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Town Council Minutes 05/18/22TOWN OF TROPHY CLUB TOWN COUNCIL REGULAR SESSION MINUTES Wednesday, May 18, 2022; 7 PM The Trophy Club Town Council met in a Regular Meeting on Wednesday, May 18, 2022. The meeting was held at Town Hall, 1 Trophy Wood Drive in the Council Chambers. TOWN COUNCIL MEMBERS PRESENT: Alicia L. Fleury Mayor Greg Lamont Mayor Pro Tern, Place 1 Jeff Beach Council Member, Place 2 Dennis Sheridan Council Member, Place 3 Karl Monger Council Member, Place 4 LuAnne Oldham Council Member, Place 5 Philip Shoffner Council Member, Place 6 STAFF PRESENT: Wade Carroll Town Manager Anita Otterson Acting Town Secretary David Dodd Town Attorney Patrick Arata Police Chief Gary Cochran Deputy Fire Chief Tony Jaramillo Director of Parks and Recreation Matt Cox Director of Community Development CALL TO ORDER AND ANNOUNCE A QUORUM Mayor Fleury called the meeting to order at 7:02 PM and noted a quorum present with all Council Members present. INVOCATION Pastor Joel Quile of BARA Church delivered the invocation. He prayed that everyone does their part to bring peace in the world. He prayed for our leadership team with new members from the recent election and he prayed that all citizens be supportive and kind, and thoughtful in their actions. PLEDGES Council Member Monger led the pledges to the American Flag and Texas Flag. ANNOUNCEMENTS AND REPORTS Mayor Fleury moved up item #5 S. Recognition of the Byron Nelson Bobcat Cheer Gameday Competition Team for winning the UIL 6A Division II Spirit State Championship for the second consecutive year (Mayor Fleury). Coach Broadstreet said that she was super proud of this team for their accomplishment this year. More than half the team was new to the competition this year which made it even a bigger accomplishment. Each member of the team introduced themselves and Mayor Fleury presented the group with a certificate. PROCLAMATIONS 8. Issuance of Proclamation 2022-08 recognizing the patriotic meaning of Memorial Day (Council Member Sheridan). Mayor Fleury presented the proclamation to Terry and Elizabeth Burgess, a Gold Star Family, who lost their son, Army Staff Sgt. Bryan Burgess, after enemy forces attacked his unit in Afghanistan. April 26, 2022 Page 1 of 8 1. Presentation of Service Award to Council Member Philip Shoffner, Place 6. (Mayor Fleury) Council Members thanked Philip Shoffner for his contributions and service to Trophy Club. Mr. Shoffner was presented with a chair from the original Council chambers at the MUD Building, a framed dollar bill from a bet that was made predicting the outcome of his first Council race, and a plaque recognizing his 8 years in office. Mayor Pro Tern Lamont shared stories of his time serving with Mr. Shoffner. Mr. Shoffner thanked his family for allowing him to serve for so long, Kevin Carr for mentoring him, Greg Lamont for persuading him to run, and Susan Edstrom for her support. He thanked each Mayor that he served with and thanked them for their guidance and support. He stated that all 18 council members that he served with all had one thing in common and that was to make Trophy Club better than it was when they were elected. He noted his accomplishments while serving. 2. Consider and take appropriate action regarding an Ordinance canvassing the returns and declaring the results of the Town's General Election held on May 7, 2022, for the purpose of electing (1) Council Member to Place 5 and (1) Council Member to Place 6 on the Trophy Club Town Council, each for a term of three (3) years; providing for the confirmation of vote tabulations; identifying the elected officials and terms of office; authorizing the issuance of a certificate of election; authorizing the issuance of the Canvass of the General Election; and providing an effective date. (Mayor Fleury) Mayor Fleury read the Ordinance canvassing the returns of the General Election. A motion was made by Mayor Pro Tern Lamont to approve Ordinance 2022-22 accepting the canvassing of the election returns cast on May 7, 2022, for the purpose of electing (1) Council Member to Place 5 for a 3-year term, LuAnne Oldham, and (1) Council Member to Place 6 for a 3-year term, Steve Flynn; and authorizing the issuance of certificates of election; authorizing the issuance of the Canvass of the General Election effective as of May 18, 2022. The motion was seconded by Council Member Shoffner. The motion carried unanimously. 3. Consider and take appropriate action regarding an Ordinance canvassing the returns and declaring the results of the Town's Special Election held on May 7, 2022, for the purpose of holding a Continuation Referendum for the Trophy Club Crime Control and Prevention District and holding a Reauthorization Election for the sales tax for Street Maintenance and providing an effective date (Mayor Fleury) Mayor Fleury read the Ordinance canvassing the returns and declaring the results of the Town's Special Election. A motion was made by Mayor Pro Tern Lamont to approve Ordinance 2022-23 declaring the results of the Joint Special Election held on May 7, 2022, relating to a Proposition to continue the Trophy Club Crime Control and Prevention District for 20 years, at a local sales tax rate of % of 1% and a Proposition relating to the Reauthorization of the local sales and use tax for 4 years at the rate of of 1% to continue providing revenue for the maintenance and repair of municipal streets effective as of May 18, 2022. The motion was seconded by Council Member Karl Monger. The motion passed unanimously. 4. Presentation of Certificate of Election and Ceremonial Oath of Office; Swearing -in of Council Member Steve Flynn, Place 6 and Council Member LuAnne Oldham, Place 5. (Mayor Fleury) Mayor Fleury administered the Ceremonial Oath of Office to Council Member LuAnne Oldham and Council Member Steve Flynn. The Council Members welcomed them and congratulated them on their win. PUBLIC COMMENT Mayor Fleury stated that Public Comment is an opportunity for citizens to address the council on any matter. The Council is not permitted to discuss or take action on any presentations made to Council. Presentations are limited to matters over which the Council has authority. Speakers have up to four (4) minutes, or the time determined by the Presiding Officer. Each speaker must have submitted their request to speak via the Public Portal or have completed the Speaker's Form ormay email mavorandcouncil@trophyclub.ora Beverly Foley, 8 Oak Village Court, spoke about the CCPD and State statutes that govern what a CCPD is allowed to fund. She further stated that the CCPD website states that funds would be used for the acquisition of equipment and technology. However, state statute 363.151 does not list any programs as "equipment and technology". She is in the process of auditing 10 years of expenditures. She is concerned about CCPD sales tax revenue not being spent as allowed in the state statute. She doesn't believe that the Town of Trophy Club has spent funds in line with what is allowed by the statute. She read section 353.151 listing the programs allowed. Ms. Foley had not completed her comments when her time ran out. She was invited back to the next meeting. April 26, 2022 Page 2 of 8 ANNOUNCEMENTS AND REPORTS 6. Summary of the Community Clean -Up held April 30, 2022. (W. Carroll) Community Development Director Matt Cox provided an update on the event. This year it was moved back to the High School and everything went very smoothly. Cars started lining up at 6:50 am and a little over 300 cars dropped off HHW. The unofficial totals of waste collected are: 3800 pounds of paper shredded, over 300 pounds of flammables, and over 2200 pounds of paint. Thank you to Republic for adding an extra hour to the event. 7. Update on Taste of Trophy Club (T. Jaramillo). Parks and Recreation Director Tony Jaramillo gave an update on the Taste of Trophy Club event. It was the first event of this kind and he felt it was very successful. An estimated 2500 people attended the event, the entertainment was phenomenal and everyone had fun. He thanked the sponsors that donated $3500 for the event. The restaurants all did well and one of them ran out of food; they were impressed with the crowd size. He thanked the TCPRVA, TC police Department, Fire Department and Streets Department, and his team that worked long hours on the event. He played a short video taken at the event. Mayor Fleury praised the event. CONSENT AGENDA 9. Take appropriate action to approve the Town Council Meeting Minutes of April 26, 2022 (A. Otterson). 10. Consider and take appropriate action regarding an Interlocal Cooperation Agreement between the Town of Trophy Club and Denton County for the use of the Denton County Radio Communications System. (P. Arata) 11. Take appropriate action approving the Interlocal Agreement (ILA) with North Central Texas Council of Governments (NCTCOG) for the purchase of certain goods and services; and authorizing the Town Manager or his designee to execute all necessary documents. (M. Cox) 12. Take appropriate action authorizing an agreement for the pavement analysis services between the Town of Trophy Club and Data Transfer Solutions (DTS) for a fee not to exceed $50,000, over two fiscal years (M. Cox). 13. Consider and take appropriate action increasing Professional Turf Products PO Number 22-00039 from $48,948.50 to $51,738.52 (T. Jaramillo). 14. Approve the contract extension with Five Stone Creative for Audio J Visual Meeting management Services, increasing PO 22-00091 from $13,500 to $22,500 ($2,250 per month, 4 months) (W. Carroll). A motion was made by Mayor Pro Tern Lamont to approve Consent Agenda Items 9 through 14. The motion was seconded by Council Member Flynn. The motion carried unanimously. INDIVIDUAL ITEMS 15. Case ME-22-001(Social Oak Sign Meritorious Exception) Consider and take appropriate action regarding a request for a Meritorious Exception for a proposed sign for Social Oak Wine & Whiskey Bar generally located at the northeast corner of SH 114 and Trophy Club Drive addressed as 2230 E. Hwy 114, Suite 550, in PD-30. (M. Cox) Mr. Cox stated that our ordinances allow for an applicant to apply for a Meritorious Exception for a sign if the sign exceeds or is outside the parameters set forth. Social Oak has presented an application. Both signs exceed the height allowed by the PD. Mr. Cox presented photos of the proposed signs and explained that because of the unique design of the building, April 26, 2022 Page 3 of 8 Social Oak has tried to work with the shapes of the building rather than displaying the sign on the brick facade. Mr. Cox said that the ME was approved by P & Z 6-1, and he recommends approving the exception. Council Member Sheridan questioned what the lone vote was against the meritorious exception. Mr. Cox stated that they were opposed to the size. A motion was made by Mayor Pro Tem Lamont to approve the Meritorious Exception for a proposed sign for Social Oak Wine & Whiskey Bar generally located at the northeast corner of SH 114 and Trophy Club Drive addressed as 2230 E. Hwy 114, Suite 550, in PD-30. The motion was seconded by Council Member Oldham. The motion carried unanimously. 16. Review of Future Agenda Items List. (W. Carroll) Town Manager Wade Carroll congratulated new Council Members and gave Council the opportunity to add any new items to the Future Agenda Items List. Mayor Pro Tem Lamont requested that the minimum acreage requirement for a PD be addressed. He also asked that a meeting be scheduled soon with the new MUD Board. Council Member Sheridan stated that Rhylan Rowe has the authority to put the acreage requirement item on the P&Z agenda and he is already working on it. EXECUTIVE SESSION 17. Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551 (Texas Open Meetings Act), the Town Council will recess into executive session to discuss the following: a. Section 551.087 Economic Development — Deliberate Economic Development Negotiations regarding prospective commercial projects within the Town of Trophy Club. b. Section 551.071 Attorney -Client Privilege — Deliberate possible Interlocal Agreement with multiple governmental entities to provide services to Trophy Club Citizens. c. Section 551.074 Personnel Matters under Subsection (1) to discuss or deliberate the appointment, evaluation, and duties of a public officer or employee: Mayor Pro Tem Mayor Fleury announced that Council was going into executive session at 8:36 pm. RECONVENE INTO REGULAR SESSION Mayor Fleury reconvened the meeting into Regular Session at 8:56 pm. 18. Consider and take appropriate action regarding the appointment of the Mayor Pro Tem; discussion of same (Mayor Fleury). Council Member Monger nominated Greg Lamont to continue in his position as Mayor Pro Tem. The nomination was seconded by Council Member Sheridan. The nomination carried unanimously with Mayor Pro Tem Lamont abstaining from the vote. ADJOURN Mayor Fleury adjourned the meeting at 8:57 pm. Anita Otterson Acting Town Secretary April 26, 2022 Page 4 of 8