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Minutes Parks 08/04/2009MINUTES OF A REGULAR PARKS & RECREATION BOARD MEETING FOR THE TOWN OF TROPHY CLUB LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS TUESDAY, AUGUST 4,20097:00 P.M. STATE OF TEXAS § COUNTY OF DENTON § The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, August 4, 2009 at 7:00 p.m. The meeting was held within the boundaries of the Town and was open to the public. PARKS AND RECREATION BOARD MEMBERS PRESENT JD Stotts Chairman Steve Gregory Vice Chairman Barbie Kadow Secretary Dave Glaser Board Member Matthew Graham Board Member Caryl Ann Jacobs Board Member Steven Kohs Board Member Chris McCollister Board Member (arrived 7:50pm) Larry Lentzner Board Member PARKS AND RECREATION BOARD MEMBERS ABSENT Sally Ridgeway Board Member STAFF AND GUEST(S) PRESENT Adam Adams Parks & Recreation Director Jasmine Lee Susan Edstrom Bill Rose Recreation Supervisor Town Council Liaison Town Council Call to order and announce a quorum. Chairman Stotts called the Regular Session to order at 7:09 p.m. noting a quorum was present. Invocation Chairman Stotts led the Board in an invocation. Citizen Presentation No citizen presentations. 1. Discuss and take appropriate action on the approval of the May 13, June 9 and July 7, 2009 minutes. Board Member Graham made a motion to approve the May 13, 2009 minutes. Seconded by Board Member Jacobs. Motion passed unanimously. Vice Chairman Gregory made a motion to approve the June 9, 2009 minutes. Seconded by Board Member Glaser. Motion passed unanimously. Board Member Glaser made a motion to approve the July 7, 2009 minutes. Seconded by Board Member Kohs. Vice Chairman Gregory and Board Members Lentzner and Jacobs abstained; the motion passed. 2. Discuss and take appropriate action concerning park signage and advertising. Chairman Stotts stated that Planning & Zoning would regulate the size, number and type of signage permitted at the fields, while Parks & Recreation would regulate the specific content on the signs. Director Adams informed the Board that this will be on the September 3rd P&Z agenda and the September 14th Council agenda. There will have to be a public hearing, which must be advertised in the newspaper in advance. Regulations would stay with P&Z, with exceptions for parkland. He would ask that the size restriction for temporary signage be increased from 36 sq. ft. to 50 sq. ft. Revenue would also be discussed at the Council meeting. Board Member Graham asked if revenue could go to the Parks budget, stating that there was little purpose to allowing signage if the revenue did not go to the Parks budget. Vice Chairman Gregory recommended that the sports associations be allowed to sell the signage and take the money, then use it to help with improvements to the parks. Director Adams stated that the revenue is likely to be split between the associations and the Town. Money that comes to the Town will go to the general fund and be marked as park revenue. Councilwoman Edstrom questioned why the funds could not go back directly to Parks, and stated that rather than waste staff time in selling the signage we should allow the associations to do the footwork and take a portion of the funds. Chairman Stotts agreed, stating that it benefits both the Town and the associations. Board Member Kohs expressed that rather than giving money to the associations, we should use the money to improve the fields used by the associations. Board Member Lentzner informed the Board that donations given directly to the Trophy Club Roanoke Baseball Association are tax deductible, which would increase the incentive for businesses to participate, while donations given to the Town are not tax deductible. Board Member Graham stated that he does not feel comfortable having the money go straight to the associations rather than to the Town. Director Adams reminded the Board that how the money is distributed can be discussed in the September meeting. The current goal is to get signage in the parks. Board Member Graham warned the Board that trying to impose separate restrictions on Town property versus private property is opening the Town to litigation. Director Adams stated that the current limit on temporary signage is 30 days. He will seek to extend the limit to one year. Chairman Stotts suggested that a Park Board member be assigned to keep this moving forward. Board Member Jacobs volunteered. 3. Discuss and take appropriate action concerning parkland dedication for neighborhoods 10 and 11. Chairman Stotts explained that he was reviSiting this as there was a need for access to Trophy Club Park on the East side of Trophy Club. Chairman Stotts further explained that all off the potential development as outlined by both the Town and the COE would require access that could only be achieved by receiving land that was going to be developed adjacent to TCP. Director Adams stated that the developer had come before Town Council previously and had platted the two hundred-plus lots previously. The plats were never filed with Denton County and the developer had requested that Council waive the parkland dedication requirements for two years as he was in the process of suing Beck Properties for the ownership of what was formerly known as Beck Park; he would then give the park to the Town. Council did not accept the offer at that time. Director Adams proceeded to identify the land owned by the developer that is needed to access Trophy Club Park. He further explained that since the original platting, the developer has now resubmitted a smaller number of lots for development. Within this number there have been several lots that have been identified in the Trophy Club Park Plan as being crucial to the access and development of the south side of Trophy Club Park. Board Member Graham asked what is the developer dOing with the lots at this time. Director Adams responded that to his knowledge nothing is being planned at the moment. Director Adams also told the Board that the developer is contesting the value of the land with Denton County. Councilman Rose asked about the other property located adjacent to Trophy Club Park. Director Adams explained that the parcel of property identified in the park plan is the last available access into Trophy Club Park. The Board continued to discuss various aspects of land needed to access Trophy Club Park. 4. Discuss and take appropriate action concerning a staff update on the spray park development. Director Adams stated that the park will cost $650,000-850,000. The developer is meeting with TNP next week to move forward on the design. The current design is 10,000 sq. ft. Chairman Stotts said the original plan was for a 6,000- 8,000 sq. ft. facility, and he would like to stay in that range. Director Adams said the developer has been told 8,000 sq. ft. The main purpose is to pull people away from the pool. The sub-committee will work with the company on design elements. The meeting with TNP will determine the ground breaking schedule, could be as early as October. The current plan is to open the spray park Memorial Day weekend in 2010. Board Member Kohs asked if there are any hard costs related to the spray park that the Parks Department could ask the MUD for, as the MUD is finalizing its budget and there will likely be money available. Director Adams stated that such a request would have to come from Town Manager Emmons. Board Member Graham made a motion to move Item 5 after Item 6 on the agenda. 5. Discuss and take appropriate action concerning a park bond presentation made to Council on August 3, 2009. Chairman Stotts and Board Member Lentzner went through the presentation given to Council. The Board discussed the details of the presentation. Board Member Lentzner stated that the only questions regarding a park bond was whether it should be placed on the November or May ballot. Director Adams informed the Board that staff has 2 weeks to compile information for Council to consider. Board Member Lentzner stated that Council must vote by September 2nd to place the bond on the November ballot. 6. Items for future agendas: a. Participation fees b. I n depth discussion on Amenity Lakes operations c. Park signage/advertising d. Swim team/pool signage and advertising e. Land acquisition f. Status update on payment to the developer of the amenity lakes/trail and erosion issues g. UV filter at the pool h. Resurfacing the pools i. Trail crossing at Byron Nelson High School j. Scouts and our trail system k. Status update on spray park I. TCP Motocross Grand Opening m. Status update on park bond n. Status update on TCP entry gate o. Trail connectivity to the Highlands p. Status update on parkland dedication for Neighborhoods 10 & 11 7. Citizens presentation No action taken. Adjourn Vice Chairman Gregory made the motion to adjourn at 9:31 p.m. Seconded by Board Member Kohs. Motion passed unanimously. rO~\l~ Barbie Kadow " G Parks & Recreation Board Secretary