Minutes Parks 03/13/2012MINUTES OF A REGULAR PARKS & RECREATION BOARD MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
TUESDAY, MARCH 13, 2012 7:00 P.M.
STATE OF TEXAS
COUNTY OF DENTON
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular
Session on Tuesday, March 13, 2012 at 7:00 p.m. The meeting was held within the
boundaries of the Town and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
Larry Lentzner
Chairman
Glenn Hurst
Secretary
Stacey Everett
Board Member
Jim Hanna
Board Member
Chris McCollister
Board Member arrived at 8:07prn
Tom Mills
Board Member
Dean Murray
Board Member arrived at 7:11 pm
Robbie Thomas Board Member
Kathy Trotter Board Member
PARKS AND RECREATION BOARD MEMBERS ABSENT
David Abdulky Vice Chairman
Louis Hocker Board Member
STAFF AND GUEST(S) PRESENT
Adam Adams Parks & Recreation Director
Jeannette Tiffany Council Member Liaison
Bill Rose Council Member
Sherri Lewis Recreation Supervisor
Call to order and announce a quorum.
Chairman Lentzner called the meeting to order at 7:10 p.m. noting a quorum was
present,
Citizen Presentation
1. Discuss and take appropriate action on the Jan. 10, 2012 minutes.
Approve meeting minutes with correction of 911 posts. Only/ or 75 out
of 150 installed. Board Member Thomas motioned to approve the minutes
as amended. Board Member Hanna seconded. Motion passed
unanimously.
2. Discuss and take appropriate action on a primary and an alternate member
to participate in the Town Council's Vision process.
Town Council's 20-30 Year Vision Meeting will be at 7pm on March 27tH
The purpose of this committee is to help shape Trophy Club in the future;
to reinvent ourselves to be competitive with other cities on Hwy 114.
Each Town Board will have a representative. Board Member Lentzner
motioned to nominate Board Member Everett as the primary
representative, and Board Member Trotter as the alternate. Board
member Hanna seconded the motion. Motion passed unanimously.
3. Discuss and provide input on a discussion by staff concerning the
allocation of the remaining Park Bond funds.
Director Adams reviewed the allocation of remaining Park Bond funds:
$457,000 estimated remaining bond funds. Harmony Park, Independence
East, Pool Splash Pad, TC Park, Independence West, and At -Large Rec
Center. Adam Adams made a PowerPoint presentation with
costs/pricing. The request was made of Director Adams to bring a more
detailed, prioritized list of the remaining project ideas so that the Park
Board may take one more look at the projects before they go to the Town
Council meeting on April 16tH
4. Staff to give a presentation on upcoming special events and discussion of
the same.
Upcoming Programs and Special Events: Family Camp Out is this
weekend, March 17tH, $4 per family, Texas Parks and Wildlife fishing
programs for kids, Dickey's BBQ. Easter Eggstravaganza on March 31St
at 10am at Independence Park East, pictures with Easter Bunny, putty
and eggs, whistles, inflatable bunnies. Arbor Day April 28th at Trophy Club
Park, 7:30am — 1:30Pam, trail trek fun -run (7:30am-11 am), adopt -a -park
litter pick-up (10:30am-1:30pm). Special Events and all subcommittees
will be active this year.
6. Staff update on the following:
a. Trophy Club Park
18hole disc golf course itupandrunning! 4Ominutes [oget 18holes. T-
boxmo and maps in next week. Holes one not set in concrete as some of
the holes need tobetweaked up. Frisbees are about $2Ofor 3pack mt
Academy Sports. Play itagain sports are $2.97 mpiece. November
meeting Parks crew had lighter |oadmndknomkoutinsta|lationofkioohm.
access, and 911 sign posts? Timeframe to complete? All kiosks are in,
mud clearing and expansion offence line, and 75811posts have been
purchased but not installed. Adam todiscuss with Jacob ontimeline to
complete installs. Alot ofwork around kiosks, vandalism onkiosk signage
at TW 0ng, camera up and active. Sign at Harmony Park pointing to Mud
trail. Need for drainage easement. Homeland security grant?
b. Independence Park
Independence Park: Spring Baseball grand opening on24thMarch
c' Harmony Park
How can city let homes eoclose toHarmony Park? Tennis court lights
need bobeinstalled ASAP. Pipe rail fence was set incorrectly aepark was
built partially into private property /12feed.
d' Linear Park North
Linear Park North: erosion mnissue, bridge bvByJHSstill under
discussion.
e' Beautification &lFmme Subcommittee Trails
Board Member Hanna chairs this subcommittee and gave mbrief update.
Look sdkeep Texas and keep America beautiful programs. Look ot
lighting TC Park for Christmas with Christmas lights and displays; seeking
sponsorships for the displays.
f. CFABrecommmmemdatimn
CFAB (Citizen's Financial Advisory Board) recommendation: staff talked
with EDC4Aonways toreduce debt ofcurrent bonds and spend funds
that are allocated. EDC4A budget is intended to relieve town ofdebt to
easy uppayment ofbond notes. EOC4Apaid for pool resurfacing,
recently.
g' Sports Agreement
Director Adams met with TCRBA representatives and discussed aSports
Agreement template for7CRBA tobeapproved by town council. The
Town ionot looking totake over any ofthe sports associations. The
^aoamniabon^model helps toensure teams have funding and are viable.
The Sports Agreement will include topics such as: concession stand use,
maintenance windows, tournament season, insurance requirements, an
well maother details pertaining tofield usage and guidelines.
Adjourn
Board Member Murray made the motion to adjourn at 9:00pm. Seconded by
Board MemWer Hanna. Motion passed unanimously.
11
GlennkH st > / J
Parks & ecreation Board Secretary