Minutes Charter Review 09/25/2012100 Municipal D
Trophy Club Entities Trophy Club, Texas 76rive
262
Meeting Minutes
Charter Review Commission
Tuesday, September 25, 2012 7:00 PM Svore Municipal Building Boardroom
STATE OF TEXAS §
COUNTY OF DENTON §
The Charter Review Commission of the Town of Trophy Club, Texas, met
in a Regular Session on Tuesday, September 25, 2012. The meeting was
hold within the boundaries of the Town and was open to the public.
COMMISSION MEMBERS.
Present: 7 - Commissioner Pearl Ford, Commissioner Dave Dickson, Commissioner
Larry Mundy, Chairman J.D. Stotts, Commissioner Bert Miller,
Commissioner Joel Quite, and Commissioner Jennifer Rauch
Absent: 2 - Vice Chair Lourdes Hassler, and Commissioner Richard Mayberry
STAFF AND GUEST(S) PRESENT. -
Jeannette Tiffany, Council Member Liaison
Mike Slye, Town Manager
Patricia Adams, Town Attomey
Shannon DePrater, Town Secretary
CALL TO ORDER AND ANNOUNCE A QUORUM
Chair Stotts called the meeting to order and announced a quorum at 7:05 p.m.
•
No citizens addressed the Commission.
1. 2012-478 Discuss and take appropriate action regarding the August 27, 2012 Minutes.
Motion made by Commissioner Ford, seconded by Commissioner Quite to
approve the August 27, 2012 Minutes as presented. Motion carried
unanimously.
Aye: 7 - Commissioner Ford, Commissioner Dickson, Commissioner Mundy,
Chairman Stotts, Commissioner Miller, Commissioner Quite, and
Commissioner Rauch
Chair Stotts Agenda Item 3 forward:
Charter Review Commission Page 1 of 4 September 25, Minutes
Charter Review Commission Meeting Minutes September 26, 2012
3. 2012-480-T
Discuss and take appropriate action regarding the review of the following Articles of
the Charter:
• Article IV Administrative Services
• Article V Nominations and Elections
• Article VI Recall
Chair Stotts asked for any questions or proposed changes beginning with
Article IV Administrative Services:
Section 4.01 Administrative Departments - None
Section 4.02 Town Manager— Appointment and Qualifications
• Discussion of removing Section D in its entirety
Section 4.03 Compensation - None
Section 4.04 Term and Removal - None
Section 4.05 Powers and Duties
• Discussion of Section F — option I — remove "By end of December"
• Discussion of Section F — option 2 — Make optional — as requested by Town
Council or restate to "On an annual basis, submit to the Town Council and
make available to the public, a complete report on the finances and
administrative activities of the Town as of the end of the current fiscal year.
- Discussion of Section 0 — move "Be the custodian of all municipal records of
the Council" to Town Secretary to create now Section 4.08 (d) and start Section
0 with "Recommend to the Council rules and regulations to be adopted by
ordinances to protect the safety and security of the municipal records"
Section 4.06 Acting Town Manager - None
Section 4.07 Town Secretary
- Discussion of adjusting to report to the Town Manager
Section 4.08 Duties of the Town Secretary
- Discussion of moving Section 4.05 (o) "Be the custodian of ail municipal
records of the Council" to 4.08 (d) and change existing 4.08 (d) to 4.08 (a)
Section 4.09 Compensation
- Discussion of either changing to have Town Manager set compensation,
remove in its entirety or leave as is. Commission has requested that they
revisit this section at a later date.
The Commission directed the Town Attorney to review Sections 4.10 Municipal
Court, Section 4.11 Judge of Court, Section 4.12 Clerk of the Court, and
Section 4.13 Fines to see if it would be possible to combine into one section.
Section 4.14 Town Attorney — Appointment & Qualifications - None
Section 4.16 Professional Services - None
Section 4.16 Town Boards, Commissions and Corporations - None
Section 4.17 Personal Financial Interest - None
Section 4.18 Accepting Gifts, Etc.
- Discussion of having section be editorially reviewed and possible deletion of
Charter Review Commission Page 2 of 4 September 25, 2012 Minutes
Charter Review Commission Meeting Minutes September 26,2012
comma between persons and enjoying in the third line of the first paragraph
Chair Stotts requested tabling the review of Article V Nominations and
Elections to the next meeting and moved to Article VI Recall.
Chair Stotts asked for any questions or proposed changes beginning with
Article A Recall:
Section 6.01 Scope of Recall
• Discussion of removing in its entirety or leave as is
Section 6.01A Scope of Recall
• Discussion of rewording to match Article III, Section 4
Section 6.02 Petition for Recall - None
Section 6.03 Form of Recall and Oath - None
Section 6.04 Procedure after Filing Petition for Recall - None
Section 6.06 Public Notice - None
Section 6.06 Official Ballot - None
Section 6.07 Recall Petition Prohibited - None
Section 6.08 Refusal of Recall Petition - None
2. 2012-479-T Discuss and take appropriate action regarding proposed revisions to Articles I
through 111,
Article III, Section 3.01 Number, Selection, Term
Motion made by Commissioner Ford to add one council member. Commission
Ford withdrew her motion.
Chair Stotts requests continuing the review of Article III to the next meeting.
4. 20121481-T Discuss and take appropriate action regarding the Charter Review Commission
meeting schedule for the remainder of 2012.
The Commission set the following meeting dates:
• Monday, October 8 — Chair Stotts and Commissioner Quile will not be in
attendance
• Tuesday, October 16 — Commissioners Mundy and Quile will not be in
attendance
• Monday, October 22
• Monday, November 12 — Commissioner Quile will not be in attendance
• Tuesday, November 27 — Commissioners Miller and Rauch will not be in
attendance
• Tuesday, December 11
Motion made by Commissioner Quile, seconded by Commissioner Rauch
to reconsider Agenda Item 1. Motion carried unanimously.
2012478 Discuss and take appropriate action regarding the August 27, 2012 Minutes.
Motion made by Commissioner Quile, seconded by Commissioner Rauch to
amend the August 27, 2012 Minutes to reflect Commission Miller as present.
Charter Review Commission Page 3 of 4 September 25, 2012 Minutes
Charter Review Commission Meeting Minutes September 25, 2012
Motion carried unanimously.
Aye: 7 - Commissioner Ford, Commissioner Dickson, Commissioner Mundy,
Chairman Stotts, Commissioner Miller, Commissioner Quile, and
Commissioner Rauch
5, 2012-482-T Commissioner comments regarding future Charter review and related matters;
discussion of same.
ADJOURN
No discussion.
Motion made by Commissioner Quile, seconded by Commissioner Mundy to
adjourn. Meeting adjourned at 9:13 p.m.
Aye: 7 - Commissioner Ford, Commissioner Dickson, Commissioner Mundy,
Chairman Stotts, Commissioner Miller, Commissioner Quile, and
Commissioner Rauch
s, Chair
Review
ion DePrater, Toyer Secretary
of Trophy Club, exas
Charter Review Commission Page 4 of 4 September 25, 2012 Minutes