Minutes EDC 4B 09/14/1998MINUTES OF REGULAR SESSION
ECONONMIC DEVELOPMENT CORPORATION
TOWN OF TROPHY CLUB
September 14, 1998
The Economic Development Corporation of the Town of Trophy Club, Texas met in a
Regular session September 14, 1998. The meeting was held within the boundaries of the
Town and was open to the public.
DIRECTORS PRESENT:
Terry Christlieb
Paul Zigler
John Carter
Marshall Engelbeck
DIRECTORS ABSENT:
Pam Cates
Dan Heath
President
Treasurer
Director
Director
Vice -President
Secretary (Resigned)
STAFF AND GUEST(S) PRESENT:
Karen Sadri
Staff Liaison
David Miller
Police Chief
Lou Opipare
Fire Chief
Pat Stoltz
Chairperson, Public Relations Committee
Pam Irwin
Member, Public Relations Committee
Brian Chambers
Webmaster
CALL TO ORDER AND ANNOUNCE A QUORUM:
President Christlieb called the meeting to order and announced a quorum at 7:01 p.m.
APPROVE MINUTES OF AUGUST 10, 1998:
Director Engelbeck made a motion to accept the minutes as written. Treasurer Zigler
seconded; motion passed unanimously.
A. Disbursements Ending 08/31/98.
Page 2 TCEDC Regular Session September 14, 1998
After Treasurer Zigler made a motion to accept the July statements as presented.
Director Engelbeck seconded; motion passed unanimously.
B. Resolution Amending the Authorized Representatives of "TEXPOOL".
Director Engelbeck made a motion to amend the representatives by adding
President, Terry Christlieb and Town Secretary, Diane Cockrell and deleting former
President, Robert Burns and former Town Secretary, Karen Sadri. Director Carter
seconded, motion passed unanimously.
C. Resolution Amending Texas National Bank Signatories:
Treasurer Zigler made a motion to add President, Terry Christlieb, and delete
Robert Burns from the Texas National Bank Signatory list after amending the bod of the
resolution from Secretary to Treasurer and the date from September 10`" to the 14 .
Director Engelbeck seconded; motion passed unanimously.
For the convenience of the presenters, President Christlieb moved to agenda item #6:
DISCUSSION AND APPROPRIATE ACTION REGARDING RENEWAL OF
WEBMASTER CONTRACT.
Webmaster Chambers explained that the Website in now loaded, and he is in the process
of revamping the organizational format. Future projects include E -Mail capabilities.
Treasurer Zigler suggested that area businesses use our Website for links for advertising
purposes.
Following a short discussion, Treasurer Zigler made the motion to renew Webmaster
Chambers's contract until September 30, 1999 at his current rate of $100.00 monthly,
and continue to pay the service provider expenditures. Director Englebeck seconded;
motion passed unanimously.
President Christlieb then returned to agenda item 45: PRESENTATION OF
PROJECT PROPOSALS:
A. Early Warning System — Police Chief, David Miller
Chief Miller informed the Corporation that the Early Warning System consisted of
three separate elements. One was the siren system itself, which included low wattage
360 -degree sound from two sirens. One siren would be placed at Harmony Park and the
other
Page 3 TCEDC Regular Session September 14, 1998
between the two new schools. The main difference of the cost between the Federal
($87,235.80) and the Whelen Vortex ($85,972.00) systems was galvanized versus
concrete polls.
The second element is an A.M. Radio Transmitter Station to broadcast public
information. This requires FCC licensing.
The third element is an Auxiliary Diesel Power System to power the entire D.P.S.
Building for A.C., computers, electricity, and heat.
Discussion ensued regarding how the system promotes economic growth and resident
safety, the involvement of immediate area cities to reduce costs, and the separation of the
three elements to be purchased and installed at a future date.
Chief Miller relayed the recommendation from the Public Safety Committee that the first
priority is the siren system
A. Public Relations Committee — Patti Stoltz
Chairman Stoltz presented a large wish list to increase the advertisement of
Trophy Club both residentially and commercially. Suggestions included an annual up
date of the Town brochure, corporate relocations, real estate and professional contacts.
The Committee had not prioritized items, but estimated the cost between $92,000 to
$140,000.
B. North Texas Commission — Scott Smith, Chairman of the Finance Committee
Chairman Smith recommended that the Corporation spend the $1,200 membership fee
on one of the other projects presented because they directly benefit Trophy Club. The
North Texas Commission emphasizes D.F.W. and Alliance Airports based on density of
population, which concentrates on the region and not specifically our Town.
D. Other Presentations
No other presentations were given.
After lengthy discussion Treasurer Zigler made a motion to fund a total of $80,000 to be
split evenly between the early warning system and public relations projects. Director
Carter seconded. Director Engelbeck then made a motion to amend the original motion
to include funding up to $40,000 each for the emergency warning system and public
relations projects; if the E.D.C. finds and recommends to the Council that these projects
promote economic growth for Trophy Club.
Page 4 TCEDC Regular Session September 14, 1998
The meeting continued to agenda item 97: DISCUSSION AND APPROPRIATE
ACTION REGARDING THE BUDGET FOR FISCAL YEAR 1998 —1999.
Treasurer Zigler reminded the Corporation that now the total capital expenditures will
be $80,000 and not the recorded $50,000. Also, he noted that the fund balance shows a
negative that is due to overage from the previous year.
The session returned to agenda item #4: DISCUSSION AND APPROPRIATE
ACTION REGARDING MEMBERSHIP.
A. Interview applicants for vacancy on TCEDC Board.
1. Darin S. Davis — Unable to attend due to business commitments
2. James O. Hicks
3. Jon M. Livers
4. Bob Petrach — In attendance but withdrew for personal reasons
Candidates Hicks and Livers gave personal and business histories to the Corporation and
how those experiences related to benefiting the TCEDC.
B. Discussion and Appropriate Action regarding vacancy on TCEDC Board.
Treasurer Zigler then made a motion to approve both candidates to the Corporation.
Director Carter seconded; motion passed unanimously.
OTHER BUSINESS.
No other business was discussed.
W1301011110
Treasurer Zigler made a motion to adjourn at 9:28 p.m. Director Carter seconded; motion
passed unanimously.
The October meeting will a public hearing on the presented projects.
p p({
Terry Christlieb
President
Karen Sadri
Recording Secretary
T.ow4..,v q Tuit e"
113 Economic Development Corporation
4020 City Sales Tax
4515 Interest Income
Total Revenues
EXPENDITURES
TOTAL PERSONNEL SERVICES
ADMINISTRATIVE EXPENSES
5110 Bank Charges
5160 Miscellaneous
5170 Office Supplies
5185 Printing
5218 Dues & Memberships
TOTAL ADMINISTRATIVE EXPENSES
PROFESSIONAL & CONTRACTUAL SERVICES
6040 Legal Fees
6055 Professional Outside Services - Web Site
TOTAL PROFESSIONAL & CONTRACTUAL SERVICES
CAPITAL EXPENDITURES
9536 Play Equipment & Installation
TOTAL CAPITAL EXPENDITURES
TOTAL EXPENDITURES
PROJECTED FUND BALANCE
70,224
83,600
67,788
74,5
806
400
5,172
2,8
71,030
84,000
72,960
77,4
0
0
0
29
110
0
1
0
6,890
2,700
1
14
0
0
1
240
3,000
0
3,0
361
0
0
644
10,000
2,700
3,4
1,647
0
1,640
2,01
0
700
2,000
2,01
1,647
700
3,640
4,01
0
100,000
100,000
0
100,000
100,000
-59;8+
3Dt t
2,291
110,700
106,340
57,4
68,739
42,039
(33,380)
19,91
A RESOLUTION OF THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS APPROVING THE
BUDGET OF THE TROPHY CLUB ECONOMIC
DEVELOPMENT CORPORATION FOR THE FISCAL YEAR
BEGINNING OCTOBER 1, 1998 AND ENDING SEPTEMBER
30, 1999; PROVIDING AN EFFECTIVE DATE.
WHEREAS, in accordance with Article IV, Section 2 of the Bylaws of the Trophy Club
Economic Development Corporation, the Board of Directors of the Corporation have adopted
a proposed budget for the fiscal year beginning October 1, 1998 and ending September 30, 1999,
and has presented the same to the Town Council of the Town of Trophy Club, Texas for its
review and approval.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
Section 1. The Town Council does hereby approve the budget of the Trophy Club
Economic Development Corporation for the fiscal year beginning October 1, 1998 and ending
September 30, 1999.
Section 2. This Resolution shall take effect from and after its date of adoption.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas
this the 15th day of September 1998.
FATI i I►�
Town Secretary,
Town of Trophy Lb, Texas
[SEAL]
APPROVED AS TO FORM:
�4 r
TowA Attorney,
Town of Trophy Club, Texas
DOC X: 634708
, Town of Tr6phy Club, Texas