Minutes EDC 4B 02/11/2002MINUTES OF WORKSHOP/REGULAR SESSION
ECONOMIC DEVELOPMENT CORPORATION 4B
TOWN OF TROPHY CLUB
February 11, 2002
STATE OF TEXAS
COUNTY OF DENTON
The Economic Development Corporation 4B of the Town of Trophy Club, Texas,
met in a Workshop/Regular Session on February 11, 2002. The meeting was
held within the boundaries of the Town and was open to the public.
DIRECTORS PRESENT:
James Hicks
Jonathan Witherspoon
John Carter
Pam Cates
Susan Edstrom
Carol Cotton
Terry Christlieb
1911 N X" 0] Z4:9-11
President
Vice -President
Treasurer
Director
Director/Council Liaison
Secretary
Director
6:45 pm
STAFF AND GUEST(S) PRESENT:
Roger Unger Staff Liaison
Jan Woodruff Recording Secretary
Barbara Tweedie Public Relations Committee Chairman
WORKSHOP SESSION
CALL TO ORDER AND ANNOUNCE A QUORUM:
President Hicks proceeded to the regular session.
DISCUSSION OF REGULAR AGENDA ITEMS:
ADJOURN WORKSHOP SESSION:
REGULAR SESSION/PUBLIC HEARING
CALL TO ORDER AND ANNOUNCE A QUORUM:
President Hicks state a quorum was present at 6:38 PM.
Page 2 ECONOMIC DEVELOPMENT CORP 413 February 11, 2002
DISCUSSION AND APPROPRIATE ACTION REGARDING REQUEST BY
PUBLIC RELATIONS COMMITTEE FOR PAYMENT OF ADVERTISING
EXPENSES:
A request for $3,334 was presented by Barb Tweedie from the Public Relations
Committee. This included an ad in the Star Telegram Visitor's Guide for $1484, a
brochure map completed by Black's Guide for $500, a future brochure for $500
with Tree City, and an ad in Next Stop for $850. Director Carter made a motion to
approve payment of the advertising. Director Cates seconded the motion. The
vote was unanimous with the exception that Director Witherspoon had not arrived
yet. A public hearing is set for March 11th at the Regular Meeting.
DISCUSSION AND APPROPRIATE ACTION REGARDING COST SHARING
OF ROANOKE- TROPHY CLUB-WESTLAKE CHAMBER OF COMMERCE
RENT.
No action was taken. Jan Woodruff had contacted Patricia Adams for a legal
opinion and she indicated that EDC -B could not pay rent. It was requested by
Director Cates that the EDC -B Directors meet with the attorney at a future
meeting.
DISCUSSION AND APPROPRIATE ACTION TO DEVELOP A BUDGET FOR
FY 2002-2003:
Tabled to next meeting. Roger Unger stated that the budget needed to be in
place no later than July.
1 1�
Director Edstrom made a motion to approve the January 2002 meeting minutes.
Director Carter seconded the motion. Directors Christlieb and Cotton abstained.
The vote was unanimous.
REVIEW AND APPROVE FINANCIAL REPORT:
Director Cotton made a motion to approve the January 2002 minutes. Director
Witherspoon seconded the motion. The vote was unanimous.
There was discussion regarding the refund of sales tax requested by the
Comptroller's Office. Roger Unger is pursuing getting a more detailed
explanation from the Comptroller's Office including whether interest was accrued.
ADJOURN:
Director Carter made a motion to adjourn at 8:02. Director Cotton seconded the
motion. The vote was unanimous.
Ja, es Hicks
President
2/21/02 j I w
;> r,
Carol Cotton
Secretary