Minutes Parks 04/09/2013MINUTES OF A REGULAR PARKS & RECREATION BOARD MEETING FOR
THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
TUESDAY, April 9, 20137:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on
Tuesday, April 9, 2013 at 7:00 p.m. The meeting was held within the boundaries of the Town
and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
Larry Lentzner Chairman
David Abdulky Vice Chairman
Glenn Hurst Secretary
Stacey Everett Board Member
Jim Hanna Board Member
Louis Hocker Board Member
Hayley Little Board Member
Tom Mills Board Member
Chris McCollister Board Member
Kathy Trotter Board Member
PARKS AND RECREATION BOARD MEMBERS ABSENT
Dean Murray Board Member
STAFF AND GUEST(S) PRESENT
Adam Adams Parks & Recreation Director
Clint Schroeder Council Member Liaison
Bill Rose Council Member
Sherri Lewis Parks & Recreation
Call to order and announce a quorum.
Chairman Lentzner called the meeting to order at 7:04 p.m. noting a quorum was
present.
REGULAR SESSION
Citizen Presentations:
Danny Mayer -thanked Park Board for hard work on the Dino playground
1. Discuss and take appropriate action on the approval of the March 19, 2013 Board
minutes.
Board Member Hocker made a motion to approve the March 19,2013 Board
minutes with the correction of Rachel "Koch's" last name and Councilman
"Schroeder's" last name. Board Member Hanna seconded the motion. The
motion passed unanimously.
2. Discuss and take appropriate action concerning the allocation of Park Bond
funds.
The Board agreed to vote on three more items at the May 2013 Park Board
meeting: security system at Independence East, bocce ball court, six sets of
bleachers for Independence East. Director Adams will bring firm quotes for these
items to the May 2013 meeting so that the Board can vote on the items.
Southern Bleachers, in Graham, Texas, will give us a credit for exchanging the
small bleachers currently located at Independence East for new, larger bleachers
purchased from their facility. Update on the Dino playground -it will be ordered
the week of April 15, 2013. Actual completion of the playground could take
several months.
3. Staff/Board update concerning the current Beautification Sub-Committee and a
presentation by Kathy Wright concerning a presentation on recycling and
compaction trash containers; discussion of same.
Kathy Wright, with Big Belly, gave a presentation on Big Belly recycling and
compacting products. The Board agreed that it might be worth doing a "test" spot
with one of the compacting products. Director Adams said the cost of the Big
Belly products/services can come from the bond money or the upcoming budget.
The Board requested that a determination of cost savings be discussed. Board
Member Hanna, chairman of the Beautification Sub-Committee, let the Board
know that the sub-committee will begin meeting the first Thursday of every
month, and that recycling initiatives are important. Director Adams suggested
that the Park Board also be the Keep Texas Beautiful committee.
4. Staff update on the following items; discussion of same:
a. Trophy Club Park Sub-Committee
Director Adams let the Board know that this committee meets the fourth Tuesday
of every month. A few items are in the hands of the Corp right now: permission
to cut down cedars, permission for overnight camping, changes to the fee
schedule, converting the open space by the entrance of the park to a parking lot.
b. Back to Nature
The Board reviewed the event flyer. A full day of activities is planned.
c. Trails Sub-Committee
Board Member Mills passed around an article on Back to Nature that was
published in the Volunteer View (PD newsletter). He also let the Board know that
there were some design changes to the way the trail crossings are being done,
as well as updated the Board on purchases that have been made according to
the amount allocated to the trail crossings from the Park Bond money. Director
Adams let the Board know that the committee has been approved use of the
Kawasaki mule.
d. Special Events Sub-Committee
Board Member Hurst let the Board know that the EGGstravaganza was cancelled
due to rain. He requested that staff have access to make "emergency" changes
to the Town web site; as we were unable to properly communicate the
cancellation of this event. The committee will discuss the July 4th Vendor
Application and application process at the next meeting.
e. Park Facilities
The request was made of Director Adams to get quotes for the May 2013
meeting for a shade structure to cover the NEOS. The water fountain is broken
again at Independence East; to be repaired during the week. The trail from LDS
to Parkview has to be installed before all of the t-ball backstops can be installed.
There is a contractor coming to look into the drainage problem at
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Highlands/Broadway. There are still erosion issues with the concrete trail. And,
the portion of the trail east of the first lake has rocks on one side, but a large
section of dirt on the other side that needs to be addressed.
Adjourn
Board Member anna made a motion to dismiss the meeting at 8:38 p.m. Board
cC II' ter second d the motion. passed unanimously.
Glerih~st
Parks & Recreation Board Secretary