Loading...
Minutes Parks 04/06/2010MINUTES OF A REGULAR PARKS & RECREATION BOARD MEETING FOR THE TOWN OF TROPHY CLUB LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS TUESDAY, APRIL 6, 2010 7:00 P.M. STATE OF TEXAS § COUNTY OF DENTON § The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, April 6, 2010 at 7:00 p.m. The meeting was held within the boundaries of the Town and was open to the public. PARKS AND RECREATION BOARD MEMBERS PRESENT JD Stotts Chairman Larry Lentzner Vice Chairman Barbie Kadow Secretary David Abdulky Board Member Dave Glaser Board Member Steve Gregory Board Member Caryl Ann Jacobs Board Member Steven Kohs Board Member Robbie Thomas Board Member Kathy Trotter Board Member arrived 7:06 p.m. arrived 8:42 p.m. arrived 7:06 p.m. PARKS AND RECREATION BOARD MEMBERS ABSENT Chris McCollister Board Member STAFF AND GUEST(S) PRESENT Adam Adams Parks & Recreation Director Jasmine Lee Recreation Supervisor Susan Edstrom Town Council Bill Rose Town Council Call to order and announce a quorum. Chairman Stotts called the Regular Session to order at 7:04 p.m. noting a quorum was present. Invocation Chairman Stotts led the Board in an invocation. Citizen Presentation None. 1. Discuss and take appropriate action on a Trophy Club Park update concerning the following areas: a. Programming b. Trails c. Master plan d. Budget Board Member Glaser reviewed a presentation on the Trophy Club Park Sub- Committee's current activities and focus. They are currently working on an overall concept plan, and will also be working on recreational programming opportunities and facilities. Board Member Trotter asked if a sub-committee could be formed specifically for the trails at Trophy Club Park. Director Adams informed her that the trails would fall under the purview of the TCP Sub-Committee, but that members of the Sub- Committee could work with other interested residents on research or projects related to the trails. Board Member Gregory recommended that the TCP Sub-Committee look into partnering with 4H or the Boy Scouts for projects. Director Adams stated that any partnership would been to be coordinated with staff, and he would need to ensure that any trail system that was created and advertised had the resources to continue with maintenance permanently. Board Member Abdulky shared the list of programming ideas that was created at a recent Sub-Committee meeting. Resident Margi Cantrell, 1105 Sunset Drive, recommended a photography class be offered at the park. Director Adams reviewed the tasks that had been assigned to consultant Dr. Joe Walker, and the percentage of completion of each task. He also shared a map with potential park uses. He will meet with the Corps of Engineers in May to begin discussions, and will also discuss a swap of Environmentally Sensitive Areas. The proposed budget for 2010-2011 will include programming at Trophy Club Park. 2. Discuss and take appropriate action on a park facilities update concerning the following areas: a. Independence East b. Harmony Park improvement c. Spray park d. Aquatic facility name e. Amenity lakes f. Trail system Vice Chairman Lenizner met with Director Adams and Teague, Nail & Perkins at Oak Grove Park to look at the baseball facility. Director Adams stated that he will be continuing to meet with Teague, Nail & Perkins to work on plans for I ndependence East. The Town will be allowing the construction crew to work on the spray pad on Sunday 4/11 and Sunday 4/18. Parking should be ready by mid-May in time for swim team practices. They will participate in a dual city swim meet with Keller at their facility. Preparation on the spray park for Harmony is nearing completion, and he is working with the soccer association on the design on the new fields being built at Harmony Park. The Town has not officially accepted the amenity lakes, as they are waiting for the developer to build a fountain in lake 2. The Town has also not accepted the trails, and has not begun to maintain them. Chairman Stotts asked if there has been any recent communication regarding the pumps at the lakes. Director Adams stated that he was not aware of any such communication. The trail will need to be continued to connect with Trophy Club Park, and staff will need to build a pier in the lake prior to considering stocking it for a fishing program. Chairman Stotts informed the Board that he was not aware that they had not received an invitation to the splash pad ground-breaking ceremony and apologized for such. Director Adams stated that everyone will be invited to the ribbon cutting once the facility opens. 3. Discuss and provide input on the meeting between the soccer association and Town staff concerning the condition of the Harmony Park soccer fields. Director Adams stated that there were approximately 20 people in attendance at the meeting, which lasted 2 hours and 15 minutes. He shared the presentation that was given at the meeting, which will also be given at the next soccer board meeting. The Town is planning to overseed the fields with Burmuda at an additional cost, which could be close to $8,000. They would like to overseed with Rye in November if soccer can end the season early enough. He is talking to soccer about taking one field off line for a season and taking one day per week off on all the fields (Friday is the most likely day). He proposed that the association have a current board member act as an ex officio to the Parks & Recreation Board, and a staff member act as an ex officio to their board in order to facilitate communication. Director Adams is hoping that the savings from switching to effluent water at Harmony Park will help cover the cost of these things. He will be going to Council for an ordinance preventing any renegade play on the fields. Councilwoman Edstrom asked Director Adams to have the Town Attorney look at the Parks & Recreation Board ordinance to make sure no changes would be needed to add an ex officio member. Resident Jimmy Bedgood, 210 Phoenix Drive, stated that part of the problem occurs when parents with the soccer association try to compare Harmony Park to a soccer complex. He feels that drainage is an issue, Rye needs to be overseeded, and a fields should be taken offline for one year so that the needed work can be done to make it easier and more affordable to maintain. He would like to meet with Director Adams to discuss options. 4. Discuss and provide input on the subject of Parkland dedication and acquisition. Chairman Stotts wanted the Board to understand how parkland dedication works so that they are prepared for Neighborhoods 10 and 11. For these neighborhoods the developer is not required to give parkland. He can give a set amount of cash in lieu of land. Board Member Glaser noted that there are no duties assigned to the Parks & Recreation Board, only to the Planning and Zoning Commission and the Parks & Recreation Director. Director Adams reviewed the process of the parkland dedication of the current PID properties. He discussed what the current status is on Neighborhoods 10 and 11. Chairman Stotts informed the Board that he met with Mehrdad and Joe Walker. Mehrdad verbally agreed to give the Town a few lots that would provide access to build a trailhead into Trophy Club Park. This verbal statement is not official or binding, but it would be a good issue for Council and staff to discuss and pursue. Chairman Stotts noted that the ordinance calls for a bi-annual review and one has not been done recently. He asked if one should be done. Director Adams stated that one could be done and would be ready for the May meeting so that the Board can review it and provide input. Secretary Kadow asked if the ordinance could be changed to include the Board in the process. Director Adams stated that due the Board's status as advisory, it does not have that in the scope of its duties. Board Member Abdulky asked if an item could be added to the ordinance requiring the Town to request an exchange of land from the developer in the event something such as an easement is discovered. Director Adams stated that the question was moving into legal territory, but was something he would look into. 5. Staff update: a. Easter Egg Hunt recap b. FitCities 5K Challenge c. Arbor Day Celebration Recreation Supervisor Lee shared a presentation with pictures and a review of the Easter Egg Hunt. The FitCities 5K Challenge has been postponed due to conflict with the Komen Race for the Cure and lack of registration. She gave a presentation on the upcoming Arbor Day Event. The Board discussed and provided feedback; Board Member Thomas recommended renaming the event to show the variety of activities and its magnitude. 6. Future agenda items: a. Swim team/pool signage and advertising b. Land acquisition c. Status update on payment to the developer of the amenity lakes/trail and erosion issues d. Trail Crossing at Byron Nelson High School e. Scouts and our trail system f. Status update on parkland dedication for Neighborhoods 10 & 11 g. Trail connectivity to the Highlands h. Creation of a bocce ball playing area i. Senior/adult activities j. Increasing attendance at events k. Recycling at Harmony and Independence Parks I. Status of the land formerly known as Beck Park m. Update on the status of the medians 7. Schedule next meeting date. May 11,2010. Adjourn Vice Chairman Lentzner made the motion to adjourn at 9:45 p.m. Seconded by Board Mernber Jacobs. Motion passed unanimously. Q'AtrJA~ ) Barbie Kadow -~ = Parks & Recreation Board Secretary