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Minutes Parks 03/09/2010MINUTES OF A REGULAR PARKS & RECREATION BOARD MEETING FOR THE TOWN OF TROPHY CLUB LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS TUESDAY, MARCH 9,20107:00 P.M. STATE OF TEXAS § COUNTY OF DENTON § The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, March 9, 2010 at 7:00 p.m. The meeting was held within the boundaries of the Town and was open to the public. PARKS AND RECREATION BOARD MEMBERS PRESENT JD Stotts Chairman Larry Lentzner Vice Chairman Barbie Kadow Secretary David Abdulky Board Member Dave Glaser Board Member Steve Gregory Board Member Caryl Ann Jacobs Board Member Steven Kohs Board Member Chris McCollister Board Member Robbie Thomas Board Member arrived 7:12 p.m. arrived 7:10 p.m. PARKS AND RECREATION BOARD MEMBERS ABSENT Kathy Trotter Board Member STAFF AND GUEST(S) PRESENT Adam Adams Parks & Recreation Director Jasmine Lee Recreation Supervisor Susan Edstrom Town Council Bill Rose Town Council Call to order and announce a quorum. Chairman stotts called the Regular Session to order at 7:06 p.m. noting a quorum was present. Invocation Chairman Stotts led the Board in an invocation. Citizen Presentation Sandra Ludwig, 130 Carnoustie -Requested information about the timeline for the dog park. Len Ludwig, 130 Carnoustie -Spoke in favor of building a dog park inside of a park that has fields and other amenities. Recommended that the Town research organic dog parks. 1. Discuss and take appropriate action on the approval of the February 2, 2010 minutes. Board Member Jacobs made a motion to approve the February 2,2010 minutes. Seconded by Board Member Glaser. Vice Chairman Lentzner abstained, motion passed. 2. Staff update: a. Easter Egg Hunt b. Registration system Recreation Supervisor Lee provided a presentation on the upcoming Town Easter Egg Hunt. The Board discussed the event and made recommendations to help increase attendance. Recreation Supervisor Lee informed the Board that the Parks & Recreation Department had recently switched to a new registration system software. 3. Discuss and provide input on an update by staff and the Trophy Club Park Sub-Committee. Director Adams met with Dr. Joe Walker, who will be attending the next Trophy Club Park Sub-Committee meeting. Dr. Walker has discussed Trophy Club Park with the City of Southlake, and they are now aware that Trophy Club owns some land within Southlake city limits. Director Adams is looking to meet with the Corps of Engineers in late April/early May, after which the Sub-Committee will have more information to present to the Board. Outdoor/Aquatic Coordinator Terry Lewis, who oversaw operations at the pool and Trophy Club Park, resigned in February. The new staff member who replaces him will be asked to expand the focus of the park to include programs such as archery, bird watching, etc. in the upcoming year. The Parks Department will take over maintenance at the park. The motorized areas of the park are shut down, likely until April. When the grant comes through, staff will use cable fencing to section off areas. This will allow some areas to be used, even when other areas are shut down due to flooding. 4. Discuss and provide input on the naming of Northwest Park. The Board reviewed the list of currently submitted park names. Director Adams stated that the park could be named I ndependence Park just like the one across the street, due to the proximity. Board Member Abdulky stated concerns that having the same name would be confusing unless EastlWest was added to the name of each site. Vice Chairman Lentzner felt that naming both parks Independence Park would make locating the baseball fields easier for people coming from out of town, and agreed that using EastlWest designations would help. He also stated that additional signage at both sites will be needed. The Board discussed this idea and came to a general consensus that Northwest Park should be named Independence Park, and each park should be given an EastlWest designation. 5. Discuss and provide input on an update by staff and the Facility Sub- Committee on current and future capital projects. Chairman Stotts reviewed the project timeline presented to Council on February 15th . Director Adams stated that the spray pad pre-construction meeting will take place on Friday. Teague Nail is waiting for the final site plan for Northwest Park to begin work on engineering and go out for bid. The park is likely to receive bids in early October 2010. Staff will move forward with Freedom Park after the bids for Northwest Park are opened and accepted. Chairman Stotts stated that Council accepted the low bid for the spray pad. Cost is $1.655 million for components and installation. There will be additional expense for electrical work to pull electric over from Indy. The total for the project is $1.7 million. Director Adams discussed several of the alternate options from the spray pad bid. There will not be shade structures on the northern edge of the structure. The fencing will be wrought iron. There will be a shade structure at the entrance, and decorative shade structures in the water area on the southern portion of the structure. The facility will be completely lighted and the scheduled opening date is still July 4th. Director Adams reviewed the Bond/PID projected expenditures. Councilwoman Edstrom stated that Council also approved the sale of the bonds at the last meeting. 6. Future agenda items: a. Swim team/pool signage and advertising b. Land acquisition c. Status update on payment to the developer of the amenity lakes/trail and erosion issues d. Trail Crossing at Byron Nelson High School e. Scouts and our trail system f. Trail connectivity to the Highlands g. Creation of a bocce ball playing area h. Senior/adult activities i. Increasing attendance at events j. Recycling at Harmony and Independence Parks k. Name the aquatic complex I. Status of land formerly known as Beck Park m. Trophy Club Park Concept Plan Board Member Jacobs recommended removing the following items and sending them to the Trophy Club Park Sub-Committee. The items could be brought back to the Board at a later date. -TCP Motocross Grand Opening -Remote wireless surveillance at the parks, including the TCP entry gate -TCP trail maintenance -Name the areas within TCP 7. Schedule next meeting date. April 6, 2010. Adjourn Board Member McCollister made the motion to adjourn at 8:20 p.m. Seconded by Board Member Gregory. Motion passed unanimously. Barbie Kadow ~ "--"'--' Parks & Recreation Board Secretary