Minutes Parks 01/09/2007MINUTES OF A REGULAR PARKS & RECREATION BOARD MEETING FOR THE
TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLLIB, TEXAS
TUESDAY, JANUARY 9,2007
7:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday,
January 9, 2007 at 7:00 p.m. The meeting was held within the boundaries of the Town and was open to
the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
Pauline Twomey Chair
Steve Gregory Vice Chair
Steven Kohs Secretary
Dave Glaser Board Member
Matthew Graham Board Member
Bill Matthai Board Member
Chris McCollister Board Member
Stephen Skeen Board Member
JD Stotts Board Member
Kathleen Wilson Board Member
PARKS AND RECREATION BOARD MEMBERS ABSENT
Wendy H~ll Board Member
STAFF AND GUEST(S) PRESENT
Adam Adams Staff LiaisonIParks and Recreation Director
Mindy Herring Recreation Supervisor
A.l Park & Recreation Board Chair Pauline Twomey called the Regular Session to order at 7:18 p.m.
noting a quorum was present.
A.2 Citizen Presentations: this is an opportunity for citizens to address the Park & Recreation Board
on any matter whether or not it is posted on the agenda. The Board is not permitted to take
action on or discuss any presentations made to the Board at this time concerning an item not
listed on the agenda. The Board will hear presentations on specific agenda items prior to the
Board addressing those items.
No citizen presentations.
A.3 Town Manager Brandon Emmons to discuss possible Parks and Recreation issues and facilities
related to Parks and Recreation concerning the future development.
Town Manager Brandon Emmons spoke on possible Parks and Recreation facilities based on the
future development.
A.4 Discuss and take appropriate action regarding future Board operations based on the Park &
Recreation Board Ordinance.
Chairwoman Twomey explained that per the ordinance Board Member Grahams' position as
parliamentarian is not an official position on the Board. He provides that service as a volunteer
within his capacity as a Board Member.
Board Member Graham made a motion to change irregularities in the ordinance's numbering
system to make it more compliant with standard outline form. Board Member Matthai seconded.
Motion passes unanimously.
Board Member Stotts made a motion to recommend an amendment to Section 3 paragraph 8 to
state the following; A member's absence from three (3) meetings annually without formal consent
of the chair shall be deemed to constitute the resignation of that member and shall be certified by
the chairperson to the Town Council. Board Member Glaser seconded. Motion passes
unanimously.
A.5 Discuss and take appropriate action concerning fees at Park and Recreation facilities as
proposed by staff.
Board Member Skeen made a motion to approve Marshall Creek Park fees as proposed by staff
(Section C; 1-4). Board Member Wilson seconded. Motion passes 10; 0; 1, with Board Member
Gregory abstaining.
A.6 Discuss to take appropriate action concerning adoption of fees for sport associations that utilize
Town facilities.
Wade Mullis 20 Meadow Ridge, Trophy Club, President of TCRYBA spoke concerning fees.
Board Member Matthai made a motion to re-open agenda item A.5. Board Member Gregory
seconded. Motion passes unanimously.
Terry Flickinger 24 Hillcrest, Trophy Club spoke concerning fees.
Matt B. 15 Jamie Court, Trophy Club spoke concerning fees.
Wade Mullis 20 Meadow Ridge, Trophy Club spoke concerning non-resident user fees.
Board Member Matthai made a motion to approve the proposed fee changes effective March 1,
2007 for reservations and after hour pool rental. Board Member Wilson seconded. Board Member
Graham moves to amend the motion by adding $5 to non-resident reservations. Board Member
Matthai agreed to amend his motion and seconded the amendment. The amendment is voted
upon and passes unanimously. The amended motion is voted upon and the amended motion
passes unanimously.
Dave Jahn Gentry Court, Trophy Club spoke concerning fees.
Wade Mullis 20 Meadow Ridge, Trophy Club spoke concerning sport associations fees.
Steve List 101 Lakeside Drive, Trophy Club, President of TCRSA spoke concerning fees.
Board Member Wilson made a motion to reject any adoption of resident user fees. Board Member
Graham seconded. Board Member Gregory asked for discussion. Motion passes unanimously.
A.7 Discuss to take appropriate action concerning adoption of resident user fees at the Community
Pool.
Chairwoman Twomey advised the board that absent board member Wendy Hill, submitted a letter
expressing opposition to resident user fees.
Board Member Stotts made a motion that we do not have any changes to the fees regarding the
pool. Board Member Wilson seconded. Board Member Matthai asked for discussion. Motion
passes unanimously.
A.8 Discuss and take appropriate action regarding Marshall Creek Sub-committee.
Chairwoman Twomey submitted her verbal resignation from the Marshall Creek Sub-committee.
Board Member Wilson made a motion to replace Chairwoman Twomey with Board Member Stotts
on the Marshall Creek Sub-committee. Motion passes unanimously.
A.9 Discuss and take appropriate regarding the creation of a Recreation Facility Sub-committee.
Board Member Graham made a motion to create a Recreation Facility Sub-committee consisting
of Matthew Graham, Bill Matthai, Kathleen Wilson and Steven Gregory. Board Member Kohs
seconded. Motion passes unanimously.
A.10 Parks and Recreation Staff update and discussion regarding project updates as listed below:
There will be no action taken on any individual project posted under this item and discussion will
be limited. If extensive discussion is required, the item may be placed on a future agenda.
a. Recreation programs & events
b. Marshall Creek Park
c. Other Park Facilities
A.ll Items for future agendas:
Drainage area adjacent to Lakeview Park
Investigate use of effluent water on parkland
Discussion median design specs in future development
Investigate sponsorship opportunities with sports association
Long range park planning
Community Pool addition
A.12 Discuss and take appropriate action on the approval of the December 5, 2006 minutes.
Board Member Graham made the motion to amend the minutes by removing his name from those
in attendance at the December 5, 2007 meeting. Board Member McCollister made a motion to
approve the minutes with the amendment made by Board Member Graham. Seconded by Board
Member Stotts. Motion passes unanimously.
A.13 Next meeting will be Tuesday, February 13, 2007 at 7:15 p.m.
A.14 Adjourn.
Board Member Skeen made a motion to adjourn at 10:31pm. Seconded by Board Member
McCoyister.
Steven Kohs
Parks and Recreation Board Secretary