Minutes Parks 01/08/2008MINUTES OF A REGULAR PARKS &RECREATION BOARD
MEETING FOR THE TOWN OF TROPHY CLUB
LOCATION:100 MUNICIPAL DRIVE,TROPHY CLUB,TEXAS
TUESDAY,January 8,2008 7:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks &Recreation Board of the Town of Trophy Club,Texas,met in a
Regular Session on Tuesday,January 8,2008 at 7:00 p.m.The meeting was
held within the boundaries of the Town and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
Pauline Twomey Chair Person
Steve Gregory Vice Chair
Dave Glaser Board Member
Matthew Graham Board Member
Barbie Kadow Secretary
Bill Matthai Board Member
Chris McCollister Board Member (arrived at 8:20pm)
Sally Ridgeway Board Member
Stephen Skeen Board Member
JD Stotts Board Member
PARKS AND RECREATION BOARD MEMBERS ABSENT
Steven Kohs Board Member
STAFF AND GUEST(S)PRESENT
Adam Adams Staff Liaison/Parks and Recreation Director
Jasmine Lee Recreation Supervisor
A.1 Call to order and announce a quorum.
Chairperson Twomey called the Regular Session to order at 7:28 p.m.
noting a quorum was present.
A.2 Citizen Presentations:this is an opportunity for citizens to address the Park &
Recreation Board on any matter whether or not it is posted on the agenda.The
Board is not permitted to take action on or discuss any presentations made to the
Board at this time concerning an item not listed on the agenda.The Board will
hear presentations on specific agenda items prior to the Board addressing those
items.
No citizen presentations were given.
A.3 Board to discuss and make recommendations to staff concerning the
presentation to be given to Town Council at a later date.
Director Adams explained the sample presentation for Town Council.The
Board discussed the content of the presentation and agreed on a formal.
Chairperson Twomey and Vice Chairperson Gregory volunteered to assist
with the presentation.A future format was agreed upon for the Town
Council presentation.
A.4 Staff to discuss with Board the creation of ponds by the developer within the
donated green space being given to the Town as required by ordinance.
Director Adams informed the Board about likely ponds created by the
developer on land being given to the city for park land dedication.The
Board discussed potential benefits and concerns,and requested the
presence of the Town Manager at the next meeting.
A.5 Discuss and make recommendations concerning the public survey as
compiled by Carter &Burgess.
Director Adams presented a draft of the phone survey for revisions.The
Board reviewed the survey and offered the following recommendations for
improvement:
Board Member Stotts requested that Question 1 offer fewer answer
choices in order to simplify the questions and decrease time needed to
complete the survey.
Board Member Glaser requested that the wording in Question 4b be
changed from 'recreation'to 'recreation/sports'
Board Member Stotts requested that Question 5 and Question 6 be
combined into one question.
Board Member Matthai requested the addition of Frisbee Park/Frisbee
Goif Course to the list of options under the newly combined Question 5/6.
Board Member Matthai requested that Question 7 be directed specifically
toward Trophy Club Park.
Board Member Graham requested that the portion of Question 7
concerning 'linkage of trails throughout the town'be more specific
concerning connectivity of the east and west sides of town through Trophy
Club Park.
Board Member Glaser requested that Question 7 specify the types of trails
referred to in 'develop extensive trail system'.
Board Member Graham requested the addition of a new question to follow
Question 8.The question should read:What facilities do you feel are
most needed?
Board Member Stotts requested the deletion of Question 10
Board Member Glaser requested the elimination of the phrase 'An
increase in'from the first two statements in Question 13.
The Board agreed that Question 14 is a controversial question that should
be further researched by the task force.
Board Member Stotts requested that Question 18 offer fewer answer
choices.
The Board agreed that Question 19 should be deleted.
The requests wili be passed on to the task force at their next meeting.
A.6 Discuss and take appropriate action on the approval of the Oct 9th,Nov 6th,
Dec 11th,minutes.
Board Member Skeen made a motion to approve the Oct g,2007 minutes.
Seconded by Board Member Glaser.Motion passes unanimously.
Nov 6,2007 minutes were not presented.
Board Member Graham made a motion to approve the Dec 11,2007
minutes.Seconded by Board Member Stotts.Motion passed
unanimously.
A.7 Parks and Recreation Staff update and discussion regarding project updates
as listed below:There wili be no action taken on any individual project posted
under this item and discussion will be limited.If extensive discussion is required,
the item may be placed on a future agenda.
Director Adams introduced Jasmine Lee,the new Recreation Supervisor.
1.Trophy Club Park
Director Adams stated he wili be using FEMA money to instali pipe railing
at Trophy Club Park.Bathrooms will be instalied in March.
2.Recreation Programs
Director Adams wili talk to sport associations about forming an umbrelia
committee.
A.8 Items for future agendas:
Preschool Day Camp
A.9 Next meeting wili be February 12 at 7:00 p.m.
A.10 Adjourn.
Board Member Graham made the motion to adjourn at 9:33 p.m.
Seconded by Vice Chairperson Gregory.Motion passed unanimously.
arbie Kadow
Parks &Recreation Board Secretary