Minutes EDC 4B 06/28/2011MINUTES OF REGULAR SESSION FOR THE
ECONOMIC DEVELOPMENT CORPORATION 413 BOARD
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Tuesday, June 28, 2011
6:30 PM
STATE OF TEXAS §
COUNTY OF DENTON §
The Economic Development Corporation 4B of the Town of Trophy Club, Texas, met in Regular
Session on June 28, 2011. The meeting was held within the boundaries of the Town and was
open to the public.
EDC 4B DIRECTORS PRESENT:
James Hicks President
Dave Glaser Vice President
Dean Murray Secretary/Treasurer - arrived at 8:30 p.m.
Nick Sanders Director
Rebecca Shuman Director
EDC 4B DIRECTORS ABSENT:
Nicole Fontayne Director
Sean Weaver Director
STAFF AND GUEST(S) PRESENT:
Mike Slye
Town Manager
Stephen Seidel
Assistant Town Manager
April Reiling
PIO/Marketing Manager
Glenn Strother
Council Member
Bill Rose
Council Member
Call to order and announce a quorum.
President Hicks, noting a quorum, called the regular session to order at 6:40 p.m.
President Hicks announced the absence of Directors Fontayne and Weaver.
Citizen Presentations
Citizens are allowed three (3) minutes to address the Board regarding an item over which the
Board has policy or oversight authority as provided by Texas law, the ethics order, or other
policy order.
No citizens addressed the Board.
PUBLIC HEARING
1. Public Hearing considering the expenditure of funds for the fiscal year 2011-2012
budget.
Opened at 6:40 p.m., no public comments were made. Closed at 6:41 p.m.
REGULAR SESSION
2. Discussion of Municipal Development District and TIF District.
Presentation by Town Manager Mike Slye who provided an overview of a plan to review the
function/capabilities/restructuring of EDC's. He also explained the Municipal Development
District and the Crime Control District. Additionally, Slye explained what a TIF (Tax Increment
Financing) District is and why it may be beneficial for Trophy Club. He asked the Board to
consider funding a TIF district development project.
No action, update only.
3. Discussion of RFP for logo and website.
Discussion of preliminary RFP to be released in the next couple weeks. Staff is already fielding
questions from interested companies regarding proposal submissions.
No action, update only.
4. Discuss and take appropriate action regarding the EDC4B Budget.
Assistant Town Manager Seidel presented a basic budget overview and answered questions
from the Board.
Director Shuman suggested more money in the 'meetings' line item = from $500 to $1500.
Assistant Town Manager Seidel advised he will look at advertising line and refine amount for
magazine to include selling advertising to local businesses to off -set printing costs. Director
Sanders suggested renaming of `TIF District' line item so that the Board is not obligated to
spend those dollars on that specific project. Director Sanders also suggested another look at
intergovernmental trans out; also questioned the need for an in-house color printer, considers
that a high number based on cost to print off-site. Director Shuman suggested staff check into
wide format option for printing (assess needs of office and see what we come up with). Director
Sanders suggested staff consider a regional publication in addition to the annual Trophy Club
magazine.
No action, update and discussion only.
5. Receive update on the Coupon Book Project.
Assistant Town Manager Seidel said coupon books went to the printer last week.
Secretary/Treasurer Murray arrived at 8:30 pm. and provided the following coupon booklet
numbers: $.42 for 10,000; $.47 for 5,000. The Board gave direction to staff to move forward with
printing 5,000 booklets.
6. Receive Assistant Town Manager update; discussion of same.
- Promotional Items
- Roundabout
- Highway 114 Beautification Landscaping Study
- Commercial property and current projects
- Cross Timbers Classic Sponsorship
Assistant Town Manager Seidel gave an update and answered questions from the Board.
7. Receive Council update from Council Member Strother; discussion of same.
Council member Strother updated board on the council retreat and discussed long-range strategic
planning, as well as joint planning sessions with MUD scheduled. Council member Strother also
added that golf cart community discussions are on table.
Secretary/Treasurer Murray arrived at 8:30 p.m. and President Hicks moved back to agenda item 5
for update from Secretary/Treasurer Murray.
8. Discuss and take appropriate action regarding the approval of the March 14, 2011 Regular
Session Meeting Minutes.
Director Sanders approved minutes. Director Shuman seconded. Motion carried unanimously.
9. Future Agenda Items.
The Board agreed to remove the following items:
- training for directors.
- TXDoT signage and costs.
- item number 8 regarding Beck property update.
Director Shuman suggested staff place homecoming participation on the next agenda.
10. Next meeting date: July 11, 2011.
President Hicks announced July 11, 2011 as the next meeting date.
Adjourn
Director Shuman made a motion to adjourn; Director Sanders seconded. President Hicks adjourned
the meeting at 8:44 p.m. Motion carried unanimously.
t �-
\, James Hicks, President Dean Murra_f, Treasurer/Secretary