Minutes P&Z 05/17/2007
Planning & Zoning Commission Page 1 of 3
May 17, 2007 Minutes
MINUTES OF A REGULAR SESSION
FOR THE
TOWN OF TROPHY CLUB
PLANNING AND ZONING COMMISSION
MAY 17, 2007
The Planning and Zoning Commission of the Town of Trophy Club, Texas met in a Regular
Session on May 17, 2007, at 7:00 pm in the Conference Room of the Public Services Building,
100 Municipal Drive, Trophy Club, Texas 76262.
COMMISSIONERS ATTENDANCE:
Chairman Hill present
Vice Chairman Stephens present
Commissioner Ashby excused
Commissioner Moss present
Commissioner Reed present
Commissioner Sheridan present
Commissioner Sanchez present
STAFF AND GUESTS PRESENT:
Carolyn Huggins Planning & Zoning Coordinator
Shannon DePrater Computer Support Specialist/Records Management Officer
George Ballans Applicant’s Representative, GHB Enterprises
Tom Rutledge Teague Nall and Perkins
A.1 CALL TO ORDER AND ANNOUNCE A QUORUM.
Chairman Hill called the meeting to order at 7:02 p.m.
B.1 DISCUSS AND TAKE APPROPRIATE ACTION ON A REQUEST FOR FINAL PLAT APPROVAL FOR
LOTS 1, 2, AND 3, BLOCK A, GOLF MAINTENANCE FACILITY ADDITION, BEING 4.038 ACRES
OF LAND LOCATED IN THE MARY MEDLIN SURVEY, ABSTRACT 832. APPLICANT: BECK
PROPERTIES TROPHY CLUB, L.P. (FP-07-020)
Chairman Hill announced the case and asked for staff review and recommendation.
Carolyn Huggins explained that at the time of packet delivery to the Commission members,
staff review and recommendation of the final plat was pending. Since then, Mr. Ballans
submitted a revised plat and staff now recommends approval of the final plat. However, with
the engineering plans, there are still outstanding issues regarding general comments, as well as
sheets C1, C3 and C4. Staff is asking that the Commission recommend approval of the final
plat with the stipulation that the outstanding general comments, as well as the issues
outstanding on sheets C1, C3 and C4 are addressed, and approval from our engineer and
staff be obtained prior to plat approval by the Town Council.
Planning & Zoning Commission Page 2 of 3
May 17, 2007 Minutes
Tom Rutledge explained to the Commission that the comments are fairly self-explanatory and
are not insurmountable to get through, but are issues that need to be addressed as far as
meeting the Town standards and ordinances for engineering plans. This is a simple project, but
there are public improvements involved and the comments reflect the public improvements
needed.
Commissioner Sheridan stated that although there are minor issues, an item such as sewer
profiling is not simple. He asked Mr. Ballans if there was any doubt that they would be able to
be ready by Monday’s Town Council meeting. Mr. Ballans responded that they would be
ready. Chairman Hill stated that the applicant only had a few days to address these issues
and if they were not ready on Monday, the Town Council would be advised to table the item.
Commissioner Moss asked Mr. Rutledge if he thought the engineering plans could be
approved by Monday. Mr. Rutledge responded that it might be possible if he received the
plans on Friday morning and worked over the weekend to review them. He stated that they
need to see the drainage study that is part of Sheet C1 and Town Ordinance requires that it
be signed and sealed by an engineer, which he didn’t know if that could be accomplished by
Monday.
Commissioner Sanchez asked a question regarding building plans and Chairman Hill
responded to the question and then noted that the building permit process is not part of the
platting process but would be handled by staff after the plat is approved. Several
Commissioners complimented Commissioner Sanchez on the quality of his questions and
explained that they had the benefit of seeing building plans as part of the site plan review and
the variances requested by the applicant, which occurred prior to Mr. Sanchez’s appointment
to the Planning & Zoning Commission.
Vice Chairman Stephens asked if there are constraints that make it mandatory that this go
before Council on Monday. Mr. Ballans responded that it was their understanding that
platting was completed months ago and they had applied for a building permit when they
found out the final plat was not completed. They were ready to begin construction two weeks
ago. They are facing construction delay costs.
Motion: Vice Chairman Stephens motioned to recommend approval of the final plat
contingent upon the engineering plans being revised per General Comments, as
well as the comments noted for Sheets C1, C3 and C4. (comments attached)
Second: Commissioner Sheridan seconded the motion and asked that it be amended to
state that the revisions must be approved by the engineer and staff prior to the
Town Council meeting on May 21, 2007.
Vice Chairman Stephens agreed to the amendment.
Ayes: Sanchez, Sheridan, Hill, Stephens, Moss, Reed
Action: Approved, 6-0
Motion carried.
This item will be forwarded to the Town Council at their May 21, 2007 meeting.
C.1 ADJOURNMENT.
Chairman Hill adjourned the meeting at 7:23 p.m.
Planning & Zoning Commission Page 3 of 3
May 17, 2007 Minutes