Minutes EDC 4B 07/14/2008MINUTES OF REGULAR SESSION FOR THE
ECONOMIC DEVELOPMENT CORPORATION 4B BOARD
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, July 14, 2008
6:30 PM
STATE OF TEXAS
COUNTY OF DENTON
The Economic Development Corporation 4B of the Town of Trophy Club, Texas, met in Regular Session on July
14, 2008. The meeting was held within the boundaries of the Town and was open to the public.
EDC 4B DIRECTORS PRESENT:
Dave Glaser
Vice President
Damian Olthoff
Secretary
Dan Bishop
Director
Rebecca Shuman
Director
DIRECTORS ABSENT:
James Hicks
Larry E. Crosser
Glenn Strother
President
Treasurer
EDC 4B Council Liaison
STAFF AND GUEST(S) PRESENT:
Brandon Emmons
Town Manager
Stephen Seidel
Assistant Town Manager
Shannon DePrater
Deputy Town Secretary
Nick Sanders
Mayor
Ron Holifield
Strategic Government Resources Inc.
Marty Wieder
GSBS Architects
A.1 Call to order and announce a quorum.
Vice President Glaser, noting a quorum of EDC 413, called the regular session to order at 6:40 p.m.
A.2 Board to hear presentation; discuss and take appropriate action regarding the approval of
contract with Ron Holifield of Strategic Government Resources Inc. for the Trophy Club EDC
Board retreat.
Assistant Town Manager Stephen Seidel introduced Ron Holifield of Strategic Government Resources Inc. Mr.
Holifield gave a brief overview of his experience with Economic Development Corporations and explained how his
services may help the EDC 4B Board with long-term planning.
Mr. Holifield answered questions from the Board.
Director Olthoff moved to engage Mr. Holifield as identified in the proposed proposal for $3,000 and conduct an
additional joint workshop with Town Council for $2,000. The total amount shall not exceed $5,000. Director
Shuman seconded; motion carried unanimously.
A.3 Discuss and take appropriate action regarding the approval of a contract with GSBS Architects for
a Trophy Club Mixed-use Charrette.
Mr. Seidel introduced Mr. Marty Wieder of GSBS Architects and gave a brief history of this agenda item.
Mr. Wieder answered questions from the Board.
Director Olthoff moved to approve the 26 acre proposal as written for $38,000 and requested GSBS to formalize
an addendum for the 17 acres located across from Byron Nelson High school. Director Shuman seconded; motion
carried unanimously.
Board convened into Public Hearing at 9:25 p.m.
BOARD TO CONVENE INTO PUBLIC HEARING
A.4 On July 14, 2008 and August 11, 2008, at 6:30 p.m. there will be a Public Hearing of the Economic
Development Corporation 4B of the Town of Trophy Club, Texas, at the Svore Municipal Building,
100 Municipal Drive, Trophy Club, Texas, 76262, for the purpose of considering various
amendments to the fiscal year 2007-2008 budget and for the purpose of considering the
expenditure of funds for the fiscal year 2008-2009 budget. There is a sixty (60) day period that
''begins June 13, 2008; the date of the public notice of the proposed project(s), during which the
public may submit a petition with any objections to the project(s). Please contact Deputy Town
Secretary, Shannon DePrater, concerning any questions at 682-831-4605.
No presentations were made.
Board reconvened into Regular Session at 9:26 p.m.
BOARD TO RECONVENE INTO REGULAR SESSION
A.5 Discuss and take appropriate action regarding the FY2008-2009 Budget.
No action taken.
A.6 Discuss and take appropriate action regarding needed skill set for future applicants to the Board.
This item was tabled. Board requested item be added to the future agenda items list.
A.7 Discuss and take appropriate action necessary for preparation of the 2008 ICSC Regional Meeting.
No action taken.
Board took a 5 minute break and convened into Executive Session at 9:40 p.m.
BOARD TO CONVENE INTO EXECUTIVE SESSION
A.8 Pursuant to Texas Government Code, Annotated, Subchapter 551, Section 551.087 Deliberation
Regarding Economic Development Negotiations, the Board will enter into executive session to
discuss the following:
The offer of financial or other incentives to a business prospect that the Town seeks to have
locate within the territory of the Town.
Board reconvened into Regular Session at 10:10 p.m.
BOARD TO RECONVENE INTO REGULAR SESSION
A.9 Discuss and take action relative to Executive Session Item Number A.8.
Director Olthoff moved to allow Town Staff to utilize the published tax abatement schedule approved by Town
Council or other economic schedules not to exceed the money/percentage equivalent to the tax abatement
schedule. Director Shuman seconded; motion carried 3:1 with Director Glaser opposing.
A.10 Staff Updates:
Staff updated the Board on the applications received for the annual appointments thus far.
A.11 Approval of Regular Session Minutes dated June 9, 2008.
Director Bishop moved to approve the minutes as written. Director Olthoff seconded; motion carried unanimously.
A.12 Approval of May 2008 Financials.
Item tabled until the August 11, 2008 meeting.
EDC B Regular Session Page 2 of 3
July 14, 2008 Minutes
A.13 Items for Future Agendas:
• Applicant Interviews - August Meeting
• Arts Advisory Group Update (Adam Adams) - August Meeting
• Joint Meeting with EDC 4A regarding Pool Bond Payment - November Meeting
• EDC Training
No items were added.
A.14 Other Business:
None.
A.15 Next meeting scheduled for August 11, 2008.
A.16 Discuss and take appropriate action regarding the dates of the regularly scheduled Economic
Development Corporation 4B meeting for September 2008.
Director Glaser moved to hold the meeting on September 15, 2008. Director Shuman seconded; motion carried
unanimously;
A.17 Adjourn regular session.
Director Bishop made a motion to adjourn at 10:20 p.m. Director Olthoff seconded; motion carried unanimously.
President
B Regular Session
July 14, 2008 Minutes
Damia thof , cr ry
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