Minutes Parks 01/14/2004 MINUTES OF A REGULAR PARKS & RECREATION BOARD
MEETING FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
TUESDAY, January 14th, 2014 7:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on
Tuesday, January 14th, 2014 at 7:04 p.m. The meeting was held within the boundaries of the
Town and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
Jim Hanna Chairman .
Dave Abdulky Vice Chairman
Glenn Hurst Secretary
Louis Hocker Board Member
Kathy Trotter Board Member
Hayley Little Board Member
Chris McCollister Board Member Arrived at 7:20 pm
Tom Mills Board Member
Dean Murray Board Member
Patrick Arata Board Member
PARKS AND RECREATION BOARD MEMBERS ABSENT
Clint Schroeder Council Liaison
Jay Basantkumar Board Member
STAFF AND GUEST(S) PRESENT
Adam Adams Parks & Recreation Director
Jacob Lohse Parks & Recreation Superintendent
Call to order and announce a quorum.
Chairman Hanna called the meeting to order at 7:04 p.m.noting a quorum was present.
REGULAR SESSION
Citizen Presentations: No presentations
1. Discuss and take appropriate action on approving the 9-10-13 minutes
Board member Little made a motion to approve the 9-10-13 minutes,. Seconded by
board member Hurst. The vote was unanimous.
2. Discuss and take appropriate action on approving the 10-8-2013 Board minutes
Board member Abdulky made a motion to approve the 10-8-13 minutes. Seconded by
board member Mills. The vote was unanimous.
3. Consider and take appropriate action in recommending an extension of the
existing contract with the Trophy Club Roanoke Youth Baseball Association and
their continued use of Town facilities to Town Council
The parks and recreation board took action in recommending the following items to
town council.
1. The contract amendment shall run from February 8th ending June 29th. There
was a motion to approve by board member Little and seconded by board
member Murray. The vote was unanimous.
2. TCRYBA shall charge each participant through the close of spring registration a
$10.00 fee that will then be paid to the town. There was a motion made to
approve by board member Murray and seconded by board member Arata.The
vote was unanimous.
3. TCRYBA shall provide audited financials for review by the town on an agreed
upon date as requested by the town. There was a motion to approve by board
member Hurst and seconded by board member Mills. The vote was unanimous.
4. TCRYBA shall provide a report that identifies all players general residency by
town/city by the third week of spring season play. There was a motion to approve
by board member Hocker and seconded by board member Abdulky. The vote
was unanimous.
5. TCRYBA shall provide a list of all board members and and their addresses to the
town by the third week of spring season. There was a motion to approve by
board member Abdulky and seconded by board member Arata. The vote was
unanimous.
6. TCRYBA shall require background checks on head coaches, assistant coaches,
board members, and adult umpires. There was a motion to approve by board
member Hocker and seconded by Murray. The vote was unanimous.
7. No soft toss allowed against field fencing. There was a motion to approve by
board member Arata and seconded by board member Hocker. The vote was
unanimous.
8. TCRYBA shall be allowed to hold two tournaments without fees. There was a
motion to approve by board member Hurst and seconded by board member
Trotter. The vote was unanimous.
4. Consider and take appropriate action to create a Sports Association Sub-
Committee; to include the appointment of a sub-committee chair
Board member Murray nominated board member Abdulky for sub-committee chair.
Board member Abdulky accepted the nomination. Board member Arata and McCollister
joined the sub-committee.
5. Consider and take appropriate action in appointing a chair to the Keep Trophy
Club Beautiful Sub-Committee
Board member Hanna stepped down as chair. Board member Little volunteered and
accepted the position as chair.
6. Staff/Board update on the following items; discussion of same
a. Family Campout recap
Director Adams plans to evolve a weather cancellation policy.The campouts will
now be rain or shine.
b. Christmas events
Director Adams plans to evolve a cancellation policy for the event. The Christmas
event was cancelled. The 5k run was re-scheduled and approximately 90 people
participated. P&R also hosted a family gingerbread house building program.
Approximately 25 people attended.
c. Dino Playground
Director Adams explained the project involved the developer. Originally, the
developer had a ideal spot they planned on installing the playground. Also, the
foreman of the original installation left. Director Adams then contacted La Terra
Studios. La Terra pointed out that the property where the playground was
originally planned was never surveyed. Director Adams then contacted the Corp
of Engineers regarding the 572 controlling easement. Director Adams also stated
there was a problem seeing the playground from the road. La Terra suggested
alternative sites for installation. Director Adams plans to present a new timeline
of installation and alternative sites at a future town council meeting. board
member Abdulky suggested building the Dino park next to the dog park. Director
Adams said he would discuss the suggestion at the upcoming town council
meeting.
d. TCP
Superintendent Lohse updated the board on completed eagle scout projects at
the park. He discussed potential upcoming events that include Irish bowling and
an MX/ATV race. He Director Adams updated the board on the trail closure
policy regarding Marshall Creek Ranch.
e. Trail Sub-Committee
The Elm Fork Texas Master Naturalist Chapter has accepted Trophy Club Park
as an approved volunteer project. Board member Trotter spoke about upcoming
outdoor programs at the park. Board member Trotter announced the formation of
“Keep Trophy Club Wild.” Board member Mills updated the board on the
completion of the trail improvements bond project. Board member Mills
discussed the need for a trailhead at Sheffield Ct.
f. Upcoming programs
Superintendent discussed upcoming programs.
2/1 - Mutts and Mochas
2/22 -Bluebird Education Class
3/1 - Mutts and Mochas
3/16 - Irish Bowling
3/21- “Trophy Club Travelers” trip to the George Bush Library
End of March - potential disc golf tournament
Board member Trotter updated the board on the vendors for Back to Nature.
Adjourn
Board Member Abdulky made a motion to dismiss the meeting at 9:05 p.m. Board
Member McCollister seconded the motion. The motion passed unanimously.
____________________________________
Glenn Hurst
Parks & Recreation Board Secretary