Minutes EDC 4B 04/13/2009MINUTES OF REGULAR SESSION FOR THE
ECONOMIC DEVELOPMENT CORPORATION 4B BOARD
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, April 13, 2009
6:30 PM
STATE OF TEXAS
COUNTY OF DENTON
The Economic Development Corporation 4B of the Town of Trophy Club, Texas, met in Regular
Session on April 13, 2009. The meeting was held within the boundaries of the Town and was
open to the public.
EDC 413 DIRECTORS PRESENT:
James Hicks President
Dave Glaser Vice President
Larry E. Crosser
Treasurer
Damian Olthoff
Secretary
Dan Bishop
Director
Zachary Jeffery
Director
Rebecca Shuman
Director arrived at 6:48 p.m.
EDC 46 DIRECTORS ABSENT:
Glenn Strother
EDC 4B Council Liaison
STAFF AND GUEST(S) PRESENT:
Stephen Seidel Assistant Town Manager
Shannon DePrater Deputy Town Secretary
Nick Sanders Mayor
Marty Wieder GSBS
Call to order and announce a quorum.
President Hicks, noting a quorum of EDC 4B, called the regular session to order at 6:35 p.m.
1. Presentation from Mayor Sanders regarding Economic Development and
discussion of the same.
Mayor Sanders gave a presentation on different ways to promote economic development in
Trophy Club. Mayor Sanders expressed his desire for the Board to continue to move forward
on economic development initiatives. One idea he shared was Trophy Club Country Club
hosting a Ben Hogan Golf Tournament that would coincide with the 2011 Super Bowl.
There was a brief Question -Answer period after Mayor Sanders concluded his presentation.
2. Discuss and take appropriate action regarding Design Charrette presentation by
GSBS.
Marty Wieder from GSBS Architects updated the Board on the status of the Design Charrette
and discussed the benefits of branding, marketing and strategic planning.
Mr. Wieder stressed the importance of Rules of Engagement with Mr. Scott Beck. Once an
overlay district was approved by Council, property development would be administered and
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April 13, 2009 Regular Session
overseen by staff, and Beck Properties would come before Council on a monthly basis with
updates.
Mr. Wieder provided a rough -draft document for a mixed-use development district and
requested the Board review, digest and provide feedback.
Assistant Town Manager Seidel offered to take the directors to established town centers to get a
feel of the different aesthetics of each town center.
No action taken, discussion only.
3. Discuss and take appropriate action regarding Phase II of an Economic
Development Strategic Planning.
Assistant Town Manager Seidel stressed the importance of moving to the next phase of
strategic planning.
The Board discussed whether or not Town Council is ready to continue. The Board is willing to
continue the process as long as Town Council is willing to continue.
Director Crosser moved to direct Assistant Town Manager Seidel to continue Strategic Planning
with the Town Council negotiations, not exceeding $5000. Director Olthoff seconded; motion
carried 6-1 with Director Glaser opposing.
4. Discuss and take appropriate action regarding FY09 Economic Development
Corporation 4B Budget and preliminary discussion for FY10 EDC -4B Budget.
Assistant Town Manager Seidel updated the board on its current healthy fund balance and also
the Town's financial status.
Seidel would like the Board to begin thinking of projects; the Board will adopt their budget in
August. Staff is beginning to build the budget and will be bringing it to the Board at their next
meeting. Seidel requested that the Directors send their budget requests to him during the next
couple of weeks.
The Board directed Assistant Town Manager Seidel to complete a "wish list" of both staff and
director's list of items.
5. Staff Updates:
a. Town Commercial Property
Assistant Town Manager Seidel updated the board and answered questions.
6. Discuss and take appropriate action to approve the January 12, 2009 Regular
Session Minutes.
Director Shuman moved to approve with amendment to AA. Director Crosser seconded;
motion carried unanimously.
A.4 Discuss and take appropriate action regarding skill set for prospective new
members.
The consensus of the Board is to make note in the minutes that in an effort to continue to have
a well-balanced committee, the Board will seek qualified candidates to fill vacancies with
experience in the following professional areas: real eat estate developer, financiallaccounting,
marketing/ public relations, project manager or retail.
7. Discuss and tape appropriate action to approve Financials dated:
a. November 2008
b. December 2008
c. January 2009
d. February 2009
Director Crosser updated the board on its current financial status.
Director Crosser moved to approve all financials as presented. Director Glaser seconded;
motion carried unanimously.
8. Items for Future Agendas:
The following items were added to future agenda items:
• Application Timeline
• Economic Development Training Classes
• Ben Hogan Golf Tournament
• Ron Holifield to help with creation of roles and responsibilities of Directors
9. Set next meeting date of Monday, June 8, 2009.
The next meeting of the Economic Development Corporation 4B Board will be May 11, 2009 at
8:30 p.m.
Adjourn
Director Shuman moved to adjourn at 9:28 p.m
c5im icks, President
Director Jeffery seconded; motion carried.
Da ffi- ibn-eltlioff, Secretary