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Minutes Parks 05/13/2009MINUTES OF A REGULAR PARKS & RECREATION BOARD MEETING FOR THE TOWN OF TROPHY CLUB LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS TUESDAY,MAY 13, 2009 7:00 P.M. STATE OF TEXAS § COUNTY OF DENTON § The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, May 13, 2009 at 7:00 p.m. The meeting was held within the boundaries of the Town and was open to the public. PARKS AND RECREATION BOARD MEMBERS PRESENT JD Stotts Chairman Steve Gregory Vice-Chairman Barbie Kadow Secretary Dave Glaser Board Member Matthew Graham Board Member Caryl Ann Jacobs Board Member Steven Kohs Board Member Larry Lentzner Board Member Chris McCollister Board Member (arrived 8:37 p.m.) Sally Ridgeway Board Member PARKS AND RECREATION BOARD MEMBERS ABSENT Bill Matthai Board Member STAFF AND GUEST(S) PRESENT Adam Adams Staff Liaison/Parks and Recreation Director Jasmine Lee Recreation Supervisor Dr. Joe Walker University of North Texas Call to order and announce a quorum. Chairman Stotts called the Regular Session to order at 7:07 p.m. noting a quorum was present. Invocation Chairman Stotts led the Board in an invocation. Citizen Presentation Kathy Trotter, 310 Skyline Drive Ms. Trotter shared her background in horticulture and the Sierra Club. She wants the nature trails at Trophy Club Park to be more heavily used by residents, schools and community groups. She would like a trail head to be built on the east side of Trophy Club with parking and a map/information board. She believes Eagle's Ridge is an ideal location for such a trail head and pocket park, and has collected 90 signatures requesting this. She is also concerned about a proposed access road to the pump station through land shown on a map to be dedicated as park land. She suggests the access road be moved by changing the size of the residential lots near the access road or by reducing them from 3 lots to 2 lots. Joy Brown and children, 5 Panorama Trail Ms. Brown and her children stated that they went on a trail hike with Ms. Trotter and loved the value of outdoor family time. The children stated that they love taking their dog to the trail, and that they saw a snake and collected rocks and shells. 1. Discuss and take appropriate action concerning a staff update on the various PID projects including: a. Amenity lakes b. Trail system c. Northeast Park d. Northwest Park Board Member Lenztner stated that the Facilities Sub-Committee has been meeting regularly and is working with Teague, Nail and Perkins on the park site plans. The initial site plan and survey for Northeast Park has been completed. Director Adams showed the Board a map of Northeast Park and discussed the planned layout of the amenities, which will include two small baseball fields, a multi-use/football field and a 40 space concrete parking lot. Construction should begin in early August, and the park should be ready for use by November of this year. Director Adams stated that TNP is also creating a site plan for a dog park. There will be a small parking area and decomposed granite trail to the dog park. The dog park would be 8 acres, with two sections for large dogs so they can be rotated to preserve the grass and one section for small dogs. It would be separated from the field areas by multiple trees and surrounded by a 5 foot chain link fence. The dog park is not being included in current funding for the park. Vice Chairman Gregory recommended installing cross fencing inside the dog park to allow staff to section off flooded areas in case of heavy rains. TNP started surveying Northwest Park this week. The current amenities planned at this park include several baseball fields, a playground, pavilion and spray pad which will be located next to the pool. The next step is working with TNP for a site plan. Board Member Graham asked if the needs of the sport associations are being heard and considered by the Facilities Sub-Committee. Board Member Lentzner assured the Board that this is being done. Director Adams stated that once Northwest Park is completed, the baseball association will move from the t-ball fields at Harmony Park over to the new fields. The old t-ball fields will then be turned into at least one additional soccer field for the soccer association, and Harmony Park will be an all-soccer park. The football association will also pick up a field at Northeast Park. Chairman Stotts showed the board a series of pictures of the new trail system and amenity lakes. He shared his concerns with the lack of proper drainage, erosion control and railing. The Board agreed with his concerns. Board Member Ridgeway suggested that the Board send a representative to Council to express the concerns of the Board as a whole. Chairman Stotts stated that the Board should approach Town Manager Emmons, Council andfor Mayor White and request that the developer not receive any further reimbursement until these concerns have been addressed. He also recommended that an engineering firm be utilized to ensure the trail has been properly built. Chairman Stotts informed the Board that he does not believe an easement has been granted by Beck Properties or by the Shankman family for the portions of the trail that cross their property. Vice Chairman Gregory agreed that the Town should not accept the trail nor give the developer any further payment until the issues with the trail system have been addressed. Board Member Lentzner noted that Chairman Stotts has made Council aware of the Board's concerns with the amenity lakes on at least two occasions in the past. Board Member Jacobs asked if the developer would be willing to pay for the costs to correct the issues of concern on his own without taking money from the PID. Chairman Stotts stated that such a thing could likely be negotiated, but would require someone to initiate the negotiations. Board Member Graham made a motion that the Parks & Recreation Board does not accept the work that has thus far been done, and seeks that no further work be done prior to a hydrology and irrigation study being conducted by a neutral third party engineering firm. Seconded by Board Member Lentzner. Motion passed unanimously. Board Member Graham made a motion that this request be transmitted to Council and placed on their next available agenda for discussion among Council. Board Member Lentzner volunteered to present this issue to Council. Chairman Stotts expressed concern that too much time would pass before this item could be presented to Council at a meeting and requested that the information be transmitted to Council, the Mayor and the Town Manager in the mean time. Director Adams stated that he could do this the following day. Chairman Stotts moved Item 2 down after Item 4. He moved Item 3 to after Item 7. 2. Discuss and take appropriate action concerning a presentation from Dr. Joe Walker on the TCP Master Plan. Dr. Walker gave a presentation on the current states of the project. He discussed potential amenities and features at the park and grants that could be used to fund them. He shared a map displaying park visitation by zip code, which showed visitors from throughout the DFW region. He plans to use the Trophy Club Park Sub-Committee as a project steering group and will invite Bill Rose to be a Council representative as well. 3. Discuss and take appropriate action concerning a staff presentation on possible future funding requests for EDC4A. Director Adams presented an overview of the funds requested of EDC4A. EDC4A would issue a 20 year Certificate of Obligation for $530,000 to cover the requested items. Chairman Stotts expressed concern about taking a 20 year note on items that depreciate and will not last 20 years. Board Member Graham was concerned about the legality of funding Integrity Park field rentals for the baseball association. Board Member McCollister stated that Roanoke should split the cost of Integrity Park field rentals. Board Member Graham agreed and stated that he does not agree with using EDC4A funds for Integrity Park field rentals when Roanoke owes half. Chairman Stotts recommended a per-child user fee be enacted for the youth sport associations to make it more equitable. Chairman Stotts ask if the Town could approach the MUD to assist with the purchase of capital equipment. Board Member McCollister requested that the Town purchase an extended warranty on equipment purchased with the note to extend its use. Director Adams stated that EDC4A may be able to fund the shop, which would allow the Town to use those funds to lease equipment. 4. Discuss and take appropriate action concerning a splash park presentation by a possible vendor. The vendor was not present at the meeting and did not provide a presentation. 5. Discuss and take appropriate action concerning a presentation by staff on dog parks. Recreation Supervisor gave a presentation on dog parks, including the definition and benefits of a dog park, a profile of potential users, information on other area dog parks, and a list of potential amenities and layout of a dog park at Northeast Park. 6. Discuss and take appropriate action concerning a staff update on the Fourth of July Celebration. Recreation Supervisor gave a presentation on the status of preparations for the Fourth of July Celebration, all aspects of events taking place throughout the day, and potential partnerships and sponsorships for the event. 7. Discuss and take appropriate action on the approval of the February 10, March 3 and April 7, 2009 minutes. Board Member Kohs made a motion to approve the February 10, 2009 minutes. Seconded by Board Member Ridgeway. Board Member Graham and Secretary Kadow abstained, motion passed. Board Member Kohs made a motion to accept the March 3, 2009 minutes. Seconded by Board Member Jacobs. Secretary Kadow abstained, motion passed. Board Member Kohs made a motion to accept the April 7, 2009 minutes. Seconded by Board Member Ridgeway. Motion passed unanimously. 8. Parks and Recreation Staff update and discussion regarding project updates as listed below. There will be no action taken on any individual project posted under t his item and discussion will be limited. If extensive discussion is required, the item may be placed on a future agenda. a. Youth Sports Challenge b. Summer Adventure Camp Chairman Stotts moved this item to a future agenda. 9. Future agenda items: a. Effluent water to Harmony Park b. Participation fees c. In depth discussion on Amenity Lakes operations d. Park signage/advertising e. Swim team/pool signage and advertising f. Land acquisition g. Youth Sports Challenge h. Summer Adventure Camp i. Payment to the developer of the amenity lakes/trail and erosion issues Adjourn Vice Chairman Gregory made the motion to adjourn at 9:55 p.m. Seconded by Board Member Graham. Motion passed unanimously. Parks & Recreation Board Secretary