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Agenda Packet TC 08/04/2003NOTICE OF TOWN COUNCIL WORKSHOP SESSION AND REGULAR TOWN COUNCIL MEETING FOR THE TOWN OF TROPHY CLUB AUGUST 4, 2003 WORKSHOP SESSION — 6:00 P.M. =REGULAR SESSION — 7:00 P.M. LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS WORKSHOP SESSION— 6: 00 P.M. 1. CALL TO ORDER AND ANNOUNCE A QUORUM. 2. BUDGET WORKSHOP TO REVIEW FY03-04 PROPOSED BUDGET. 3. ADJOURN WORKSHOP SESSION. *REGULAR SESSION— 7.00 P.M. 1. CALL TO ORDER AND ANNOUNCE A QUORUM. 2. INVOCATION. 3. PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG. PLEDGE OF ALLEGIANCE TO THE TEXAS FLAG. "Honor the Texas flag; I pledge allegiance to thee, Texas one and indivisible." 4. CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO ADDRESS THE COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON THE AGENDA. THE COUNCIL IS NOT PERMITTED TO TAKE ACTION ON OR DISCUSS ANY PRESENTATIONS MADE TO THE COUNCIL AT THIS TIME CONCERNING AN ITEM NOT LISTED ON THE AGENDA. THE COUNCIL WILL HEAR PRESENTATIONS ON SPECIFIC AGENDA ITEMS PRIOR TO THE COUNCIL ADDRESSING THOSE ITEMS. 5. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS AMENDING ORDINANCE NO. 2000-06 P&Z OF THE TOWN, THE SAME BEING THE COMPREHENSIVE ZONING ORDINANCE, BY AMENDING ARTICLE 6, TO REVISE THE TITLE OF ARTICLE 6 TO "CONDITIONAL AND SPECIFIC USES" AND BY ADOPTING SECTION 44.1 ENTITLED "SPECIFIC USE PERMITS" ("SUP"); PROVIDING FOR THE INCORPORATION OF PREMISES; PROVIDING A PURPOSE; ESTABLISHING AUTHORIZED SPECIFIC USES; PROVIDING PROVISIONS FOR APPLICATION; SETTING FORTH GUIDELINES FOR THE CONTENTS OF THE SUP PERMIT APPLICATION; ESTABLISHING PROVISIONS FOR A PUBLIC HEARING; ESTABLISHING PROVISIONS FOR THE CONSIDERATION OF A SPECIFIC USE PERMIT APPLICATION; PROVIDING CONDITIONS AND RESTRICTIONS; PROVIDING AN AFFIDAVIT OF COMPLIANCE WITH CONDITIONS; ESTABLISHING GUIDELINES FOR THE EFFECT OF ISSUANCE OF A PERMIT FOR A SPECIFIC USE; PROVIDING A PERIOD OF VALIDITY; PROVIDING A SAVINGS CLAUSE; PROVIDING A CUMULATIVE REPEALER CLAUSE; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE, AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR PUBLICATION; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. Page 2 Regular Session August 4, 2003 6. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS REPEALING ORDINANCE NO. 2003-05 OF THE TOWN REGULATING THE DEVELOPMENT OF OIL AND GAS WELLS WITHIN THE CORPORATE LIMITS OF THE TOWN OF TROPHY CLUB; AND ADOPTING A NEW ORDINANCE AMENDING ORDINANCE NO. 2000-06 P&Z OF THE TOWN, THE SAME BEING THE COMPREHENSIVE ZONING ORDINANCE, BY AMENDING ARTICLE 5, ENTITLED "SUPPLEMENTARY DISTRICT REGULATIONS" TO ADD SECTION 43.1 TO ADOPT PROVISIONS FOR "OIL AND GAS WELL DRILLING AND PRODUCTION WITHIN THE CORPORATE LIMITS OF THE TOWN OF TROPHY CLUB"; PROVIDING FOR THE INCORPORATION OF PREMISES; ESTABLISHING A PURPOSE; PROVIDING DEFINITIONS; PROVIDING CRITERIA FOR OIL AND GAS WELL DRILLING AND PRODUCTION `BY SPECIFIC USE PERMIT (SUP)"; PRESCRIBING SPECIFIC USE PERMIT APPLICATION REQUIREMENTS; ESTABLISHING STANDARDS FOR RECOMMENDATIONS FOR SPECIFIC USE PERMITS; PROVIDING OIL AND GAS WELL REQUIREMENTS; PRESCRIBING CRITERIA FOR THE REVIEW OF APPLICATIONS FOR OIL AND GAS WELL PERMITS; PROVIDING FOR INSURANCE AND INDEMNIFICATION; PROVIDING FOR SECURITY; ESTABLISHING PROVISIONS FOR PERIODIC REPORTS; PROVIDING FOR NOTICE OF ACTIVITIES; SETTING FORTH CRITERIA FOR AMENDED OIL AND GAS WELL PERMITS; PROVIDING FOR THE TRANSFER OF OIL AND GAS WELL PERMITS; ESTABLISHING REMEDIES OF THE TOWN; PROVIDING FOR ENFORCEMENT, RIGHT OF ENTRY; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES; PROVIDING A SAVINGS CLAUSE; PROVIDING A CUMULATIVE REPEALER CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR PUBLICATION; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. 7. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, ADOPTING AN OIL AND GAS WELL MANUAL ESTABLISHING REGULATIONS AND CRITERIA FOR THE OPERATION AND MAINTENANCE OF OIL AND GAS WELLS WITHIN THE TOWN OF TROPHY CLUB; PROVIDING FOR THE INCORPORATION OF A PREMISES; PRESCRIBING STANDARDS FOR OIL AND GAS WELL DRILLING AND PRODUCTION WITHIN THE CORPORATE LIMITS OF THE TOWN OF TROPHY CLUB; SETTING FORTH REQUIREMENTS APPLICABLE TO A GAS WELL DEVELOPMENT SITE PLAN; PROVIDING AN APPLICATION FOR OIL AND GAS WELL DEVELOPMENT SITE PLAN REVIEW; PROVIDING CRITERIA FOR AN OIL AND GAS WELL DEVELOPMENT SITE PLAN CHECKLIST; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES; PROVIDING A SAVINGS CLAUSE; PROVIDING A CUMULATIVE REPEALER CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR PUBLICATION; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. S. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, REPEALING ORDINANCE NO. 2002-22 ADOPTING A SCHEDULE OF FEES FOR THE TOWN, IN ITS ENTIRETY; AND PROVIDING FOR THE ADOPTION OF A NEW SCHEDULE OF FEES BY INCORPORATION OF EXHIBIT "A", AND ALL SCHEDULES THERETO; TO INCLUDE BUILDING PERMIT FEES, INSPECTION FEES, OTHER PERMIT ISSUANCE FEES, PLUMBING, ELECTRICAL AND MECHANICAL FEES, AND PROVIDING FOR PERMIT ISSUANCE AND HEATERS AND OTHER RELATED PUBLIC WORKS DEPARTMENT FEES; PLANNING AND ZONING FEES FOR SERVICES, MAPS, MEETINGS, ZONING CHANGE REQUESTS, STAFF REVIEW, PLATTING, SUBDIVIDER AGREEMENTS, AMENDMENTS AND UPDATES AND OTHER Page 3 Regular Session August 4, 2003 ZONING RELATED FEES; ZONING BOARD OF ADJUSTMENT FEES; FIRE/EMS DEPARTMENT FEES; ANIMAL CONTROL FEES; FIRE PLAN REVIEW FEES; FIRE DIVISION FEES; POLICE DEPARTMENT FEES; ADMINISTRATIVE FEES TO INCLUDE FEES FOR PAPER, ELECTRONIC, AUDIO, VIDEO, OVERSIZED PAPER, MYLAR, BLUEPRINT, OTHER RELATED REPRODUCTIONS, AND RELATED PERSONNEL AND RESOURCE FEES; PROVIDING RELATED TEXAS ADMINISTRATIVE CODE GUIDELINES; PROVIDING A PARKS AND RECREATION FEE SCHEDULE "A"; PROVIDING A PURPOSE; PROVIDING APPLICABILITY/CONFLICT; PROVIDING A WAIVER; PROVIDING FOR AMENDMENTS HERETO; PROVIDING A CUMULATIVE REPEALER; PROVIDING FOR SAVINGS; PROVIDING SEVERABILITY; PROVIDING FOR PUBLICATION; PROVIDING FOR ENGROSSMENT AND ENROLLMENT AND PROVIDING AN EFFECTIVE DATE. 9. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS AUTHORIZING THE RESTRUCTURING OF THE TOWN'S COMMITTEE SYSTEM TO TRANSITION FROM A PERMANENT COMMITTEE SYSTEM TO A "COMMUNITY LIAISON SYSTEM" USING COMMUNITY LIAISONS IN ORDER TO INCREASE COMMUNICATION AND ENCOURAGE INPUT FROM ALL RESIDENTS, STREAMLINE WORK FLOW, REDUCE OVERTIME HOURS FOR EXEMPT / NON-EXEMPT STAFF, AND TO CONTINUE TO UTILIZE RESIDENT VOLUNTEERS AS A VALUABLE RESOURCE FOR INFORMATION AND INPUT; AND PROVIDING AN EFFECTIVE DATE. 10. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION TO APPROVE BUDGETS FOR FISCAL YEAR 2003-2004. a. Economic Development Corporation A b. Economic Development Corporation B 11. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING: a. Proposed tax rate. b. Take record vote to place a proposal to adopt the tax rate on Monday, September 15, 2003. c. Mayor Smith announces Tuesday, September 2, 2003, as a Public Hearing regarding the Fiscal year 2003-2004 budget with proposed increased tax rate. 12. TOWN COUNCIL TO OBSERVE A PRESENTATION, DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A REQUEST FOR MERITORIOUS EXCEPTION TO THE STANDARDS OF TOWN ORDINANCE NO. 2002-38 P&Z, SECTION 8 ENTITLED "COMMERCIAL SIGNS", TO SPECIFICALLY ALLOW A TEMPORARY POLE SIGN TO BE LOCATED APPROXIMATELY AT THE NORTHWEST CORNER OF GREENHILL TRAIL AND INDIAN CREEK DRIVE FOR A PERIOD OF TWO YEARS. 1.3. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, EXPRESSING APPRECIATION TO THOSE INDIVIDUALS AND ORGANIZATIONS THAT PARTICIPATED IN THE TOWN OF TROPHY CLUB'S JULY 4TH CELEBRATION; AND PROVIDING AN EFFECTIVE DATE. 14. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING THE APPOINTMENT OF GENE HILL AS CHAIRMAN AND ,JAMES STEPHENS AS VICE CHAIRMAN OF THE PLANNING & ZONING COMMISSION. 15. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, AUTHORIZING THE TOWN MANAGER OF THE TOWN OF TROPHY CLUB TO INCLUDE THE TOWN OF TROPHY CLUB AS A BRIEFING PARTY IN AN AMICUS CURIAE BRIEF Page 4 Regular Session August 4, 2003 TO THE TEXAS SUPREME COURT IN THE CASE STYLED DENTON COUNTY V. TARRANT COUNTY, TEXAS SUPREME COURT NO. 02-0795; AUTHORIZING THE TOWN MANAGER TO PAY UP TO $6,000.00 TO THE LAW FIRM BAKER & BOTTS FOR LEGAL SERVICES NECESSARY TO PREPARE AND FILE SUCH AMICUS CURIAE BRIEF WITH THE TEXAS SUPREME COURT IN SAID LAWSUIT; AND PROVIDING AN EFFECTIVE DATE. 16. CONSENT AGENDA: ALL MATTERS LISTED UNDER CONSENT AGENDA ITEM ARE CONSIDERED TO BE ROUTINE BY THE TOWN COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL NOT BE A SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. A. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, APPROVING THE FISCAL YEAR 2004 FINANCIAL PLAN OF THE DENCO AREA 9-1-1 DISTRICT, PURSUANT TO THE TEXAS HEALTH AND SAFETY CODE, CHAPTER 722, AS AMENDED; AND PROVIDING AN EFFECTIVE DATE. B. FINANCIALS DATED ,TUNE 30, 2003. 17. COUNCIL/STAFF REPORTS. 18. ADJOURN. * THE TOWN COUNCIL MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED ITEMS AS ALLOWED BY THE TEXAS OPEN MEE'T'INGS ACT, LGC 551.071. CERTIFICATION I CERTIFY THAT THE ABOVE NOTICE WAS POSTED ON THE FRONT WINDOW OF THE TROPHY CLUB M.U.D. BUILDING, 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS ON AUGUST 4, 2003 AT APPROXIMATELY 5:00 P.M., I FURTHER CERTIFY THAT THE FOLLOWING NEWS MEDIA WAS PROPERLY NOTIFIED: KELLER CITIZEN, FORT WORTH STAR TELEGRAM, DALLAS MORNING NEWS. TOWN SECRETARY ` THIS FACILITY IS WHEELCHAIR ACCESSIBLE AND ACCESSIBLE PARKING SPACES ARE AVAILABLE. REQUESTS FOR ACCOMMODATIONS OR INTERPRETIVE SERVICES MUST BE MADE 72 HOURS PRIOR TO THIS MEETING. PLEASE CONTACT DIANE COCKRELL, AT 682-831-4601 SO APPROPRIATE ARRANGEMENTS CAN BE MADE.