Agenda Packet TC 08/16/2004NOTICE OF WORKSHOP/PUBLIC HEARING/REGULAR
TOWN COUNCIL MEETING FOR THE
TOWN OF TROPHY CLUB
AUGUST 16, 2004
*WORKSHOP SESSION — 6:00 P.M.
*REGULAR SESSION — 7:00 P.M.
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
WORKSHOP SESSION 6:00 P.M.
1. CALL TO ORDER AND ANNOUNCE A QUORUM.
2. BUDGET WORKSHOP TO REVIEW FY04-05 PROPOSED BUDGET.
3. ADJOURN WORKSHOP SESSION.
TOWN COUNCIL TO CONVENE INTO REGULAR SESSION
*REGULAR SESSION — 7:00 P.M.
1. CALL TO ORDER AND ANNOUNCE A QUORUM.
2. INVOCATION.
3. PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG.
PLEDGE OF ALLEGIANCE TO THE 'TEXAS FLAG.
"Honor the Texas flag; I pledge allegiance to thee, Texas one and indivisible."
4. CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO
ADDRESS THE COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED
ON THE AGENDA. THE COUNCIL IS NOT PERMITTED TO TAKE ACTION ON
OR DISCUSS ANY PRESENTATIONS MADE TO THE COUNCIL AT THIS TIME
CONCERNING AN ITEM NOT LISTED ON THE AGENDA. THE COUNCIL WILL
HEAR PRESENTATIONS ON SPECIFIC AGENDA ITEMS PRIOR TO THE
COUNCIL ADDRESSING THOSE ITEMS.
5. COUNCIL/STAFF REPORTS: THIS IS AN OPPORTUNITY FOR COUNCIL AND
STAFF TO PROVIDE BRIEF UPDATES ON PROJECTS AND TO PROVIDE
PUBLIC SERVICE ANNOUNCEMENTS. IT IS NOT A TIME FOR THE
EXPRESSION OF OPINIONS, QUESTIONS AND ANSWERS, OR DISCUSSION
AMONG STAFF AND COUNCIL. DISCUSSION IS LIMITED TO WHETHER
COUNCIL DESIRES TO HAVE A TOPIC PLACED ON A FUTURE AGENDA FOR
FUTURE CONSIDERATION.
TOWN COUNCIL TO CONVENE INTO PUBLIC HEARING
PUBLIC HEARING
6. TOWN COUNCIL TO CONDUCT A PUBLIC HEARING REGARDING THE
BUDGET FOR FISCAL YEAR OCTOBER 1, 2004 TO SEPTEMBER 30, 2005.
Page 2 Regular Session August 16, 2004
7. TOWN COUNCIL TO CLOSE THE PUBLIC HEARING.
TOWN COUNCIL TO RECONVENE INTO REGULAR SESSION
*REGULAR SESSION
8. TOWN COUNCIL TO OBSERVE A PRESENTATION BY SCOTT BECK OF BECK
PROPERTIES REGARDING FUTURE DEVELOPMENT OF EAGLES RIDGE AND
TO DISCUSS SAME.
9. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION
REGARDING MINUTES DATED AUGUST 2, 2004.
TOWN COUNCIL TO CONVENE INTO EXECUTIVE SESSION
EXECUTIVE SESSION
10. PURSUANT TO TEXAS GOVERNMENT CODE, ANNOTATED, SUBCHAPTER
551, SECTION 551.071 (a) & (b) "CONSULTATION WITH ATTORNEY", THE
COUNCIL WILL ENTER INTO EXECUTIVE SESSION TO DISCUSS THE
FOLLOWING:
A. CONSULTATION WITH ATTORNEY ON PENDING OR CONTEMPLATED
LITIGATION OR ON A MATTER IN WHICH THE DUTY OF THE ATTORNEY
TO THE GOVERNMENTAL BODY UNDER THE TEXAS DISCIPLINARY
RULES OF PROFESSIONAL CONDUCT OF THE STATE BAR OF TEXAS
CLEARLY CONFLICTS WITH THE OPEN MEETINGS ACT (§551.071 [a] &
[b]):
(1) Joslyn v. Trophy Club Municipal Utility District No. 2 and Town of Trophy
Club, Cause No. 2004-50067-367
(2) Perfection Homes Inc., and Mark Carr v. Town of Trophy Club, Cause No.
2003-50345-367
(3) Town of Trophy Club, Texas v. Town of Westlake, Texas, Cause No. 2004-
40094-362
(4) Jeremy Denney v. Town of Trophy Club, Cause No. 2004-60732-393
B. CONSULTATION WITH ATTORNEY ON PENDING OR CONTEMPLATED
LITIGATION OR ON A MATTER IN WHICH THE DUTY OF THE ATTORNEY
TO THE GOVERNMENTAL BODY UNDER THE TEXAS DISCIPLINARY
RULES OF PROFESSIONAL CONDUCT OF THE STATE BAR OF TEXAS
CLEARLY CONFLICTS WITH THE OPEN MEETINGS ACT (§551.071 [A] &
[B]). THE TOWN MAY ADMIT TO THE CLOSED MEETING
REPRESENTATIVES FROM THE TOWN ENGINEER'S FIRM AND OTHER
STAFF AND CONSULTANTS WHOSE PRESENCE IS NECESSARY FOR FULL
AND EFFECTIVE COMMUNICATION BETWEEN THE TOWN AND ITS
ATTORNEY, AS ALLOWED BY TEXAS ATTORNEY GENERAL OPINION NO.
JM -238.
(1) Legal Advice Relative To Road Repair/Road Usage Agreements
Page 3 Regular Session August 16, 2004
TOWN COUNCIL TO RECONVENE INTO REGULAR SESSION
*REGULAR SESSION
11. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION
REGARDING MATTERS DISCUSSED IN EXECUTIVE SESSION (AGENDA ITEM
NO 10 .
TOWN COUNCIL TO CONVENE INTO WORKSHOP SESSION
* WORKSHOP SESSION
1. CALL TO ORDER AND ANNOUNCE A QUORUM.
2. WORKSHOP TO DISCUSS ROAD REPAIR AGREEMENT.
3. ADJOURN WORKSHOP SESSION.
TOWN COUNCIL TO CONVENE INTO REGULAR SESSION
*REGULAR SESSION
12. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION
REGARDING THE FORM OF THE ROAD REPAIR AGREEMENT FOR
DRILLING OPERATIONS AND FOR A ROAD REPAIR AGREEMENT FOR PAD
SITE 3H BETWEEN THE TOWN OF TROPHY CLUB AND STAR OF TEXAS
ENERGY SERVICES; AND AUTHORIZING THE TOWN MANAGER TO
EXECUTE ALL NECESSARY DOCUMENTS.
13. ADJOURN.
*
THE TOWN COUNCIL MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED ITEMS AS
ALLOWED BY THE TEXAS OPEN MEETINGS ACT, LGC 551.071.
CERTIFICATION
I CERTIFY THAT THE ABOVE NOTICE WAS POSTED ON TIIE FRONT WINDOW OF THE TROPHY CLUB M.U.D. BUILDING,
100 MUNICIP.DRIVE, TROPHY CLUB, TEXAS ON August 12, 2004 AT APPROXIMATELY 5:00 P.M., I FURTHER CERTIFY
THAT TH OLLOWING S MEDIA WAS PROPERLY NOTIFIED: TROPHY CLUB TIMES, KELLER CITIZEN, FORT
WORTH AR TELEGRAM AI LAS MORNING NEWS.
Diane Cockrell, T� wn Secretary
THIS FACILITY IS WHEELCHAIR ACCESSIBLE AND ACCESSIBLE PARKING SPACES ARE AVAILABLE. REQUESTS FOR
ACCOMMODATIONS OR INTERPRETIVE SERVICES MUST BE MADE 72 HOURS PRIOR TO THIS MEETING. PLEASE
CONTACT DIANE COCKRELL, AT 682-8314601 SO APPROPRIATE ARRANGEMENTS CAN BE MADE.