06.22.2021 - Complete Agenda PacketTown of Trophy Club
Meeting Agenda
Town Council
1 Trophy Wood Drive
Trophy Club, Texas
76262
June 22, 2021 7:00 PM Council Chamber
CALL TO ORDER AND ANNOUNCE A QUORUM Mayor Fleury
INVOCATION led by Pastor Joel Quile, Trophy Club Bara Church
PLEDGES led by Council Member Geraci
Pledge of Allegiance to the American Flag.
Pledge of Allegiance to the Texas Flag.
PUBLIC COMMENT(S)
This is an opportunity for citizens to address the Council on any matter. The Council is not
permitted to discuss or take action on any presentations made to the Council. Presentations
are limited to matters over which the Council has authority. Speakers have up to four (4)
minutes or the time limit determined by the Presiding Officer. Each speaker must have
submitted their request to speak via the Pubic Portal or have completed the Speakers Form.
You may also email mayorandcouncil@trophyclub.org
ANNOUNCEMENTS AND REPORTS
1.Strategic Plan Update. (W. Carroll)
2.Fourth of July Update. (W. Carroll)
3.EDC4B Meeting on July 7, 2021 at 6 PM (W. Carroll)
CONSENT AGENDA
4.Take appropriate action regarding the Work Session Meeting Minutes dated June 8,
2021 and the Regular Town Council Meeting Minutes dated June 8, 2021. (L. Vacek)
5.Take appropriate action regarding Resolution 2021–05 for Notice of Intent to Issue
Certificates of Obligation, Series 2021 in an amount not to exceed $4.5 million for
Drainage, Parks, and Streets Projects. (M. Erwin)
INDIVIDUAL ITEMS
6.Presentation of Town of Trophy Club Citizen Survey Results. (W. Carroll)
7.Take appropriate action regarding Resolution 202104 approving a Flag Lowering
Policy for the Town of Trophy Club. (Mayor Fleury and Council Member Monger)
8.Take appropriate action updating the Sports SubCommittee with current Council
Members. (Mayor Pro Tem Lamont and Council Member Shoffner)
9.Take appropriate action related to revising the July Town Council Schedule of
Meetings. (L. Vacek)
10.Future Agenda Items List. (W. Carroll)
EXECUTIVE SESSION
11.Executive Session pursuant to the following designated sections of the Texas
Government Code, Annotated, Chapter 551 (Texas Open Meetings Act). (Mayor
Fleury)
a) Section 551.087 Economic Development – Deliberate negotiations regarding a
commercial prospects.
b) Section 551.071 Consultation with Attorney – Litigation threatened by Steve
Norwood.
c) Section 551.074 Personnel Matters – Town Manager Agreement.
d) Section 551.074 Personnel Matters – Amending Town Secretary Agreement by
adding Town Governance Officer to the current title.
RECONVENE INTO REGULAR SESSION
12.Take appropriate action regarding Executive Session.
ADJOURN
One or more members of the Town Council may participate remotely using video
conferencing pursuant to Chapter 551 of the Texas Government Code.
The Town Council may convene into executive session to discuss posted items as allowed by
the Texas Open Meeting Act, LGC.551.071
CERTIFICATION
I certify that the above notice was posted on the bulletin board at Trophy Club Town Hall,
1 Trophy Wood Drive, Trophy Club, Texas, on Friday, February 5, 2021 by 5:00 p.m. in
accordance with Chapter 551, Texas Government Code.
__________________________________
Leticia Vacek, TRMC/CMC/MMC
Town Secretary/RMO
If you plan to attend this public meeting and have a disability that requires special needs,
please contact the Town Secretary’s Office at 6822372900, 48 hours in advance, and
reasonable accommodations will be made to assist you.
Members of the Town Council may be participating remotely in compliance with the
Texas Open Meetings Act. Town Council Rules of Procedure, or under the provisions
provided by the Governor of Texas in conjunction with the Declaration of Disaster
enabled March 13, 2020.
Town of Trophy ClubMeeting AgendaTown Council 1 Trophy Wood DriveTrophy Club, Texas76262June 22, 2021 7:00 PM Council ChamberCALL TO ORDER AND ANNOUNCE A QUORUM Mayor FleuryINVOCATION led by Pastor Joel Quile, Trophy Club Bara Church PLEDGES led by Council Member GeraciPledge of Allegiance to the American Flag.Pledge of Allegiance to the Texas Flag.PUBLIC COMMENT(S)This is an opportunity for citizens to address the Council on any matter. The Council is notpermitted to discuss or take action on any presentations made to the Council. Presentationsare limited to matters over which the Council has authority. Speakers have up to four (4)minutes or the time limit determined by the Presiding Officer. Each speaker must havesubmitted their request to speak via the Pubic Portal or have completed the Speakers Form.You may also email mayorandcouncil@trophyclub.orgANNOUNCEMENTS AND REPORTS1.Strategic Plan Update. (W. Carroll)2.Fourth of July Update. (W. Carroll) 3.EDC4B Meeting on July 7, 2021 at 6 PM (W. Carroll)
CONSENT AGENDA
4.Take appropriate action regarding the Work Session Meeting Minutes dated June 8,
2021 and the Regular Town Council Meeting Minutes dated June 8, 2021. (L. Vacek)
5.Take appropriate action regarding Resolution 2021–05 for Notice of Intent to Issue
Certificates of Obligation, Series 2021 in an amount not to exceed $4.5 million for
Drainage, Parks, and Streets Projects. (M. Erwin)
INDIVIDUAL ITEMS
6.Presentation of Town of Trophy Club Citizen Survey Results. (W. Carroll)
7.Take appropriate action regarding Resolution 202104 approving a Flag Lowering
Policy for the Town of Trophy Club. (Mayor Fleury and Council Member Monger)
8.Take appropriate action updating the Sports SubCommittee with current Council
Members. (Mayor Pro Tem Lamont and Council Member Shoffner)
9.Take appropriate action related to revising the July Town Council Schedule of
Meetings. (L. Vacek)
10.Future Agenda Items List. (W. Carroll)
EXECUTIVE SESSION
11.Executive Session pursuant to the following designated sections of the Texas
Government Code, Annotated, Chapter 551 (Texas Open Meetings Act). (Mayor
Fleury)
a) Section 551.087 Economic Development – Deliberate negotiations regarding a
commercial prospects.
b) Section 551.071 Consultation with Attorney – Litigation threatened by Steve
Norwood.
c) Section 551.074 Personnel Matters – Town Manager Agreement.
d) Section 551.074 Personnel Matters – Amending Town Secretary Agreement by
adding Town Governance Officer to the current title.
RECONVENE INTO REGULAR SESSION
12.Take appropriate action regarding Executive Session.
ADJOURN
One or more members of the Town Council may participate remotely using video
conferencing pursuant to Chapter 551 of the Texas Government Code.
The Town Council may convene into executive session to discuss posted items as allowed by
the Texas Open Meeting Act, LGC.551.071
CERTIFICATION
I certify that the above notice was posted on the bulletin board at Trophy Club Town Hall,
1 Trophy Wood Drive, Trophy Club, Texas, on Friday, February 5, 2021 by 5:00 p.m. in
accordance with Chapter 551, Texas Government Code.
__________________________________
Leticia Vacek, TRMC/CMC/MMC
Town Secretary/RMO
If you plan to attend this public meeting and have a disability that requires special needs,
please contact the Town Secretary’s Office at 6822372900, 48 hours in advance, and
reasonable accommodations will be made to assist you.
Members of the Town Council may be participating remotely in compliance with the
Texas Open Meetings Act. Town Council Rules of Procedure, or under the provisions
provided by the Governor of Texas in conjunction with the Declaration of Disaster
enabled March 13, 2020.
Town of Trophy ClubMeeting AgendaTown Council 1 Trophy Wood DriveTrophy Club, Texas76262June 22, 2021 7:00 PM Council ChamberCALL TO ORDER AND ANNOUNCE A QUORUM Mayor FleuryINVOCATION led by Pastor Joel Quile, Trophy Club Bara Church PLEDGES led by Council Member GeraciPledge of Allegiance to the American Flag.Pledge of Allegiance to the Texas Flag.PUBLIC COMMENT(S)This is an opportunity for citizens to address the Council on any matter. The Council is notpermitted to discuss or take action on any presentations made to the Council. Presentationsare limited to matters over which the Council has authority. Speakers have up to four (4)minutes or the time limit determined by the Presiding Officer. Each speaker must havesubmitted their request to speak via the Pubic Portal or have completed the Speakers Form.You may also email mayorandcouncil@trophyclub.orgANNOUNCEMENTS AND REPORTS1.Strategic Plan Update. (W. Carroll)2.Fourth of July Update. (W. Carroll) 3.EDC4B Meeting on July 7, 2021 at 6 PM (W. Carroll)CONSENT AGENDA4.Take appropriate action regarding the Work Session Meeting Minutes dated June 8,2021 and the Regular Town Council Meeting Minutes dated June 8, 2021. (L. Vacek) 5.Take appropriate action regarding Resolution 2021–05 for Notice of Intent to IssueCertificates of Obligation, Series 2021 in an amount not to exceed $4.5 million forDrainage, Parks, and Streets Projects. (M. Erwin) INDIVIDUAL ITEMS6.Presentation of Town of Trophy Club Citizen Survey Results. (W. Carroll)7.Take appropriate action regarding Resolution 202104 approving a Flag LoweringPolicy for the Town of Trophy Club. (Mayor Fleury and Council Member Monger) 8.Take appropriate action updating the Sports SubCommittee with current CouncilMembers. (Mayor Pro Tem Lamont and Council Member Shoffner)9.Take appropriate action related to revising the July Town Council Schedule ofMeetings. (L. Vacek)10.Future Agenda Items List. (W. Carroll) EXECUTIVE SESSION11.Executive Session pursuant to the following designated sections of the TexasGovernment Code, Annotated, Chapter 551 (Texas Open Meetings Act). (MayorFleury)a) Section 551.087 Economic Development – Deliberate negotiations regarding acommercial prospects. b) Section 551.071 Consultation with Attorney – Litigation threatened by SteveNorwood.c) Section 551.074 Personnel Matters – Town Manager Agreement. d) Section 551.074 Personnel Matters – Amending Town Secretary Agreement byadding Town Governance Officer to the current title. RECONVENE INTO REGULAR SESSION12.Take appropriate action regarding Executive Session. ADJOURNOne or more members of the Town Council may participate remotely using video
conferencing pursuant to Chapter 551 of the Texas Government Code.
The Town Council may convene into executive session to discuss posted items as allowed by
the Texas Open Meeting Act, LGC.551.071
CERTIFICATION
I certify that the above notice was posted on the bulletin board at Trophy Club Town Hall,
1 Trophy Wood Drive, Trophy Club, Texas, on Friday, February 5, 2021 by 5:00 p.m. in
accordance with Chapter 551, Texas Government Code.
__________________________________
Leticia Vacek, TRMC/CMC/MMC
Town Secretary/RMO
If you plan to attend this public meeting and have a disability that requires special needs,
please contact the Town Secretary’s Office at 6822372900, 48 hours in advance, and
reasonable accommodations will be made to assist you.
Members of the Town Council may be participating remotely in compliance with the
Texas Open Meetings Act. Town Council Rules of Procedure, or under the provisions
provided by the Governor of Texas in conjunction with the Declaration of Disaster
enabled March 13, 2020.
June 8, 2021 Page 1
TOWN OF TROPHY CLUB
TOWN COUNCIL WORK SESSION MINUTES
Tuesday, June 8, 2021; 5:30 PM
The Trophy Club Town Council met in a Work Session on Tuesday, June 8, 2021. The meeting was held at Town Hall,
1 Trophy Wood Drive in the Council Chambers.
TOWN COUNCIL MEMBERS PRESENT:
Alicia L. Fleury Mayor
Greg Lamont Mayor Pro Tem, Place 1
Greg Wilson Council Member, Place 2
Dennis Sheridan Council Member, Place 3
Karl Monger Council Member, Place 4
Michael Geraci Council Member, Place 5 (participated via Video Conference)
ABSENT:
Philip Shoffner Council Member, Place 6
STAFF PRESENT:
Wade Carroll Acting Town Manager
Leticia Vacek Town Secretary/RMO
David Dodd Town Attorney
Patrick Arata Police Chief
Jack Taylor Fire Chief
Tony Jaramillo Director of Parks and Recreation
Matt Cox Director of Community Development
Mike Erwin Finance Manager
Jill Lind Communications & Marketing Manager
Haley Archer Human Resources Manager
CALL TO ORDER
Mayor Fleury called the meeting to order at 5:38 pm.
INDIVIDUAL ITEMS
1. Discussion of FY 2021-2022 Revenue. (M. Erwin)
Mr. Carroll indicated that the purpose of the Work Session was to obtain Council direction on the FY22 General
Fund Revenue Estimate; the Comp/Class Study; and Long Range Planning which are all components for the Strategic
Plan. He noted that Mike Erwin would present the FY 2021-2022 Revenue and Long Range Planning items while
Haley Archer would present the Comp/Class Study item.
Mike Erwin provided the FY2022 General Fund Revenue Estimates related to Property Tax. Mr. Erwin reported that
for Fiscal Year 2021 the budgeted amount for Property Tax Revenue was $7,200,000 while the Actual came in at
$7,208,547. He reported an amount of $7,500,000 is proposed for FY 2022. With regards to the FY22 General Fund
Revenue Estimate for Sales Tax, the FY22 amount is proposed at $1,200,000 which is the same as the FY21 Estimate.
He noted that EDC, CCPD, and Street Maintenance was not part of this revenue estimate. PD-30 has approximately
60,000 sf of open space currently and did not add sales tax dollars from same.
Mr. Erwin presented the FY22 General Fund Revenue Estimate for the overall General Fund Revenue at a total
including property tax, sales tax, and all other revenue of $11,988,029. He noted that grants would not be budgeted
until received opposed to plugging in that amount in the notification stage. Mr. Carroll asked if there were any
questions adding that the Budget Sub-Committee may review the sales tax estimates again and provide tweaks as
needed.
June 8, 2021 Page 2
2. Discussion of Class & Comp Study. (H. Archer)
Mrs. Archer reported the Class and Compensation Study engagement with the group Public Sector Concepts began in
January 2021 who have an extensive amount of experience working with over 50 D/FW cities. This study looked at where
Trophy Club sits in a competitive place to help recruit and retain high quality employees. The salary study included a look
at 10-15 local cities who are comparable in demographics, geography location and included a position analysis
questionnaire for employees to complete pertaining to their job duties. Once completed, Supervisors reviewed the
questionnaires and submitted to Public Sector Concepts to evaluate the data with the salary data. The study provides
recommendations where salary ranges are sitting and showed that Trophy Club is overall within range across the board
and anyone that fell out of the range will be moved to the minimum. The study also provided information for tenure
adjustment. Mrs. Archer commented on the recent Public Safety changes made in February 2021 that provided a tenure
adjustment to help balance out some internal equity. The study also combined tenure and provides a 2% increase, with
discussions held on splitting this up, with adjustments being made and with performance merit increases. It was noted the
average increase would be 2.5% that could be sustained by the Town. Mrs. Archer added in reviewing all options, this helps
put Trophy Club in a competitive place in the market and also keeps ranges that will attract high quality candidates as that
is where Trophy Club had struggled with the low ranges.
Mr. Carroll added that Trophy Club worked with Public Sector Concepts to choose the best cities to compare to, as it was
explained that 80% of whom you compare to is based on location, while the other 20% is demographics within the entity
and its population. Public Sector Concepts’ recommended list helped provide data that showed Trophy Club was within
the average range when compared to area cities as well which specific staff needed to be brought up to the market range.
The majority moved up were the Public Safety positions, while being barely out of range, as well as a couple of staff that
were out of range. Mr. Carroll reported there were a few title changes, which will help when comparing the same positions.
He also reported that now, the job descriptions are in the right place, and Mrs. Archer is capable of performing this annual
study, as it was costly. In terms of tenure, reward was given for tenure in a position rather than tenure out of Trophy Club.
Council Member Monger asked if this was spread across the board or mainly one department. Mrs. Archer reported there
were six staff that involved adjustments and the majority came when balancing the Public Safety positions, with only 2-3
civilians. Mr. Carroll reported there were a few higher-level positions that were well outside where they needed to be and
now everyone is within range. Mrs. Archer also shared that the full scope survey helped move Trophy Club from being at
the bottom of the Public Safety salary range to the middle and top, which helps the Town obtain better candidates.
Council Member Sheridan asked for the definition of tenure used. Mrs. Archer stated it involved how long a staff member
had held that position title and then were bumped up to a new minimum and where they would be if they stepped forward.
Council Member Sheridan confirmed that tenure did not have a specific position as far as time goes but questioned if Public
Safety employees’ tenure rated differently. Mr. Carroll stated that when looking at Public Safety tenure, it was based on
their job experience and how long they had been with Trophy Club. While, with civilian employees, tenure was based only
on how long they had been in their current position rather than job experience. Mr. Carroll reported that the proposed 2%
increase was not across the board but a 2% of the total costs of salary increases, with buckets of money allotted to each
department director to develop a plan for cost of living/merit raises. Lastly, he reported that employees that meet
expectations will be given a cost of living raise and what is left will be divided by departments to give to the employees that
are truly excelling and exceeding expectations.
3. Discussion of Financial Long Range Planning. (M. Erwin)
Mr. Erwin referenced the tool that is being utilized to assist with Financial Long Range Planning. He referred to the
spreadsheet showing the Capital Improvement plan (CIP) and Capital Equipment/Replacement plan (CER) providing the
Council good snapshot. He noted that each department shows their CIP/CER costs for years 2022 through 2026. Council
Member Monger asked if there is a place to drill down to obtain more detail specifically on the Police Department Budget.
Mr. Erwin stated they will provide everyone access and added that for the Police Department; most all of their equipment
purchases are drawn from the CCPD Funds; but with regards to the radios, they are funded through the General Fund CER
line item; thus, the zero amount for FY2023 – 2026. He also noted that the Town is proposing to issue debt through
Certificates of Obligation for Streets, Drainage, and Parks and explained that is why those line items were blank. He added
that the issuance of debt would be on the following Council agenda. A brief discussion ensued with regards to property
taxes and Council Member Monger asked of the percentage of the taxes that are frozen for owners that are eligible for the
exemption. He was curious if that percentage stays constant each year. Mr. Erwin stated that it grows a bit each year and
that there is approximately $358 million in value that falls under the freeze in Trophy Club which equates to approximately
$290,000 that would otherwise go into the general fund and about $98,000 to the interest and sinking fund. Council
June 8, 2021 Page 3
Member Monger requested the percentage as he just wanted to know if it was 10% or 20% and stated that he could not
wait until he turned 65.
Mr. Carroll stated that staff was looking for direction and asked of the debt issuance for our Streets, Drainage, and Parks.
He explained drainage issues are being identified; the street sub-surface and/or replacement of concrete panels is being
assessed and the pool is in need of upgrading as it is 25 years old. Council Member Sheridan asked for the definition of COs
and GOs related to the bonds and what determines which go to the voters. Mr. Erwin stated that COs are Certificates of
Obligation and General Obligation bonds. He added that GOs are approved by a vote of the citizens (which includes new
City Hall or a Library) while COs can be approved by Council.
Mr. Carroll stated that in speaking with the Budget Sub-committee; they preferred issuing CO Bonds for the Streets,
Drainage, and Parks. Council Member Sheridan asked of the term of the bond proposed. Mr. Erwin responded that it has
been calculated at 20-years. Council Member Geraci asked of the CO Bond Issuance coming to Council at the next meeting.
Mr. Carroll confirmed that said item would be on the next meeting.
Mr. Carroll stated that that staff is also seeking direction on the latter question asked by Council Member Geraci relative
to being able to capture up to an additional 3.5 percent of tax revenue. This would ensure that our level of service does
not change within the next couple of years and to take into account as the Strategic Plan is developed. Council Member
Sheridan stated that as Council may change and decide to go in a different direction; what is done. Mr. Carroll stated that
staff will pivot but cannot move forward with the strategic plan without knowing what revenue source(s) will be available.
Council Member Sheridan clarified that the 3.5% tax revenue is strictly a planning tool to look into the future but does not
obligate the Council next year. Mr. Carroll stated that was correct. Mayor Pro Tem Lamont noted that the two top priorities
or complaints according to the survey are Taxes and Traffic and added that he does not want to increase the property tax
rate and would be open to the capture of the 3.5% as a way to alleviate same. Mr. Carroll stated that he understood and
added another item to take into account from the survey was that the community does not want a change in service and
down the line as revenues decline, we will look at changes that will be required. Council Member Wilson stated that one
must also be realistic with costs increasing; you will have to pay for it and he gave an example with the salaries and where
they need to be in order to stay competitive noting something has to give. Council Member Monger added that if we want
to continue to be the number 1 Safest Community in Texas; we must plan for it which will cost to do so. Mayor Fleury
added that if we want to continue with the same level of service, continue to attract and retain qualified staff, you need to
pay for it. Council Member Geraci stated that maintaining the same level of service and providing for the additional 3.5%
capture of tax revenue in order to maintain our current tax rate is a great part of the strategic plan.
Mr. Carroll noted that Trophy Club has never had a strategic plan and as staff works with the components of the plan, we
need to ask, what is it going to take to do what we have heard the citizens tell us through the citizen survey. Those items
are to hold the tax rate or maintain it as close to current as possible and don’t decrease the level of services. He added
that staff will work on a strategic plan with those priorities in mind and will update Council with options to consider during
the budget timeframe.
Mr. Carroll asked for direction on the Compensation Plan noting a cost of living (cola) increase for everyone at 2 percent
and providing for performance pay for employees that are high performers to ensure fairness. Council Member Monger
said he would support such a proposal. Council Member Sheridan asked staff to clarify the definition of cola because it is
actually a merit increase but felt it was necessary to implement. Mr. Carroll agreed and thanked the Council for the
direction provided. Mayor Fleury thanked staff for all their work and the presentations.
ADJOURN
Mayor Fleury adjourned the meeting at 6:37 pm.
_
Alicia L. Fleury, Mayor
Attest:
_
Leticia Vacek, TRMC/CMC/MMC
Town Secretary/RMO
June 8, 2021 Page 1 of 8
TOWN OF TROPHY CLUB
TOWN COUNCIL REGULAR SESSION MINUTES
Tuesday, June 8, 2021; 7 PM
The Trophy Club Town Council met in a Regular Session on Tuesday, June 8, 2021. The meeting was held at Town
Hall, 1 Trophy Wood Drive in the Council Chambers.
TOWN COUNCIL MEMBERS PRESENT:
Alicia L. Fleury Mayor
Greg Lamont Mayor Pro Tem, Place 1
Greg Wilson Council Member, Place 2
Dennis Sheridan Council Member, Place 3
Karl Monger Council Member, Place 4
Michael Geraci Council Member, Place 5 (participated via Video Conference)
TOWN COUNCIL MEMBERS ABSENT:
Philip Shoffner Council Member, Place 6
STAFF PRESENT:
Wade Carroll Acting Town Manager
Leticia Vacek Town Secretary/RMO
David Dodd Town Attorney
Patrick Arata Police Chief
Jack Taylor Fire Chief
Tony Jaramillo Director of Parks and Recreation
Matt Cox Director of Community Development
Mike Erwin Finance Manager
Jill Lind Communications & Marketing Manager
Haley Archer Human Resources Manager
Sumner Haye Recreation Superintendent
CALL TO ORDER
Mayor Fleury called the meeting to order at 7 PM.
INVOCATION
Acting Town Manager Carroll thanked our Heavenly Father for this day. He asked for blessings upon the leaders and
citizens present. He prayed for those that are away from family. He asked that God’s work continue with everyone
to make the best decisions leading Trophy Club into the future.
PLEDGES
Council Member Sheridan led the pledges to the American Flag and Texas Flag.
Mayor Fleury offered a sincere apology to Mrs. Tiffany Nimphius, Parks & Recreation Chairwoman who was present.
She stated that leaders take responsibility and accept accountability, and that is what she will do now and added
that in no way did she mean to diminish the contributions Mrs. Nimphius has made, or any Trophy Club Volunteer,
or made them feel unappreciated for what they do for our Town. She added that she hopes her apology is accepted
and can move forward and do what is best for Trophy Club; thus, “I hope you accept my apology Mrs. Nimphius”.
PUBLIC COMMENT(S)
Mayor Fleury asked if anyone had registered to speak. Town Secretary Vacek noted the speaker’s forms had been
gathered and provided same. Mayor Fleury called the first speaker, Mr. Erthel Mincey.
Mr. Erthel Mincey, 4 Shady Court, addressed Item 10 (Townhome Open-Air Accessory Structures). He noted
attending the Planning & Zoning Meeting and got the impression the issue had not been studied in detail. He felt
June 8, 2021 Page 2 of 8
the point of a concrete structure, sometimes sizable, could complicate an already bad situation with the run-off from
PD-30, the Creek and the silting. He asked that said issue be sent back for further study.
Mr. Greg Jessup, 129 Claire, also addressed Item 10 stating that he requested approval of a pergola through the
Planning & Zoning Board. The pergola is for their townhome’s backyard to help with the heat, and provide some
privacy from the hotel that overlooks their backyard. He added that in January 2021, he had engaged a contractor,
who prepared the plans, and received HOA approval. He shared that his patio, at this point, has four cedar posts
and when he applied for a Trophy Club permit, he found out there were other processes. He stated that the Planning
& Zoning Board unanimously passed his request and was present to follow-up on his request.
Mayor Fleury stated that Town Council could not respond in regards to Item 10 at this time and advised Messrs.
Mincey and Jessup to stay for the Public Hearing Item so that they may interact with a full discussion and answers.
Mrs. Tiffany Nimphius, 214 Fresh Meadows, stated she appreciated what Mayor Fleury said and noted she prepared
statement that she read. “We are all volunteers, including yourselves. However, the way you treat volunteers will
have a huge impact on who is willing to put themselves out there for this Town. You are expected to respect Board
positions and those who fill them. What happened two weeks ago was uncalled for, inexcusable and completely
unfounded. I was accused of violating a Handbook and not abiding by a meeting schedule, a meeting schedule that
was put in play 4.5 years ago with zero consideration to what had been discussed and determined after that date.
The willful ignorance to ignore the decision to meet more consistently tells me that the situation was personal in
nature. Then came the Social Media Posts that were nothing more than gas lighting. Based on public response,
what happened two weeks perfectly exemplifies an act of moral turpitude. Your actions have set a tone for your
tenure and it has only been 7 months. There is ample time to repair the damage. I hope you strive to do that. I
truly enjoy giving back to this community and will not allow the personal attacks to deter me. Moving forward, if
you feel that I or any other volunteer can do things differently, I implore that you approach that person one on one.
Let us avoid the public accosting and sandbagging of volunteering in the future. Thank you.” Mayor Fleury thanked
Mrs. Nimphius.
Danny Mayer, 2201 Prestwick Avenue, shared his thoughts regarding the May 25, 2021 Council Meeting. He shared
his opinion that Trophy Club has an affliction that has divided the citizens and created chaos for years. He stated
these symptoms were very visible with the social media posts that included accusations, misrepresentation of facts,
and personal attacks, as well as character assassination. He added that it it was time for Trophy Club to find a cure
and that it start at the top with where Council, who set the tone. He added that, as elected officials, Council has the
responsibility and obligation to be professional and courteous at all times with whomever comes before Council.
He stated that at the last Council Meeting; a long-time volunteer who was ambushed by a Council Member with
accusations and facts that were not true. He stated the main assertion given was the violation of rules for the
Committee the volunteer chairs and the frequency of committee meetings. He stated the facts utilized to support
the accusation were referenced to the February 2017 Parks & Recreation Board Meeting; which was a complete
misrepresentation of the facts. He added that if the Council Member had taken the time to do a thorough research,
he would have discovered that on July 2017, Parks & Recreation Board voted to return to monthly meetings. Thus,
the result of this accusation has yet created another division within the Town and played out on Social Media. Mr.
Mayer stated that this council member owes this volunteer a public apology just as loudly as he made his accusations
in which this entire fiasco looked contrived, maybe rehearsed, but is of little importance.
Mr. Mayer stated that what matters is the perception of the public and that perception is reality to that person at
that moment. He also stated that the other council members have an obligation to stop these instances from
occurring, but more importantly, have the power and that any discussion can be stopped by a motion and majority
vote. He explained that when he previously served on Town Council, the Town Manager contacted each Council
Member and asked what they planned to say on issues presented on the agenda, in the event that an issue is best
addressed privately to resolve embarrassing issues. He asked what company or individual would want to relocate
to Trophy Club after reading the social media pages, which have play out for the entire world to see. He commented
that several council members are not on social media and hoped others would take this as a lesson and communicate
through the Town’s Website. He stated the Town needs leadership, trust and healing; leadership by example, trust
by example and healing by example and it starts with Council. He encouraged Council to move forward, police
themselves, and act with honesty, courtesy, and respect. He closed by saying if Council is unwilling to do this, then
new leadership is needed. Mayor Fleury thanked Mr. Mayer.
June 8, 2021 Page 3 of 8
Janet Tiffany stated she was happy to share her thoughts and words and was confident she was not alone. She
stated that Facebook is a tool to deliver information, express one’s opinions, ideas, needs, appreciations and hopes.
Facebook is alive and well in Trophy Club community, and posting has a long shelf life. Mrs. Tiffany posed several
questions to the Council. “What does the Town want the World to know about Trophy Club?” She responded that
Trophy Club is recognized as one of best cities to live in Texas, recognized as the safest town in Texas, has great
schools, state-of-the-art parks, a walkable biking and golf cart community, beautiful neighborhoods, churches, places
to shop, and superior water; this in itself makes Trophy Club a great place to call Home. “What might a prospective
resident learn about Trophy Club through the recent Facebook chatter?’ She felt the answer would be disrespect
for individuals, having a mean spirit when posting on Facebook, posting accusations, is the truth being told or seeing
how many replies a person receives, and summed this up as adult bullying, not to mention the nasty language
describing individuals is self-revealing of the person posting. She shared that Trophy Club is a community of families
where residents shop together, go to church together, play ball together and plant flags together and this is not a
happy place to live when residents are suspicious of others’ intentions, insults and disrespect. She also shared that
the Mayor, Council and Volunteers deserve respect, appreciation for investing their time, energy and passion to do
a job that many do not want to tackle and felt many do not know the sacrifices that Council and volunteers make to
help Trophy Club be a great place to call Home. She felt that Facebook has a way of showing the heart and soul of a
person, a company and a town. She stated that her number #1 reason for speaking tonight was the recent Facebook
chatter had a direct hit on her, as the Chairwoman of the recent Mother’s Day Art & Garden Festival. The event that
took 15 months to plan and deliver a wonderful event for Trophy Club. She recently received a question from one
of her sponsors who asked do they want to participate in future events based on what they read on the Trophy
Club’s recent Facebook page. And, if we want to think that Trophy Club has great employees, that is true, and to
think that a business doing their research on Trophy Club may have some kind of influence, and if the citizens want
others to view Trophy Club as the best place to call home, then citizens individually need to be responsible to put
their best foot forward as an individual.
Mrs. Tiffany challenged the citizens of Trophy Club to ponder these questions before posting on Facebook: 1) Is the
post true? 2) Is it necessary to put this post out there? 3) Can my words be inspiring? 4) Can my words be kind?
She also encouraged citizens to come forth to Council, share their heart, and let the whole world hear. She
commented that Facebook has a value and encouraged everyone to use it with the following in mind, Trophy Club
cannot buy integrity, appreciation, and kindness for the citizens. She shared a Bible quote of “we reap what we sow”
and believes this comes into play with Facebook. Mrs. Tiffany shared that Trophy Club was created fifty years ago
and hopes to see it continue to completion with vision, challenging work, passion, sacrifice and teamwork by those
who come before us and those that will follow. She also acknowledged the Council Members and her appreciation
for every person who continues to invest their time in Trophy Club, and felt the need to share these thoughts because
of the caring for the Town. She closed with “Trophy Club is a great place to call Home; let’s take responsibility for
it.”
ANNOUNCEMENTS AND REPORTS
1. Introduction of New Employee, Sumner Haye, Recreation Superintendent. (W. Carroll)
Mr. Carroll introduced Mr. Sumner Haye, new Recreation Superintendent who began yesterday. Mr. Carroll shared
that Mr. Haye comes with 8 years of experience previously with the City of McKinney’s Parks Department and
welcomed him to the Trophy Club Team. Mr. Haye introduced his wife, Channing and daughter Harper Grace. Mayor
Fleury welcomed Mr. Haye to the Trophy Club Family.
2. Report on Upcoming Events. (W. Carroll)
Mr. Carroll reported the Fourth of July plans are in progress with three main events scheduled for the day, including
food vendors, live music, and children’s activities. He shared the Patriot Run at Byron Nelson High School begins
with check in at 6:30 am and the race starting at 7:15 am; The Parade of Patriots, facilitated by the Stars & Stripes
Committee, begins at 9:30 am and the day ends with a 30 minute Display of Fireworks starting at 9:30 pm.
PROCLAMATION(S)
June 8, 2021 Page 4 of 8
3. Issuance of Proclamation 2021-15 recognizing the Passing of former Mayor Marshall Engelbeck. (Mayor
Fleury)
Mayor Fleury read and moved to approve Proclamation 2021-15. Council Member Sheridan seconded the motion.
The motion carried as follows:
AYE: Wilson, Sheridan, Monger, Mayor Pro Tem Lamont, and Mayor Fleury
NAY: None
ABSENT: Shoffner, Geraci
Mayor Fleury announced that the Proclamation would be mailed to Mrs. Engelbeck and thudded that flowers were
sent to the family.
4. Issuance of Proclamation 2021-16 proclaiming June as LGBTQ+ Pride Month. (Mayor Fleury)
Mayor Fleury read Proclamation 2021-16 into the record. Council Member Monger thanked Mayor Fleury for her
leadership in proclaiming Pride Month. He stated he became aware of this hate and intolerance for others when his
daughter came out. He shared that she is a law enforcement officer in New York, dedicated to protecting her
community, and is wonderful person. During COVID, she and her partner stayed with the family for eight months
while touring various Texas communities where they experienced hate and discrimination. Council Member Monger
shared he was astounded, embarrassed and angry by the treatment they received. He also stated the need for
proclamations like this help draw attention to stop the hate and demand that it end, as what could be greater in life
than to love and be loved. He shared his love for his daughter and expressed how proud he is of her and supports
her right to love whomever she chooses.
Mayor Fleury moved to approve Proclamation 2021-16. Council Member Monger seconded the motion. The motion
carried as follows:
AYE: Wilson, Sheridan, Monger, Mayor Pro Tem Lamont, and Mayor Fleury
NAY: None
ABSENT: Shoffner & Geraci
Mayor Fleury invited Mr. Eric Bright and Seth to accept Proclamation 2021-16. She thanked Mr. Bright for pointing
out an issue relating to Trophy Club’s EEOC Statement and documents that are being revised. Eric thanked Mayor
Fleury and Council for making sure Trophy Club stands for Love. A photo was taken of the presentation and Mayor
Fleury thanked them for their attendance.
CONSENT AGENDA
5. Take appropriate action naming Wade Carroll as Interim Town Manager. (Mayor Fleury)
6. Take appropriate action naming Patrick Arata as Acting Town Manager for the time period(s) that the Interim
Town Manager is absent. (W. Carroll)
7. Take appropriate action regarding the Town Council Meeting Minutes for the Special Called Meeting dated
May 19, 2021 and Regular Meeting dated May 25, 2021. (L. Vacek)
Mayor Fleury highlighted Item #5 on the Consent Agenda. She stated Mr. Carroll has served as Interim Town
Manager for 6 months during the past 2 years. During his service as Assistant Town Manager, he oversaw multiple
departments, including Parks & Recreation, Information Technology, Human Resources, Community Development,
and Streets & Facilities, combined with his extensive background in Public Safety aw 5h3 previous Southlake Fire
Chief. She added that Mr. Carroll is the first Interim Town Manager from within Town Hall and is well known and
well liked by Council, the Community, and Staff. She also shared his management style is a good fit and Council will
vote his appointment as Interim Town Manager.
June 8, 2021 Page 5 of 8
Council Member Lamont moved to approve the consent agenda Items 5, 6, and 7. Council Member Monger
seconded the motion. The motion carried as follows:
AYE: Wilson, Sheridan, Monger, Mayor Pro Tem Lamont, and Mayor Fleury
NAY: None
ABSENT: Shoffner & Geraci
10. PUBLIC HEARING – Case PD-AMD-21-001 (Townhome Open-Air Accessory Structures). (L. Payne)
a. Conduct a Public Hearing for a request to amend PD Planned Development District No. 30 (PD-30) to revise
language in Section 11.F.5.a.iv of the Development Standards to allow for open-air accessory structures on
the townhome properties, located on Claire Drive in the Trophy Club Town Center on the northeast corner
of Trophy Club Drive and SH 114.
Mayor Fleury declared the Public Hearing open at 7:34 pm for Case PD-AMD-21-001 (Townhome Open-Air
Accessory Structures).
Mrs. Payne reported that Townhome Owners on Claire Drive and Trophy Club Town Center would like to build a
shade structure that would block the direct sun to enjoy their backyards. She stated these properties are within the
PD-30 Development District and the Development Standards state that accessory buildings shall not be allowed on
Townhome Lots. She also stated it is unclear if the original intent was to prohibit enclosed buildings or to prohibit
all accessory structure. Staff believes residents should be able to build open-air structures for shade and make their
backyards a more user-friendly space.
Ms. Payne read the proposed language that would amend the Townhome requirements for PD-30:
“Enclosed accessory buildings shall not be allowed on residential lots. This includes, but is not limited to,
greenhouses, storage sheds, workshops, guesthouses, and garages. Open-air accessory structures such as patio
covers, pergolas, arbors, cabanas, pavilions, and gazebos are allowed. The conditions include that each shade open-
air accessory structure shall be detached from the residential dwelling, shall be located in the backyard, shall be a
minimum of 6 feet from rear and side lot lines, match the Town’s Structure Ordinance and may have up to one wall.”
Mrs. Payne reported the Public Hearing notice was distributed and Staff received one inquiry with objection. The
Planning & Zoning Board considered said item on June 3, 2021 and discussed Hogan’s Glen concern of potential
storm water run-off. Since most shade structures will be built over the existing concrete pads that were poured with
each Townhome; Planning & Zoning Board determined that allowing these accessory structures would not add to
the storm water run-off. This item was unanimously recommended for approval and Staff also recommends
approval of the proposed aforementioned amendments.
Mayor Fleury referenced the existing concrete pads, and asked if there would be an allowance for a case-by-case
variance in the event for a request to pour for extra concrete. Mrs. Payne confirmed most of the yards are small;
maybe 5-10 feet in depth, and their concrete pad takes up most of the space, with only five backyards long enough
to have room to pour a 2nd concrete pad. Mayor Fleury felt the concern lies with pouring another pad and perhaps
could be a compromise for existing pads while the other five are handled case by case. Mayor Fleury called upon
Mr. Jessup to speak.
Mr. Jessup stated an unofficial poll was taken within his Townhome neighborhood and all but one owner was in
favor of the open-air accessory. That particular owner was concerned that the structures all maintain a uniform
look, nothing else. Mr. Jessup offered to share the renderings of his proposed structure to anyone to inspect.
Mr. Mency stated that land engineering is not a precise science; PD-30 has been studied by many engineers and
feels there is a failure of the run-off control and silting downstream, which has resulted in major litigation with many
defendants. He added that some of the yards are large enough for pads to be considerable in size, recognizing the
residents do not want to sit out in the hot sun, and suggested that said item be tabled until engineers can study the
issue from every angle.
June 8, 2021 Page 6 of 8
Mayor Fleury asked if anyone else wished to speak during the Public Hearing. There being none, Mayor Fleury
declared the Public Hearing closed at 7:40 pm.
b. Take appropriate action regarding Ordinance 2021-12 for a request to amend PD Planned Development District
No. 30 (PD-30) to revise language in Section 11.F.5.a.iv of the Development Standards to allow for open-air
accessory structures on the townhome properties, located on Claire Drive in the Trophy Club Town Center on the
northeast corner of Trophy Club Drive and SH 114.
Council Member Sheridan asked Mrs. Payne if additional engineering were scheduled for when PD-30, Phase 3
begins construction or is the engineering and drainage completed. Mrs. Payne confirmed there is additional
engineering left to complete for the retail phase. Council Member Sheridan shared this would mean when the
normal development takes place, an area drainage map, information and data would be forthcoming and this
would not necessarily correct or solve the problem.
Council Member Sheridan made a motion to approve the proposed changes to Ordinance 2021-12, Section
ii.F.4.a.iv as follows: on #2, delete the words “cabanas”, “pavilions”, delete the following sentence “and may
have up to one wall” and add a number #3 to read “accessory structure maximum height is the lower of 12 feet
or the top of the stone wall to the west side of the townhomes”.
Town Attorney Dodd asked for confirmation that Council Member Sheridan is referring to a stone wall on the
west side. Council Member Sheridan stated there is a retaining wall with another wall on top of it located on the
west side between the townhomes and commercial side. Regarding the 12 foot or lower of, there are only so
many townhomes that a have a stone wall behind it. Council Member Geraci seconded the motion.
Council Member Sheridan stated the wording with his motion is due to his experience as a retired real estate
development/home builder/commercial construction builder and has previously built townhomes. He also
shared townhomes are a single-family attached, high-density product. He stated that cabanas are typically a hut
or shelter and as defined in the Trophy Club Ordinance. He noted the one wall proposed was not discussed at
the recent Planning & Zoning Board Meeting per confirmation with a Board Member. Council Member Sheridan
referenced the Ordinance being presented and noted that the Rules and Requirements in Section 14 of the
Town’s Ordinance allow for a 20-foot wall/structure. He gave an example of driving behind the Aloft Hotel and
seeing a 20-foot structure and could not vote in favor of this. His recommendation was to put a wall between
the hotel and the Townhomes, especially for privacy on both sides. Lastly, he pointed out the Ordinance does
not list what the wall will be made from. In addition, the current Ordinance does allow metal if approved by the
Town Planner. He reiterated his feelings against adding a wall that does not belong with Open-Air Structures.
Mayor Pro Tem Lamont recommended sending this item back to Planning & Zoning to further discuss Council
Member Sheridan’s concerns. Council Member Wilson stated he understood Council Member Sheridan’s
concern about the cabana and pavilion height not being appropriate, but asked for clarification if the issue relates
to what goes on in someone’s backyard is based on what he thinks is appropriate or if it deals directly with
drainage or some other issue. He added that he does not feel it is his place to tell someone what to put in their
backyard. Council Member Monger commented that the issue has become more complicated and should be sent
back to Planning & Zoning for re-evaluation. Council Member Sheridan agreed. Council Member Geraci agreed
with Council Members’ Wilson, Monger and Sheridan that said item be sent back to Planning & Zoning for further
discussion with the list of items Council Member Sheridan brought to the table.
Mayor Fleury asked if the Townhome’s had an HOA. Mrs. Payne confirmed they do have an HOA in place. Mrs.
Payne added that the words “cabana”, “pergola”, “pavilion” or “patio covering” are used by contactors but
reference a structure. She also stated the issue regarding the wall is not their biggest concern, as most owners
want a patio covering/roof for protection from the sun. Mayor Fleury asked for clarification regarding the height
issue. Mrs. Payne reported the accessory structure code can go up to 20 feet but the height can be changed to
12 feet in the amendment. Mayor Fleury asked for the average height on these type structures. Mrs. Payne
stated a roof with a peak often goes up to 15 feet, while a flat top roof typically starts at 9-12 feet. She added if
the issue pertains to the Engineering side affecting the storm water run-off, Teague, Nall and Perkins would be
consulted to evaluate and would involve additional time. Mayor Fleury confirmed all of the properties have
existing concrete pads, with five townhomes having room to add an additional pad with the main concern being
the pouring of the concrete pad, not so much the construction of the structure. Mrs. Payne confirmed that was
correct.
June 8, 2021 Page 7 of 8
Mayor Pro Tem Lamont asked Town Attorney Dodd if the proper channel is to turn down the motion and make
a new motion to send the item back to Planning & Zoning or make an amendment to motion on the table. Mr.
Dodd stated the motion before Council is the motion made by Council Member Sheridan with his changes, and if
that motion is turned down, another motion could be made, or direct this item to be sent back to Planning &
Zoning with specifics. Mrs. Vacek stated the motion could also be withdrawn. Council Member Sheridan
withdrew his motion and supported sending this item back to Planning & Zoning with his comments attached for
further discussion. Council Member Geraci agreed with Council Member Sheridan’s withdrawal of his motion.
Mr. Dodd confirmed there is no longer a motion on the floor.
Council Member Sheridan moved to send Agenda Item #10 back to Planning & Zoning for further consideration.
Council Member Monger seconded the motion.
Mayor Pro Tem Lamont asked if this item would have to be re-published in the newspaper. Mr. Dodd confirmed
the Public Hearing was closed but if substantial changes are made, a new notice for publication would be
required. Council Member Wilson voiced his concerns, which have been raised with the pouring of new concrete
pads and did not feel it was Council’s place to tell someone what goes in their backyard. Council Member Wilson
stated he would offer a less amended Ordinance. Council Member Monger withdrew his second on the motion
made by Council Member Sheridan. The motion made by Council Member Sheridan failed due to lack of a
second.
Mayor Fleury moved to approve Ordinance 2021-12 with the following changes: not allow the structure to
exceed 15 feet, not allow additional pouring of concrete pad and not allow any masonry or metal walls. Council
Member Wilson seconded the motion. The motion carried as follows:
AYE: Wilson, Sheridan, Monger, Geraci, Mayor Pro Tem Lamont, and Mayor Fleury
NAY: None
ABSENT: Shoffner
INDIVIDUAL ITEMS
8. Presentation of Town of Trophy Club Citizen Survey Results. (W. Carroll)
Mr. Carroll introduced Ms. Emily Goodman, of EMC Research, and key liaison who has done an outstanding job
working with Anita, himself and the former Town Manager in putting together the citizen survey with the necessary
questions. The responses will help guide the future of Trophy Club. Mr. Carroll shared his excitement with the
number of returned responses, as 360 responses were required for the survey to be statistically valid. The final
number of responses came in at 1,014 and the results exhibit the will of the people.
Ms. Goodman reported the survey was designed for citizens 18 and older and was conducted between April 6 - May
5, 2021. She stated that paper surveys were mailed to every address in Trophy Club, with residents having the option
to complete it on the paper version or submit answers through a link on the Town’s Website. Reminders were sent
and the response rate was incredible, showing that the citizens are very optimistic of where the Town is going,
feeling very connected to Trophy Club, with a strong sense of community and generally satisfied.
Audio Video (A/V) difficulties were encountered at this time. Mayor Fleury expressed her desire for all residents to
see the citizen survey results and suggested Ms. Goodman reschedule for a future Town Council when the A/V Issues
have been resolved.
9. Pickle Ball Update. (T. Jaramillo)
Mr. Jaramillo reported that the PIckleball comments on the recent Citizen Survey had been reviewed and determined
this was this was not a high priority for Trophy Club Residents. He stated that this project would be placed on
temporary hold until the Tennis Courts are up and running at Medlin Middle School, which has a scheduled
completion date for Summer 2022. He also reported that Harmony Park and Independence Park West have the
blended lines on their Tennis Courts allowing players to play Tennis or Pickleball.
June 8, 2021 Page 8 of 8
11. Resolution 2021-03 approving and submitting the Trophy Club Town Council Vote for Sue Tejml to the
Denco Area 9-1-1 District Board of Managers. (Mayor Fleury)
Mayor Pro Tem Lamont moved to approve Resolution 2021-03 submitting the Trophy Club Town Council Vote
for Sue Tejml to the Denco Area 9-1-1 District Board of Managers. Council Member Monger seconded the motion.
The motion carried as follows:
AYE: Wilson, Sheridan, Monger, Geraci, Mayor Pro Tem Lamont, and Mayor Fleury
NAY: None
ABSENT: Shoffner
EXECUTIVE SESSION
12. Executive Session pursuant to the following sections of the Texas Government Code, Annotated, Chapter
551 (Texas Open Meetings Act).
Mayor Fleury recessed the meeting into Executive Session at 8:09 pm pursuant to the following sections of the Texas
Government Code, Annotated, Chapter 551 – Texas Open Meetings Act to discuss Item 12 a) and Item 12 b) denoted
as follows.
a) Section 551.087 Economic Development – Deliberate Negotiations regarding possible incentives.
b) Section 551.072 Real Property – Deliberate possible Real Property purchase.
REGULAR SESSION
Mayor Fleury reconvened the meeting into Regular Session at 8:57 PM.
13. Take appropriate action regarding Executive Session.
No action was taken.
ADJOURNMENT
Mayor Fleury adjourned the meeting at 8:57 PM.
___________________________________
Alicia L. Fleury, Mayor
Attest:
_______________________________________
Leticia Vacek, TRMC/CMC/MMC
Town Secretary/RMO
Page 1 of 2
To: Mayor and Town Council
From: Mike Erwin, Finance Manager
CC: Wade Carroll, Interim Town Manager
Leticia Vacek, Town Secretary
Re: Notice of Intent 2021 CO’s
Town Council Meeting, June 22nd, 2021
Agenda Item:
Consider and take appropriate action regarding a Resolution relating to the giving of Notice of
Intention to issue Town of Trophy Club, Texas Combination Tax and Revenue Certificates of
Obligation, Series 2021; and providing an effective date (M. Erwin).
Strategic Link:
Administrative & Financial Services – Exercise fiscal discipline in all Town operations.
Background and Explanation:
The resolution before the Council relates to providing a Notice of Intention to issue Certificates
of Obligation in an amount not to exceed $4.5M for the purposes of:
Drainage Projects
Parks Projects
Streets Projects
Upon approval of the resolution the Notice of Intention will be advertised for two consecutive
weeks the first of which will be before June 25, 2021. The ordinance authorizing the issuance is
scheduled to be before Council at the August 24, 2021 meeting at 7:00 pm.
Financial Considerations:
The Town’s Interest and Sinking Fund tax rate of $0.11 per hundred will remain constant after
this action.
Review:
Not applicable.
Page 2 of 2
Board/Commission/ or Committee Recommendation:
This action was discussed at both the Budget and Finance sub-committee meeting and at the
Council work session.
Staff Recommendation:
Staff recommends approval to move forward with the Notice of Intention for the 2021
Certificates of Obligation for the Parks Improvements and Street and Drainage projects, and
professional services associated with the projects and issuance.
Attachment(s):
Resolution 2021-05 Authorizing Publication of Notice of Intent for 2021 Combination Tax
and Revenue Certificate of Obligations
Town Council Approval:
Mayor Alicia Fleury or designee
#8068740.1
RESOLUTION NO. 2021-05
A RESOLUTION BY THE TOWN COUNCIL OF THE TOWN OF TROPHY
CLUB, TEXAS, AUTHORIZING PUBLICATION OF NOTICE OF INTENTION
TO ISSUE COMBINATION TAX AND REVENUE CERTIFICATES OF
OBLIGATION; AUTHORIZING THE PREPARATION OF A PRELIMINARY
OFFICIAL STATEMENT AND NOTICE OF SALE; AND PROVIDING FOR
OTHER MATTERS INCIDENTAL THERETO
WHEREAS, the Town Council of the Town of Trophy Club, Texas (the “Town”) deems it
advisable to issue certificates of obligation (the “Certificates”) of the Town in accordance with the
notice hereinafter set forth; and
WHEREAS, the Town desires to authorize the preparation of a preliminary official
statement (the “Preliminary Official Statement”) and notice of sale (the “Notice of Sale”) in
anticipation of its issuance of the Certificates; NOW, THEREFORE
BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS
THAT:
Section 1. The findings, determinations, definitions and recitations set out in the
preamble to this resolution are found to be true and correct and are hereby adopted by Town
Council and made a part hereof for all purposes.
Section 2. The Town Secretary is hereby authorized and directed to cause to be
published in the manner required by law and in substantially the form attached hereto as Exhibit
A, a notice of the Town’s intention to issue the Certificates (the “Notice”).
Section 3. The Notice shall be published once a week for two (2) consecutive weeks
in a newspaper that is of general circulation in the Town, the date of the first publication to be at
least forty-six (46) days before the date tentatively set in the Notice for the passage of the ordinance
authorizing the issuance of the Certificates. In addition, the Notice shall be posted continuously
on the Town’s website for at least forty-five (45) days before the date tentatively set in the Notice
for the passage of the ordinance authorizing the issuance of the Certificates.
Section 4. The Town hereby authorizes the preparation and distribution of a Notice of
Sale, if required, and Preliminary Official Statement relating to the Certificates and authorizes the
Town Manager or the Director of Finance to approve the contents of and deem final such
Preliminary Official Statement within the meaning and for the purposes of paragraph (b)(1) of
Rule 15c2-12 under the Securities Exchange Act of 1934.
Section 5. For purposes of section 1.150-2(d) of the Treasury Regulations, this Notice
serves as the Town’s official declaration of intent to reimburse itself from proceeds of the
Certificates in the maximum principal amount and for expenditures paid in connection with the
projects, each as set forth in Exhibit A hereof. Any such reimbursement will only be made (i) for
an original expenditure paid no earlier than 60 days prior to the date hereof and (ii) not later than
18 months after the later of (A) the date the original expenditure is paid or (B) the date the project
#8068740.1 -2-
to which such expenditure relates is placed in service or abandoned, but in to event more than three
years after the original expenditure is paid.
Section 6. The Town’s financial advisor, SAMCO Capital and bond counsel,
Bracewell LLP, are authorized and directed to proceed with the necessary arrangements for the
sale of the Certificates in accordance with the aforesaid Notice of Sale and Preliminary Official
Statement.
Section 7. The Mayor, Town Manager, Director of Finance, Town Secretary, and other
officers and agents of the Town are hereby authorized and directed to do any and all things
necessary or desirable to carry out the provisions of this resolution.
Section 8. This resolution shall take effect immediately upon its passage.
[Execution Page to Follow]
#8068740.1
PASSED AND APPROVED on this the 22nd day of June, 2021 by the Town Council of
the Town of Trophy Club, Texas.
Town Secretary
Town of Trophy Club, Texas
Mayor
Town of Trophy Club, Texas
[SEAL]
#8068740.1 A-1
EXHIBIT A
NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION
NOTICE IS HEREBY GIVEN that the Town Council of the Town of Trophy Club, Texas
(the “Town”), will meet at the Town Council Chambers, 1 Trophy Wood Drive
Trophy Club, TX 76262, at 7:00 p.m., on the 24th day of August, 2021 (unless alternative meeting
arrangements are required to address public health concerns, which meeting arrangements will be
specified in the notice of such meeting posted in accordance with applicable law), which is the
time and place tentatively set for the passage of an ordinance and such other action as may be
deemed necessary to authorize the issuance of the Town’s Combination Tax & Revenue
Certificates of Obligation, Series 2021 (the “Certificates”), in the maximum aggregate principal
amount not to exceed $4,500,000, payable from the levy of a direct and continuing ad valorem tax
against all taxable property within the Town sufficient to pay the interest on this series of
Certificates as due and to provide for the payment of the principal thereof as the same matures, as
authorized by Chapter 271, Subchapter C, Texas Local Government Code, as amended, and from
all or a part of the surplus revenues of the Town’s municipal drainage utility system, such pledge
of surplus revenues being limited to $1,000, bearing interest at any rate or rates not to exceed the
maximum interest rate authorized by law, as shall be determined within the discretion of the Town
Council of the Town at the time of issuance of the Certificates, and maturing over a period not to
exceed forty (40) years from the date of issuance, for the purposes of evidencing the indebtedness
of the Town for all or any part of the costs associated with (i) designing, developing, constructing
and acquiring drainage improvements and facilities within the Town, including the acquisition of
land therefor; (ii) designing, developing, constructing, improving and renovating Town park and
recreation facilities, including the acquisition of land therefor, (iii) designing, developing,
constructing, improving, extending, and expanding streets, thoroughfares, sidewalks, bridges, and
other public ways of the City, including streetscaping, streetlighting, right-of-way protection,
utility relocation, and related storm drainage improvements; and acquiring rights-of-way in
connection therewith, (iv) professional services incurred in connection with items (i) through (iii)
and to pay the costs incurred in connection with the issuance of the Certificates. The estimated
combined principal and interest required to pay the Certificates on time and in full is $5,545,063.
Such estimate is provided for illustrative purposes only, and is based on an assumed interest rate
of approximately 3.00%. Market conditions affecting interest rates vary based on a number of
factors beyond the control of the Town, and the Town cannot and does not guarantee a particular
interest rate associated with the Certificates. As of the date of this notice, the aggregate principal
amount outstanding of tax-supported debt obligations of the Town is $19,219,000. Based on the
Town’s expectations, as of the date of this notice, the combined principal and interest required to
pay all of the outstanding tax-supported debt obligations of the Town on time and in full is
$22,716,199.
#8068740.1 -2-
WITNESS MY HAND AND THE OFFICIAL SEAL OF THE TOWN, this 22nd day of
June, 2021.
Leticia Vacek
Town Secretary
Town of Trophy Club, Texas
B-1
#8068740.1
#8068740.1
CERTIFICATE FOR RESOLUTION
THE STATE OF TEXAS §
COUNTY OF TROPHY CLUB §
I, the undersigned officer of the Town Council of the Town of Trophy Club, Texas, hereby
certify as follows:
1. The Town Council of the Town of Trophy Club, Texas, convened in a regular
meeting on the 22nd day of June, 2021, at the regular meeting place of the Town Council, and the
roll was called of the duly constituted officers and members of said Town Council, to wit:
Alicia Fleury Mayor
Greg Lamont Mayor Pro Tem , Place 1
Greg Wilson Council Member, Place 2
Dennis Sheridan Council Member, Place 3
Karl Monger Council Member, Place 4
Michael Geraci Council Member, Place 5
Philip Shoffner Council Member, Place 6
and all of said persons were present, except the following absentee(s): _____________________,
thus constituting a quorum. Whereupon, among other business, the following was transacted at
said meeting: a written
RESOLUTION NO. ____________
A RESOLUTION BY THE TOWN COUNCIL OF THE TOWN OF TROPHY
CLUB, TEXAS, AUTHORIZING PUBLICATION OF NOTICE OF INTENTION
TO ISSUE CERTIFICATES OF OBLIGATION; AUTHORIZING THE
PREPARATION OF A PRELIMINARY OFFICIAL STATEMENT AND
NOTICE OF SALE; AND PROVIDING FOR OTHER MATTERS INCIDENTAL
THERETO
was duly introduced for the consideration of said Town Council. It was then duly moved and
seconded that said resolution be adopted; and, after due discussion, said motion, carrying with it
the adoption of said resolution, prevailed and carried by the following vote:
Member(s) of Town Council shown present voted “Aye.”
Member(s) of Town Council shown present voted “No.”
2. A true, full and correct copy of the aforesaid resolution adopted at the meeting
described in the above and foregoing paragraph is attached to and follows this certificate; that said
#8068740.1 -2-
resolution has been duly recorded in said Town Council's minutes of said meeting; that the above
and foregoing paragraph is a true, full and correct excerpt from said Town Council's minutes of
said meeting pertaining to the adoption of said resolution; that the persons named in the above and
foregoing paragraph are the duly chosen, qualified and acting officers and members of said Town
Council as indicated therein; that each of the officers and members of said Town Council was duly
and sufficiently notified officially and personally, in advance, of the date, hour, place and purpose
of the aforesaid meeting, and that said resolution would be introduced and considered for adoption
at said meeting, and each of said officers and members consented, in advance, to the holding of
said meeting for such purpose; that said meeting was open to the public as required by law; and
that public notice of the date, hour, place and subject of said meeting was given as required by
Chapter 551, Texas Government Code.
SIGNED AND SEALED this ____ day of _____________, 2021.
Leticia Vacek
Town Secretary
Town of Trophy Club, Texas
[SEAL]
Town of Trophy Club, TX
Community Survey
April-May 2021
Evaluation only.Evaluation only.
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EMC #21-8081 Trophy Club Community Survey | 2
Methodology
Survey of Trophy Club residents ages 18 and older
Survey conducted April 6 – May 5, 2021
1,014 surveys completed, including 561 by mail and 453 online; overall margin of error ±3
percentage points
•Reminders were sent via email, text message, and Interactive Voice Response (IVR) telephone calls
Data weighted by key household demographics to better reflect the most recent U.S.
Census estimates for residential households in the Town of Trophy Club, TX
Please note that due to rounding, some percentages may not add up to exactly 100%.
Evaluation only.Evaluation only.
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EMC #21-8081 Trophy Club Community Survey | 3
Response Heat Map
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Respondent Profile
(self-ID)
Evaluation only.Evaluation only.
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EMC #21-8081 Trophy Club Community Survey | 5
Respondent Profile
Q67-71.
18-29
30-39
40-49
50-64
65 or over
(No response)
5%
16%
24%
34%
21%
1%
Men
49%
Women
49%
Other/(N/A)
2%
Gender Age
White
87%
BIPOC
13%
Ethnicity
Employment
College
70%
Non-
College
30%
Education
Employed
66%
Retired
20%
Other
14%
Evaluation only.Evaluation only.
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EMC #21-8081 Trophy Club Community Survey | 6
Respondent Profile
Q61-66.
Voter Registration
Less than 2 years
2-5 years
6-10 years
11-20 years
More than 20 years
12%
21%
31%
17%
19%
Length of Residence
Registered
to vote
95%
Not
registered
5%
Children in Household
Child <18
in
household
45%
No child <18 in
household
55%
Marital Status Household Size
Very active
Somewhat active
Somewhat inactive
Very inactive
(No response)
18%
41%
29%
11%
1%
Activity in Community
Married
84%
Single/Other
16%
[CELLR
ANGE]
44%
[CELLR
ANGE]
56%
Evaluation only.Evaluation only.
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EMC #21-8081 Trophy Club Community Survey | 7
Use of Trophy Club services
Q49-59. Have you used any of the following services in the Town of Trophy Club?
Parks and recreation facilities are widely used.
Harmony Park
Trophy Club Park
Independence Park
Sports fields and facilities
Trophy Club pool
Police services
Freedom Dog Park
Fire department/EMS services
Youth Rec league
Youth, adult, or senior programming
Adult Rec league
72%
68%
59%
57%
52%
48%
46%
34%
25%
25%
7%
28%
32%
41%
43%
48%
52%
54%
66%
75%
75%
93%
Yes No/(No response)
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EMC #21-8081 Trophy Club Community Survey | 8
Use of Trophy Club services
Q49-59. Have you used any of the following services in the Town of Trophy Club?
Families are very likely to have used park and rec facilities.
Harmony Park
Trophy Club Park
Independence Park
Sports fields and facilities
Trophy Club pool
Freedom Dog Park
Police services
Youth Rec league
Youth, adult, or senior programming
Fire department/EMS services
Adult Rec league
90%
84%
79%
77%
76%
52%
51%
40%
36%
32%
10%
58%
55%
43%
41%
33%
41%
45%
13%
16%
36%
5%
Has child <18 in HH No children in HH % uses service
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EMC #21-8081 Trophy Club Community Survey | 9
Preferred Source of Information
Q60. How do you prefer to receive information from/about Trophy Club? (MULTIPLE RESPONSES ACCEPTED)
Over two-thirds of respondents name email as a preferred source of information.
E-mail
Mobile alerts
Digital marquees
Trophy Club website
Social media
Mail
Something else
Don’t know
69%
54%
50%
46%
42%
27%
2%
1%
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Issue Environment
Evaluation only.Evaluation only.
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EMC #21-8081 Trophy Club Community Survey | 11
Right Direction/Wrong Track
The community feels extremely positive about the direction of Trophy Club.
Right Direction
95%
Wrong Track
4%(Don't Know)
1%
Q2. How do you feel about the way things are going in Trophy Club?
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EMC #21-8081 Trophy Club Community Survey | 12
Most Important Problem
Traffic/Congestion
Lack of public services (community center/library)
Taxes/High property taxes
Lack of businesses/retail stores
Crime/Safety
Roads/lack of/road maintenance
Upkeep of the City/Enforcing ordinances
Division among residents
Revenue/spending/appropriation of funds
Keeping the character/small town feeling
Aging/Lack of infrastructure
Utilities/Cost of utilities/Water quality
Quality of schools/School funding
Other
Don't know/ Nothing
12%
10%
9%
5%
4%
4%
4%
3%
3%
3%
3%
2%
2%
10%
26%
Over a quarter of residents who responded did not have one most important problem for the Town of Trophy Club come to
mind. Local traffic, a lack of community resources, and high tax rates are top-of-mind issues for about one in ten respondents.
Q3. What do you think is the most important issue facing Trophy Club today? (OPEN END)
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EMC #21-8081 Trophy Club Community Survey | 13
Most Important Problem
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EMC #21-8081 Trophy Club Community Survey | 14
Sense of Community
A large majority of respondents indicate their sense of community in Trophy Club is strong.
Q4. Would you say the sense of community that you feel living in Trophy Club is…Strong Weak (Don't know/Refused)
No sense of community, 4%
Very Strong, 32%
Very Weak, 1%
Somewhat Strong, 52%
Somewhat Weak, 10%
Strong
84%
Weak
15%
(Don't know/Refused)
1%
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EMC #21-8081 Trophy Club Community Survey | 15
Overall
Men <50 (22%)
Men 50+ (29%)
Women <50 (23%)
Women 50+ (26%)
Lived in TC <5 years (33%)
Lived in TC 6-10 years (31%)
Lived in TC 11-20 years (17%)
Lived in TC 21+ years (19%)
Child <18 in household (45%)
No child in household (55%)
Active in community (59%)
Inactive in community (41%)
32%
33%
29%
36%
32%
31%
36%
35%
26%
35%
30%
39%
24%
52%
52%
51%
50%
52%
54%
49%
45%
58%
50%
53%
50%
54%
1%
1%
2%
0%
1%
1%
0%
2%
2%
1%
1%
1%
1%
10%
10%
12%
10%
8%
9%
9%
13%
11%
10%
10%
8%
13%
1%
2%
1%
2%
1%
1%
2%
1%
0%
1%
2%
2%
1%
4%
2%
5%
1%
6%
3%
3%
4%
4%
2%
4%
1%
6%
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
Very
strong
Somewhat
strong
(Don't
know)
Somewhat
weak
Very
weak
No sense of
community
Sense of Community by Subgroups
Q4. Would you say the sense of community that you feel living in Trophy Club is…
A majority of respondents say they feel some level of connection in Trophy Club. Self-identified active residents, younger
residents, and parents with at least one child in their household report a slightly stronger sense of community than others.
Total
Strong
Total
Weak
Net
Strong
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Priorities and Satisfaction Ratings
for Trophy Club Services
Evaluation only.Evaluation only.
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EMC #21-8081 Trophy Club Community Survey | 17
The overall job the Town of Trophy Club is doing
The overall safety of Trophy Club
The quality of life in Trophy Club
The overall quality of town services
The town of Trophy Club is doing communicating with residents
The management of town money
37%
70%
66%
46%
45%
18%
55%
28%
32%
48%
42%
58%
1%
1%
0%
5%
7%
2%
2%
5%
11%
16%
2%
3%
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
Excellent Good (Don't know)Only Fair Poor
Trophy Club Ratings
Q5-10. Please rate each of the following areas relating to the Town of Trophy Club.
Across the board, respondents give overwhelmingly positive ratings of Trophy Club. While the Town’s fiscal management does
not receive as intensely positive ratings, residents still give it an overwhelmingly positive rating.
Total
Pos.
Total
Neg.
Net
Pos.
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EMC #21-8081 Trophy Club Community Survey | 18
Satisfaction with Trophy Club Services
Q11-22. Please indicate how satisfied you are with each of the following items as it relates to
your experience living in Trophy Club. If you are unfamiliar with an item, please just say so.
All Trophy Club services receive a net satisfied rating from respondents, with residents most intensely satisfied with fire,
police, and trash and recycling services.
Fire department/EMS services
Trash and recycling services
Police services
Parks, playgrounds, and recreation areas maintenance
Sports fields and facilities maintenance
Traffic safety
80%
69%
69%
59%
56%
52%
9%
23%
21%
29%
21%
32%
10%
4%
8%
19%
1%
1%
6%
5%
3%
2%
12%
2%
1%
1%
1%
4%
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
Very
satisfied
Somewhat
satisfied
(Unfamiliar/
Don't know)
Somewhat
dissatisfied
Very
dissatisfied
Total
Sat.
Total
Dissat.
Net
Sat.
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EMC #21-8081 Trophy Club Community Survey | 19
Satisfaction with Trophy Club Services
Q11-22. Please indicate how satisfied you are with each of the following items as it relates to
your experience living in Trophy Club. If you are unfamiliar with an item, please just say so.
Over a third cannot rate their satisfaction with the town pool and youth, adult, and senior programming.
Street and road maintenance
Overnight parking policies
Quality of town pool
Enforcement of town codes
Economic development
Youth, adult, and senior programs
49%
42%
35%
29%
24%
20%
38%
25%
20%
40%
47%
29%
1%
11%
40%
8%
1%
35%
7%
13%
4%
15%
21%
11%
4%
9%
1%
8%
7%
6%
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
Very
satisfied
Somewhat
satisfied
(Unfamiliar/
Don't know)
Somewhat
dissatisfied
Very
dissatisfied
Total
Sat.
Total
Dissat.
Net
Sat.
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EMC #21-8081 Trophy Club Community Survey | 20
Priorities for Trophy Club
Q23-38. Below is a list of projects and services that the Town of Trophy Club currently provides or could consider providing
in the future. For each one, please indicate how high a priority that item should be for the Town of Trophy Club to focus on.
Providing fire and police services are the highest priorities to residents, followed by traffic safety and trash and recycling
services. Maintenance of streets, green areas, sidewalks, and sports fields are also ranked as high priorities for respondents.
Providing fire department and EMS services
Providing police services
Ensuring the safety of vehicles and pedestrians
Providing trash and recycling services
Filling potholes and maintaining streets
Maintaining parks, playgrounds, and recreation areas
Maintaining sidewalks
Maintaining sports fields and facilities
80%
75%
66%
57%
50%
40%
40%
30%
14%
17%
26%
35%
44%
50%
48%
50%
3%
4%
4%
5%
4%
8%
9%
13%
1%
2%
3%
2%
2%
1%
2%
5%
1%
1%
1%
1%
1%
1%
2%
6.60
6.47
6.38
6.23
6.20
5.96
5.91
5.56
7 - Very high priority 5-6 4/(Don't Know)2-3 1 - Very low priority Mean
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EMC #21-8081 Trophy Club Community Survey | 21
Priorities for Trophy Club
Q23-38. Below is a list of projects and services that the Town of Trophy Club currently provides or could consider providing
in the future. For each one, please indicate how high a priority that item should be for the Town of Trophy Club to focus on.
For certain items, like community engagement and promoting public safety campaigns, a larger percentage of respondents
are neutral or cannot rate them as priorities for Trophy Club. Creating pickleball courts is decidedly not a priority for residents.
Bringing a wider variety of retail and restaurants
Providing youth, adult, and senior programs
Improving community engagement
Partnering with neighboring cities to use their libraries
Partnering with neighboring cities to use their rec centers
Promoting public safety education campaigns
Upgrading parks and sports facilities
Creating dedicated pickleball courts
35%
26%
20%
31%
23%
17%
14%
5%
42%
44%
48%
33%
35%
35%
40%
15%
11%
17%
20%
13%
19%
25%
22%
17%
8%
10%
9%
12%
14%
16%
19%
20%
4%
3%
2%
10%
10%
6%
6%
44%
5.49
5.25
5.11
5.00
4.72
4.62
4.56
2.75
7 - Very high priority 5-6 4/(Don't Know)2-3 1 - Very low priority Mean
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EMC #21-8081 Trophy Club Community Survey | 22
Higher
Satisfaction
Lower
Satisfaction
Priority vs. Satisfaction Analysis
Lower Priority
Higher Priority
12
3 4
Higher Priority, Higher Satisfaction
These are the items that residents view
as high priorities and are satisfied with.
Items in this category should be
considered Trophy Club’s
most valued strengths.
Lower Priority, Higher Satisfaction
This quadrant represents services that
residents are satisfied with but are believed
to be lower priorities. While items in this
quadrant can be considered successes with
certain niche groups, for most, they are
not the most important issues.
Lower Priority, Lower Satisfaction
Items in this category are low-priority items for
residents and so lower performance here is not
a critical issue for them. Some of these items
may be raised by a vocal minority of residents
but, for the most part, focusing a lot of attention
on them will have a minimal impact on
improving overall attitudes.
Higher Priority, Lower Satisfaction
Items falling into this category should be
viewed as priorities for improvement.
These are the items that residents feel
are high priorities and that Trophy Club
could be doing better with.Evaluation only.Evaluation only.
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EMC #21-8081 Trophy Club Community Survey | 23
Priority vs. Satisfaction Analysis
2.8 3.0 3.2 3.4 3.6 3.8 4.0
5.0
5.2
5.4
5.6
5.8
6.0
6.2
6.4
6.6
6.8
7.0
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE][CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]Lower PriorityHigher PriorityHigher SatisfactionLower Satisfaction
12
3 4
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EMC #21-8081 Trophy Club Community Survey | 24
Trash Pickup Preference
I prefer the current trash pickup program with stationary
recycling bins and weekly bulk pickup.
I prefer to receive larger rolling trash and recycling carts, but
have less frequent bulk pickup.
I have no preference.
(Don't know/Refused)
66%
22%
8%
4%
Two in three residents are satisfied with keeping the current waste pickup program; just under a quarter would prefer the
larger rolling trash and recycling carts.
Q39. Please indicate which of the following is closer to your opinion. You may only choose one.
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Tax Sentiment
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EMC #21-8081 Trophy Club Community Survey | 26
The Town of Trophy Club has enough money; it just needs to do a better job of
making sure it is spent on the right priorities.
I trust the Town of Trophy Club to properly manage tax dollars.
I feel that I get good value for the taxes I pay to the Town of Trophy Club.
Taxes in this area are already high enough; I would vote against any tax increase
no matter what it’s used for.
Town services are important to our quality of life in Trophy Club, even if it
means raising taxes.
41%
25%
23%
39%
14%
48%
59%
54%
33%
42%
1%
0%
1%
0%
1%
9%
13%
16%
22%
29%
1%
3%
6%
5%
15%
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
Strongly
Agree
Somewhat
Agree
(Don't
Know)
Somewhat
Disagree
Strongly
Disagree
Trophy Club Tax Sentiment
Q40-44. Please indicate to what extent you agree or disagree with each of the following statements.
While just over half say Town services are important to quality of life even if it means raising taxes, nearly three in four
respondents agree they will vote against any tax increase in Trophy Club.
Total
Agree
Total
Disagree
Net
Agree
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EMC #21-8081 Trophy Club Community Survey | 27
Overall
Men <50 (22%)
Men 50+ (29%)
Women <50 (23%)
Women 50+ (26%)
Lived in TC <5 years (33%)
Lived in TC 6-10 years (31%)
Lived in TC 11-20 years (17%)
Lived in TC 21+ years (19%)
39%
39%
43%
27%
44%
37%
39%
42%
39%
33%
34%
32%
35%
33%
32%
33%
39%
32%
0%
0%
0%
1%
1%
1%
0%
1%
1%
22%
23%
18%
32%
16%
28%
22%
12%
20%
5%
4%
6%
5%
6%
3%
6%
6%
9%
[CELLRANGE]
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[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
Strongly
Agree
Somewhat
Agree
(Don't
Know)
Somewhat
Disagree
Strongly
Disagree
Tax Sentiment by Subgroups
Q44. Please indicate to what extent you agree or disagree with each of the following statements.
While a majority of residents say they would vote against any tax increase, younger women, as well as residents of <5 years
or 21+ years, are least likely to agree with this sentiment.
Total
Agree
Total
Disagree
Net
Agree
Taxes in this area are already high enough; I would vote against any tax increase no matter what it's used for.
Evaluation only.Evaluation only.
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EMC #21-8081 Trophy Club Community Survey | 28
Segmentation
Over half of respondents indicate that town services are important enough to maintain, even if that means raising taxes.
Town services are important
to our quality of life in
Trophy Club, even if it
means raising taxes.
Agree Agree Disagree
Taxes in this area are already
high enough; I would vote
against any tax increase no
matter what it's used for.
Disagree Agree Agree
Base support
for tax increase
27%
Soft support
for tax increase
34%
Base opposition
to tax increase
39%Evaluation only.Evaluation only.
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EMC #21-8081 Trophy Club Community Survey | 29
Overall
Men <50 (22%)
Men 50+ (29%)
Women <50 (23%)
Women 50+ (26%)
Lived in TC <5 years (33%)
Lived in TC 6-10 years (31%)
Lived in TC 11-20 years (17%)
Lived in TC 21+ years (19%)
Child <18 in HH (45%)
No child in HH (55%)
Active in community (59%)
Inactive in community (41%)
27%
27%
24%
37%
22%
31%
28%
18%
29%
32%
23%
30%
24%
34%
30%
39%
29%
36%
28%
35%
41%
37%
32%
36%
35%
33%
39%
43%
37%
34%
42%
41%
38%
41%
34%
37%
41%
36%
43%
Base support for tax increase Soft support for tax increase Base opposition to tax increase
Segmentation by Subgroups
Younger women, residents with children <18 in their homes, and residents active in the community are most open to voting
for tax increases. Opposition is strongest among inactive community members, non-parents, younger men, and older women.
Evaluation only.Evaluation only.
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EMC #21-8081 Trophy Club Community Survey | 30
Tax Sentiment
Town services should be increased, even if it means
increasing taxes and fees.
Town services, taxes, and fees should be maintained at their
current levels.
Taxes and fees should be reduced, even if it means
decreasing Town services.
(Don’t know/Refused)
9%
81%
9%
2%
Four in five respondents prefer to maintain town services and taxes at their current levels.
Q47. Please indicate which of the following is closer to your opinion. You may only choose one.
Evaluation only.Evaluation only.
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EMC #21-8081 Trophy Club Community Survey | 31
Upgrading Trophy Club Park to include additional services like
a boat ramp, safety lighting, picnic/play areas, and/or
camping sites for tents or trailers
Constructing and operating a community center that would
house meeting rooms for public gatherings and space for
senior activities
24%
22%
36%
32%
1%
0%
21%
23%
19%
23%
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
Strongly
support
Somewhat
support
(Don't
Know)
Somewhat
oppose
Strongly
oppose
Potential Trophy Club Projects
Q45-46. Next you will read some potential projects and proposals that may be considered in the Town of Trophy Club at some point
in the future that would require additional tax revenue. After each, please indicate if you would support or oppose that item.
Respondents are largely split down the middle on proposed projects for the Town of Trophy Club, with a slightly higher
percentage supporting than opposing.
Total
Support
Total
Oppose
Net
Support
Evaluation only.Evaluation only.
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EMC #21-8081 Trophy Club Community Survey | 32
Overall
Men <50 (22%)
Men 50+ (29%)
Women <50 (23%)
Women 50+ (26%)
Lived in TC <5 years (33%)
Lived in TC 6-10 years (31%)
Lived in TC 11-20 years (17%)
Lived in TC 21+ years (19%)
22%
15%
19%
23%
30%
19%
22%
22%
26%
32%
25%
37%
32%
33%
33%
28%
31%
39%
0%
0%
0%
1%
0%
0%
1%
0%
23%
28%
22%
26%
18%
29%
20%
23%
19%
23%
32%
22%
18%
20%
20%
29%
24%
17%
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
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[CELLRANGE]
[CELLRANGE]
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[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
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[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
Strongly
Support
Somewhat
Support
(Don't
Know)
Somewhat
Oppose
Strongly
Oppose
Potential Project Support by Subgroups
Q45. Next you will read some potential projects and proposals that may be considered in the Town of Trophy Club at some point in the
future that would require additional tax revenue. After each, please indicate if you would support or oppose that item.
Most subgroups are largely split down the middle in their support for a community center, with younger men holding the most
opposition, and older women and residents of 21+ years with the strongest support.
Total
Support
Total
Oppose
Net
Support
Constructing and operating a community center that would house meeting rooms for public gatherings and space for senior activities
Evaluation only.Evaluation only.
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EMC #21-8081 Trophy Club Community Survey | 33
Overall
Men <50 (22%)
Men 50+ (29%)
Women <50 (23%)
Women 50+ (26%)
Lived in TC <5 years (33%)
Lived in TC 6-10 years (31%)
Lived in TC 11-20 years (17%)
Lived in TC 21+ years (19%)
24%
33%
21%
30%
14%
27%
27%
24%
15%
36%
35%
38%
34%
35%
34%
35%
36%
39%
1%
0%
1%
1%
1%
1%
0%
2%
1%
21%
17%
20%
22%
25%
19%
23%
18%
24%
19%
15%
20%
13%
25%
19%
16%
20%
21%
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
[CELLRANGE]
Strongly
Support
Somewhat
Support
(Don't
Know)
Somewhat
Oppose
Strongly
Oppose
Potential Project Support by Subgroups
Q46. Next you will read some potential projects and proposals that may be considered in the Town of Trophy Club at some point in the
future that would require additional tax revenue. After each, please indicate if you would support or oppose that item.
Support for upgrading Town services and features is strongest among younger men, followed by younger women and Trophy
Club residents of less than 21 years.
Total
Support
Total
Oppose
Net
Support
Upgrading Trophy Club Park to include additional services like a boat ramp, safety lighting, picnic/play areas, and/or camping sites for tents or trailers
Evaluation only.Evaluation only.
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EMC #21-8081 Trophy Club Community Survey | 34
Resident Input
Trophy Club is a great place to live/raise a family
Need a community center/ Limited senior services/programs
Taxes are too high/Tax issues
Need more code enforcement
Good leadership/ Good job managing the town
Need to enforce parking policies
Address speeding/non-resident traffic
Utility issues/costs
Enforce removal of political lawn signs
Repair/build more roads
Maintain/improve upkeep of city/green areas
Need more communication between city and residents
Partner with neighboring cities/ More community/public services
Spend tax money more wisely/for intended purposes
Other
Don't know/ Nothing
10%
10%
9%
5%
4%
4%
4%
4%
3%
3%
3%
2%
2%
2%
9%
26%
Residents say Trophy Club is a great place to live. About one in ten respondents mentioned wanting improvements to senior
services and programming, and a similar percentage said taxes are currently too high.
Q48. Is there anything else you’d like the Town of Trophy Club to know? (OPEN END)
Evaluation only.Evaluation only.
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EMC #21-8081 Trophy Club Community Survey | 35
Additional feedback for Trophy Club
Evaluation only.Evaluation only.
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Emily Goodman
emily@emcresearch.com
510.550.8932
Riley Galvin
rgalvin@emcresearch.com
614.827.9666
Grace Kroeger
grace@emcresearch.com
614.827.9654
Evaluation only.Evaluation only.
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TOWN OF TROPHY CLUB
RESOLUTION 2021-04
A RESOLUTION OF THE TROPHY CLUB TOWN COUNCIL APPROVING
A FLAG POLICY FOR THE TOWN OF TROPHY CLUB SUPPORTED BY
THE TROPHY CLUB FIRE DEPARTMENT FOR ACCEPTED DATES OF
LOWERING THE US FLAG IN ACCORDANCE WITH THE PRESIDENT’S
ORDER AND TO INCLUDE THE PRISONER OF WAR AND MISSING IN
ACTION FLAGS TO BE DISPLAYED AT TOWN HALL AND THE
VETERANS’ MEMORIAL PARK.
WHEREAS, the Town identifies that lowering the Flag of the United States is
intended to be a visible public symbol of respect for heroic services and sacrifice of
Military Personnel, Police Officers, Fire Fighters, and Public Officials upon their death,
and at times of National, State, or Local tragedies; and
WHEREAS, the Flag Code provides that the President of the United States or the
Governor of the State of Texas has the authority to direct when the flags are lowered to
Half-Staff, and that the Flag Code serves as a “Guide Only”; and
WHEREAS, the Town’s Flag Policy will set out the Raising and Lowering of Flags,
Flag Locations, provides for the flying of the POW and MIA Flags, and provides for Flag
Change Notification; and
WHEREAS, the Town’s Fire Department (TCFD) is charged with the Town Flag
Policy and subsequent updates, provides for flag notifications, provides for Local Death
and Tragic Event Notifications, and Official Request(s) to the Office of the Governor to
Lower the State Flag at the request of the Mayor or designee as a Public Sign of Respect
and Remembrance; and
WHEREAS, the Council has determined it appropriate to approve this Flag Policy
providing direction for local events related to the United States Flag and the Texas Flag
that are consistent with the intent of this Flag Code.
NOW, THEREFORE, BE IT RESOLVED BY THE TROPHY CLUB TOWN
COUNCIL:
Section 1. The Prisoner of War and the Missing in Action Flags are to be displayed
as directed by the TCFD Flag Policy at Town Hall and at the Veteran’s Memorial Park on
the dates provided in the TCFD Flag Policy attached and incorporated herein.
Section 2. This Resolution shall become effective upon its approval.
PASSED AND APPROVED by the Trophy Club Town Council this the 22nd day
of June 2021.
RES 2021-04 Page 2 of 2
Alicia L. Fleury Mayor
ATTEST:
Leticia Vacek, TRMC/CMC/MMC
Town Secretary/RMO
APPROVED TO AS FORM:
J. David Dodd III, Town Attorney
Town of Trophy Club, Texas
1
Origin Date- 06/15/21
342- Flag Policy
Purpose and Scope
The Town of Trophy Club identifies that lowering the Flag of the United States is intended to be a visible
public symbol of respect for heroic services and sacrifice of Military Personnel, Police Officers, Fire
Fighters, and Public Officials upon their death, and at times of National, State, or Local tragedies. This
policy reflects the proper procedures that must be in place before fire department personnel raise or
lower the United States (U.S.) or Texas Flags. This policy gives direction as to the accepted dates when
the National League of Families Prisoner of War/Missing in Action (POW/MIA) is displayed at Town Hall
and the Veterans’ Memorial Park.
The Flag Code provides that the President of the United States or the Governor of the State of Texas has
the authority to direct when the flag is lowered to Half-Staff, the Flag Code serves as a “Guide Only”
with no penalty or enforcement provisions.
The Flag Code itself suggests a general rule by which practices involving the flag may be fairly tested and
provides that no disrespect should be shown to the flag of the United States of America, it further
provides that actions not specifically included in the code “may be deemed acceptable” as long as
“proper respect is shown”.
The Flag Protection Act of 1989 was struck down as Unconstitutional by the Supreme Court of the
United States [SCOTUS] on June 11, 1990 permitting less than respectful treatment of the U.S. Flag in
direct contradiction to the U.S. Flag Code and based on the SCOTUS ruling “Respectful” treatment of the
United States Flag must certainly also be a permitted and protected right.
342.1 Policy
The Town Flags line-item budget regarding the purchase, maintenance, vendor contracts, etc., will be
the responsibility of the Facilities Department. The Fire Department (TCFD) will remain the purveyors of
all Town flag raising, lowering, and maintenance. TCFD will notify the contracted vendor when repair or
replacement are needed on any Town Flags. TCFD will raise and lower the U.S. and Texas flags in
accordance with policies set forth by the Office of the President of the United States, and the Office of
the Governor of the State of Texas.
TROPHY CLUB FIRE DEPARTMENT
2
342.2 Raising and Lowering Flags
The U.S. flag, when flown at half-staff, should be first hoisted to the peak for an instant and then
lowered to the half-staff position. On Memorial Day, the flag should be displayed at half-staff until noon
only, then raised to the top of the staff. By order of the President, the flag shall be flown at half-staff
upon the death of principal figures of the United States Government and the Governor of a State,
territory, or possession, as a mark of respect to their memory. In the event of the death of other officials
or foreign dignitaries, the flag is to be displayed at half-staff according to Presidential instructions or
orders, or in accordance with recognized customs or practices not inconsistent with law. In the event of
the death of a present or former official of the government of any State, territory, or possession of the
United States, the death of a member of the Armed Forces from any State, territory, or possession who
dies while serving on active duty, or the death of a first responder working in any State, territory, or
possession who dies while serving in the line of duty, the Governor of that State, territory, or possession
may proclaim that the National flag shall be flown at half-staff.
The Texas Government Code directs the methods and means of displaying the Texas flag. In addition to
state agencies, all individuals, businesses, municipalities, counties and political subdivisions are
encouraged to fly their Texas and United States flags as a mark of respect and honor for Texas and the
United States. Specific questions concerning the proper display of the flag should be answered by
consulting Texas Government Code Chapter 3100.
Note that when the flag is to be displayed at half-staff, the flag should first be raised briskly to full-staff
and then lowered slowly to half-staff.
Some entities maintain facilities that display other flags, such as the flag for the Town of Trophy Club.
Each entity is responsible for determining its own policy regarding these flags when flags are to be flown
at half-staff but note that no flag may fly higher than the Texas or United States flag. The Mayor of the
Town of Trophy Club may order at his/her discretion, the flying of the Town flag at half-staff to pay
remembrance/respect to an individual or event related to the Town.
342.3 Flag Locations
As previously stated, TCFD personnel will be responsible for flag maintenance, raising and lowering.
These flags are located at eight (8) sites throughout our community. These locations will include the
U.S. flag, Texas flag, and the Town of Trophy Club Flag at Indy Park East and at Town Hall. The following
are the flag locations maintained by the Town and TCFD:
Large U.S. Flags (2)
(1) 90 Trophy Club Dr.
(2) The intersection of Shasta and Trophy Lake. (1 Shasta Dr.)
Small Flag Locations (6)
(3) 699 Indian Creek, Harmony Park (U.S. Flag)
(4) 500 Parkview, Indy East Park (U.S, Texas, and Town Flags)
(5) 501 Parkview, Veterans Memorial Park (U.S. Flag)
(6) 1 Trophy Wood, Town Hall (U.S., Texas, and Town Flags)
(7) 295 Trophy Club Dr, Fire Station #1 (U.S. and Texas Flags)
3
(8) 100 Municipal Dr, MUD Administration Building (U.S. and Texas Flags)
342.4 POW/MIA Flag
The POW/MIA Flag will be displayed, on six (6) designated dates, at Town Hall and the Veterans’
Memorial Park to honor the more than 82,000 Americans who are listed as Prisoners of War (POW),
Missing in Action (MIA), or otherwise unaccounted for from our nation's past wars and conflicts. The
POW/MIA flag will be affixed below the U.S. flag at these two locations on the following listed days each
year:
(1) The third Saturday in May, "Armed Forces Day."
(2) The last Monday in May, "Memorial Day."
(3) June 14th, "Flag Day."
(4) July 4th, "Independence Day."
(5) November 11th, "Veterans Day."
(6) The third Friday of September, "National POW/MIA Recognition Day."
342.5 Flag Change Notification
Upon email notification of a flag change order by either the Office of the President of the United States,
or the Office of the Governor of the State of Texas, notification will be made from TCFD. The Fire Chief,
or designee, will notify such changes by email to the Town Manager, Town Secretary, and Town
Communications Manager for dissemination. TCFD will also post such changes on the Trophy Club Fire
Department official Facebook Site.
342.6 Notification to Governor’s Office
Notification to the Office of the Governor of Texas may be initiated as a result of a death to any local
Military Personnel, Police Officers, Fire Fighters, and Public Officials upon their death, and at times of
National, State, or Local tragedies. Such notification and request to fly the State of Texas flag at half-
staff will be made by the Mayor or their designee.
Page 1 of 1
To: Mayor and Town Council
From: Wade Carroll, Interim Town Manager
CC: Leticia Vacek, Town Secretary
Re: Sports Sub-Committee with current Council Members
Date: June 22, 2021
Agenda Item:
Consider and take appropriate action updating the Sports Sub-Committee with current Council Members.
Strategic Link:
Nature & Beautification: Improve the aesthetic and recreational value of the Town.
Background and Explanation:
Council has requested to appoint new Council members to the Council Sports Sub-Committee. As Council
Members terms expired, several members were lost and new members have not yet been appointed. The
Town has been actively negotiating changes to our sports agreements with the different sports
associations in town and the documents will soon be ready for the sub-committee’s review and input.
Financial Considerations:
N/A
Legal Review:
Not applicable
Board/Commission/ or Committee Recommendation:
Not applicable
Staff Recommendation:
Staff recommends that Mayor Pro Tem Lamont and Council Member Shoffner be appointed to the
Sports Sub-Committee.
Attachments:
None
2021 SUN MON TUE WED THU FRI SAT
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27
*Joint
**TC
Mtg.
28 29 30 31Jul
July 27:
*5:30 PM – Joint Mtg. with
MUD
**7 PM – Town Council Meeting
2021 SUN MON TUE WED THU FRI SAT
1 2 3 4 5 6 7
8 9 10
TC
11 12 13 14
15 16 17 18 19 20 21
22 23 24
TC
25 26 27 28
29 30 31Aug
Aug. 10: Town Council
Aug. 24: Town Council
2021 SUN MON TUE WED THU FRI SAT
1 2 3 4
5 6
Labor
Day
7 8 9 10 11
12 13 14
TC
15 16 17 18
19 20 21 22 23 24 25
26 27 28
TC
29 30Sep
Sep 14: Town Council
Sep 28: Town Council
2021 SUN MON TUE WED THU FRI SAT
1 2
3 4 5 6 7 8 9
10 11
Columbus
Day
12
TC
13 14 15 16
17 18 19 20 21 22 23
24 25 26
TC
27 28 29 30
31Oct
Oct. 12: Town Council
Oct. 26: Town Council
2021 SUN MON TUE WED THU FRI SAT
1 2 3 4 5 6
7 8 9
TC
10 11
Veterans’
Day
12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30Nov
Nov. 09: Town Council
2021 SUN MON TUE WED THU FRI SAT
1 2 3 4
5 6 7 8 9 10 11
12 13 14
TC
15 16 17 18
19 20 21 22 23 24
Christmas
Eve
25
26 27 28 29 30 31Dec
Dec 14: Town Council
1
9
0
Future Agenda Items
June 22, 2021
Future Agenda Items will be divided into 3 Categories:
1) Current listing of all future agenda items requested by Council that have not been addressed.
2) Items that have been researched and are scheduled for a report to Council (first 2-4 weeks).
3) Items that Council has requested additional research/staff time on and will be brought back for public
discussion at a Council Meeting. Council will be provided updates on items that require significant time.
The Future Agenda Items list will be placed on the Council Meeting agenda to provide a status on all items. The
current list will be reviewed and as items are completed; said items will be removed. The Council may add items as
needed to the list.
1) Receive an update regarding Entryway Monumentation/Landscaping for the Town of Trophy Club.
As reported at the September 8th Council Meeting; bids came in over budget. The Council rejected the
bids. Will look at possibly re-bidding the item in Late Fall/Early Winter of FY21.
Bids received and waiting for Public Art Subcommittee direction
2) Develop a strategic plan for the Town addressing future goals with budgetary needs for each department.
Said item was re-emphasized at the February Council Retreat and will be budgeted in FY21.
Update will be provided at June 22nd Regular Meeting
3) Town Staff to draft and implement a citizen’s survey.
Due to budget constraints, item was eliminated from the budget and delayed until FY21.
Survey will be presented at June 22nd Regular Meeting
4)Freese & Nichols Hazardous Mitigation Plan with MUD. After contacting Freese and Nichols (F&N) and the
Council of Governments (COG), they indicated that it is not a requirement, nor any enforcement is imposed if
the update is not done after 5 years (update due in 2020). The COG recommended that the Town NOT update
our plan but rather contact Denton County and be part of their update which would be significantly less
expensive, and possibly at no cost. In addition, the COG stated that FEMA looks more favorably when an
update is part of a regional approach, not a single city. We are contacting Denton County to join them and will
also inform the MUD of our plans.
Completed by Freese & Nichols; sent to TCEQ on 3/26/21. Said item
will be removed from list.
Revised by LVacek
June, 2021