Agenda Packet TC 11/21/2005Town of Trophy Club
Town Council Regular Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Monday, November 21, 2005
7:00 P.M.
A.1 Call to order and announce a quorum.
A.2 Invocation.
A.3 Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
"Honor the Texas flag, I pledge allegiance to thee, Texas one and indivisible."
B.1 Town Manager Report and Discussion Regarding Project Updates as Listed Below:
There will be no action taken regarding any individual project posted under this item and
discussion will be limited. If extensive discussion is required, the item may be placed on
a future agenda.
Administration:
· Town Offices closed on November 24th and 25th
· Retirement Reception for Donna Welsh
· Holiday Blood Drive
Community Development:
· Road Construction
· Building Addition
· Electronic Marquees
Finance:
· No updates to report
Information System:
· No updates to report
Parks and Recreation
· Creation of a Park Board
· Marshall Creek Update
· Holiday Festivities Update
Planning & Zoning
· D.R. Horton Update
Police and Fire Services
· State Qualifications Certified Pump Operator
· US Department of Homeland Security Grant
· School Crossing Guard Opening
· Development of a DPS survey
Municipal Utility District:
· No updates to report
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B.2 Citizen presentations: this is an opportunity for citizens to address the Council on any
matter whether or not it is posted on the agenda. The Council is not permitted to take
action on or discuss any presentations made to the Council at this time concerning an
item not listed on the agenda. The Council will hear presentations on specific agenda
items prior to the Council addressing those items.
D.1 Discuss and take appropriate action regarding an Interlocal Memorandum of
Understanding with the Texas Department of Public Safety for the use of office space at
the DPS building.
D.2 Discuss and take appropriate action regarding the establishment of a NISD Task Force,
appointing candidates to the Task Force, and approval of the Task Force mission and
goals.
A. Discuss and receive recommendation and/or nominations for appointment to the NISD
Task Force.
B. Discuss and take appropriate action approving a Resolution appointing candidates to the
NISD Task Force.
C. Discuss and take appropriate action for approval of the Task Force mission and goals.
D.3 Discuss and take appropriate action by Resolution, casting all of its allocated votes (16)
for a candidate or candidates to serve as a member of the Denton Central Appraisal
District Board of Directors.
D.4 Discuss and take appropriate action to authorize ECD4A to fund $4984 which is 50% of
the total amount needed to replace and repair fencing on ball fields #4 and #2 at Beck
Park with the other 50% being funded by the Baseball Association.
D.5 Discuss and take appropriate action to spend $3,900 from the Court Technology Fund to
purchase new Court technology that provides a new report application and Citation
Management Interface.
D.6 Discuss and take appropriate action establishing the process to evaluate and administer
performance reviews for the Town Manager, Town Attorney and Town Secretary.
D.7 Items for Future Agenda.
1. Long term capital project list, projected fiscal impact and surveys for resident input on
potential projects.
2. Discussion and appropriate action for Parks and Recreation future plans of Marshall
Creek.
3. Status of street repairs and bonds, including recommendation.
4. Public Safety Advisory Group researching ways to handle the garage sale traffic.
5. Discuss and take appropriate action regarding amendment to the Schedule of Fees
2005-20 Ordinance to include the Events Fee. (January 16th, 2005)
6. Evaluate Park fees with consideration to association fees.
7. Discuss and take appropriate action regarding award/rejection of landscaping bids for
Indian Creek medians as part of street construction process. (December 5, 2005)
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8. Recommendation on apartment ordinance - outward appearance. (January)
9. Discuss and take appropriate action regarding amendments to the restrictions of
Ordinance 2004-17, regulations and operation of motor assisted scooters. (December 5,
2005)
10. Discuss and receive Council direction regarding the Year in Review publication.
(December 5, 2005)
D.8 Discuss and take appropriate action to reschedule or cancel Regular Town Council
meetings for December 19th, 2005 and January 2, 2005.
D.9 Informational Only - Additional Information for Council as provided by the Department
of Police and Fire Services.
D.10 Consent Agenda: Discuss and take appropriate action to approve Minutes dated,
November 7, 2005.
D.11 Consent agenda: Discuss and take appropriate action to approve financials dated October
2005.
D.12 Consent Agenda: Discuss and take appropriate action regarding a Resolution approving
an Interlocal Agreement for the Fire Protection, Fire Rescue and First Response for the
EMS with the Tarrant County Emergency Service District No. One.
D.13 Consent Agenda: Discuss and take appropriate action regarding a Resolution authorizing
the Town Manager or their designee to serve as the Town’s representative for the Cities
Aggregate Power Project (CAPP).
E.1 To discuss or deliberate the appointment, employment, evaluation, reassignment, duties,
discipline or dismissal of a public officer or employee pursuant to Section 551.074 (a) (1)
of the Texas Open Meetings Act and for Consultation with the Town Attorney on a
matter in which the duty of the Attorney to the Governmental Body under the
Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with
the Open Meetings Act (§551.071 (b)).
(1) Retirement of Town Manager Donna Welsh, the filling of the Town Manager vacancy, the
appointment of an Interim Town Manager, and any related reassignment or duty changes
for Finance Department personnel.
E.2 Discuss and take appropriate action to fill the Town Manager vacancy resulting from the
retirement of Donna Welsh, appointment of Interim Town Manager, and staffing changes
related to existing shared Finance Director and any related reassignment or duty changes
for Finance Department personnel.
F.1 Adjourn.
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 11-21-2005
Subject: Agenda Item No.A.1
Call to order and announce a quorum.
EXPLANATION:
RECOMMENDATION:
ACTION BY COUNCIL:
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 11-21-2005
Subject: Agenda Item No.A.2
Invocation.
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 11-21-2005
Subject: Agenda Item No.A.3
Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
"Honor the Texas flag, I pledge allegiance to thee, Texas one and indivisible."
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 11-21-2005
Subject: Agenda Item No.B.1
Town Manager Report and Discussion Regarding Project Updates as Listed Below:
There will be no action taken regarding any individual project posted under this
item and discussion will be limited. If extensive discussion is required, the item may
be placed on a future agenda.
Administration:
· Town Offices closed on November 24th and 25th
· Retirement Reception for Donna Welsh
· Holiday Blood Drive
Community Development:
· Road Construction
· Building Addition
· Electronic Marquees
Finance:
· No updates to report
Information System:
· No updates to report
Parks and Recreation
· Creation of a Park Board
· Marshall Creek Update
· Holiday Festivities Update
Planning & Zoning
· D.R. Horton Update
Police and Fire Services
· State Qualifications Certified Pump Operator
· US Department of Homeland Security Grant
· School Crossing Guard Opening
· Development of a DPS survey
Municipal Utility District:
· No updates to report
7
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 11-21-2005
Subject: Agenda Item No.B.2
Citizen presentations: this is an opportunity for citizens to address the Council on
any matter whether or not it is posted on the agenda. The Council is not permitted
to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations on
specific agenda items prior to the Council addressing those items.
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 11-21-2005
Subject: Agenda Item No.D.1
Discuss and take appropriate action regarding an Interlocal Memorandum of
Understanding with the Texas Department of Public Safety for the use of office
space at the DPS building.
EXPLANATION:
Texas Department of Public Safety contacted Director Briggs in regards to establishing an
outpost in Trophy Club for the Highway Patrol. The Highway Patrol is requesting to place 4
troopers, a Sergeant and one assistant in Denton County for highway patrol and accident
investigations. In lieu of office space the Texas Department of Public Safety will provide
valuable accident investigation training to our department and a wealth of knowledge and
capability to the Trophy Club Department of Public Safety. They will need only office space,
with no long distance support, computer support or office furniture or supplies.
Texas Department of Public Safety, Captain McKinney from Garland will be attending the
meeting to participate in the discussion.
RECOMMENDATION:
Staff recommends approval.
ACTION BY COUNCIL:
(RCB)
Attachments: 1. Information Memorandum
2. Memo of Understanding
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MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding (“MOU”), is entered into as of the day of ___________, 2005 by and between
the Town of Trophy Club (“Owner”) having an address at 100 Municipal Drive, Trophy Club, TX 76262, and the Texas
Department of Public Safety (“DPS”).
Whereas, the DPS has requested the Town allow it to use a certain portion of a building currently utilized by the Trophy
Club Department of Public Safety; and
Whereas, the Town Council finds it to be in the best interest of public safety to cooperate with the Texas Department of
Public Safety; and
Whereas, Town Council of the Town of Trophy Club finds that the use of office space within the Trophy Club Department
of Public Safety building will provide added law enforcement visibility within the Town which will be beneficial to the
public and desires to enter into an agreement to authorize such use; and
Whereas, the Town Council has determined that the execution of this MOU serves a valid governmental purpose and is
beneficial to the general health, safety and welfare of the public.
Now Therefore, in consideration of the mutual promises, conditions and covenants passing between the parties hereto, it is
understood and agreed by and between the parties to this MOU as follows:
This MOU authorizes the Texas Department of Public Safety, as well as any other personnel that support and/or audit the
Texas Department of Public Safety, to access and/or use Office Space as designated for such us by the Director of Public
Safety, located at 100 Municipal Drive, in Trophy Club, Texas, including the rights of ingress and egress to the office
space and the right to use common areas such as bathroom facilities and parking space, to the extent such common areas
are not part of the actual office space (“Office Space”).
1. OWNER’S RESPONSIBILITIES
1.1. Providing the Texas Department of Public Safety with the means to access the Office Space, such as the keys
and any access codes necessary to enter the Office Space.
2. TEXAS DEPARTMENT OF PUBLIC SAFETY’S RESPONSIBILITIES
2.1. Cleaning the Office Space, excluding any common areas.
2.2. Providing the necessary furniture and office equipment for the Office Space, excluding any common areas.
DPS shall provide all office supplies necessary for DPS operations
3. Consideration:
As consideration for the use the Office Space, DPS will provide valuable training and expertise on the investigation of
motor vehicle accidents to the Trophy Club Department of Public Safety Officers.
4. TERMS AND CONDITIONS
4.1. Term -The term of this MOU shall be for a period of one (1) year, commencing on the 1st day of January
2006, and terminating on the 31 day of December 2006. The parties have the option to renew this MOU for 5
(five) additional terms of 1 (one) year each. Either party may terminate this agreement upon at least thirty (30)
days written notice.
4.2. Title and Scope of Use: The Texas Department of Public Safety shall have no right, title or interest in the
Office Space, except the right to use as detailed herein. However, this MOU only authorizes the Texas Department
of Public Safety to use the Office Space and only imposes the responsibilities listed in Section#2 above as long as
the Texas Department of Public Safety provides narcotics law enforcement in Comal County. The Office Space is
provided at no cost to the Texas Department of Public Safety for the term of this MOU.
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4.3. Venue Exclusive venue for any dispute arising out of this MOU shall be Denton County, Texas.
4.4. Choice of Law – This MOU shall be construed and governed by the laws of the State of Texas.
4.5. Severability Clause – If one or more provisions of this MOU, or the application of any provision to any party
or circumstance, is held invalid, unenforceable, or illegal in any respect, the remainder of this MOU and the
application of the provision to other circumstances shall remain valid and in full force and effect.
4.6. No liability for employees and officers –Each party to this MOU agrees that it shall have no liability
whatsoever for the actions and/or omissions of the other party’s employees, officers or agents, regardless of where
the individual’s actions and/or omissions occurred. Each party is solely responsible for the actions and/or
omissions of its employees, officers and agents; however, such responsibility is only to the extent required by
Texas law and each party preserves all defenses and liability limitations legally available to it. Where injury or
property damage result from the joint or concurring acts and/or omissions of the parties, any liability shall be
shared by each party in accordance with the applicable Texas law, subject to all defenses, including governmental
immunity and liability limitations legally available. These provisions are solely for the benefit of the parties hereto
and not for the benefit of any person or entity not a party hereto; nor shall any provision hereof be deemed a waiver
of any defenses available by law. Notwithstanding the foregoing, each third party law enforcement agency or entity
providing peace officers or personnel to assist the Texas Department of Public Safety remain liable for the actions
of its respective employees. These provisions are solely for the benefit of the parties and not for the benefit of any
person or entity not a party to this MOU; nor shall any provision hereof be deemed a waiver of any defenses
available by law.
4.7. Non-assignment – Neither party may assign or transfer this MOU or any interest in this MOU without the
written consent of the other party.
4.8. Modifications or amendments – No modification or amendment to this MOU shall become effective unless
in writing, signed by both parties, and approved by governing bodies as required by law.
4.9. Non-incorporation - This MOU embodies the entire agreement between the parties. There are no oral
covenants, agreements, representations, warranties or restrictions between the parties regarding the Office Space.
4.10. Authority: Any individual signing this MOU on behalf of an entity represents and warrants that he has full
authority to do so.
4.11. Notice/Contact - Any notice required or permitted under this MOU shall be directed to the respective Parties
at the addresses shown below and shall be deemed given: (1) when delivered in hand and a receipt granted; (2)
when received if sent by certified mail, return receipt requested; or (3) when received if sent by confirmed
facsimile:
If to the Texas Department of Public Safety:
Captain Joel McKinney
350 West IH-30
Garland, Texas 75043
Office #: 214.861.2155
If to the Town of Trophy Club:
Randall C. Briggs
Director of Police and Fire Services
100 Municipal Drive
Trophy Club, TX 76262
Office # 682.831.4655
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Either of the parties may change its address or designated individual(s) to receive notices by
giving the other party written notice as provided above, specifying the new address and/or
individual and the date upon which it shall become effective.
The undersigned parties bind themselves to the faithful performance of this MOU.
FOR THE TEXAS DEPARTMENT OF PUBLIC SAFETY
____________________________
Authorized Signature
____________________________
Title
____________________________
Date
FOR THE TOWN OF TROPHY CLUB
____________________________
Nick Sanders
____________________________
Mayor
____________________________
Date
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 11-21-2005
Subject: Agenda Item No.D.2
Discuss and take appropriate action regarding the establishment of a NISD Task
Force, appointing candidates to the Task Force, and approval of the Task Force
mission and goals.
A. Discuss and receive recommendation and/or nominations for appointment to
the NISD Task Force.
B. Discuss and take appropriate action approving a Resolution appointing
candidates to the NISD Task Force.
C. Discuss and take appropriate action for approval of the Task Force mission
and goals.
EXPLANATION:
At Council’s request, staff has developed a draft mission statement for the NISD Joint Use Task
Force with goals, objectives and a proposed timeline for Council’s consideration. The following
candidates have applied to serve on the Task Force and their applications included for Council
review.
Marc Bartels
Eric Cox
Bree Diller
Matthew Graham
Wendy Hill
Gary MacDiarmid, Sr., Ph.D.
Trish Neitzel
Tony Shuman
Rebecca Shuman
Jon Seale
Glenn Strother
Mark Venator
Kathleen Wilson
RECOMMENDATION:
ACTION BY COUNCIL:
Attachments: 1. Information Memorandum
2. Resolution
3. Candidate Applications
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NISD Joint Use Task Force
Draft Mission and Goals Statement
Mission
The mission of the NISD Joint Use Task Force is to identify and explore opportunities
for joint use and mutual benefit of the Northwest Independent School District and the
Town of Trophy Club in conjunction with the new high school in an effort to provide
expanded services resulting in increased efficiencies and saving for the constituents of
both entities.
Goal
To complete the following objectives to enhance and maintain long-term working
relationships with the school district.
Objectives
Design and develop an agreement for the joint use of sports facilities
Design and develop an agreement for the joint use of a library
Design and develop an agreement for the joint use of Marshall Creek Park
Design and develop an agreement for the use of effluent water for the irrigation
of Town parks and the NISD facilities
Pursue any other opportunities where joint use seems feasible
Timeline
November 21st - Council to Appoint Task Force
December 13th - Initial Meeting of the Task Force with at report to Council at
their following meeting.
January 2006 - At least one additional meeting to create a plan to present to
NISD with a report to Council prior to meeting with NISD
February 2006 - Meeting with NISD representatives
February 2006-07 - Work to achieve listed goals
March 2007 - Final presentation to Council and Task Force Dissolves
Staff recommends that the membership of this Task Force include representation from
the Friends of the Library, the Sports Associations and Parks and Recreation Advisory
Group.
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TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2005 -
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN
OF TROPHY CLUB, TEXAS AUTHORIZING THE
CREATION OF A TASK FORCE TO WORK WITH
NORTHWEST INDEPENDENT SCHOOL DISTRICT ON A
JOINT USE OF FACILITIES AT THE FUTURE HIGH
SCHOOL; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Town is empowered under §51.001 of the Texas Local Government
Code to adopt a resolution that is for the good government of the Town;
WHEREAS, the Town has a substantial interest in the proper management and oversight
of the construction of the new high school;
WHEREAS, a Task Force can provide focus on potentially partnering with NISD to
design a joint use library and athletic fields that the Town and the school could share;
WHEREAS, the Town’s partnering with NISD on joint use for a library and athletic
fields would provide a source of revenue and deliver quality community services beneficial to
the residents of the Town.
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
Section 1. The Town Council of the Town of Trophy Club, Texas does hereby
authorize the creation of a Task Force.
Section 2. The Task Force shall consist of ______ ( ) members from the Town of
Trophy Club, appropriate staff members and or elected officials. Such members shall serve at
the pleasure of the Town Council. By passage of this Resolution, the Town Council nominates
and elects XX as its representative member serving on the Task Force.
Section 3 __________________ shall serve as the liaison between the Town
Council and the Task Force. As liaison, ____________________ shall communicate directives
from the Town Council to the Task Force, and shall at the request of the Town Council, submit
reports on the project.
Section 5. The Task Force shall advise the Town Council concerning the most
efficient means of partnering with the NISD and perform other functions in accordance with a
mission statement adopted by the Task Force and/or purpose established by the Town Council.
Section 6. This Resolution shall take effect from and after its date of passage in
accordance with law.
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PASSED and APPROVED by the Town Council of the Town of Trophy Club, Texas on
this 21st day of November, 2005.
______________________________
C. Nick Sanders
Mayor, Town of Trophy Club, Texas
ATTEST:
_________________________________________
Town Secretary,
Town of Trophy Club, Texas
[Seal]
APPROVED AS TO FORM:
_________________________________________
Town Attorney,
Town of Trophy Club, Texas
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 11-21-2005
Subject: Agenda Item No.D.3
Discuss and take appropriate action by Resolution, casting all of its allocated votes
(16) for a candidate or candidates to serve as a member of the Denton Central
Appraisal District Board of Directors.
EXPLANATION:
Town Council nominated Pearl Ford, Bob Radder and Pat Carr to the Board of Directors for the Denton Central
Appraisal at the October 3rd, Town Council Meeting.
Mr. Carr has since expressed his preference would be to serve one more term on the DCAD Appraisal Review
Board, prior to being nominated to the Board of Directors.
The Town is allotted 16 votes.
Prior to December 31st, a tabulation of the votes will be forwarded to the jurisdictions. The five candidates that have
received the most votes become the Board of Directors as of January 1st, 2006.
RECOMMENDATION:
ACTION BY COUNCIL:
Attachments: 1. Information Memorandum
2. Resolution
40
TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2005 -
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY
CLUB, TEXAS, CASTING ALL OF ITS ALLOCATED VOTES FOR
CANDIDATE NAME TO SERVE AS A MEMBER OF THE DENTON CENTRAL
APPRAISAL DISTRICT BOARD OF DIRECTORS; PROVIDING FOR
SUBMITTAL OF SAME TO THE CHIEF APPRAISER; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Section 6.03 of the Tax Code provides for the selection of members for the
Denton Central Appraisal District’s Board of Directors based on the standard process of
nominations and selection by the voting units in a taxing jurisdiction;
WHEREAS, the Town of Trophy Club, Texas, based on the tax levy for the Town, was
allocated a total of sixteen(16) votes to cast for nominated candidate(s) named on the ballot
provided by the Chief Appraiser of the Denton Central Appraisal District,
WHEREAS, upon receiving the selections submitted by all voting units of the taxing
jurisdiction, the five nominees receiving the most votes will be appointed members of the Board
of Directors for the Denton Central Appraisal District.
WHEREAS, it is the desire of the Town Council of the Town of Trophy Club, Texas, to
cast it’s allocated votes to select candidate name for placement on the Board of Directors for the
Denton Central Appraisal District.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF TROPHY CLUB, TEXAS:
Section 1. That the Town of Trophy Club, Texas, hereby casts all of its allocated
votes for candidate name, Denton County Tax Assessor/Collector, to serve as a member of the
Board of Directors for the Denton Central Appraisal District.
Section 2. That this Resolution, indicating the votes cast and candidate selected, shall
be submitted to the Chief Appraiser of the Denton Central Appraisal District prior to December
15, 2005.
Section 3. That this Resolution shall become effective from and after its date of
passage in accordance with law, and it is so resolved.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas,
this 21st day of November, 2005.
_______________________________________
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Mayor
Town of Trophy Club, Texas
ATTEST:
___________________________________
Town Secretary
Town of Trophy Club, Texas
[Seal]
APPROVED AS TO FORM:
____________________________________
Town Attorney
Town of Trophy Club, Texas
42
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 11-21-2005
Subject: Agenda Item No.D.4
Discuss and take appropriate action to authorize ECD4A to fund $4984 which is
50% of the total amount needed to replace and repair fencing on ball fields #4 and
#2 at Beck Park with the other 50% being funded by the Baseball Association.
EXPLANATION: Sections of the fence on field #4 and field #2 are in need of repair and/or
replacement. These repairs will address both concerns of safety and functionality. Field #4 is
Baseball’s only 12 and over field and prevents conflict between softball and baseball as
Independence #4 is the only other full size field and remains in almost constant use by the
TCGYSA. Baseball has been informed that it will not be able to play within other leagues until
these safety concerns have been addressed.
RECOMMENDATION: EDC4A vote on this matter was unanimous, and staff also agrees that
this is both a necessary and effective use of EDC funds. Staff obtained three bids. The other
bids on this item were in excess of $13,000.00. The low bidder on this item, SAV-ON Fence
Company, has done work for both the Town and the M.U.D and their work product has been
done in a timely and satisfactory manner.
ACTION BY COUNCIL:
(aa)
43
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 11-21-2005
Subject: Agenda Item No.D.5
Discuss and take appropriate action to spend $3,900 from the Court Technology
Fund to purchase new Court technology that provides a new report application and
Citation Management Interface.
EXPLANATION:
There are two separate projects.
The first is for $500 for an ad-hak court reporting tool. With the new tool, we can run custom
reports based on different needs from one interface. Efficiencies increase with the new reporting
application.
The second is $3,400 for the Citation Management Interface into our court software. The new
Citation Management application will save on man-hours and increase accuracy by automating
the ticket transfer into the court software.
RECOMMENDATION:
Staff recommends the expenditure.
ACTION BY COUNCIL:
(mp)
Attachments: 1. Information Memorandum
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 11-21-2005
Subject: Agenda Item No.D.6
Discuss and take appropriate action establishing the process to evaluate and
administer performance reviews for the Town Manager, Town Attorney and Town
Secretary.
EXPLANATION:
The Town’s Personnel Policies,
Section 2.10 – Trial Period
Every person initially employed by or promoted in the Municipal service as a regular employee will be
required to successfully complete a trial period of six months (DPS personnel must complete a one year
trial period). The new employee's supervisor will assist him or her during this time. Each new
employee's performance will be evaluated as he or she adapts to the new job. Written notification of this
individual's employment status will be entered into his or her personnel file at the conclusion of the
initial trial period. A trial employee may be dismissed at any time during the trial period with no
recourse to the formal appeal procedure. The duration of the trial period may be extended if an
employee is away from his/her job for an extended period or if the employee's performance or attendance
is not yet satisfactory. Should the department head decide to extend the trial period, a written notice
outlining the reasons for the extension will be issued to the employee.
Section 2.11.1 – Job Performance
A formal, written evaluation will be conducted at various times, but at least annually, for each employee.
Scores on evaluations will be used to compare the performance, experience and qualities of employees to
their job requirements. In addition, this will take into consideration such job factors as cooperation,
dependability, output, good housekeeping, judgment, safety and so forth. The evaluations will become a
part of the employee’s permanent personnel record file.
Lisa Ramsey Date of Hire, 7/24/03 - Received one evaluation on 12/17/03.
3/05 – 5/05 Interim Town Secretary
5/05 Town Secretary
Patricia Adams Date of Hire, 3/3/03 – Has not received an evaluation to date.
RECOMMENDATION:
ACTION BY COUNCIL:
Attachments: 1. Information Memorandum
47
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 11-21-2005
Subject: Agenda Item No.D.7
Items for Future Agenda.
1. Long term capital project list, projected fiscal impact and surveys for resident input on
potential projects.
2. Discussion and appropriate action for Parks and Recreation future plans of Marshall
Creek.
3. Status of street repairs and bonds, including recommendation.
4. Public Safety Advisory Group researching ways to handle the garage sale traffic.
5. Discuss and take appropriate action regarding amendment to the Schedule of Fees 2005-
20 Ordinance to include the Events Fee. (January 16th, 2005)
6. Evaluate Park fees with consideration to association fees.
7. Discuss and take appropriate action regarding award/rejection of landscaping bids for
Indian Creek medians as part of street construction process. (December 5, 2005)
8. Recommendation on apartment ordinance - outward appearance. (January)
9. Discuss and take appropriate action regarding amendments to the restrictions of
Ordinance 2004-17, regulations and operation of motor assisted scooters. (December 5,
2005)
10. Discuss and receive Council direction regarding the Year in Review publication.
(December 5, 2005)
48
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 11-21-2005
Subject: Agenda Item No.D.8
Discuss and take appropriate action to reschedule or cancel Regular Town Council
meetings for December 19th, 2005 and January 2, 2005.
EXPLANATION:
The following are the scheduled, Regular Town Council meetings through the month of January.
12/5/05
12/19/05
1/2/06 1/16/06
RECOMMENDATION:
ACTION BY COUNCIL:
Attachments: 1. None
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 11-21-2005
Subject: Agenda Item No.D.9
Informational Only - Additional Information for Council as provided by the
Department of Police and Fire Services.
EXPLANATION:
RECOMMENDATION:
ACTION BY COUNCIL:
(RCB)
Attachments: 1. Information Memorandum
2. Police Services Bureau Stats
3. Fire Services Bureau Stats
4. Court Stats
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Police Services Patrol Division
October 2005
Dispatched Calls
25.64%
Felony Arrests
0.00%
Accidents
0.26%
DWI Investigations
0.18%
Vehicle Searches
0.70%
Warning Citations
11
N
.24%
Parking Citations
8.17%
Traffic Citations
(Non-moving)
9.31%
Misdemeanor
Arrest
0.18%
umber of Written
Reports
2.46%
Traffic Citations
(Moving)
10.36%
Traffic Stops
30.29%
Out of City Assistance
Calls
1.23%
Monthly Crime/Patrol Statistics - October 2005
Tr
a
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f
i
c
S
t
o
p
s
Tr
a
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(N
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W
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d
TOTAL 345 118 106 93 128 8 2 3 0 2 292 28 14 0 196
51
52
53
54
55
56
57
58
59
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 11-21-2005
Subject: Agenda Item No.D.10
Consent Agenda: Discuss and take appropriate action to approve Minutes dated,
November 7, 2005.
EXPLANATION:
RECOMMENDATION:
ACTION BY COUNCIL:
(lmr)
Attachments: 1. 11/7/05 Minutes
60
STATE OF TEXAS §
COUNTY OF DENTON §
The Town Council of the Town of Trophy Club, Texas, met in Special Session on Monday, November 7, 2005. The
meeting was held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
Nick Sanders Mayor
Pam Cates Mayor Pro Tem
Susan Edstrom Council Member
Scott Spence Council Member
Beverly Foley Council Member
Roger Williams Council Member
STAFF AND GUEST(S) PRESENT:
Roger Unger Assistant Town Manager/Finance Director
Kerin Fleck Planning and Zoning Coordinator
Beth Ann Gregory Community Development Manager
Patricia Adams Town Attorney
Mike Pastor IS Manager
Adam Adams Parks and Recreation Director
Randy Briggs Police and Fire Services Director
A.1 Call to order and announce a quorum.
Mayor Sanders called the Regular Session to order at 7:00 p.m. noting a quorum was present.
A.2 Invocation.
Beth Ann Gregory gave the invocation.
A.3 Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
"Honor the Texas flag, I pledge allegiance to thee, Texas one and indivisible."
Mayor Sanders led the pledges.
B.1 Citizen presentations: this is an opportunity for citizens to address the Council on any matter
whether or not it is posted on the agenda. The Council is not permitted to take action on or discuss
any presentations made to the Council at this time concerning an item not listed on the agenda. The
Council will hear presentations on specific agenda items prior to the Council addressing those items.
Gary Cunningham, 16 Skyline Drive – Addressed Council regarding Ord. 2004-01, Traffic Street Calming,
section E.2, Overnight Parking.
Steven Kohs, 18 Overhill Drive – Addressed Council regarding an update pertaining to Trophy Club’s
Support Our Military.
Barry Huizenga, 120 Greenhill Trail South – Addressed Council regarding agenda item D.5, a proposed
amendment to the Scooter Ordinance.
Jeffrey Peterson, 1124 Trophy Club Drive – Addressed Council regarding Traffic Calming.
Greg Lamont, 15 Avalon Drive – Addressed Council regarding the Trophy Club Times.
Robert Hoch, 245 Oak Hill Drive – Addressed Council regarding Traffic Calming, and Gas Well lighting.
Neil Twomey, 203 Oakmont Drive – Addressed Council regarding Traffic Calming.
B.2 Town Manager Report and Discussion Regarding Project Updates as Listed Below: There will be no
action taken regarding any individual project posted under this item and discussion will be limited.
If extensive discussion is required, the item may be placed on a future agenda.
Administration:
61
· Denton County Elections Administration will hold election day voting, November 8th for the 2005
Constitutional Amendment and Justice of the Peace Precinct 2 Local Option Election at the “Svore”
M.U.D. Building, 100 Municipal Drive.
Community Development:
· Road Construction
Shield’s Court and Drive are in the cleanup stages with sod and irrigation to be complete this week.
Indian Creek continues to progress ahead of schedule with the opening on the north side lanes scheduled
for November 18th weather permitting.
· Building Addition
The new parking has been completed and the earthwork has begun for the new building.
· New Single-family Construction
Fiscal Year-to-Date Building Permits (October 2005- September 2006) - Three new single-family
permits have been issued at a value of $1.3 million dollars
· Electronic Marquees
Working on installation of power to the sites. Installation scheduled to be complete this month.
· Street Superintendent
Joe Villa has accepted the position of the Streets Superintendent\Inspector with a start date of November
21st.
Finance:
· Annual Audit
Auditors are still conducting their field work. They have been with us three weeks and have indicated
that they will be here through the end of this week.
Information System:
· No updates to report.
Parks and Recreation
· · Christmas Kickoff
Events will start on Saturday, December 3rd at 3:00 p.m. with the Gingerbread House Contest, followed by
the Holiday Parade, Tree Lighting and Pictures with Santa. Festivities will continue on Sunday, December
4th with the Trophy Club Women’s Club Tour of Homes, the Home Decorating Contest and the Tour of
Homes Dessert Reception and Silent Auction. More information is available online.
· Landscape Bid opening on 11/28/05
Planning & Zoning
· DR Horton will go to P & Z on December 1st. The workshop will begin at 6:30 and Public Hearing at
7:00.
Police and Fire Services
· Municipal Court Funds: The TC Police continue to work with the FBI on the investigation of the Trophy
Club Municipal Court funds, and as soon as information is available, an update will be provided. The
investigation is moving as quickly as possible given the FBI workload. Information will be provided as
received.
· The Trophy Club Law Enforcement Explorer Post #953 Competed in the South Texas Regional Law
Enforcement Explorer Competition on 10-29 and 10-30, 2005. The post received three trophies in the
competition:
9 Third Place - 911 Foot Pursuit Obstacle Course
9 Third Place - Explorer Top-Dog Competition
9 First Place - Police Officer Top Dog Competition
· The Public Safety Advisory group is currently seeking additional volunteers. Please complete an
application or speak to Lisa if interested.
Municipal Utility District:
· No updates to report.
Greg Lamont, 15 Avalon Drive - Addressed the Council regarding the proposed DR Horton development.
TOWN COUNCIL TO CONVENE INTO REGULAR SESSION
62
*REGULAR SESSION
D.1 Discuss and take appropriate action regarding the retirement of Town Manager, Donna Welsh and
payment of longevity benefit.
Council member Edstrom made a motion to accept the retirement letter and approve the payment the
longevity benefit; Mayor Pro Tem Cates seconded. Action passed unanimously with out any discussion
D.2 Discuss and take appropriate action to make nominations to the DCAD Appraisal Review Board.
Council member Spence made a motion to nominate Jim Hicks and Pat Carr to the DCAD Appraisal
Review Board; Council member Edstrom seconded. The floor was opened for discussion. Assistant
Town Manager, Roger Unger clarified that thee DCAD Board of Directors will make their decision at the
December meeting. Action passed unanimously, without further discussion.
D.3 Discuss and take appropriate action on the passage of a resolution approving the Cities Aggregation
Power Project's (CAPP's) letter of intent to enter into negotiations for a capacity contract with the
owner of coal (including Texas lignite) generation to supply the base load electric power needs
(approximately 55%-60% of total energy needs) for CAPP members over a ten-year (10-year)
period.
Council member Williams made a motion to pass a Resolution approving the Cities Aggregation Power
Project's (CAPP's) letter of intent to enter into negotiations for a capacity contract with the owner of coal
(including Texas lignite) generation to supply the base load electric power needs (approximately 55%-60%
of total energy needs) for CAPP members over a ten-year (10-year) period; Council member Spence
seconded. The floor was opened for discussion. Community Development Director, Beth Ann Gregory
briefed the Council on the history of CAPP and gave a brief explanation of the purpose for the Resolution.
Council Member Edstrom clarified that the Resolution only applied to coal. Action passed unanimously,
without further discussion.
D.4 Discuss and take appropriate action appointing a task force, to work with the school district on joint
use of facilities at the future high school.
Council member Edstrom moved to postpone this item to the first meeting in December. Motion died for
lack of a second.
Council member Spence made a motion to establish a six-member task force; Council appointing five
members and Beth Ann Gregory serving as the staff liaison; Council member Foley seconded. The floor
was opened for discussion.
Council member Spence stated his concern that no one from this Council is meeting with members of
NISD and due to the potential growth, this task force should have been established months ago.
Council member Edstrom stated that she is not in support of putting a Task Force together without clear
objectives and staff directions, when it appears that staff is currently involved with discussions with the
school district.
Council member Spence expressed a desire to gain citizens input with this Task Force and begin
Mayor Sanders stated that the WHERAS clause address a purpose.
Mayor Pro Tem Cates agreed with Council member Spence, as time is limited with big responsibilities
pending and a task force would be able to balance the tasks.
Roger Unger suggested that Council allow staff to develop objectives and timelines to bring back to the
second meeting in November, which will give Council an opportunity to consider their personal
recommendations of residents, also for the November 21st meeting; that two weeks should not impede this
process.
Mayor Sanders suggested that ‘a least once per quarter’ be inserted after reports in Section three, to provide
a definitive.
Council member Edstrom advised that objectives timelines as suggested by provided by staff could effect
her resident recommendation.
Council member Williams suggested the delay would allow a wider range of citizens to become aware and
provide an opportunity for participation.
Council member Spence, as the mover, made a motion to refer this item to the next regularly scheduled
Council meeting, with staff input; Council member Foley as the second, agreed.
63
Motion to refer to the next meeting, passed unanimously with Council member Williams directing the staff
to notify the residents for the request to serve on the task force.
D.5 Discuss and take appropriate action regarding amendments to the restrictions of Ordinance 2004-17,
regulations and operation of motor assisted scooters.
Director of Police and Fire Services, Randy Briggs advised that the only item he would add would be a
prohibition of scooters on Trophy Club Drive and Indian Creek Drive.
Council member Edstrom made a motion to include item three as outlined in the memo dated November 4,
2005, (Pocket bike or Minimotorbike means a self-propelled vehicle that is equipped with an electric motor
scooter or internal combustion engine having a piston displacement of less than 50 cubic centimeters, is
designed to propel itself with not more than two (2) wheels in contact with the ground, has a seat or saddle
for the use of the operator, is not licensed or inspected, is not designed for use on a highway but does not
include a moped, motorcycle, electric bicycle, motor-driven cycle, motorized mobility device, electric
personal assistive mobility device or a neighborhood electric vehicle as those are defined in the Texas
Transportation Code.); Council member Williams seconded.
Council member Spence stated his concerns for putting children on the road with cars.
Council member Williams asked Patricia Adams if recent laws have been passed that would allow the
Town to require a license. Ms. Adams stated that the laws have changed such that allow certain restrictions
to be placed on the vehicles in the interest of public safety.
Council member Edstrom acclaimed Barry Huizenga’s statement in that it is parental and individual
responsibility and teaching our kids to be aware of their surroundings and that there may be consequences
to their actions.
Jeffrey Peterson, 1124 Trophy Club Drive – Addressed Council, advising that while it is important to train
the kids, that Town may also want to consider providing an education program for the drivers that would
teach the regulations of interacting with two-wheeled vehicles, whether it be a motorcycle, scooter or bike.
Mayor Sanders stated he has only had two residents contact him about scooters. Mayor Sanders also asked
that Council keep in mind the staff’s time in preparation of a permit if established.
Mayor Pro Tem Cates requested to amend the motion to amend the ordinance to provide educational
classes and registering scooters.
Council member Edstrom moved to amend the motion to include that staff, Chief Briggs, come back at a
future date, with recommendation of amending the Ordinance to include item three as outlined in the memo
dated November 4, so that we are in compliance with State Law recommendations for registration and
processing criteria and an educational program; Council member Williams seconded.
Council member Williams spoke to Council member Spence that he has been requesting training from the
beginning and that by implementing registration, training could be enforce. Council member Spence also
stated his desire for an age requirement.
This item will be back on the first meeting in December. Motion passed unanimously
D.6 Discuss and take appropriate action to approve Minutes dated October 24, 2005.
Council member Foley made a motion to approve Minutes dated October 24, 2005; Council member
Spence seconded. Motion passed 3:0:1, with Council member Williams abstaining.
D.7 Items for Future Agenda.
1. Long-term capital project list, projected fiscal impact and surveys for resident input on potential
projects.
64
Council member Foley suggested that item number one fall under the project of the task force that will be
created.
2. Discussion and appropriate action for Parks and Recreation future plans of Marshall Creek
3. Status of street repairs and bonds, including recommendation.
4. Public Safety Advisory Group researching ways to handle the garage sale traffic.
5. Discuss and take appropriate action by Resolution, casting all of its allocated votes (16) for (candidates
names) to serve as a member of the Denton Central Appraisal District Board of Directors. (November
21, 2005)
6. Discuss and take appropriate action regarding amendment to the Schedule of Fees 2005-20 Ordinance
to include the Events Fee. (January 16th, 2005)
7. Evaluate Park fees with consideration to association fees.
8. Discuss and take appropriate action regarding an Additional Entrance from 377. (November 21, 2005)
Removed
9. Discuss and take appropriate action regarding award/rejection of landscaping bids for Indian
Creek medians as part of street construction process. (December 5, 2005)
Mayor Sanders requested that an item be added to discuss and take appropriate action regarding the retirement of
Town Manager, the appointment of Interim Town Manager, staffing changes related to existing shared Finance
Director and future replacement of Town Manager. (November 21st, 2005)
Mayor Pro Tem Cates - Recommendations bolster the apartment ordinance for their outward appearance. (January)
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one
motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed
from the consent agenda and will be considered separately.
Mayor Pro Cates moved to remove D.8 and D.10 from the Consent agenda; motion seconded by Council member
Spence. Motion passed unanimously without any discussion..
D.8 Consent agenda: Discuss and take appropriate action regarding an Interlocal Agreement with
Denton County for Ambulance Services.
Item removed from Consent agenda. Council member Williams moved to approve; Council member Foley
seconded. Floor opened for discussion. Mayor Pro Tem questioned if these agreements will take away the
ability to provide ambulance services within the Town. Chief Briggs advised that is an annual renewal and
that the Town gets paid for responding to calls outside of the Town. Chief Briggs answered that there is an
impact to the Town, however, there are not enough calls for it to pose a problem and in such instances,
mutual aid will kick in. Motion to approve D.8 passed unanimously.
D.9 Consent agenda: Discuss and take appropriate action to ratify the Mayor’s signature approving a
change to the previously approved resolution accepting the School Resource Officer Grant.
Council member Edstrom moved to approve Consent Agenda, item D.9; motion seconded by Council member
Williams. Motion passed unanimously
D.10 Consent agenda: Discuss and take appropriate action regarding an Interlocal Agreement with
Denton County for Fire Services.
Item removed from Consent agenda. Council member Edstrom moved to approved item D.10; Council member
Williams seconded. Motion passed unanimously, without discussion.
F.1 Adjourn.
Council member Edstrom made a motion to adjourn; Council member Williams seconded. Meeting
adjourned at 8:43.
___________________________________
Mayor, Town of Trophy Club
__________________________________
Town Secretary, Town of Trophy Club
65
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 11-21-2005
Subject: Agenda Item No.D.12
Consent Agenda: Discuss and take appropriate action regarding a Resolution
approving an Interlocal Agreement for the Fire Protection, Fire Rescue and First
Response for the EMS with the Tarrant County Emergency Service District No.
One.
EXPLANATION:
Annual agreement with Tarrant County Emergency Service District to provide mutual for Fire
and Emergency Medical Services
RECOMMENDATION:
Staff Recommends approval
ACTION BY COUNCIL:
(RCB)
Attachments: 1. Information Memorandum
2. Resolution
66
TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2005-__
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN
OF TROPHY CLUB, TEXAS APPROVING AN INTERLOCAL
AGREEMENT (MUTUAL AID) FOR FIRE PROTECTION,
FIRE RESCUE AND FIRST RESPONSE FOR EMERGENCY
MEDICAL SERVICES WITH THE TARRANT COUNTY
EMERGENCY SERVICES DISTRICT NO. ONE;
AUTHORIZING THE MAYOR TO EXECUTE THE
AGREEMENT ON BEHALF OF THE TOWN; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Interlocal Cooperation Act, Chapter 791 of the Texas Government
Code, authorizes governmental entities to contract with each other to perform government
functions and services, such as those that serve the public health and welfare; and
WHEREAS, Tarrant County Emergency Services District No. One (“The District”), is a
special district within the meaning of the Interlocal Cooperation Act, and is therefore an entity
with which the Town may contract; and
WHEREAS, the Town Council has been presented a proposed Interlocal Cooperation
Agreement by and between the Town of Trophy Club, Texas, and the District providing terms
and conditions for certain mutual aid fire services to be provided by the Town to the District, a
substantial copy of which is attached hereto as Exhibit “A” and incorporated herein by reference
(hereinafter called “Agreement”); and
WHEREAS, upon full review and consideration of the Agreement and of this
Resolution, and all matters attendant and related thereto, the Town Council is of the opinion that
the execution of the Agreement serves a valid public purpose, that all funds necessary to pay for
the services shall be paid out of current revenue legally available to the parties to the Agreement
and shall not exceed the amount budgeted therefore in the current fiscal year budget, that the
terms and conditions of the Agreement should be approved, and that the Mayor or his designee
should be authorized to execute the Agreement on behalf of the Town of Trophy Club.
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF TROPHY CLUB, TEXAS THAT:
Section 1. The Town Council of the Town of Trophy Club, Texas (the “Town”) does
hereby approve and agree to enter into an agreement with the Tarrant County Emergency
Services District No. One. A true and correct copy of the said agreement is attached hereto and
incorporated herein as Exhibit “A”.
67
Section 2. The Mayor and the Town of Trophy Club is hereby authorized,
empowered and directed to execute the said Agreement on behalf of the Town of Trophy Club.
Section 3. This Resolution shall take effect from and after its date of passage.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas
this the 21 day of November, 2005.
______________________________
Mayor
Town of Trophy Club, Texas
ATTEST:
_____________________________________
Town Secretary
Town of Trophy Club, Texas
[SEAL]
APPROVED AS TO FORM:
______________________________________
Town Attorney
Town of Trophy Club, Texas
68
69
70
71
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 11-21-2005
Subject: Agenda Item No.D.13
Consent Agenda: Discuss and take appropriate action regarding a Resolution
authorizing the Town Manager or their designee to serve as the Town’s
representative for the Cities Aggregate Power Project (CAPP).
EXPLANATION:
This resolution will designate the position of Town Manager or their designee as the CAPP
representative for the Town, replacing a previous employee, Paul Rosenberger that was
designated by name.
RECOMMENDATION:
Staff recommends approval
ACTION BY COUNCIL:
(bg)
Attachments: 1. Resolution
72
TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2005-
A RESOLUTION OF THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS, AMENDING
RESOLUTION NO. 2001-13 WHICH APPROVED TOWN
PARTICIPATION IN THE CITIES AGGREGATION
POWER PROJECT, INC. (“CAPP”), AND DESIGNATED A
REPRESENTATIVE BY ADOPTING THIS AMENDING
RESOLUTION PROVIDING FOR THE APPOINTMENT OF
A NEW REPRESENTATIVE TO SERVE AS THE TOWN’S
REPRESENTATIVE TO CAPP; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, on May 21, 2001, the Town Council approved Resolution No. 2001-13
which authorized the Town to become a member of the Cities Aggregation Power Project, Inc.
(“CAPP”), approved the Articles of Incorporation and Bylaws of CAPP, and designated a former
Town staff member to serve as the Town’s representative to the corporation; and
WHEREAS, CAPP has participated in numerous rate proceedings and rule-makings, has
investigated the impacts of electric deregulation, and has maximized opportunities for cost
savings for the Town and all of its member cities in matters related to electricity and other
utilities issues; and
WHEREAS, the Town desires to continue its participation in CAPP and to name the
Town Manager or his or her designee to serve as the Town’s representative to the corporation
and to act on the Town’s behalf.
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
Section 1. The recitals contained in the preamble of this Resolution are determined to
be true and correct and are hereby adopted as a part of this Resolution.
Section 2. The provisions contained in Resolution No. 2001-13 that are inconsistent
with this Resolution are hereby repealed.
Section 3. The Town of Trophy Club, Texas, hereby appoints the Town Manager, or
his/her designee, to serve as the Town’s representative to the corporation and to act on the
Town’s behalf.
Section 4. That this Resolution shall become effective from and after its date of
passage in accordance with law, and it is so resolved.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas,
this 21st day of November, 2005.
73
___________________________________
Mayor
Town of Trophy Club, Texas
ATTEST:
_____________________________________
Town Secretary
Town of Trophy Club, Texas
[SEAL]
APPROVED AS TO FORM:
Town Attorney
Town of Trophy Club, Texas
74
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 11-21-2005
Subject: Agenda Item No.E.1
To discuss or deliberate the appointment, employment, evaluation, reassignment,
duties, discipline or dismissal of a public officer or employee pursuant to Section
551.074 (a) (1) of the Texas Open Meetings Act and for Consultation with the Town
Attorney on a matter in which the duty of the Attorney to the Governmental Body
under the Disciplinary Rules of Professional Conduct of the State Bar of Texas
clearly conflict with the Open Meetings Act (§551.071 (b)).
(1) Retirement of Town Manager Donna Welsh, the filling of the Town Manager
vacancy, the appointment of an Interim Town Manager, and any related
reassignment or duty changes for Finance Department personnel.
75
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 11-21-2005
Subject: Agenda Item No.E.2
Discuss and take appropriate action to fill the Town Manager vacancy resulting
from the retirement of Donna Welsh, appointment of Interim Town Manager, and
staffing changes related to existing shared Finance Director and any related
reassignment or duty changes for Finance Department personnel.
EXPLANATION:
RECOMMENDATION:
ACTION BY COUNCIL:
(lmr)
Attachments: None
76
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 11-21-2005
Subject: Agenda Item No.F.1
Adjourn.
77