Minutes - Charter Review - 1/27/20TOWN OF TROPHY CLUB
CHARTER REVIEW COMMISSION MINUTES
MONDAY, JANUARY 27, 2020 7:00 P.M.
LOCATION: 1 TROPHY WOOD DRIVE, TROPHY CLUB, TEXAS
EOC ROOM
The Charter Review Commission of the Town of Trophy Club, Texas, met in a Regular Session on Monday, January
27, 2020. The meeting was held within the boundaries of the Town and was open to the public.
CHARTER REVIEW COMMISSIONERS PRESENT:
Dennis Sheridan
Chairperson, Place 3
Rhylan Rowe
Vice Chairperson, Place 5
Timothy Patterson
Commissioner, Place 2
Dave Edstrom
Commissioner, Place 1
Bruce Dale
Commissioner, Place 4
Kevin Carr
Commissioner, Place 6
Louis Opipare
Commissioner, Place 7
Danny Mayer
Commissioner, Place 8
CHARTER REVIEW
COMMISSIONERS ABSENT:
Jared King
Commissioner, Place 9
COUNCIL AND STAFF
PRESENT:
Philip Shoffner
Council Member, Place 6 — Council Liaison
Wade Carroll
Assistant Town Manager
David Dodd
Town Attorney
Sharon David
Interim Town Secretary
Chairperson Sheridan announced the date of January 27, 2020, called the Charter Review Commission to order and
announced a quorum at 7:00 p.m.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Commission on any matter whether or not it is posted on the
agenda. The Commission is not permitted to take action on or discuss any presentations made to the Commission
at this time concerning an item not listed on the agenda. The Commission will hear presentations on specific
agenda items prior to the Commission addressing those items.
There were no citizen presentations.
1. Consider and take appropriate action regarding the January 13, 2020 Charter Review Commission Minutes.
Motion:
Motion made by Commissioner Carr, seconded by Vice Chairperson Rowe, to approve the January 13, 2020
Charter Review Commission minutes with the correction of removing Commissioner Mayer from being present at
the January 13, 2020 meeting.
Motion carried unanimously 8-0-0.
2. Discussion of and take appropriate action regarding previous business:
• Article I - Form of Government & Boundaries
• Article II - Powers of the Town
• Article III - The Council
• Article IV - Administrative Services
Charter Review Commission Minutes January 27, 2020
• Article V - Nominations and Elections
• Article VI - Recall
• Article VII - legislation By The People, Initiative and Referendum
• Article Vill - Municipal Planning and Zoning
• Article IX - Budget, Finance and Taxation
• Article X - Franchise and Public Utilities
• Article XI - General Provisions
• Article XII - Transitional Provisions
Motion:
Motion made by Commissioner Edstrom, seconded by Vice Chairperson Rowe to close the discussion on Article I
through Article XII.
Motion approved unanimously 8-0-0.
3. Consider and take appropriate action regarding the preparation of the 2019-2020 Charter Review Final
Report and presentation to the Town Council.
Chairperson Sheridan presented the Charter Review Final Report. Vice Chairperson Rowe asked if the final report
would be presented at the February 1, 2020 Town Council Retreat. Assistant Town Manager confirmed the report
would be received by the Town Council on February 1, 2020, and once approved, they would call the election to be
placed on the ballot. Vice Chairman Rowe recommended a minimum interval for the Charter Review be changed
to not more than ten years. Commissioner Opipare recommended adding 2020 to the subject line and remove the
word "description" in the top paragraph. Assistant Town Manager Carroll stated he would convert the report to a
pdf format once all corrections were made.
Motion:
Motion made by Commissioner Mayer, seconded by Commissioner Edstrom to adopt the 2019-2020 Charter
Review Commission Final Report with the recommended changes.
Motion approved unanimously 8-0-0.
Vice Chairperson thanked Commissioner Opipare for his time preparing the final report.
4. Discussion of and take appropriate action regarding future agendas.
Assistant Town Manager stated that the January 27, 2020 Charter Review Commission minutes would need to
approved by the Commission. He stated a joint meeting could be held prior to the February 11, 2020 Town Council
Meeting for the Charter Review Commission to present the minutes for approval, adjourn the meeting and then
move into the Town Council Meeting. He commented that a quorum of five would need to be present and could
begin at 6:30 p.m. Town Attorney Dodd stated that the Town Council would take action at this meeting to dissolve
the Charter Review Commission, which would end the Commissioner's email accounts and their role as
commissioners. Assistant Town Manager confirmed that once the email accounts were deactivated, then further
correspondence would no longer be public record.
Commissioner Opipare commented on Chairperson Sheridan's list of past agenda items and recommended having
this available for the Town Council if an item was brought up for discussion. Council Member Shoffner stated he
had provided updates to the Town Council on all items discussed. Commissioner Edstrom thanked Chairman
Sheridan for his leadership and the Town Staff for their input and helping with the entire review process. Assistant
Town Manager Carroll would confirm the time for the Commission to meet prior to the February 11, 2020 Town
Council.
Charter Review Commission Minutes January 27, 2020 Page 2 of 3
ADJOURNMENT
Motion:
Motion made by Commissioner Patterson, seconded by Chairperson Sheridan to adjourn the meeting at 7:11 p.m.
Motion carried unanimously 8-0-0.
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Sharon E. David, Interim Town Secretary
Town of Trophy Club, Texas
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Dennis San, Chairperson
Town of Trophy Club, Texas
Charter Review Commission Minutes January 27, 2020 Page 3 of 3