourly rates or TNP standard rates for items provided in-house, or direct expenses
times a multiplier of 1.10 for non-labor, subcontract or mileage items.
4. PAYMENT TERMS: CLIENT shall be billed monthly for services rendered and pay promptly
upon receipt of invoice. Delays of transmitting payments to CONSULTANT more than 30 days
from invoice date may result in cessation of services until payment is received.
Article III
SCHEDULE: The proposed services shall begin upon authorization to proceed.
Article IV
CONTRACT PROVISIONS: Contract provisions are attached hereto and made a part hereof.
Please execute and return a signed copy for our files. Receipt of an executed copy of this contract will serve
as notice to proceed. No work shall commence on the project until an executed copy of this contract is received
by CONSULTANT. By signing below, the signer warrants that he or she is authorized to execute binding
contracts for the CLIENT for the services indicated.
Approved by CLIENT: Accepted by CONSULTANT:
Town of Trophy Club Teague Nall and Perkins, Inc.
By: By: Tom Rutledge
Title: Title: Executive Vice President
Date: Date: April 27, 2022
45
Page 3
ATTACHMENT ‘A’
Teague Nall and Perkins, Inc., (TNP) shall render the following professional services (BASIC SERVICES)
necessary for the development of the project.
SCOPE OF SERVICES:
TOPOGRAPHIC SURVEY
Provide a topographic survey of the extension of Junction Way and associated parking lot improvements. The
survey will include, but is not limited to, surveying of existing site features and all underground and above
ground utilities as available from information provided by DigTESS. Grade elevation contours at 1-foot
intervals will be developed with spot elevations on pavements and structures; location of significant trees and
an outline of major existing vegetation areas (if applicable). Based on available records, the property i s
platted and no platting is anticipated. As part of the topographic survey, the boundary will be located from
record and by locating property corners. The survey will be generated in AutoCAD 2020.
Topographic Survey will include the following items:
• Establish horizontal control points as needed throughout the project.
• Establish vertical benchmarks as needed throughout the project. The elevations will be per the City datum.
• The visible improvements such as fences, buildings, signs, etc. will be located and shown on the survey.
• Elevations obtained within the area outlined in the attached Exhibit
• Visible utilities such as power poles, manholes and valves.
• Prepare a topographic drawing in digital format showing 1-foot contour intervals and the items listed above.
The format will be provided in Civil 3D 2020.
JUNCTION WAY/PARKING LOT STUDY & SCHEMATIC DESIGN & COST OPINION
The scope of work will included preparing a parking lot study and Junction Way extension layout to be
reviewed by Town Staff. TNP will develop parking study exhibits and cost estimates based on topographic
survey completed. The layout will be developed and provided to the Town for rev iew and approval. In
addition to the parking layout, a conceptual opinion of probable construction cost will be developed to estimate
the construction costs of the drive extension, parking lot layout and associated improvements.
Upon completion of the Scope of Work, the deliverables identified below will enable the Town to make an
informed decision regarding the proposed Junction Way extension and parking lot improvements.
Tasks:
1. Develop parking lot layout and drive extension options.
2. Facilitate a meeting with the Town staff to review layout and expectations
3. Refine the site design in an effort to determine vehicular traffic flow.
4. Develop construction budgets for the project.
46
Page 4
SITE CIVIL ENGINEERING
Scope includes pavement construction for Junction Way and the parking lot around the Town Maintenance
Facility. Site engineering will include all demolition, grading, and paving for the limits shown on the exhibit.
The approximate limits of the proposed improvements are shown on Attachment ‘D’. Consultant will coordinate
with the CLIENT regarding accessibility deficiencies that are required to be upgraded to meet current code.
Project Deliverables
• Existing Topographic Plan
• Demo Plan
• Site/Dimensional Control Plan
• Grading Plan
• Drainage Area Map (if required)
• Storm Drain Plan (if required)
• Paving Plan
• Erosion Control Plan
• Civil Details
• Civil Specifications
CONSTRUCTION ADMINISTRATION
The Town will handle all onsite observation and oversight during construction. TNP will review applicable
shop drawings, RFI’s and assist in any change orders. Upon completion of the project, TNP will prepare a
written punch list of all site improvements and assist in a final acceptance of the project.
47
Page 5
ATTACHMENT 'B'
PROVISIONS
1. AUTHORIZATION TO PROCEED
Signing this agreement shall be construed as authorization by CLIENT for
TNP, Inc. to proceed with the work, unless otherwise provided for in this
agreement.
2. LABOR COSTS
TNP, Inc.'s Labor Costs shall be the amount of salaries paid TNP, Inc.'s
employees for work performed on CLIENT’s Project plus a stipulated
percentage of such salaries to cover all payroll-related taxes, payments,
premiums, and benefits.
3. DIRECT EXPENSES
TNP, Inc.'s Direct Expenses shall be those costs incurred on or directly for the
CLIENT's Project, including but not limited to necessary transportation costs
including mileage at TNP, Inc.'s current rate when its, or its employee’s,
automobiles are used, meals, lodging, laboratory tests, computer services,
telephone, printing and binding charges times a multiplier of 1.10.
Reimbursement for these expenses shall be on the basis of actual charges
when furnished by commercial sources and on the basis of usual commercial
charges when furnished by TNP, Inc.
4. OUTSIDE SERVICES
When technical or professional services are furnished by an outside source,
an additional amount of 10% (actual cost times a multiplier of 1.10) shall be
added to the cost of these services for TNP, Inc.'s administrative costs.
5. OPINION OF PROBABLE COST
In providing opinions of probable cost, the CLIENT understands that TNP, Inc.
has no control over construction costs or the price of labor, equipment, or
materials, or over the Contractor’s method of pricing, and that the opinions of
probable cost provided to CLIENT are to be made on the basis of the design
professional’s qualifications and experience. TNP, Inc. makes no warranty,
expressed or implied, as to the accuracy of such opinions as compared to bid
or actual costs.
6. PROFESSIONAL STANDARDS
TNP, Inc. shall be responsible, to the level of competency presently maintained
by other practicing professional engineers in the same type of work in the State
of Texas, for the professional and technical soundness, accuracy, and
adequacy of all design, drawings, specifications, and other work and materials
furnished under this Authorization. TNP, Inc. makes no other warranty,
expressed or implied.
7. TERMINATION
Either CLIENT or TNP, Inc. may terminate this authorization by giving 10 days
written notice to the other party. In such event CLIENT shall forthwith pay
TNP, Inc. in full for all work previously authorized and performed prior to
effective date of termination. If no notice of termination is given, relationships
and obligations created by this Authorization shall be terminated upon
completion of all applicable requirements of this Authorization.
8. MEDIATION
In an effort to resolve any conflicts that arise during the design or construction
of the project or following the completion of the project, the CLIENT and the
ENGINEER agree that all disputes between them arising out of or relating to
this Agreement shall be submitted to nonbinding mediation unless the parties
mutually agree otherwise.
The CLIENT and the ENGINEER further agree to include a similar mediation
provision in all agreements with independent contractors and consultants
retained for the project and to require all independent contractors and
consultants retained also to include a similar mediation provision in all
agreements with subcontractors, subconsultants, suppliers or fabricators so
retained, thereby providing for mediation as the primary method for dispute
resolution between the parties to those agreements.
9. LEGAL EXPENSES
In the event legal action is brought by CLIENT or TNP, Inc. against the other
to enforce any of the obligations hereunder or arising out of any dispute
concerning the terms and conditions hereby created, the losing party shall pay
the prevailing party such reasonable amounts for fees, costs and expenses as
may be set by the court.
10. PAYMENT TO TNP, INC.
Monthly invoices will be issued by TNP, Inc. for all work performed under the
terms of this agreement. Invoices are due and payable on receipt. If payment
is not received within 30 days of invoice date, all work on CLIENT’s project
shall cease and all work products and documents shall be withheld until
payment is received by TNP. Time shall be added to the project schedule for
any work stoppages resulting from CLIENT’s failure to render payment within
30 days of invoice date. Interest at the rate of 1½% per month will be charged
on all past-due amounts, unless not permitted by law, in which case, interest
will be charged at the highest amount permitted by law.
11. LIMITATION OF LIABILITY
TNP, Inc.'s liability to the CLIENT for any cause or combination of causes is in
the aggregate, limited to an amount no greater than the fee earned under this
agreement.
12. ADDITIONAL SERVICES
Services not specified as Basic Services in Scope and Attachment ‘A’ will be
provided by TNP, Inc. as Additional Services when required. The CLIENT
agrees upon execution of this contract that no additional authorization is
required. Additional services will be paid for by CLIENT as indicated in Article
II, Compensation.
13. SALES TAX
In accordance with the State Sales Tax Codes, certain surveying services are
taxable. Applicable sales tax is not included in the fee set forth and will be
added on and collected when required by state law. Sales tax at the applicable
rate will be indicated on invoice statements.
14. SURVEYING SERVICES
In accordance with the Professional Land Surveying Practices Act of 1989, the
CLIENT is informed that any complaints about surveying services may be
forwarded to the Texas Board of Professional Land Surveying, 12100 Park 35
Circle, Building A, Suite 156, MC-230, Austin, Texas 78753, (512) 239-5263.
15. LANDSCAPE ARCHITECT SERVICES
The Texas Board of Architectural Examiners has jurisdiction over complaints
regarding the professional practices of persons registered as landscape
architects in Texas. The CLIENT is informed that any complaints about
landscape architecture services be forwarded to the Texas Board of
Architectural Examiners, Hobby Building: 333 Guadalupe, Suite 2-350, Austin,
Texas 78701, Telephone (512) 305-9000, Fax (512) 305-8900.
16. INVALIDITY CLAUSE
In case any one or more of the provisions contained in this Agreement shall
be held illegal, the enforceability of the remaining provisions contained herein
shall not be impaired thereby.
17. PROJECT SITE SAFETY
TNP, Inc. has no duty or responsibility for project site safety. Means and
methods of construction and jobsite safety are the sole responsibility of the
contractor.
18. DRAINAGE CLAUSE
The parties to this Agreement recognize that the development of real property
has the potential to increase water runoff on downstream properties, and that
such increase in runoff increases the possibility of water damage to
downstream properties. The CLIENT agrees to indemnify and hold the
ENGINEER harmless from any and all claims and damages arising, directly or
indirectly, from water or drainage damage to downstream properties resulting
from the development and construction of the Project. CLIENT shall not be
required to reimburse ENGINEER for any claims or expenses arising out of
the Project if it is determined by a court of competent jurisdiction that
ENGINEER was negligent in the performance of its duties and obligations, and
that ENGINEER’s negligence was the direct cause of damage to a property
downstream of the Project.
19. CONSTRUCTION MEANS AND METHODS AND JOBSITE SAFETY
Means and methods of construction and jobsite safety are the sole
responsibility of the contractor
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ATTACHMENT ‘C’
Teague Nall and Perkins, Inc.
2022 Standard Hourly Rates
Effective January 1, 2022 to December 31, 2022
Hourly
Engineering/Landscape Architecture/ROW Billing Rate
Principal or Director 270.00
Team Leader 260.00
Senior Project Manager 250.00
Project Manager 200.00
Senior Engineer 260.00
Project Engineer 170.00
Engineer III/IV 140.00
Engineer I/II 130.00
Senior Landscape Architect/Planner 200.00
Landscape Architect / Planner 180.00
Landscape Designer 125.00
Senior Designer 165.00
Designer 150.00
Senior CAD Technician 135.00
CAD Technician 120.00
IT Technician 180.00
Clerical 85.00
ROW Manager 220.00
Senior ROW Agent 175.00
ROW Agent 135.00
Relocation Agent 170.00
ROW Admin 90.00
Intern 80.00
Hourly
Surveying Billing Rate
Survey Manager 245.00
Registered Professional Land Surveyor (RPLS) 210.00
Field Coordinator 145.00
S.I.T. or Senior Survey Technician 145.00
Survey Technician 120.00
1-Person Field Crew w/Equipment** 155.00
2-Person Field Crew w/Equipment** 185.00
3-Person Field Crew w/Equipment** 210.00
4-Person Field Crew w/Equipment** 230.00
Flagger 55.00
Abstractor (Property Deed Research) 95.00
Small Unmanned Aerial Systems (sUAS) Equipment & Crew 420.00
Terrestrial Scanning Equipment & Crew 265.00
Survey Manager 245.00
Registered Professional Land Surveyor (RPLS) 210.00
Field Coordinator 145.00
S.I.T. or Senior Survey Technician 145.00
Survey Technician 120.00
1-Person Field Crew w/Equipment** 155.00
2-Person Field Crew w/Equipment** 185.00
3-Person Field Crew w/Equipment** 210.00
4-Person Field Crew w/Equipment** 230.00
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ATTACHMENT ‘C’
Teague Nall and Perkins, Inc.
2022 Standard Hourly Rates
Effective January 1, 2022 to December 31, 2022
Hourly
Surveying Billing Rate
Flagger 55.00
Abstractor (Property Deed Research) 95.00
Small Unmanned Aerial Systems (sUAS) Equipment & Crew 420.00
Terrestrial Scanning Equipment & Crew 265.00
Hourly
Utility Management, Utility Coordination, and SUE Billing Rate
Senior Utility Coordinator 175.00
Utility Coordinator 160.00
Sr. Utility Location Specialist 165.00
Utility Location Specialist 100.00
1-Person Designator Crew w/Equipment*** 155.00
2-Person Designator Crew w/Equipment*** 180.00
2-Person Vac Excavator Crew w/Equip (Exposing Utility Only) 300.00 (4 hr. min.)
Core Drill (equipment only) 790.00 per day
SUE QL-A Test Hole (0 < 8 ft)**** 2,200.00 each
SUE QL-A Test Hole (> 8 < 15 ft)**** 2,700.00 each
Hourly
Construction Management, Construction Engineering and Inspection (CEI) Billing Rate
Construction Inspector I/II 110.00
Construction Inspector III 120.00
Senior Construction Inspector 140.00
Construction Superintendent 185.00
Senior Project Manager 250.00
Construction Manager 200.00
Senior Construction Manager 250.00
Construction Records Keeper 120.00
Direct Cost Reimbursables
A fee equal to 3% of labor billings shall be included on each monthly invoice for prints, plots,
photocopies, plans or documents on CD, DVD or memory devices, and mileage. No individual or
separate accounting of these items will be performed by TNP.
Any permit fees, filing fees, or other fees related to the project and paid on behalf of the client
by TNP to other entities shall be invoiced at 1.10 times actual cost.
Notes:
All subcontracted and outsourced services shall be billed at rates comparable to TNP’s billing rates above or cost times a multiplier of 1.10.
* Rates shown are for 2022 and are subject to change in subsequent years.
** Survey equipment may include truck, ATV, Robotic Total Station, GPS Units and Digital Level.
*** Includes crew labor, vehicle costs, and field supplies.
****Does not include Level B Designating effort.
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EXHIBIT ‘D’
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Page 1 of 2
To: Mayor and Town Council
From: Wade Carroll, Town Manager
CC: Anita Otterson, Interim Town Secretary
Re: Request for ARPA Funds from the MUD
June 14, 2022
Agenda Item:
Discuss and take appropriate action regarding the request of ARPA funds from the Trophy Club
Municipal Utility District No. 1’s Board of Directors.
Strategic Link:
This item relates primarily to the following strategic priorities and goals of the Town’s strategy
map.
Infrastructure and Development: Foster a business friendly environment
Develop a long-term evaluation and maintenance plan for
all Town Owned infrastructure.
Background and Explanation:
On May 23, 2022 Town Manager Wade Carroll received an email from MUD General Manager
Alan Fourmentin asking if the Town of Trophy Club has any available funding from the American
Rescue Plan Act (ARPA) for transfer to the MUD for future MUD projects.
On March 22, 2022 the Town Council approved Resolution 2022-04 supporting the following
described uses for $3,085,182.86 in ARPA funds received from the Federal Government: $2.3
million in drainage work, $400,000 recapture of lost revenues, $200,000 Employee bonus for
work during the COVID shut down, $185,182.86 set aside for current and future COVID related
expenditures.
According to our attorney the MUD was not eligible to directly apply to the federal government
or the Texas Department of Emergency Management that allocated the non-entitlement unit of
government (NEU) funding to those cities of less than 50,000 in Texas, BUT the MUD was/is
eligible to request funding from the county. The federal bills passed that allocated the funding
specifically allow distribution to local governments that are political subdivisions that are not
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Page 2 of 2
cities or counties which include municipal utility districts. Therefore while the MUD was not
automatically eligible for funding like the Town, there are other mechanisms for the MUD to gain
access to federal funding, primarily through the county, which is specifically authorized in the
federal laws and regulations adopted that allocate the funding.
However, the transfer of ARPA funding from the Town to the MUD is legal but would require a
specific process for approval of any project for which the ARPA funding would be used as the
Town would be ultimately responsible for the correct use of the funding received as outlined in
the agreements the Town signed for the funding through the application process.
Financial Considerations:
All funding the Town has received and is scheduled to receive has been allocated in the previously
approved Resolution 2022-04. The allocation as described above; the employee bonuses have
already occurred. Any transfer of funds to the MUD as a sub-recipient would require oversight
by the Town as the Town is responsible for the use of funds. The best way if a transferred is
desired is for the MUD to identify a project, seek Council approval and then have the Town
reimburse the MUD for applicable work in that project. The Town would jeopardize its funds by
just giving the MUD money because they asked.
Legal Review:
No Response
Board/Commission/ or Committee Recommendation:
Not applicable
Staff Recommendation:
This is a policy decision and therefore the staff does not have a recommendation to provide.
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Future Agenda Items
June 14, 2022
Future Agenda Items will be divided into 3 Categories:
1) Current listing of all future agenda items requested by Council that have not been addressed.
2) Items that have been researched and are scheduled for a report to Council (first 2-4 weeks).
3) Items that Council has requested additional research/staff time on and will be brought back for public
discussion at a Council Meeting. Council will be provided updates on items that require significant time.
The Future Agenda Items list will be placed on the Council Meeting agenda to provide a status on all items. The
current list will be reviewed and as items are completed; said items will be removed. The Council may add items as
needed to the list.
1) Receive an update regarding Entryway Monumentation/Landscaping for the Town of Trophy Club.
Staff met with Halff and Associates on Tuesday June 7th and will be scheduling a
meeting of the Council’s Public Arts Subcommittee within the next 2-3 weeks to work
with Halff on a design concept for the entryways and medians. Halff will be creating a
3-D mockup of several entryways to aid in the discussion. Once the design concept is
approved the design should take no longer that 90 days to complete. Halff will then
come before the entire Council for final approval.
2) Develop a Strategic Plan for the Town addressing future goals with budgetary needs for each department.
Directors have met with their teams and developed their short and long range goals. I
will be meeting with them in July to begin solidifying our plan.
3) Modifying the Existing Veteran’s Memorial to include “Space Force”.
Ft. Worth Monument is estimating that the POW-MIA obelisk should be received in
the next 6-8 weeks. This will conclude this project.
4) Placement of Ordinance providing for the Sale of Beer & Wine at Trophy Club Parks.
Town Attorney will be working with Parks Director to create the ordinance to bring
before Council in July.
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