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Minutes EDC 4B 10/22/2012MINUTES OF REGULAR SESSION FOR THE ECONOMIC DEVELOPMENT CORPORATION 4B BOARD LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS Monday, October 22, 2012 7:00 PM STATE OF TEXAS§ COUNTY OF DENTON§ The Economic Development Corporation 413 of the Town of Trophy Club, Texas, met in Regular Session on October 22, 2012. The meeting was held within the boundaries of the Town and was open to the public. EDC 4B DIRECTORS PRESENT: James Hicks, President Rebecca Shuman, Vice President Dean Murray, Secretary (arrived at 7:35 p.m.) Sean Weaver, Director Larry Mundy, Director Randall Conn, Director STAFF AND GUEST(S) PRESENT: Stephen Seidel, Assistant Town Manager April Reiling, PIOfMarketing Manager Glenn Strother, Council Liaison Bill Rose Larry Hoover Call to order and announce a quorum. President James Hicks, noting a quorum, called the regular session to order at 7:12 p.m. Citizen Presentations Citizens are allowed three (3) minutes to address the Board regarding an item over which the Board has policy or oversight authority as provided by Texas law, the ethics order, or other policy order. REGULAR SESSION 1.Election of officers. Agenda item skipped until Director Sean Weaver and Director Dean Murray arrive; move to Agenda Item 2 and revisit. President Jim Hicks opened the floor for the election of officers starting with the president. Director Murray nominated Director Hicks and the motion was seconded by Director Conn. Motion passed unanimously. Director Conn nominated Director Shuman for Vice President. Motion passed unanimously. Director Conn nominated Director Murray for Secretary/Treasurer. Motion passed unanimously. 2.Overview and discussion of the Interlocal Agreement (ILA) and debt restructure. Assistant Town Manager Seidel provided an overview regarding the November 2012 Special Election Proposition 1. Assistant Town Manager Seidel explained the ILA agreement and budget amendment that would be brought forward if Proposition 1 passes. 3.Discuss and take appropriate action regarding the SH 114 bridge painting proposal. Assistant Town Manager Seidel provided an overview regarding the master plan for the beautification of the SH 114/SH 170 corridor. Assistant Town Manager Seidel presented the bridge painting bid and answered questions from the board. Director Rebecca Shuman made a motion to move forward with EDC 4B assisting with funding 75% of the Trophy Club portion of the project, in an amount not to exceed $50k of the total amount requested to paint the bridges and soundwall, with the understanding the Town Council would fund the remainder. The motion was seconded by Director Conn. Motion passed unanimously. Citizen Speaker — Larry Hoover — Larry Hoover spoke in favor of the EDC 4B Board approving the funds for the beautification project. 4. International Council of Shopping Centers (ICSC) and Alliance Development Forum (ADF) update. Assistant Town Manager Seidel provided an overview of the ICSC trade show and ADF booth. 5. Logo and website update. Assistant Town Manager Seidel and PIO/Marketing Manager April Reiling provided an overview of the logo and website and answered questions from the board. G. EDC brochure and trade show banner update. Assistant Town Manager Seidel provided an update regarding the EDC brochure and trade show banner. 7. Assistant Town Manager Update: - Trophy Wood - Village Center - Plaza Assistant Town Manager Seidel provided an update and answered questions from the board. 8. Discuss and take appropriate action regarding the June 2012, July 2012 and August 2012 Financials. Assistant Town Manager Seidel provided an overview of the June 2012, July 2012 and August 2012 Financials. Director Shuman made a motion to approve financials as presented. Director Mundy seconded and the motion passed unanimously. 9. Discuss and take appropriate action regarding the July 2012 and August 2012 Minutes. Director Mundy moved to approve by the July 2012 and August 2012 Minutes as presented. The motion was seconded by Director Shuman. Motion passed unanimously. 10. Next meeting scheduled for November 12, 2012 at 7:00 p.m. Adjourn. Adjourned at 8.45 p.m. Director Weaver made a motion to adjourn. Director Shuman seconded. Motion passed unanimously. icks, President Dean Murray, Treasurer/ Secretary