Minutes Parks 11/10/2009MINUTES OF A REGULAR PARKS & RECREATION BOARD MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
TUESDAY, NOVEMBER 10, 20097:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular
Session on Tuesday, November 10, 2009 at 7:00 p.m. The meeting was held within the
boundaries of the Town and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
JD Stotts Chairman
Steve Gregory Vice Chairman arrived 7:40 p.m.
Barbie Kadow Secretary
David Abdulky Board Member
Dave Glaser Board Member
Caryl Ann Jacobs Board Member arrived 7:12 p.m.
Steven Kohs Board Member
Chris McCollister Board Member arrived 7:48 p.m.
Robbie Thomas Board Member
Kathy Trotter Board Member
PARKS AND RECREATION BOARD MEMBERS ABSENT
Larry Lentzner Board Member
STAFF AND GUEST(SI PRESENT
Adam Adams Parks & Recreation Director
Jasmine Lee Recreation Supervisor
Bill Rose Town Council
Call to order and announce a quorum.
Chairman Stotts called the Regular Session to order at 7:04 p.m. noting a
quorum was present.
Invocation
Chairman Stotts led the Board in an invocation.
Citizen Presentation
No citizen presentations.
1. Discuss and take appropriate action on the approval of the September 1
and October 6, 2009 minutes.
Board Member Kohs made a motion to move this item after Item 8. Seconded by
Board Member Glaser.
Board Member Kohs made a motion to approve the September 1, 2009 minutes.
Seconded by Board Member Glaser. Motion passed, Board Members Thomas,
Glaser, Abdulky and Trotter abstained.
Vice Chairman Gregory made a motion to approve the October 6, 2009 minutes.
Seconded by Board Member Jacobs. Motion passed, Board Members Glaser
and McCollister abstained.
2. Discuss and provide input concerning various issues associated with the
Park Bond.
Director Adams informed the Board that there will be approximately $7.4 million
available, the majority of which should be spent within the next 2 years. In
April/May the bonds will be sold, likely in a single issuance. We will move
forward on the spray park and as many elements of Northeast Park as possible
now. We will try to phase in Northwest Park in order to maximize efficiency with
the same contractor. Northeast should go out to bid and be brought before
Council in early January.
The general planned order of amenity construction is: Spray pad, Northeast Park,
UV filter for the Community Pool, Northwest Park, Harmony Park, trailhead
acquisition, and the Recreation Center Feasibility Study.
The Facilities Sub-Committee will begin working on a name selection process for
the two new parks.
3. Discuss and provide input concerning an update on Trophy Club Park.
Director Adams stated that he met with Dr. Walker. The next Town Hall meeting
will be Saturday November 14"h from 1 Oam-1 pm. Director Adams just received
new aerial pictures of TCP, and has several new ideas to discuss including BMX
and a skate park. The ATV trails have been closed due to the lake rising 5 feet.
Chairman Stotts asked if the wild pigs in the park are being hunted, which
Director Adams confirmed. Chairman Stotts recommended a humane method of
trapping the pigs. Director Adams will look into this method.
Director Adams stated that on November 17"h a representative from Texas Parks
and Wildlife will audit the last grant and discuss the new one.
4. Discuss and take appropriate action concerning a staff update on the park
amenities located within the PID development.
Director Adams informed the Board that no action has been taken to accept the
trail yet. Both lakes are full. The developer will now only be installing a fountain
in the larger lake. As the developer will no longer be building a dock, the Parks
department will look into doing so. They are also researching pond care and how
to properly stock a pond.
Chairman Stotts asked if the developer has been paid any additional funds
toward the trails. Director Adams was not certain, although he noted that money
has been paid to the developer for an easement around a gas well that will be
used for the trails.
5. Discuss and take appropriate action concerning the Board's presentation
to Town Council.
The Board recommended the following items for inclusion in the presentation:
• The current status of construction, timeline and future plans regarding
projects funded by the Park Bond and PID
• TCP Town Hall meetings and what we have learned from them
• Overview of all Town festivals
• TCP Grant
• Dog Park (recommended as a presentation in a separate Council
meeting)
6. Discuss and take appropriate action concerning a staff update on pool
operations for next summer.
Director Adams stated that the Community Pool costs $190,000-200,000 per
summer. The number of pool parties has decreased, which is partially due to
competition. Concession sales have decreased, partially due to new pOlicies
which allow patrons to bring food poolside. The new spray pad will add $22,000-
27,000 in costs each summer. Fees would help offset declining pool revenue.
Currently there is no entry fee for residents, and non-residents pay $4 each.
New fee categories could include resident single-entry, non-resident single-entry,
resident family pass, etc. Enacting such fees would need to go before Council
for codification, so the discussion needs to begin now.
The Board discussed the pros and cons of potential fees.
7. Discuss and take appropriate action concerning the placement and
retention of items on the future agenda items list.
Chairman Stotts stated that he and Director Adams will determine when it is
appropriate to remove an item from the future agenda items list. Secretary
Kadow recommended sending some of the items down to the sub-committees for
discussion.
Chairman Stotts informed the Board that they can approach either Director
Adams or himself to request an item be placed on a meeting agenda.
8. Discuss and take appropriate action concerning the nomination and
appointment of Board Officers.
Secretary Kadow made a motion to appoint J.D. Stotts Chairman of the Board.
Seconded by Board Member Jacobs. Motion passed unanimously.
Vice Chair Gregory made a motion to appoint Larry Lentzner Vice Chairman of
the Board. Seconded by Board Member McCollister. Motion passed
unanimously.
Board Member Jacobs made a motion to appoint Barbie Kadow Secretary of the
Board. Seconded by Board Member McCollister. Motion passed unanimously.
Chairman Stotts informed the Board that Board Member Gregory stepped down
as the chair of the TCP Sub-Committee. Board Member Glaser will take over the
position.
9. Staff updates:
a. Fall PhantomFest
b. Christmas events
c. Sport associations' current season
d. Budget
Director Adams stated that Fall Phantom Fest was a successful event. After
speaking with the PTa, they brought in approximately $3,000 more than last year
due to their partnership with the Town. The department has not locked in a
partnership with Lakeview for next year at this time.
Recreation Supervisor Lee discussed the addition of a Christmas Parade to the
Town's traditional Tree Lighting and Reception.
Director Adams provided an overview of the issues the fields have had due to the
frequent rain. At some point he would like to change the lighting system at
Independence Park to the same one used at Harmony Park.
Director Adams stated that the Parks and Recreation Department came in under
budget for the 2008-2009 fiscal year.
10. Future agenda items:
a. Participation fees
b. In depth discussion on Amenity Lakes operations
c. Park signage/advertising
d. Swim team/pool signage and advertising
e. Land acquisition
f. Status update on payment to the developer of the amenity lakes/trail and
erosion issues
g. Resurfacing the pools
h. Trail Crossing at Byron Nelson High School
i. Scouts and our trail system
j. TCP Motocross Grand Opening
k. Trail connectivity to the Highlands
I. Status update on parkland dedication for Neighborhoods 10 & 11
m. Creation of a bocce ball playing area
n. Mature adult activities
o. Remote wireless surveillance at the parks, including the TCP entry gate
p. TCP trail maintenance
q. Name the areas within TCP
r. Name Northeast and Northwest Parks
11. Schedule next meeting.
The next meeting will be Tuesday December 1, 2009.
Adjourn
Board Member McCollister made the motion to adjourn at 9:00 p.m. Seconded
by Board Member Gregory. Motion passed unanimously.
Q"J~;"l~)
Parks & Recreation Board Secretary