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Minutes Parks 02/02/2010MINUTES OF A REGULAR PARKS & RECREATION BOARD MEETING FOR THE TOWN OF TROPHY CLUB LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS TUESDAY, FEBRUARY 2,20107:00 P.M. STATE OF TEXAS § COUNTY OF DENTON § The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, February 2,2010 at 7:00 p.m. The meeting was held within the boundaries of the Town and was open to the public. PARKS AND RECREATION BOARD MEMBERS PRESENT JD Stotts Chairman Barbie Kadow Secretary David Abdulky Board Member Dave Glaser Board Member Steve Gregory Board Member Caryl Ann Jacobs Board Member Steven Kohs Board Member Chris McCollister Board Member Robbie Thomas Board Member Kathy Trotter Board Member arrived 7:35 p.m. arrived 7:09 p.m. arrived 7:24 p.m. arrived 7:42 p.m. PARKS AND RECREATION BOARD MEMBERS ABSENT Larry Lentzner Vice Chairman STAFF AND GUEST(S) PRESENT Adam Adams Parks & Recreation Director Jasmine Lee Recreation Supervisor Bill Rose Town Council Call to order and announce a quorum. Chairman Stotts called the Regular Session to order at 7:07 p.m. noting a quorum was present. Invocation Chairman Stotts led the Board in an invocation. Citizen Presentation Bill Rose, 219 Inverness -Provided an overview of the Town Council FY 2010- 2011 Budget Goals and Objectives. 1. Discuss and take appropriate action on the approval of the January 5, 2010 minutes. The Board noted that Council Member Rose was not in attendance at the January 5 meeting and a statement made by Chairman Stotts during agenda item 7 was not included. Board Member Gregory made a motion to approve the January 5, 2010 minutes as amended. Seconded by Board Member Glaser. Motion passed unanimously. 2. Discuss and provide recommendations concerning an update from staff on the splash pad adjacent to the pool. Chairman Stotts stated that the current splash pad site plan is a good plan, although it is more expensive due to additional components. Director Adams informed the Board that bids on the project will come in on February 13 th . He reviewed the elements of the splash pad project. Exterior doors will be added to the Community Pool restrooms so that they can be accessed by splash pad users when the pool is closed. The parking lot will be increased by at least 71 spaces. Flatwork will be done to redesign the entrance to the facility so that the splash pad has its own entrance. The installation of the features has gone out to bid, while the features themselves are being purchased via the Buy Board. The cost of the features is approximately $470-490,000. Staff won't know the cost of installation until the bids come in, but is looking for $1.4 million or less. Most of the features have a 3 year warranty. Director Adams stated that the Town may not host a swim meet this year due to the construction at the pool. The current plan is to open the splash pad to the public on July 4th The area around the splash pad will be lighted so that it can be rented outside of operational hours. The majority of this project will be paid for out of PID funds. 3. Discuss and provide recommendations concerning an update from staff on Freedom Park. Chairman Stotts stated that the Corps of Engineers recently informed the Town that they own a flowage easement inside of Freedom Park. Due to this easement, the contour line cannot be changed at 572 ft. This information has limited the potential uses for the land. Director Adams shared the original concept plan provided by Carter & Burgess, as well as the current site plan with the 572 ft. contour line included. He explained what land could be moved and/or used and what land could not. He requested an exception from the COE allowing the Town to change the contour line and was denied. Competition t-ball fields are no longer an options, but football practice fields are still possible. The current site plan, which is no longer possible due to contour issues, is projected to cost over $2 million. Director Adams reviewed potential alternate site plans with the Board, which included one parking lot, a dog park, and 1-2 football practice fields. Staff has recommended also researching lighting the practice football fields and including bathrooms, a playground and a pavilion. Chairman Stotts stated that the original idea was to spend as little as possible on Freedom Park with regards to PID funds. He noted that the amount of money the developer was reimbursed for park land is: • $505,000 for 101 acres of flowage easement • $1.7 million for 12.9 acres at Northwest Park • $1 million for 16.1 acres at Freedom Park Chairman Stotts said that the developer was reimbursed from the PID. Because a large portion of Freedom Park is unusable, the developer should retum the funds for approximately 10 acres. This should equal around $575,000 based on the amount he was reimbursed for the land. Board Member Trotter asked if the Town could sell the unusable land back to the developer. Chairman Stotts said he would like the Town to get the money so that it can purchase additional usable park land. He plans to go before Council and request that they take action. Council Member Rose stated that he would like to see this issue included in the Parks and Recreation Board presentation to Council. Board Member Jacobs would like to allow Freedom Park to be a unique park with features such as bocce ball or ultimate Frisbee to cater to a different crowd. Board Members Kohs, Trotter, Gregory, Glaser, Jacobs, Abdulky and Secretary Kadow would like to see a dog park go into Freedom Park. Board Members Trotter, Thomas, Gregory and Glaser would also like to see a playground. Board Members Kohs, Gregory and Abdulky would like to see football fields, and Board Member Abdulky would prefer street parking over a parking lot. Board Member Gregory would like to keep PID fund expenditures to a minimum, while still considering features such as Frisbee gold and a permanent restroom facility. Board Members Kohs and Glaser and Secretary Kadow requested that Council pursue compensation and/or reimbursement from the developer for the unusable land at Freedom Park. 4. Discuss and provide recommendations concerning an update from staff on Northwest Park. Director Adams reviewed the original concept plan from Carter and Burgess, as well as the current site plan. The small 84 space parking lot may be converted to green space if the costs are too high, and a batting cage may be added if space permits. Chairman Stotts asked if some of the fields will have field turf. He noted that while it is more expensive, it will hold up to the high level of use more than grass. Director Adams stated that one option would be to use field turf in the infield and grass in the outfield. Board Member Jacobs asked that staff do research on the drainage ditch and light poles before we go too far into planning to be certain that the current site plan is financially feasible. 5. Discuss and provide recommendations concerning an update from staff on the Council presentation from the Parks & Recreation Board at the second meeting in February. Director Adams shared the current talking points planned for the presentation, and received general feedback from the Board. Chairman Stotts requested that all members who are able would attend the meeting. 6. Future agenda items: a. Participation fees b. In depth discussion on Amenity Lakes operations c. Swim team/pool signage and advertising d. Land acquisition e. Status update on payment to the developer of the amenity lakes/trail and erosion issues f. Trail Crossing at Byron Nelson High School g. Scouts and our trail system h. TCP Motocross Grand Opening i. Trail connectivity to the Highlands j. Status update on parkland dedication for Neighborhoods 10 & 11 k. Creation of a bocce ball playing area I. Senior/adult activities m. Remote wireless surveillance at the parks, including the TCP entry gate n. TCP trail maintenance o. Name the areas within TCP p. Name Northwest Park q. Increasing attendance at events r. Recycling at Harmony and Independence Parks 7. Schedule next meeting. Staff will check the calendar and schedule the next meeting at a later date. Adjourn Board Member Jacobs made the motion to adjourn at 9:35 p.m. Seconded by Board Member Glaser. Motion passed unanimously. Bar Ie KadoyY ~ Parks & Recreation Board Secretary