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Town Council Minutes 01/25/22TOWN OF TROPHY CLUB TOWN COUNCIL REGULAR SESSION MINUTES Tuesday, January 25, 2022 The Trophy Club Town Council met in a Regular Meeting on Tuesday, January 25, 2022. The meeting was held at 7pm at Town Hall, 1 Trophy Wood Drive in the Council Chambers. TOWN COUNCIL MEMBERS PRESENT: Alicia L. Fleury Mayor Greg Lamont Mayor Pro Tern, Place 1 Jeff Beach Council Member, Place 2 Dennis Sheridan Council Member, Place 3 Karl Monger Council Member, Place 4 LuAnne Oldham Council Member, Place 5 Philip Shoffner Council Member, Place 6 STAFF PRESENT: Wade Carroll Town Manager Leticia Vacek Town Governance Officer/Town Secretary/RMO David Dodd Town Attorney Patrick Arata Police Chief Jack Taylor Fire Chief Tony Jaramillo Director of Parks and Recreation Matt Cox Director of Community Development Jill Lind Communications & Marketing Manager Mike Erwin Finance Manager CALL TO ORDER AND ANNOUNCE A QUORUM Mayor Fleury called the meeting to order at 7pm noting a quorum present with all Council Members present. INVOCATION Pastor Jeff Brooks of Lake Cities Church of Christ delivered the invocation. He prayed for the safekeeping of the Mayor, Council, First Responders, and all who care for the Town. He asked that everyone also be kind to one another as he is to us. PLEDGES Council Member Oldham led the pledges to the United States Flag and Texas Flag. PUBLIC COMMENTS Mayor Fleury asked if anyone had registered to speak. Town Governance Officer/Town Secretary Vacek confirmed nobody had registered. ANNOUNCEMENTS AND REPORTS 1. Business Spotlight — Wingstop, Ms. Ryann Reid. (Mayor Fleury) Mayor Fleury introduced Ms. Ryann Reid representing Wingstop. Ms. Reid, Director of Operations for North Texas Wingstop thanked the Council for their support and looked forward to getting involved in the community. She added that Wingstop began in Garland in 1994 and opened the Trophy Club location (13th) in 2021. She noted that they will open their 14th location in Gainesville. She spoke to their cook to order variety of wings noting they offer 11 sauce options from bone in to thighless bites. She added that they are currently taking pre -orders for Super Bowl Sunday, as that is their busiest day. Lastly, she reported that she brought a variety of wings for the Council to taste. Mayor Fleury thanked Mrs. Reid and stated that she loved their cooked to order wings and thanked her for attending and for the wings. Mrs. Reid ended by announcing that Wingstop is currently hiring and encouraged anyone seeking employment to reach out to the Store Manager. Mayor Fleury thanked Mrs. Reid noting an employment application can be obtained at Wingstop 2. May 7, 2022 Election Update. (L. Vacek) Mrs. Vacek provided a report on the Trophy Club upcoming General Election noting that Place 5 and Place 6 are up for election and will appear on the May 7, 2022 General Election Ballot. Mrs. Vacek reported having included key dates within the agenda packet as well as posted online. She announced having attended a virtual Denton County Elections Meeting; where it was stated that they would begin looking into Voting Centers for future elections; just as Tarrant County utilizes for their elections. Voting Centers would allow voters to vote at any polling site within the respective county on Election Day. Mrs. Vacek reported the only two precincts with Trophy Club Voters are Pct 4210 & Pct 4211. She noted the start of early voting by personal appearance of April 25th through May 3, 2022 at the Municipal Utility District Office Board Room. For registered voters that prefer to vote on May 7 - Election Day, polls will open from lam to 7pm. Mrs. Vacek added that the Ordinance calling the General Election is on the agenda. Lastly, she noted two applications have been received; one for Place 5 and one for Place 6. Mayor Fleury thanked Mrs. Vacek for the update noting said information was also on the Town's website. 3. Fun Run 4 Kindness Update. (W. Carroll) Mr. Carroll reported that the Fun Run 4 Kindness Race will take place on February 26 and registration is now open. He added that this is the first time said event will offer x-country terrain as well as a color powder run. Participants will all receive powder at the completion of the race to celebrate. Additionally, all proceeds this year will be provided to non-profit, GallantFew. He introduced Sarah Gale, DFW Director for GallantFew. Ms. Gale stated she was a Trophy Club resident and encouraged all to come out and support GallantFew and further their cause of helping veterans live their life with hope and purpose, which aligns with the kindness theme. She announced their kick-off of the Patriot Challenge will provide registration for the Fun Run 4 Kindness Race. She also announced their Patriot Challenge on Saturday at 9 am begins with a free workout for all levels to be held at Town Center. Mayor Fleury expressed her excitement for this year's 51h Annual Fun Run for Kindness Race to be held in -person as last year it was virtual. She asked all residents to come out this Saturday for the free Patriot Challenge Workout and to register for the Fun Run. 4. Government Finance Officers Association's Certificate of Achievement for Excellence in Financial Reporting. (W. Carroll) Mr. Carroll announced the achievement of the GFOA Certificate of Achievement and asked Mike Erwin to address the Council. Mr. Erwin reported that this is the 9th year the Town has received this award. He thanked his staff members, April Duvall and Ernest Gillespie stating they are the reason for the accomplishment this year as well. He mentioned the hiring of an Auditor (Samantha) who was with the external auditor's group previously and is happy to have her join the Finance Team. PROCLAMATIONS S. Issuance of Proclamation 2022-01 proclaiming February as Kindness Awareness Month in Trophy Club. (Mayor Fleury) Mayor Fleury read and moved to issue and approve Proclamation 2022-01. Council Member Monger seconded the motion. The motion carried unanimously with all Council present and voting. Mayor Fleury presented the Proclamation to Chasidy Murphy, Trophy Club Resident which was a no brainer as she exhibits more than participation. She mentioned contacting Ms. Murphy to provide bottled waters for the Byron Nelson Wrestling Team. Ms. Murphy not only provided bottled water, but also brought Gatorade for the team. As Ms. Murphy joined the TC Women's Club as a member; Ms. Murphy now serves on the Board. Ms. Murphy not only joined the TC Rotary Club but this year serves as President -Elect. Mayor Fleury added that Ms. Murphy also serves on the NISD Education Foundation Board. Mayor Fleury recognized Ms. Murphy for giving 200% while running her own business and promoting her fellow business owners, not just in Trophy Club, but all surrounding cities. She added that she could not think of anyone else that exhibits kindness, service, and grace. She noted that Ms. Murphy was non -judgmental and a good all-around person exhibiting true leadership and being an example of what we should all follow. 2 6. Issuance of Proclamation 2022-02 proclaiming February as Black History Month in Trophy Club. (Mayor Fleury) Mayor Fleury read and moved to issue and approve Proclamation 2022-02. Council Member Oldham seconded the motion. The motion carried unanimously with all Council Members present and voting. Mayor Fleury presented the Proclamation to Cheralyn and Stacey Stevenson adding that they are all about making a difference in Trophy Club. She noted that Cheralyn started the Trophy Club Mom's FB Group and has over 3,000 members; the place to go for advice, recommendations, referrals, and most of all support. It is a must if you are a Trophy Club Mom. They are making a difference as their reach is far. Stacey Stevenson asked sons London and Duke to introduce themselves and explain why they love living in Trophy Club unless the choice is Hawaii expressed London. Cheralyn expressed their love of living in Trophy Club even before their twins noting they purchased a home before Trophy Club was cool. She said that subsequently, they purchased another home and love being part of the Lakeview Community and NISD Leadership Committee. Cheralyn added she is on the Trophy Club Mom's Page everyday with over 3,000. She added that they have their own company they started called "The Changes". Stacey added that they have felt the most accepted and included (as they check off many of the diversity boxes) in Trophy Club. She thanked Mayor Fleury and Council for the focus of the proclamation and that Black History Month happens outside of the month of February. She noted that Trophy Club is cutting edge as they could have moved anywhere after having their kids but decided to stay in Trophy Club for the last 8 years. Lastly, she added that her wish is for Trophy Club to become the model for other small cities. Mayor Fleury thanked the Stevenson Family noting they were featured in the Trophy Club Neighbor's Magazine. CONSENT AGENDA 7. Take appropriate action to approve the Regular Town Council Meeting Minutes dated December 13, 2021 and the Special Retreat Town Council Meeting Minutes dated January 15, 2022. (L. Vacek) 8. Take appropriate action to appoint Council Member Karl Monger to the Budget/Finance Council Sub -Committee. (Mayor Fleury). 9. Take appropriate action to approve the Submission of the Annual Racial Profiling Report. (Chief Arata) 10. Take appropriate action to approve the Bid for the Sound Wall Repair. (M. Cox) 11. Take appropriate action to approve the application for Staffing for Adequate Fire and Emergency Response (SAFER). (Chief Taylor) Mayor Pro Tern Lamont moved to approve the consent agenda consisting of Items 7 through 11. Council Member Monger seconded the motion. The motion carried unanimously with all Council Members present and voting. INDIVIDUAL ITEMS 12.Take appropriate action to adopt Ordinance 2022-01 Calling the Town of Trophy Club's General Election to be held May 7, 2022 for the purpose of electing one Council Member to Place 5 for a term to expire May, 2025; and one Council Member to Place 6 for a term to expire May, 2025. (L. Vacek) Council Member Shoffner moved to adopt Ordinance 2022-01. Council Member Monger seconded the motion. The motion carried unanimously with all Council Members present and voting. 13. FUTURE AGENDA ITEMS LIST Mr. Carroll reported that thanks to Mayor Fleury, permission was received from Mr. Byron Nelson's Estate to go forward with the statue at the entrances. He added the RFQ went out and will narrow the responses to two for the subcommittee. There were no additional items for the list at this time. Mayor Fleury reminded everyone of Black History Month and Kindness Awareness Month in February. She asked all to practice kindness, all -year long. She mentioned ways to express kindness such as opening a door, and smiling do not cost anything. She ended by stating that a little bit of kindness goes a long way and noting that Black History should continue passed February. ADJOURNMENT Mayor Fleury adjourned the meeting at 7:33 pm. Att L iCla etc, TRMC/CMC/MMC Town Governance Officer V f00(f Alici L. Fleury, Mayor 4