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Town Council Minutes 02/22/22TOWN OF TROPHY CLUB TOWN COUNCIL REGULAR SESSION MINUTES Tuesday, February 22, 2022 The Trophy Club Town Council met in a Regular Meeting on Tuesday, February 22, 2022. The meeting was held at 7pm at the Town Hall Council Chamber, 1 Trophy Wood Drive, TOWN COUNCIL MEMBERS PRESENT: Alicia L. Fleury Mayor Greg Lamont Mayor Pro Tem, Place 1 Jeff Beach Council Member, Place 2 Dennis Sheridan Council Member, Place 3 Karl Monger Council Member, Place 4 LuAnne Oldham Council Member, Place 5 Philip Shoffner Council Member, Place 6 STAFF PRESENT: Wade Carroll Town Manager Leticia Vacek Town Governance Officer/Town Secretary/RMO David Dodd Town Attorney Patrick Arata Police Chief Jack Taylor Fire Chief Tony Jaramillo Director of Parks and Recreation Matt Cox Director of Community Development Jill Lind Communications & Marketing Manager Mike Erwin Finance Manager CALL TO ORDER AND ANNOUNCE A QUORUM Mayor Fleury called the meeting to order at 7pm noting a quorum present with all Council Members present. INVOCATION Pastor Barry Clingan of The Church at Trophy Lakes delivered the invocation. He prayed for the current world crisis and anxiety asking everyone to stop and center our thoughts on our Father. He also prayed for those in authority at the national level and the very important decisions they will make in these critical days. He added prayers for all individuals that serve our town starting with Mayor Fleury. He asked our Father to continue to provide her wisdom and the ability to manage her very busy schedule. He also prayed for our Town Council that serves us and that their time spent serving be multiplied. PLEDGES Council Member Shoffner led the pledges to the United States Flag and the Texas Flag. PUBLIC COMMENTS Mayor Fleury asked if anyone had registered to speak. Town Governance Officer Vacek confirmed that Teryl Flynn and Wendie Bailey had jointly registered. Mayor Fleury called upon Mrs. Flynn and Mrs. Bailey. Mrs. Flynn, 417 Ramsey Trail, Trophy Club and Wendie Bailey, 201 Durango Drive addressed the Council. Mrs. Flynn stated that her husband, Steve Flynn is running for Town Council Place 6 and read the following statement for him. He apologized for not being able to attend in person as he is currently in class. He stated that Mrs. Bailey and he met and have agreed to do the very best to keep the social commentary at a professional level during the Town's General Election. He stated that is their commitment to the Mayor and Council. Lastly, he stated that the Council and Residents of Trophy Club deserve nothing less as Residents deserve to know where each candidate stands on issues that are important to them. Mrs. Bailey stated that she supported everything that was stated and read. She also noted that she was looking forward to getting out and letting people know where she stands on certain issues and would not be involved in any negative politics. She closed by stating that she and Steve both agreed to make this Council Race a positive experience for all voters. Mayor Fleury thanked Mrs. Flynn and Mrs. Bailey for their positivity. ANNOUNCEMENTS AND REPORTS 1. Business Spotlight — Big Chill Ice Cream, Christy Swanson. (Mayor Fleury) Mrs. Swanson stated that they brought various samples of ice cream for the Council. She added that she and her husband are managing Big Chill Ice Cream again and have made some new changes. She announced that they are serving Hershey's Ice Cream noting that Blue Bell is to Southerners as Hershey's Ice Cream is to the Northwest and Northeast. She mentioned they are doing Birthday Parties and can close to the public as well as organizing Fundraisers for any school teams. Their hours are Sunday through Thursdays from 2pm to 8pm and Fridays and Saturdays from 1pm to 9pm. Mayor Fleury thanked Mrs. Swanson for bringing ice cream and made mentioned of their fabulous juices and chia pudding that her son enjoyed from the samplings provided during the last meeting. Mrs. Swanson proudly announced their new Key Lime Pie Pudding flavor. 2. May 7, 2022 Election Update. (L. Vacek) Mrs. Vacek highlighted key information relating to the Town's May 7, 2022 General/Specials Elections. She clarified that the deadline to register to vote in the May 71h Town Election is April 7, 2022 by 5pm at the respective County (Denton or Tarrant) She reported that there are new Trophy Club Precinct Numbers for Denton County Voters of Pct. 4210 with 5,362 Registered Voters and Precinct 4211 with 4,508 Registered Voters while there are 506 Tarrant County registered voters residing in Trophy Club. Lastly, she mentioned that the Primary Election is ongoing and early voting continues through February 25, 2022 from lam to 7pm and on Primary Election day of March 1. 3. Introduction of Trophy Club Parks & Recreation Volunteer Association (TCPRVA) — Stacey Bauer. (T. Jaramillo) Mr. Jaramillo reported that a new volunteer organization (TCPRVA) has been created to assist the Parks and Recreation Department. He introduced Stacey Bauer a 10-year resident of Trophy Club who is very involved in the NISD-PTA and who has taken the lead in creating the TCPRVA. Ms. Bauer reported that everything is up and running on their TCPRVA Website through the Town's Parks and Recreation page. In addition, they have a Facebook Page in order to volunteer as they already have a Board of Directors in place. She added that they will begin with Easter and they have mimicked their partner, TCEVA Non-profit, in order to support and provide the extra needed assistance to the Parks & Recreation Department. She added in speaking with the TC Women's Club, there are some grant opportunities available and they will be fund-raising through the Women's Club, and Trophy Club Web page. Lastly, she added they looked forward to working with the Parks and Recreation Department. Mayor Fleury thanked and welcomed Ms. Bauer for her work implementing this project as the programs offered takes numerous volunteers. Mayor Fleury gave a Shout -Out to the Byron Nelson High School Wrestling Team who came in 11t in their District Competition and then 8 Athletes made it to Regionals who went on to State and had 3 Medalists. She explained the reason for her hair dyed blonde was in support of her Son, Justin and for their team spirit as they competed at State. She congratulated the BNHS Boys and Girls Wrestling Teams for their awesome season. PROCLAMATION 4. Issuance of Proclamation 2022-03 proclaiming March 8, 2022 as Trophy Club Rotary Day. (Mayor Fleury) Mayor Fleury read and moved to approve Proclamation 2022-03. Council Member Monger seconded the motion. The motion carried unanimously by all. Council Member Monger stated that when he moved to Trophy Club 9 years ago; he joined the Rotary Club and said those friendships continue today. He added that joining Rotary is a great way to be connected with the community as several members helped him with the start of the Metroport Veteran's Association. Mayor Fleury added that her first experience was speaking to Karl's group, which led her to become a Charter Member of the Trophy Club Rotary Club. She also spoke to the accomplishments of the Trophy Club Rotary in just 5 years and the impact they have had within Trophy Club and the World. She encouraged everyone to visit our Trophy Club Rotary Club noting they meet every Friday at 8am at the Trophy Club Country Club. Mayor Fleury presented the proclamation and thanked the Rotary Club Officers that were present being President Jack Ormond, President -Elect Chasidy Murphy, Treasurer Dana Kizer, and Community Service Officer Darin Davis. President -Elect Murphy thanked Mayor Fleury and the Council for the recognition and reiterated what had been stated by joining Rotary. She stated she too did not know anyone and Rotary was definitely instrumental in getting herself involved in the Community from the onset. She stated that Rotary has provided enjoyment by serving others and that the true mission of Rotary is "Service above Self'. 9 CONSENT AGENDA S. Approval of the Town Council Regular Meeting of February 8, 2022 and Town Council Joint Meeting with EDC-413 of February 9, 2022. (L. Vacek) 6. Acceptance of the First Quarterly Investment Report for FY22. (M. Erwin) Mayor Pro Tern Lamont moved to approve Consent Agenda Items 5 and 6. Council Member Shoffner seconded the motion. The motion carried with all Council Members present and voting. INDIVIDUAL ITEMS 7. Take appropriate action regarding authority to sell beer and wine by Shannon Brewery and Two Brothers Winery during the Taste of Trophy Club Event scheduled April 30, 2022 at Independence Park East pursuant to the Town's Code of Ordinances Section 14.02.252 (1) (1). (T. Jaramillo) Mr. Jaramillo presented the item for the consideration of the sale of beer and wine at Independence Park during the first annual Taste of Trophy Club event scheduled on April 30, 2022. He stated that staff is excited as they prepare for the event that will start at 6pm through 10pm. He said the event will provide the local restaurants to showcase their specialty menu items. He added that the event will be an adult centered event but will have some activities for children. He showed a map noting all logistics have yet to be completed. He denoted the orange fencing to encompass the event and noted a shuttle service will be selected to provide transportation services. He noted staff has reached out to all the restaurants and denoted the partners to date of The Trophy Table, Popcorn Central, Juice & Roots, HG Supply, Vinny's Italian, and Wing Stop. He noted the request to sell beer and wine. Shannon Carter of Shannon Brewery in Keller is a Trophy Club Resident and Two Brothers Winery of Keller is partnering with Mr. Carter to sell wine. He thanked the Parks and Recreation Team and Jill Lind for assisting with the PowerPoint presentation. Council Member Shoffner asked if an ordinance could be drafted and placed on a future agenda to grant permission for the sale of beer and wine within the Parks. Mayor Pro Tern Lamont noted the children's activities on the map and asked that we not discourage families from attending. Mayor Pro Tern Lamont moved to approve the sale of beer and wine by Shannon Brewery and Two Brothers Winery during the Taste of Trophy Club Event scheduled for April 30, 2022 at Independence Park East. Council Member Shoffner seconded the motion. The motion carried unanimously with all Council Members present and voting. 8. Future Agenda Items Lists. (W. Carroll) Mr. Carroll referenced the list noted the first 3 items are moving along. He noted that Item 4 was added last relating to bringing back Ordinances for review. If placed under the Consent Agenda; his concern is the vote of the consent agenda creating a situation where the adopted Ordinance would be voted on a second time. He stated that he wanted to avoid that situation. Council Member Shoffner noted that he was not at the last meeting where Mayor Pro Tern Lamont added said item but did not feel the Council changed anything. He explained that there were times where the Ordinances were not accurate. After a brief discussion, it was the consensus of the Council to remove Item 4 from the list. He stated that in the past Council requested to see ordinances but not coming back for another vote. Mayor Pro Tern Lamont noted he did not have a problem tabling an item although many times, staff is working within timeline. After a brief discussion, it was the consensus of the Council that the Town Manager provide the Council the final executed modified ordinance(s). Mr. Carroll confirmed that he would provide same to the Council after the Mayor has signed the ordinance(s) for Council to review. Council Member Shoffner moved that the Ordinance relating to the Sale of Alcohol at Trophy Club Parks be added to the list. As there was a consensus of all, said item will be placed on the list. Mayor Fleury reminded everyone that it is National Margarita Day and our local restaurants have great ones just do not drink and drive! �tI�L�Ii : ►I-T�li�il��>tr Mayor Fleury adjourned the meeting at 7:53 pm. 11 (iA Al -Fleury, Mayor Attest: