Minutes Parks 03/11/2008MINUTES OF A REGULAR PARKS &RECREATION BOARD MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION:100 MUNICIPAL DRIVE,TROPHY CLUB,TEXAS
TUESDAY,March 11,20087:00 P.M.
STATE OF TEXAS .§
COUNTY OF DENTON §
The Parks &Recrealion Board of the Town of Trophy Club,Texas,met in a RegUlar
Session on Tuesday,March 11,2008 at 7:00 p.m.The meeting was held within the
boundaries of the Town and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
Pauline Twomey Chair Person
Steve Gregory Vice Chair
Barbie Kadow Secretary
Dave Glaser Board Member
Matthew Graham Board Member
Steven Kohs Board Member
Bill Matthai Board Member
Chris McCollister Board Member Arrived at 7:42 p.m.
Sally Ridgeway Board Member
Stephen Skeen Board Member
JD Stotts Board Member Arrived at 7:22 p.m.
PARKS AND RECREATION BOARD MEMBERS ABSENT
STAFF AND GUEST(S)PRESENT
Brandon Emmons Town Manager
Adam Adams Staff Liaison/Parks and Recreation Director
Jasmine Lee Recreation Supervisor
Jim Moss Citizen
A.1 Call to order and announce a quorum.
Chair Person Twomey called the Regular Session to order at 7:08 p.m.noting a
quorum was present.
A.2 Citizen Presentations:this is an opportunity for citizens to address the Park
&Recreation Board on any matter whether or not it is posted on the agenda.The
Board is not permitted to take action on or discuss any presentations made to the
Board at this time concerning an item not listed on the agenda,The Board will
hear presentations on specific agenda items prior to the Board addressing those
items.
Jim Moss 979 Trophy Club Drive
Mr.Moss plans to attend future Parks and Recreation Board meetings and report
relevant issues to Town Council on a regular basis.He encouraged the Board to
work with EDC4A to meet future park needs in the town.
A.3 Discuss and take appropriate action on the approval of the February 12,2008
minutes.
Vice Chair Gregory made a motion to move item A.3 down the agenda after item
A.B.Board Member Matthai seconded.The motion passed unanimously.
A.4 Review and provide input and recommendations regarding the 2005 Park Board
Ordinance.
Director Adams stated that all references to Marshall Creek Park will be changed
to Trophy Club Park.
Director Adams suggested that the Board change the wording of the third
paragraph on page one,beginning "Whereas,with the eXisting",to remove the
word 'pending'and include the name of Byron Nelson High School.
The Board would like the wording of the fifth paragraph on page one,beginning
"Whereas,the change",to be changed so that it covers all parks and recreational
facilities under Town control.Director Adams will discuss the wording of this
section with the Town Attorney.
Board Member Graham requested that Town staff check the Town's Board,
Commission and Committee Handbook to ensure that Section 3-A-1 is
consistent.He questioned whether one must be a registered voter to be a
member of the Parks and Recreation Board.
Board Member Glaser requested that the definition of Park in Section 2 be
changed to remove the phrase Min the Town".
Board Member Graham suggested that Town Staff should sign the minutes.
Director Adams will look into this.The Board requested that Director Adams
rewrite Section 3-A-1-c to accurately reflect the duties of the Secretary with
regard to the minutes.
Board Member Graham requested that a time frame be included in Section 3-A-
11 to indicate how long Town Staff have to file minutes with the Town Secretary
after they have been approved.
Chairperson Twomey requested that a paragraph be added to discuss the
addition of non-voting liaisons to the Board after Section 3-A-7.
Board Member Matthai requested that the formatting of the document be
corrected.
The Board Member Matthai and Chairperson Twomey requested that Director
Adams amend Section 3-A-B to include the statement Mit is the member's
responsibility to try to contact staff if they know they will be absenr.Director
Adams will also add a line item to each meeting's agenda giving the Board the
ability to review and take action on the absence of any members from the prior
meeting.
The Board would like to strike the last sentence of Section 3-A-9.
A.5 Board to discuss and make recommendations ooncerning the appointment of a
liaison to the various sports associations.
Board Member Graham made a motion to create a sport association sub-
committee with no less than three members.Secretary Kadow seconded.The
motion passed unanimously.
Board Member Graham made a motion to staff the sport association sub-
committee with Secretary Kadow,Board Member McCollister,and Board
Member Stotts.Board Member Matthai seconded.The motion passes
unanimously.
A.6 Staff and Trophy Club Park Sub·Committee to discuss park operations and
planning with the Board.
Director Adams discussed the upcoming Trophy Club Park Grand Opening
event.He also discussed the process of comprehensive park planning and
indicated that the department would move forward with the creation of bid
specifications in order to seek the required three bids.
A.7 Parks and Recreation Staff update and discussion regarding project updates and
items as listed below:There will be no action taken on any individual project
posted under this item and discussion will be limited.If extensive discussion is
required,the item may be placed on a future agenda.
1.Comprehensive Park Plan
Director Adams will have the results of the survey on Friday.The task force will
meet to discuss the results next Tuesday night.
2.Arbor Day
3.Recreation Programs
4.Harmony Park update
5.Sports Associations
6.Agenda Process
Director Adams informed the Board that agenda items must be received no later
than the Wednesday prior to the meeting.Items requiring extensive research
may be placed in future agenda items.
7.EDC4A
8,BUdget
Director Adams asked for two members to meet and learn about the bUdget.
Board Member McCollister and Board Member Glaser volunteered.
A.8 Items for future agendas:
1.Investigate use of effluent water on public areas
2.Investigate the drainage area adjacent to the Lakes development
3.Investigate a no smoking ordinance for the parks
4.Update from the Sport Association Sub~Committee
5.Update on Harmony Park bathrooms
A.3 Discuss and take appropriate action on the approval of the February 12,2008
minutes.
Board Member Skeen made a motion to approve the February 12,2008 minutes.
Seconded by Board Member Matthai.Board Member Stotts abstained.Motion
passed.
A,9 Next meeting is April 1 ,2008 at 7:00p,m.
The Board discussed permanently moving meetings to the second Tuesday of
the month,pending Director Adams'confirmation of the room's availability.
A,10 Adjourn,
Board Member Skeen made the motion to adjourn at 9:42 p.m.Seconded by
Board Member Stotts.Motion passed unanimously.
D"~uJBarbieKadow
Parks &Recreation Board Secretary