Minutes Parks 12/08/2009MINUTES OF A REGULAR PARKS & RECREATION BOARD MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
TUESDAY, DECEMBER 8, 2009 7:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular
Session on Tuesday, December 8, 2009 at 7:00 p.m. The meeting was held within the
boundaries of the Town and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
JD Stotts Chairman
Steve Gregory Vice Chairman arrived 7:50 p.m.
Barbie Kadow Secretary
David Abdulky Board Member
Dave Glaser Board Member
Caryl Ann Jacobs Board Member arrived 7:15 p.m.
Steven Kohs Board Member
Kathy Trotter Board Member
PARKS AND RECREATION BOARD MEMBERS ABSENT
Larry Lentzner
Chris McCollister
Robbie Thomas
Board Member
Board Member
Board Member
STAFF AND GUEST(S) PRESENT
Adam Adams Parks & Recreation Director
Jasmine Lee Recreation Supervisor
Bill Rose Town Council
Call to order and announce a quorum.
Chairman Stotts called the Regular Session to order at 7:10 p.m. noting a
quorum was present.
Invocation
Director Adams led the Board in an invocation.
Citizen Presentation
No citizen presentations.
1. Discuss and take appropriate action on the approval of the November 10,
2009 minutes.
Secretary Kadow made a motion to approve the November 10, 2009 minutes.
Seconded by Board Member Jacobs. Motion passed unanimously.
2. Discuss and provide input concerning an update on Trophy Club Park.
Director Adams stated that TPWD audited last year's projects and approved
them. There are still some funds remaining; he will ask to purchase an additional
piece of equipment with these funds that can be used to maintain the trails at
TCP. The new grant projects have not been started yet.
Director Adams will be meeting with Dr. Walker in Southlake to look at the portion
of Trophy Club Park that falls in that city. After the holidays, Dr. Walker will
provide a map detailing what can be done in the various areas of TCP.
The Board viewed aerial photographs of the park that were taken recent and
discussed potential uses for the areas of the park. These uses included: RC
airfield, BMX courses, disc golf, camping and RV usage, additional boat ramps, a
fishing pier, and a skate park.
In February the TCP Sub-Committee may do a presentation to EDC4B on ways
the two groups may be able to work together to achieve common goals.
Chairman Stotts announced that Board Member Trotter is now a member of the
TCP Sub-Committee.
3. Discuss and provide input concerning an update by the Park Facilities Sub-
Committee.
Director Adams stated that planning for Northwest Park is down to a couple of
potential site plan maps and is nearing a final design. He will receive new maps
on Friday.
Director Adams walked Northeast Park with staff from TNP last week. He was
just informed that the park is located in an identified wetland, and they will be
bringing in an environment consultant to determine how this will affect the park's
design. The plan is to let for bid in February, with the baseball fields ready for
use in August. This is dependent upon the advice of the environmental
consultant.
Chairman Stotts stated that he spoke with Tom Rutledge about moving more
quickly and ensuring that the fields at Northeast Park will be ready for August
play.
Director Adams informed the Board that the spray park project will be put out to
bid, rather than contracting directly with Rain Drop. All companies, including
Rain Drop, will be able to bid on the project. This decision was made due to the
complexity of the spray park. The needed design elements were given to TNP
today. Going out to bid will push back the timeline by 1 to 1.5 months, which
means it may not be ready to open by June 1 st
Chairman Stotts announced that he is stepping down from the Facilities Sub-
Committee, and will be replaced by Board Member Thomas.
Director Adams shared the most recent site plan for Northwest Park, and
discussed potential changes.
Director Adams will be walking the trail with Town Manager Emmons in the near
future.
Installation of the shade structures at Independence Park and the Community
Pool began today.
4. Staff updates:
a. The Community Pool
b. Arbor Day
c. Independence Park
d. FitCities program
e. Facility Signage and Advertising
Director Adams provided a handout with suggested entry fees for the Community
Pool for the upcoming summer. He asked the Board to review the handout, and
be prepared to discuss and take action on the topic at the next meeting.
Director Adams informed the Board that at the next meeting he will bring an item
before them concerning allowing alcohol sales at the Arbor Day Celebration,
which will take place Saturday, April 24th at Trophy Club Park.
The shade structures at Independence Park are currently being installed.
The Town has signed up to partiCipate in the FitCities program, which will begin
in January. Residents will be able to log activity hours online and take part in a
5K run, to take place as a part of the Arbor Day Celebration.
Director Adams will send out an invitation to all youth sport associations and the
high school for a meeting to discuss what each group would like to do regarding
field signage. He will then take this information into consideration when moving
forward to seek approval for such signage.
5. Future agenda items:
a. Participation fees
b. In depth discussion on Amenity Lakes operations
c. Swim team/pool signage and advertising
d. Land acquisition
e. Status update on payment to the developer of the amenity lakes/trail and
erosion issues
f. Trail Crossing at Byron Nelson High School
g. Scouts and our trail system
h. TCP Motocross Grand Opening
i. Trail connectivity to the Highlands
j. Status update on parkland dedication for Neighborhoods 10& 11
k. Creation of a bocce ball playing area
I. Senior/adult activities
m. Remote wireless surveillance at the parks, including the TCP entry gate
n. TCP trail maintenance
o. Name the areas within TCP
p. Name Northeast and Northwest Parks
6. Schedule next meeting.
The next meeting will be Tuesday, January 5,2010.
Adjourn
Board Member Glaser made the motion to adjourn at 9:04 p.m. Seconded by
Board Member Kohs. Motion passed unanimously.
Barbie Kadow '
Parks & Recreation Board Secretary