Minutes Parks 08/05/2008MINUTES OF A REGULAR PARKS & RECREATION BOARD MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
TUESDAY, AUGUST 5,20087:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular
Session on Tuesday, August 5, 2008 at 7:00 p.m. The meeting was held within the
boundaries of the Town and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
Steve Gregory Vice-Chairman
Barbie Kadow Secretary
Dave Glaser Board Member
Steven Kohs Board Member
Bill Matthai Board Member
Chris McCOllister Board Member
Sally Ridgeway Board Member
JD Stotts Board Member
PARKS AND RECREATION BOARD MEMBERS ABSENT
Pauline Twomey Chairwoman
Matthew Graham Board Member
STAFF AND GUEST(S) PRESENT
Adam Adams Staff Liaison/Parks and Recreation Director
Jasmine Lee Recreation Supervisor
Jim Moss Town Council Liaison/Task Force Member
A.1 Call to order and announce a quorum.
Vice-Chairman Gregory called the Regular Session to order at 7: 15 p.m. noting a
quorum was present.
A.2 Citizen Presentations: this is an opportunity for citizens to address the Park
&Recreation Board on any matter whether or not it is posted on the agenda. The
Board is not permitted to take action on or discuss any presentations made to the
Board at this time concerning an item not listed on the agenda. The Board will
hear presentations on specific agenda items prior to the Board addressing those
items.
No citizen presentations were given.
A.3 Discuss and take appropriate action on the approval of the July 15, 2008
minutes.
Board Member Stotts made the motion to approve the minutes from July 15,
2008. Seconded by Board Member Kohs. Board Member Matthai abstained,
motion passed.
18thA.4 Review and provide input to staff concerning the Board's August
presentation to Town Council.
Director Adams showed the presentation to the Board.
Council Liaison Moss suggested that a discussion on Skyline Park be included.
Board Member Stotts stated that item number four in the section on Study
Highlights should not include the word "most" when referring to 43%. He
suggested that item number four be worded similarly to item number three.
Secretary Kadow would like to include a slide about user fees or an explanation
as to why user fees are not significant to this stage of the process.
Board Member McCollister would like the presenters to reiterate the need for the
ditch to be completed when showing the slide about Northwest Park.
A.5 Discuss and give direction to staff concerning the candidate interview and
selection process for the five open Board seats.
Vice-Chairman Gregory made the correction that there are only 4 open Board
seats.
Board Member Stotts requested that all candidates be asked the same
questions.
Secretary Kadow suggested that each candidate be given 60 seconds to make a
statement containing anything they would like to say, in addition to the set
questions.
Director Adams informed the Board that a resume was not required of the
candidates, and there was no supplemental form included with the application for
the candidates to complete.
Secretary Kadow requested a secret ballot vote. Director Adams informed the
Board that they cannot have a secret ballot, nor could they break into an
executive session to vote.
The Board discussed the possibility of having Vice-Chairman Gregory interview
the candidates prior to the next meeting and present his recommendations to the
Board.
Board Member Matthai suggested the Board come up with one or two questions
and provide them to all candidates in advance to provide them with the
opportunity to prepare an answer.
Director Adams suggested that the Board could develop a question based on the
presentation to Council.
Board Member McCollister stated that he prefers the spontaneity of asking at
least one question on the spot and getting a response from the heart. Other
Board members suggested that the status of the meeting as open would allow
the last candidate interviewed to hear the responses of all other candidates.
Several Board members requested that Director Adams provide information on
which candidates have been nominated for other boards.
Vice-Chairman Gregory suggested that the Board invite each candidate in, spend
15 minutes asking two to three questions of each, then vote.
Board Member Stotts stated that each Board member should have 4 votes, due
to the four open positions. The Board discussed the possibility of making a
motion to vote the incumbents back onto the Board prior to the votes for the other
2 positions.
The Board also discussed how they would handle a tie.
A.6 Staff to give presentation on this year's Fourth of July Celebration
Recreation Supervisor Lee showed the Board a PowerPoint presentation
recapping the events of the 4th of July Celebration.
A.7 Parks and Recreation Staff update and discussion regarding project updates as
listed below: There will be no action taken on any individual project posted under
this item and discussion will be limited. If extensive discussion is required, the
item may be placed on a future agenda.
1. Trophy Club Park-The bathrooms are not in yet. There are $28,000 in FEMA
funds left; staff is researching automated entry gates and speed bumps in the
park. The sub-committee is now meeting regularly.
2. Comprehensive Park Plan
3. Skyline Park Operations-Football may be able to use the park for practice in
two weeks.
4. Harmony Park-Parking lot to start construction immediately, bathrooms are
on hold.
5. Recreation Operations-Day camp and swim team updates.
A.8 Items for future agendas:
1. Sports Association Contracts
2. Trophy Club Park RFP
3. No Smoking Ordinance
A.9 Next meeting will be September 2,2008 at 7:00 p.m.
A.10 Adjourn.
Board Member Ridgeway made the motion to adjourn at 9:25 p.m. Seconded by
Board Member Kohs. Motion passed unanimously.
Bar ie adow
Parks & Recreation Board Secretary