Town Council Minutes 06/14/22TOWN OF TROPHY CLUB
TOWN COUNCIL REGULAR SESSION MINUTES
Tuesday, June 14, 2022; 6 PM
The Trophy Club Town Council met in a Regular Meeting on Tuesday, June 14, 2022. The meeting was held at Town Hall, 1
Trophy Wood Drive in the Council Chambers.
TOWN COUNCIL MEMBERS PRESENT:
Alicia L. Fleury
Mayor
Greg Lamont
Mayor Pro Tem, Place 1
Jeff Beach
Council Member, Place 2
Dennis Sheridan
Council Member, Place 3
Karl Monger
Council Member, Place 4
LuAnne Oldham
Council Member, Place 5
Steve Flynn
Council Member, Place 6
STAFF PRESENT:
Wade Carroll
Town Manager
David Dodd
Town Attorney
Jason Wise
Fire Chief
Tony Jaramillo
Director of Parks and Recreation
Jill Lind
Marketing and Communications Director
Debra Emond
Sr. Administrative Assistant
CALL TO ORDER AND ANNOUNCE A QUORUM
Mayor Fleury called the meeting to order at 6:00 PM and noted a quorum present with all Council Members present.
EXECUTIVE SESSION
1. Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551 (Texas Open
Meetings Act), the Town Council will recess into executive session to discuss the following:
a. Section 551.087 Economic Development — Deliberate Economic Development Negotiations regarding
prospective- commercial projects within the Town of Trophy Club.
b. Section 551.071 Attorney -Client Privilege
1. Deliberate possible Interlocal Agreement with multiple governmental entities to provide
services to Trophy Club 'Citizens.
2. Update on Norwood vs Trophy Club
c. Section 551.074 Personnel Matters — Deliberate the appointment, employment, evaluation, reassignment,
duties, discipline or dismissal of a.public officer or employee:
1. Town Secretary
2. Review and appointment of Council Members to the following subcommittees: Public Art
Subcommittee, Sports Subcommittee, Finance Subcommittee, Boards and. Commissions
Subcommittee, MUD Subcommittee
Mayor Fleury announced that Council was going into executive session at 6:01 pm.
RECONVENE INTO REGULAR SESSION
Mayor Fleury reconvened the meeting into Regular Session at 7:03 pm.
INVOCATION
Pastor Barry Clingan delivered the invocation. He prayed for the Mayor and Council and asked our Lord to give them wisdom
and strength. He also prayed for our Police Chief and all police officers and, for the new Fire Chief, asking that his time here
will be prosperous and blessed. He prayed. for all the firemen.
April 26, 2022 Page 1 of 8
PLEDGES
Mayor Fleury acknowledged June 14 as Flag Day. Council Member Beach led the pledges to the American Flag and Texas Flag.
ANNOUNCEMENTS AND REPORTS
2. Recognize Phoenix and Wren Morris for their dedication to keeping Trophy Club beautiful with their efforts in
picking up trash around the pond on Durango Drive (Mayor Fleury).
Mayor Fleury presented the two children with goodie bags to thank them for picking up trash at the pond on Durango Drive.
3. Recognition of Tom Mills and Lou Hocker for their numerous volunteer hours provided to maintain and preserve
Trophy Club Park (T. Jaramillo)
Parks and Rec Director Tony Jaramillo stated that Mr. Mills moved to Trophy Club in 1986 due to the proximity to what was
then Marshall Creek Park. He was also a member of the Parks and Rec Board. Mr. Hocker relocated to Trophy Club while
working in Westlake. Both men have volunteered at Trophy Club Park since 2010, they have cleared over 10 miles of trails
and they have volunteered over 3300 hours. Each of them received a plaque for their contribution to Trophy Club.
4. Introduction of newly hired Fire Chief Jason Wise (W. Carroll).
Town manager Wade Carroll introduced the new Fire Chief, Jason Wise. Chief Wise was selected out of over 30 applicants for
the position. He has over 30 years of experience and comes to us from Southlake.
PROCLAMATIONS
5. Issuance of Proclamation 2022-09 proclaiming June as Pride Month (Mayor Fleury).
Mayor Fleury read Proclamation 2022-09. A motion was made by Mayor Fleury to issue Proclamation 2022-09. The motion was
seconded by Council Member Monger. Motion passed unanimously.
PUBLIC COMMENT
Mayor Fleury stated that Public Comment is an opportunity for citizens to address the council on any matter. The Council is not
permitted to discuss or take action on any presentations made to Council. Presentations are limited to matters over which the
Council has authority. Speakers have up to four (4) minutes, or the time determined by the Presiding Officer. Each speaker
must have submitted their request to speak via the Public Portal or have completed the Speaker's Form ormay email
mayora ndcou ncil @troohycl ub.orR
There were no speakers.
CONSENT AGENDA
6. Consider and take appropriate action to approve the Town Council Meeting Minutes of May 18, 2022. (A. Otterson)
Consider and take appropriate action authorizing staff to purchase replacement laptops, desktops, servers and docking
stations from VersaTrust in an amount not to exceed $45,286.94 for the FY22 IS capital equipment replacement (M.
Erwin).
8. Consider and take appropriate action regarding an Interlocal Cooperation Agreement between the Town and Denton
County for Fiscal Year 2022-2023 Shared Governance Communications and Dispatch Services System for the Police
Department and Fire/EMS Department, and authorizing the Mayor or her designee to execute all necessary documents
(P. Arata).
April 26, 2022 Page 2 of 8
9.- Take .appropriate action: to, approve Resolution: 2022-05 ' .suspending the. effective :date on Oncor. Electric Delivery
Company's requested .rate changer to' -per Mit the Town time to study the 'request and' to establish -reasonable' rates (W.
.Carroll),.'
10.Take appropriate action regarding the expenditure of $40;000-paid'to Teague Nall & Perkins for the topographic -survey,
desi n, and:civil en' ineerin for extension of ;!unction Way' W: Carroll
g g.. - g Y ( .)- .
Mayor Pro'Tem .Lamont made -a motion to. approve consent- agenda items 6.th-rough 10. The motion -was- .
seconded.by Council Member Flynn:. The motion passed:u:na-mmously:.
INDIVIDUAL ITEMS
11. Discuss and take 'appropr.iate .action regarding the request'of ARPA-funds:from�the Trophy.Club Municipal District .No.1
Board 'of Directors'(W. Carroll):
. Mr. Carroll stated -that on'May.2.3rd a request was made. by -the General Manager of.the MUD,. requesting an unset amount
of -ARPA funds -.to .assist them .with -some. projects. On March 22. ., Council --had. approved - Resolution .2022-04, where .we
''
allocated.ap.proximately $3.2 million received..At thistime :we.don't'have any funds.that haven't-be.en allocated. to a project
..or -.for -COVID expenses. After �research,.we found out that the transfer of. ARPA funds. is :legal: So; it is a. policy. decision for.
Council to -make to -reallocate those'fund.s.'We would have to -go back. and..Oncel resolution 2022-04 and create. a'new
resolution. The Town .is responsible for -the.ARPA funds.and how they. are, spent. Even, if Wechoose to reallocate the funds;
. we: will have to*ensure that -the funds are being spent according:to-ARPA.regulations:. '-
Co.unci.l .Member. Sheridan proposed- not.to. reallocate the funds since the MUD..is. a separate .governmental, body they. are
totally welcome to make the request.' -Council Member Monger:asked-if they -had .a specific project that -they wanted to use
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
the funds for. Mr. Carroll. stated. they -didn't -specify a project.
Mayor Pro Tem Lamont made: a 'm'otion: to: reject the. request for ARPAfunds-from Trophy. Club Municipal Utility District No.
1.:Th-e motion was. seconded..by'Cou'ncil Member. Monger.. The motion.'passed. unanimously.
11:11ecognition of government: communication excellence from the Texas: Association of Municipal.Information. Officers
(TAIVI.IO),with the, acceptance. of three TAMI Marketing Awards. during'the 2022 Annual.Conference.(J. Lind),
Ma:rketing"and Communications -Directo:r JillLind. gave a brief description of the-TAMIO organization, :The'awa.rds :recognize
-communication excellence ;from -municipa-lities for websites, social. media; video production and publications.. This year they
-received 436 applications. We. submitted .7 projects-in.4 different -categories. We were finalists- in three different categories.
We received. 3rd place for the Grinch/Porch pirate video, 1s1 place for the educational PSA on our outdoor Warning system
..and 3.rd :place for 't-he regular recurring: .program .videos on. Trophy. -Club Park.The Mayor noted that we :Were competing
against cities of 75,000-100,000 residents; cities ghathave rmore.staff and funds to produce high quality videos
13. Review'Fu' tore Agenda Items -List (W. Carroll).
Mr. Carroll stated that staff met with Halff .Associates regarding the. entryway monumentation..Their -next step is to,meet
'with Council. in' the next 2-3 Weeks-. They will have a 3D mock-up: of their plan for entryways and medians throughout town.
We have reached, out'to several artists and. have provided Halff with a rendering that they Will include in- their presentation.
Mayo'r' Pro Tern Lamont asked what the statues are a.nd,.how they will be paid for. Mr.. Carroll stated that the hot funds will
be. used to' pay for the statues.:The statues will be of famous golfers; Ben Hogan, Kathy Whitworth and .Byron Nelso.n,. as well
as 2 teenage golfers. Council Menber.She.ridan asked about uses for' Hot Funds..-Mr..Carroll explained that.Hot Funds'(Hotel
Occupancy Tax) 'could only be -used for specific items like public art. The tax is collected from guests at hotels; those funds
.are. unneled back to- the Town.
Strategic Plan - All of .the Directors have completed their, long and short term plans. We should have. a.finished product to
present to. Council probably at the same time the budget is presented:
April 26, 2022 Page 3.of 8'
The Veterans Memorial — we are about 6-8 weeks away from delivery of the obelisk.
Ordinance of Beer and wine sales — the Town attorney is working with Tony Jaramillo and they should be bringing it to
Council sometime in July.
EXECUTIVE SESSION
Mayor Fleury announced that Council would be going back into executive session at 7:38 pm
14. Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551 (Texas Open
Meetings Act), the Town Council will recess into executive session to discuss the following:
b. Section 551.087 Economic Development — Deliberate Economic Development Negotiations regarding
prospective commercial projects within the Town of Trophy Club.
c. Section 551.071 Attorney -Client Privilege
1. Deliberate possible Interlocal Agreement with multiple governmental entities to provide
services to Trophy Club Citizens.
2. Update on Norwood vs Trophy Club
d. Section 551.074 Personnel Matters —Deliberate the appointment, employment, evaluation, reassignment,
duties, discipline or dismissal of a public officer or employee:
1. Town Secretary
2. Review and appointment of Council members to the following subcommittees: Public Art
Subcommittee, Sports Subcommittee, Finance Subcommittee, Boards and Commissions
Subcommittee, MUD Subcommittee
RECONVENE INTO REGULAR SESSION
Mayor Fleury reconvened the meeting into Regular Session at 8:56 pm.
15. Consider and take appropriate action regarding executive session items (Mayor Fleury).
Mayor Pro Tern Lamont made a motion to reauthorize our attorney to participate in the mediation as instructed in executive
session. The motion was seconded by Council Member Beach. The motion passed unanimously.
Mayor Pro Tern Lamont made a motion to appoint Council Members to the following council subcommittees:
Public Art Subcommittee —Alicia Fleury, Greg Lamont and Karl Monger
Sports Subcommittee- Steve Flynn, Jeff Beach
Finance Subcommittee — Greg Lamont, Karl Monger, Dennis Sheridan
Boards and Commissions Subcommittee —Alicia Fleury, Greg Lamont, LuAnne Oldham
MUD Subcommittee — Jeff Beach, Steve Flynn
The motion was seconded by Council Member Sheridan. The motion passed unanimously.
ADJOURN
Mayor Fleury adjourned the meeting at 8:57 pm.
April 26, 2022
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