Agenda Packet TC 01/07/2008 - Joint Workshop 1
JOINT WORKSHOP BETWEEN TOWN COUNCIL AND THE TROPHY CLUB MUNICIPAL UTILITY
DISTRICT NO. 1
and TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 2
dba TROPHY CLUB MASTER DISTRICT AND SPECIAL SESSION FOR THE TOWN
AND REGULAR TOWN COUNCIL MEETING FOR THE TOWN OF TROPHY CLUB
100 Municipal Drive
Trophy Club, Texas 76262
Monday, January 7, 2008 at 6:00 P.M.
A.1 Town Council call to order and announce a quorum.
A.2 Master District call to order and announce a quorum.
A.3 (6:00 P.M. - 8:00 P.M.) Joint workshop with Master District to discuss the
following:
1. Employee Services Contract
2. Fire Management Contract (FMC)
A.4 Master District adjourn.
B.1 Invocation.
B.2 Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
"Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God,
one and indivisible."
B.3 Police Chief Kniffen to present Lee Delk and Tony Simmons with Commander
badges.
B.4 Citizen presentations: this is an opportunity for citizens to address the Council on
any matter whether or not it is posted on the agenda. The Council is not
permitted to take action on or discuss any presentations made to the Council at
this time concerning an item not listed on the agenda. The Council will hear
presentations on specific agenda items prior to the Council addressing those
items.
C.1 Highlands Neighborhood 1, Phase 1C-1. Discuss and take appropriate action
regarding approval of a Final Plat request from Jacobs Carter Burgess on behalf
of High Trophy Development, LLC for The Highlands at Trophy Club
Neighborhood 1, Phase 1C-1, 54 Residential Lots and 2 Open Space Lots
(13.559 acres) (FP-07-016)
C.2 Highlands Neighborhood 1, Phase 1C-2. Discuss and take appropriate action
regarding approval of a Final Plat request from Jacobs Carter Burgess on behalf
of High Trophy Development, LLC for The Highlands at Trophy Club
Neighborhood 1, Phase 1C-2, 107 Residential Lots and 4 Open Space Lots
(28.144 acres) (FP-07-018)
2
C.3 Highlands Neighborhood 2, Phase 1A. Discuss and take appropriate action
regarding approval of a Final Plat request from Jacobs Carter Burgess on behalf
of High Trophy Development, LLC for The Highlands at Trophy Club
Neighborhood 2, Phase 1A, 10 Residential Lots and 2 Open Space Lots (3.585
acres) (FP-07-013)
C.4 Highlands Neighborhood 2, Phase 1B. Discuss and take appropriate action
regarding approval of a Final Plat request from Jacobs Carter Burgess on behalf
of High Trophy Development, LLC for The Highlands at Trophy Club
Neighborhood 2, Phase 1B, 108 Residential Lots and 4 Open Space Lots
(39.810 acres) (FP-07-012)
C.5 Highlands Neighborhood 5, Phase 1D-1. Discuss and take appropriate action
regarding a Final Plat Approval Request from Jacobs Carter Burgess on behalf of
High Trophy Development, LLC for The Highlands at Trophy Club Neighborhood
5, Phase 1D-1, 43 Residential Lots and 2 Open Space Lots (11.788 acres) (FP-
07-017)
C.6 Highlands Neighborhood 5, Phase 1D-2. Discuss and take appropriate action
regarding approval of a Final Plat Approval Request from Jacobs Carter Burgess
on behalf of High Trophy Development, LLC for The Highlands at Trophy Club
Neighborhood 5, Phase 1D-2, 50 Residential Lots and 1 Open Space Lot (14.523
acres) (FP-07-019)
C.7 Discuss, review and receive input and direction regarding draft Stormwater
Management Plan.
C.8 Discuss and take appropriate action regarding Police Chief Kniffen's update and
recommendation on the police equipment and cars.
C.9 Discuss and take appropriate action regarding the Court Investigation.
C.10 Discuss and take appropriate action to approve financials and variance report
dated:
a. October 2007
b. November 2007
C.11 Presentation and update on 2008 Street Bond project and discussion of same.
C.12 Items for Future Agenda.
C.13 Reports. There will be no action taken regarding any individual project posted
under this item and discussion will be limited. If extensive discussion is required,
the item may be placed on a future agenda.
(a) Town Manager's Report.
3
D.1 Adjourn.
4
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 1-7-2008
Subject: Agenda Item No.A.1
Town Council call to order and announce a quorum.
5
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 1-7-2008
Subject: Agenda Item No.A.2
Master District call to order and announce a quorum.
6
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 1-7-2008
Subject: Agenda Item No.A.3
(6:00 P.M. - 8:00 P.M.) Joint workshop with Master District to discuss the
following:
1. Employee Services Contract
2. Fire Management Contract (FMC)
EXPLANATION:
RECOMMENDATION:
ACTION BY COUNCIL:
Attachments: 1. Employee Services Contract
2. Fire Management Contract (FMC)
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 1-7-2008
Subject: Agenda Item No.A.4
Master District adjourn.
27
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 1-7-2008
Subject: Agenda Item No.B.1
Invocation.
28
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 1-7-2008
Subject: Agenda Item No.B.2
Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
"Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God,
one and indivisible."
29
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 1-7-2008
Subject: Agenda Item No.B.3
Police Chief Kniffen to present Lee Delk and Tony Simmons with
Commander badges.
EXPLANATION:
RECOMMENDATION:
ACTION BY COUNCIL:
(sk)
Attachments: 1. 12/18/07 Press Release
30
FOR IMMEDIATE RELEASE MEDIA CONTACT:
Date: Tuesday, December 18, 2007 Lisa Ramsey, Town Secretary
[682] 831-4600
On January 1, 2008, the Trophy Club Police Department will be reorganized into two distinct divisions,
Operations and Special Services. The creation of these divisions will require the reclassification of two
top level employees.
Captain Lee Delk will be reclassified as the Operations Division Commander. The subordinate units in
this command will be Patrol, Training, and Strategic Response Units.
The Special Services Division would be commanded by Sergeant Tony Simmons who will be reclassified
as Special Services Division Commander. Subordinate units in his command will be Investigations
(including Crime Scene Investigations, Juvenile Investigations, and Internal Affairs), School Resource
Unit, Animal Control/Code Enforcement, Community Services, Property and Evidence, and Records.
Although the department does not currently have individuals assigned solely to training, strategic
response, community service, property and evidence, or records units the department does have
individuals who perform those assignments in addition to their other duties (patrol, etc.). This
reorganization will enable the department to plan for future personnel who will segue into the various units
as the need arises for individuals to be assigned to those specific duties.
For example, we currently have officers on patrol shifts who are also performing community service
activities. As we increase our Community Policing initiatives it will be necessary to have a full-time
individual assigned to these activities. The department plans to add another Citizen’s Police Academy,
increasing to two a year, to revitalize the Neighborhood Watch, and to organize two safety programs
annually, which will continue to take that individual away from his patrol duties. Based on comments from
the Council and input from the community, Community Policing activities are believed to be highly valued.
Putting the Community Services Unit into our organizational chart now will indicate our commitment as a
Department to this philosophy.
Division Commanders, Delk and Simmons will coordinate and control the activities of their respective
divisions personnel; deploying those personnel and the equipment assigned to the division; evaluating
personnel performance relating to the activities they perform; developing policies for that division;
recommending strategies; disciplining subordinates (within Town and Department policy); making
decisions in according with laws, regulations, and policies; and assisting in budget preparation and
management.
As the Department grows and more support personnel are required, staff and management
responsibilities will increase. Putting this organization into effect at this time will permit us to transition
those individuals and responsibilities more smoothly. It will streamline our operations and eliminate the
appearance that the Department is top heavy giving us one line of supervision between the patrol
supervisor and the Chief. Further, this type of reorganization would permit the department to follow the
National Incident Management System format of creating “task forces” (several assets from different
units) or “strike teams” (several assets from the same type of unit) to respond to specific situations.
####
31
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 1-7-2008
Subject: Agenda Item No.B.4
Citizen presentations: this is an opportunity for citizens to address the
Council on any matter whether or not it is posted on the agenda. The
Council is not permitted to take action on or discuss any presentations
made to the Council at this time concerning an item not listed on the
agenda. The Council will hear presentations on specific agenda items prior
to the Council addressing those items.
32
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 1-7-2008
Subject: Agenda Item No.C.1
Highlands Neighborhood 1, Phase 1C-1. Discuss and take appropriate
action regarding approval of a Final Plat request from Jacobs Carter
Burgess on behalf of High Trophy Development, LLC for The Highlands at
Trophy Club Neighborhood 1, Phase 1C-1, 54 Residential Lots and 2 Open
Space Lots (13.559 acres) (FP-07-016)
OWNER/DEVELOPER: High Trophy Development, LLC
3901 W. Airport Freeway, Suite 200
Bedford, Texas 76021
ENGINEER/LAND PLANNER: Jacobs Carter Burgess
7950 Elmbrook Drive
Dallas, Texas 75247
SUMMARY: This property is part of the 696.6 tract of land rezoned and approved as
PD-27 by the Town Council in May, 2006. A preliminary plat for Neighborhoods 1, 2, 5,
6 & 7 consisting of 433.36 acres and 911 lots was recommended for approval by the
Planning & Zoning Commission on December 7, 2006 and approved by the Town
Council on December 18, 2006. The Planning & Zoning Commission approved a one-
year extension of these plats on December 6, 2007. The final plat for Neighborhood 1,
Phase 1C-1 consists of 54 residential lots.
TRAFFIC IMPACT ANALYSIS: Offsite traffic improvements are triggered at different
stages of the development of The Highlands at Trophy Club. The development is
divided into three “stages”: Stage I – 741 platted lots
Stage II – 485 platted lots
Stage III – 338 platted lots
This plat will bring the total platted lots to 292; representing 39% of Stage I. Offsite
traffic improvements are not triggered by this plat.
STAFF REVIEW: Staff and Town Engineer, Tom Rutledge, have reviewed the plat and
determined that it complies with the Comprehensive Zoning Ordinance and
Comprehensive Land Use Plan.
PLANNING AND ZONING COMMISSION REVIEW AND RECOMMENDATION: The
Planning and Zoning Commission considered this request on December 20, 2007 and
33
recommended approval of the final plat for Neighborhood 1, Phase 1C-1 with the
following stipulations: 1) change the open space lot designations (so that non-buildable
parcels are not designated as “lots”); and 2) note a 5-ft. separation between the
developer’s wall and structures.
STAFF COMMENT:
To meet stipulation 1) above, the applicant has added a note to the plat as follows:
“Open Space Lots: Lot 2, Block A; Lot 1, Block E; are non-buildable lots.”
The second stipulation made by the Planning and Zoning Commission involves Lot 3,
Block A and Lot 2, Block E. The applicant cannot meet the stipulation of 5-ft. between
the wall and a structure; the applicant requests they be allowed to give an explanation
to the Town Council on January 7 to request relief from this stipulation.
Attachments: Excerpt from Planning & Zoning Commission Minutes – December 20,
2007
Application
Site Development Plan
Traffic Impact Memo from Jacobs Carter Burgess
Plat
34
From December 20, 2007, Planning and Zoning Commission Minutes
Kyle Salzman, Jacobs Carter Burgess, stated that the applicant’s request is for approval
of the final plat and that he is available to answer any questions.
Chairman Hill stated that he has a question about Block A, Lot 3, and Block E, Lot 2
regarding the side yard setback and building lines. There is a landscape easement and
utility easement and then a building line 5-ft. inside that totaling 20-ft.?
Mr. Salzman stated that they total 20-ft. He stated that both lots are adjacent to open
space lots superimposed on top of a 15-ft. gas pipeline easement. There is a 5-ft.
building line adjacent to the open space lots.
Ms. Huggins stated that staff is willing to allow the 5-ft. side yard build line on these two
lots because of the open space. The PD requires 15-ft. and staff is willing to allow the
open space to be used as part of the side yard setback.
Commissioner Sheridan stated that there is also a 5-ft. wall easement that is the same
as the building line. If the wall is built on the furthest part of the 5-ft. then the wall and
the house, in theory, could abut each other. A wall takes approximately 12 inches for
the base pier and the column is maybe 18, so having the build line and the wall
easement together doesn’t seem to be compatible. Mr. Salzman responded that the
wall is going to be in lieu of a fence in that particular location. He stated that the fence
could be built at the back side of that 5-ft. but the homebuilder would not do that as they
couldn’t sell the lot. They will submit to staff a landscape plan before the walls are built.
The 5-ft. wall easement is for maintenance behind the wall. The intention is that wall, if
it were infinitesimally thin; would exist on the line between the landscape easement and
the 5-ft. wall easement. It is in lieu of a wooden fence in that location. Mr. Sheridan
stated that this is a developer wall not a builder wall. Mr. Salzman responded that the
developer is putting in the wall. Mr. Sheridan responded that his opinion, then, would be
that the 5-ft. building line starts from the wall. He doesn’t know if it is part of the building
code, but he believes the fire department would be stepping in as there would be a
need for 3-ft. of air conditioning condenser or some sort of mechanical equipment and
two feet to go around it, which is what he has been told the Fire Department wants for
access on a house. Also, at least 2-ft. is needed to put a lawn mower through.
Town of Trophy Club Fire Chief, Danny Thomas, stated that he would have to look at
the code, but as far as dimensions, 5-ft. is a good number although that may not be
what the code requires.
Commissioner Sheridan stated that he objects to having non-buildable parcels
addressed as a lot. He believes they should have another designation.
Mr. Sheridan also asked who will maintain the open space areas. Chairman Hill
responded that it is still under discussion between the developer and the Town.
35
Commissioner Sheridan made a motion to approve the final plat of Neighborhood 1,
Phase 1C-1 subject to changing the open space lot designations, and that the plat note
a 5-ft. separation between the developer’s wall and structures; these stipulations to be
done before the plat goes to Town Council.
Ms. Huggins asked for a clarification on the lot designation and after further discussion
Mr. Salzman suggested that Jacobs Carter Burgess could add a note to the plat that the
open space lots (specifying the lots) are not buildable lots. Chairman Hill asked Ms.
Huggins to clarify that stipulation and that it be placed on the document prior to Town
Council.
The motion was seconded by Commissioner Forest.
Ayes: Hill, Stephens, Reed, Ashby, Sheridan, Forest
Nays: None
Action: 6-0, Approved
36
37
38
39
40
41
42
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 1-7-2008
Subject: Agenda Item No.C.2
Highlands Neighborhood 1, Phase 1C-2. Discuss and take appropriate
action regarding approval of a Final Plat request from Jacobs Carter
Burgess on behalf of High Trophy Development, LLC for The Highlands at
Trophy Club Neighborhood 1, Phase 1C-2, 107 Residential Lots and 4 Open
Space Lots (28.144 acres) (FP-07-018)
OWNER/DEVELOPER: High Trophy Development, LLC
3901 W. Airport Freeway, Suite 200
Bedford, Texas 76021
ENGINEER/LAND PLANNER: Jacobs Carter Burgess
7950 Elmbrook Drive
Dallas, Texas 75247
SUMMARY: This property is part of the 696.6 tract of land rezoned and approved as
PD-27 by the Town Council in May, 2006. A preliminary plat for Neighborhoods 1, 2, 5,
6 & 7 consisting of 433.36 acres and 911 lots was recommended for approval by the
Planning & Zoning Commission on December 7, 2006 and approved by the Town
Council on December 18, 2006. The Planning & Zoning Commission approved a one-
year extension of these plats on December 6, 2007. This final plat request is for
Neighborhood 1, Phase 1C-2 consisting of 107 residential lots.
TRAFFIC IMPACT ANALYSIS: Offsite traffic improvements are triggered at different
stages of the development of The Highlands at Trophy Club. The development is
divided into three “stages”: Stage I – 741 platted lots
Stage II – 485 platted lots
Stage III – 338 platted lots
This plat will bring the total platted lots to 399; representing 54% of Stage I. Offsite
traffic improvements are not triggered by this plat.
STAFF REVIEW: Staff and Town Engineer, Tom Rutledge, have reviewed the plat and
determined that it complies with the Comprehensive Zoning Ordinance and
Comprehensive Land Use Plan.
PLANNING AND ZONING COMMISSION REVIEW AND RECOMMENDATION: The
Planning and Zoning Commission considered this request on December 20, 2007 and
43
recommended approval of the final plat for Neighborhood 1, Phase 1C-2 with the
following stipulations: 1) change the open space lot designations (so that non-buildable
parcels are not designated as “lots”); and 2) note a 5-ft. separation between the
developer’s wall and structures.
STAFF COMMENT:
To meet stipulation 1) above, the applicant has added a note to the plat as follows:
“Open Space Lots: Lot 19A & Lot 29, Block E; Lot 16A & Lot 25A, Block F are non-
buildable lots.”
The second stipulation made by the Planning and Zoning Commission has been met by
a build line separate from the wall easement which will allow at least 5-ft. between the
wall and structures (Lots 19 and 28, Block E, and Lots 16 and 25, Block F).
Staff recommends approval of this plat.
Attachments: Excerpt from December 20, 2007, Planning and Zoning Commission
Minutes
Application
Site Development Plan
Traffic Impact Memo
Plat
44
From December 20, 2007, Planning and Zoning Commission Minutes
Chairman Hill asked for an explanation of the front building line for Lot 28, Block E, Lot
19, Block E and Lot 25, Block F. What is the front of the lot? Mr. Salzman responded
that the front of the lot is that portion fronting on the slip road. The PD states that no lot
shall front on Trophy Club Drive which is why the slip roads exist. The front build line is
that portion of the lot adjacent to, and parallel to, the right-of-way. The right-of-way is a
Trophy Club Drive Slip Road.
Mr. Salzman stated that they had received comment from staff that the desire was to
see 25-ft. from Trophy Club Drive but the “side” portion is adjacent to an open space lot,
so there is a 10-ft. side yard coupled with a 10-ft. open space makes that 20-ft. and they
revised it to 15-ft. side yard so that coupled with the open space it achieves the 25-ft.
perceived setback from Trophy Club Drive. He stated that these lots are not adjacent to
Trophy Club Drive; they are adjacent to an open space lot. He stated that if they were
adjacent to Trophy Club Drive it would have a 25-ft. setback; he stated that it is indeed
25-ft. from Trophy Club Drive.
Chairman Hill asked Mr. Rutledge for his appraisal of these lots and the front building
line. Mr. Rutledge stated that the key is where the drive approach comes from. Per the
PD, driveway direct access cannot be from Trophy Club Drive; the access must come
off the slip. The Chairman responded that they have a 25-ft. building setback at the
driveway access, but what about the 15-ft. building line segment that is immediately
adjacent? Commissioner Sheridan stated that it is beyond the brick wall and asked if
there is a requirement that a brick wall be put up. Mr. Salzman stated that the
developer is putting up a wall. Mr. Sheridan stated that there is separation between the
building and the brick wall on these lots and there is room after the brick wall to put a
driveway.
Mr. Salzman stated that a sideyard setback is not measured from the wall. It is
measured from the property line and if there is a 6-ft. fence built by the builder on the
property line there would be the exact same situation. This is a superior wall, therefore,
it is a little bit thicker and more substantial, but the building line should be from the
property line, not the wall. Commissioner Sheridan stated that he would not want to see
a house abutted against the wall. He would like to see a 5-ft. separation between the
development wall and the structure.
Commissioner Sheridan made a motion to approve the final plat of Neighborhood 1,
Phase 1C-2 subject to changing the open space lot designations, and that the plat note
a 5-ft. separation between the developer’s wall and structures; these stipulations to be
done before the plat goes to Town Council. The motion was seconded by
Commissioner Ashby.
Ayes: Hill, Stephens, Reed, Ashby, Sheridan, Forest
Nays: None
Action: 6-0, Approved
45
46
47
48
49
50
51
52
53
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 1-7-2008
Subject: Agenda Item No.C.3
Highlands Neighborhood 2, Phase 1A. Discuss and take appropriate action
regarding approval of a Final Plat request from Jacobs Carter Burgess on
behalf of High Trophy Development, LLC for The Highlands at Trophy Club
Neighborhood 2, Phase 1A, 10 Residential Lots and 2 Open Space Lots
(3.585 acres) (FP-07-013)
OWNER/DEVELOPER: High Trophy Development, LLC
3901 W. Airport Freeway, Suite 200
Bedford, Texas 76021
ENGINEER/LAND PLANNER: Jacobs Carter Burgess
7950 Elmbrook Drive
Dallas, Texas 75247
SUMMARY: This property is part of the 696.6 tract of land rezoned and approved as
PD-27 by the Town Council in May, 2006. A preliminary plat for Neighborhoods 1, 2, 5,
6 & 7 consisting of 433.36 acres and 911 lots was recommended for approval by the
Planning & Zoning Commission on December 7, 2006 and approved by the Town
Council on December 18, 2006. The Planning & Zoning Commission approved a one-
year extension of these plats on December 6, 2007. This final plat request is for
Neighborhood 2, Phase 1A consisting of 10 residential lots.
TRAFFIC IMPACT ANALYSIS: Offsite traffic improvements are triggered at different
stages of the development of The Highlands at Trophy Club. The development is
divided into three “stages”: Stage I – 741 platted lots
Stage II – 485 platted lots
Stage III – 338 platted lots
This plat will bring the total platted lots to 409; representing 55% of Stage I. Offsite
traffic improvements are not triggered by this plat.
STAFF REVIEW: Staff and Town Engineer, Tom Rutledge, have reviewed the plat and
determined that it complies with the Comprehensive Zoning Ordinance and
Comprehensive Land Use Plan.
PLANNING AND ZONING COMMISSION REVIEW AND RECOMMENDATION: The
Planning and Zoning Commission considered this request on December 20, 2007 and
54
recommended approval of the final plat for Neighborhood 2, Phase 1A with the following
stipulations: 1) change the open space lot designations (so that non-buildable parcels
are not designated as “lots”); and 2) note a 5-ft. separation between the developer’s wall
and structures.
STAFF COMMENT:
To meet stipulation 1) above, the applicant has added a note to the plat as follows:
“Open Space Lots: Lots 1A & 10A, Block BB are non-buildable lots.”
The second stipulation made by the Planning and Zoning Commission has been met by
a build line separate from the wall easement which will allow at least 5-ft. between the
wall and structures (Lots 1 and 10, Block BB).
Staff recommends approval of this plat.
Attachments: Excerpt from December 20, 2007, Planning and Zoning Commission
Minutes
Application
Site Development Plan
Traffic Impact Memo
Plat
55
From December 20, 2007, Planning and Zoning Commission Minutes
Chairman Hill noted that the same situation occurs with this plat (Lots 1 and 10, Block
BB) as with previous plats. The Chairman also noted that Lot 1, Block D is part of a
future neighborhood to the south of this plat and he asked for a continuation of the 25-ft.
building line in order for the homes to align properly. Commissioner Sheridan asked
that when that phase is brought forward the Commission see a continuation of the build
line for continuity. Mr. Salzman responded that it will conform.
Commissioner Sheridan made a motion to approve the final plat of Neighborhood 2,
Phase 1A subject to changing the open space lot designations, and that the plat note a
5-ft. separation between the developer’s wall and structures; these stipulations to be
done before the plat goes to Town Council.
The motion was seconded by Commissioner Reed.
Ayes: Hill, Stephens, Reed, Ashby, Sheridan, Forest
Nays: None
Action: 6-0, Approved
56
57
58
59
60
61
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 1-7-2008
Subject: Agenda Item No.C.4
Highlands Neighborhood 2, Phase 1B. Discuss and take appropriate action
regarding approval of a Final Plat request from Jacobs Carter Burgess on
behalf of High Trophy Development, LLC for The Highlands at Trophy Club
Neighborhood 2, Phase 1B, 108 Residential Lots and 4 Open Space Lots
(39.810 acres) (FP-07-012)
OWNER/DEVELOPER: High Trophy Development, LLC
3901 W. Airport Freeway, Suite 200
Bedford, Texas 76021
ENGINEER/LAND PLANNER: Jacobs Carter Burgess
7950 Elmbrook Drive
Dallas, Texas 75247
SUMMARY: This property is part of the 696.6 tract of land rezoned and approved as
PD-27 by the Town Council in May, 2006. A preliminary plat for Neighborhoods 1, 2, 5,
6 & 7 consisting of 433.36 acres and 911 lots was recommended for approval by the
Planning & Zoning Commission on December 7, 2006 and approved by the Town
Council on December 18, 2006. The Planning & Zoning Commission approved a one-
year extension of these plats on December 6, 2007. This final plat request is for
Neighborhood 2, Phase 1B consisting of 108 residential lots.
TRAFFIC IMPACT ANALYSIS: Offsite traffic improvements are triggered at different
stages of the development of The Highlands at Trophy Club. The development is
divided into three “stages”: Stage I – 741 platted lots
Stage II – 485 platted lots
Stage III – 338 platted lots
This plat will bring the total platted lots to 517; representing 70% of Stage I. Offsite
traffic improvements are not triggered by this plat.
STAFF REVIEW: Staff and Town Engineer, Tom Rutledge, have reviewed the plat and
determined that it complies with the Comprehensive Zoning Ordinance and
Comprehensive Land Use Plan.
PLANNING AND ZONING COMMISSION REVIEW AND RECOMMENDATION: The
Planning and Zoning Commission considered this request on December 20, 2007 and
62
recommended approval of the final plat for Neighborhood 2, Phase 1B with the following
stipulations: 1) change the open space lot designations (so that non-buildable parcels
are not designated as “lots”); and 2) note a 5-ft. separation between the developer’s wall
and structures.
STAFF COMMENT:
To meet stipulation 1) above, the applicant has added a note to the plat as follows:
“Open Space Lots: Lots 27A, 45, 46, & 47, Block Y are non-buildable lots.”
The second stipulation made by the Planning and Zoning Commission has been met by
a build line separate from the wall easement which will allow at least 5-ft. between the
wall and structures (Lots 27, 35, 36 and 44, Block Y).
Staff recommends approval of this plat.
Attachments: Excerpt from December 20, 2007, Planning and Zoning Commission
Minutes
Application
Site Development Plan
Traffic Impact Memo
Plat
63
From December 20, 2007, Planning and Zoning Commission Minutes
There was no discussion and the Chairman called for a motion.
Commissioner Sheridan made a motion to approve the final plat of Neighborhood 2,
Phase 1B subject to changing the open space lot designations, and that the plat note a
5-ft. separation between the developer’s wall and structures; these stipulations to be
done before the plat goes to Town Council.
The motion was seconded by Commissioner Forest.
Ayes: Hill, Stephens, Reed, Ashby, Sheridan, Forest
Nays: None
Action: 6-0, Approved
64
65
66
67
68
69
70
71
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 1-7-2008
Subject: Agenda Item No.C.5
Highlands Neighborhood 5, Phase 1D-1. Discuss and take appropriate
action regarding a Final Plat Approval Request from Jacobs Carter Burgess
on behalf of High Trophy Development, LLC for The Highlands at Trophy
Club Neighborhood 5, Phase 1D-1, 43 Residential Lots and 2 Open Space
Lots (11.788 acres) (FP-07-017)
OWNER/DEVELOPER: High Trophy Development, LLC
3901 W. Airport Freeway, Suite 200
Bedford, Texas 76021
ENGINEER/LAND PLANNER: Jacobs Carter Burgess
7950 Elmbrook Drive
Dallas, Texas 75247
SUMMARY: This property is part of the 696.6 tract of land rezoned and approved as
PD-27 by the Town Council in May, 2006. A preliminary plat for Neighborhoods 1, 2, 5,
6 & 7 consisting of 433.36 acres and 911 lots was recommended for approval by the
Planning & Zoning Commission on December 7, 2006 and approved by the Town
Council on December 18, 2006. The Planning & Zoning Commission approved a one-
year extension of these plats on December 6, 2007. The final plat for Neighborhood 5,
Phase 1D-1 consists of 43 residential lots.
TRAFFIC IMPACT ANALYSIS: Offsite traffic improvements are triggered at different
stages of the development of The Highlands at Trophy Club. The development is
divided into three “stages”: Stage I – 741 platted lots
Stage II – 485 platted lots
Stage III – 338 platted lots
This plat will bring the total platted lots to 560; representing 75% of Stage I. Offsite
traffic improvements are not triggered by this plat.
STAFF REVIEW: Staff and Town Engineer, Tom Rutledge, have reviewed the plat and
determined that it complies with the Comprehensive Zoning Ordinance and
Comprehensive Land Use Plan.
PLANNING AND ZONING COMMISSION REVIEW AND RECOMMENDATION: The
Planning and Zoning Commission considered this request on December 20, 2007 and
72
recommended approval of the final plat for Neighborhood 5, Phase 1D-1 with the
following stipulations: 1) change the open space lot designations (so that non-buildable
parcels are not designated as “lots”); and 2) note a 5-ft. separation between the
developer’s wall and structures.
STAFF COMMENT:
To meet stipulation 1) above, the applicant has added a note to the plat as follows:
“Open Space Lots: Lot 1 & Lot 27, Block N, are non-buildable lots.”
The second stipulation made by the Planning and Zoning Commission involves Lot 26,
Block M and Lot 2, Block N. The applicant cannot meet the stipulation of 5-ft. between
the wall and a structure; the applicant requests they be allowed to give an explanation
to the Town Council on January 7 to request relief from this stipulation.
Attachments: Excerpt from December 20, 2007, Planning and Zoning Commission
Minutes
Application
Site Development Plan
Traffic Impact Memo
Plat
73
From December 20, 2007, Planning and Zoning Commission Minutes
There was no discussion and the Chairman called for a motion.
Commissioner Sheridan made a motion to approve the final plat of Neighborhood 5,
Phase 1D-1 subject to changing the open space lot designations, and that the plat note
a 5-ft. separation between the developer’s wall and structures (Block N, Lot 2, Block M,
Lots 26 and 1); these stipulations to be done before the plat goes to Town Council.
The motion was seconded by Commissioner Forest.
Ayes: Hill, Stephens, Reed, Ashby, Sheridan, Forest
Nays: None
Action: 6-0, Approved
74
75
76
77
78
79
80
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 1-7-2008
Subject: Agenda Item No.C.6
Highlands Neighborhood 5, Phase 1D-2. Discuss and take appropriate
action regarding approval of a Final Plat Approval Request from Jacobs
Carter Burgess on behalf of High Trophy Development, LLC for The
Highlands at Trophy Club Neighborhood 5, Phase 1D-2, 50 Residential Lots
and 1 Open Space Lot (14.523 acres) (FP-07-019)
OWNER/DEVELOPER: High Trophy Development, LLC
3901 W. Airport Freeway, Suite 200
Bedford, Texas 76021
ENGINEER/LAND PLANNER: Jacobs Carter Burgess
7950 Elmbrook Drive
Dallas, Texas 75247
SUMMARY: This property is part of the 696.6 tract of land rezoned and approved as
PD-27 by the Town Council in May, 2006. A preliminary plat for Neighborhoods 1, 2, 5,
6 & 7 consisting of 433.36 acres and 911 lots was recommended for approval by the
Planning & Zoning Commission on December 7, 2006 and approved by the Town
Council on December 18, 2006. The Planning & Zoning Commission approved a one-
year extension of these plats on December 6, 2007. The final plat for Neighborhood 5,
Phase 1D-2 consists of 50 residential lots.
TRAFFIC IMPACT ANALYSIS: Offsite traffic improvements are triggered at different
stages of the development of The Highlands at Trophy Club. The development is
divided into three “stages”: Stage I – 741 platted lots
Stage II – 485 platted lots
Stage III – 338 platted lots
This plat will bring the total platted lots to 610; representing 82% of Stage I. Offsite
traffic improvements are not triggered by this plat.
STAFF REVIEW: Staff and Town Engineer, Tom Rutledge, have reviewed the plat and
determined that it complies with the Comprehensive Zoning Ordinance and
Comprehensive Land Use Plan.
PLANNING AND ZONING COMMISSION REVIEW AND RECOMMENDATION: The
Planning and Zoning Commission considered this request on December 20, 2007 and
81
recommended approval of the final plat for Neighborhood 5, Phase 1D-2 with the
following stipulations: 1) change the open space lot designations (so that non-buildable
parcels are not designated as “lots”); and 2) note a 5-ft. separation between the
developer’s wall and structures.
STAFF COMMENT:
To meet stipulation 1) above, the applicant has added a note to the plat as follows:
“Open Space Lots: Lot 34, Block N, is a non-buildable lot.”
The second stipulation made by the Planning and Zoning Commission does not apply
as none of the lots will face Trophy Park Drive.
Staff recommends approval of this plat.
Attachments: Excerpt from December 20, 2007, Planning and Zoning Commission
Minutes
Application
Site Development Plan
Traffic Impact Memo
Plat
82
From December 20, 2007, Planning and Zoning Commission Minutes
There was no discussion and the Chairman called for a motion.
Commissioner Sheridan made a motion to approve the final plat of Neighborhood 5,
Phase 1D-2 subject to changing the open space lot designation, and that the plat note a
5-ft. separation between the developer’s wall and structures; these stipulations to be
done before the plat goes to Town Council.
The motion was seconded by Commissioner Ashby.
Ayes: Hill, Stephens, Reed, Ashby, Sheridan, Forest
Nays: None
Action: 6-0, Approved
83
84
85
86
87
88
89
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 1-7-2008
Subject: Agenda Item No. C.7
Discuss, review and receive input and direction regarding draft Stormwater
Management Plan.
EXPLANATION:
Staff seeks Council’s input and direction regarding the attached Stormwater
Management Plan. Plan will need to be approved prior to filing date of February 11,
2008.
RECOMMENDATION:
Review and comment.
ACTION BY COUNCIL:
(mm)
Attachments: 1. Draft Stormwater Management Plan
90
TROPHY CLUB DRAFT STORMWATER MANAGEMENT PLAN
1. Public Education and Outreach on Storm Water Impacts
1.1 TPDES Permit Regulatory Texts – Part III.A.1
(a) A public education program must be developed and implemented to distribute educational
materials to the community or conduct equivalent outreach activities that will be used to inform
the public. The MS4 operator may determine the most appropriate sections of the population at
which to direct the program. The MS4 Operator must consider the following groups and the
SWMP shall provide justification for any listed group that is not included in the program:
• Residents
• Visitors
• Public Service Employees
• Businesses
• Commercial and Industrial Facilities
• Construction Site Personnel
The outreach must inform the public about the impacts polluted stormwater run-off can have on
water quality, hazards associated with illegal discharges and improper disposal of waste, and
steps that they can take to reduce pollutants in stormwater run-off.
(b) The MS4 operator must document activities conducted and materials used to fulfill this control
measure. Documentation shall be detailed enough to demonstrate the amount of resources used
to address each group. This documentation shall be retained in the annual reports required in
Part IV.B.2 of the TPDES General Permit.
1.2 Current Programs
Trophy Club currently provides public education and outreach via the following:
• Post stormwater-related messages on Town website: www.ci.trophyclub.tx.us
• Municipal Cable Television Channel 27 – air stormwater-related videos and
messages
• Publish periodic stormwater-related informational articles in Town-produced
newsletter Around The Town - which is published monthly within the “Trophy Club
Times” newspaper
• Distribute educational materials at semi-annual household hazardous waste
collection events
• Stormwater and/or water conservation messages/information distributed to all Town
residents as part of the annual Consumer Confidence Report
• Free distribution of SmartScape cd’s
• Stormwater Information and SmartScape cd’s provided to new residents via a
welcome packet
• NCTCOG participation
Related Ordinances:
• 2002 - 18 - “Pooper-Scooper” ordinance
• 2003 - 19 - Establish public stormwater drainage utility/adopt municipal drainage
utility system act
• 2003 - 30 - Public Hearing to establish stormwater drainage fees
• 2005-04 – Stormwater Ordinance regulating Construction Activity
• 2005-18 – FEMA Floodplain Prevention Ordinance
• 2006-06 – Parkland and Open Space
• 2006-17 –Water Conservation Plan
91
• 2006 - 40 - Tree Preservation and Removal
• 2007-02 – Land-Disturbing Activities
• Annual ILA (Interlocal Agreement) with Fort Worth Environmental for semi-annual
Household Hazardous Waste Collection Events and use of Drop-off Center
92
1.3 Selected BMPs for Public Education and Outreach
1.3.1 BMP1 Stormwater Quality Information Dissemination
The Town of Trophy Club will use our municipal cable channel, our Around The Town newsletter, and our
website to post messages and educate our citizenry about stormwater management. Public interest
information, such as announcing our Semi-Annual Household Hazardous Waste Collection event, the
proper management of pesticides and fertilizer, and the steps needed to reduce these effects will be
distributed at annual Town-run special events.
Public Education & Outreach – Public Education Task Force
BMP 1 Description
BMP 1 Activity
Method of
Measurement
Schedule
1. Join and continue to participate in
PETF.
Membership in
PETF
2. Continue to distribute educational
materials via website, public
meetings, Channel 27, newsletter via
Trophy Club Times, and handouts at
semi-annual HHW events.
Documentation of
materials
distributed,
meetings held, and
groups addressed.
Support and participate in
the Regional SWMP’s Public
Education Task Force
(PETF)* to distribute
educational materials,
brochures, videos,
bookmarks, posters, to
address appropriate groups
of the population. 3. Implementation complete.
Years
2-5
*The PETF is a dynamic group, so the messages and the means by which we seek to address the
appropriate groups of the population may vary from year-to-year. We therefore request permission to
modify our outreach activities as needed without the submission of a Notice of Change in order to
effectively educate the public about stormwater impacts.
1.3.1.1 Responsible Department/Person(s)
Community Development has the responsibility for implementation of BMP1 to meet Method of
Measurement 1.3.1.
1.3.2 BMP2 Stormwater Webpage
Trophy Club has selected Best Management Practice 1.3.2 for implementation as part of this Stormwater
Management Program. This BMP allows residents, children, teachers, visitors, and general public to
learn about Stormwater Management online; what it is, what part the Town is playing, and what they can
do to help protect our water from pollutants. The web page(s) is integrated into the Town’s existing
website as well as having links to additional resources and information.
Public Education & Outreach – Stormwater Webpage
BMP 2 Description
BMP 2 Activity
Method of Measurement
Schedule
Stormwater webpage
on Town’s website
1. Town has created and will
maintain a Stormwater webpage
with information for Residents,
Visitors, Businesses, and
Construction Site Personnel.
Stormwater webpage on
Town’s website. Years 1-5
1.3.2.1 Responsible Department/Person(s)
Information Technology along with Community Development will have the responsibility for
implementation and maintenance of BMP2.
93
1.3.3 BMP3 Obtain and Distribute Educational School Materials
Trophy Club has selected Best Management Practice 1.3.3 for implementation as part of this Stormwater
Management Program. This BMP will further enlighten our children and teachers towards the importance
of Stormwater Management.
Public Education & Outreach - Educational School Materials
BMP 3
BMP 3
Description
Method of Measurement
Schedule
Obtain and Distribute
Educational School
Materials.
Participation in one (1) school event/year
to provide and distribute educational
stormwater-related materials.
Years
2-5
Create library of
educational stormwater-
related materials.
Obtain, distribute,
display, and
maintain
educational
stormwater-
related school
materials.
Have library of educational stormwater-
related materials. Year 5
The messages and the means by which we seek to address the appropriate groups of the population may
vary from year-to-year. We therefore request permission to modify our outreach activities as needed
without the submission of a Notice of Change in order to effectively educate the public about stormwater
impacts.
1.3.3.1 Responsible Department/ Person(s)
Community Development along with the Police Department’s School Resource Officer will have the
responsibility for development and implementation of BMP 1.3.3.
1.3.4 BMP4 Regional Cooperative Partnership
Trophy Club has selected Best Management Practice 1.3.4 for implementation as part of this Stormwater
Management Program. This BMP will serve as an excellent source of information, opportunities for
cooperative purchasing, and networking with other municipalities to enable Trophy Club to stay on the
cutting edge of information and educational opportunities.
Public Education & Outreach - Regional Cooperative Partnership
BMP 4 Description
BMP 4 Activity
Method of Measurement
Schedule
1. Provide funding
commitment to NCTCOG.
Maintain funding commitment to
NCTCOG.
2. Continue to attend,
participate, and distribute
acquired information.
Document number of meetings
attended and report of activities
attended.
Partnership with
NCTCOG and other
regional cities to develop
strategies to address
stormwater quality issues
and cooperative
management programs
specific to the North
Central Texas region.
3. Implementation complete.
Years 1-5
1.3.4.1 Responsible Person(s)/Department
Community Development has the responsibility for development and implementation of BMP 1.3.4.
1.3.5 BMP5 Texas SmartScape Program
94
Trophy Club has selected Best Management Practice 1.3.5 for implementation as part of this Stormwater
Management Program. This BMP will serve to promote public awareness of the need and the importance
of good landscaping practices.
Public Education & Outreach ~ SmartScape
BMP 5 Description BMP 5 Activity Method of Measurement Schedule
1. Continue to coordinate with
NCTCOG’s SmartScape program efforts.
Document our
participation with
NCTCOG.
2. Distribute SmartScape website
address and free cd’s to new residents
via welcome packet.
Document number of
cd’s distributed.
3. Post and link SmartScape website
address: http://www.txsmartscape.com/
from our website/stormwater webpage.
Maintain SmartScape
information on
stormwater webpage.
Promote
SmartScape by
promoting the
SmartScape
website address
and free
SmartScape cd’s to
residents, visitors,
public, etc., via
various measures
(Stormwater web
page; literature,
welcome packets,
etc.)
4. Distribute SWMP literature with
SmartScape website address:
http://www.txsmartscape.com/
Years 2-5
The messages and the means by which we seek to address the appropriate groups of the population may
vary from year-to-year. We therefore request permission to modify our outreach activities as needed
without the submission of a Notice of Change in order to effectively educate the public about stormwater
impacts.
1.3.5.1 Responsible Person(s)/Department
Community Development has the responsibility for development and implementation of BMP 1.3.5.
1.3.6 BMP6 Municipal Employee Training Program
Trophy Club has selected Best Management Practice 1.3.6 for implementation as part of its Stormwater
Management Program. This BMP will serve to educate Town employees about methods to prevent and
reduce stormwater pollution from municipal activities.
Public Education & Outreach ~ Municipal Employee Training Program (METP)
BMP 6 Description
BMP 6 Activity
Method of Measurement
Schedul
e
1. Investigate various options
available for METP training
materials, to include NCTCOG.
By end of Y1, document
where, what, and from whom
training materials have been
sought and/or acquired.
Year 1
2. Create and/or acquire a METP.
By end of Y2, have
developed and/or acquired a
METP.
Year 2
3. Implement METP with intent of
training 33% of employees by end
of Y3; 66% of employees by end of
Y4; 100% of employees by end of
Y5.
By end of Y3, document
number of employees trained
and/or number of trainings
provided.
Years 3-
5
Create a Municipal
Employee Training
Program (METP); which
may include seminars, in-
house training sessions,
new-employee training,
videos, manuals, Intranet
and or other means to
inform and train our
employees about the
methods for recognizing,
preventing and reducing
stormwater pollution
relating to municipal, 4. Make METP available online for
all employees.
Post and maintain METP on
intranet site.
Years 3-
5
95
residential, business and
commercial activities. 5. Implementation complete. Year 5
The messages and the means by which we seek to address the appropriate groups of the employees
may vary from year-to-year. We therefore request permission to modify our outreach activities as needed
without the submission of a Notice of Change in order to effectively educate our employees about
stormwater impacts.
1.3.6.1 Responsible Person(s)/Department
Community Development has the responsibility for development and implementation of BMP 1.3.6.
1.3.7 BMP7- Public Education on Illegal Discharges and Improper
Disposal
1.
Trophy Club will develop a public education effort to inform its employees, businesses, and the general
public of hazards associated with illegal discharges and improper disposal of waste. (This BMP also
addresses the minimum control measure for Public Education under Illicit Discharge Detection and
Elimination.)
Public Education and Outreach ~ Illicit Discharge Detection and Elimination (IDDE)
BMP 7 Description BMP 7 Activity
Method of Measurement
Schedule
1. Investigate various training
materials available, to include
NCTCOG.
By end of Y1, document where,
what, and from whom training
materials have been sought and/or
acquired.
Year 1
2. Obtain and/or Create IDDE
educational materials.
By end of Y2, document what
materials have been collected
and/or created.
Year 2
3. Distribute IDDE education
materials.
By end of Y3, document number of
IDDE materials distributed and to
whom.
Years 3-5
4. Maintain information on webpage and intranet site. Year 5
Trophy Club will
develop and/or acquire
IDDE education
materials to inform our
residents, visitors,
businesses,
construction workers
and employees about
the methods for
recognizing, preventing
and reducing Illegal
Discharges and
Improper Disposal and
determine an effective
means of distribution
with prioritization.
5. Implementation Complete. Year 5
The messages and the means by which we seek to address the appropriate groups of the employees
may vary from year-to-year. We therefore request permission to modify our outreach activities as needed
without the submission of a Notice of Change in order to effectively educate our employees about
stormwater impacts.
1.3.7.1 Responsible Person(s)/Department
Community Development has responsibility for the development, acquisition, and distribution of public
education materials regarding BMP 1.3.7.
96
1.3.8 BMP8- Public Education on Construction Site Stormwater
Control Requirements (CSSCR)
Trophy Club will acquire and/or develop Construction Site Stormwater Control Requirements (CSSCR)
education materials to inform construction site operators and the public of the requirements for
Construction Site Storm Water Controls. (This BMP also addresses the minimum control measure for
Public Education under Construction 4.3.2.)
2.
Public Education and Outreach ~ Construction Site Stormwater Controls Requirements
BMP 8 Description
BMP 8 Activity
Method of Measurement
Schedul
e
1. Investigate various CSSCR
training materials available, to
include NCTCOG.
By end of Y1, document where, what,
and from whom training materials have
been sought and/or acquired.
Year 1
2. Obtain and/or Create
CSSCR educational materials.
By end of Y2, document what materials
have been collected and/or created.
Years 2-
5
3. Distribute CSSCR
educational materials to local
builders and developers with
Building Permit.
By end of Y3, document number of
materials distributed and to whom.
Years 3-
5
4. Make CSSCR available
online.
Post and maintain information on
webpage for public and staff viewing.
Years 2-
5
Trophy Club will
develop and/or
acquire CSSCR
education materials
to inform our
residents, visitors,
businesses,
construction workers
and employees about
the methods for
recognizing,
preventing and
reducing construction
site-related
stormwater
discharges.
5. Implementation complete. Year 5
The messages and the means by which we seek to address the appropriate groups of the public may
vary from year-to-year. We therefore request permission to modify our outreach activities as needed
without the submission of a Notice of Change in order to effectively educate our public about
construction stormwater impacts.
1.3.8.1 Responsible Persons
3.
Community Development and Permitting Department have the responsibility for distribution of public
education materials regarding CSSCR.
97
2. Public Involvement / Participation
2.1 TPDES Permit Regulatory Text – Part III.A.2
The MS4 operator must, at a minimum, comply with any state and local public notice
requirements when implementing a public involvement/participation program. It is
recommended that the program include provisions to allow all members of the public within
the small MS4 the opportunity to participate in SWMP development and implementation.
2.2 Current Programs
Trophy Club currently provides Public Involvement and Participation via the following:
• Developed a draft Stormwater Management Plan, utilizing a team of elected officials
representing the Town of Trophy Club, Trophy Club Municipal Utility District No. 1, and
Trophy Club Municipal Utility District No. 2, as well as staff.
• Participates with the City of Fort Worth’s Environmental Management Collection Center
to hold semi-annual Hazardous Household Waste Recycling Events, where stormwater
information is again distributed to involve the public in stormwater management controls.
• Participates in weekly curbside recycling.
• Online reporting of stormwater management issues through InTouch Citizen Relationship
Management linked off our website at www.ci.trophyclub.tx.us
• Most of Trophy Club’s storm drain inlets have been labeled with plastic markers obtained
through a cooperative purchasing program by participation in NCTCOG’s Stormwater
Management Program
• Hold Public Hearings
98
2.3.1 Selected BMPs for Public Involvement/Participation
The Town will hold public hearing meetings relative to Stormwater Management. The public meetings will
be advertised in the newspaper and will target a wide audience; including residents, visitors, and
businesses which subscribe or purchase the newspaper. In addition, the Public Meetings will educate
Staff and Elected Officials in attendance. The Public Meeting will include a review of the program and
solicit input from the public.
2.3.1 BMP1 Public Participation
The Town of Trophy Club will comply with federal, sate, and local public notice requirements, inviting the
public to participate in the development, review and implementation of the Stormwater Management
Program (SWMP).
Public Involvement and Participation
BMP 2
Description
BMP 2 Activity
Method of Measurement
Schedule
1. Post SWMP document to website for
comments. Years 1-5
2. Create a SWMP PowerPoint presentation
and air on Channel 27, welcoming public
comments and suggestions.
Document input received, if
any, from public from
website and/or PP
presentation on Channel 27. Years 1-5
3. Make presentations to applicable Town
Council and Town Committees; requesting
input, comments and suggestions.
Document input received, if
any, from Council,
Committees, public, etc.
Years 1-5
4. Have copies of the SWMP document
available for comment at Municipal Offices.
Document input received, if
any, from public. Years 1-5
5. Hold Public Meetings to request Public’s
input, comments and suggestions as well as
to educate.
Document input received, if
any, from public. Years 1-5
Trophy
Club’s Public
Notice
requirements
in the
Development
of the SWMP
to comply
with federal,
state and
local public
notice
requirements.
6. Implementation complete. Year 5
2.3.1.1 Responsible Person(s)/Department
The Community Development Department has responsibility for implementation of BMP2.3.1.
99
2.3.2 BMP2 Label Storm Drains
Many of the storm drain inlets in Trophy Club have already been labeled with plastic markers obtained
through a cooperative purchasing program by participation in NCTCOG’s Stormwater Management
Program.
Public Involvement and Participation ~ Label Storm Drains
BMP 2
Description
BMP 2 Activity
Method of Measurement
Schedul
e
1. Determine areas that still require storm drain
inlets to be labeled.
By end of Y2, list of storm
drains needing to be
labeled. Year 2
2. Develop a plan to utilize volunteers to assist
staff in labeling of existing storm drain inlets.
By end of Y3, written plan
for labeling remaining
inlets.
Year 3
3. Develop criteria requiring Developers to mark
all new storm drain inlets on all future
development.
By end of Y1, have
developed criteria for
Developers to label new
storm drains.
Year 2
4. Implement plan and mark existing storm drain
inlets.
Years 3 -
5
5. Implement criteria requiring Developers label all
new storm drain inlets.
Document storm drains that
have been labeled. Years 2-
5
Label all
Existing and
Future
Storm Drain
Inlets
6. Implementation Complete Year 5
2.3.2.1 Responsible Person(s)/Department
Community Development has the responsibility for implementation of BMP2 to meet Method of
Measurement 2.3.2.
2.3.3. BMP3 Stormwater Reporting Hotline
Currently, Trophy Club has an Online Reporting Forum (ORF) for reporting Stormwater-related issues
through its Citizen Relationship Management Program (CRM). Trophy Club will work to set up a
Stormwater Hotline (i.e., a published phone number) for the public and residents to call and report
stormwater-related problems and issues. This will involve the public and facilitate the ability for the public
to provide information that will assist in detection and alleviation of stormwater-related issues.
This hotline/web page/e-mail is part of the overall Stormwater Hotline for reporting Illicit Discharges,
Construction Site Controls, and other stormwater-related issues.
Public Involvement and Participation ~ SW Reporting Hotline
BMP 3 Description
BMP 3 Activity
Method of Measurement
Schedule
1. Identify which department
and personnel to monitor and
handle SWH.
By end of Y1, document department
and personnel responsible for SWH. Year 1
Create, maintain, and
monitor a Storm
Water Hotline (SWH)
and Online Reporting
Forum (ORF) to
involve the public and
2. Develop method for
addressing SWH complaints.
By end of Y2, have a written defined
method for addressing SWH
complaints.
Year 2 – 5
100
3. Work to develop BMP’s for
publicizing SWH.
By end of Y2, have plan for
advertising and/or publicizing SWH. Years 2 – 5
4. Maintain SWH information
on webpage and intranet site.
By end of Y2, post of SWH info to
Webpage and Intranet. Year 2 – 5
facilitate their ability
to provide information
to assist in the
detection and
alleviation of
stormwater-related
issues. 5. Implementation complete. Year 5
The messages and the means by which we seek to address the appropriate groups of the public may
vary from year-to-year. We therefore request permission to modify our outreach activities as needed
without the submission of a Notice of Change in order to effectively educate our public about our
stormwater hotline.
2.3.3.1 Responsible Person(s)/Department
Community Development with assistance from the Information Technology Department will both have the
responsibility for implementation of this BMP to meet Method of Measurement 2.3.3.
2.3.4. BMP4 – Creek Care Guide
Since much of Trophy Club’s creekside property is in private ownership, Trophy Club will work to inform
property owners along Trophy Club’s creeks through development and distribution of a “Creek Care
Guide.” The Guide will encourage and teach residents how to become involved in preserving the creek
system for their own self-interest and for future generations. By teaching residents/owners how through
proper care of stream banks and riparian vegetation, property owners along creeks can enhance their
property, prevent erosion problems, avoid flood losses, and add to the enjoyment of their creekside
property by preserving water quality and contributing to the survival of fish and wildlife.
Public Involvement and Participation
BMP 4
Descriptio
n
BMP 4 Activity Method of Measurement
Schedul
e
1. Research CCG. By end of Y1, document research to develop
CCG Years 1
2. Develop CCG. By end of Y2, have developed CCG for
distribution. Year 2
3. Distribute CCG to citizens
owning creekside property. Document number of CCG’s distributed. Years 3-
5
3. Post CCG on website and
have copies available upon
request.
Document number of CCG’s distributed. Years 3-
5
4. Modify/amend CCG, as
necessary/ recommended. Document any changes/improvements to CCG. Years 3-
5
Trophy
Club will
develop &
distribute a
Creek Care
Guide
(CCG) for
its
residents
and the
public.
5. Implementation complete. Implementation complete Year 5
The messages and the means by which we seek to address the appropriate groups of the public may
vary from year-to-year. We therefore request permission to modify our outreach activities as needed
without the submission of a Notice of Change in order to effectively educate our residents about our
Creek Care Guide.
2.3.4.1 Responsible Person(s)/Department
The Parks and Recreation Department will be responsible for development of the Creek Care Guide.
Community Development will be responsible for distribution of the Creek Care Guide.
2.3.5 BMP5 Regional Cooperative Partnership
101
Trophy Club will continue to coordinate with North Central Texas Council of Governments
(NCTCOG) to provide stormwater awareness information to the community. NCTCOG provides
information, materials, and funding support to Trophy Club for programs to increase stormwater
awareness.
This BMP is combined as part of the overall Regional Cooperative Partnership. Method of Measurement,
Schedule, and Responsible Persons are found under Public Education BMP1.3.4
102
3. Illicit Discharge Detection and Elimination
3.1 TPDES Permit Regulatory Text – Part III.A.3
(a) Illicit Discharge
A section within the SWMP must be developed to establish a program to detect
and eliminate illicit discharges to the MS4. The SWMP must include the manner
and process to be use to effectively prohibit illicit discharges. To the extent
allowable under state and local law, an ordinance or other regulator mechanism
must be utilized to prohibit and eliminate illicit discharges.
(1) Detection
The SWMP must list the techniques used for detecting illicit discharges.
(2) Elimination
The SWMP must include appropriate actions and, to the extent allowable
under state and local law, establish enforcement procedures for removing
the source of an illicit discharge.
(b) Allowable Non-Storm Water Discharges
Non-storm water flows listed in Part II.B and Part VI.B do not need to be
considered by the MS4 operator as an illicit discharge requiring elimination
unless the operator of the small MS4 or the executive director identifies the flow
as a significant source of pollutants to the small MS4. In lieu of considering non-
storm water sources on a case-by-case basis, the MS4 operator may develop a
list of common and incidental non-storm water discharges that will not be
addressed as illicit discharges requiring elimination. If developed, the listed
sources must not be reasonably expected to be significant sources of pollutants
either because of the nature of the discharge or the conditions that are
established by the MS4 operator prior to accepting the discharge to the small
MS4. If this list is developed, then all local controls and conditions established
for these listed discharges must be described in the SWMP and any changes to
the SWMP must be included in the annual report described in Part IV.B.2 of this
general permit, and must meet the requirements of Part II.D.3 of the general
permit.
(c) Storm Sewer Map
(1) A map of the storm sewer system must be developed and must include the
following:
i. The location of all outfalls;
ii. The names and locations of all waters of the U.S. that receive
discharges from the outfalls; and
iii. Any additional information needed by the permittee to implement its
SWMP.
(2) The SWMP must include the source of information used to develop the
storm sewer map, including how the outfalls are verified and how the map
will be regularly updated.
103
3.1 (a) 1 Detection
The Town’s program for identification and elimination of illicit discharge sources comprises two
parts:
1) Spill and Complaint Response
2) Field Investigation and Abatement
The following procedures are used to address the ongoing identification and abatement of illicit
discharges:
Spill and Complaint Response
1) Receive complaint or notice of the spill, discharge or illegal connection.
2) Identify the potential source of the discharge to determine appropriate response agency.
3) Document response and track the spill/discharge to source.
4) Use education and enforcement to eliminate the discharge to the storm drain/sewer or
ground surface.
5) Recommend BMPs, as applicable, to ensure on-going compliance.
6) Maintain records of response to establish a database, and to identify reoccurrence
patterns.
Field Investigation and Abatement
1) Identify and prioritize areas of potential illicit discharge and/or illegal connections for
residential and commercial locations.
2) Conduct annual creek walks to identify potential sources.
3) Conduct field/manhole/site inspections.
4) Verify illicit discharge/illegal connection and identify the source.
5) Use education and/or enforcement to eliminate the discharge to the storm drain/sewer or
ground surface.
6) Apply BMPs, as applicable, to assure on-going compliance.
7) Maintain records of response and actions to establish a database and to identify
reoccurrence patterns.
The initial approach to prevention and elimination is Education on what the pollution source is,
what effect it has on our watershed, and how the problem may be eliminated through BMPs.
When necessary, education can be used in combination with legal enforcement in order to
achieve elimination of the illicit discharge.
In addition to complaints, the scheduled creek walks conducted within the watersheds will
discover sites where solid waste has been discarded into the creek or along the creek banks. To
address these issues, letters and informational brochures are sent to property owners whose
parcel is clearly identified as the source of contamination. For example, if a large pile of green
waste is seen directly on the creek bank behind a home, a letter would be sent to the owner of
that parcel explaining the impacts green waste has on water quality and outlining alternative
methods of disposal or composting of green waste. Brochures will be included in the letter as
appropriate.
In general, illicit discharges occur because of a lack of awareness on the part of the discharger.
Often, simply pointing out the error and suggesting BMPs to be used in the future is enough to
convince businesses and homeowners to cease discharging, dumping or to eliminate the illegal
connection. In most cases the individual responsible can be motivated to do the right thing, and
will implement appropriate BMPs.
Activities to identify and eliminate illicit discharges are summarized below:
Staff will respond to illicit discharge calls through a site inspection and by contacting the
appropriate agency for response. Complaint response may require the cooperation of more than
104
one agency. Callers are not always aware of the unincorporated area boundaries, so a referral
system has been established so that calls are efficiently redirected to the correct agency.
Labeling and storage of hazardous material is within the jurisdiction of the Fire Department. For
new businesses that use or store hazardous materials, conditions of approval are included in the
standard conditions and mitigation measures enforced by this department. These require that a
safe, storage area for pesticides, herbicides, and fertilizers be designed to contain spills. In
addition, a Hazardous Materials Business Plan must be submitted to the Fire Department for
review and approval for each business in order to detect potential hazards associated with the
chemicals.
The Fire Department is responsible for inspecting sites and monitoring their compliance with
hazardous materials best management storage practices and spill response. Fire Department first
responders and the hazardous materials response team, depending on the hazard level and
severity of the spill, may make a spill response. Emphasis is made on containment and cleanup
with public health and safety as the foremost consideration in an environmentally sensitive
manner.
Measurable Goals
The following measurable goals for BMPs have been selected to ensure that illicit discharges are
detected, eliminated and prevented:
1) Inspect targeted creeks within the City once per year with follow-up inspections as
appropriate to ensure abatement of violations. An annual report will be issued listing
these areas.
2) Respond to complaints of illicit/illegal discharge within 24 hours of receiving the
complaint, referral or notice.
Reporting
The effectiveness of the BMPs for the minimum control measure of detecting, eliminating and
preventing illicit discharges may be gauged by tracking and evaluating the number of:
1) Brochures that are printed and delivered to target groups.
2) The number of training events and the number of attendees at each event
3) Complaints, notices and referrals received and/or responded to.
4) Violation cases that advance to legal enforcement levels.
5) Identified illegal connections.
6) Best estimate of amounts of waste removed from storm drains and creeks.
3.1 (b) Allowable Stormwater Discharges:
a. A discharge authorized by, and in full compliance with, a TPDES permit (other than the
TPDES permit for discharges from the MS4);
b. A discharge or flow resulting from fire fighting by the fire department;
c. A discharge or flow of fire protection water that does not contain oil or hazardous
substances or materials that the Fire Code requires to be contained and treated prior to
discharge, in which case treatment adequate to remove harmful quantities of pollutants
must have occurred prior to discharge;
d. Agricultural storm water runoff;
e. A discharge or flow from water line flushing or disinfection that contains no harmful
quantity of total residual chlorine (TRC) or any other chemical used in line disinfection;
f. A discharge or flow from lawn watering, or landscape irrigation;
g. A discharge or flow from a diverted stream flow or natural spring;
h. A discharge or flow from uncontaminated pumped groundwater or rising groundwater;
i. Uncontaminated groundwater infiltration (as defined as 40 CFR § 35.2005(20)) to the
MS4;
j. Uncontaminated discharge or flow from a foundation drain, crawl space pump, or footing
drain;
105
k. A discharge or flow from a potable water source not containing any harmful substance or
material from the cleaning or draining of a storage tank or other container;
l. A discharge or flow from air conditioning condensation that is unmixed with water from a
cooling tower, emissions scrubber, emissions filter, or any other source of pollutant;
m. A discharge or flow from individual residential car washing;
n. A discharge or flow from a riparian habitat or wetland;
o. A discharge or flow from cold water (or hot water with prior permission of the Designated
Official used in street washing or cosmetic cleaning that is not contaminated with any
soap, detergent, degreaser, solvent, emulsifier, dispersant, or any other harmful cleaning
substance;
p. Drainage from a private residential swimming pool containing no harmful quantities of
chlorine or other chemicals. Drainage from swimming pool filter backwash is prohibited;
or
q. A discharge of flow of uncontaminated storm water pumped from an excavation.
3.2 (c) Potential Illicit Discharge Sources:
a. Accidents
b. Illicit Connections, residential and commercial
c. Spills of Vehicle Fluids (antifreeze, gas, oil, grease, hydraulic fluids, lubricants)
d. Asbestos Brake Fiber Solids
e. Businesses Wash down
f. Commercial and Residential Irrigation
g. Construction
h. Apartments
i. Parking Lot and Street Litter
j. Carpet/Residential Cleaning
k. Pools and Spas
l. Cement Washing
m. Equipment Cleaning
n. Grey Water
o. Food Facility Cleaning
p. Hazardous Materials
q. Paints, Pesticides and Fertilizers
r. Cooking Equipment - grease, oil and hazardous cleaning agents
s. Sediments
t. RV Waste
u. Dumpster drainage
v. Sewage Spills
w. Gas Stations
x. Septic Spills
y. Car Wash
z. Sumps/Dewatering
3.2 Current Programs
Trophy Club currently has the following in place:
• Map showing a majority of the storm sewer system; i.e., inlets, pipes, ditches, and open
channels; as well as water, sewer and storm sewer lines.
• Two (2) outfalls mapped as Lake A and Lake B located on the Trophy Club Country Club.
• Identifies the receiving waters from its outfalls as Marshall Branch, Timberline Creek,
Denton Creek, and Golf Course Creek, which all lead to Grapevine Lake.
• These waters are not listed as impaired on Texas’ 303(d) list.
• Major pollutants impacting these waters have not yet been determined.
• The designated uses of these waters are: irrigation, recreation, and consumption.
106
• Requires TV inspections of all sanitary sewers and storm sewers on all new construction
projects.
• Annually inspects and cleans out all storm sewers.
• Semi-annual “large trash” drop-off day with our solid waste department, scheduled in
conjunction with Household Hazardous Waste Recycling, to help prevent illegal dumping
of waste.
• No households with stand-alone septic systems
• Trophy Club MUD 1 has a No Exposure Certification (NEC) for their Wastewater
Treatment Plant located at 1499 Indian Creek, Denton County, Trophy Club, TX 76262.
The NEC Permit Number is TXRNES359, Coverage Effective: March 03, 2005, Issued:
May 31, 2007, and Expires: August 14, 2011, unless otherwise amended. Copy of the
NEC is enclosed within this SWMP.
107
3.3 Selected BMPs for Illicit Discharge Detection and Elimination
3.3.1 BMP1 – Development of a Storm Sewer Map
Trophy Club will continue to add to its Storm Sewer map, by utilizing the Town’s engineering firm,
Teague, Nall & Perkins. Trophy Club will also investigate the feasibility of utilizing college students,
through internships, to assist in the mapping of our outfalls, as well as the names and locations of all
waters of the U.S. receiving discharges from those outfalls. Mapping of the outfalls (25% per year) will be
included in this project.
Illicit Discharge and Detection (IDDE) ~ Storm Sewer Map
BMP 1
Descriptio
n
BMP 1 Activity
Method of Measurement
Schedul
e
1. Review, Locate and Map 25% of the
outfalls within the Town’s drainage
system.
By end of Y2, our intent is to have at
least 25% of outfalls mapped on our
SSSM.
Year 2
2. Review, Locate and Map 25% of the
outfalls within the Town’s drainage
system.
By end of Y3, our intent is to have at
least 50% of our outfalls mapped on our
SSSM.
Year 3
3. Review, Locate and Map 25% of the
outfalls within the Town’s drainage
system.
By end of Y4, our intent is to have at
least 75% of our outfalls mapped on our
SSSM.
Year 4
4. Review, Locate and Map 25% of the
outfalls within the Town’s drainage
system.
By end of Y5, our intent is to have at
least 100% of our outfalls mapped on
our SSSM.
Year 5
Create a
Storm
Sewer
System
Map
(SSSM).
5. Implementation Complete Year 5
3.3.1.3 Responsible Person(s)/Department
The Town Engineer and Community Development will have the responsibility for developing the Storm
Sewer Map.
3.3.2 BMP2 - Illicit Discharge Ordinance
Trophy Club will develop an ordinance to effectively prohibit non-stormwater discharges into the storm
sewer system and implement appropriate enforcement procedures and actions for removing the source of
an illicit discharge as part of the overall Stormwater Ordinance.
Illicit Discharge and Detection (IDDE) ~ Ordinance
BMP 2 Description
BMP 2 Activity
Method of Measurement
Schedule
1. Review ordinances
relating to IDDE.
By end of Y1, document number and
source of IDDE ordinances reviewed. Year 1
2. Begin drafting/modifying
an IDDE ordinance.
By end of Y2, written draft for an IDDE
Ordinance. Year 2
3. Finalize IDDE ordinance. By end of Y3, finalized IDDE Ordinance. Year 3
Trophy Club will
develop an ordinance
to effectively prohibit
non-stormwater
discharges into the
MS4, to include
implementation of
appropriate 4. Implement and enforce
the IDDE ordinance.
By end of Y4, document efforts relative
to implementation and enforcement of Year 4
108
enforcement
procedures and actions
for removing the source
of an illicit discharge.
5. Implementation
complete.
the IDDE Ordinance, along with
suggestions for improvement. Year 5
3.3.2.1 Responsible Person(s)/Department
The Town Attorney with assistance from Community Development both has the responsibility for
development of the IDDE Ordinance. Community Development has the responsibility for implementation
of the IDDE Ordinance. Police, Fire, Code Enforcement, MUD, and the Streets Department will all have
the responsibility for detection relative to the IDDE Ordinance. Code Enforcement has the responsibility
for enforcement of the IDDE Ordinance.
3.3.3 BMP3- Public Education on Illegal Discharges and Improper
Disposal
Trophy Club will develop a public education effort to inform its employees, businesses, residents, and the
general public of hazards associated with illegal discharges and improper disposal of waste.
This BMP also addresses the MCM for Public Education. The Method of Measurement, Schedule, and
Responsible Persons are listed under Public Education BMP 1.3.8.
3.3.4 BMP4 Storm Water Reporting Hotline
Trophy Club will set up a reporting hotline (i.e., a published phone number and web page/e-mail) to
encourage the public’s involvement in reporting, anonymously, if so desired, illegal dumping and
discharge activities. This will facilitate public participation and provide information that will assist in
detection and alleviation of illegal dumping.
This BMP also addresses the MCM for Public Involvement. The Method of Measurement, Schedule,
and Responsible Persons are listed under Public Involvement BMP 2.3.3.
3.3.5 BMP5 TV Inspections of Storm and Sanitary Sewers
Illicit Discharges and Detection (IDDE) ~ TV Inspections
BMP 5 Description BMP 5 Activity
Method of Measurement
Schedul
e
1. Require TV inspections of all
newly constructed sanitary sewer
and storm sewer lines.
Document the number,
location, and result of TV
inspections for both storm
and sanitary sewers.
Years 1-
5
Trophy Club will continue to
require all newly constructed
storm sewers and sanitary
sewers to be televised (video)
prior to acceptance.
2. Implementation complete. Year 5
3.3.5.1 Responsible Person(s)/Department
The MUDs and the Streets Department will have the responsibility for implementation of BMP 3.3.5.
3.3.6 BMP6 Regional Cooperative Partnership
109
Trophy Club will continue to coordinate with North Central Texas Council of Governments
(NCTCOG) to provide stormwater awareness information to the community. NCTCOG provides
information, materials, and funding support to Trophy Club for programs to increase stormwater
awareness.
This BMP is combined as part of the overall Regional Cooperative Partnership. Method of Measurement,
Schedule, and Responsible Persons are found under Public Education BMP1.3.4
110
4. Construction Site Stormwater Runoff Control
4.1 TPDES Permit Regulatory Text – Part III.A.4
The MS4 operator, to the extent allowable under State and local law; must develop, implement, and
enforce a program to reduce pollutants in any stormwater runoff to the small MS4 from construction
activities that result in a land disturbance of greater than or equal to one acre or if that construction
activity is part of a larger common plan of development or sale that would disturb one acre or more of
land. The MS4 operator is not required to develop, implement, and/or enforce a program to reduce
pollutant discharges from sites where the construction site operator has obtained a waiver from permit
requirements under NPDES or TPDES construction permitting requirements based on a low potential for
erosion.
(a) The program must include the development and implementation of, at a minimum, an
ordinance or other regulatory mechanism, to require erosion and sediment controls, as
well as sanctions to ensure compliance, to the extent allowable under State and local
law.
(b) Requirements for construction site contractors to, at a minimum:
(1) Implement appropriate erosion and sediment control BMPs; and
(2) Control waste, such as discarded building materials, concrete truck washout water,
chemicals, litter, and sanitary waste at the construction site that may cause adverse
impacts to water quality.
(c) The MS4 operator must develop procedures for:
(1) Site plan review which incorporate consideration of potential water quality impacts;
(2) Receipt and consideration of information submitted by the public; and
(3) Site inspection and enforcement of control measures to the extent allowable under
state and local law.
4.2 Current Programs
As per the Trophy Club Design Standards and Construction Specifications (March 2005), Trophy
Club currently:
o Requires all construction activity, regardless of size, shall comply with NCTCOG’s
“Storm Water Quality Best Management Practices for Construction Activities” Manual
(BMP’s), current edition, except as modified in the Town of Trophy Club Design
Standards and Construction Specifications.
o Requires all construction activities on sites greater than one (1) acre shall comply
with the provisions and regulations of the Texas Pollutant Discharge Elimination
System.
The internal developed guidelines for Trophy Club are:
o Trophy Club Design Standards for Construction Specifications (March 2005)
o Trophy Club Comprehensive Land Use Plan
o Trophy Club Subdivision Regulations – Ordinance 2001-21 P & Z – Updated
September 2001
o Ordinance 2000–06; 2000-24; 2001-29 - Comprehensive Zoning Ordinance
o Ordinance 2001-02 – Dedication of Park Land and Open Space
o Ordinance 2001-26 – Developer Cost Participation contracts for Construction of
Public Improvements
o Ordinance 2002-40 Tree Preservation and Removal
o Ordinance 2006-06 – Parkland & Open Space
o Ordinance 2006-11 – Comprehensive Zoning Ordinance
o Ordinance 2006-13 – Water Conservation
111
Town-adopted Building Codes:
o 2002 National Electrical Code
o 2003 International Building Code
o 2003 International Residential Code
o 2003 International Mechanical Code
o 2003 International Plumbing Code
o 2003 International Energy Conservation Code
o 2003 International Fire Code
4.3 Selected BMPs for Construction Site Storm Water Controls
4.3.1 BMP1 Ordinance for Construction Site Erosion and Sediment
Controls
Trophy Club has developed Ordinance 2005-04 to regulate Construction Site Operators to comply with
erosion and sediment controls at construction sites, as well as sanctions for non-compliance with the
requirements. The Ordinance and associated Trophy Club requirements / procedures requires
construction site operators to implement additional required and appropriate erosion and sediment
controls and the control of wastes at construction sites.
Construction Site Stormwater Controls ~ Ordinance
BMP 1 Description
BMP 1 Activity Method of Measurement Schedul
e
1. Continue to implement, enforce and
review ordinance, amending as necessary.
Document any
enforcements, reviews and
/ or amendments.
Years 1-
5
2. Continually review Ordinance for
effectiveness, updating as necessary.
Document any updates
and/or recommendations,
etc.
Years 1-
5
Ordinance for
Erosion and
Sediment controls at
Construction sites.
3. Implementation complete.
4.3.1.1 Responsible Person(s)/Department
Community Development has responsibility for implementation of the Ordinance. Building Inspections
along with Code Enforcement will share the responsibility for implementation and enforcement of the
Ordinance.
4.3.2 BMP2- Public Education on Construction Site Storm Water
Control Requirements
Trophy Club will develop a public education effort to inform the public and construction site operators of
the requirements for construction site stormwater controls by distributing stormwater information relative
to construction sites with each Single Family Residential and Commercial building permit and/or packet.
This BMP also addresses the minimum control measure for Public Education. Method of Measurement,
Schedule, and Responsible Persons are listed under Public Education BMP 1.3.9.
4.3.3 BMP3 Stormwater Reporting Hotline
112
Trophy Club will set up a reporting hotline (i.e., a published phone number and web page/e-mail) to
encourage the public’s involvement in reporting construction site problems and violations, anonymously, if
so desired. This will facilitate public participation and provide information that will assist in detection and
alleviation of problems and violations at construction sites.
This BMP also addresses the MCM for Public Involvement. The Method of Measurement, Schedule,
and Responsible Persons are listed under Public Involvement BMP 2.3.3.
4.3.4 BMP4 Development of Procedures for Site Plan Review
Trophy Club will continue existing measures for site plan review to ensure compliance with erosion and
sediment and waste control requirements. Trophy Club will review and evaluate current site plan review
procedures and compare those to permit requirements, work to identify and implement additional program
requirements and training needs for compliance with permit requirements, as appropriate.
Construction Site Stormwater Controls ~ Site Plan Review
BMP 4 Description BMP 4 Activity Method of Measurement Schedul
e
1. Continue existing measures for
site plan review to ensure compliance
with erosion and sediment and waste
control requirements.
Documentation of
recommended improvements
to site plan review.
Year 1
Review, Evaluate,
Identify, Develop,
Implement Additional Site
Plan Review
Requirements, as
applicable/necessary, for
compliance with permit
requirements.
2. Review and evaluate current site
plan review procedures and compare
those to permit requirements.
Documentation of
recommended improvements
to site plan review.
Year 2
3. Identify, develop and implement
additional program requirements and
training needs as appropriate for Site
Plan Review in order to comply with
permit requirements.
Documentation of additional
program requirements and
training of personnel, as
applicable.
Year 3
OR – Require developers
to include design of
erosion control measures
and to utilize approved
BMP’s in their
plans/specifications in all
projects in compliance
with and requiring
compliance with the
TPDES General Permit
and all local and State
regulations.
4. Implementation Complete Year 5
4.3.4.1 Responsible Person(s)/Department
The Town Planner in conjunction with Planning and Zoning will have the responsibility for development
and implementation of BMP4 to meet Method of Measurement 4.3.4.
4.3.5 BMP5 Regional Cooperative Partnership
Trophy Club will continue to coordinate with North Central Texas Council of
Governments (NCTCOG) to provide stormwater awareness information to the
community. NCTCOG provides information, materials, and funding support to Trophy
Club for programs to increase stormwater awareness.
113
This BMP is combined as part of the overall Regional Cooperative Partnership. Method of Measurement,
Schedule, and Responsible Persons are found under Public Education BMP1.3.4
114
4.3.6. BMP6 Site Inspections and Enforcement
Trophy Club will continue inspecting construction sites, while developing procedures to ensure
compliance with the requirements of the TPDES General Permit. Enforcement will be through an
ordinance or stop work order.
Construction Site Stormwater Controls ~ Site Inspections and Enforcement
BMP 6
Description BMP 6 Activity Method of
Measurement
Schedul
e
1. Continue using existing site inspection practices and
incorporate inspection of erosion and sediment / waste
controls and other related stormwater runoff control
measures.
Document
inspections and
actions taken, as
applicable.
Years 1-
5
2. Review and evaluate current processes and make
recommendations.
Document any
recommended
changes.
Year 5
Inspections and
Enforcement at
Construction
Sites
3. Implementation complete. Year 5
4.3.5.1 Responsible Person(s)/Department
The Town’s Building Inspector has the responsibility for development and implementation of BMP5.
115
5. Post Construction Storm Water Management in New Development and
Redevelopment
5.1 TPDES Permit Regulatory Text – Part III.A.6
To the extent allowable under state and local law, the MS4 operator must develop, implement, and
enforce a program to address stormwater runoff from new development and redevelopment projects that
disturb greater than or equal to one acre of land, including projects less than one acre that are part of a
larger common plan of development or sale that will result in disturbance of one or more acres, that
discharge into the small MS4. The program must ensure that controls are in place that would prevent or
minimize water quality impacts. The permittee shall:
(a) Develop and implement strategies which include a combination of structural and/or
non-structural BMPs appropriate for your community;
(b) Use an ordinance or other regulatory mechanism to address post-construction runoff
from new development and redevelopment projects to the extent allowable under State
and local law; and
(c) Ensure adequate long-term operation and maintenance of BMPs.
5.2 Current Programs
Trophy Club realizes that urban runoff quality issues impact almost all areas of development and therefore
recognizes the importance of integrating stormwater quality issues into its planning process.
Trophy Club’s Comprehensive Land Use Plan has goals and objectives, which are to protect all existing
natural areas to a maximum extent practicable during the Town’s development process and utilize
whenever possible, open space linkages, to realize that the natural environment and ecosystems are a
substantial quality that contribute to the character of the Town and should be preserved and protected, to
provide a variety of park types that satisfy the recreational needs of all citizens of the Town; to encourage
the development of at least once acre of park or recreation space for every one hundred residents in
Trophy Club; and to encourage the development of park linkages with walkways, pathways, and jogging
paths. Trophy Club will continue utilizing the Comprehensive Land Use Plan while investigating and
amending its requirements in order to comply with the TPDES General Permit.
New development and redevelopment projects in the Town offer a unique opportunity to control pollution,
as a result the Town will delve even further into requiring future projects to integrate stormwater quality
treatment controls into their project design. The intent is to ensure that pollutants in site runoff are
reduced to the maximum extent practicable for the life of the project.
The Town requires Grading Permits for Land-Disturbing Activities to meet the requirements of the TPDES
General Permit.
The Town’s Tree Mitigation Program provides guidelines for the protection of mature and/or trees of
recognized value within the proposed construction zone over one (1) acre. The policy provides for
replacement and replanting of protected trees that must e removed during construction projects.
116
5.1 Selected BMPs for Post Construction Stormwater Management (PCSWM)
for New Development and Redevelopment
5.3.1 BMP1 Ordinance for PCSWM Controls for New Development and
Redevelopment
Trophy Club will enact an ordinance to effectively require PCSWM runoff controls for new development
and/or redevelopment and to ensure proper long-term operation and maintenance of controls.
PCSWM in New Development and Redevelopment ~ Ordinance
BMP 1
Description BMP 1 Activity Method of Measurement Schedul
e
1. Review existing ordinances relating
to stormwater control for PCSWM.
By end of Y2, document number and
source of PCSWM ordinances
reviewed.
Year 2
2. Begin drafting/modifying ordinance. By end of Y3, have a written draft for a
PCSWM Ordinance. Year 3
3. Finalize ordinance. By end of Y4, have finalized our
PCSWM Ordinance. Year 4
4. Implement ordinance.
By end of Y5, document our efforts
relative to implementation and
enforcement of PCSWM Ordinance.
Year 5
Develop an
Ordinance
requiring
PCSWM
controls for
New
Development
and/or
Redevelopment
.
5. Implementation complete. Year 5
5.3.1.1 Responsible Person(s)/Department
The Town Attorney with assistance from Community Development will have the responsibility for
development of the ordinance. Community Development Department has responsibility for
implementation and Code Enforcement will be responsible for the enforcement.
5.3.2 BMP2 Development Review Process
PCSWM in New Development and Redevelopment ~ Review Process
BMP 2
Description BMP 2 Activity Method of Measurement Schedul
e
1. Review all development plans for
compliance with floodplain requirements; for
adequacy of infrastructure design for
drainage, and for efficient use of BMPs.
Document number of plans
reviewed and recommended
actions and/or improvements, if
any, or as appropriate.
Years 1-
5
2. Continue to encourage the preservation of
natural channels and the 100-year floodplain.
Document where, if any, changes
to development made as result of
preservation recommendations.
Years 1-
5
Review all
future
development
plans for
compliance
with current
requirements.
3. Implementation complete. Year 5
5.3.2.1 Responsible Person(s)/Department
The Town Engineer / Planner with assistance from Planning and Zoning will have the
responsibility for implementation of this BMP.
117
5.3.3 BMP3 Review, Modify and Improve Plans and Regulations
Trophy Club will continue to review and modify, as necessary, its Comprehensive Land Use Plan,
Subdivision Regulations, as well as investigate available options to better address Post-Construction
and/or Redevelopment stormwater management minimum control measures.
Post Construction Storm Water Management in New Development and Redevelopment
BMP 3 Description BMP 3 Activity Method of
Measurement
Schedul
e
1. Conduct an internal review of Town’s future plans
and current requirements concerning development
procedures, better site design techniques, landscape
and conservation requirements, open space and
impervious area regulations.
Year 2
2. Identify additional program requirements,
resources, training needs, if any, for compliance with
Permit MCMs.
Document any
recommended
changes,
improvements
made/
recommended.
Year 3
3. Develop goals and requirements and acquire
needed resources, as necessary, to comply with
Permit MCMs.
Year 4
4. Update plans, procedures, and regulations, and
implement, as necessary.
Documentation of
goals and/or
requirements to
meet Permit
MCMs. Year 4
Review, evaluate,
and modify, as
necessary, its
Comprehensive Land
Use Plan,
Subdivision
Regulations, to better
address Post-
Construction and/or
Redevelopment
stormwater
management
Minimum Control
Measures.
5. Implementation complete. Year 5
5.3.3.1 Responsible Person(s)/Department
The Town Engineer Planner along with Planning and Zoning should have responsibility for
implementation of BMP3 to meet Method of Measurement 5.3.3.
5.3.4 BMP4 Distribute Develop Naturally Brochure
Trophy Club will obtain and/or download the Develop Naturally brochure to distribute to its developers
and contractors through the Permit Department and during the preliminary platting stage of developments
within the Town. This brochure and guide provides education to developers about natural design
alternatives and development ideas that address post construction issues and is considered a useful non-
structural BMP.
Post Construction Storm Water Management in New Development and Redevelopment
BMP 4
Description BMP 4 Activity Method of
Measurement
Schedul
e
1. Obtain and/or download the Develop Naturally
brochure.
Years 2-
5
2. Distribute brochure to contractors and developers
through the Permit and Planning and Zoning
departments, as well as during the preliminary platting
stage of developments.
Document number
of brochures
distributed and
method of
distribution.
Year 2-5
Obtain and
distribute
Develop Naturally
brochure and
guide to
developers and
contractors. 3. Implementation complete. Year 5
5.3.4.1 Responsible Person(s)/Department
118
The Community Development should have responsibility for implementation of BMP4 to meet Method of
Measurement 5.3.4.
119
5.3.5 BMP5 Regional Cooperative Partnership
Trophy Club will continue to coordinate with North Central Texas Council of Governments
(NCTCOG) to provide stormwater awareness information to the community. NCTCOG provides
information, materials, and funding support to Trophy Club for programs to increase stormwater
awareness.
This BMP is combined as part of the overall Regional Cooperative Partnership. Method of Measurement,
Schedule, and Responsible Persons are found under Public Education BMP1.3.4
120
6. Pollution Prevention/Good Housekeeping for Municipal
Operations
6.1 TPDES Permit Regulatory Text – Part III.A.4
A section within the SWMP must be developed to establish an operation and maintenance
program, including an employee training component that has the ultimate goal of preventing or
reducing pollutant runoff from municipal operations.
(a) Good Housekeeping and Best Management Practices (BMPS)
Housekeeping measures and BMPs (which may include new or existing structural or non-
structural controls) must be identified and either continued or implemented with the goal
of preventing or reducing pollutant runoff from municipal operations. Examples of
municipal operations and municipally owned areas include, but are not limited to:
(1) park and open space maintenance;
(2) street, road, or highway maintenance;
(3) fleet and building maintenance;
(4) stormwater system maintenance;
(5) New construction and land disturbances;
(6) municipal parking lots;
(7) vehicle and equipment maintenance and storage yards;
(8) waste transfer stations; and
(9) salt/sand storage locations
(b) Training
A training program must be developed for all employees responsible for municipal
operations subject to the pollution prevention/good housekeeping program. The training
program must include training materials directed at preventing and reducing stormwater
pollution from municipal operations. Materials may be developed, or obtained from the
EPA, states, or other organizations and sources. Examples or descriptions of training
materials being used must be included in the SWMP.
(c) Structural Control Maintenance
If BMPs include structural controls, maintenance of the controls must be performed at a
frequency determined by the MS4 operator and consistent with maintaining the
effectiveness of the BMP. The SWMP must list all of the following:
(1) maintenance activities;
(2) maintenance schedules; and
(3) long-term inspection procedures for controls used to reduce floatables and other
pollutants.
(d) Disposal of Waste
Waste removed from the small MS4 and waste that is collected as a result of
maintenance of stormwater structural controls must be properly disposed. A section
within the SWMP must be developed to include procedures for the proper disposal of
waste, including:
(1) dredge spoil;
(2) accumulated sediments; and
121
(3) floatables.
(e) Municipal Operations and Industrial Activities
The SWMP must include a list of all:
(1) municipal operations that are subject to the operation, maintenance, or training
program developed under the conditions of this section; and
(2) Municipally owned or operated industrial activities that are subject to TPDES
stormwater regulations.
6.1 (e) List of Town-owned Facilities and Operations
The Town owns and operates the facilities listed below. In order to address the need for
stormwater protection, a multi-step process will be used to document the nature of each Town
operation and/or facility and identify appropriate BMPs to minimize the potential for impacts to
stormwater quality. Any new or acquired facility(ies) will be evaluated with respect to operations,
activities and appropriate stormwater management BMPs.
Town-owned Facility Location List:
Town Hall - 100 Municipal Drive
Police Department - 100 Municipal Drive
Harmony Park - 1400 Indian Creek Drive
Independence Park – 501 Parkview Drive
Trophy Club Park at Lake Grapevine (leased from Corps of Engineers)
Medians and Common Areas – Various locations throughout Town
Town Pool – 500 Parkview Drive
MUD-owned Facility Location List:
Water Plant - 100 Municipal Drive
Wastewater Treatment Plant - 1499 Indian Creek Drive
Four (4) wells:
Well No. 1 (Trinity) - 400 Municipal Drive
Well No. 2 (Paluxy) - 1200 Creek Courts
Well No. 3 (Paluxy) - 400 Municipal Drive
Well No. 4 (Paluxy) - 1750 State Highway 114
6.2 Current Programs
Trophy Club currently:
• Has approximately 40 miles of storm sewers, as well as stormwater drainage ditches.
• Handles runoff management, street drainage system maintenance, and street
maintenance through the Streets Department.
• Performs street sweeping services on an as-needed basis.
• Has adopted and enforces Ordinance 2002-18, “Pooper-Scooper” ordinance.
• Distributes educational materials on proper disposal of pet waste.
• Utilizes MGC0 – Magnesium Chloride to deice roadways.
• Each and every Storm Sewer is manually inspected and cleaned at least once a year
with ALL wastes transported to roll-off containers and removed by our Franchised
Waste Collector.
• All newly constructed Storm Sewers and Sanitary Sewers are videoed before
acceptance
• The MUDs operate a computerized Supervisory Control and Data Acquisition System
(SCADA) to manage our water and wastewater systems including nine (9) sanitary
sewer lift stations (three (3) more at build out). This state of the art computerized
122
system continuously monitors and reports the level of wastewater in the lift stations
and the status of pumps and power failures.
• The Trophy Club MUD Department maintains the water and the sanitary sewer
system, which to date the sanitary sewer system has received exemption from
stormwater permitting regulations.
• Trophy Club MUD 1 has a No Exposure Certification (NEC) for their Wastewater
Treatment Plant located at 1499 Indian Creek, Denton County, Trophy Club, TX
76262. The NEC Permit Number is TXRNES359, Coverage Effective: March 03,
2005, Issued: May 31, 2007, and Expires: August 14, 2011, unless otherwise
amended. Copy of the NEC is enclosed within this SWMP.
123
6.3 Selected BMPs for Municipal Operations
6.3.1 BMP1 Storm Sewer Inspections
As staffing allows, Trophy Club will continue to annually inspect all of its storm sewers within the
Town.
Pollution Prevention/Good Housekeeping for Municipal Operations ~ Storm Sewer Inspections
BMP 1 Description BMP 1 Activity Method of Measurement Schedul
e
1. Continue to annually inspect storm
sewers in Town, as staffing and
funding permits.
Document storm sewers
inspected, findings, and
recommendations for repair
and/or repairs performed.
Years 1-
5
4. 2. Implement
recommendations, if any.
Document repairs, if any, or
recommendations.
Years 2-
5
Annually inspect
Town storm sewers,
document findings,
implement
recommendations, as
staffing and funding
permits. 3. Implementation Complete. Year 5
6.3.1.1 Responsible Person(s)/Department
The Street Superintendent has the responsibility for implementation of BMP1 to meet Method of
Measurement 6.3.1.
6.3.2 BMP2 Spill Response Plan and Training
Trophy Club will develop and implement a Spill Response Plan (SRP) and provide SRP training proper
procedures when responding to a Hazardous Spill to all applicable employees regarding spill response
procedures
Pollution Prevention/Good Housekeeping for Municipal Operations ~ SRP
BMP 2
Descriptio
n
BMP 2 Activity Method of Measurement Schedul
e
1. Perform research to develop and/or
acquire a SRP and appropriate SRP
training materials.
By end of Y1, document where, what and
from whom a SRP and/or SRP training
materials have been sought and/or
acquired.
Years 1-
5
2. Develop and/or acquire a SRP and
SRP-related training materials.
By end of Y2, have a SRP developed or
acquired.
Years 2-
5
3. Provide SRP Training with periodic
refresher trainings.
By end of Y3, document number of
employees trained and/or trainings
provided.
Years 3-
5
4. Post SRP Training information to
intranet site.
Training information is available on
Intranet Site.
Years 3-
5
Develop a
SRP, and
Provide /
Conduct
SRP-
related
Training
5. Implementation complete. Year 5
6.3.2.1 Responsible Person(s)/Department
The Fire Chief and Utility Superintendent have the responsibility for implementation of BMP2 to meet
Method of Measurement 6.3.2.
124
6.3.3 BMP3 Municipal Employee Training Program
Trophy Club has selected Best Management Practice 1.3.6 for implementation as part of its Stormwater
Management Program. This BMP will serve to educate Town employees about methods to prevent and
reduce stormwater pollution from municipal activities and teach Good Housekeeping for Municipal
Operations.
(This BMP also addresses the minimum control measure for 1.3.6 Municipal Employee Training
Program under Public Education and Outreach)
6.3.4 BMP4 Stormwater Reporting Hotline
Trophy Club will set up a reporting hotline (i.e., a published phone number and web page/e-mail) to
encourage the public’s involvement in reporting, anonymously, if so desired, illegal dumping and
discharges. This will facilitate public participation and provide information that will assist in detection and
alleviation of illegal dumping.
This BMP also addresses the MCM for Public Involvement. The Method of Measurement, Schedule,
and Responsible Persons are listed under Public Involvement BMP 3.3.3.
6.3.5 BMP5 TV Inspections of Storm and Sanitary Sewers
Trophy Club will continue to require all newly constructed storm sewers and sanitary sewers to be
televised (video) prior to acceptance. As part of this plan, Trophy Club will document the number,
location, and result of TV inspections performed on its storm and sanitary sewers.
This BMP also addresses the MCM for Illicit Discharge and Detection (IDDE) listed under IDDE BMP
3.3.5.
6.3.6 BMP6 Regional Cooperative Partnership
Trophy Club will continue to coordinate with North Central Texas Council of Governments
(NCTCOG) to provide stormwater awareness information to the community. NCTCOG provides
information, materials, and support to Trophy Club for programs to increase stormwater
awareness.
This BMP is combined as part of the overall Regional Cooperative Partnership. Method of Measurement,
Schedule, and Responsible Persons are found under Public Education BMP 1.3.4
125
6.3.7 Develop and Implement an Operation and Maintenance
Program (O&MP)
Trophy Club will evaluate and review existing/current pollution prevention procedures to address
reduction and/or prevention of pollution runoff from municipal operations, identify additional program
requirements, determine the resources available, as well as the training needs for compliance with permit
requirements; then work to develop goals and requirements, acquiring needed resources and/or training
to develop written procedures and guidelines to implement an O&MP to address. Development and
implementation will be according to the schedule below.
Pollution Prevention/Good Housekeeping for Municipal Operations ~ O&MP
BMP 7
Descriptio
n
BMP 7 Activity BMP 7 Method of Measurement Schedul
e
1. Evaluate existing/current pollution
prevention procedures; identify additional
program requirements; resources available,
and training needs for compliance with
permit requirements.
Years 2-
3
2. Acquire needed resources, training
and/or materials to develop an O&MP with
written procedures and guidelines.
By end of Y3, have documentation in
place as to research performed,
developed list of all municipal
activities subject to the O&MP, list of
any identified program requirements
and/or training needs, and staffing
and funding resources required.
Years 3-
5
3. Develop goals and requirements and
acquire any needed resources and/or
training
Years 3-
5
4. .Determine and evaluate the staff and
funding resources available and compare
with program requirements.
By end of Y4, document findings and
have list documenting O&MP goals
and requirements as well as list of
any acquired training materials and/or
training resources. Year 5
5. Complete written procedures and guide;
implement Operation and Maintenance
Program, to include municipal training
program and procedure for proper disposal
of municipal wastes, as applicable.
By end of Y5, documentation of the
development and implementation of
an O&MP.
Years 3-
5
Develop
and
Implement
an O&MP
as well as
an O&MP-
related
Training
Program
6. By end of Y5, implementation is complete. Year 5
6.3.7.1 Responsible Person(s)/Department
Community Development has the responsibility for implementation of BMP7 to meet Method of
Measurement 6.3.7.
126
Conclusion:
The Stormwater Management Plan complies with the Texas Pollutant Discharge Elimination
System (TPDES), Phase II requirements. The plan will be reviewed, updated, and revised each
year, as necessary, to maintain the goals of: reducing the discharge of pollutants to the
“maximum extent practicable” (MEP), protecting the water quality, and satisfying the appropriate
water quality requirements of the Clean Water Act and TCEQ.
During Permit Year 5, Trophy Club will continue Year 4 activities while also conducting a review of
the current Stormwater Management Program along with any new developments, if any, and if
necessary, prescribe changes/modifications for succeeding permit years.
The BMPs will be reviewed every year to verify the Method of Measurement are being satisfied. At
that time, if a goal is not being met, the BMP will be adjusted to better meet our goals. Any
improvement and or modification to the SWMP or to any BMP will be included in the annual
report. Any changes to a BMP will be made to increase the effectiveness of the Method of
Measurement. All additions or revisions will be submitted to TCEQ.
To comply with the permit requirements, a copy of the TPDES permit, the SWMP, and the NOI will
be kept on file at the Town of Trophy Club Municipal offices.
127
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 1-7-2008
Subject: Agenda Item No.C.8
Discuss and take appropriate action regarding Police Chief Kniffen's
update and recommendation on the police equipment and cars.
EXPLANATION:
The equipment listed in the following memo has not been budgeted for in the FY07/08.
It is being brought to the Council for consideration after several Members expressed an
interest in the condition of our existing police vehicles. The total cost is $63,914 and we
have been quoted an d interest rate of 3.0%. The annual payments will be $21,284.87
with the first payment due April 2008.
RECOMMENDATION:
ACTION BY COUNCIL:
(sk)
Attachments: 1. Information Memorandum dated December, 26, 2007
128
MEMORANDUM
To: Town Manager Date: December, 26, 2007
From: Chief Kniffen Re: Equipment Funding
At the request of Council, I am submitting the following recommendations regarding
funding sources for the equipment needed by the Police Department.
Stalker DSR 2X RADAR. This is a dual antenna system that has four target zones
while stationary and two target zones while moving. It will simultaneously measure two
to four vehicles. The pricing includes four units and 36 month warranty. Stalker is part
of Applied Concepts, Inc. and is located in Plano. Applied Concepts, Inc. is the sole
source of this unit. Stalker quote is attached.
RADAR replacement cost: $13,060.
Panasonic Arbitrator In-car Video System. The Panasonic in-car video systems will be
linked to the Panasonic Toughbook in-car computers. This system is available from a
variety of sources and five written quotes have been obtained. Each quote is for four
units, training, and 36 months warranty. A search was made on the state web site for
HUB’s in Tarrant County that might provide this system. One was located that was a
possible match. I have not received a response from that vendor. Quotes are attached.
In-car Video replacement cost: $24,154.
Feeney Wireless bid the four systems at $20,728 but did not include CMS back-end
software required.
John Wright Assoc. bid the four systems at $21,881.28 but did not include CMS back-
end software.
Insight Public Sector bid the four systems at $24,154 including the back-end software.
Portable Computer Systems bid the four systems at $25,922 including the back-end
software.
CDW-G bid the four systems at $27,995.68 including the back-end software.
Recommend we accept the Insight bid on video replacement of $24,154.
Installation: $325 per vehicle or $1300.
Panasonic Toughbook in-car computers.
In-car computer purchase will include the laptop, air card, licenses for the various
software packages, and other associated items. This purchase will eliminate the need
to transport the computer from the car to the office to download the days activity and will
greatly reduce wear and tear on the laptop computers.
129
Year one total: $8,780.
Hand-held radar units.
It is also recommended that we replace two of our hand-held stationary RADAR guns.
The Stalker II is the preferred unit. The pricing includes two units, two extra batteries,
and two year warranty. Stalker is part of Applied Concepts, Inc. and is located in Plano.
Applied Concepts, Inc. is the sole source of this unit.
Hand-held RADAR Unit replacement cost: $4,620.
In addition to the above listed equipment, the IT Department has advised that we will
need an additional server to download and store the digital video. This purchase would
be handled by the IT Department but needs to be included in the package since without
the new video cameras we wouldn’t need the new server. Quote is attached.
Estimated server cost: $12,000.
Funding options were researched by the Finance Department. By bundling these items
with other budgeted equipment, Finance has reported that an interest rate of 3.88% can
be obtained. The police related equipment would be funded over 3 years with equal
payments each year. I will have the exact annual payment at the meeting.
Total funding requested: $63,914.
130
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 1-7-2008
Subject: Agenda Item No.C.9
Discuss and take appropriate action regarding the Court Investigation.
EXPLANATION:
The Federal Bureau of Investigation (FBI) notified the Town in November 2007 that its
ongoing Municipal Court investigation has been closed due to the recent death of
Barbara Allen, a former Trophy Club Court Clerk. The Town Manager, Municipal Judge,
Town Attorney and Court Administrator have been notified. The FBI has stated that they
have no intention of pursuing this matter any further.
RECOMMENDATION:
Request that Council officially acknowledge closure of this case and approve court staff
to archive investigation documents that it supplied to the FBI appropriately.
ACTION BY COUNCIL:
(smd)
Attachments: 1. None
131
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 1-7-2008
Subject: Agenda Item No.C.10
Discuss and take appropriate action to approve financials and variance
report dated:
a. October 2007
b. November 2007
EXPLANATION:
RECOMMENDATION:
ACTION BY COUNCIL:
Attachments: 1. None
132
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 1-7-2008
Subject: Agenda Item No.C.11
Presentation and update on 2008 Street Bond project and discussion of
same.
EXPLANATION:
This will be the final phase of the street reconstruction projects utilizing proceeds from
the 2007 Street Bond Issue. We have spent approximately $1.67 million of the original
$3.26 million.
RECOMMENDATION:
It is the recommendation of staff to proceed with the bid process for a construction
project that will include Oakhill Drive, Avenue Twenty, Brook Hollow Court, and Brook
Hollow Lane.
ACTION BY COUNCIL:
Attachments: 1. Presentation provided separately
133
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 1-7-2008
Subject: Agenda Item No.C.12
Items for Future Agenda.
EXPLANATION:
RECOMMENDATION:
ACTION BY COUNCIL:
()
Attachments: 1. List
Items for Future Agendas
1. Review of the Property Maintenance Ordinance. Council member Cates
2. Discussion of drainage ditch that runs between Village Trail and Lakeshore Drive and consideration
of improvements for area to create a linear park. Mayor Sanders - Council member Cates
3. Discuss and receive input regarding an Ordinance amending Section 4.05(B)(2) of Article IV, Chapter
5 of the Code of Ordinances relating to number, size and placement of political signs.
4. Discuss and take appropriate action regarding an Ordinance for the Indemnification of Officers as it
relates to section 3.21 of the Town Charter.
5. Discuss and receive input regarding an Ordinance amending Section 6.01(E)(4) of Article VI ”Town
Council Rules of Procedure,” Chapter 1of the Code of Ordinances relating to Presentation by
Citizens. Council member Moss
6. Discuss and receive input regarding an Ordinance amending Article II, ”Traffic and Vehicles” of the
Code of Ordinances relating to prohibiting cell phones in School Zones. Mayor Pro Tem Edstrom
7. Discuss and receive input regarding an Ordinance amending Article II, ”Traffic and Vehicles” of the
Code of Ordinances relating to speed limit reduction. Council member Moss
8. Town Manager Emmons to provide an update on the water feasibility study progress and whether the
MUDs are willing to participate. Council member Wilson
9. Town Manager Emmons to report on the sound barrier issues on the east side and TXDOT, and
discussion of same.
134
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 1-7-2008
Subject: Agenda Item No.C.13
Reports. There will be no action taken regarding any individual project
posted under this item and discussion will be limited. If extensive
discussion is required, the item may be placed on a future agenda.
(a) Town Manager's Report.
Attachments: 1. None
135
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 1-7-2008
Subject: Agenda Item No.D.1
Adjourn.