Minutes Parks 09/11/2012MINUTES C)FAREGULAR PARKS & RECREATION BOARD MEETING FOR
THE TOWN (]FTROPHY CLUB
LOCATION: 100 MUNICIPAL OR|VE, TROPHY CLUB, TEXAS
TUESDAY, September 11.2O127:OUP.K8.
STATE {)FTEXAS �
COUNTY OF DENTON G
The Parks & Recreation Board ofthe Town of Trophy Club, Texas, met inoRegular Session on
Tuandev. September11.2O12e17:OOp.m. The meeting was held within the boundaries ofthe
Town and was open to the public.
Larn/Lentzner
Chairman
Glenn Hurst
Secretary
LmuimHooher
Board Member
Tom Mills
Board Member
Dean Murray
Board Member
Chris McCollister
Board Member arrived m17:1O
Kathy Trotter
Board Member
Clint8hmedem
Council Member Liaison
David/\bdu|kv
Vice Chairman
Stacey Everett
Board Member
Jim Hanna
Board Member
Robbie Thomas
Board Member
STAFF AND GPRESENT
Adam Adams Parks 8^ Recreation Director
Jeannette Tiffany Council Member Liaison
Bill Rose Council Member
Sherri Lewis Parks &Recreation
Call to order and announce a quorum.
Chairman Lentzner called the meeting to order at 7:08 p.m. noting a quorum was
present.
REGULAR SESSION
Citizen Presentation:
Mr. Chuck Hall of 19 Lakeview Drive. New President of Trophy Club Roanoke Baseball
association. Regarding "lighting" policy for Indy East field. Expressed position ofTCRBA
board. Any changes to lighting could result in reduction in revenue of tournaments.
Trish Myers. Represented Trophy Club Boy Scouts. Ms. Meyers expressed the support
ofthe scouts for the Parks and Recreation Department. Further, the scouts are
available toassist the department, ifneeded.
Dan Donegan of 2211 Prestwick. Parks & Recreation needs to be better stewards of
Trophy Club Park; no more excuses about why things are not getting done at this park.
Medlin Middle School volunteers have put in over 400 hours of trash pickup at Trophy
Club Park.
Hayley Little. New Parks & Recreation Board member. Ms. Little took amoment to
introduce herself to the board.
1' Discuss and take appropriate action on the approval of the June 20 and August
21, 2012 Board minutes.
Board Member Mills made mmotion b)approve the June 20.2012Board
minutes. Board Member Murray seconded the motion. The motion passed
unanimously.
Board Member McCollister made a motion to approve the August 21, 2012 Board
minutes. Board Member Murray seconded the motion. The motion passed
unanimously.
2. Discuss and provide input comoommimg the operational hours for field lights at
Independence West Independence East and Harmony Park.
Director Adams let the board know that this dnnn will be coming back to council
on October 1°` Lights will continue to be turned off at 1OPM at Independence
West and Harmony Park. A possible "light" schedule for Independence East will
be Mon-Thuna until 10PK8 firm, and Fri -Sun until 11PyN firm. Curnard|y. lights at
Independence West can be extended until 11PK8. Staff and TCF|BA cannot
predict how game tournaments will start and finish. Director Adams provided e
handout from NEMA 3 Electric. A couple of residents residing on LiUvfie|d have
concerns about the light schedule at Independence East; angle of light is a
concern, not lumens.
ADJOURN TO ACKNOWLEDGE OUT -GOING AND IN -COMING BOARD MEMBERS
RETURN TO REGULAR SESSION AT 8:20PM
3. Discuss and take appropriate action &msupport a request by the Town tmQVl0D-#1
imassuming the consumable costs associated with Harmony Park operations.
Director Adams let the board know that the KUUO vvonto to take over Harmony
Park consumable costs: electricity, bathrooms, & water. This cost is
approximately $42P{ per year. Board Member Murray made e motion to accept
the offer nfMUD #1 assuming the consumable costs associated with Harmony
Park operations. Board Member Mills seconded the motion. The motion passed
unanimously.
4. Discuss and provide input concerning the remaining Park Bond funds.
Director Adams let the board know that some retainage costs had been double
booked, causing the remaining bond amount to appear lower than it should be.
Director Adams confirmed the remaining bond amount to be $316.408.00. It was
further added that ifthis number changes, itwill only increase.
6. Discuss and provide input regarding a presentation given bymembers mfthe Trail
Sub -Committee addressing the additional $25,W00needed tocomplete the existing
trail system by providing low-water connectivity within Trophy Club Park'
Board Member Mills reviewed a slide presentation prepared by the Trails
Subcommittee. The slide show provided information regarding the technical
reasons to fund Trophy Club Park trail improvements. Money would innpnoma
connectivity with Trophy Club and 8outh|ahe. improve four of our most critical
low-water crossings, add three trail kiosks, provide six trail side benches and
three engraved trail markers. Cross country runners, hikers, and horse riders
have increased use of the trails.
6. Staff update on the following items; discussion of same:
a. Independence Park
Getting trail prices for proposed trail connecting to LDS trail.
b. Linear Park North
Developer is working on electricity. Pump is down again.
c. Trophy Club Park
Met with Corp of Engineers to determine what could be built in flood zones.
Trophy Club Park Budget for 2013 will be shared at next meeting; will be tighter
in 2013.
d. The Community Pool
Updates at next meeting.
e. Harmony Park
Seeding with rye grass. The small playground is coming down.
f. Lakeview Park
Seeding with rye grass.
g. Freedom Dog Park/Pet Fest
Reviewed Pet Fest flyer. There has been a request for more benches and
tables.
h. Medians
No updates.
Council Liaison Tiffany officially announced that Council Member Schroeder will be the
new Park Board Liaison.
N=
Board Member Murray made the motion to adjourn at 9:20pm. Seconded by Board
MWber Hoqker./ Motion pa§sed unanimously.
Glenn HjArst I '--' v
ParRecreation Board Secretary