Agenda Packet EDC 4B 07/12/2010Economic Development Corporation 4B
(EDC 4B)
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Svore Municipal Building Boardroom6:30 PMMonday, July 12, 2010
Call To Order and announce a quorum.
PUBLIC HEARING
1.2010-309-T Public Hearing considering the expenditure of funds for the fiscal year 2010-2011
budget.
PUBLIC HEARING NOTICE.pdfAttachments:
REGULAR SESSION
2.2010-311-T Discuss and take appropriate action regarding FY2010-2011 Budget.
2010-2011 Projected Budget.pdfAttachments:
3.2010-346-T Discuss and take appropriate action regarding the 2010 ICSC Conference.
4.2010-347-T Receive Council update from Mayor Pro Tem Strother; discussion of same.
5.2010-348-T Receive Commercial Property update including current projects; discussion of same.
- Coupon Book Project
- 26 Acre Tract
- Regency Center
- Trophy Wood
6.2010-349-T Discuss and take appropriate action regarding the approval of the June 14, 2010
Regular Session Minutes.
June 14 2010 Minutes.pdfAttachments:
7.2010-350-T Discuss and take appropriate action regarding the approval of the May 2010 Financials.
May 2010 Monthly Financial Statements.pdfAttachments:
8.2010-351-T Future Agenda Items.
EDC 4B Future Agenda Items.pdfAttachments:
9.2010-352-T Next Meeting Date - August 9, 2010 at 6:30 p.m .
EDC 4B Page 1 of 29EDC 4B Page 1 of 29 July 12, 2010
July 12, 2010Economic Development
Corporation 4B (EDC 4B)
Meeting Agenda
Adjourn
*THE BOARD MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED
ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS LOCAL
GOVERNMENT CODE 551.071.
Notice is hereby given that a quorum of the Town Council may be in attendance at
this meeting.
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on Thursday, July 8, 2010 by 5:00
P.M. in accordance with Chapter 551, Texas Government Code.
______________________________________________
Lisa Hennek, Town Secretary
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of
______________________, 2010.
________________________________, Title: ___________________________
EDC 4B Page 2 of 29EDC 4B Page 2 of 29 July 12, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-309-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:6/9/2010 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:7/12/2010
Title:Public Hearing considering the expenditure of funds for the fiscal year 2010-2011 budget.
Attachments:PUBLIC HEARING NOTICE.pdf
Action ByDate Action ResultVer.
Economic Development
Corporation 4B (EDC 4B)
6/14/2010 1
EDC 4B Page 3 of 29EDC 4B Page 3 of 29 July 12, 2010
File #: 2010-309-T, Version: 1
Title
Public Hearing considering the expenditure of funds for the fiscal year 2010-2011 budget.
EDC 4B Page 4 of 29EDC 4B Page 4 of 29 July 12, 2010
Town of Trophy Club
100 Municipal Drive
Trophy Club, Texas 76262
TO: Alliance Regional Newspapers /
Classifieds Dept.
DATE: May 14, 2010
FROM: Shannon DePrater,
Deputy Town Secretary
PAGES: 1
RUN DATE: 1 Time:
May 26, 2010
SUBJECT: PUBLIC HEARING –
APPROVING FY10-11
BUDGET
PUBLIC HEARING
ECONOMIC DEVELOPMENT CORP. 4B OF
THE TOWN OF TROPHY CLUB, TEXAS
On June 14, 2010 and July 12, 2010, at 6:30 p.m. there will be a Public Hearing of
the Economic Development Corporation 4B of the Town of Trophy Club, Texas, at
the Svore Municipal Building, 100 Municipal Drive, Trophy Club, Texas, 76262, for
the purpose of considering the expenditure of funds for the fiscal year 2010-2011
budget. There is a sixty (60) day period that begins May 26, 2010; the date of the
public notice of the proposed project(s), during which the public may submit a
petition with any objections to the project(s). Please contact Deputy Town
Secretary, Shannon DePrater, concerning any questions at 682-831-4605.
EDC 4B Page 5 of 29EDC 4B Page 5 of 29 July 12, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-311-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:6/9/2010 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:7/12/2010
Title:Discuss and take appropriate action regarding FY2010-2011 Budget.
Attachments:2010-2011 Projected Budget.pdf
Action ByDate Action ResultVer.
Economic Development
Corporation 4B (EDC 4B)
6/14/2010 1
EDC 4B Page 6 of 29EDC 4B Page 6 of 29 July 12, 2010
File #: 2010-311-T, Version: 1
Title
Discuss and take appropriate action regarding FY2010-2011 Budget.
EDC 4B Page 7 of 29EDC 4B Page 7 of 29 July 12, 2010
ECONOMIC DEVELOPMENT CORPORATION 4B FUND
113-000
113-030
ACCOUNT 2009-10 2009-10 2010-11
NUMBER DESCRIPTION ADOPTED AMENDED PROPOSED
REVENUES
40030 Sales Tax - General $122,595 $122,595 $122,595
49010 Interest Income $2,000 $2,000 $2,000
Reserves $3,678 $3,678
TOTAL REVENUES $128,273 $128,273 $124,595
EXPENSES
60066 Publications/Books/Subscriptions - - -
60070 Dues & Memberships $300 $300 $200
ICSC Membership - Official $100 (1) 100
ICSC Membership - Affiliate $50 (2) 100
60080 Schools & Training $2,300 $2,300 $2,300
Basic ED Course - ATM 700
Sales Tax Seminar - 4 600
ISCS Conference 1,000
60100 Travel & Per Diem $3,250 $7,850 $3,250
Basic ED Course - ATM 1,250
Sales Tax Seminar - 4 2,000
ICSC Conference -
60125 Advertising $750 $8,150 $750
Dallas Business Journal -
Chamber Membership Directory 750
60245 Miscellaneous Expenses $10,100 $10,100 $10,100
Marketing Collateral and other non specific
development related expenses
10,000
ED Website Hosting 100
60315 EDC Projects $55,083 $37,645 $55,083
Marketing/Branding Initiative 30,000
Merchandising Plan (Catalyst) 10,000
26 Acre Design Charrette 10,000
Other Projects 5,083
60335 Intergov Trans Out (GF I&S) $26,362 $26,362 $26,246
Pool Bond Payment
60355 Intergov Trans Out (GF) $25,566 $25,566 $25,666
65085 Office Supplies - - -
65105 Printing - - -
60316 Existing Business Stimulus Project $10,000 $10,000 -
55055 Auditing - - $1,000
TOTAL EXPENSES $133,711 $128,273 $124,595
EDC 4B Page 8 of 29EDC 4B Page 8 of 29 July 12, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-346-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:7/2/2010 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:7/12/2010
Title:Discuss and take appropriate action regarding the 2010 ICSC Conference.
Attachments:
Action ByDate Action ResultVer.
EDC 4B Page 9 of 29EDC 4B Page 9 of 29 July 12, 2010
File #: 2010-346-T, Version: 1
Title
Discuss and take appropriate action regarding the 2010 ICSC Conference.
EDC 4B Page 10 of 29EDC 4B Page 10 of 29 July 12, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-347-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:7/2/2010 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:7/12/2010
Title:Receive Council update from Mayor Pro Tem Strother; discussion of same.
Attachments:
Action ByDate Action ResultVer.
EDC 4B Page 11 of 29EDC 4B Page 11 of 29 July 12, 2010
File #: 2010-347-T, Version: 1
Title
Receive Council update from Mayor Pro Tem Strother; discussion of same.
EDC 4B Page 12 of 29EDC 4B Page 12 of 29 July 12, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-348-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:7/2/2010 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:7/12/2010
Title:Receive Commercial Property update including current projects; discussion of same.
- Coupon Book Project
- 26 Acre Tract
- Regency Center
- Trophy Wood
Attachments:
Action ByDate Action ResultVer.
EDC 4B Page 13 of 29EDC 4B Page 13 of 29 July 12, 2010
File #: 2010-348-T, Version: 1
Title
Receive Commercial Property update including current projects; discussion of same.
- Coupon Book Project
- 26 Acre Tract
- Regency Center
- Trophy Wood
EDC 4B Page 14 of 29EDC 4B Page 14 of 29 July 12, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-349-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:7/2/2010 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:7/12/2010
Title:Discuss and take appropriate action regarding the approval of the June 14, 2010 Regular Session
Minutes.
Attachments:June 14 2010 Minutes.pdf
Action ByDate Action ResultVer.
EDC 4B Page 15 of 29EDC 4B Page 15 of 29 July 12, 2010
File #: 2010-349-T, Version: 1
Title
Discuss and take appropriate action regarding the approval of the June 14, 2010 Regular Session Minutes.
EDC 4B Page 16 of 29EDC 4B Page 16 of 29 July 12, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Meeting Minutes
Economic Development Corporation
4B (EDC 4B)
6:30 PM Svore Municipal Building BoardroomMonday, June 14, 2010
BOARD MEMBERS:
President James Hicks, Director Dan Bishop, Director Zachary Jeffery,
Secretary/Treasurer Dean Murray, Director Nick Sanders, and Director
Rebecca Shuman
Present:6 -
Vice President Dave GlaserAbsent:1 -
STAFF AND GUEST(S) PRESENT:
Stephen Seidel, Assistant Town Manager
Shannon DePrater, Deputy Town Secretary / RMO
Carolyn Huggins, Community Development Director
Call To Order and announce a quorum.
President Hicks, noting a quorum of EDC 4B, called the regular session to
order at 6:42 p.m.
PUBLIC HEARING
2010-309-T1.Public Hearing considering the expenditure of funds for the fiscal year 2010-2011 budget.
PUBLIC HEARING NOTICE.pdfAttachments:
No citizens addressed the Board.
President Hicks continued the public hearing to the July 12, 2009 meeting.
REGULAR SESSION
2010-311-T2.Discuss and take appropriate action regarding FY2010-2011 Budget.
2010-2011 Projected Budget.pdfAttachments:
Seidel and the Board discussed the budget. This item will be brought forward at the
next meeting.Seidel and the Board discussed the budget. This item will be brought
forward at the next meeting.
EDC 4B Page 17 of 29EDC 4B Page 17 of 29 July 12, 2010
June 14, 2010Economic Development
Corporation 4B (EDC 4B)
Meeting Minutes
This item will be brought forward at the next meeting.
2010-313-T3.Discuss and take appropriate action regarding the 2010 ICSC Conference.
Seidel updated the Board as to Staff reserving a booth space for the 2010 Texas
ICSC Deal Making conference. Staff will work with the Gaylord Texan for furniture
and equipment.
Discussion only - No action taken
2010-314-T4.Receive Council update from Mayor Pro Tem Strother; discussion of same.
No report given, Mayor Pro Tem Strother was not in attendance.
Discussion only - No action taken
2010-315-T5.Receive Commercial Property update including current projects; discussion of same.
- Coupon Book Project
- 26 Acre Tract
- Regency Center
Director Murray updated the Board regarding the Coupon Book Project. Seidel
updated the board regarding current commercial projects and addressed questions
from the Board.
Discussion only - No action taken
2010-316-T6.Discuss and take appropriate action regarding the approval of the May 10, 2010 Regular
Session Minutes.
May 10 2010 Minutes.pdfAttachments:
Director Sanders moved to approve the May 10, 2010 Regular Session Minutes
as presented; Director Shuman seconded. The motion CARRIED by the
following vote:
Aye:President Hicks, Director Bishop, Director Jeffery, Secretary/Treasurer
Murray, Director Sanders, and Director Shuman
6 -
2010-317-T7.Discuss and take appropriate action regarding the approval of the April 2010 Financials.
April 2009 Monthly Financial Report-EDC 4B.pdf
April 2009 Monthly Financial Report Explanation of Variances 4B.pdf
Attachments:
Director Shuman complimented the Board and Staff for their professionalism
regarding the budget.
Director Shuman moved to approve the March 2010 Financials as presented;
Director Bishop seconded. The motion CARRIED by the following vote:
Aye:President Hicks, Director Bishop, Director Jeffery, Secretary/Treasurer
Murray, Director Sanders, and Director Shuman
6 -
2010-318-T8.Future Agenda Items.
EDC 4B Future Agenda Items.pdfAttachments:
• Possible coordination with Byron Nelson High School regarding Homecoming
decorations
• Partnering with area associations regarding EDC 4B projects
EDC 4B Page 18 of 29EDC 4B Page 18 of 29 July 12, 2010
June 14, 2010Economic Development
Corporation 4B (EDC 4B)
Meeting Minutes
Discussion only - No action taken
2010-319-T9.Next Meeting Date - July 12, 2010 at 6:30 p.m.
President Hicks announced the next Regular Session meeting is scheduled for July
12, 2010 at 6:30 p.m.
Discussion only - No action taken
Adjourn
Director Bishop moved to adjourn at 7:47 p.m.; Director Jeffery seconded. The
motion CARRIED by the following vote:
Aye:President Hicks, Director Bishop, Director Jeffery, Secretary/Treasurer
Murray, Director Sanders, and Director Shuman
6 -
______________________________
James Hicks, President
______________________________
Dean Murray, Treasurer/Secretary
EDC 4B Page 19 of 29EDC 4B Page 19 of 29 July 12, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-350-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:7/2/2010 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:7/12/2010
Title:Discuss and take appropriate action regarding the approval of the May 2010 Financials.
Attachments:May 2010 Monthly Financial Statements.pdf
Action ByDate Action ResultVer.
EDC 4B Page 20 of 29EDC 4B Page 20 of 29 July 12, 2010
File #: 2010-350-T, Version: 1
Title
Discuss and take appropriate action regarding the approval of the May 2010 Financials.
EDC 4B Page 21 of 29EDC 4B Page 21 of 29 July 12, 2010
EDC 4B Page 22 of 29EDC 4B Page 22 of 29 July 12, 2010
EDC 4B Page 23 of 29EDC 4B Page 23 of 29 July 12, 2010
EDC 4B Page 24 of 29EDC 4B Page 24 of 29 July 12, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-351-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:7/2/2010 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:7/12/2010
Title:Future Agenda Items.
Attachments:EDC 4B Future Agenda Items.pdf
Action ByDate Action ResultVer.
EDC 4B Page 25 of 29EDC 4B Page 25 of 29 July 12, 2010
File #: 2010-351-T, Version: 1
Title
Future Agenda Items.
EDC 4B Page 26 of 29EDC 4B Page 26 of 29 July 12, 2010
EDC 4B Future Agenda Items
1. TxDOT Signage and Costs
2. “President’s Council”
3. Clock Tower and Maintenance
4. Current tax revenue/generation and some sort of event, such as a Taste of Addison
type of event that EDC 4B could work with the Parks & Rec Board
5. Possible economic development incentives/projects such as a scene of lights
through a pathway – go to churches, community groups, etc,
6. Training for Directors
7. Discuss Boards involvement with the Chamber and their programs
8. Possible Coordination with Byron Nelson High School regarding Homecoming
decorations
9. Partnering with area associations regarding EDC 4B projects
EDC 4B Page 27 of 29EDC 4B Page 27 of 29 July 12, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-352-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:7/2/2010 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:7/12/2010
Title:Next Meeting Date - August 9, 2010 at 6:30 p.m.
Attachments:
Action ByDate Action ResultVer.
EDC 4B Page 28 of 29EDC 4B Page 28 of 29 July 12, 2010
File #: 2010-352-T, Version: 1
Title
Next Meeting Date - August 9, 2010 at 6:30 p.m.
EDC 4B Page 29 of 29EDC 4B Page 29 of 29 July 12, 2010