Minutes Parks 02/27/2007 - Special SessionMINUTES OF A SPECIAL PARKS & RECREATION BOARD MEETING FOR THE
TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
TUESDAY, FEBRUARY 27,2007
7:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Special Session on Tuesday,
February 27, 2007 at 7:00 p.m. The meeting was held within the boundaries of the Town and was open
to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
Pauline Twomey Chair
Steve Gregory Vice Chair
Steven Kohs Secretary
Dave Glaser Board Member
Matthew Graham Board Member
Wendy Hill Board Member
Bill Matthai Board Member
Chris McCollister Board Member
Stephen Skeen Board Member
JD S'totts Board Member
Kathleen Wilson Board Member
STAFF AND GUEST(S) PRESENT
Brandon Emmons Town Manager
Adam Adams Staff LiaisonIParks and Recreation Director
Mindy Herring Recreation Supervisor
Jim Weigert Carter Burgess
A.l Park & Recreation Board Chair Pauline Twomey called the Regular Session to order at 7:03 p.m.
noting a quorum was present.
A.2 Discuss, receive and provide input to Town Staff regarding proposed amendments to Planned
Development District No. 27 known as The Highlands of Trophy Club.
Director Adam Adams talked about the PID amenities and reduction in park land. Originally the
PID amenities were outlined with dollar amounts attached to them. The new plan has the monies
lumped together to complete projects as opposed to dedicating a certain figure to each amenity.
Staff, Park Board and Council will later talk about the PID amenities and how those funds will be
used at later date.
Town Manager Brandon Emmons explained that the PID amenities concerning parks are divided
up into four different areas; the first area being the monies to be spent on the construction of the
specific amenities at the Northeast and Northwest Park sites, the second area will be the
improvements of the exterior trail system running through the flowage areas, the third area will be
to put in drainage and completely cover the ditch that runs through the Northwest Park site and
the fourth area would be to install wireless internet onlor around the Northeast and Northwest
Park sites.
Director Adams explained that the configuration of the Northwest Park in the revised plan allows
for more utilizable space than in the previous submission.
Board Member Graham asked if the sidewalk trail running adjacent to the Northeast Park could
be moved into the perimeter of the park. He further asked if the sidewalk trails adjacent to park
areas could be expanded in width to be identical to the width of the perimeter trails.
Director Adams suggested that the Board create a list of any issues they had with the revised
concept plan that could be presented to P & Z andlor Council at a later date.
Board Member Wilson had the following concerns over the revised trail system; that the
residents of neighborhood 4 might have issues with people using the sidewalks as part of the trail
system.
Board Member Matthai wanted to see that an adequate amount of parking space be provided for
each park, and that irrigation be provided for sufficient coverage on all field areas. He further
expressed concerns with the location of the proposed splash park on the Northeast Park.
Board Member Hill wanted to see if the pathway adjacent to the future high school site could be
dedicated so that a person could travel the pathway without ever having to use a sidewalk.
Board Member Stotts pointed out that the drainage ditch runs between the high school site and
the exterior pathway.
Jim Weigert from Carter Burgess explained that if possible they would attempt to make the
pathway cross the drainage ditch.
Park Board and Staff engaged into a brief discussion on the material to be used in the
construction of the perimeter trails; whether the trails should be composed of concrete or
decomposed granite.
Board Member Glaser asked Mr. Weigert if neighborhood 4 could become a gated community at
a later date.
Jim Weigert stated that if the residents in that neighborhood chose to become a gated community
they could do so.
Town Manager Emmons explained that if the streets were dedicated to the Town then
neighborhood 4 could not become a gated community. He further explained that the right of way
would be public and unless the Town abandoned them neighborhood 4 would remain open to the
public.
Board Member Glaser noted that for the sidewalk along the Northeast Park to match the
perimeter trails would have to be increased by 2' as opposed to 1'.
Mr. Weigert acknowledged that the trail could be expanded by 2' in that area.
Board Member Mattahi asked if some of the parking in the Village Center would be made
available for park use. Staff responded that the layout of the center was unknown at this time, but
hopefully there could be efficiencies gained in the parking lot design.
Board Member Graham expressed thanks to the developer in addressing the concerns raised by
the board at there previous meeting.
Town Manager Emmons asked the Board if they had any additional concerns with the reduction
in passive open space.
Director Adams identified a passive use area adjacent to the trail system that could be utilized as
possible dog park.
Mr. Weigert discussed the trail adjacent to the large area of private property next to Trophy Club
Park with the Board, specifically the amount of boundary area located between the trail and the
private property.
Board Member Hill asked Mr. Weigert and staff if anything could be done on the cul-de-sacs in
neighborhoods 1 & 5 which open up to passive areas with regards to the prevention of trash and
debris accumulation. Director Adams stated that this would be addressed as a park maintenance
issue.
Board Member Gregory reiterated the previous concerns expressed by Board Member Matthai
concerning adequate parking.
Board Member Wilson stated that the revised plan was very acceptable even with the reduction in
park acreage, and thanked Mr.Wiegert for the changes.
Board Member Hill stated that she would like to have the following addressed: the need for
adequate parking at both park sites, the connection of the trail system to the high school property,
the finish out of the cul-de-sacs and she wanted to see if there were any plans for a passive water
feature in the open space adjacent to the trail system.
Town Manager Emmons explained that the Town in conjunction with the NlSD was currently
exploring various ideas concerning water storage, as both the Town and the high school needed
large amounts of irrigation.
Board Member Stotts asked Mr. Wiegert if the Corp of Engineers were aware of the proposed trail
alignment in the passive areas.
Mr. Wiegert responded that the Corp had approved of the revised plan.
Board Member Stotts stated that although the park land adequately met the requirements he
believed that the Town would not have enough active park space upon build-out.
Director Adams explained that the proposed parkland given does adequately meet the
recreational needs for the future population of this development, but in the future the Town will
need to explore other recreational sites such as Trophy Club Park.
Board Member Matthai stated that he would like to make sure that there was adequate grading
and leveling performed at the Northeast Park as a large part of the park is flowage easement.
Director Adams stated that prior to implementation of the construction of any of the amenities
needs assessment would need to be performed.
Board Member Graham asked Staff if the funding for the PID would effect or delay the Harmony
Park improvement project.
Town Manager Emmons explained how the Town is now using a different financing mechanism
to fund the Harmony Park project and that it would in no way delay the project.
Board Member Stotts requested that the Board be given a to-scale drawing of Northwest Park.
Board Member Graham made the motion to approve PD-27 with the comments expressed by the
Board to Town Council. Seconded by Board Member Wilson. Motion passes unanimously.
Board Member Hill made the motion to recommend that Director Adam Adams go before P&Z
with the Board's recommendations to approve PD-27 as previously stated. Seconded by Board
Member Gregory. Motion passes unanimously.
A.3 Adjourn.
Board Member Graham made the motion to adjourn at 8:25pm. Seconded by Board Member
Glaser. Motion passes unanimously.
Parks and Recreation ~oard'secretary