Minutes EDC 4A 07/15/2008MINUTES OF A REGULAR ECONOMIC DEVELOPMENT CORPORATION 4A
FOR THE TOWN OF TROPHY CLUB
100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
TUESDAY, JULY 15, 2008
6:30 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Economic Development Corporation 4A of the Town of Trophy Club, Texas, met in a Regular
Session on Tuesday, July 15, 2008 at 6:30 p.m. The meeting was held within the boundaries of the
Town and was open to the public.
DIRECTORS PRESENT
JD Harvey President
Neil Twomey Secretary/Treasurer
Richard Bell Director
Leland Wilhelm Director
DIRECTORS ABSENT
Dwight Morrow Vice-President
STAFF AND GUEST(S) PRESENT
Jim Moss Council Liaison
Adam Adams Staff Liaison/Parks and Recreation Director
A.1 President Harvey called the regular session to order at 6:30p.m., noting a quorum was
present.
A.2 Review and approve the March 24 and the April 28, 2008 minutes.
Secretary Twomey made a motion to approve the March 24 and April 28, 2008 minutes.
Director Wilhelm seconded. Motion passed unanimously.
A.3 Discuss and take appropriate action on the approval of financials.
Secretary Twomey requested a copy of the information the state sends the Town regarding
how sales taxes are distributed to the Town, EDC4A, EDC4B, and Streets be included in future
financials. Secretary Twomey made a motion to approve the financials. Director Wilhelm
seconded. Motion passed unanimously.
AA Discuss and take appropriate action on the approval for a staff reimbursement allocation to be
added to the EDC4A's 2008/09 budget.
President Harvey noted that Director Morrow would like to note that he is against this addition
to the budget. He would like to know if it is legal for the Town to take tax money from EDC4A,
especially for this purpose. President Harvey would like the Town to check the legality with the
State Comptroller. Several Directors expresses displeasure at being asked for compensation
for Town employees.
Secretary Twomey made a motion to deny the request for staff reimbursement allocation to
be added to the EDC4A's 2008/09 budget, while leaving open the possibility of discussion next
year with the proper information from the state. Director Wilhelm seconded. Motion passed
unanimously.
A.5 Discuss and take appropriate action on a funding request in the amount of $61,000.00.
The Directors discussed available funds in the Parkland Dedication Fund, and whether they
have been earmarked for any current projects. They felt that the Fund may be the best source
for this funding request, and EDC4A would be able to fund a future project up to $61,000 to
replace the funds removed from the Parkland Dedication Fund if it were needed.
Secretary Twomey made a motion to reject the application as presented due to the fact that
the Town already has the money. Director Bell seconded. Motion passed unanimously.
A.6 EDC4A to enter into a joint workshop session with the Parks and Recreation Board and the
Comprehensive Park Plan Task Force for purposes of planning.
Carter & Burgess Representative Britt Flaten presented a map of the existing parks in the
Town and reviewed an action plan, which was based on the results of the citizen survey. The
plan suggested locations for the top-rated items on the survey. She confirmed that the survey
was random, and Task Force Member Edstrom noted that the results appeared representative
of the demographics of the Town.
Vice President Morrow requested handouts and materials to review in order to better
understand the information being presented.
Task Force Member Edstrom provided an overview of the work the task force has done up to
this point. She inquired as to the objective of this meeting. Director Adams stated tl1at the
purpose of this meeting was to move forward with an action plan to examine funding
methodologies and provide EDC4A with an opportunity to discuss funding options with the
Board and Task Force.
President Harvey stated that EDC4A can raise $1.3-1.4 million in bonds. Once that amount is
raised, EDC4A will not have the ability to fund any other items for the next 15 years.
President Harvey expressed concern over the lack of park space and access to Trophy Club
Park on the east side of Trophy Club.
Task Force Member Moss requested a plan for how to spend the PID funds that are
immediately available. Director Adams informed the group that very little action can be taken
until the ditch is covered. Several EDC4A, Board, and Task Force Members expressed a
desire to move forward with creating a plan to spend the PID funds and EDC4A bond money.
Board Member Stotts presented information on how much each of the amenities being
considered would cost, and how far the PID funds would go toward building them.
Vice President Morrow stated that the Board and Task Force need to get a proposal to Town
Council as soon as possible so that EDC4A can begin work on a bond proposal, as
construction prices are continuing to rise.
made the moti 0 adjourn at 8:20 p.m.
1
JD Harvey
Task Force Member Edstrom recommended that EDC4A adjourn at this point so that the
Board and Task Force can create a plan to present to Town Council prior to seeking EDC4A
funding approval.
Board Member Ridgeway requested operational costs to review for a new pool facility.
A.7 Adjourn.
Director Wilhelm Director Bell seconded. The
motion passed unanimously.
President