Town Council MInutes - 10/11/2021TOWN OF TROPHY CLUB
TOWN COUNCIL REGULAR SESSION MINUTES
Monday, October 11, 2021; 7 PM
The Trophy Club Town Council met in a Regular Meeting on Monday, October 11, 2021. The meeting was held at Town Hall, 1
Trophy Wood Drive in the Council Chambers.
TOWN COUNCIL MEMBERS PRESENT:
Alicia L. Fleury
Mayor
Greg Lamont
Mayor Pro Tem, Place 1
Dennis Sheridan
Council Member, Place 3
Karl Monger
Council Member, Place 4
Philip Shoffner
Council Member, Place 6
STAFF PRESENT:
Wade Carroll
Town Manager
Leticia Vacek
Town Governance Officer/Town Secretary/RMO
David Dodd
Town Attorney
Patrick Arata
Police Chief
Jack Taylor
Fire Chief
Tony Jaramillo
Director of Parks and Recreation
Matt Cox
Director of Community Development
Mike Erwin
Finance Manager
Jill Lind
Communications & Marketing Manager
CALL TO ORDER AND ANNOUNCE A QUORUM
Mayor Fleury called the meeting to order at 7:00 pm, noted a quorum present and that all five Council Members were present.
INVOCATION
Ordained Minister Gary Cochran, Trophy Club Fire Department, delivered the Invocation, praying for blessings over all present,
for providing Trophy Club with the Mayor, Council, and Town Staff who are supportive and seek the welfare of the Community,
for all First Responders who protect the Community, to challenge everyone to work and encourage each other through this
meeting, make all united and provide the right decisions for all.
PLEDGES
Council Member Shoffner led the pledges to the American Flag and Texas Flag.
PUBLIC COMMENTS
Mayor Fleury asked if anyone had registered to speak. Town Governance Officer/Town Secretary Vacek confirmed 1 speaker
had signed up for Public Comment.
Ms. Jennifer Olsen, 340 Inverness Drive, shared her concerns regarding the Flock Safety System, including the violation of
privacy for Trophy Club residents, as well as being intrusive to all. She stated this system is accessible to all Flock users
throughout the country and violates the Civil Liberties Act. She also commented on the fact that no discussions were held at
the recent National Night Out with the Police Department, with the system put in place the next day. She recommended a
public meeting be held to acknowledge this system and receive resident input.
ANNOUNCEMENTS AND REPORTS
1. Business Spotlight: Celebration of National Pizza Month — Marco's Pizza. (Mayor Fleury)
Ms. Dakota Prince, General Manager, and Clayton Olman, Assistant Manager, shared details of Marco's Pizza. Ms. Prince stated
she began as a Delivery Driver with Marco's and is now the General Manager. Their menu consists of delicious pizzas, including
a gluten -free crust, pizza bowls, salads, subs and desserts. Their hours of operation include Sunday —Thursday, 11 am —10 pm,
with weekends extending to 11 pm. Ms. Prince stated their involvement with NISD and local businesses continues to grow.
Mayor Fleury congratulated Ms. Prince and Mr. Olman on their recent promotions with Marco's Pizza and thanked them for
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their dedication and involvement within the Trophy Club Community and NISD Schools. Marco's Pizza presented Council with
3 of their top ordered pizzas.
2. Update on Community Clean -Up —October 16, 2021. (W. Carroll)
Town Manager Carroll announced the Community Clean Up would be held on October 16, 2021, from 8 am — 12 pm. He
reported that Town Staff reviewed last year's feedback and moved the location to Byron Nelson High School, added 2 additional
hours, from 8 am — 12 pm, and is currently working on a traffic route that would be published soon on the website. Mayor
Fleury thanked Mr. Carroll and staff for listening to last year's comments and reminded citizens to review the website for a
complete list of items that are accepted. Mr. Carroll stated that message boards and preparation for the event would be done
the night before the event. Mr. Carroll added that the Trophy Club Fire Department would be handing out candy on October
31, 2021, along with red glow necklaces, and the Trophy Club Police Department would be distributing blue glow necklaces and
we would see which department has the most followers.
3. Update on 2021 Fright Lights Contest. (W. Carroll)
Mr. Carroll reported the Fright Lights Contest would be held from October 1, 2021 thru October 24, 2021. Residents may
nominate their neighbors online on the Trophy Club website, with judging to include six categories: Best Decorated Pumpkin,
Best Use of Animation, Creepiest Skeleton, Judges Favorite, Monster Mash and Scariest House to display their decorating skills.
The Parks & Recreation Staff will judge the contest on October 25, 2021 from 6 PM — 10 pm and the winners would be
announced on October 26, 2021. Mayor Fleury announced the Fire Department would be hosting an Open House on Saturday,
October 16, 2021, from 10 am — 2 pm. Council Member Monger reminded everyone as the evening hours change, the
importance of wearing reflective clothing while out walking/jogging. Mayor Fleury added the importance of being careful and
paying attention to the flashing crosswalks.
PROCLAMATION(S)
4. Issuance and approval of Proclamation 2021-26 proclaiming Fire Prevention Month. (Mayor Fleury)
Mayor Fleury read and moved to approve Proclamation 2021-26. Council Member Sheridan seconded the motion. The motion carried
as follows:
AYE: Sheridan, Monger, Shoffner, Mayor Pro Tern Lamont, Mayor Fleury
NAY: None
ABSENT: None
S. Issuance and approval of Proclamation 2021-27 proclaiming National Bullying Prevention Month. (Mayor Fleury)
Mayor Fleury read and moved to approve Proclamation 2021-27. Council Member Monger seconded the motion. The motion
carried as follows:
AYE: Sheridan, Monger, Shoffner, Mayor Pro Tern Lamont, Mayor Fleury
NAY: None
ABSENT: None
6. Issuance and approval of Proclamation 2021-28 proclaiming National Domestic Violence Awareness Month. (Mayor
Fleury)
Mayor Fleury read and moved to approve Proclamation 2021-28. Council Member Sheridan seconded the motion. The motion
carried as follows:
AYE: Sheridan, Monger, Shoffner, Mayor Pro Tern Lamont, Mayor Fleury
NAY: None
ABSENT: None
Mayor Fleury stated Proclamation 2021-28 would be mailed to the Denton County Friends of the Family Organization.
7. Issuance and approval of Proclamation 2021-29 proclaiming First Responders' Day. (Mayor Fleury)
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Council Member Monger read Proclamation 2021-29 into the record. Council Member Sheridan moved to approve Proclamation
2021-29. Council Member Monger seconded the motion. The motion carried as follows:
AYE: Sheridan, Monger, Shoffner, Mayor Pro Tern Lamont, Mayor Fleury
NAY: None
ABSENT:None
Mayor Fleury presented Proclamation 2021-26 and Proclamation 2021-29 to Chief Taylor and Deputy Chief Fire Marshal
Cochran and thanked them for their service to the Community.
CONSENT AGENDA
Council Member Sheridan recommended Item #9 be removed and placed under Individual Items.
8. Take appropriate action to approve the Regular Town Council Meeting Minutes of September 27, 2021. (L. Vacek)
10. Take appropriate action to approve the purchase of a new 2022 Ford Utility Interceptor Hybrid Police Vehicle in an
amount not to exceed $37,630.95 (P. Arata)
Mayor Pro Tern Lamont made a motion to approve Consent Agenda Items #8 and #10. Council Member Monger seconded the
motion. The motion carried as follows:
AYE: Sheridan, Monger, Shoffner, Mayor Pro Tern Lamont, Mayor Fleury
NAY: None
ABSENT: None
INDVIDIUAL ITEMS
9. Take appropriate action to approve Ordinance 2021-23 amending Section 1.05.006(a) expanding the membership of the
Ethics Review Commission from 3 Regular Members to 5 Regular Members and 2 Alternate Members for a total of 7
Members to serve on the Ethics Review Commission and amending subsection (f) providing for a quorum of 4
Commission Members. (L. Vacek)
Council Member Sheridan stated his reason for moving this item to Individual was due to no staff report or back-up
documentation. Mr. Carroll shared that in the past, staff reports had not been included for Council requested items but will
submit staff reports for all future Council items. Mayor Pro Tern Lamont reported that the Subcommittee recommended
expanding the Ethics Review Commission to 5 Members to keep the membership consistent with the other Boards. He
recommended questions directed to Staff be submitted in advance versus the Dais. Council Member Sheridan remarked on
keeping things transparent for all citizens. Mayor Pro Tern Lamont commented on the importance of giving Staff the
opportunity to prepare for any questions presented at the Dais. Mr. Carroll mentioned that Council Member Sheridan had
called prior to the Council Meeting this evening to discuss the lack of a staff report for this item.
Mayor Pro Tern Lamont made a motion to approve Ordinance 2021-23 amending Section 1.05.006(a) expanding the
membership for the Ethics Review Commission from 3 Regular Members to 5 Regular Members and 2 Alternate Members for
a total of 7 Members to serve on the Ethics Review Commission and amending subsection (f) providing for a quorum of 4
Commission Members. Council Member Monger seconded the motion. The motion carried as follows:
AYE: Sheridan, Monger, Mayor Pro Tern Lamont, Mayor Fleury
NAY: Shoffner
ABSENT: None
11. Future Agenda Items List. (W. Carroll)
Mr. Carroll presented the Future Agenda Items List and reported a meeting had been scheduled with a landscape architect
this week to walk all entrances, with bids due sometime in December/January and bring back to Council for approval. Mr.
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Carroll recommended with the election of 2 new council members coming on board in November 2021 and attending the
upcoming TML New Council Member Orientation, along with the holidays approaching, keeping the annual retreat in January
2021, that will include revisiting the mission vision and strategic management aspect of the next few years. A date would be
set for the retreat once the 2 new Council Members were in place. He reported that discussions with a landscape architect
were in motion regarding modifying the existing Veteran's Memorial Park and is working with a group of Veterans that include
Council Members Monger and Sheridan, Mr. Jim Parrow, and Mr. Jaramillo and that pricing and renderings would be
forthcoming. Council Member Monger reported the reason behind the project was due to a lack of space force to include the
branches of services, and relocation of the POW MIA Memorial. Mr. Carroll also added that Mr. Jaramillo is working with the
Parks staff to add cut-thru sidewalks and a handicap accessible ramp. Council Member Monger shared there should not be
any overnight parking spaces available, as the parking should be designated for Veteran's Memorial Park visitors. Mr. Carroll
also reported the re-evaluation of the total fiduciary need for the Police Department's Drug Enforcement was on schedule to
be presented at the October 25, 2021 Town Council Meeting, and recently received good news at the TML Conference that
$29,000 would be given to Trophy Club through a Fentanyl seizure that would help offset any costs related to the drug
enforcement programs. He stated the Street Maintenance and CCPD Sales Tax were on target to be included in the May 2022
Election. No additional items were added at this time.
EXECUTIVE SESSION
Mayor Fleury recessed the meeting into Executive Session at 7:40 PM pursuant to the following sections of the Texas
Government Code, Annotated, Chapter 551 (Texas Open Meetings Act).
12. Executive Session pursuant to the following section of the Texas Government Code Annotated, Chapter 551(Texas
Open Meetings Act)
Section 551.074 Personnel Matters — Discussion and possible action on interviews conducted for the Ethics Review
Commission and designation of Chairs for various boards. (Mayor Fleury, Mayor Pro Tern Lamont, and Council
Member Monger)
RECONVENE INTO REGULAR SESSION
Mayor Fleury reconvened the meeting in Regular Session at 7:50 pm.
13. Take appropriate action on the Executive Session:
(a) Resolution 2021-13 repealing section (e) Ethics Review Commission of Resolution 2021-12; Appointing/Re-
Affirming members; and Designating Chairs for the Boards and Commissions.
Mayor Pro Tem Lamont made a motion to approve Resolution 2021-13 repealing section (e) Ethics Review Commission of Resolution 2021-
12 to appoint 7 members to the Ethics Review Commission as follows:
ETHICS REVIEW COMMISSION:
1) Lorrie Branson
2) Dana Kizer
3) Marc Carlozzi
4) James Isherwood
5) Richard Ryan
6) Andrew Borgan
7) Julie Strum
Council Member Monger seconded the motion. The motion carried as follows:
AYE: Sheridan, Monger, Shoff ner, Mayor Pro Tern Lamont, Mayor Fleury
NAY: None
ABSENT: None
Mayor Pro Tern Lamont made a motion to appoint and reaffirm designating Chairs for the Boards and Commissions as
authorized and a Vice Chairperson for Planning & Zoning Commission as follows:
ANIMAL SHELTER BOARD -Susan Edstrom
BUILDING STANDARDS COMMISSION — Nick Sanders
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CRIME CONTROL & PREVENTION DISTRICT — the Board will appoint a Chairperson
EDC 4B—the Commission will appoint a Chairperson
ETHICS REVIEW COMMISSION — the Commission will appoint a Chairperson
PARKS & RECREATION COMMITTEE — Dean Murray
PLANNING & ZONING COMMISSION — Chair: Rhylan Rowe; Vice Chairperson: Michael Briggs
TAX INCREMENT REINVESTMENT ZONE No.1- Travis Inge
ZONING BOARD OF ADJUSTMENT— Nick Sanders
Council Member Monger seconded the motion. The motion carried as follows:
AYE: Sheridan, Monger, Shoff ner, Mayor Pro Tern Lamont, Mayor Fleury
NAY: None
ABSENT: None
Mayor Fleury thanked Marco's Pizza for the delicious pizza shared with Council. The meeting adjourned at 7:52 pm.
ADJOURNMENT
Mayor Fleury adjourned the meeting at 7:52 pm.
A T:
tics cek, TRMC/CMC/MMC
Town Governance Officer
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