Agenda Packet TC 10/19/2009Town Council
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, TX 76262
Svore Municipal Building Boardroom7:00 PMMonday, October 19, 2009
Call to order and announce a quorum.
Invocation
Pledges:
Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
"Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one
and indivisible."
1.09-396-T Introduction and Presentation from Cathy Hernandez - ARTSNET; discussion of same.
Cathy Hernandez Biography.pdfAttachments:
2.09-420-T Consider and take appropriate action regarding a Proclamation declaring October
19-23, 2009 as Texas Chamber of Commerce Week.
Proc. 2009- TX Chamber of Commerce Week.pdfAttachments:
Citizen Presentations:
This is an opportunity for citizens to address the Council on any matter whether or not it
is posted on the agenda. The Council is not permitted to take action on or discuss any
presentations made to the Council at this time concerning an item not listed on the
agenda. The Council will hear presentations on specific agenda items prior to the
Council addressing those items. You may speak up to three (3) minutes or the time limit
determined by the Mayor or presiding officer. To speak during this item you must
complete the Speaker's form that includes the topic(s) of your statement. Topics of
presentation should be limited to matters over which the Council has authority.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council
and will be enacted by one motion. There will not be a separate discussion of these
items. If discussion is desired, that item will be removed from the consent agenda and
will be considered separately.
3.09-384-T Consider and take appropriate action regarding the Minutes dated September 14, 2009.
September 14, 2009 Mintues.pdfAttachments:
Town Council 1 of 118 Meeting Date: October 19, 2009
October 19, 2009Town Council Meeting Agenda
4.09-397-T Consider and take appropriate action regarding the Minutes dated September 21, 2009.
September 21, 2009 Minutes.pdfAttachments:
5.09-398-T Consider and take appropriate action regarding the Minutes dated September 28, 2009.
September 28, 2009 Minutes.pdfAttachments:
6.09-449-T Consider and take appropriate action regarding the Minutes dated October 5, 2009.
October 5, 2009 Minutes.pdfAttachments:
REGULAR SESSION
7.09-446-T Staff presentation and update regarding the events planned for the Fall Phantom
Festival on October 24, 2009; and discussion of the same.
Fall_PhantomFest.pptAttachments:
8.09-418-T Consider and take appropriate action nominating candidates to the Denton County
Appraisal District Appraisal Review Board.
DCAD Appraisal Review Board.pdfAttachments:
9.09-312-T Consider and take appropriate action regarding an Ordinance amending the Code of
Ordinances by adding Article XVII, entitled Hotel Regulation to Chapter 3, entitled
Buildings and Construction, requiring Hotel Permitting, Providing Standards for Permit
Holders, and Providing an effective date.
HOTEL ORD 2009- Amending Chap 3 - Art XVII - Hotel Regs.pdfAttachments:
10.09-419-T Consider and take appropriate action regarding a Resolution accepting the Energy
Efficiency and Conservation Block Grant (EECBG) Program allocation under the
American Recovery and Reinvestment Act (ARRA); and providing an effective date.
Texas Comptroller Information.pdf
Preliminary Reporting Requirements Overview.pdf
Notice of Intent.pdf
Res. 2009-xx (FILE ID 419) .pdf
Attachments:
11.09-444-T Consider and take appropriate action regarding the enforcement of House Bill No. 55
relating to the offense of using cell phones in school zones.
HB55.pdfAttachments:
12.09-443-T Update regarding the Cost of Election Services with Tarrant County, for the November
3, 2009 Park Bond Election.
Estimated Cost prior to Re-evaluation.pdf
Tarrant Election Contract Nov 2009 Park Bond.pdf
Attachments:
Town Council 2 of 118 Meeting Date: October 19, 2009
October 19, 2009Town Council Meeting Agenda
13.09-428-T Consider and take appropriate action regarding the ratification of an amendment to the
contract between the Town and Halff Associates for engineering services related to the
Trophy Club Pedestrian/Bicycle Sidewalk Project.
Halff Addendum No 1.pdfAttachments:
14.09-445-T Items for Future Agendas
Items for Future Agendas.pdfAttachments:
15.09-442-T Mayor's Update regarding training opportunities, educational sessions, and regional
meetings.
EXECUTIVE SESSION
16.09-447-T Council to convene into executive session pursuant to Texas Government Code,
Annotated, Subchapter 551, Section 551.071 (2) "Consultation With Attorney," on a
matter in which the duty of the Attorney to the Governmental Body under the
Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with
the Open Meetings Act for the purpose of receiving legal advice regarding interlocal and
regional contracts.
RECONVENE INTO REGULAR SESSION
17.09-448-T Discuss and take appropriate action relative to Executive Session Item 09-447.
ADJOURN
* The Town Council may convene into executive session to discuss posted items as
allowed by the Texas Open Meeting Act, LGC.551.071
Town Council 3 of 118 Meeting Date: October 19, 2009
October 19, 2009Town Council Meeting Agenda
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on Thursday, October 15, 2009 by
5:00 P.M. in accordance with Chapter 551, Texas Government Code.
_________________________________
Lisa Hennek, Town Secretary, TRMC
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of
______________________, 2009
________________________________, Title: ___________________________
Town Council 4 of 118 Meeting Date: October 19, 2009
100 Municipal Drive
Trophy Club, TX 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:109-396-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:9/18/2009 Town Council
On agenda:Final action:10/19/2009
Title:Introduction and Presentation from Cathy Hernandez - ARTSNET; discussion of same.
Attachments:Cathy Hernandez Biography.pdf
Action ByDate Action ResultVer.
Town Council 5 of 118 Meeting Date: October 19, 2009
109-396-T Version:File #:
Title
Introduction and Presentation from Cathy Hernandez - ARTSNET; discussion of same.
Town Council 6 of 118 Meeting Date: October 19, 2009
Cathy Hernandez
ARTSNET - P.O. Box 210816
Bedford, TX 76095-7816
817-283-3406 (Main)
817-283-5522 (Fax)
www.artsnetc.org
Cathy Hernandez has over fourteen years of experience in arts management. Having received
her BA in Music from the University of North Texas, and currently finishing her MS from Drexel
University in Philadelphia with a Masters in Arts Management, Ms. Hernandez has specialized in
the management of culturally-specific organizations and folk art organizations.
She has served on numerous grant panels for groups including four state arts councils:
Pennsylvania, Texas, Nevada, and Kentucky, three Texas cities: Fort Worth, Dallas, and Austin
and the National Jury for the Coming Up Taller Award. Ms. Hernandez has led engaging arts
management seminars for arts students at both Texas Christian University and Texas Women’s
University.
She has received the Outstanding Women of Fort Worth Award from The Women’s Center, The
Rudy Eastman Diversity Award from Live Theatre League of Tarrant County, The Great Women
of Texas Award from the Fort Worth Business Press, Best Case Study Award from Drexel
University’s Arts Management Department, the Dean's Fellowship from Drexel University, and
was a national finalist for the American Symphony Orchestra League’s Arts Management
Fellowship. Cathy’s work has been recognized by the White House through the Coming Up Taller
Award, the U.S. State Department through a cultural exchange with Amman, Jordan, the NEA's
American Masterpieces program, and the Kennedy Center through a capacity-building program
for culturally-specific organizations under the direct guidance of Michael Kaiser, President of the
Kennedy Center.
Cathy has also served on numerous local, state, national, and international boards and
committees including the nternational Performing Arts for Youths (IPAY) board, Texas Nonprofit
Theaters board, the Young Professionals Executive Committee for Sister Cities International,
State Advisory Board for VSA Arts of Texas, and the Latino Advisory Committee for U.S.
Congresswoman Kay Granger.
Town Council 7 of 118 Meeting Date: October 19, 2009
100 Municipal Drive
Trophy Club, TX 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:109-420-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:10/5/2009 Town Council
On agenda:Final action:10/19/2009
Title:Consider and take appropriate action regarding a Proclamation declaring October 19-23, 2009 as
Texas Chamber of Commerce Week.
Attachments:Proc. 2009- TX Chamber of Commerce Week.pdf
Action ByDate Action ResultVer.
Town Council 8 of 118 Meeting Date: October 19, 2009
109-420-T Version:File #:
Title
Consider and take appropriate action regarding a Proclamation declaring October 19-23, 2009 as Texas Chamber of
Commerce Week.
Body
Staff recommends approval.
Pearl Ford will accept the Proclamation on behalf of Sally A. Michalak, President, Northwest Metroport Chamber.
Town Council 9 of 118 Meeting Date: October 19, 2009
PROCLAMATION 2009-
TOWN OF TROPHY CLUB
“2009 Texas Chamber of Commerce Week”
October 19-23, 2009
WHEREAS, more than six hundred local chambers of commerce in Texas
distinguish themselves as the voice of business in our state; and
WHEREAS, the work accomplished by those local chambers has
benefited our state through their economic development and community
development programs; and
WHEREAS, the local chambers of commerce unceasingly promote their
community for quality growth and development; and
WHEREAS, the business community, represented through local chambers
of commerce, has been a driving force in fostering enhanced educational
opportunities, infrastructure improvements, leadership development, the creation
of jobs, and a positive vision of the future;
WHEREAS, the chamber of commerce community in Texas has sought to
achieve successful results for our state in a cooperative spirit with other
organizations; and
WHEREAS, The Northwest Metroport Chamber of Commerce celebrates
over 20 years of service to the northwest region of the Dallas-Fort Worth
Metroplex and specifically the communities of Haslet, Justin, Northlake,
Roanoke, Trophy Club and Westlake.
NOW THEREFORE, BE IT PROCLAIMED THAT THE TOWN OF TROPHY
CLUB, PROCLAIM THE WEEK OF OCTOBER 19-23, 2009 AS CHAMBER OF
COMMERCE WEEK IN TROPHY CLUB.
PROCLAIMED THIS THE 19th DAY OF OCTOBER, 2009.
______________________________
Connie White, Mayor
Town of Trophy Club, Texas
ATTEST:
______________________________
Town Secretary
Town Council 10 of 118 Meeting Date: October 19, 2009
Town of Trophy Club, Texas
Town Council 11 of 118 Meeting Date: October 19, 2009
100 Municipal Drive
Trophy Club, TX 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:109-384-T Name:
Status:Type:Agenda Item Consent Agenda
File created:In control:9/17/2009 Town Council
On agenda:Final action:10/19/2009
Title:Consider and take appropriate action regarding the Minutes dated September 14, 2009.
Attachments:September 14, 2009 Mintues.pdf
Action ByDate Action ResultVer.
Town Council 12 of 118 Meeting Date: October 19, 2009
109-384-T Version:File #:
Title
Consider and take appropriate action regarding the Minutes dated September 14, 2009.
Town Council 13 of 118 Meeting Date: October 19, 2009
MINUTES FROM PUBLIC HEARINGS/REGULAR TOWN COUNCIL MEETING FOR THE
TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, September 14, 2009 6:00 PM
Svore Municipal Building Boardroom
STATE OF TEXAS §
COUNTY OF DENTON §
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday,
September 14, 2009. The meeting was held within the boundaries of the Town and was open
to the public.
TOWN COUNCIL MEMBERS PRESENT:
Connie White Mayor
Glenn Strother Mayor Pro Tem
Philip Sterling Council Member
Susan Edstrom Council Member
Kathleen Wilson Council Member
Bill Rose Council Member
STAFF AND GUEST(S) PRESENT:
Brandon Emmons Town Manager
Lisa Hennek Town Secretary
Patricia Adams Town Attorney
Kathy DuBose Finance Director
Scott Kniffen Police Chief
Adam Adams Parks Director
Mayor White announced the date of September 14, 2009 called to order and announced a
quorum at 6:03 p.m.
BUDGET WORKSHOP
1. 09-350-T Budget Discussion. (6:00 to 7:00 P.M.)
Town Manager Emmons said the departments left for review are the Parks and Recreation,
Planning and Zoning, Community Development and Financial Services.
Town Manager Emmons explained the format of the workshop and turned the presentation
over to Finance Director Kathy DuBose.
Finance Director Kathy DuBose explained the Effective, Rollback, Proposed and Sales Tax
Rate.
Finance Director DuBose also explained that the tax roll for the 2010-2011 fiscal year would
probably reflect the downturn in development and building activity experienced during the
current fiscal year.
1
Town Council 14 of 118 Meeting Date: October 19, 2009
Council took a brief recess at 6:30 p.m. so that volunteer photographer/Jeff Robinson could
take a group picture. Council reconvened at 6:45 p.m.
Mayor White stated that Council was not going to be able to finish the Budget Workshop by
7:00 p.m. and asked if Council could recess the Budget Workshop at 7:00 p.m. and then
reconvene back into Workshop Session after Regular Session.
Council discussed the Parks and Recreation Budget.
Town Attorney Adams advised that the Budget Item was posted from 6:00 p.m. to 7:00 p.m.
and that she was not comfortable with Council discussing past the scheduled time.
Council member Edstrom and Wilson agreed that given the posted end time, Council should
end their budget discussion at 7:00 p.m. Mayor White said the Council will need another
workshop to finish discussing the budget.
Council took a brief recess and reconvened at 7:08 p.m.
Invocation offered by Parks Director Adam Adams.
Pledges led by Council member Rose.
CITIZEN PRESENTATIONS:
No citizen presentations were made.
2. 09-377-T Police Chief Kniffen to recognize and introduce the members of the
Citizens on Patrol.
Police Chief Kniffen recognized and introduced the following members of the Citizens on Patrol:
Bob Radder, Bill Armstrong, Deandra Pugh, Scott Johnson, Tim Chamberlin and Marie Frank
who was unable to attend the meeting
Police Chief Kniffen commended Officer Scott Voigt for a great job implementing and
overseeing this program.
Mayor White thanked the members for their volunteerism and dedication.
Bob Radder, 1 Lee Court – Congratulated the members of the Citizen on Patrol. Radder asked
the Council to consider a fee in the amount of $20.00, per household fee to help with the
expense this group incurs personally.
CONSENT AGENDA
Council member Rose pulled Item 4.
Motion made by Strother, seconded by Edstrom to approve the Consent Agenda Items 3, 5, 6
and 7 with the corrections noted to the Minutes dated August 3, 2009 (Item 5).
Motion passed unanimously without any discussion.
2
Town Council 15 of 118 Meeting Date: October 19, 2009
3. 09-340-T Consider and take appropriate action regarding a request from Jacobs
Engineering on behalf of High Trophy Development, LP to approve an Amended Plat
of 107 Residential Lots and 4 Open Space Lots for a total of 28.144 acres known as
Neighborhood 1, Phase 1C-2. (AP-09-016)
4. 09-359-T Consider and take appropriate action regarding an Ordinance amending
the Town Manager Department budget (Election Line) for fiscal year October 1, 2008
through September 30, 2009.
Mayor White stated that the Fiscal Year 2008-2009 General Fund Expenditure Budget Increase
of $11,427 for election expenses associated with a May 2009 Town election. In addition to the
General Election a Charter Election was called. The overage is a result of publication and
translation requirements for a Charter Election.
Original Budget 2008-09 $12,235
Amendment 11,427
Amended Budget 23,752
Council member Rose stated that the Charter allowed the Town Manager to transfer money
and just make a report to the Council. Rose suggested that the Ordinance specifically
reference where the funds are being taken from.
Town Manager Emmons clarified that the funds would be covered by the reserves.
Council member Edstrom explained that the expense line is being increased and the Charter
requires that the Council approve the increase.
Mayor Pro Tem Strother confirmed that staff is asking for Council to increase the Election line
by $11,427, which will be taken from reserves.
Council member Wilson added that this is house-keeping. Because of the overage, the
department needs Council’s approval to increase this line of the budget and money is not being
moved between departments.
Motion made by Edstrom, seconded by Sterling to approve an Ordinance amending the Town
Manager Department budget (Election Line) for fiscal year October 1, 2008 through September
30, 2009.
Motion passed 5:1, with Rose opposing.
5. 09-348-T Consider and take appropriate action regarding Minutes dated August 3,
2009.
6. 09-347-T Consider and take appropriate action regarding Minutes dated August 17,
2009.
7. 09-349-T Consider and take appropriate action regarding Minutes dated August 24,
2009.
PUBLIC HEARING
3
Town Council 16 of 118 Meeting Date: October 19, 2009
The Public Hearing opened at 7:35 p.m.
8. 09-352-T Town Council to conduct 2nd Public Hearing regarding the budget and
proposed tax rate increase for fiscal year October 1, 2009 to September 30, 2010 and
Mayor to announce the date, time and place of the vote on the tax rate.
Mayor White read the following for the record:
On September 28, 2009, the Town Council will hold a Public Meeting to adopt a 2009 tax rate
that will exceed the lower of the rollback rate or the effective tax rate. As required by law, the
first Public Hearing was held on August 24, 2009 and this is the second Public Hearing
regarding the budget and proposed tax increase.
No citizens addressed Council.
9. 09-353-T Town Council to conduct a Public Hearing on the proposed 2009-2010
Fiscal Year Budget pursuant to Section 9.05 of the Town Charter, "Council Action on
Budget".
Mayor White summarized the Charter Amendment, passed in the May 9, 2009 Election under
Section 9.05 Council Action on Budget which requires a Public Hearing.
No citizens addressed Council.
The Public Hearing closed at 7:37 p.m.
REGULAR SESSION
10. 09-311-T Consider and take appropriate action to approve an Interlocal Agreement
between the Town and Northwest Independent School District for School Resource
Officer services for the 2009-2010 school year.
Mayor White questioned if Byron Nelson High School is included in the renewal.
Town Manager Emmons confirmed that this Agreement allows for the same officer and
program from previous years. The role of the School Resource Officer has been extended to
include the new high school.
Council member Rose questioned the costs listed in the agreement. Town Manager Emmons
explained that the costs listed are the school’s allocation, the rest is Grant money.
Police Chief Kniffen advised this is the last year for this Grant, and that FY09/10 is actually an
extension.
Motion made by Edstrom, seconded by Wilson to approve an Interlocal Agreement between the
Town and Northwest Independent School District for School Resource Officer services for the
2009-2010 school year.
Motion passed unanimously without further discussion.
11. 09-333-T Consider and take appropriate action regarding a Contract for Election
Services with Denton County, for the November 3, 2009 Park Bond Election, and
4
Town Council 17 of 118 Meeting Date: October 19, 2009
approving the terms and conditions of the Contract.
Mayor White stated that the voting information for both Denton and Tarrant County residents is
on the Town’s website under the Government/Elections Tab. Mayor White explained that
residents may vote at any polling location within their County during Early Vote. On Election
Day, residents must vote at their precinct.
Election Day Voting for Trophy Club, Denton County residents will be held in the Council
Chambers at the Svore Building and Election Day Voting for Trophy Club Tarrant County
residents will vote at Cross Timbers Church in Keller.
The Town Council will consider Tarrant County's Contract at their October 5, 2009 meeting.
Town Manager Emmons stated that this is the standard election agreement with Denton
County. November is a Constitutional Election, and the Town is a joint party with the County
therefore the cost will be split 50/50. Tarrant County has estimated the Town’s cost at
$3,900.00.
Motion made by Wilson, seconded by Edstrom to approve a Contract for Election Services with
Denton County, for the November 3, 2009 Park Bond Election, and approving the terms and
conditions of the Contract.
Motion passed unanimously without further discussion.
12. 09-351-T Consider and take appropriate action regarding a Resolution adopting
the National Incident Management System (NIMS).
Mayor White stated that this Resolution is part of the compliance for Government and State
Grant process for National Incident Management System (NIMS). Training for the Incident
Command System (ICS) will be held the last two weeks of September.
Town Manager Emmons explained this training is part of a residential directive for Homeland
Security. The training for ICS 300 and ICS 400 will be held the end of September; however a
person must first take the online training for ICS 100, 200, 700 and 800.
Council member Wilson appreciates staff’s attendance at this training. Mayor Pro Tem Strother
requested Town Manager Emmons provide a summary of the training.
Motion made by Strother, seconded by Edstrom to approve a Resolution adopting the National
Incident Management System (NIMS).
Motion passed unanimously without further discussion.
13. 09-360-T Consider and take appropriate regarding the setting of a new date for the
Council's strategic planning workshop.
Mayor White explained that October 9 and 10 were tentative dates for Council’s strategic
planning workshop. October 9 is a Friday and in Texas, Friday nights are reserved for high
school football and October 10 is the day of the Trophy Club semi-annual garage sale and
Roanoke Days. The Council may be better served to reschedule this planned retreat to a
better time.
Town Manager Emmons considers this workshop a precursor to the full blown planning session
that will occur in January as required by the Charter.
5
Town Council 18 of 118 Meeting Date: October 19, 2009
6
The Town Council discussed the need for a facilitator. Town Manager Emmons said
depending on dates and the availability, one of three facilitators who understand the intricacies
of public sector will be scheduled.
Council discussed the details of the workshop, their availability and agreed that four hour
meeting on two different afternoons would result better effectiveness. Town Manager Emmons
confirmed that he would be the only staff member attending. Council agreed to Wednesday,
November 18 and Sunday, November 22 from 4:00 – 8:00 p.m. and suggested that the meeting
be held at the Marriott in Solana.
14. 09-358-T Items for Future Agendas
Mayor White requested Town Manager Emmons provide an update on the elevated tank at the
first meeting in October.
Town Manager Emmons called a Budget Workshop for Monday, September 21, 2009.
15. 09-354-T Mayor's Update regarding training opportunities, educational sessions,
and regional meetings.
Mayor White provided a brief update on her attendance at the following meetings and events:
August and September Chamber Luncheons
TML Newly Elected Training in Austin (August 6 and 7, 2009)
August and September Northwest Community Partnership meeting
North West Metroport Chamber of Commerce Mayor’s roundtable (August 14, 2009)
Metroport Cities Partnership Meeting (August 20, 2009)
Breakfast to recap the 81st Legislative Session - hosted by Northwest Metroport
Chamber of Commerce (August 26, 2009)
Judged the Taste of Northeast Event (August 20, 2009)
35W Coalition Quarterly Meeting (September 9, 2009)
Tarrant Area Food Bank Lunch in Observance of National Hunger Action Month
(September 9, 2009)
Mayor White said that she would be unable attend the Metroport Cities Partnership on
Thursday, September 17 at 7:30 at Village Circle and asked if anyone from Council would like
to attend.
ADJOURN
Motion made by Sterling, seconded by Wilson to adjourn. The meeting adjourned at 8:40 p.m.
____________________________ ___________________________
Lisa Hennek, Town Secretary Connie White, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council 19 of 118 Meeting Date: October 19, 2009
100 Municipal Drive
Trophy Club, TX 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:109-397-T Name:
Status:Type:Agenda Item Consent Agenda
File created:In control:9/18/2009 Town Council
On agenda:Final action:10/19/2009
Title:Consider and take appropriate action regarding the Minutes dated September 21, 2009.
Attachments:September 21, 2009 Minutes.pdf
Action ByDate Action ResultVer.
Town Council 20 of 118 Meeting Date: October 19, 2009
109-397-T Version:File #:
Title
Consider and take appropriate action regarding the Minutes dated September 21, 2009.
Town Council 21 of 118 Meeting Date: October 19, 2009
MINUTES FROM BUDGET WORKSHOP FOR THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, September 21, 2009 5:00 PM
Svore Municipal Building Boardroom
STATE OF TEXAS §
COUNTY OF DENTON §
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, September
21, 2009. The meeting was held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
Connie White Mayor
Susan Edstrom Council Member
Kathleen Wilson Council Member
Bill Rose Council Member
TOWN COUNCIL MEMBERS ABSENT:
Glenn Strother Mayor Pro Tem
Philip Sterling Council Member
STAFF AND GUEST(S) PRESENT:
Brandon Emmons Town Manager
Lisa Hennek Town Secretary
Patricia Adams Town Attorney
Kathy DuBose Finance Director
Scott Kniffen Police Chief
Adam Adams Parks Director
Mayor White called to order and announced a quorum at 5:08 p.m.
Mayor White announced the absence of Council member Sterling.
Council member Strother advised via email at 6:00 p.m. that he would be unable to attend.
BUDGET WORKSHOP
1. 09-382-T Budget Discussion.
Town Manager Emmons opened the workshop by referencing the revised budget worksheets. The first
worksheet reflects a .4551 per $100 tax rate and includes all updates since the budget was originally
proposed. The changes noted are to the sales tax, reduction of funding from TCMUD1 for the Deputy
Town Secretary and changes to Health Insurance, resulting in a shortfall of $56,640.
The second worksheet reflects a .47 per $100 tax rate and includes the same changes noted above,
resulting in an overage of $51,692.
Town Council 22 of 118 Meeting Date: October 19, 2009
Mayor White questioned the decrease in sales tax as she thought it would stay flat. Town Manager
Emmons and Finance Director Kathy DuBose said that it is anticipated that the FY10 Budget will be flat
with the FY09 Actual ($612,974).
Mayor White confirmed that TCMUD1 approved a budget which no longer funds the Deputy Town
Secretary position but now funds the Receptionist position at 100%.
Town Manager Emmons stated that MUD Manager Robert Scott informed him that the MUDs were not
going to fund the Receptionist position at 100%. Council member Wilson said that the Receptionist
position was not discussed in the September 15, 2009 MUD meeting.
Finance Director Kathy DuBose confirmed that MUD Manager Robert Scott requested this change right
before the start of the MUD meeting. Effective October 1, 2009, the MUD will fund the Receptionist
position at 100%.
Council finished discussing the Parks and Recreation Budget. Mayor White questioned if Staff had
researched purchasing a stage rather than renting each time. Staff has researched this several times, it
is quite expensive and storage is an issue.
Council member Rose questioned the Independent Labor line for Recreation. Parks and Recreation
Director Adam Adams said that they decreased this amount as the department did not use all that was
budgeted for this year. This line covers the help needed at the end of season, for the July 4th and Day
Camp.
Mayor White asked about the $10,000 salary increase under the Planning and Zoning Department, the
difference between the Town Engineer and Planner and Computer Mapping. Town Manager Emmons
explained that the increase as a salary adjustment. Planning and Zoning is responsible for everything
before the structure goes on the ground. The Community Development Department (Permitting and
Inspections) is responsible for everything after the structure hits the ground.
The increase for the trash service is a result of the CPI rate increase from last July and is based on
volume.
Council member Rose confirmed that the proposed budget includes the addition of an employee in the
Finance Department as the workload and overtime in this department justifies the addition of one person.
Rose stated that the Finance computer systems are out date and need to be upgraded. Finance Director
Kathy DuBose said that the current system is an antiquated system and receives frequent updates and
patches and the system upgrade expense is included in the budget. Town Manager Emmons said that
the $23,000 is just the Town’s cost and would require the MUDs consent.
Mayor White would like an analysis completed prior to upgrading the system. Council member Rose
agreed that an analysis should be completed but would like to include money in the budget.
Mayor White is comfortable adding an additional employee to the Finance Department, but does not
support a Benchmark Analyst. Council member Rose agreed and said that the additional person would
be responsible for whatever duties are necessary and does not necessarily need the title of Benchmark
Analyst.
Council member Edstrom cautioned that the original budget increase was for reserves and that Council
should not start dipping into the reserve. Edstrom stated that that system upgrades is a good discussion
for a budget workshop but should not be proposed at the very last minute.
Town Manager Emmons explained that staff has the responsibility for allocating the funds appropriately,
just because the funds are budgeted, does not necessarily mean that the money has to be spent. Town
Manager Emmons asked the Council for confirmation of their approval for another Finance position and
for the funds for system software upgrades.
Town Council 23 of 118 Meeting Date: October 19, 2009
Mayor White does not want to go above the 0.4551 unless it directly affects the residents and only if there
is an absolute benefit to the residents, Finance does not.
Council member Wilson stated that in addition to the computer systems, the streets and drainage are also
antiquated and need repaired and replaced. The Band-Aid fixes actually cost the Town more money,
however upgrades and replacements cannot be included in the budget at the last minute. Wilson
requested that Staff include these requests in the next year’s budget.
Council member Edstrom agreed and stated that Council needs to plan accordingly and prepare.
Expense such as this will not happen by leaving the tax rate at 0.4551.
Mayor White cautioned Staff that the need for certain positions and additional personnel may be
eliminated as the systems are upgraded.
Council completed their review of the General Fund Budget.
Council member Rose referenced the Legal Budget stating that he does not want to take action now and
called Council’s attention to the survey he has conducted of other cities legal cost and level of services.
Council member Edstrom said that it is difficult to look at straight numbers; Council needs a clearer
understanding of the level of service provided by legal in the other cities.
Mayor White adjourned the meeting at 6:50 p.m.
____________________________ ___________________________
Lisa Hennek, Town Secretary Connie White, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council 24 of 118 Meeting Date: October 19, 2009
100 Municipal Drive
Trophy Club, TX 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:109-398-T Name:
Status:Type:Agenda Item Consent Agenda
File created:In control:9/18/2009 Town Council
On agenda:Final action:10/19/2009
Title:Consider and take appropriate action regarding the Minutes dated September 28, 2009.
Attachments:September 28, 2009 Minutes.pdf
Action ByDate Action ResultVer.
Town Council 25 of 118 Meeting Date: October 19, 2009
109-398-T Version:File #:
Title
Consider and take appropriate action regarding the Minutes dated September 28, 2009.
Town Council 26 of 118 Meeting Date: October 19, 2009
MINNUTES FROM PUBLIC HEARINGS/REGULAR TOWN COUNCIL MEETING FOR THE
TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, September 28, 2009 7:00 PM
Svore Municipal Building Boardroom
STATE OF TEXAS §
COUNTY OF DENTON §
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, September
28, 2009. The meeting was held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
Connie White Mayor
Glenn Strother Mayor Pro Tem
Philip Sterling Council Member
Susan Edstrom Council Member
Kathleen Wilson Council Member
Bill Rose Council Member
STAFF AND GUEST(S) PRESENT:
Brandon Emmons Town Manager
Stephen Seidel Assistant Town Manager
Lisa Hennek Town Secretary
Patricia Adams Town Attorney
Kathy DuBose Finance Director
Scott Kniffen Police Chief
Adam Adams Parks Director
Carolyn Huggins Planning and Zoning Manager
Mayor White announced the date of September 28, 2009 call to order and announce a quorum at
7:01 p.m.
Invocation was offered by Fire Chief Thomas.
Pledges were led by Council member Edstrom.
CITIZEN PRESENTATIONS:
Mike Morvan (Representing Standard Pacific Homes) - 4009 Emerald Oak Drive, Haltom City –
Requested the Council consider funding for and additional employee in the Inspection/Permit Department
or third party Inspection Company due to the procedural delays in processing permits.
Julian Owens - 213 Oak Hill Drive – Addressed the Council regarding the dog shooting and questioned
other options and/or solutions. Mr. Owens asked the Council to consider alternate methods and
adequate resources necessary for the Police and Animal Control Officer to do their jobs.
Jennifer Killian -234 Oak Hill Drive - Addressed the Council regarding the dog shooting and questioned
other options and/or solutions. Ms. Killian volunteered to raise money to donate to the Police Department
in order to provide alternate resources necessary for Animal Control and asked Council to provide an
estimate.
1
Town Council 27 of 118 Meeting Date: October 19, 2009
Deandra Pugh - 2 Chimney Rock Drive - Addressed the Council regarding the dog shooting and
requested the Council consider an Agenda Item to discuss Code Enforcement and the adequate
resources necessary for the Police to do their jobs.
CONSENT AGENDA
1. 09-380-T Consider and take appropriate action regarding an Interlocal Agreement for Participation
in Fort Worth's Environmental Collection Center Household Hazardous Waste Program, designating
the Assistant Town Manager as the Household Hazardous Waste Collection Coordinator and
designating the Town Manager as the alternate for contract term of October 1, 2009 through
September 30, 2010.
Motion made by Edstrom, seconded by Rose to approve the Consent Agenda, Item 1.
Motion passed unanimously without any discussion.
PUBLIC HEARING
The Public Hearing opened at 7:19 p.m.
2. 09-353-T Town Council to conduct a second Public Hearing on the proposed 2009-2010
Fiscal Year Budget pursuant to Section 9.05 of the Town Charter, "Council Action on Budget".
Pearl Ford, 2 Spring Creek Court – Addressed the Council stating that the Budget process this year was
different and better. Ms. Ford commended the Finance Director, the Finance Department and the Council
for their hard work. Ms. Ford spoke in favor of the tax increase in order to fund future amenities.
3. 09-385-T Town Council to conduct a Public Hearing relative to the Service and Assessment
Plan for Authorized Services (Emergency Services) for the Trophy Club Public Improvement
District No. 1 (The Highlands at Trophy Club), the Assessment Roll, Levy of Special
Assessments against the Property in PID No. 1 and matters contained in the proposed
Ordinance.
Town manager Emmons explained that clarified when the Service and Assessment Plan for Authorized
Services was originally proposed, it was based on the same allocation provided by TC MUD 1. Since the
proposal, TC MUD 1 approved a lower rate and the Hearing Notice was revised to reflect the lower rate.
No citizens addressed Council.
The Public Hearing closed at 7:28 p.m.
REGULAR SESSION
4. 09-383-T Consider and take appropriate action regarding a Resolution repealing Resolution
2008-23 and adopting a new Resolution making appointments to serve EDC 4A, EDC 4B, Parks
and Recreation Board, the Planning and Zoning Commission, Tree Board and the Zoning
Board of Adjustment.
The following gave recommendations:
Tree Board Chair Deandra Pugh
EDC4 Chair JD Harvey
Zoning Board of Adjustment Chair Bob Downey
2
Town Council 28 of 118 Meeting Date: October 19, 2009
Town Manager Emmons gave the recommendations on behalf of EDC 4B, Parks and Recreation and the
Planning and Zoning Commission.
Motion made by Edstrom, seconded by Sterling to approve Resolution 2009-19 as written with the
recommendations provided from each Board and Commission, and taking the Alternate seat for the
Planning and Zoning Commission Alternate under advisement.
Motion passed unanimously without any discussion.
5. 09-323-T Consider and take appropriate action regarding an Ordinance of the Town Council
of the Town Of Trophy Club accepting and approving an update of the Service and
Assessment Plan and Updated Assessment Roll for Town of Trophy Club Public Improvement
District No. 1 (The Highlands at Trophy Club); making and adopting findings and other related
provisions; and providing an effective date.
This ordinance covers the annual update required for assessments on the PID bonds. The annual update
required for assessments on emergency services is completed separately.
Motion made by Edstrom, seconded by Strother to approve an Ordinance of the Town Council of the
Town Of Trophy Club accepting and approving an update of the Service and Assessment Plan and
Updated Assessment Roll for Town of Trophy Club Public Improvement District No. 1 (The Highlands at
Trophy Club).
Town Manager Emmons stated that the correct Appendix A was provided as a hard-copy for the Council’s
review.
Motion passed unanimously without further discussion.
6. 09-390-T Consider and take appropriate action regarding an Ordinance of the Town Council
of the Town Of Trophy Club accepting and approving a Service and Assessment Plan for
Authorized Emergency Services and Assessment Roll for the Town Of Trophy Club Public
Improvement District No. 1 (The Highlands At Trophy Club); making a finding of special benefit
to the property in the District; levying special assessments against property within the district;
providing for payment, method of assessment, penalties and interest; and providing an
effective date.
This Ordinance approves the fixing and levying of assessments for the fiscal year beginning October 1,
2009, and ending September 30, 2010.
Motion made by Edstrom, seconded by Rose to approve an Ordinance of the Town Council of the Town
Of Trophy Club accepting and approving an update of the Service and Assessment Plan and Updated
Assessment Roll for Town of Trophy Club Public Improvement District No. 1 (The Highlands at Trophy
Club), and amending the set rates at $51,967.04.
Motion passed unanimously without any discussion.
7. 09-386-T Consider and take appropriate action regarding an Ordinance adopting and
approving the Budget for the fiscal year beginning October 1, 2009, and ending September 30,
2010.
Mayor White explained the two examples provided for Council’s consideration. Example 1 reflected a tax
rate of $0.4700 and Example 2 reflected a tax rate of $.45551. Mayor White proposed and supports the
$0.4700 tax rate for the purpose of generating funds that will be placed into a special restricted account to
fund major capital costs. Knowing that these expenses are coming for roads, drainage and a complete
3
Town Council 29 of 118 Meeting Date: October 19, 2009
assessment of the computer systems, White feels it is a responsible move to embark upon building a
Capital Improvement Fund. The funds set aside now will result in less debt service required in the future.
Motion made by Edstrom, seconded by White to approve an Ordinance adopting and approving the
Budget for the fiscal year beginning October 1, 2009, and ending September 30, 2010 with a tax rate of
$0.4700.
Council member Edstrom thanked Pearl Ford for her help and suggestions. Edstrom agreed with the
Mayor regarding setting aside funds for the Town’s future.
Council member Sterling understands the Mayor and Council member Edstrom’s comments but is not in
favor of raising the tax rate. Council member Sterling applauded the efficiencies of Town Manager
Emmons and his Staff.
Council member Wilson concurred with Council member Sterling as there are still funds that have not yet
been examined for legitimacy. Wilson pleaded that should the Council increase the taxes that money be
delineated specifically for capital improvement. Wilson suggested discussing funding and future spending
at the long range planning session.
Council member Edstrom amended the motion to adopt the Budget for the fiscal year beginning October
1, 2009, and ending September 30, 2010 with a tax rate of $0.4700 as provided with the Example 1, the
second agreed.
Mayor Pro Tem Strother stated no one wants to raise taxes. Stroher asked the Council to consider the
followings, the Town lost $50,000 for funding for ½ employee, and still do not know what may happen in
the future in relation to staffing, the residents want more amenities, but do not want to pay for the
services, the Town still has to finance the purchase of a work truck as we are in not in the position to buy
one out right. Hopefully this Council can continue to operate the Town efficiently and more effectively and
the quality of life in Trophy Club is balanced through this process. The Strategic Planning Session, the
housing boom and the right Commercial Development will help offset the tax. Strorther mentioned that
the Town is still governed by two different entities and the Town is still waiting for a special water rate as
they are the second largest water user.
Council member Rose stated that the budget process was interesting and future efficiencies will be
determined in the Strategic Planning Session. Rose is comfortable setting the tax rate at $0.4700, as the
Council has the discipline to use it wisely.
Council member Edstrom reassured that the Council is not run amok and all members have a fiscal
responsibility. Staff and Council have scrubbed each line and cannot find any extra funds. Edstrom
stated that necessary items such as an additional Animal Control Officer, Tasers, a Student Resource
Officer, four additional Police Officers, and a Drainage Study did not get included to this budget. The
Strategic Planning Session should not be a discussion of what this Council should be doing today, but
what this Council needs to plan and budget for in the future.
Town Manager Emmons expounded on the needs and staid Staff is required to identify and establish a
Capital Improvement Plan for the next five years. Emmons said the plan has been identified the plan, but
there is no way to pay for it. This budget includes the Drainage Study, but not the money necessary to fix
the areas identified in the study. Emmons hopes the Council recognizes the approach Management has
taken regarding fiscal responsibility over the past three years.
Council member Edstrom said that unless this Council is proactive and sets funds aside now, a Strategy
Planning Session is futile as without any money, Council can only talk about a strategy. This Council
needs to continue the planning started last November and need to put money aside in order to
accomplish the strategies identified. Edstrom called for the vote.
Council member Rose commented that two citizens spoke in favor of the tax increase.
4
Town Council 30 of 118 Meeting Date: October 19, 2009
Council member Edstrom called for the vote.
Motion passed 4:2 with White, Strother, Edstrom and Rose voting in favor and Wilson and Sterling
opposing.
8. 09-388-T Consider and take appropriate action regarding an Ordinance fixing and levying
Municipal Ad Valorem Taxes for the Town for the fiscal year beginning October 1, 2009, and
ending September 30, 2010.
Staff provided two examples for Council’s consideration. Example 1 reflected a tax rate of $0.4700 and
Example 2 reflected a tax rate of $.45551.
Motion made by Edstrom, seconded by Rose to adopt an Ordinance that would fix and levy property
taxes and that property taxes be increased by the adoption of a tax rate of $0.4700 per $100 valuation for
the fiscal year October 1, 2009, and ending September 30, 2010. Edstrom's motion further specified, that
the Operations and Maintenance component of the tax rate to be $0.38838, the Interest and Sinking
component of the tax rate to be $0.08162 and that the property tax rate be increased by the adoption of a
tax rate of $0.4700, which is effectively a 3.18 percent increase in the tax rate, the second agreed.
A roll-call vote was taken. The motion passed 4:2 with White, Strother, Edstrom and Rose voting in favor
and Wilson and Sterling opposing.
9. 09-387-T Consider and take appropriate action to ratify the property tax increase reflected in
the previously approved Town Budget for the fiscal year beginning October 1, 2009, and
ending September 30, 2010.
In addition to adopting the budget and voting to set the tax rate, which we currently achieve via two (2)
different agenda items, Section 102.007 of the Texas Local Government Code provides that the adoption
of a budget that requires raising more revenue from property taxes than in the previous year also requires
a separate vote of the Council to ratify the property tax increase reflected in the budget. The vote to ratify
the property tax increase is in addition to and separate from the vote to adopt the budget or the vote to
set the tax rate required by Chapter 26 of the Tax Code, or other law. Staff provided two examples for
Council’s consideration. Example 1 reflected a tax rate of $0.4700 and Example 2 reflected a tax rate of
$.45551.
Motion made by Edstrom, seconded by Strother to approve that the property tax rate be increased by the
adoption of a tax rate of $0.4700, which is effectively a 3.18 percent increase in the tax rate.
A roll-call vote was taken. The motion passed 4:2 with White, Strother, Edstrom and Rose voting in favor
and Wilson and Sterling opposing.
10. 09-389-T Consider and take appropriate action regarding a Resolution approving the tax roll
of the Denton Central Appraisal District (DCAD) and Tarrant Appraisal District (TAD) for 2009.
Motion made by Edstrom, seconded by Sterling to approve a Resolution approving the tax roll of the
Denton Central Appraisal District (DCAD) and Tarrant Appraisal District (TAD) for 2009.
Motion passed unanimously without further discussion.
11. 09-357-T Consider and take appropriate action regarding the third quarter financial and
variance report dated:
a. August
5
Town Council 31 of 118 Meeting Date: October 19, 2009
The August 2009 monthly financial report is presented in a format that provides the comparison of
monthly and year to date actual amounts to the current fiscal year budget. The accompanying variance
report provides an explanation of actual fiscal year to date revenues and departmental expenditures
which vary more than 10% from the percent of the fiscal year lapsed. Management recommends
approval.
Motion made by Edstrom, seconded by Wilson to approve the third quarter financial and variance report
dated August 2009.
Motion passed unanimously without any discussion.
12. 09-312-T Consider and take appropriate action regarding an Ordinance amending the Code
of Ordinances by adding Article XVII, entitled Hotel Regulation to Chapter 3, entitled Buildings
and Construction, requiring Hotel Permitting and Providing Standards for Permit Holders and
providing an effective date.
Town Manager Emmons said that Staff’s intent was to mirror the City of Granbury’s Ordinance, however
once the review started, staff determined that a better way was to create a new Article under Buildings
and Construction.
The Council discussed the interpretation of the deadline for permit application. Council requested Staff
clarify this section and then bring it back to Council.
No action taken.
13. 09-381-T Consider and take appropriate action regarding the Texas Department of Public
Crime Records Service Texas Data Exchange (TDEx) User/Equipment Agreement.
The Texas Data Exchange system permits agencies to share data on criminal investigations with other
agencies and query other agencies information to aid in the investigation of crime.
This tool will enable the Police Department with an additional source of information to determine whether
suspects in crimes in Trophy Club are suspects or arrestees in other jurisdictions and help us develop
criminal cases. There is no cost to this service.
Staff recommends approval of this agreement.
Motion made by Wilson, seconded by Edstrom to approve the Texas Department of Public Crime
Records Service Texas Data Exchange (TDEx) User/Equipment Agreement.
Motion passed unanimously without further discussion.
14. 09-392-T Items for Future Agendas
Council added Item to discuss Code Enforcement and the adequate resources necessary for the Police to
do their jobs and an Item with an update from Staff regarding the delinquency for Town of Trophy Club
Public Improvement District No. 1 (The Highlands at Trophy Club), NH8.
1. Town Manager Emmons to report on the sound barrier issues on the east side and conversations
with TXDOT, and discussion of same. (Wilson)
2. Discuss and consider options to approve the upkeep of rental property, with or without creating a
Building Standard Commission. (Edstrom - 4/21/08)
3. Discuss and receive an update on the Comprehensive Land Plan. (Edstrom - 10/20/08)
4. Discuss and take appropriate action regarding a Library Focus Group or other plan for exploring
options and compiling data for a future library. (Wilson)
6
Town Council 32 of 118 Meeting Date: October 19, 2009
7
5. Discuss and take appropriate action regarding culvert issues on Skyline Park. (Wilson added on
4/6/09)
6. Item to receive a report to alleviate the congestion of games/practices on the baseball and the
parking issues. (Wilson added May 6, 2009)
7. Item to reevaluate and expand the scope of the Tree Board in reference to beautification. (Wilson
added on August 17, 2009)
8. Item after FY08-09, discussing future EMS negotiations. (Wilson added on August 17, 2009)
9. Council goals and objectives. (Edstrom added on August 17, 2009)
10. Item to receive a report regarding the delinquency for Town of Trophy Club Public Improvement
District No. 1 (The Highlands at Trophy Club), NH8.
15. 09-399-T Receive a progress report from Council Member Wilson regarding the September
15, 2009 TCMUD1 Meeting; discussion of same.
Progress report received from Council member Wilson regarding the September 15, 2009 TCMUD1
Meeting.
Council member Edstrom questioned the new agenda item created by TC MUD 1 that will entail a Council
report from Council Liaison on notices from Council & relevant business and said that this information is
public record and the report is the Town Manager’s responsibility.
Based on the discussion at the TC MUD1 meeting on September 15, 2009, Pearl Ford, 2 Spring Creek
Court explained how the DCAD nominations are based. Based on the tax levy for the Town (PID #1
Emergency Services District), the Council was allocated a total of one (1) vote to cast for a nominated
candidate on the ballot provided by the Chief Appraiser of the Denton Central Appraisal District. On
August 3, 2009 Council nominated John Mitchell. Based on the tax levy for the Town, the Council is
allocated a total of five (5) five nominations provided by the Chief Appraiser of the Denton Central
Appraisal District. Council is scheduled to take action regarding this Item at their October 5, 2009
meeting. Ms. Pearl Ford expressed desire to continue serving.
16. 09-391-T Mayor's Update regarding training opportunities, educational sessions, and
regional meetings.
Mayor White provided a brief update on her attendance at the following meetings and events:
NTMP How Local Communities are Attracting Developers and Retailers Without Relying on
Federal Funding
Metroport Cities Partnership
Northwest ISD Education Foundation - Annual Drive Kick-off Luncheon
23rd Annual GrapeFest
North TX Super Bowl XLV Host Committee Regional Media Conference
Incident Management Systems Training
ADJOURN
Meeting adjourned at 9:25 p.m.
____________________________ ___________________________
Lisa Hennek, Town Secretary Connie White, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council 33 of 118 Meeting Date: October 19, 2009
100 Municipal Drive
Trophy Club, TX 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:109-449-T Name:
Status:Type:Agenda Item Consent Agenda
File created:In control:10/13/2009 Town Council
On agenda:Final action:10/19/2009
Title:Consider and take appropriate action regarding the Minutes dated October 5, 2009.
Attachments:October 5, 2009 Minutes.pdf
Action ByDate Action ResultVer.
Town Council 34 of 118 Meeting Date: October 19, 2009
109-449-T Version:File #:
Title
Consider and take appropriate action regarding the Minutes dated October 5, 2009.
Town Council 35 of 118 Meeting Date: October 19, 2009
MINUTES FROM REGULAR SESSION FOR THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, October 5, 2009 5:00 PM
Svore Municipal Building Boardroom
STATE OF TEXAS §
COUNTY OF DENTON §
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, October 5,
2009. The meeting was held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
Connie White Mayor
Glenn Strother Mayor Pro Tem
Kathleen Wilson Council Member
Philip Sterling Council Member
Bill Rose Council Member
TOWN COUNCIL MEMBERS ABSENT:
Susan Edstrom Council Member
STAFF AND GUEST(S) PRESENT:
Brandon Emmons Town Manager
Lisa Hennek Town Secretary
Patricia Adams Town Attorney
Scott Kniffen Police Chief
Danny Thomas Fire Chief
Mayor White called to order and announced a quorum at 7:00 p.m.
Mayor White announced the absence of Council member Edstrom.
Invocation offered by Council member Wilson.
Pledges led by Town Manager Emmons.
1. 09-400-T Introduction and Presentation from Robert Earley, President/CEO of John Peter Smith
Hospital; discussion of same.
Mayor White introduced Mr. Earley. Mr. Earley is the new President/CEO of John Peter Smith (JPS)
Hospital. In May 2008, Earley was appointed Interim President and CEO for JPS Health Network. On
Feb. 4, 2009 he was appointed as the President and CEO by the Tarrant County Hospital District Board
of Managers. Mr. Earley came before the Council to introduce himself and briefly explained some of the
programs offered by John Peter Smith Hospital.
Mr. Earley stated that John Peter Smith Hospital efforts are to become a level one trauma center. This
would be the only trauma center in Tarrant County. Parkland is the only one in the area.
Town Council 36 of 118 Meeting Date: October 19, 2009
No action required.
CITIZEN PRESENTATIONS
No citizen presentations were made.
REGULAR SESSION
2. 09-379-T Consider and take appropriate action to nominate up to five people to be considered
for the Denton County Appraisal District Board of Directors.
Based on the tax levy for the Town (PID #1 Emergency Services District), the Council was allocated a
total of one (1) vote to cast for a nominated candidate on the ballot provided by the Chief Appraiser of the
Denton Central Appraisal District. On August 3, 2009 Council nominated John Mitchell.
Based on the tax levy for the Town, the Council is allocated a total of five (5) five nominations provided by
the Chief Appraiser of the Denton Central Appraisal District. Council is scheduled to take action
regarding this Item at their October 5, 2009 meeting.
Ms. Pearl Ford's term is expiring and she has expressed interest in continuing to serve.
Motion made by Rose, seconded by Strother nominating Ms. Pearl Ford to be considered for the Denton
County Appraisal District Board of Directors.
Motion passed unanimously without any discussion.
3. 09-334-T Consider and take appropriate action regarding a Contract for Election Services with
Tarrant County, for the November 3, 2009 Park Bond Election, and approving the terms and
conditions of the Contract.
The Town’s cost to Tarrant County is $6,825.00.
Tarrant County Election Administrator, Steve Raborn explained that the rate is calculated as described in
the contract. It is not a per-voter charge, it is per polling place charge and the Town is also incurring a
pro-rata portion of Tarrant County's overhead expenses of the election, which because of Tarrant
County's size is higher than Denton County’s. Per the terms of the contract, the Town is paying half the
cost of that one day of Early Voting and the County is paying the other half. The Town is also paying for
a pro-rata cost of the nearest full-time early voting site. The cost would have only be reduced by a few
hundred dollars had the Town not opted to host one day of early voting.
Council member Rose questioned the apparent disparity between cities as noted under Section XVI on
the Contract. Rose was in favor of approving the contract presented, providing Mayor White continue to
research with Tarrant County.
Motion made by Rose, seconded by Wilson to approve a Contract for Election Services with Tarrant
County, for the November 3, 2009 Park Bond Election, with an amount not greater than $6,825.00
pending the Mayor’s research with Tarrant County.
Mayor Pro Tem Strother would like a break down and some understanding of how the fees are
calculated.
Motion passed unanimously without further discussion.
2
Town Council 37 of 118 Meeting Date: October 19, 2009
4. 09-314-T Police Chief Kniffen to provide a review of the events planned for National Night Out
on October 6, 2009; discussion of same.
Chief Kniffen provided a list of block parties planned and a brief review on the events planned for National
Night Out on October 6, 2009.
No action taken.
5. 09-407-T Receive an update from Fire Chief Danny Thomas regarding the H1/N1 flu vaccine;
discussion of same.
Chief Thomas gave an update regarding the H1/N1 flu vaccine.
Steve Gregory, 205 Pebble Beach – Requested Staff contact NISD for an update as a lot of kids are out
sick.
Mayor White advised that the school district has a link to the Center for Disease Control (CDC) on their
site.
No action taken.
6. 09-403-T Town Manager Emmons to provide an update on the elevated storage tank;
discussion of same.
Town Manager Emmons provided that the Town opened bids for a 500,000 gallon overhead storage tank
on November 10, 2008. The proposed tank is a composite tank to be located on property adjacent to
BNHS. Of the four companies that construct these types of tanks, the Town received bids from three.
The bids ranged from $1.485 million to $1.837 million. In addition to the construction price, engineering
and testing will cost approximately $150,000.
The original Engineers Opinion of cost was $1.2 million for this project. After opening bids, there were
several meetings regarding what the next step was to be. It was ultimately decided that we would not
award the bid at that time. Landmark Structures of Fort Worth was the apparent low bidder and they
agreed to hold their price for an extended time. Basically they would benchmark their commodity prices
at the time of the bid and adjust the prices when/if the award is made.
In April 2007, Carter & Burgess performed a Hydraulic Analysis on the existing MUD water system. This
report showed that based on current requirements from Fort Worth and TCEQ, the existing system could
sustain the construction of 1152 homes before an additional elevated storage tank is needed. TCEQ
standards require that water systems have a minimum of 200 gallons of storage capacity for every
connection and of this amount at least 100 gallons must be elevated. Since the report was issued there
has been approximately 250 homes constructed. Since then, BNHS was also been constructed with a
connection equivalent of approximately 127 homes.
Based on the loan requirements for the Highlands of Trophy Club, a percentage of lot takedowns must be
met before a line of credit is extended for Phase II of the development. The elevated storage tank is part
of Phase II of this development, and based on discussions with the developer. Funding should be in
place in approximately 120 days. With an estimated construction time of 14 months, the elevated storage
could be online by the start of the second quarter of 2011. Based on the past construction starts and our
future projections, there will be approximately 700 connection equivalents when the tank is complete.
3
Town Council 38 of 118 Meeting Date: October 19, 2009
4
7. 09-405-T Items for Future Agendas
No items were added.
8. 09-404-T Mayor's Update regarding training opportunities, educational sessions, and regional
meetings.
Mayor White provided a brief update on her attendance at the following meetings and events:
Incident Command System Training
ADJOURN
Motion to adjourn made by Sterling, seconded by Wilson. Meeting adjourned at 7:45 p.m.
____________________________ ___________________________
Lisa Hennek, Town Secretary Connie White, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council 39 of 118 Meeting Date: October 19, 2009
100 Municipal Drive
Trophy Club, TX 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:109-446-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:10/13/2009 Town Council
On agenda:Final action:10/19/2009
Title:Staff presentation and update regarding the events planned for the Fall Phantom Festival on October
24, 2009; and discussion of the same.
Attachments:Fall_PhantomFest.ppt
Action ByDate Action ResultVer.
Town Council 40 of 118 Meeting Date: October 19, 2009
109-446-T Version:File #:
Title
Staff presentation and update regarding the events planned for the Fall Phantom Festival on October 24, 2009; and
discussion of the same.
Town Council 41 of 118 Meeting Date: October 19, 2009
100 Municipal Drive
Trophy Club, TX 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:109-418-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:10/5/2009 Town Council
On agenda:Final action:10/19/2009
Title:Consider and take appropriate action nominating candidates to the Denton County Appraisal District
Appraisal Review Board.
Attachments:DCAD Appraisal Review Board.pdf
Action ByDate Action ResultVer.
Town Council 42 of 118 Meeting Date: October 19, 2009
109-418-T Version:File #:
Title
Consider and take appropriate action nominating candidates to the Denton County Appraisal District Appraisal Review
Board.
Body
The Board of Directors of the Denton County Appraisal District (DCAD) is requesting
candidates for possible appointment to the Appraisal Review Board for possible
appointment to the Appraisal Review Board.
No citizens have expressed a desire to be nominated.
Town Council 43 of 118 Meeting Date: October 19, 2009
Town Council 44 of 118 Meeting Date: October 19, 2009
Town Council 45 of 118 Meeting Date: October 19, 2009
Town Council 46 of 118 Meeting Date: October 19, 2009
100 Municipal Drive
Trophy Club, TX 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:109-312-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:8/7/2009 Town Council
On agenda:Final action:10/19/2009
Title:Consider and take appropriate action regarding an Ordinance amending the Code of Ordinances by
adding Article XVII, entitled Hotel Regulation to Chapter 3, entitled Buildings and Construction,
requiring Hotel Permitting, Providing Standards for Permit Holders, and Providing an effective date.
Attachments:HOTEL ORD 2009- Amending Chap 3 - Art XVII - Hotel Regs.pdf
Action ByDate Action ResultVer.
Town Council8/17/2009 1
Town Council 47 of 118 Meeting Date: October 19, 2009
109-312-T Version:File #:
Title
Consider and take appropriate action regarding an Ordinance amending the Code of Ordinances by adding Article XVII,
entitled Hotel Regulation to Chapter 3, entitled Buildings and Construction, requiring Hotel Permitting, Providing
Standards for Permit Holders, and Providing an effective date.
Body
Staff recommends approval.
Town Council 48 of 118 Meeting Date: October 19, 2009
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2009-28
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS,
AMENDING THE CODE OF ORDINANCES OF THE TOWN OF TROPHY
CLUB BY ADDING ARTICLE XVII, ENTITLED “HOTEL
REGULATIONS”, TO CHAPTER 3 ENTITLED “BUILDINGS AND
CONSTRUCTION” REQUIRING HOTEL PERMITTING AND PROVIDING
STANDARDS FOR HOTEL PERMIT HOLDERS; PROVIDING FOR THE
INCORPORATION OF PREMISES; PROVIDING FOR THE ADOPTION
OF ARTICLE XVII AS AN ADDITION TO CHAPTER 3 OF THE CODE
OF ORDINANCES BY PROVIDING DEFINITIONS; REQUIRING A
HOTEL PERMIT; PROVIDING GUEST REGISTRATION
REQUIREMENTS; PROVIDING HOTEL PERMIT STANDARDS;
PROVIDING REGULATIONS FOR INSPECTIONS, REINSPECTIONS
AND CERTIFICATES OF OCCUPANCY; PROVIDING FOR APPEALS;
PROVIDING FOR A PENALTY NOT TO EXCEED TWO THOUSAND
DOLLARS ($2,000.00) FOR EACH VIOLATION AND A SEPARATE
OFFENSE SHALL EXIST FOR EACH DAY OR PART OF A DAY THAT
A VIOLATION EXISTS; PROVIDING A SAVINGS CLAUSE; PROVIDING
A CUMULATIVE REPEALER CLAUS; PROVIDING SEVERABILITY;
PROVIDNG FOR PUBLICATION; PROVIDING FOR ENGROSSMENT
AND ENROLLMENT; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Town of Trophy Club, Texas, is a home rule Town acting under
its Charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas
Constitution, and Chapter 9 of the Local Government Code; and
WHEREAS, Chapter 341 of the Texas Health and Safety Code (the "Code")
establishes minimum standards of sanitation and health protection within certain
industries; and
WHEREAS, Section 341.081 of the Code and Section 51.072 of the Local
Government Code permit a home-rule municipality to enact equivalent or more stringent
standards than those set forth in Chapter 341 of the Code; and
WHEREAS, the Town Council desires to amend Chapter 3 of the Town Code of
Ordinances by adopting Article XVII requiring a Hotel Permit for all hotels (as defined
herein) operated in the Town of Trophy Club and to enact more stringent standards than
those set forth in Chapter 341 of the Code for the purpose of promoting the public
health, safety, and welfare.
Ordinance 2009-28 (File 312)
Town Council 49 of 118 Meeting Date: October 19, 2009
WHEREAS, the Town Council has determined that the regulations set forth
below and adopted as Article XVII of Chapter 3 of the Code of Ordinances of the Town
serves the health, safety and welfare of the Town.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
SECTION 1.
INCORPORATION OF PREMISES
All of the above premises are found to be true and correct and are incorporated
into the body of this Ordinance as if copied in their entirety.
SECTION 2.
AMENDMENTS
2.01 Chapter 3 entitled “Buildings and Construction” of the Code of Ordinances of the
Town of Trophy Club is hereby amended to add Article XVII entitled “Hotel
Regulations” so that Article XVII of Chapter 3 of the Code of Ordinances of the
Town shall be and read in its entirety as follows:
“Article XVII
Hotel Regulations
Section 17.01 Definitions
For the purpose of this Article, the following words and phrases have the
meanings respectively ascribed to them by this Section:
A. Bathroom: An enclosed space or spaces containing one or more
toilets, lavatories, bathtubs, showers, or any combination of fixtures serving
similar purposes.
B. Building Codes: All International or Uniform Codes and local
amendments thereto adopted by the Town of Trophy Club as part of the
Town’s Code of Ordinances, including without limitation, the National
Electric Code, International Building Code, International Fire Code,
International Mechanical Code, International Plumbing Code, and
International Fuel Gas and Energy Conservation Code, which were in
effect at the time of construction of the building in question.
C. Building Official: The Chief Building Official of the Town or his
designated representative.
D. Certificate of Occupancy: A certificate issued by the Building Official
authorizing occupancy.
Ordinance 2009-28 (File 312)
Town Council 50 of 118 Meeting Date: October 19, 2009
E. Designee: The Town Manager's designee or delegated staff or duly
authorized representative of the Town. This term shall include, but is not
limited to Code Enforcement Officers, Building Official, Fire Inspector,
Health Officer, employee of Department of Community Development and
other authorized departments of the Town.
F. Extermination: The control and elimination of insects, rodents, and
vermin.
G. Garbage: Refuse, animal or vegetable wastes (as from a kitchen or
food processing facility), ashes, or other household waste which is damp or
capable of emitting odors.
H. Guest: Any person hiring or occupying a room for sleeping purposes
in a hotel.
I. Guest Room or Rooms: Any room or rooms used or intended for use
by a guest for sleeping purposes in a Hotel, including single rooms and
suites.
J. Hot Water: Water supplied to plumbing fixtures at a temperature of
not less than 110 degrees Fahrenheit.
K. Hotel: Any building containing Guest Rooms in which members of the
public obtain sleeping accommodations for consideration. The term
includes a hotel, Motel, lodging house, rooming house, tourist court, bed
and breakfast, or inn in the Town having six (6) or more Rooms where
transient Guests are fed or lodged for pay.
L. Hotel Room or Room(s): Shall mean Guest Room or Rooms as
defined in this section.
M. Infestation: The presence within or contiguous to a dwelling unit of
insects, rodents, vermin or other pests.
N. Let or Let for Occupancy: To permit, provide or offer possession or
occupancy of a Hotel Room, dwelling unit, rooming unit, building, premise
or structure by a person who is not the legal owner of record thereof,
pursuant to a written or unwritten lease, agreement or license.
O. Litter: Garbage, Refuse, Rubbish, and all other waste material
deposited on the ground or in any place other than in an approved garbage
receptacle.
Ordinance 2009-28 (File 312)
Town Council 51 of 118 Meeting Date: October 19, 2009
P. Manager: Any person who manages the business operations of any
Hotel, whether a resident manager or general property manager, whose
duties may include the collection of nightly charges, issuing of keys,
direction of maintenance and other personnel, assigning of Rooms to
Guests, handling guest affairs, and/or overseeing security in addition to
other general duties involved with operating a Hotel.
Q. Motel: Shall mean Hotel as defined in this section.
R. Occupant: Any person sleeping, eating in, or having actual
possession of a Guest Room.
S. Operator: Any Person who is the proprietor of any Hotel whether in
the capacity of the owner, lessee, receiver, sub-lessee, franchisee,
mortgagee in possession, or the agent of any of the aforementioned, who
offers or accepts payment for Rooms, Guest Rooms, sleeping
accommodations, or board and lodging, and retains the right of access to,
and control of the dwelling units or Room(s).
T. Owner: Any Person having a legal or equitable interest in the Hotel
property; or recorded in the official records of the state, county or
municipality as holding title to the property; or otherwise having control of
the property, including the agent or representative of any such person, the
guardian of the estate of any such Person, and/or the executor or
administrator of the estate of such Person if ordered to take possession of
real property by a court.
U. Permit Department: The department operated and maintained by the
Town of Trophy Club that is responsible for acceptance and review of
permit applications and the issuance of permits.
V. Person or Persons: An individual, corporation, nonprofit corporation,
association, church, organization, society, joint venture, or any other legal
entity, including their employees, contractors, agents, members, heirs,
executors, administrators, assigns and representatives.
W. Plumbing: Gas pipes, fuel supply lines, toilets, lavatories, sinks,
laundry tubs, catch basins, wash basins, bathtubs, shower baths, waste
sewer pipes and sewage systems, septic tanks, drains, vents, traps, and
any other fuel-burning or water-using fixtures and appliances, private fire
hydrants, and all connections to water, waste, sewer, or gas pipes.
X. Potable Water: Water duly approved as satisfactory and safe for
drinking by the water utility department serving the Town.
Ordinance 2009-28 (File 312)
Town Council 52 of 118 Meeting Date: October 19, 2009
Y. Refuse: All putrescible and nonputrescible solid waste (except body
waste) including, but not limited to, Garbage, Rubbish, ashes, street
cleanings, dead animals, abandoned automobiles, and solid market and
industrial wastes.
Z. Rubbish: Nonputrescible solid waste consisting of either combustible
or noncombustible wastes, such as paper, wrapping, cigarettes, cardboard,
yard clippings, leaves, wood, glass, bedding, crockery and similar
materials.
AA. Substandard Building: A building which, by reason of faulty
construction, age, or lack of maintenance or repair, fails to meet the
minimum property standards imposed by applicable provisions of the state
and local regulations, including without limitation, the Town’s ordinances
regulating buildings and the International Property Maintenance Code, as
amended.
BB. Utility Company: The entity providing gas, electric service, water or
sanitary sewer to a Hotel.
Section 17.02 Hotel Permit
A. It shall be unlawful for any Person to own, operate, manage or
maintain a Hotel in the Town of Trophy Club without a current and valid
Hotel Permit having been issued for said Hotel. Any Person owning,
operating, managing or maintaining a Hotel at more than one location shall
obtain a Hotel Permit for each separate location.
B. The annual fee for a Hotel Permit shall be Seventy-Five Dollars
($75.00) plus Ten Dollars ($10.00) per Guest Room, or as otherwise set
forth in the Town’s Fee Ordinance. In the event of a conflict between this
Article and the Town’s Fee Ordinance, the latter shall control.
C. An applicant for a Hotel Permit shall file with the Permit Department a
written application upon a Town form provided for that purpose. Such
application shall be signed by either the Owner, or the Manager of the
Hotel for which the Permit is sought. Should a Person own a Hotel at more
than one (1) location, a separate application shall be filed for each location.
The following information shall be required in the application:
1. Trade Name of Hotel
2. Address of Hotel
3. Telephone Number of Hotel
4. Name of Owner
5. Address of Owner
Ordinance 2009-28 (File 312)
Town Council 53 of 118 Meeting Date: October 19, 2009
6. Telephone number of: (1) non-resident owner, (2) property manager
and/or resident manager, (3) mortgagee (if there is a mortgage
against property)
7. Names and addresses of all registered agents in case the parties
above named are corporations
8. Number of rooms, broken down as to number of suites, king, queen,
or other designations
D. An Owner of a Hotel shall also provide the Permit Department with a
list of any and all trade names under which such Owner operates.
E. The Building Official may, at any time, require the Owner or Manager
to provide additional information that the Building Official determines
reasonably necessary to clarify items or supplement information provided
on the application for Hotel Permit.
F. A Hotel Permit shall be effective from January 1 to December 31 of
each calendar year. The Owner or Manager of a Hotel shall apply for a
new Hotel Permit each calendar year, completing a new application and
obtaining a new Hotel Permit within two months prior to the expiration of
the existing Hotel Permit.
G. In the event that a new Hotel is constructed, the Owner or Manager
shall submit an application for a Hotel Permit at the same time that a
Certificate of Occupancy application is submitted. A final inspection for
Certificate of Occupancy will not be completed until an application for a
Hotel Permit has been submitted and reviewed. Upon approval of the final
inspection for the new Hotel, the Certificate of Occupancy and Hotel Permit
shall then be issued.
H. Upon a change in ownership of a Hotel, a new Certificate of
Occupancy must be obtained within thirty (30) days of such change of
ownership by filling out the appropriate application and paying the
appropriate fee to the Permit Department at the Town of Trophy Club
municipal offices. Once processed, the Building Official will inspect the
Hotel, and upon approval of the Certificate of Occupancy inspection, shall
transfer the Hotel Permit to the new Owner. The new Owner must apply
for each subsequent annual Hotel Permit in accordance with the timeline
set forth in Subsection F above.
I. The Owner shall also notify the Town in writing of a change of
Manager within thirty (30) days of the date of such change.
J. A Hotel Permit issued pursuant to this Article shall be posted and
displayed in the Hotel in a conspicuous place to which guests have access.
Ordinance 2009-28 (File 312)
Town Council 54 of 118 Meeting Date: October 19, 2009
K. A replacement Hotel Permit may be issued for one lost, destroyed or
mutilated upon application on the form provided by the Permit Department.
A replacement Hotel Permit shall have the word “Replacement” stamped
across its face and shall bear the same number as the one it replaces.
L. A Hotel Permit is neither assignable nor transferable except where
such transfer is approved by the Town in conjunction with the issuance of a
new Certificate of Occupancy and approved inspection granted to a new
Owner.
Section 17.03 Guest Registration Requirements
A. Each Owner, Operator, or Manager shall cause to be maintained a
complete register for each Person to whom any Room at a Hotel is let. The
register shall be made available to the Building Official upon request and
shall contain the following information for guests of the Hotel:
1. Correct name and permanent address, designating street and
number, city, state and country;
2. Actual dates of occupancy indicating check-in-time, checkout time
and room number;
3. Number of individuals staying in the room.
B. Register records shall be maintained for a period of two (2) years for
each Person who lets any Room at a Hotel.
Section 17.04 Hotel Permit Standards
It shall be a violation of this Article for an Owner, Operator, or Manager to
recklessly cause, allow, suffer or permit a violation of any one or more of
the following provisions of this Article and to fail to remedy such violation in
accordance with a written notice issued by the Building Official:
A. The Hotel premises, including without limitation all common interior
areas and all exterior areas, and all Hotel Rooms shall comply with all
applicable state laws and Town ordinances, including without limitation, all
Building Codes, health, zoning and other applicable Codes and all
requirements imposed by this Article.
B. Protection of Materials. All wood shall be protected against termite
damage and decay as provided in the Code of Ordinances of the Town.
C. Ventilation in Guest Rooms. All Guest Rooms shall be provided with
either natural ventilation or mechanical ventilation that meets or exceeds
the following criteria:
Ordinance 2009-28 (File 312)
Town Council 55 of 118 Meeting Date: October 19, 2009
1. Natural Ventilation. All Guest Rooms shall be provided with natural
ventilation by means of screened exterior openings which are capable
of being opened. Such openings shall have an area of not less than
one-twentieth (1/20) of the floor area of the Guest Room with a
minimum of five (5) square feet; or
2. Mechanical Ventilation. If a mechanical ventilation system is provided
in lieu of natural ventilation the ventilation system shall be capable of
providing two (2) air changes per hour in all Guest Rooms and in public
corridors. One-fifth (1/5) of the air supply shall be taken from outside of
the Hotel.
D. Ventilation in Other Areas. In Bathrooms, water closet compartments,
laundry rooms and similar rooms a mechanical ventilation system
connected directly to the outside, capable of providing five (5) air changes
per hour, shall be provided.
E. Bathroom Requirement, Conditions, and Cleanliness. Every Guest
Room shall be provided with a bathroom equipped with facilities consisting
of at least a toilet, a sink, and either a bathtub or a shower. All bathroom
fixtures (e.g. toilet, bathtub, sink, shower, mirror) shall be maintained
without cracks, chips, or stains. Floors shall be washed with water and a
sanitizer at change of occupancy or at least once a week when occupancy
does not change. Daily cleaning schedules shall be in writing and
maintained in the Manager's office.
F. Room Separation. Every water closet, bathtub or shower required by
this Article shall be installed in a Room which will afford privacy to the
Occupant. A Room in which a water closet is located shall be separated
from food preparation or storage rooms by a tight-fitting, self-closing door.
G. Plumbing Requirements. All plumbing fixtures shall be connected to a
sanitary sewer or to an approved private sewage disposal system. All
plumbing fixtures shall be connected to an approved system of potable
water supply and provided with hot and cold running water necessary for its
normal operation. All plumbing fixtures shall be of an approved glazed
earthenware type, stainless steel, or of a similarly nonabsorbent material.
Wooden sinks or sinks of similarly absorbent material shall not be
permitted.
H. Installation and Maintenance. All sanitary facilities shall be installed
and maintained in safe and sanitary condition and in accordance with all
applicable laws. The Owner or Operator shall ensure that water service is
provided at all times. It is an affirmative defense to this section that it is
impossible to provide water services because of an act of God.
Ordinance 2009-28 (File 312)
Town Council 56 of 118 Meeting Date: October 19, 2009
I. Water Heating Equipment. Every Guest Room shall be equipped with
water heating equipment and facilities which shall be maintained in good
working order, which shall be connected with Utility Company water lines
and shall be capable of heating water to such a temperature as to permit at
all times an adequate supply of Hot Water to be drawn at every sink,
lavatory basin, and bathtub or shower at a temperature of not less than one
hundred ten (110) degrees Fahrenheit.
J. Egress Required. In all lodging establishments, there shall be provided
a safe and unobstructed means of egress leading to safe and open space
at ground level. When an unsafe condition exists through lack of, or
improper location of exits, the Building Official, Health Inspector, or Fire
Inspector, or their respective designee may require the Owner to install
additional exits.
K. Heating Facilities Required. Every Guest Room shall be equipped with
heating facilities which are capable of safely and adequately heating all
Rooms and habitable areas to a temperature of at least sixty-eight (68)
degrees Fahrenheit at a distance of three (3) feet above floor level which
are operable whenever necessary to maintain said temperature.
L. Cooling Facilities Required. Every Guest Room shall be equipped with
cooling facilities which are capable of safely and adequately cooling all
Rooms and habitable areas to a temperature of at least Eighty (80)
degrees Fahrenheit.
M. Heating Appliance Requirements. Where fuel burning appliances are
installed and properly vented, said appliances shall be rigidly connected to
their fuel supply outlets and securely installed to avoid accidental
displacement. Heating appliances which are connected to their fuel supply
lines and which are not connected to exhaust vents that will safely exhaust
carbon monoxide fumes to the outdoors are prohibited. No person shall
replace an existing appliance without first obtaining the proper permit(s)
issued by the Permit Department and without allowing the work to be
inspected by the Building Official if a permit for that work is required.
N. Carpet Condition/Cleanliness. Carpeting shall be free of stains, holes,
rips or odors in excess of normal wear and tear, and maintained in a
sanitary, non-defective condition.
O. Floor Condition/Cleanliness. Non-carpeted floor surfaces shall be
made of nonabsorbent material. All surfaces and tile grouting shall be
maintained without cracks, rips or missing elements.
Ordinance 2009-28 (File 312)
Town Council 57 of 118 Meeting Date: October 19, 2009
P. Wall Condition/Cleanliness. Wall and ceiling surfaces shall be
maintained without spots, stains, flakes, chips, holes. etc., and be
maintained in a clean and sanitary condition.
Q. Mold/Mildew. All surfaces, including carpeting and flooring, and fixtures
shall be free from mold and mildew.
R. Electrical Equipment. For the purpose of this Article, electrical
equipment shall include furniture items installed by the Owner, Operator or
Manager, including televisions, lamps, etc. All electrical items must be
properly maintained and must be in operable condition.
S. Furniture Condition. All furniture items shall be maintained in proper
working condition, without defects, chips, holes, etc.
T. Shades, draperies or blinds shall be appropriately hung to cover all
windows and appropriate light fixtures. All shades, draperies, blinds, shall
be free of stains, holes, rips or odors in excess of normal wear and tear,
and shall be maintained in a sanitary, non-defective condition.
U. Sanitation. All Hotel Rooms shall be thoroughly cleaned and provided
with clean and sanitary sheets, towels and pillowcases upon a change of
occupancy, or at least once a week when occupancy does not change.
Daily cleaning schedules shall be in writing and shall be maintained in the
Manager’s office.
V. General Conditions. The exterior and interior Hotel premises shall at
all times be maintained in a good condition free from Rubbish, Garbage,
Refuse, and Litter.
W. Windows. All windows designed to be opened shall be operable and
have an operable window security or locking device. All window panes
shall be properly maintained and not broken.
X. Door locks. All Rooms are required to be outfitted with exterior
electronic/magnetic locks for guests to gain access to their rooms or by
locks that meet with the approval of the Building Official. All locks must
comply with state and local laws.
Y. Security bars. If any security bars are installed over windows or doors,
the bars shall be equipped with approved release mechanisms which are
operable from inside the Room without the use of a key, card, or
combination. The release mechanisms for such bars shall not require any
special knowledge or effort to operate.
Ordinance 2009-28 (File 312)
Town Council 58 of 118 Meeting Date: October 19, 2009
Z. Wells. All wells, cesspools, and cisterns shall be securely covered or
securely closed.
AA. Sidewalks, etc. All sidewalks, ramps, bridges, parking lots, stairs and
steps shall be properly maintained and shall comply with applicable Town
Ordinances.
BB. Fences. All fences and screening fences shall be properly maintained
and shall comply with applicable Town ordinances.
CC. Parking Lots. All parking lots shall be properly maintained and shall
comply with applicable Town Ordinances. All parking markings and fire
lane markings shall be legible and maintained in accordance with
applicable laws. An Owner or Operator shall ensure that Guests do not use
parking lots or Hotel premises for the storage of heavy load, tractor trailers,
or heavy equipment.
DD. Insect Treatment Required. All Hotel premises shall be free from
Infestation and shall be treated for the extermination of insects at least
once a year by a State of Texas licensed exterminator.
EE. Rodent, Insects, and Vermin. All Hotel premises shall be maintained
so that they are free from Infestation of rodents, insects, and vermin and
free from conditions that encourage or harbor rodents, insects, and vermin.
Section 17.05 Inspections, Re-inspections and Certificate of
Occupancy
A. The Owner, Operator, and Manager as a condition to the issuance of
the annual Hotel Permit required by this Article, shall consent and agree to
permit and allow the Town’s Building Official to make the following
inspections of the Hotel when and as needed to ensure compliance with
this Article:
1. Right and access to inspect all portions of the Hotel premises and
structures located on the Hotel premises that are not Guest Rooms.
This includes all storage areas, community buildings, swimming pools,
athletic facilities, club rooms, equipment rooms and all other portions of
the facilities not constructed as Guest Rooms, upon reasonable advance
verbal or written notice being given to the Owner, Operator or Manager.
2. Right and access to inspect all unoccupied Guest Rooms upon giving
reasonable verbal or written notice to the Owner, Operator or Manager.
3. Right and access to inspect all occupied Guest Rooms when, upon
receipt of reliable information, the Building Official has reason to believe
Ordinance 2009-28 (File 312)
Town Council 59 of 118 Meeting Date: October 19, 2009
4. Annually, the Owner, Operator or Manager shall make all Guest Rooms
in the Hotel available for inspection by the Building Official. The Building
Official and the Owner, Operator and Manager shall agree on a
reasonable date and time for each annual inspection. In the event the
parties cannot agree on an inspection time, said annual inspection shall
occur within fourteen (14) days of the anniversary date of the application
for the Hotel Permit.
B. The Building Official, may enforce the provisions of the Article, upon
presentation of proper identification to the Occupant in charge of any unit,
and may enter, with the Occupant’s permission, any Guest Rooms
between the hours of 8:00 a.m. and 5:00 p.m.; provided, however, that in
cases of emergency where extreme hazards are known to exist which may
involve imminent injury to persons, loss of life or severe property damage,
the Building Official may enter the aforementioned Guest Rooms at any
time and the requirement for presentation of identification and the
Occupant’s permission shall not apply. Whenever the Building Official is
denied admission to inspect any Guest Room or Hotel premises under this
provision, inspection shall be made only under authority of a warrant issued
by a magistrate authorizing the inspection. In applying for such a warrant,
the Building Official shall submit to the magistrate an affidavit setting forth
his belief that a violation of this Article exists with respect to the place
sought to be inspected and the reasons for such belief. Upon a finding of
probable cause by a magistrate, a warrant shall issue, and such warrant
shall constitute authority for the Building Official to enter upon and inspect
the Hotel premises or portion thereof described therein.
C. In the event any of the inspections authorized in this Article require a
second reinspection due to noted violations, a $47.00 (Forty-Seven Dollar)
reinspection fee or such other reinspection fee as designated in the Fee
Schedule adopted by the Town shall be paid prior to the second
reinspection. In the event of a conflict in the amount due specified under
this Article and the Town’s Fee Schedule, the amount set forth in the
Town’s Fee Schedule shall control.
D. Certificate of Occupancy / Non Exclusive Remedies
If the Owner, Operator or Manager fail to comply with the terms of this
Article within thirty (30) days after receipt of written notice from the Building
Official setting out the number and nature of violations of this Article and/or
state law and the time allowed to rectify such violations, the Owner’s
Certificate of Occupancy may be revoked and the Hotel Permit authorized
by this Article may be cancelled. Failure to comply may also result in the
Owner, Operator, or Manager being issued Class C Misdemeanor citations
Ordinance 2009-28 (File 312)
Town Council 60 of 118 Meeting Date: October 19, 2009
for such violations in accordance with Section 17.07 of this Article.
Additionally, the Building Official may notify any and all Utility Companies
serving the Hotel that the Hotel’s certificate of occupancy has been
revoked and request that all public utility services be discontinued. The
remedies set forth in this Article are not exclusive. The Town may exercise
all legal rights and remedies available to it under State law, this Article, or
any other Ordinance of the Town of Trophy Club, both criminal and civil in
nature and whether at law or in equity.
E. Reinstatement.
Any person requesting a reinstatement or reissuance of the Certificate of
Occupancy shall be required to apply for and receive a new Hotel Permit
issued under this Article as a condition precedent to the reissuance or
reinstatement of the Certificate of Occupancy.
Section 17.06 Appeals to the Town
The Owner, Operator, or Manager of a Hotel subject to this Article may
appeal any decision or order of the Building Official to the Town Council of
the Town of Trophy Club, Texas. Such appeal shall be filed at the Office of
the Town Secretary, shall be in writing, and shall specifically state the basis
for the appeal from the decision or order of the Building Official. An appeal
under this section shall be filed within five (5) working days (Monday
through Friday), excluding holidays, after the decision or order appealed
from has been issued in writing by the Building Official, shall be filed during
regular business hours and shall be submitted by the appellant on a form
supplied by the Town Secretary.
Within thirty (30) days after receiving the written appeal, the Town
Secretary shall fix a date, time and place for the hearing of the appeal by
the Town Council, which may be held at a regular or special called meeting
of the Council. Written notice of the date, time and place of the hearing
shall be given to each appellant by the Town Secretary, either by causing a
copy of such notice to be delivered to the appellant personally or by mailing
a copy thereof, postage prepaid, addressed to the appellant at his address
shown on the written appeal.
Failure of any person to file an appeal in accordance with the provisions of
this Article shall constitute a waiver of such Person’s right to a hearing by
the Town Council, and such failure shall render the decision or order of the
Building Official as final.
Orders of the Building Official are stayed pending appeal.
Ordinance 2009-28 (File 312)
Town Council 61 of 118 Meeting Date: October 19, 2009
Section 17.07 Penalty
Any Owner, Operator, or Manager who intentionally, knowingly, or
recklessly violates any one or more of the provisions of this Article shall,
upon conviction in Municipal Court, be guilty of a Class C Misdemeanor for
which a fine of not less then One Dollar ($1.00) nor more than Two
Thousand Dollars ($2,000.00) shall be assessed, and a separate offense
shall be deemed committed for each day or part thereof during or on which
a violation occurs or continues to exist. Fines assessed hereunder shall be
in addition to and cumulative of all other remedies allowed at law or in
equity, including without limitation, nuisance abatement, injunctive relief,
civil suit, and/or collection of damages.”
SECTION 3.
SAVINGS
That all rights and remedies of the Town of Trophy Club are expressly saved to
any and all violations of the provisions of any Ordinance affecting hotels and hotel
regulations which have accrued at the time of the effective date of this Ordinance; and,
as to such accrued violations and all pending litigation, both civil and criminal, whether
pending in court or not, under such Ordinances, same shall not be affected by this
Ordinance but may be prosecuted until final disposition by the courts.
SECTION 4.
CUMULATIVE REPEALER
That this Ordinance shall be cumulative of all other Ordinances and shall not
repeal any of the provisions of such Ordinances except for those instances where there
are direct conflicts with the provisions of this Ordinance. Ordinances or parts thereof in
force at the time this Ordinance shall take effect and that are inconsistent with this
Ordinance are hereby repealed to the extent that they are inconsistent with this
Ordinance. Provided however, that any complaint, action, claim or lawsuit which has
been initiated or has arisen under or pursuant to such Ordinance on the date of
adoption of this Ordinance shall continue to be governed by the provisions of that
Ordinance and for that purpose the Ordinance shall remain in full force and effect.
SECTION 5.
SEVERABILITY
If any section, article, paragraph, sentence, clause, phrase or word in this
Ordinance or application thereof to any person or circumstance is held invalid or
unconstitutional by a Court of competent jurisdiction, such holding shall not affect the
validity of the remaining portions of this Ordinance, and the Town Council hereby
declares it would have passed such remaining portions of this Ordinance despite such
invalidity, which remaining portions shall remain in full force and effect.
Ordinance 2009-28 (File 312)
Town Council 62 of 118 Meeting Date: October 19, 2009
Ordinance 2009-28 (File 312)
SECTION 6.
PUBLICATION
The Town Secretary of the Town of Trophy Club is hereby directed to publish the
Caption, Penalty and Effective Date of this Ordinance as required by Section 52.011 of
the Texas Local Government Code.
SECTION 7.
ENGROSSMENT AND ENROLLMENT
The Town Secretary of the Town of Trophy Club is hereby directed to engross
and enroll this Ordinance as required by the Town Charter and state law.
SECTION 8.
EFFECTIVE DATE
That this Ordinance shall be in full force and effect from and after its date
of passage, in accordance with law, and it is so ordained.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
Texas, this 28th day of September, 2009.
Mayor, Connie White
Town of Trophy Club, Texas
[SEAL]
ATTEST:
Lisa Hennek, Town Secretary
Town of Trophy Club, Texas
APPROVED TO AS FORM:
Patricia A. Adams, Town Attorney
Town of Trophy Club, Texas
Town Council 63 of 118 Meeting Date: October 19, 2009
100 Municipal Drive
Trophy Club, TX 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:109-419-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:10/5/2009 Town Council
On agenda:Final action:10/19/2009
Title:Consider and take appropriate action regarding a Resolution accepting the Energy Efficiency and
Conservation Block Grant (EECBG) Program allocation under the American Recovery and
Reinvestment Act (ARRA); and providing an effective date.
Attachments:Texas Comptroller Information.pdf
Preliminary Reporting Requirements Overview.pdf
Notice of Intent.pdf
Res. 2009-xx (FILE ID 419) .pdf
Action ByDate Action ResultVer.
Town Council 64 of 118 Meeting Date: October 19, 2009
109-419-T Version:File #:
Title
Consider and take appropriate action regarding a Resolution accepting the Energy Efficiency and Conservation Block
Grant (EECBG) Program allocation under the American Recovery and Reinvestment Act (ARRA); and providing an
effective date.
Body
Staff recommends approval.
Town Council 65 of 118 Meeting Date: October 19, 2009
Town Council 66 of 118 Meeting Date: October 19, 2009
Town Council 67 of 118 Meeting Date: October 19, 2009
Town Council 68 of 118 Meeting Date: October 19, 2009
Town Council 69 of 118 Meeting Date: October 19, 2009
Town Council 70 of 118 Meeting Date: October 19, 2009
Town Council 71 of 118 Meeting Date: October 19, 2009
Town Council 72 of 118 Meeting Date: October 19, 2009
Town Council 73 of 118 Meeting Date: October 19, 2009
Town Council 74 of 118 Meeting Date: October 19, 2009
Town Council 75 of 118 Meeting Date: October 19, 2009
Town Council 76 of 118 Meeting Date: October 19, 2009
Town Council 77 of 118 Meeting Date: October 19, 2009
Town Council 78 of 118 Meeting Date: October 19, 2009
Town Council 79 of 118 Meeting Date: October 19, 2009
Town Council 80 of 118 Meeting Date: October 19, 2009
TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2009-
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, ACCEPTING THE ENERGY EFFICIENCY
AND CONSERVATION BLOCK GRANT (EECBG) PROGRAM
ALLOCATION UNDER THE AMERICAN RECOVERY AND
REINVESTMENT ACT (ARRA); AND PROVIDING AN EFFECTIVE
DATE.
Whereas, Congress passed the American Recovery and Reinvestment Act
(ARRA) of 2009 and the President signed it into law on February 17th, 2009, to
stimulate the economy and create jobs; and
Whereas, ARRA included $3.2 billion in funding for the Energy Efficiency and
Conservation Block Grants (EECBG) Program authorized in Title V, Subtitle E of the
Energy Independence and Security Act (ETSA) and signed into law on December 19,
2007; and
Whereas, the purpose of the EECBG program is to, 1) reduce fossil fuel
emissions in a manner that is environmentally sustainable, and to the maximum extent
practicable, maximizes benefits for local and regional communities; 2) to reduce the
total energy use of eligible entities; and, 3) to improve the energy efficiency in the
building sector, the transportation sector and other appropriate sectors; and
Whereas, the Town of Trophy Club, is a city/county with limited financial
resources and desires to support the development of energy efficiency programs; and
Whereas, the Town of Trophy Club, accepts its allocation and may also accept
additional funds that may become available at a later date; and
Whereas, the Town of Trophy Club, has developed or is interested in developing
a EECBG project, which is sustainable and has measurable energy savings, job
creation and economic stimulus effects into the city/county; and
Whereas, the Town of Trophy Club, is determined to support energy efficiency
projects that leverage federal funds with other public and private resources, including
coordinated efforts involving other Federal programs targeting community development;
and
Whereas, the Town of Trophy Club, Texas, intends to comply with all agreed
upon contractual requirements of ARRA, the EECBG program and other federal and
state law.
Town Council 81 of 118 Meeting Date: October 19, 2009
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
Section 1. The Town of Trophy Club, Texas, through the Town Manager, pursue
all EECBG funding made available through ARRA and being allocated by the State
Energy Conservation Office to be used to assist in reaching the city’s/county’s goals of
energy efficiency.
Section 2. The Town of Trophy Club, Texas, continue its commitment toward
energy efficiency for the citizens of Trophy Club and all of Texas.
Section 3. This Resolution shall become effective upon its passage.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
Texas, this 19th day of October, 2009.
___________________________________
Mayor, Connie White
Town of Trophy Club, Texas
ATTEST:
___________________________________
Town Secretary, Lisa Hennek
Town of Trophy Club, Texas
[Seal]
APPROVED AS TO FORM:
____________________________________
Town Attorney, Patricia A. Adams
Town of Trophy Club, Texas
Town Council 82 of 118 Meeting Date: October 19, 2009
100 Municipal Drive
Trophy Club, TX 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:109-444-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:10/12/2009 Town Council
On agenda:Final action:10/19/2009
Title:Consider and take appropriate action regarding the enforcement of House Bill No. 55 relating to the
offense of using cell phones in school zones.
Attachments:HB55.pdf
Action ByDate Action ResultVer.
Town Council 83 of 118 Meeting Date: October 19, 2009
109-444-T Version:File #:
Title
Consider and take appropriate action regarding the enforcement of House Bill No. 55 relating to the offense of using cell
phones in school zones.
Body
Staff is requesting Council's for direction regarding installation of signage. The cost for signage is approximately $550.00.
Town Council 84 of 118 Meeting Date: October 19, 2009
Town Council 85 of 118 Meeting Date: October 19, 2009
Town Council 86 of 118 Meeting Date: October 19, 2009
Town Council 87 of 118 Meeting Date: October 19, 2009
Town Council 88 of 118 Meeting Date: October 19, 2009
Town Council 89 of 118 Meeting Date: October 19, 2009
100 Municipal Drive
Trophy Club, TX 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:109-443-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:10/12/2009 Town Council
On agenda:Final action:10/19/2009
Title:Update regarding the Cost of Election Services with Tarrant County, for the November 3, 2009 Park
Bond Election.
Attachments:Estimated Cost prior to Re-evaluation.pdf
Tarrant Election Contract Nov 2009 Park Bond.pdf
Action ByDate Action ResultVer.
Town Council 90 of 118 Meeting Date: October 19, 2009
109-443-T Version:File #:
Title
Update regarding the Cost of Election Services with Tarrant County, for the November 3, 2009 Park Bond Election.
Body
On October 9, 2009 Tarrant County Elections Administrator, Steve Raborn advised that he spoke with Mayor White on
Wednesday about the Town's election costs. Tarrant County re-evaluated a few things related to the Town's one day of
early voting and reduced the cost estimate for that day. Tarrant County also agreed to charge only 25% of the full time
early voting site at Southlake (rather than 50%).
The Town's new cost estimate approximately $3,900, changing the deposit amount to $2,900.
Finance sent the check in the original amount on October 7, 2009. Tarrant County will apply the entire amount and after
the election, if the deposit is greater than the actual costs, Tarrant County will refund the difference.
Staff recommends approval.
Town Council 91 of 118 Meeting Date: October 19, 2009
CONTRACT FOR ELECTION SERVICES
ELECTION DATE: November 3, 2009
POLITICAL SUBDIVISION: Town of Trophy Club Election Day Cost Multiplier = 0.0013
ACTUAL # OF ELECTION DAY POLLS: 1
BILLED # OF ELECTION DAY POLLS: 0.5
Cost Election Election Your Your
Category Units or Description Per Unit Estimate Actual Estimate Actual
EARLY VOTING BY PERSONAL APPEARANCE (EVPA) EXPENSES:
EVPA polling place personnel $229,000.00 $0.00 $3,400 $0.00
EVPA temporary support staff $68,400.00 $0.00 $975 $0.00
EVPA supply kits $3,040.00 $0.00 $40 $0.00
EVPA PC cart components $3,900.00 $0.00 $75 $0.00
EVPA JBCs $4,095.00 $0.00 $79 $0.00
EVPA eSlates $21,850.00 $0.00 $380 $0.00
EVPA DAU eSlates $4,485.00 $0.00 $86 $0.00
EVPA polling place rentals/custodial $9,600.00 $0.00 $0 $0.00
EVPA polling place telephone lines $3,000.00 $0.00 $75 $0.00
EVPA furniture rentals $2,520.00 $0.00 $60 $0.00
EVPA correspondence & postage $103.00 $0.00 $3 $0.00
EVPA parking meter expenses $0.00 $0.00 $0 $0.00
Early Voting Ballot Board personnel $3,800.00 $0.00 $5 $0.00
OTHER: training materials $410.00 $0.00 $10 $0.00
OTHER:$0.00 $0.00 $0.00
OTHER:$0.00 $0.00 $0.00
Category Subtotal $354,203 $0.00 $5,188 $0.00
EARLY VOTING BY MAIL (EVM) EXPENSES:
EVM ballots $1,200.00 $0.00 $2 $0.00
EVM envelopes & supplies $1,200.00 $0.00 $2 $0.00
EVM ballot postage $1,800.00 $0.00 $2 $0.00
EVM correspondence & postage $150.00 $0.00 $0 $0.00
EVM Ballot Now PCs $200.00 $0.00 $0 $0.00
OTHER:$0.00 $0.00 $0 $0.00
OTHER:$0.00 $0.00 $0 $0.00
OTHER:$0.00 $0.00 $0 $0.00
Category Subtotal $4,550 $0.00 $6 $0.00
ELECTION DAY (ED) EXPENSES:
ED polling place personnel $308,800 $0.00 $411 $0.00
ED temporary support staff $80,000 $0.00 $106 $0.00
ED ballots $75,000 $0.00 $100 $0.00
ED supply kits 80 $30,080 $0.00 $40 $0.00
ED eScan units 155 $58,280 $0.00 $78 $0.00
ED standard voting booths 5 $11,280 $0.00 $15 $0.00
ED JBCs 105 $39,480 $0.00 $53 $0.00
ED eSlates 95 $0 $0.00 $0 $0.00
ED DAU eSlates 115 $43,240 $0.00 $58 $0.00
ED Rally Station PCs 25 $225 $0.00 $0 $0.00
ED polling place rentals/custodial $19,810 $0.00 $26 $0.00
ED furniture rentals $3,800 $0.00 $5 $0.00
OTHER: Rally Station Phone Lines $400 $0.00 $1 $0.00
OTHER: Rally Station Facility Rentals $700 $0.00 $1 $0.00
OTHER: $0 $0.00 $0 $0.00
Category Subtotal $671,095 $0.00 $893 $0.00
Town Council 92 of 118 Meeting Date: October 19, 2009
Town of Trophy Club
page 2 Cost Election Election Your Your
Category Units or Description Per Unit Estimate Actual Estimate Actual
GENERAL EXPENSES OF ELECTION
Rental Vehicles $40,000 $0.00 $53 $0.00
Fuel expenses $4,500 $0.00 $6 $0.00
Mileage expense $0 $0.00 $0 $0.00
Chair rental for Training Center $0 $0.00 $0 $0.00
Publication of Legal Notices $35 $0.00 $0 $0.00
Postage/Shipping $2,200 $0.00 $3 $0.00
Audio recordings $600 $0.00 $1 $0.00
Language translations $0 $0.00 $0 $0.00
Communication equipment rental $0 $0.00 $0 $0.00
Elections Department staff overtime $40,000 $0.00 $53 $0.00
Voting system vendor site support $0 $0.00 $0 $0.00
Training materials $1,500 $0.00 $2 $0.00
OTHER: $0 $0.00 $0 $0.00
OTHER: $0 $0.00 $0 $0.00
OTHER: $0 $0.00 $0 $0.00
OTHER: $0 $0.00 $0 $0.00
Category Subtotal $88,835 $0.00 $118 $0.00
TOTAL ELECTION EXPENSES
ELECTION SUBTOTAL:$1,118,683 $0.00 $6,205 $0.00
County Election Services Contract Administration Fee (10%) $111,868 $0.00 $620 $0.00
TOTAL COST OF ELECTION: $1,230,551 $0.00 $6,825 $0.00
ADVANCE DEPOSIT REQUIRED $5,200
Town Council 93 of 118 Meeting Date: October 19, 2009
Town Council 94 of 118 Meeting Date: October 19, 2009
Town Council 95 of 118 Meeting Date: October 19, 2009
Town Council 96 of 118 Meeting Date: October 19, 2009
Town Council 97 of 118 Meeting Date: October 19, 2009
Town Council 98 of 118 Meeting Date: October 19, 2009
Town Council 99 of 118 Meeting Date: October 19, 2009
Town Council 100 of 118 Meeting Date: October 19, 2009
Town Council 101 of 118 Meeting Date: October 19, 2009
Town Council 102 of 118 Meeting Date: October 19, 2009
Town Council 103 of 118 Meeting Date: October 19, 2009
Town Council 104 of 118 Meeting Date: October 19, 2009
100 Municipal Drive
Trophy Club, TX 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:109-428-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:10/7/2009 Town Council
On agenda:Final action:10/19/2009
Title:Consider and take appropriate action regarding the ratification of an amendment to the contract
between the Town and Halff Associates for engineering services related to the Trophy Club
Pedestrian/Bicycle Sidewalk Project.
Attachments:Halff Addendum No 1.pdf
Action ByDate Action ResultVer.
Town Council 105 of 118 Meeting Date: October 19, 2009
109-428-T Version:File #:
Title
Consider and take appropriate action regarding the ratification of an amendment to the contract between the Town and
Halff Associates for engineering services related to the Trophy Club Pedestrian/Bicycle Sidewalk Project.
Body
TxDOT notified the Town that the parent drop-off was included in the original scope of work and budget would not be
funded. The drop-off is considered a transportation element and not a pedestrian element. We met with the engineering
team and decided that the funds previously allocated for the drop-off would be best utilized for construction of additional
sidewalks to Byron Nelson High. TxDOT has agreed to the proposed addition.
The amendment to the Engineering Services Contract is for the additional survey work required as a result of these
changes.
Staff Recommends that the Council ratify the Amnedment as written.
Town Council 106 of 118 Meeting Date: October 19, 2009
Town Council 107 of 118 Meeting Date: October 19, 2009
Town Council 108 of 118 Meeting Date: October 19, 2009
Town Council 109 of 118 Meeting Date: October 19, 2009
100 Municipal Drive
Trophy Club, TX 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:109-445-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:10/12/2009 Town Council
On agenda:Final action:10/19/2009
Title:Items for Future Agendas
Attachments:Items for Future Agendas.pdf
Action ByDate Action ResultVer.
Town Council 110 of 118 Meeting Date: October 19, 2009
109-445-T Version:File #:
Title
Items for Future Agendas
Town Council 111 of 118 Meeting Date: October 19, 2009
1. Item to receive a report from Town Manager Emmons regarding the sound barrier issues on the east side and
conversations with TXDOT, and discussion of same. (Wilson)
2. Consider and receive input for regarding options to improve the upkeep of rental property, with or without
creating a Building Standard Commission. (Edstrom - 4/21/08)
3. Item to receive a report from Town Manager Emmons regarding an update on the Comprehensive Land Plan.
(Edstrom - 10/20/08)
4. Consider and take appropriate action regarding a Library Focus Group or other plan for exploring options and
compiling data for a future library. (Wilson)
5. Consider and take appropriate action regarding culvert issues on Skyline Park. (Wilson added on 4/6/09)
6. Item to receive a report from Town Manager Emmons regarding option to alleviate the congestion of
games/practices on the baseball and the parking issues. (Wilson added May 6, 2009)
7. Item to reevaluate and expand the scope of the Tree Board in reference to beautification. (Wilson added on
August 17, 2009)
8. Item after FY08-09, Considering future EMS negotiations. (Wilson added on August 17, 2009)
9. Council goals and objectives. (Edstrom added on August 17, 2009)
10. Item to receive a report from Town Manager Emmons regarding the delinquency for Town of Trophy Club
Public Improvement District No. 1 (The Highlands at Trophy Club), NH8. (Wilson added on September 28,
2009)
Town Council 112 of 118 Meeting Date: October 19, 2009
100 Municipal Drive
Trophy Club, TX 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:109-442-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:10/9/2009 Town Council
On agenda:Final action:10/12/2009
Title:Mayor's Update regarding training opportunities, educational sessions, and regional meetings.
Attachments:
Action ByDate Action ResultVer.
Town Council 113 of 118 Meeting Date: October 19, 2009
109-442-T Version:File #:
Title
Mayor's Update regarding training opportunities, educational sessions, and regional meetings.
Body
Mayor White provided a brief update on her attendance at the following meetings and events:
- October Chamber Luncheon
- Motel Six Grand Opening
- Tarrant County Precinct 3 United Way Fundraiser
- TCWC Garage Sale
- Roanoke Days
- NCP Meeting
- Metroport Cities Partnership Meeting
- Official Dedicatoin of the Byron Nelson High School
Town Council 114 of 118 Meeting Date: October 19, 2009
100 Municipal Drive
Trophy Club, TX 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:109-447-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:10/13/2009 Town Council
On agenda:Final action:10/19/2009
Title:Council to convene into executive session pursuant to Texas Government Code, Annotated,
Subchapter 551, Section 551.071 (2) "Consultation With Attorney," on a matter in which the duty of
the Attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the
State Bar of Texas clearly conflict with the Open Meetings Act for the purpose of receiving legal
advice regarding interlocal and regional contracts.
Attachments:
Action ByDate Action ResultVer.
Town Council 115 of 118 Meeting Date: October 19, 2009
109-447-T Version:File #:
Title
Council to convene into executive session pursuant to Texas Government Code, Annotated, Subchapter 551, Section
551.071 (2) "Consultation With Attorney," on a matter in which the duty of the Attorney to the Governmental Body under
the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act for
the purpose of receiving legal advice regarding interlocal and regional contracts.
Town Council 116 of 118 Meeting Date: October 19, 2009
100 Municipal Drive
Trophy Club, TX 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:109-448-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:10/13/2009 Town Council
On agenda:Final action:10/19/2009
Title:Discuss and take appropriate action relative to Executive Session Item 09-447.
Attachments:
Action ByDate Action ResultVer.
Town Council 117 of 118 Meeting Date: October 19, 2009
109-448-T Version:File #:
Title
Discuss and take appropriate action relative to Executive Session Item 09-447.
Town Council 118 of 118 Meeting Date: October 19, 2009