Minutes EDC 4A 05/28/2002MINUTES OF WORKSHOP/REGULAR SESSION
ECONOMIC DEVELOPMENT CORPORATION 4A
TOWN OF TROPHY CLUB
May 28, 2002
STATE OF TEXAS
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The Economic Development Corporation 4A of the Town of Trophy Club, Texas, met in a
Regular Session on May 28, 2002. The meeting was held within the boundaries of the Town and
was open to the public.
DIRECTORS PRESENT:
J. D. Harvey
Neil Twomey
Pete Reincke
DIRECTORS ABSENT:
None
STAFF AND GUEST(S) PRESENT:
Roger Unger
Jan Woodruff
Roger Williams
President
Secretary/Treasurer
Vice -President
Staff Liaison
Recording Secretary
Trophy Club Council Member
WORKSHOP SESSION
CALL TO ORDER AND ANNOUNCE A QUORUM:
President Harvey called the meeting to order at 4:02 pm, announced a quorum, and
proceeded to the regular session.
DISCUSSION OF REGULAR AGENDA ITEMS:
ADJOURN WORKSHOP SESSION:
REGULAR SESSION
CALL TO ORDER AND ANNOUNCE A QUORUM:
DISCUSSION AND APPROPRIATE ACTION TO CHANGE THE BANK ACCOUNTS
WHEN APPROPRIATE:
Tabled until the next meeting. An agenda item needs to be listed as "Develop a procedure to
remove and add signatures on EDC checking accounts and IT access for e-mail".
DISCUSSION AND APPROPRIATE ACTION TO REVIEW THE SERVICE
CONTRACT WITH THE TOWN OF TROPHY CLUB AND THE TROPHY CLUB
ECONOMIC DEVELOPMENT CORPORATION:
Tabled to the next meeting. The contract says 413 and needs to be amended. Roger Unger was
asked to have Pete Tart, bond attorney, to forward a copy of the proposed schedule A.
PAGE 2 TROPHY CLUB EDC4A
MAY 22, 2002
DISCUSSION AND APPROPRIATE ACTION TO INCLUDE THE EDC 4A IN THE
ENGAGEMENT LETTER TO THE AUDITORS:
Tabled until the next meeting. Jan Woodruff needs to call the auditor to see what the charge
would be to audit the EDCs.
DISCUSSION AND APPROPRIATE ACTION TO DEVELOP A BUDGET FOR FY2003:
Tabled until the next meeting. Roger Unger and Jan Woodruff will put together various budget
project estimates to be presented with the EDC board input for approval at the next meeting.
DISCUSSION AND APPROPRIATE ACTION TO ATTEND A TRAINING SESSION
FOR HB 3178 FOR ECONOMIC DEVELOPMENT:
Tabled until next meeting. Jan Woodruff told the EDC board that there would be a local training
session in August per a phone call with the Texas Economic Development Council. No time or
place has been set up yet.
DISCUSSION AND APPROPRIATE ACTION TO PURCHASE BLEACHERS:
Tabled until budget development at the next meeting. Director Twomey indicated that he wanted
to make sure that all proposed budget items go through a review by the Parks and Rees
Committee. The application for EDC 4A funds has a block to be checked when the Parks and
Recs Committee have reviewed the application.
REVIEW AND APPROVE MINUTES:
Director Twomey made a motion to approve the minutes for April 22, 2002. Director Reincke
seconded the motion. The motion passed unanimously.
REVIEW AND APPROVE FINANCIAL STATEMENTS:
Director Reincke made a motion to approve the financial statement for the month of April 2002.
Director Twomey seconded the motion. The motion passed unanimously.
OTHER BUSINESS:
The Texas Economic Development Council sent a memo encouraging ED Sales Tax
Communities to attend an important meeting in Mesquite on June 61h
ADJOURN:
Director Twomey made a motion to adjourn the meeting at 4:43 p.m. Director Reincke seconded.
Motion D ed unanimously.
J. D. f r y.._�-� Neil Twomey
Presid`en!'-- Secretary/Treasurer
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