Minutes Parks 09/10/2013 MINUTES OF A REGULAR PARKS & RECREATION BOARD
MEETING FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
TUESDAY, September 10, 2013 7:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on
Tuesday, September 10, 2013 at 7:00 p.m. The meeting was held within the boundaries of the
Town and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
Larry Lentzner Chairman left at 8:10 p.m.
Jim Hanna Board Member arrived at 7:05 p.m.
Louis Hocker Board Member
Kathy Trotter Board Member
Hayley Little Board Member
Chris McCollister Board Member
Tom Mills Board Member
Glenn Hurst Secretary
PARKS AND RECREATION BOARD MEMBERS ABSENT
Stacey Everett Board Member
Dean Murray Board Member
David Abdulky Vice Chairman
Clint Schroeder Council Liaison
STAFF AND GUEST(S) PRESENT
Adam Adams Parks & Recreation Director
Jacob Lohse Parks & Recreation Superintendent
Call to order and announce a quorum.
Chairman Lentzner called the meeting to order at 7:04 p.m. noting a quorum was
present.
REGULAR SESSION
Citizen Presentations: Matthew Krause, 213 Durango. Matt suggested we change out
the sign close to his house. He suggested the town replace the signs with something
that looks better.
1. Discuss and take appropriate action on the approval of the August 13, 2013
minutes.
○ Board member McCollister made a motion to approve the August 13, 2013
minutes. The motion was seconded by Board member Little. The motion passed
unanimously.
○ Director Adams updated the Board on the change of pool fees discussed at the
prior council meeting.
○ Director Adams notified the board of Stacey Everett’s resignation.
2. Board/staff to discuss potential Parks and Recreation related topics and issues
for the upcoming year.
● Director Adams gave a presentation on upcoming events and programs.
● Board member Little recommended: Flyers need to specify that the event is not
just for members, and open to the entire community. Board member Little
recommended that staff investigate a variety of activities. Board member Little
suggested holding ping pong tournaments, outdoor reading programs, installing
outdoor chess boards, and starting a music series in the parks.
● Director Adams updated the Board on the Dino park. Adams met with the
developer, and the site needs to be prepped and phased in. The town is bringing
in Latera (landscape architect) for a site plan. There is a need for a trail to the
playground equipment. Director Adams stated the developer didn’t want to pay to
improve the road.
3. Staff/Board update on the following items; discussion of same:
● Keep Trophy Club Beautiful
○ Board member Hanna updated the board regarding the September
meeting.
○ The Christmas tree was ordered. The tree is 30 ft with artificial LED lights
that last 15-20 years. Director Adams estimated the tree cost was
$22,000.
○ Board member Hanna discussed installing wreaths on all the major
streets in Trophy Club.
○ Director Adams said $27,000 was remaining in the bond
● Independence East
○ The trail is finished from the church
○ A new backstop and trees are planned to be installed when temperatures
drop below 85 degrees.
● Harmony Park
○ The Bocce ball court is installed
○ Board member Hocker is concerned the concrete footing was not
installed correctly. Director Adams said the town building inspector
okayed the project.
● North Linear Trail
○ P&Z is planning to make a decision on the bridge at their next meeting.
○ Engineering and footings are needed for crossing the bridge. The next
phase of The Highlands is the phase that backs up to the dog park. There
are 2 ft. concrete pilots needed through the middle of the park. The
Highlands plan to replace their back fence with a concrete wall. The goal
is to keep it from becoming mud pit.
● Trails
○ Board member Mills discussed the trails bond account spreadsheet.
○ There were 20 people at the last trails meeting.
○ The committee is researching becoming a 501c3.
○ The new Eastside trail kiosk was installed
○ The Boy Scouts installed crossing and feature signs. Three signs need to
be relocated.
● Trophy Club Park
○ Director Adams has a contract with a vendor to rent ATV's.
○ Board member Mills recommended to not allow the atv rental business to
park in the horse parking lot.
○ Director Adams discussed his meeting with the Corp of Engineers
regarding horse fees.
○ Director Adams plans to meet with Marshall Creek Ranch regarding their
front entrance gate.
○ Board member Lentzner announced October was his last meeting and
that the board needed to discuss and vote for his replacement at the next
meeting.
○ Board member Hocker asked for an update on the replacement of the
new gate and pay machine. Director Adams said the machine would be
replaced in October. The new machine and gate will cost between
$25,000 to $30,000.
○ Board member Hocker would like Parking Lot B upgraded.
○ Board member Hocker updated the board on the areas he cleaned in the
park. He confirmed with director Adams that the parks crew would mow
where Board member Hocker cleared.
○ Board member Hocker recommended maintenance and mowing between
the guard shack and garden.
○ Board member Little commended Lou for his work on the beach trail
● Soccer
○ Director Adams spoke to Lakeview about adding soccer fields next to the
dog park. Lakeview is considering a long term lease with the town
regarding the soccer fields. The parks crews currently maintain the fields.
○ The school drought conditions have become a safety concern.
● Petfest
○ There are scheduled to be 30 vendors at the event.
○ The long term goal of the park is to be sponsored.
● Fall Festival
○ Superintendent Lohse discussed the flyer.
Adjourn
Board Member Hanna made a motion to dismiss the meeting at 8:32 p.m. Board
Member McCollister seconded the motion. The motion passed unanimously.
____________________________________
Glenn Hurst
Parks & Recreation Board Secretary