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Agenda Packet TC 09/15/2003NOTICE OF REGULAR TOWN COUNCIL MEETING FOR THE TOWN OF TROPHY CLUB SEPTEMBER 15, 2003 *REGULAR SESSION — 7:00 P.M. LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS 1. CALL TO ORDER AND ANNOUNCE A QUORUM. 2. INVOCATION. 3. PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG. PLEDGE OF ALLEGIANCE TO THE TEXAS FLAG. "Honor the Texas flag; I pledge allegiance to thee, Texas one and indivisible." 4. CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO ADDRESS THE COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON THE AGENDA. THE COUNCIL IS NOT PERMITTED TO TAKE ACTION ON OR DISCUSS ANY PRESENTATIONS MADE TO THE COUNCIL AT THIS TIME CONCERNING AN ITEM NOT LISTED ON THE AGENDA. THE COUNCIL WILL HEAR PRESENTATIONS ON SPECIFIC AGENDA ITEMS PRIOR TO THE COUNCIL ADDRESSING THOSE ITEMS. 5. COUNCIL/STAFF REPORTS. 6. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING ACCEPTING AND AWARDING OF THE LOW BID AND ALTERNATE BID FOR APPROVAL OF CONSTRUCTION OF THE MEDIANS ON INDIAN CREEK DRIVE FROM WOODLANDS COURT TO EDGEMERE DRIVE AND REJECTING ALL OTHER BIDS. 7. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS FIXING AND LEVYING MUNICIPAL AD VALOREM TAXES FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2003 AND ENDING SEPTEMBER 30, 2004, AND FOR EACH FISCAL YEAR THEREAFTER UNTIL OTHERWISE PROVIDED, AT A RATE OF $.44051 PER ONE HUNDRED DOLLARS ($100.00) ASSESSED VALUATION ON ALL TAXABLE PROPERTY WITHIN THE CORPORATE LIMITS OF THE TOWN; DIRECTING THE ASSESSMENT THEREOF TO PROVIDE REVENUES FOR THE PAYMENT OF CURRENT OPERATION AND MAINTENANCE EXPENSES AND INDEBTEDNESS OF THE TOWN; PROVIDING FOR DUE AND DELINQUENT DATES TOGETHER WITH PENALTIES AND INTEREST; PROVIDING A CUMULATIVE CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING PUBLICATION; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. 8. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, DENYING TXU GAS COMPANY'S REQUEST TO CHANGE RATES IN THIS MUNICIPALITY, AS A PART OF THE COMPANY'S STATEWIDE GAS UTILITY SYSTEM; PROVIDING A REQUIREMENT FOR A PROMPT REIMBURSEMENT OF COSTS INCURRED BY THE TOWN; FINDING THAT THE MEETING AT WHICH THIS ORDINANCE IS PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY LAW; AND PROVIDING FOR NOTICE OF THIS ORDINANCE TO TXU GAS COMPANY; AND PROVIDING AN EFFECTIVE DATE. Page 2 Regular Session September 15, 2003 9. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A RESOLUTION OF THE TOWN OF TROPHY CLUB, TEXAS, AUTHORIZING THE TOWN MANAGER OR HER DESIGNEE TO EXECUTE AN ELECTRIC SUPPLY AGREEMENT PURSUANT TO THE CONTRACT TO BE SIGNED BY CITIES AGGREGATION POWER PROJECT, INC. FOR DELIVERIES OF ELECTRICITY EFFECTIVE JANUARY 1, 2004; AUTHORIZING ELIGIBLE DESIGNEES TO INCLUDE THE CHAIRMAN OF CAPP; AND PROVIDING AN EFFECTIVE DATE. 10. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, APPROVING AN INTERLOCAL AGREEMENT BETWEEN THE TOWN AND THE TROPHY CLUB MASTER DISTRICT FOR THE ADMINISTRATION OF FIRE PROTECTION SERVICES WITHIN THE BOUNDARIES OF THE TOWN, MUDI, AND MUD2, WITHIN AREAS THAT ARE PART OF THE FIRE DISTRICT DESIGNATED BY DENTON COUNTY, AND WITHIN AREAS WHICH ARE COVERED UNDER MUTUAL AID AGREEMENTS; AUTHORIZING THE MAYOR OR HIS DESIGNEE TO EXECUTE ALL NECESSARY DOCUMENTS; AND PROVIDING AN EFFECTIVE DATE. 11. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, APPROVING A CONTRACT FOR THE TRANSFER OF STORM DRAINAGE FACILITIES FROM TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 TO THE TOWN OF TROPHY CLUB; AND PROVIDING AN EFFECTIVE DATE. 12. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, APPROVING A CONTRACT FOR THE TRANSFER OF STORM DRAINAGE FACILITIES FROM TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 2 TO THE TOWN OF TROPHY CLUB; AND PROVIDING AN EFFECTIVE DATE. 13. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING THE TRANSFER OF COMMUNITY IMPROVEMENT ASSOCIATION LIEN FUNDS PLUS AN ADDITIONAL AMOUNT NOT TO EXCEED $19,000 FROM GENERAL FUND RESERVES TO POOL CONSTRUCTION. 14. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING "RATIFYING THE CONSENT TO ENCROACHMENT" FOR 37 TROON COURT. 15. TOWN COUNCIL TO OBSERVE A PRESENTATION, DISCUSS AND TAKE APPROPRIATE ACTION RELATIVE TO THE REQUEST FOR APPROVAL TO PLACE TEMPORARY POLE SIGNS AT HARMONY PARK. 16. CONSENT AGENDA: ALL MATTERS LISTED UNDER CONSENT AGENDA ITEM ARE CONSIDERED TO BE ROUTINE BY THE TOWN COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL NOT BE A SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. A. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS APPROVING THE TERMS AND CONDITIONS OF AN INTERLOCAL AGREEMENT BY AND BETWEEN THE TOWN OF TROPHY CLUB AND NORTHWEST INDEPENDENT SCHOOL DISTRICT PROVIDING TERMS AND CONDITIONS FOR THE JOINT USE OF LAKEVIEW FIELD; AUTHORIZING THE EXECUTION OF THE AGREEMENT BY THE MAYOR OR HIS DESIGNEE; AND PROVIDING AN EFFECTIVE DATE. Page 3 Regular Session September 15, 2003 B. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING APPROVAL OF THE WORKSHOP AND SPECIAL SESSION MINUTES DATED AUGUST 25, 2003. C. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING APPROVAL OF THE JOINT TOWN COUNCIL AND ECONOMIC DEVELOPMENT CORPORATION B WORKSHOP/PUBLIC HEARING AND SPECIAL SESSION MINUTES DATED SEPTEMBER 2, 2003. D. FINANCIALS DATED AUGUST 31, 2003. 17. ADJOURN. * THE TOWN COUNCIL MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, LGC 551.071. CERTIFICATION I CERTIFY THAT THE ABOVE NOTICE WAS POSTED ON THE FRONT WINDOW OF THE TROPHY CLUB M.U.D. BUILDING, 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS ON SEPTEMBER 11, 2003 AT APPROXIMATELY 5:00 P.M., I FURTHER CERTIFY THAT THE FOLLOWING NEWS MEDIA WAS PROPERLY NOTIFIED: KELLER CITIZEN, FORT WORTH STAR TELEGRAM, DALLAS MORNING NEWS. TOWN SECRETARY THIS FACILITY IS WHEELCHAIR ACCESSIBLE AND ACCESSIBLE PARKING SPACES ARE AVAILABLE. REQUESTS FOR ACCOMMODATIONS OR INTERPRETIVE SERVICES MUST BE MADE 72 HOURS PRIOR TO THIS MEETING. PLEASE CONTACT DIANE COCKRELL, AT 682-831-4601 SO APPROPRIATE ARRANGEMENTS CAN BE MADE. Supplement to Town Council Agenda for Town of Trophy Club NOTICE OF REGULAR TOWN COUNCIL MEETING FOR THE TOWN OF TROPHY CLUB SEPTEMBER 15, 2003 *REGULAR SESSION — 7:00 P.M. LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS AMENDED AS FOLLOWS: 6. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING ACCEPTING AND AWARDING OF THE LOW BID AND ALTERNATE BID FOR THE STREETS CRACK AND SEAL PROGRAM. CERTIFICATION I CERTIFY THAT THE ABOVE NOTICE WAS POSTED ON THE FRONT WINDOW OF THE TROPHY CLUB M.U.D. BUILDING, 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS ON SEPTEMBER 11, 2003 AT APPROXIMATELY 5:00 P.M., I FURTHER CERTIFY THAT THE FOLLOWING NEWS MEDIA WAS PROPERLY NOTIFIED: KELLER CITIZEN, FORT WORTH STAR TELEGRAM, DALLAS MORNING NEWS. TOWN SECRETARY THIS FACILITY IS WHEELCHAIR ACCESSIBLE AND ACCESSIBLE PARKING SPACES ARE AVAILABLE. REQUESTS FOR ACCOMMODATIONS OR INTERPRETIVE SERVICES MUST BE MADE 72 HOURS PRIOR TO THIS MEETING. PLEASE CONTACT DIANE COCKRELL, AT 682-831-4601 SO APPROPRIATE ARRANGEMENTS CAN BE MADE.