Minutes Parks 10/09/2007MINUTES OF A REGULAR PARKS &RECREATION BOARD MEETING FOR THE
TOWN OF TROPHY CLUB
LOCATION:100 MUNICIPAL DRIVE,TROPHY CLUB,TEXAS
TUESDAY,October g,2007
7:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks &Recreation Board of the Town of Trophy Club,Texas,met in a Regular Session on Tuesday,Odober
9,2007 at 7:00 p.m.The meeting was held within the boundaries of the Town and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
Pauline Twomey Chair
Steve Gregory Vice Chair
Steven Kohs Secretary
Dave Glaser Board Member
Matthew Graham Board Member
Barbie Kadow Board Member
Bill Matlhai Board Member
Chris McCollister Board Member
Sally Ridgeway Board Member
Stephen Skeen Board Member
JO Stotts Board Member
PARKS AND RECREATION BOARD MEMBERS ABSENT
None
STAFF AND GUESTIS)PRESENT
Adam Adams Siaff Liaison/Parks and Recreation Director
Mindy Herring Recreation Supervisor
A.1 Call to order and announce a quorum.
Park &Recreation Chair Twomey called the Regular Session to order at 7:19 p.m.noting a quorum was
present.
A.2 Citizen Presentations:this is an opportunity for citizens to address the Park &Recreation Board on any
matter whether or not it is posted on the agenda.The Board is not permitted to take action on or discuss
any presentations made to the Board at this time concerning an item not listed on the agenda.The Board
will hear presentations on specific agenda items prior to the Board addressing those items.
No presentations.
A.3 Board to recognize Wendy Hill.
Wendy Hill was not present for recognition.
A.4 Welcome new Board Members Barbie Kadow and Sally Ridgeway.
Board Member Twomey welcomed Barbie Kadow and Sally Ridgeway to the Parks &Recreation Board.
A.5 Information Services Director to discuss possible wireless internet hot-spots at the Town's various park
sites.
Mike Pastor,IT Director,made a presentation on creating internel hol*spots at Town parks.The Board
discussed several options,and asked for further information to be presented in a future meeting.
A6 Staff to discuss recreation programs currently offered by the Town.
Director Adams introduced staff in allendance:Tony Jaramillo-Parks Supervisor,Jason Grant-Camp
Director,Terry Lewis-Outdoor Aquatic Coordinator.Camp Director Grant gave a presentation on the
Trophy Club Summer Adventure Camp.Coordinator Lewis gave a presentation on pool use and classes.
Director Adams requested thai AS be moved in front of A7 for discussion.A.7.Board Member Graham so
moved.Seconded by Board Member Stotls.Motion passes unanimously.
AS Discuss and take appropriate action on the Board presentation to Town Council.
Submitted items to be discussed,
a.Growth (number of programs and/or participants)
b.Kid vs.adult participation
c.Types of programs
d.Facilities used (Trophy Club Park,other TC parks,pool,School facilities,etc.)
e.Recreation Program philosophy,including commitment to Cost Recovery
1.Explanation of "Investment Costs",such as administration,seed money,risk coverage (for programs that
go bad)versus cost recovery and the resulting impact on budgeting.
g.next years programs,expected participation,resources needed,obstacles to overcome,etc.
Director Adams gave presentation on possible Town Council presentation topics.The Board discussed
budgeting and cost recovery in recreation.The Board agreed with Director Adams'presentation topics.
A7 Park Board to discuss and make recommendations concerning the placement of Board Members on the
Comprehensive Park Plan Task Force.
Board Member Graham made a motion to nominate Board Member Matlhai first and Board Member Stotts
second to the Comprehensive Park Plan Task Force.Seconded by Vice-Chair Gregory.Motion passes
unanimously.
A9 Discuss Trophy Club Park operations.
Director Adams discusses FEMA funding and Trophy Club Park restoration.New bathrooms will be
installed by the end of the first quarter.
A.10 Discuss and take appropriate action on the approval of the September 4,2007 minutes.
Board Member Siotts made a molion 10 approve the September 4,2007 minutes.Seconded by Board
Member Matlhai.Board Member Graham abstained,Board Member Gregory was absent.Motion passed.
A11 Parks and Recreation Staff update and discussion regarding project updates as listed below:There will be
no action taken on any indiVidual project posted under this ilem and discussion will be limited.If extensive
discussion is required,the item may be placed on a future agenda.
a.Harmony Park
b.Fall Festival
c.Beck Park
A.12 Items for future agendas:
a.Drainage area adjacent to Lakeview Park
b.Investigate use of effluent water on parkland
c.Discuss median design specs for future development
d.Long range park planning
e.Community pool addition
f.Grand opening at Trophy Club Park
g.Explore WI-FI possibilities at park facilities
h.Future Parks and Recreation Facilities
i.Memorial Tree Park
j.Skate Park
k.Dog Park
I.Joint use task force
Board Member Matthew requested the removal of Joint use task force from future agendas.Board
Members requested Ihe addition of pool pump upgrades,vending al the pool,and Parks &Recreation
Department sponsorship of overseas military personnel to future agendas.All requests were
accommodated.
A.13 Next meeting will be November 6,2007 al7 p.m.
A.14 Adjourn.
Board Member Ridgeway made a motion to adjourn.Board Member Glaser seconds.Motion passes
unanimously.Board adjourns at 9:45 p.m.
Parks and Recreation Board Secretary